Box# 33

Folder# 642
World's Fair
Corporation:
Executive Committee
Meeting Minutes (5)
Jan ,1965- May ,1965
MINUTES OF THE MEETING OF
EXECUTIVE COMMI'I'TEE
JANUARY 12, 1965
A meeting of the Executive Committee of New York World's
Fair 1964-1965 Corporation was held in the Administration Building,
Flushing Meadow Park, on Tuesday, January 12, 1965 at 10:00 A.M.
Present: Thomas J. Deegan, Jr. , Chairman
Robert Moses
being a quorum.
Ralph J. Bunche
Edward F. Cavanagh, Jr.
Lou R. Crandall
James J. Delaney
John Elliott
James A. Farley
Mrs. Albert D. Lasker
Charles B. McCabe
Very Rev. LaurenceJ. McGinley,S.J.
GeorgeS. Moore
Arthur H. Motley
Richard C. Patterson, Jr.
Charles Poletti
William Potter
Charles F. Preusse
Samuel I. Rosenman
Paul R. Screvane
Also present for all or part of the meeting were:
John V. Thornton, Esq.
George E. Spargo
Martin Stone
Murray Davis
Martin Andrews
Thomas J. Deegan, Jr., Chairman, presided. Ernestine R. Haig
acted as Secretary.
AGENDA ITEM 1. Film "Images of a Fair"
A 12 minute film, "Images of a Fair", recording
highlights of the World's Fair, prepared and introduced by Martin Andrews,
was shown to the Executive Committee members and Fair staff.
This was followed by a four minute film of the
Pryor doll collection, entitled "The Majestic World of Dolls." Mr. Stone
stated that negotiations for the exhibit of this doll collection are in progress.
AGENDA ITEM 2. Approval of minutes of the
Executive Committee meeting
of December 15, 1964
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the reading of the minutes
of the Executive Committee meeting of
December 15, 1964 is dispensed with and such
minutes are approved.
AGENDA ITEM 3. New projects
a. Hallmark
- Churchill Memorabilia Exhibit
Mr. Stone reported on negotiations with
Joyce Hall, head of the Hallmark Foundation, for a Churchill Memorabilia
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Exhibit. This exhibit will be housed in the Fair Pavilion. The
Foundation will pay the cost of adapting the Pavilion to accommodate the
exhibit, including a theatre in which a film, prepared by Francis Thompson,
will be shown. The net proceeds from an admission charge of 50<; will
be contributed to a school to be established at Fulton, Missouri known as
the Winston Churchill School of International Affairs. No rent will be
paid to the Fair.
It was the sense of the meeting that Mr. Stone
should conclude an agreement for the exhibit in general accordance with
the foregoing report.
Mr. Stone stated he hoped to release an announce-
ment on the exhibit later this week .
.£. Pryor Doll Collection -
Children's World
Mr. Stone referred to the "Majestic World of
Dolls" film shown earlier in the meeting. He stated that plans are underway
to use the main floor of the Better Living Pavilion (some 40, 000 square
feet) for an exhibit including the Pryor World of Dolls, a World of Trains,
and a Kindergarten-Child Care Center. All these attractions will be
combined into a "Children's World'' to which an admission charge of 50<;
for adults and 2 5 ~ or 50<; for children will be charged
Mr. Slone described efforts which are underway
to obtain financing for the exhibit. He anticipates a release on it will
go out shortly.
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c. Texas Pavilion
Judge Rosenman stated that the estimate of the
Director of Engineering for demolition of this pavilion is $175, 000. He
stated that a group has expressed some interest in taking over the
Frontier Palace and lounge for a_restaurant and in providing outside eating
facilities. There is also a proposal for refurbishing the theatre and
providing rides and other indoor attractions as a sort of minature indoor
Tivoli. A rendering of the plan envisioned by this latter proposal is being
prepared.
The President stated that, if none of these proposals
prove feasible, the only alternative to demolition is to repaint the exterior
of the pavilion, provide some lighting and leave the pavilion vacant.
After discussion, it was the sense of the meeting
that the decision on the Texas Pavilion should be left to management.
d.AMF
Continental Circus
Mr. Stone stated that Continental Circus has
proposed that it substitute a number of rides for the circus. It is willing
to release half of its space for other purposes provided the rent paid for
this space is returned.
Mr. Stone is checking with AMF to see if it has
an interest in obtaining the space proposed to be relinquished by the circus.
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After discussion, it was the sense of the
meeting that the decisions on the circus and AMF should be left to
management.
e. Florida Pavilion and
Water Ski Show
f: Amphitheatre
There was submitted to the meeting a memo-
randum, dated January 11, 1965, from the Executive Vice President to
the President, reporting on his meeting with members of the Florida
Development Commission relating to changes in the Florida Exhibit,
including a proposed water ski show in the Amphitheatre.
Judge Rosenman pointed out that the Bankruptcy
Court has not yet turned over possession of the Amphitheatre to the Fair.
J11dge Rosenman stated that, if the Fair Corporation would agree to hold
certain deposits made by Amphitheatre, Inc. in escrow pending
determination of the lawsuit between Amphitheatre, Inc. and the Fair
Corporation, Amphitheatre, Inc. might be willing to withdraw its objections
to the Fair Corporation taking immediate possession of the Amphitheatre.
A discussion followed on the cost of repairing
the Amphitheatre and constructing a pool to accommodate the proposed
water ski show and how much the City might contribute to such cost.
It was the sense of the meeting that all decisions
relative to the Florida proposal, including the decision on the escrow
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fund, on repair of the Amphitheatre and on construction of the pool,
be left to management.
Agenda Item 8 was discussed at this point
in the meeting.
AGENDA ITEM 8. Fireworks Show
Meadow Lake
Mr. Deegan stated he has talked with a potential
sponsor for the Fireworks Show but has not received a decision from such
sponsor. Gov. Poletti stated that a proposal for sponsorship had also
been submitted to the Greyhound Corporation which has not expressed its
views.
AGENDA ITEM 5. Finances
~ · Overall picture
b. Interim financial requirements
- January 1 - April 21, 1965
c. 1965 budgets
1. Promotional Plan and Budget
d. Financial Vice President
There was submitted to the meeting a memo-
randum, dated January 9, 1965, from the President to the Executive
Committee recommending approval of a report to the President of the
same date, from George E. Spargo, former Chairman of the Finance
Committee, which report was also submitted to the meeting.
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Among other things, Mr. Spargo's report
recommended (1) reducing the budget estimates submitted by the various
Fair department heads by 33-1/3%, (2) increasing the entrance charge
for adults from $2.00 to $2. 50, and (3) employing a Financial Vice
President with substantial budgetary and operating experience.
With the carrying out of these measures and on
the basis of an attendance of 37, 500, 000 in 1965, Mr. Spargo's report
showed that the Fair Corporation would be able to operate satisfactorily,
pay for demolition and restoration, retire its notes and still have a
substantial surplus, though not enough to reimburse the City in full for
the sums expended for permanent improvements at Flushing Meadow.
Mr. Spargo's report also showed it will be necessary for the Fair
Corporation to borrow not exceeding $4, 000, 000 in the period prior to
May 1, 1965.
Mr. Moore expressed the opinion that the
Spargo report was deficient in that the projected attendance of 37, 500,000
and the budget cut of 33-1/3% were not backed by certified auditors'
reports. Mr. Moore stated he did not have confidence in attendance
and budget projections except where certified by auditors. He cited
what he described as unrealistic income and expense projections in tile
past. He also indicated his belief that the auditors were not receiving
adequate information from Fair management and that hence he and other
members of the Finance Committee were not adequately informed.
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Mr. Spargo stated he had based his report
upon past experience and his best judgment as to the future and that
he believed it was entirely realistic, provided the reduced budget is
adhered to.
Mr. Moore submitted to the meeting his
letter to the President, dated December 22, 1964. The letter stated
that the Finance Committee recommended: (1) that the Executive
Committee be advised immediately of the current financial condition
of the Fair, (2) that no further financial statements or reports be
issued without certification by the Fair's auditors, Peat, Marwick,
Mitchell & Co., and (3) that the Fair Corporation develop and install
procedures for fiscal and budgetary controls including personnel,
which will provide assurances that all financial commitments will be
within approved budget limits, W1der audit control.
Mr. Moore axpressed the opinion that, under
present circumstances, the Fair Corporation would not be able to
borrow the funds needed before opening day.
The President stated that Mr. Moore's attitude
reflected lack of confidence in the Fair. He asked Mr. Moore why, if
the latter felt that way, he did not resign.
Mr. Moore adverted to the employment and
security contract of the President which, Mr. Moore stated, he had only
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recently discovered. Mr. Moore expressed the opinion that he had a
greater regard for the Fair than the President as evidenced by the loans
his bank had made as compared with the President's action in obtaining
an employment and security contract. Judge Rosenman and Mr.Preusse
pointed out that the President's employment and security contract had
long been a matter of official record, that its terms had been suggested
by the then Chairman of the Finance Committee of the Fair Corporation,
John W. Hanes, and that it had been fully discussed, and unanimously
approved, by the Board of Directors of the Fair Corporation prior to the
President entering upon his employment. Judge Rosenman stated the
arrangement for a deposit of the funds to guarantee payment of the
salaries of the President and other top Fair officers was suggested by
Mr. Hanes as a reasonable safeguard for these men who were leaving
secure positions to take up management of a fair which then had virtually
no money and whose success was wholly problematical.
In the course of the discussion of finances the
President reaffirmed his confidence that the recommendations of the
Spargo report were sound and could, and should, be carried into effect.
He pointed out that the financial affairs of the Fair Corporation had been
subject to the continuing scrutiny of well qualified auditors, who had
been paid almost $400, 000 for their work, and that, contrary to
Mr. Moore's assertions, full information relative thereto had always
been available to the auditors, to Mr. Moore and to the other members
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of the Finance Committee who, until very recently, had not taken
exception to the manner in which such affairs were conducted. He
pointed out that the early retirement of one-quarter of the Fair's notes --
a step which Mr. Moore had advocated and voted for-- was contributing
to the deficiency in working capital between now and opening day.
Mr. Deegan suggested that the members of the
Executive Committee should work together towards the solution of this
temporary financial problem and not lose sight of the fact that the
Committee and management have built a great fair out of nothing.
There was a full discussion of the views of
Mr. Moore, Mr. Spargo and the President on the financial situation of
the Fair and on Mr. Spargo's recommendations, including particularly
the recommendations for a 33-1/3% reduction in the budget and an
increase of 5 0 ~ in the entrance charge for adults.
After such discussion, on motion duly made
and seconded, it was
RESOLVED, that the entrance charge for
adults be increased from $2.00 to $2. 50.
There was a roll call on this resolution. The
vote was as follows:
In favor of the increase
Mr. Deegan
Mr. Moses
Mr. Crandall
Mr. Elliott
Mrs. Lasker
Mr. McCabe
Father McGinley
Mr. Motley
Gov. Poletti
Gen. Potter
Mr.Preusse
Judge Rosenman
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MORE ••.••
Against tile increase
Dr. Bunche
Mr. Cavanagh
Representative Delaney
Mr. Moore
Mr. Screvane
Mr. Farley and Commissioner Patterson
left the meeting before the aforesaid vote was taken and did not vote.
Mrs. Lasker and Mr. Crandall were not present at the time of the vote
but, prior to leaving the meeting, stated they wished to be recorded
in favor of the increase.
Following this vote the meeting unanimously
expressed its sense that there should be an advance sale of packages
of 50 or more tickets during the period from February 1st to April 1
or April 15, 1965. It was left to the decision of management whether
the sale should end on April 1st or April 15th.
Mr. Farley and Commissioner Patterson left
the meeting before the aforesaid sense of the meeting was expressed.
Mrs. Lasker and Mr. Crandall were not present at the time of the
expression but, prior to leaving the meeting, expressed their agreement
with it.
The question of reducing the budget was there-
upon discussed. It was the unanimous sense of the meeting that the
proposed reduction of 33-1/3% in the budget of the Fair Corporation
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for the period January 1, 1965 through October 31, 1965, as
recommended by Mr. Spargo and the President, be approved in
principle and referred to management for implementation. Mr. Farley
and Commissioner Patterson had previously left the meeting and did
not participate in this expression of its sense. Mrs. Lasker and
Mr. Crandall were not present at the time of this expression but, prior
to leaving the meeting, expressed their agreement with it.
At this point the following additional persons
left for engagements and did not participate in the subsequent
discussion:
Dr. Bunche
Mr. Moore
Father McGinley
Mr. Motley
Mr. Screvane
Mr. Spargo
AGENDA ITEM 4. Reopening arrangements
April 21, 1965
Mr. Murray Davis outlined the plans for the
opening day program.
AGENDA ITEM 6. Proposed Extension of Season
to November 14th
The President stated that the major exhibitors
are being canvassed to get their reaction to extending the 1965 season
beyond October 21st. A decision will be withheld pending the completion
of this canvass.
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AGENDA ITEM 7. Proposed Entrance Charge Increase
This Item was covered in the discussion of
Item 5 earlier in the meeting.
AGENDA ITEM 8. Fireworks Show
Meadow Lake
This Item was covered earlier in the meeting
following Item 3.
Mr. Deegan stated his belief that the 33-1/3%
reduction in the budget should not apply to the Communications, Press and
Public Relations group. He pointed out that the group had already been
substantially reduced and expressed the opinion that any further cut would
detract from the performance of its job of attracting 37, 500, 000 visitors
in 1965.
After discussion, it was the unanimous sense
of the meeting that, in implementing the 33-1/3% reduction, special
consideration should be given to the needs of the Communications, Press
and Public Relations group in promoting the Fair insofar as such special
consideration is compatible with the overall objective of budget reduction,
and that the decision in this area should be left to Mr. Moses and Mr. Deegan.
adjourned.

Secretary
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MINUTES OF THE MEETING OF
EXECUTIVE COMMITTEE
JANUARY 26, 1965
A meeting of the Executive Committee of New York World's
Fair 1964-1965 Corporation was held in the Terrace Club on the Fair
site, Tuesday, January 26, 1965 at 9:00 A. M.
Present: Thomas J. Deegan, Jr., Chairman
Robert Moses
being a quorum.
Ralph J. Bunche
Edward F. Cavanagh, Jr.
Lou R. Crandall
John Elliott
James A. Farley
Charles B. McCabe
Arthur H. Motley
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Ralph W. Seckman
In the course of the meeting Mr. Screvane telephoned to say that,
by reason of a meeting with the Mayor, he would not be able to attend this
meeting of the Executive Committee as he had planned.
Also present for all or part of the meeting were:
John V. Thornton, Esq.
George E. Spargo
Stuart Constable
Thomas J. Deegan, Jr., Chairman, presided. Ernestine R. Haig
acted as Secretary.
AGENDA ITEM 1. Approval of minutes of the
Executive Committee meeting
of January 12, 1965
After discussion, on motion duly made and
s e c o n d e ~ it was tmanimously
RESOLVED, that the reading of the minutes
of the Executive Committee meeting of
January 12, 1965 is dispensed with and such
minutes are approved.
AGENDA ITEM 2. Announcement of resignations
of Chairman of Finane e Committee
and four other members
The President reported that the following members·
of the Finance Committee had resigned:
George S. Moore, Chairman
William H. Moore
WilliamS. Renchard
David Rockefeller.
Dale E. Sharp
Such resignations were unanimously accepted.
The Secretary was directed to file the joint letter of resignation with the
minutes.
following:
The Finance Committee is now composed' of the
Frederic H. Brandi
William H. Morton
John M. Schiff
Alexander M. White
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AGENDA ITEM 3. Authorization to management
to negotiate modification of
Brass Rail contract
There was submitted to the meeting two memo-
randa, dated January 18, 1965 and January 15, 1965, from Mr. Constable
to the President, and approved by the President, setting forth recommenda-
tions for modifying the Brass Rail contract for the 1965 season.
After discussion, on motion duly made and
seconded, it was
RESOLVED, that the President is authorized
and directed to arrange for the negotiation and
execution of an agreement or agreements relating
to the Brass Rail concession at the Fair and to
approve agreements which may be negotiated
between other parties relating to said concession
in general accordance with the memorandum from
the Vice President-Operations to the President,
dated January 15, 1965, a copy of which was sub-
mitted to this meeting, with such changes as shall
be approved by the President as to substance and
by counsel as to form.
At this point in the meeting Mr. Preusse reported
that the following members of the Executive Committee who were unable to
attend the meeting had communicated to the Secretary their views on the
matter of short term borrowing and the modification of the Brass Rail
contract and had stated that they favored the recommendations of manage-
ment on both items:
James J. Delaney
Bernard F. Gimbel
Wallace K. Harrison
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Mrs. Albert D. Lasker
Very Rev. Laurence J. McGinley, S.J.
Richard C. Patterson, Jr.
AGENDA ITEM 4. New attractions
and other business
a. Joyce Hall
- Churchill Memorabilia Exhibit
The President stated that Mr. Hall had indicated
his intention to proceed with this exhibit, which will be in the existing Fair
Pavilion. The contract for it has been prepared but the actual signing has
been delayed by reason of Mr. Churchill's death.
Another proposal by Mr. Hall for aPeople-to-I=eople
exhibit is under consideration.
b. Pryor Doll Collection
The President reported that he believes this
exhibit will materialize. It has been delayed by reason of the fact that firm
commitments for the financing have not yet been arranged.
There was submitted to the meeting a telegram,
dated January 23, 1965, from Mr. Deegan to the President, suggesting some
potential underwriters for this exhibit. Mr. Deegan stated that his latest
information was that the organizations named in his telegram will not sponsor
the exhibit.
c. State of Florida
Gen. Potter stated that the Governor of Florida
had assured him that Florida is prepared to expend $2, 000, 000 in cormection
with improvements to its exhibit and a water sld show in the Amphitheatre
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subject to the Fair Corporation rehabilitating the Amphitheatre, constructing
track for the show at the Fair Corporation's expense and paying all the
expenses of maintenance, security and operation of the Amphitheatre. The
Florida proposal contemplates that the Amphitheatre, Porpoise and
Everglades shows will henceforth have no admission charges.
Gen. Potter estimates the total cost to the Fair
Corporation of the Florida proposal would be approximately $350, 000.
Mr. Moses expressed the opinion, that while it
might be appropriate for the Fair Corporation to pay for the necessary im-
provement and rehabilitation of the Amphitheatre, including the track, he
was not in favor of the Fair Corporation assuming the expenses of maintenance,
security and operation of the Amphitheatre.
Gen. Potter stated that he, Mr. Moses and Mr.
Thornton are meeting in Tallahasse, Florida with Governor Burns early
next week to discuss the proposal and, if possible, execute a contract. The
meeting reiterated, in this regard, the sense of the meeting of January 12,
1965, to wit, that all decisions relative to the proposed Florida contract,
including the decision on the escrow funds, on repair oi the Amphitheatre
and on construction of the pool, be left to management •
.£. Fireworks Show
Meadow Lake
Mr. Deegan reported that he has obtained a
prospective sponsor for the fireworks and is continuing ne9otiations with
such sponsor.
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Waiting lines at the Fair
A discussion followed on ways and means of
assisting Fair patrons to minimize the time spent on the waiting lines which
exist at some of the major exhibits. It was suggested that the Fair
Corporation should emphasize in its advertising that there are many
exhibits where there is little or no waiting and should inform more
fully about non-peak periods when waiting is minimal or non-existent.
Mr. McCabe suggested arranging with newspapers for a daily "World's Fair
Box", which would publicize, among other things, the exhibits where there
usually are no waiting lines and also the non-peak attendance hours during
which the lines at the larger exhibits are minimal .
.f: Advisory Council
Communications and
Public Relations
Mr. Deegan stated that the Communications and
Public Relations Advisory Council, which he had previously suggested,
consisting of top public relations representatives from the Transportation,
Industrial, International and Lake areas, and other experts, was in the
process of formation. So far, Mr. Deegan has arranged for Messrs. McCabe
and Motley of the Executive Committee, and John Blum, a specialist in the
merchandising field, to serve on such Council.
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AGENDA ITEM 5. Authorization to borrow
short term funds
There was submitted to the meeting a state-
ment, dated January 26, 19o5, from the President to the Executive Committee,
together with a memorandum to the President, dated January 25, 1965, from
George E. Spargo, former Chairman of the Finance Committee, referring
to an attached memorandum, dated January 20, 1965, from the Comptroller
to the President summarizing the accounts payable and the commitments
through April 21, 1965, all relating to a recommendation from the President
and Mr. Spargo that the Executive Committee authorize the borrowing of short
term funds up to $4, 000, 000, as needed, between now and May 1st. The
President's memorandum stated that Mr. Spargo had agreed to act as
financial consultant to the Fair Corporation in negotiations for such loan.
After discussion, it was the sense of the meeting
that Mr. Spargo was authorized to undertake negotiations for such loan of
not exceeding $4, 000, 000. And, on motion duly made and seconded, it
was unanimously
RESOLVED, that pursuant to Amendatory Agreement
No. 4 to the Agreement dated as of December 1, 1960
(as amended by Amendatory Agreements No. 1, 2 and 3)
between the Corporation, The Chase Manhattan Bank, as
Agent, and subscribers to the 6% Promissory notes of
the Corporation, which Amendatory Agreement permits
the Corporation to borrow from time to time, by bank or
other loans, amounts in lieu of but not exceeding the
balance of the $40, 000, 000 principal amount of Notes
authorized under said Agreement but not issued or
More ••••
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subscribed for thereunder, and to secure and evidence
such borrowings by notes or other evidences of in-
debtedness payable prior to the maturity of the Notes
under the Agreement or otherwise having priority over
said Notes as the Corporation may determine to be
necessary or advisable, the Corporation hereby
authorizes the borrowing of up to an aggregate of
$4, 000, 000 from such bank or banks (herein called the
"Bank of Banks") as will agree to make such loans,
said borrowings to be at such times on or before
May 1, 1965 and in such amounts up to an aggregate of
$4, 000, 000 as the officers hereinafter authorized may
determine to be required by the Corporation; and
FURTHER RESOLVED, that said loans shall be
evidenced by promissory notes (herein called the "notes")
of the Corporation delivered to the Bank or Banks in the
principal amount of the loan made by such Bank or Banks
as above stated, which notes shall be dated as of the date
of deli very thereof, shall mature on or before June 30,
1965, as the officers hereinafter authorized and such
Bank or Banks shall determine, and shall be negotiable
in form; and
FURTHER RESOLVED, that said loans shall bear
interest at such rate or rates per annum, payable at such
times, as the officers hereinafter authorized and said
Bank or Banks may mutually determine; and
FURTHER RESOLVED, that, the loans and the notes
representing the same shall be subject to prepayment as
a whole or in part at any time prior to maturity, without
premium, by paying all or part of the principal amount
thereof, together with the unpaid interest accrued on the
amount of principal so prepaid to the date of such pre-
payment, which prepayment shall be made for the
account of the holders of such notes as a whole or pro
rata if in part at the office at which the same are payable
on such date as shall be specified by the Corporation in a
written notice of such prepayment delivered to the Bank
or Banks not less than thirty days prior thereto; and
More •••
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adjourned.
FURTHER RESOLVED, that the notes shall be
direct and general obligations of this Corporation,
entitled under any or all circumstances to payment
out of the net revenues of the Corporation, which are
hereby pledged thereto, prior to payment of the 6%
Promissory Notes issued and outstanding under the
Agreement dated as of December 1, 1960, hereinabove
mentioned, or payment of any other notes or evidences
of indebtedness of the Corporation heretofore issued
and outstanding, that the full faith and credit of this
Corporation are hereby pledged to the punctual pay-
ment of principal and interest on the notes, and that
either the President, the Executive Vice President or
Comptroller of the Corporation are each hereby
authorized to execute the notes and deliver the same
on behalf of this Corporation.
There being no further business, the meeting
~ * )
Secretary
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MINUTES OF THE MEETING OF
EXECUTIVE COMMITTEE
FEBRUARY 24, 1965
A meeting of the Executive Committee of New York World's
Fair 1964-1965 Corporation was held in the Administration Building,
Flushing Meadow Park, Wednesday, February 24, 1965 at 9:30A.M.
Present: Thomas J. Deegan, Jr., Chairman
Robert Moses
being a quorum.
Edward F. Cavanagh, Jr.
Lou R. Crandall
John Elliott
James A. Farley
Bernard F. Gimbel
Wallace K. Harrison
Charles B. McCabe
Very Rev. Laurence J.McGinley, S.J.
Richard C. Patterson, Jr.
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Paul R. Screvane
Also present for all or part of the meeting were:
John V. Thornton, Esq.
George E. Spargo
Martin Stone
Guy F. Tozzoli
Stuart Constable
John T. O'Neill
Thomas J. Deegan, Jr., Chairman, presided. Ernestine R. Haig
acted as Secretary.
AGENDA ITEM 1. Approval of minutes of
the Executive Committee
meeting of January 26, 1965
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the reading of the minutes
of the Executive Committee meeting of
January 26, 1965 is dispensed with and such
minutes are approved.
At this point in the meeting Father McGinley
stated that, completely as his own idea, he would like to offer a resolution
that the Executive Committee record its confidence in the President of the
Fair Corporation and its willingness and intent to cooperate fully with the
President to insure the success of the Fair in the 1965 season.
Mr. Elliott seconded the resolution.
Father McGinley asked if there were any
questions or comments.
Mr. Cavanagh said he did not think there was
anyone at the Executive Committee table, or around the world, tmaware
of the accomplishments of our great President. He stated further that
the New York World's Fair, in spite of "hatchet work", will go down in
history as the greatest Fair of all times. However, he expressed the
opinion that any statement by a family, such as the Executive Committee,
expressing confidence in the President might be a boomerang rather than
produce good. He stated that confidence in the President is manifest when
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we serve with honor on the Executive Committee, and that, if we want
to formally express our confidence, admiration and devotion to the
President, it should be done at a meeting of the Board of Directors and
not at an Executive Committee meeting.
Mr. Screvane stated he shared the views of
Mr. Cavanagh and perhaps could go even further in his personal confidence
in the President. He said the Executive Committee had worked together
as a team and that its members were as culpable as anybody if there was
anything wrong with the Fair. Therefore, since -- rightly or wrongly--
there have arisen doubts in the mind of many people outside the Fair on
such matters as budgets and financing, it would, in his judgment, be
ludicrous for this Executive Committee team to vote an expression of
confidence.
Mr. Deegan commented that it is self-evident
we are all supporting the President, for otherwise we would resign.
Father McGinley replied that, in proposing his
resolution, he was trying to be helpful and endeavoring somehow to record
the Committee's support of the President and the Fair. He stated that,
if Mr. Deegan had a better way of accomplishing this, he would like to
hear it.
Mr. Farley pointed out that he had been a member
of the Executive Committee for only a short period and that his respect,
affection and admiration for the President knows no bounds. He
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expressed the opinion that a vote of confidence would be a mistake and
that it would be much better if Father McGinley withdrew his resolution.
Mr. McCabe stated that the President should
be supported fully and completely at this time, particularly in view of
the vicious attacks on him in newspapers. He expressed the opinion
that it is essential for the Executive Committee to face up to the issue
and have a vote on it.
Mr. Deegan stated that calling for a vote of
confidence was a great mistake. He said his opposition to a vote of
confidence was on the basis that the Fair was tOday living on the front page
and that such a vote, far from fending off adverse public relation, would
do the reverse. He commented that his views on the question had nothing
to do with his personal confidence in the President and asked rhetorically:
"Who doesn't believe in Mr. Moses?"
Mr. Crandall, Judge Rosenman and Mr. Preusse
strongly expressed the view that the Executive Committee should go on
record as in full support of management.
Mr. Harrison suggested the possibility of de-
ferring action on Father McGinley's resolution until later on in the meet-
ing by which time those questioning the advisability of the resolution
might have changed their opinion.
Mr. Cavanagh said he doubted that a resolution
of confidence would have any effect on the daily newspaper reports. He
noted that there has never been an instance where a member of the
Executive Committee has manifested lack of support of the President.
- 4 -
Mr. Deegan thereupon read to the meeting his
letter to the President, dated January 7, 1965, wherein he had stated,
among other things, that the President was the last person in the world
who needed a vote of confidence.
Mr. Moses said that he wanted to make it
very clear that, if he didn't have the support of the Executive Committee,
the Committee could go get a new President.
Gen. Potter stated that, in his view, there
couldn't be a person sitting around the Executive Committee table who
didn't have confidence in the "boss", for, if he did not, he could not in
good conscience remain on the Committee.
Mr. Deegan noted that no one was resigning from
the Executive Committee or going away in a huff. This, he stated, was
self-evident of confidence, and there was no need of further explaining
this confidence. He pointed out in this connection that the Board of
Directors had reelected the President unanimously just a short time ago,
on January 26th, and asked if that too wasn't self-evident testimony of
confidence.
After such discussion, and further discussion
in similar vein, it was, on motion duly made and seconded
RESOLVED, that the Executiye Committee wishes
at this time to record its confidence in Robert Moses
as President of the Fair Corporation and its willing-
ness and intent to cooperate fully with him to insure
the success of the Fair in the 1965 season.
There was a roll call vote on this resolution.
- 5 -
The following members of the Executive
Committee present at the meeting voted in favor of the resolution:
LouR. Crandall
John Elliott
Wallace K. Harrison
Charles B. McCabe
Very Rev. Laurence J. McGinley, S.J.
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
The following members of the Executive Committee
not present ·at the meeting informed the meeting that they wished to be re-
corded in favor of the resolution:
James J. Delaney
Arthur H. Motley
Charles Poletti
Dr. Ralph W. Seckman
The following members of the Executive Committee
present at the meeting abstained from voting on the resolution:
Edward F. Cavanagh, Jr.
Thomas J. Deegan, Jr.
James A. Farley
Bernard F. Gimbel
Richard C. Patterson, Jr.
Paul R. Scr evane
Mr. Moses did not vote.
Prior to the recording of the aforesaid abstentions
Commissioner Patterson asked that the record show that the abstentions in
nowise implied that the persons abstaining were against the resolution but
simply that they were not voting thereon.
The following members of the Executive Committee,
who were out-of-town, could not be reached for an expression of their
opinion on the resolution:
Dr. Ralph J. Bunche
Mrs. Albert D. Lasker
- 6-
AGENDA ITEM 2. Additions to Executive Committee
The President proposed the appointment of the
following as members of the Executive Committee:
Robert E. Blum
Charles W. Froessel
After discussion, on motion duly made and
seconded, it was rmanimously
RESOLVED, that ARTICLE Nil'JE, Section 3
of the By-laws be amended to read "17 other
persons designated by the Executive Committee"
instead of" 15 other persons designated by the
Executive Committee"; and
FURTHER RESOLVED, that the following be
appointed members of the Executive Committee:
Robert E. Blum
Charles W. Froessel
AGENDA ITEM 3. Appointment of subcommittees
There was submitted to the meeting a memo-
randum, dated February 19, 1965, from the President to the Executive
Committee relating to possible appointment of the following subcommittees:
1. Subcommittee on Management
Changes if Any
2. Subcommittee on Publicity
3. Subcommittee on loans
After discussion., il was the unanimous sense of
the meeting that there was no need for a St;bcommittee on management
changes; and that Charles B. McCabe and Arthur H. Motley should assist
- 7 -
in the work of a subcommittee on publicity which is being organized to
help stimulate the Communications and Public Relations program. This
subcommittee is intended to be a working committee rather than a solely
advisory group such as the Communications and Public Relations Advisory
Council referred to in the minutes of the Executive Committee meetings
of October 13, 1964 and January 26, 1965.
Action on the appointment of a subcommittee
on loans was deferred until later in the meeting.
AGENDA ITEM 4. Litigation concerning
Comptroller's subpoena
Mr. Preusse reported that the Fair Corpora-
tion's motion to quash the City Comptroller's subpoena of the Fair's books
and records is awaiting decision by Mr. Justice Cappozoli in the Supreme
Court, New York County. Copies of the Fair Corporation's motion papers
and affidavits and of the City Comptroller's answering papers had previously
been sent to all members of the Executive Committee. Mr. Preusse
stated it was the intention of the Fair Corporation to appeal to the Appellate
Division in the event of an adverse decision by Judge Cappozoli.
AGENDA ITEM 5. Financial status
~ - Auditors' certified report - 1964
It was stated to the meeting. that the audited
report' for the year ending December 31, 1'964 had been released to the
press on February 5th. Copies were sent to all members of the Executive
Committee, all noteholders, the City Comptroller, exhibitors who re-
quested copies, and others.
- 8 -
b. Short term borrowings
£· 1965 budgets
Mr. Spargo stated for the record that he is not
a member of the Executive Committee or an employee of the Fair
Corporation but is acting as an unpaid Financial Consultant under the
authority vested in him by the Executive Committee at its meeting of
January 26, 1965 to negotiate a short term loan.
Mr. Spargo stated that, as recommended by
the President in January, officers of the Fair Corporation who have
contracts of employment providing for escrow funds have voluntarily
agreed to release the funds being held 1n escrow for their account, amounting
to some $480,000, so that such funds can be used for current operating
purposes. As a result of this action, together with the savings from the
revised operating budgets, which reflect an approximately 33-1/3%
across the board cut from the budgets submitted last November, the
income from rents collectable during the period prior to reopening, and
the willingness of companys providing contract services to the Fair
Corporation to defer for a few months payments due them, the Fair
Corporation will only require a short term loan of a maximum of
$1,000,000 to carry it through reopening day.
Mr. Spargo reviewed negotiations to date in
connection with the short term loan and expressed the opinion that the
loan funds will be forthcoming as needed.
- 9 -
It was the sense of the meeting that the
authorization given to Mr. Spargo and management at the January 26th
meeting to arrange such short term financing be reaffirmed with the
further understanding that, if deemed by management to be necessary
or desirable to conswnmate such financing, changes may be made by
management in the terms of the loan as set forth in the resolution
adopted at the January 26th meeting and that such changes need not
have the prior approval of this Committee.
It was the further sense of the meeting that
the Executive Committee expresses its appreciation to Mr. Spargo for
his voluntary and invaluable services and to the officers of the Fair
Corporation for their voluntary release of the escrow funds secUl'ing
payment of their salaries.
A subcommittee on loans was thereupon
appointed, consisting of LouR. Crandall and John Elliott of the Executive
Committee and William H. Morton of the Finance Committee.
Mr. Screvane requested that a copy of the
revised budgets be sent to him. Mr. Spargo stated he would have a copy
prepared promptly and delivered to Mr. Screvane .
.£. Decision on advance ticket sales
In accordance with the recommendation contained
in a memorandum of February 5, 1965 from the President to the Executive
Committee, it was the sense of the meeting that the advance sale of
packages of 50 or more tickets, approved at the meeting of the Executive
- 10-
Committee of January 12, 1965, would be discontinued, effective
immediately.
AGENDA ITEM 6. Communications and
Public Relations
~ · Withdrawal of Thomas J. Deegan
Company, Inc.
Mr. Deegan requested that, inasmuch as his
company had been engaged through formal resolution, there be a resolution
passed accepting its withdrawal from any responsibility for the Fair
Corporation's Communications and Public Relations activities as of
January 31, 1965.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the withdrawal of Thomas
J. Deegan Company, Inc. from the Communica-
tions and Public Relations activities of the Fair
Corporation, as of January 31, 1965, is accepted .
.Q.. Ratification of executed agreements
1. Cain Productions, Inc.
2. Association Films, Inc.
Mr. Berns reported that a letter agreement
had been executed between the Fair Corporation and Cain Productions, Inc.,
covering theatrical and foreign TV distribution of the film HTo the Fair
11
,
and also a letter agreement between the Fg.ir Corporation and Association
Films, Inc., covering non-theatrical and TV domestic distribution of
the film. Mr. Berns announced a schedule of playing dates for the film
- 11-
in the Loew's Theatres in New York and elsewhere.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the letter
agreement, dated February 2, 1965, between
the Fair Corporation and Cain Productions, Inc.,
relating to theatrical and foreign TV distribution
of the film "To t.IJ.e Fair", a copy of which was
submitted to this meeting, is ratified and approved;
and
FURTHER RESOLVED, that the execution of
the letter agreement, dated February 23, 1965,
between the Fair Corporation and Association Films,
Inc., relating to non-theatrical and TV domestic
distribution of the film "To the Fair", a copy of
which was submitted to this meeting, is ratified and
approved.
£. Status report
1. TV spectacular
Gordon and Shi ela MacRae
Mr. Berns reported that, under an agreement
between the Fair Corporation and the producer of the Gordon and Shiela
MacRae show, a TV spectacular on the Fair has been scheduled for 200
ABC television stations on April 29, 1965 at no expense to the Fair.
AGENDA ITEM 7. Industrial area
~ · Ratification of executed
agreements and actions
Mr. Stone presented the following agreements
or actions for ratification:
More .•.
- 12-
1. Churchill Memorabilia Exhibit
2. Pan American Highway Rides, Inc.
(Car ride)
3. Child's Picnic Grounds, Inc.
Termination letter
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, tilat tile execution of the Agreement
of Participation, dated February 11, 1965, between
the Fair Corporation and People-to-People, relating
to the Churchill Memorabilia Exhibit in the Pavilion,
a copy of which was submitted to this meeting, is
ratified and approved;
FURTHER RESOLVED, that tile execution of the
agreement of lease, dated January 13, 1965, between
the Fair Corporation and Pan American Highway
Rides, Inc., relating to a car ride, a copy of which
was submitted to this meeting, is ratified and ap-
proved; and
FURTHER RESOLVED, tilat the letter of termina-
tion, dated January 3, 1965, of tile agreement of
lease, dated October 26, 1964, between the Fair
Corporation and Child's Picnic Grounds, Inc., a copy
of which was submitted to this meeting, is ratified
and approved.
£. Status report
There was submitted to the meeting a memo-
randum, dated February 11, 1965, from Mr. Stone to the President
reporting on exhibits and other activities in the Industrial area.
There was also submitted to tile meeting a
memorandum, dated February 23, 1965, from the President to the
Executive Committee, togetiler with a memora!·idum of the same date
- 13 -
from Mr. Stone to the President reporting on developments relating to
the Churchill Memorabilia exhibit.
1. People-to-people
World Trade Mart
Mr. Stone submitted to the meeting a collection
of colored sketches of the proposed People-to-People World Trade Mart
in connection with which negotiations are in process. Certain problems
relating to the sale of foreign goods have delayed the signing of the
agreement but it is anticipated it will be executed shortly.
2. Pryor Doll Collection
Mr. Stone stated that the original plan to
incorporate the Pryor Doll Collection into a proposed "Children's World"
in the Better Living Pavilion has been abandoned because of inability to find
a sponsor. Negotiations are now nnderway to establish the Doll Collection
as an independent exhibit in the Better Living Pavilion or in the former
Argentine Pavilion which housed a Contemporary Art Exhibit for part
of the 1964 season. Robert E. Blum has indicated interest in advancing
funds necessary for setting up the collection provided satisfactory arrange-
ments can be made with the various parties interested.
- 14 -
3. Multiple Exhibitors
a. Pavilion of American Interiors
Chapter XI plan of arrangement
b. Hall of Education
Chapter XI plan of arrangement
Mr. Stone summarized briefly the plans of
arrangement of these pavilions, which plans were set forth in more detail
in his memorandum of February 11, 1965 to the President, a copy of which
was submitted to the meeting.
Agenda Item 12 was discussed at this
point in the meeting.
AGENDA ITEM 12. Transportation area
§:. Ratification of executed agreements
Guy F. Tozzoli stated that an amendment to
the lease agreement between the Fair Corporation and Transportation
Productions, Inc. had been executed, providing for outside restaurant
facilities.
After discussion, on motion duly made and
seconded, it WaJ3 unanimously
RESOLVED, that the execution of Amendment
No. 1, dated November 27, 1964, to the agreement
of lease between the Fair Corporation and
Transportation Productions, Inc., providing for
outside restaurant facilities, a oopy of which was
submitted to this meeting, is ratified and approved.
- 15-
£. Status report
1. Reopening of Terrace Club
Mr. Tozzoli stated that the Terrace Club was
officially reopened February 16, 1965 under the management of Restaurant
Associates. Over 400 members and guests attended the reopening
reception, and some 300 stayed for dinner after the party. The Top of
the Fair restaurant is scheduled to reopen on March 16, 1965.
2. Hall of Science
Mr. Tozzoli stated that NASA has agreed to loan
displays in the U. s. Space Park for a period of five years following the
closing of the Fair. An agreement covering the loan will be worked out
between NASA and the Hall of Science officials.
AGENDA ITai 8. Lake area
~ · Ratification of executed agreement
Judge Rosenman stated that a lease had been
executed between the Fair Corporation and Flushing Meadow Concessions,
Inc. covering the former Texas Pavilion space. The area will be converted
into a complex containing rides, eating facilities and an outdoor minature
children•s pavilion modeled somewhat along the lines of a small Tivoli.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the agreement
of lease, dated February 19, 1965, between the Fair
Corporation and Flushing Meadow Concessions, Inc.,
a copy of which was submitted to this meeting, is
ratified and approved,
- 16 -
Judge Rosenman requested that henceforth
this area should be referred to in all Fair releases and publications as
the "Carnival" with no reference to the former Texas Pavilion .
.Q. Status report
1. Amphitheatre
Judge Rosenman stated that the Referee in
bankruptcy finally granted the Fair possession of the Amphitheatre but
ordered the Fair Corporation to return Amphitheatre, Inc.'s security
deposit to the trustee in bankruptcy for Amphitheatre, Inc. A stay has
been granted on the repayment of the security, and Judge Rosenman
anticipates that the order requiring the repayment will be reversed on
appeal.
2. Circus
Judge Rosenman stated that the Continental
Circus continues to be in serious financial difficulties. It is willing to
return part of its present space to the Fair for a payment of $35, 000.
AMF has given up the idea of taking over such space. There has been
an overture from another source to convert the space into a beer garden.
3. Fireworks show
Meadow Lake
This item was laid over.
AGENDA ITEM 9. State area
~ · Ratification of executed agreements
Gen. Potter stated that the following agree-
ments had been executed:
- 17 -
More •••.
1. State of Florida
Amendment No. 1
2. Pavilion Property, Inc.- Amendment
(Bourbon Street)
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the Amendment,
dated February 1, 1965, to the Agreement of Partici-
pation, dated August 15, 1962, between the Fair
Corporation and Florida World's Fair Authority, Inc.,
relating to proposed improvements to the Florida
exhibit and the production of a water ski show in the
Amphitheatre Building on the Fair site, a copy of
which was submitted to this meeting, is ratified and
approved; and
FURTHER RESOLVED, that the execution of the
amendment, dated February 1, 1965, to the agree-
ment of participation between the Fair Corporation
and Pavilion Property, Inc., relating to rental pay-
ments, a copy of which was submitted to this
meeting, is ratified and approved.
£. Status report
There was submitted to the meeting a memo-
randum, dated February 18, 1965, from the Executive Vice President
to the President reporting on the status of exhibits in the State area.
1. Pavilion Property, Inc,
Chapter XI filing
Gen. Potter reported briefly on the status of
the Chapter XI proceeding instituted by Pavilion Property, Inc.
(Bourbon Street).
- 18-
AGENDA ITEM: 10. Engineering and construction
~ · Status report
There was submitted to the meeting a memo-
randum, dated February 10, 1965, from John T. O'Neill to the
President reporting on engineering and construction matters, including
plans for demolition at the close of the Fair.
1. Contract re Amphitheatre
Col. O'Neill reported that, in accordance with
the authorization given at the January 26th meeting of the Executive
Committee, he had engaged thew. J. Barney Corporation for the con-
struction and rehabilitation work on the Amphitheatre which the Fair
Corporation has agreed to do in connection with the Florida Ski show.
The formal contract with Barney has not yet been signed. Barney has
been insisting upon receiving payment within seven days after the
approval of his vouchers. Col. O'Neill is meeting with Barney today to
try to agree upon reasonable arrangements for payments •
.Q. Information on post-Fair
program furnished to
Committee of City officials
There was submitted to the meeting a copy of
a letter, dated February 23, 1965, from the President to William F.Shea,
Director of the Budget, together with a "Preliminary Study of Buildings
and Structures under consideration for Retention in the post-Fair
Flushing Meadow Park", dated January 15, 1965, and an opinion from
- 19 -
counsel, dated February 23, 1965, relative to Demolition and Restoration
Obligations of EKhibitors and Concessionaires.
AGENDA ITEM 11. Operations
a. Ratification of executed
- agreements and actions
Mr. Constable requested ratification of the
following agreements or actions:
1. Brass Rail Food Service
Organization, Inc.
(Lease of space in
Maintenance Building)
2. Pinkerton's National Detective
Agency, Inc.
(Rental of office and storage space)
3. Dexter Color New York, Inc.
(Souvenir book)
4. Time, Inc.
(Souvenir book)
5. American Match Company, Inc.
Termination of license agreement
6. Atlas Fireworks Co., Inc.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the agreement,
dated January 12, 1965, b e t w e ~ n the Fair Corporation
and Brass Rail Food Service Organization, Inc.,
covering rental of space in the Maintenance Building
on the Fair site, a copy of which was submitted to this
meeting, is ratified and approved;
- 20-
More •...
FURTHER RESOLVED, that the execution of
the agreement, dated December 24, 1964, be-
tween the Fair Corporation and Pinkerton's
National Detective Agency, Inc. covering rental
of office and storage space in the Transit
Authority Building on the Fair site, a copy of
which was submitted to this meeting, is ratified
and approved;
FURTHER RESOLVED, that the execution of
the letter agreement, dated January 21, 1965,
between the Fair Corporation and Dexter Color
New York, Inc., relating to the Fair Corporation's
souvenir book, a copy of which was submitted to
this meeting, is ratified and approved;
FURTHER RESOLVED, that the execution of the
letter agreement, dated January 21, 1965, between
the Fair Corporation and Time, Inc., relating to
the Fair Corporation's souvenir book, a copy of which
was submitted to this meeting, is ratified and approved;
FURTHER RESOLVED, that the execution of the
letter agreement, dated January 28, 1965, between
the Fair Corporation and Atlas Fireworks Co., Inc.,
covering Pyrotechnics at the Fountain of the Planets,
a copy of which was submitted to this meeting, is
ratified and approved; and
FURTHER RESOLVED, that the execution of the
Letter of Termination, dated January 13, 1965, of
the License Agreement, dated September 17, 1963,
between the Fair Corporation and the American
Match Company, Inc., covering book and boxed
matches, a copy of which was submitted to this
meeting, is ratified and approved .
.Q. Status report
1. Maintenance
(Use by exhibitors of contractors
other than Allied Maintenance)
Mr. Constable stated that, in accordance with
an understanding reached with Allied Maintenance, the Fair Corporation
- 21 -
is permitting a half dozen other reliable maintenance contractors to do
work on the Fair site and may permit additional companies to do so
hereafter.
AGENDA ITEM 12. This Item was covered following Item 7.
AGENDA ITEM 13. International area
Mr. Beach stated that he was reporting on
behalf of Gov. Poletti who is in Ethiopia today to finalize arrangements
with Emperor Haile Selassie for the participation of Olympic champion
Abebe in our reopening day ceremonies,
~ · Ratification of executed agreements
Mr. Beach stated that an amendment to the
Agreement of Participation between the Fair Corporation and Pavilion of
Caribbean had been executed.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the letter
amendment, dated February 2, 1965, to the
Agreement of Participation between the Fair
Corporation and Caribbean Exposition, Inc.,
relating to revised rental payments, a copy of
which was submitted to this meeting, is ratified
and approved.
£. Amendment - General Rules and
Regulations Article XI( d)
There was submitted to the meeting a memo-
randum, dated February 10, 1965, from Gov. Poletti to the President
- 22-
recommending an amendment to Article XI(d) of the Fair Corporation's
General Rules and Regulations to add "miniature battery operated novelty
lanterns" to the list of articles which cannot be sold by participants with-
out permission of the Fair Corporation.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the amendment of ARTICLE
XI{d) of the Fair Corporation's General Regulations,
in general accordance with the memorandum, dated
February 10, 1965, from the Vice President-
International Affairs and Exhibits to the President,
a copy of which was submitted to this meeting, is
ratified and adopted, effective immediately.
It was the sense of the meeting that the President
was authorized to resolve any conflicts which might arise relative to the
sale of novelty lanterns as between the Belgian Village and Bourbon Street
and, in that connection, to make any change in the wording of the regulation
which he might deem necessary or desirable.
AGENDA ITEM 14. Report- Reopening arrangements
This Item was laid over.
AGENDA ITEM 15. Other business
AGENDA ITEM 16. Next meeting of Executive Committee
It was agreed that the Secretary would arrange
a convenient date for the next meeting and send out the usual notices
to the members.
1
There being no further business, the meeting
adjourned.
- ;
- 23 -
MINUTEE OF THE MEETING OF
EXECUTIVE COMMITTEE
MARCH 26, 1965
A meeting of the Executive Committee of New York World's
Fair 1964-1965 Corporation was held in the Administration Building,
Flushing Meadow Park, Friday, March 26, 1965 at 9:30 A, M.
Present: Thomas J. Deeqan, Jr., Chairman
Robert Moses
being a quorum.
Lou R. Crandall
John Elliott
Charles w. Froessel
Very Rev. Laurence J. McGinley, S,J,
Richard C. Patterson, Jr.
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. &senman
Paul R. Screvane
Also present for all or part of the meeting were:
John V. Thorntqn, Esq.
George E. Spargo
Herbert A. Payne
Martin Stone
Guy F. Tozzoli
William Kane
John T. O'Neill
William Berns
Murray Dlvis
Thomas J. Deegan, Jr., Chairman, presided. Ernestine R. Halg
· acted as Secretary.
AGENDA ITEM 1. Approval of minutes of
the EKecutive Committee
meetinq of February 24, 1965
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the rea.dinq of the minutes
of the Executive Committee meetinq of February
24, 1965 is dispensed with and such minutes are
approved.
AGENDA ITEM 2. Additions to Executive Committee
The President proposed the following as members
of the Executive Committee:
Frederic H. Brandi
William H. Morton
After discussion, on motion duly made and
seconded, it was unanimously
meettnq.
RESOLVED, that ARTICLE NINE, Section 3
of the By-laws be amended to read "19 other
persons designated by the Executive Committee"
instead of "17 other persons designated by the
Executive Committee";
FURTHER RF.SOL VED, that the following be
appointed members of the Executive Committee:
Frederic H. Brandi
William H. Morton
Messrs. Brandi and Morton then entered the
- 2 ..
AGENDA ITEM 3. Financial status
a. Ratification of various
- agreements in connection
with short term financing
Mr. Spargo, Financial Consultant to the Fair
Corporation, and Mr. Thornton, counsel, reported that, in accordance
with the authorization given to Mr. Sparqo and manaqement at the
Executive Committee meetings of January 26 and February 24, 1965,
a $1,000,000 short term loan had been arranqed from The Marine
Midland Trust Company of New York and that the documents relating
thereto had been executed March 12, 1965. Mr. Thornton briefly
summarized the various loan documents which were being submitted for
ratification.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that execution and delivery by the
Fair Corporation of the promissory note, dated
March 11, 1965 to the order of The Marine Midland
Trust Company of New York in the principal amount
of $1,000,000, with interest at 6% per annum and a
term of 90 days, a copy of which note was submitted
to the meetinq, and the borrowinq evidenced thereby,
is ratified and approved;
FURTHER RESOLVED, that execution and de-
livery by the Fair Corporation of the General Loan
and Security Aqreement, dated March 11, 1965,
with The Marine Midland Trust Company of New
York, a copy of which was submitted to the meeting,
is ratified and approved;
More ••...
.. 3-
FURTHER RESOLVED, that execution and
delivery by the Fair Corporation of the Assign-
ment of Leases, dated March 11, 1985, to The
Marine Midland Trust Company of New York, a
copy of which assignment was submitted to the
meeting, is ratified and approved;
FURTHER RESOLVED, that execution and
delivery by the Fair Corporation of the Accounts
Receivable Assignment, dated March 11, 1966,
to The Marine Midland Trust Company of New
York, a copy of which was submitted to the meeting,
is ratified and approved;
FURTHER RESOLVED, that execution and
delivery of the Financing Statement (Form UCC-1)
with the Fair Corporation as Debtor and The Marine
Midland Trust Company of New York as Secured
Party, a copy of which was submitted to the meeting,
is ratified and approved.
Mr. Thornton also briefly described a letter
agreement made by the Fair Corporation with Pinkerton's, Inc., dated
March 11, 1965, relating, among other things, to the subordination of
Pinkerton's bills to repayment of the aforesaid loan.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that execution and delivery by
the Fair Corporation of the letter agreement with
Pinkerton's, Inc., dated March 11, 1965, relat-
ing, among other things, to the subordination of
Pinkerton's bills to repayment by the Fair
Corporation of its bank loan of $1,000, 000, a
copy of which letter agreement was submitted to
this meeting, is ratified and approved,
- 4 -
b. Ratification of officers' agreements
- (releasing security fWlds)
Mr. Thornton reported on the execution of
agreements, dated March 4, 1965, between officers of the corporation,
the Fair Corporation and the Chase Manhattan Bank, releasing security
funds being held by said bank for the accounts of such officers.
After discussion, on motion duly made and
seconded, it was Wlanimously
RESOLVED, that the agreements, dated
March 4, 1965, executed by the Fair Corporation
and the Chase Manhattan Bank, with, respectively,
Robert Moses, William E. Potter, Charles Poletti,
Stuart Constable and Erwin Witt, relating to there-
lease to the Fair Corporation of security funds held
by said bank for the accounts of the aforesaid officers
of the corporation, copies of which agreements were
·submitted to this meeting, are ratified and approved.
£·Appointment of
Herbert A. Payne
Director of Budgets
Mr. Spargo stated that Herbert A. Payne had
been appointed Director of Budgets, effective March 15, 1965. He
briefly described Mr. Payne's backgroWld and qualifications. At this
point Mr. Payne joined the meeting and was introduced to the members of
the Committee.
Mr. Spargo reported that as of last night the
cash on hand, including the short term loan, was $2, 530, 000 which is
- 5-
sufficient to carry the Pair well past reopening day. With reasonable
attendance the short term loan should be repaid early in May. Assuming
that budgets are rigidly adhered to the Fair Corporation should be current
on all bills by June 1, 1965. It will be Mr. Payne's task to make sure
that the budgets are adhered to.
Mr. Spargo reported that the service contractors
for the Fair, including Pinkerton's, World's Fair Maintenance Company
and others, and the Fair Corporation's professional consultants and
advisers, had exhibited splendid cooperation in agreeing to defer payment
of their bills during the next few months until the Fair's cash flow position
has improved.
The one major exception to this cooperative
spirit, according to Mr. Spargo, is Allied World's Fair Service Corpora-
tion. This is difficult to understand since Allied has been paid on time
in the past and its bills have au been paid to date. Rather than agreeing
to defer payments, Allied is now seeking what amounts virtually to pre-
payment of its bills. Mr. Spargo stated that, early in January, he had
asked Allied if it wanted to get out of its contract, and the Allied officials
said no, absolutely not, they wanted to work for the Fair. Now, at a time
when it is difficult to find a substitute, they are striving to change the
payment provisiqns of the contract.
- 6-
There was submitted to the meeting a memo-
randum, dated March 23, 1965, from the Vice President-Operations to
the President setting forth, among other things, the billing arrangement
which Allied has asked for. Mr. Spargo indicated his opposition to
this arrangement.
After discussion, it was the sense of the meet-
inq that, in view of the shortness of time before reopening day, the
various pending Allied matters sl).ould be left in the hands of management
for determination, with power to execute an amendment or amendments
to the contract if the President should deem it necessary or desirable.
d. Authorization - additional
- signatory for Comptroller
The President requested the designation of Mr.
Payne, Director of Budgets, as an additional signatory for the Comptroller
on checks and requisitions. Mr. Thornton suggested that Mr. Payne's
designation as signatory be coupled with a resolution authorizing the
opening of an account in The Marine Midland Trust Company.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the Executive Committee
approves the addition of Herbert A. Payne,
Director of Budgets, as an authorized signatory
for the Comptroller; and
- 7 -
More •••..
FURTHER RE30L VED, that the proper
officers are authorized and directed to take
whatever further steps are necessary or
desirable to carry out the authorization of
this resolution.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that The Marine Midland Trust
Company of New York (herein called the "Bank")
at such office or offices as may be designatec:i
by the President or Treasurer of this corporation
be and hereby is designated a depositary of this
corporation and authorized to receive for deposit,
at any such office or offices, to the credit of this
corporation, or for collection for the account of
this corporation, monies, checks, drafts, notes or
other instruments for the payment of money, whether
belonging to this corporation or otherwise, which
. may now be or hereafter come into its possession,
(all of which shall be deemed, when received for
deposit, to have been unqualifiedly endorsed by
this corporaUon whether or not actua.l.ly so endorsed).
FURTHER RESOLVED, that anyone from
Group A:
Erwin Witt Comptroller
Herbert A. Payne Director of Budgets
John J. Brennan Deputy Comptroller
Katherine Spear Administrative Assistant
jointly with anyone from Group B:
Stuart Constable
Carl Halgren
Stephen P. Kennedy
Shirley Flynn
R. F. Tarkman
- 8-
Vice President-Operations
Deputy Vice President-Operations
Commissioner of Security
and Maintenance
Executive Assistant
Office Manager
be and they hereby are authorized to make,
sign, draw, accept, endorse, execute and
deliver any and all checks, drafts, notes,
acceptances, evidences of indebtedness or
orders for the payment of money of this
corporation on deposit with the Bank; and
the Bank be and hereby is authorized to make
payments from funds of this corporation on
deposit with it upon and according to the terms
of any such instrument when signed as above
provided over the official title of such signer
or over the inscription "Authorized Signature",
and to recei.ve the same to the credit of or in
payment from the payee or any other holder,
when so signed.
FURTHER RESOLVED, that t h ~ Secretary
or any Assistant Secretary of this corporation
be and hereby is authorized and directed to
certify to the Bank the names of all officers of
this corporation and other persons authorized
to sign for it as herein provided and the offices
respectfully held by them, if any, together with
specimens of their siqnatures, and from time
to time thereafter to certify such changes as may
be made.
Mr. Payne left the meeting at this point.
AGENDA ITEM 4. Litiqation concerning
Comptroller's subpoena
Mr. Preusse stated that the appeal from the
adverse decision of Judge Capozzoli, which upheld the Comptroller's
subpoena duces tecum, had been argued before the Appellate Division,
First Department, on March 3rd. A decision by the Appellate Division
is expected momentarily. If the decision is adverse to the Fair it is
planned to appeal to the Court of Appeals.
- 9-
Mr. Screvane asked whether it wouldn't be
advisable to let the Comptroller audit the books since the Fair
Corporation's reluctance to do so was, in his judgment, being construed
by some people to mean that we have something to hide. Mr. Preusse
and Gov. Poletti explained that there is an important principle at stake
as to the proper scope of the authority of the Comptroller under the
City charter. Gov. Poletti noted that, if the Comptroller's position
is upheld, it will raise problems for all membership corporations who
deal with the City. He also pointed out that the Appellate Division has
now had the case under advisement for more than three weeks even
though the Presiding Justice had stated 1 t would be decided very promptly.
This indicated to him that the Appellate Division has serious reservations
about the propriety of the subpoena. Judge Froessel added that there
had been a substantial question even as to the power of the Attorney
General to issue subpoenas until a recent statutory amendment had con-
ferred such power.
AGENDA ITEM 5. Industrial area
or actions for ratification:
!· Ratification of executed
agreements and actions
Mr. Stone submitted the following agreements
1. People-to-People
World Folk Art Fiesta
2. Julimar Farm Corporation
Letter of termination
- 10-
More ••••
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the Agreement
of Participation, dated February 26, 1965, between
the Fair Corporation and People-to-People, relating
to the World Folk Art Fiesta exhibit, a copy of which
was submitted to this meeting, is ratified and
approved; and
FURTHER RESOLVED, that the letter of termina-
tion, dated March 3, 1965, of the agreement of lease,
dated November 14, 1963, between the Fair Corpora-
tion and Julimar Farm Corporation, a copy of which
was submitted to this meeting, is and approved.
Mr. Stone stated that, in view of Gen. Eisenhower's
active interest in the People-to-People program, every effort is being
made to have him appear at the opening of the World Folk Art Fiesta •
.Q. Status report
There was submitted to the meeting a memoran-
dum, dated March 19, 1965, from Mr. Stone to the President reporting on
exhibits and other activities in the Industrial area.
1. Churchill Memorabilia Exhibit
Mr. Stone stated that the remodeling of The Fair
Pavilion in which this exhibit will be housed is ahead of schedule and that
the exhibit is being assembled with great care. It is hoped that Anthony
Eden or some other equally prominent Englishman will officiate at the
opening.
- 11 -
Mr. Stone referred to the excellent article on
this exhibit in the New York Times of March 22nd, copies of which were
sent to all World's Fair directors, exhibitors and staff.
2. Pryor D:>ll Collection
Mr. Stone stated that, after the expenditure of
a great deal of time and effort by Fair personnel, and despite the generous
offer of Robert E. Blwn to underwrite the cost of remodeling the Fine
Arts Pavilion to accommodate the Pryor Doll Collection, Mr. Pryor had
changed his mind and decided not to exhibit his doll collection at the Fair.
AGENDA ITEM 6. Transportation area
~ · Status report
1. Transportation and Travel
Pavilion, Inc.
Chapter XI arrangement
Mr. Tozzoli reported briefly on the status of
the Chapter XI proceeding instituted by Transportation and Travel Pavilion,
Inc. He requested authorization to amend the agreement of lease between
the Fair Corporation and Transportation and Travel Pavilion, Inc., in
general accordance with his memorandum to the President, dated March 8,
1965, a copy of which was submitted to this meeting. Mr. Tozzoli stated
that the modification in the lease achieved by this amendment, if approved
by the Creditors Committee and the bankruptcy court, should insure the
reopening of this pavilion for the second Fair season.
- 12-
After discussion, it was the sense of the meeting
that the proposed amendment be and is approved.
2. Proposed contest for
benefit of Queens zoo
Mr. Tozzoli stated that he had discussed with
representatives of General Motors, Ford and Chrysler the donation by
each of them of new cars as prizes in a proposed skill contest. The
entrants in the contest would pay a fee of 5 ~ . The winners would be those
who come closest to estimating Fair attendance during the 1965 season.
The net proceeds from the contest would go to a Queens Zoological Gardens
ConstructionRmd. Mr. Tozzoli stated giving away cars was against the
policy of these companies but they have nonetheless agreed to give the
proposal consideration.
3. Terrace Club
Mr. Tozzoli stated that, since the reopening of
the Terrace Club under the management of Restaurant Associates, there
have been favorable reports from members and their guests on the food,
service and general operation.
In answer to a question about helicopter service
at the Fair this season, Mr. Tozzoli stated there will probably be no
helicopter sightseeing flights. However, there will be helicopter service
between points in New York City and the Heliport.
- 13-
AGENDA ITEM 7. Lake area
~ · Status report
1. Continental circus
Judge Rosenman stated that the Continental
Circus tent is being removed. The area will be used by the circus
operators for a menagerie of tame animals and for rides. There was
submitted to the meeting for ratification an amendment to the agreement
of lease between the Fair Corporation and Continental Circus, Inc.,
covering, among other things, the aforesaid modified use.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of Amendment
No. 5, dated March 17, 1965, to the agreement of
lease between the Fair Corporation and Continental
Circus, Inc., a copy of which was submitted to this
meeting, is ratified and approved.
Judge Rosenman reported on the status of
exhibits and other activities planned for the Lake area all of which, in his
opinion, will contribute to making it a more attractive and livelier area
than last year.
The President stated that Mr. Stone had expended
considerable time and energy to find a sponsor for the proposed fireworks
show in Meadow Lake but thus far without success.
A discussion followed on ways and means of
bringing· more excitement and gaiety into the Lake area to attract a greater
- 14 -
night attendance. There was a discussion of the possibility of reducing
the Fair's admission charge in the evening. The President stated that
a further study of the effect of reducing the admission charge at night
will be made as soon as the Fair reopens. A report based on this study
will be submitted to the Committee at its next meeting scheduled for
May 27th.
AGENDA ITEM 8. State and Federal area
~ · Status report
1. Report on U.S. Pavilion
indebtedness
There was submitted to the meeting a memoran-
durn, dated March 17, 1965, from John V. Thornton to the President,
together with copies of letters between the Secretary of Commerce and the
President of the Fair Corporation, all relating to the U.S.Pavilion's indebted-
ness to the Fair Corporation.
Mr. Thornton reported that a representative of
the u.s. Pavilion had discussed with the Fair Corporation the approximately
$200, 000 owing by the United States for electric and water connection
charges. This representative stated that he had been authorized to offer
an immecliate payment of $125, 000 in full settlement of this obligation. The
offer was rejected by the Fair Corporation, and the debt is still outstanding.
- 15-
Gen. Potter reported on the status of
exhibits and other activities in the State area. He distributed to the
members of the Committee a brochure prepared by Delta Airlines to be
given to all its passengers coming to New York. The brochure contains,
among other things, a suggested daily itinerary at the Fair in order to
avoid long waiting lines.
AGENDA ITEM 9. Engineering and construction
~ · Status report
There was submitted to the meeting a memo-
randum, dated March 18, 1965, from John T. O'Neill to the President
on the status of the dewinterizing operation and the "interim" construction
program.
1. Post Fair Planning
Col. O'Neill stated that the Mayor's Committee
on consideration of buildings for retention in the post-Fair park visited
the Fair last Friday. The committee took a complete tour of the build-
ings being considered for retention and W8J3 furnished with data covering
these buildings, together with photographs and outline sketches.
The next meeting of this committee, early in
April, is expected to arrive at recommendations to be submitted to the
Mayor.
- 16-
AGENDA ITEM 10. Operations
had been executed:
~ · Ratification of executed agreements
Mr. Kane reported the following agreements
1. Brass Rail Food Service
Organization, Inc.
a. Letter agreement
Restaurant operation
between seasons
b. Supplement No. 10
c. 1965 Food Manaqement
Corporation
Option
d. Brass Rail and Creative
Premium Corp.
Agreement
Amendment thereto
Fair Corporation Letter
of Approval
(operation of souvenir stands
by Creative)
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the letter
agreement, dated February 27, 1965, between the
Fair Corporation and Brass Rail Food Service
Organization, Inc. , relating to the restaurant
operation between seasons, a copy of which was
submitted to this meeting, is ratified and approved;
- 17-
More •••••
FURTHER RESOLVED, that the execution
of Supplement No. 10, dated February 27, 1965,
to the agreement of lease between the Fair
Corporation and Brass Rail Food Service Organi-
zation, Inc., a copy of which was submitted to
this meeting, is ratified and approved;
FURTHER RESOLVED, that the execution
of the Option Agreement, dated February 27, 1965;
between the Fair Corporation and 1965 Food
Management Corporation, a copy of which was
submitted to this meeting, is ratified and approved;
and
FURTHER RESOLVED, that the Fair Corpora-
tion's letter, dated March 8, 1965, approving the
Agreement, dated February 23, 1965 and amend-
ment thereto, dated March 5, 1965 between the
Brass Rail Food Service Organization, Inc. and
Creative Premium Corp., relating to the operation
of souvenir stands by "Creative", copies of which
were submitted to this meeting, is ratified and
approved.
AGENDA ITEM 11. International area
~ · Ratification of executed agreement
Gov. Poletti stated that, with the approval of
the Fair Corporation, an agreement had been executed between Coins for
Fun, Inc. and Robert Straile Co., Inc., resolving the coin game controversy
in the Belgian Village.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the Fair Corporation's
approval of the agreement, dated March 3, 1965,
between Coins for Fun, Inc. and Robert Straile
Company, Inc., relating to the resolution of the
coin game controversy, a copy of which was sub-
mitted to this meeting, is ratified and approved.
- 18-
.Q. Status report
Gov. Poletti reported that the Protocol Division
is now operating under the International Division.
He reported also that a special briefing conference
with representatives of the International exhibitors, followed by a question
and answer period, is scheduled for next Monday.
1. Indonesia Pavilion
Gov. Poletti reported tilat, although President
Surkano has put out a statement to the effect tilat Indonesia is withdrawing
from the Fair, the General Consul of Indonesia is still hopeful tile President
will change his mind. The Fair Corporation is exploring the possibility
of operating the Pavilion through another lessee. The Indonesian-American
Chamber of Commerce has manifested some interest in taking a lease.
2. Greece
It is expected that tile Greek Government will
assist in rejuvenating this pavilion which seemed near collapse.
3. Sierra Leone
Sierra Leone is not exhibiting in 1965. It was
notified that if the Fair Corporation did not hear by March 24th concerning
a proposed plan for demolishing the pavilion before the Fair reopens, the
agreement of participation would be terminated. Sierra Leone did not
reply and accordingly a telegram of termination was sent today. It is
expected that another use may be found for the pavilion.
- 19-
Gov. Poletti reported on other exhibits and
activities in the International area. He stated that, in spite of the
problems above mentioned, the International area will come out all right
in 1965.
AGENDA ITEM 12. Communications and
Public Relations
~ · Status report
1. Film
"The Spirit of the Vatican"
Mr. Berns reported on the proqram of showings
scheduled for this film. The initial showing will be in the parochial
schools throughout the metropolitan area during the first week in April.
There are 30 prints of the film, 20 of which are for national distribution.
A minimum of 3, 000,000 persons will see the film, not cotmting TV
coverage.
2. Film - "To the Fair"
Mr. Berns stated that "To the Fair" has been
widely shown in theatres in the New York metropol! tan area and in 55
other major cities. It is reported to have been the subject of more
requests for showing than any other comparable film, with 6, 000 book-
ings thus f a r ~ 600 prints are in circulation. In addition Fair exhibitors
have bought 200 prints, and 150 prints have been purchased for TV showing
beginning in April.
- 20-
The United States Steel Corporation will
telecast the film on April 20th, the night before the Fair reopens, at
7:00 to 7:30P.M. on Channel 7.
3. CBS-TV
Reopening night show
Mr. Berns stated that plans have been finalized
for a reopening night television show "Let's go to the Fair". Over 200
stations of CES-TV will carry the show from 7:30 to 8:30P.M. It
will be sponsored by American Airlines.
Mr. Berns showed the meeting an advance copy
of the May issue of National Geoqraphic magazine which has a multi-paqe
color spread of the Fair.
.Q. Reopening day arrangements
Mr. Davis stated that the reopening day program
is about to be finalized. He gave a time schedule of planned events, com-
mencing with the ribbon cutting at 8:30A.M., followed by the official
reopening ceremonies at 11:00 A.M., then a luncheon at the Terrace Club
for distinguished quests, and culminating with the Fountain-fireworks show
at 10:00 P.M.
Mr. Davis stated that, among the distinguished
quests, will be Vice President Humphrey, Mayor Brandt of West Berlin,
Governor Rockefeller and Mayor Wagner. The Olympic champion marathon
:runner from Ethiopia, Abebe, will arrive at the Singer Bowl at 11:00 A.M.
- 21-
£·Other
1. Daily News Contest
Mr. Davis stated that the l)I.Uy News is pre-
parinq to launch a contest. Its readers will be asked to forecast the
weekly paid attendance at the Fair. Contest rules and other details will
appear in the Sunday, April 11th, issue of the News. Prizes will be
qlven each week to the winner in the metropolitan area. An all ex:pense
trip to the Fair for two will be qlven to Winners outside the metropolitan
area.
Mr. Davis stated that the Fair Corporation has
tmder consic
1
erat1on a somewhat similar contest for operation on the Fair
site.
2. Publicizinq the Fair
Mr. Davis reported on plans for publicizinq the
Fair through billboards, car cards and r ~ d i o spot announcements. In the
event of a newspaper strike, WNEWand WINS and other radio stations will
help provide Fair news coveraqe, and WNYC, the City station, will have
a direct line into our Press Building. The Fair will produce press mats
with Fair news to service newspapers in the local area.
Mr. Davis distributed to the members of the
Committee copies of today's New York Times containing a full paqe un-
solicited tribute to the Fair by Thomas H. Quinn, President of Inter-
County Title Guaranty & Mortgaqe Company.
- 22-
AGENDA ITEM: 13. Other business
1. Public Relations contract
Thomas J. Deegan Company, Inc.
Mr. Deegan stated that, pursuant to the dis-
closure provisions of the By-laws, he wanted to repol't that the Murchison
brothers who, he stated, now have the controllinq interest in the African
Pavilion have appointed Thomas J'. Deegan Company, Inc. to serve as
public relations counsel for that pavilion.
AGENDA ITEM 14. Next meeting of the
Executive Committee
It was agreed that the next meetinq of the
Executive Committee will be held in the Board Room, Administration
Bu1ld1nq, Thursday, May 27, 1965 at 9:30 A. M.
usiness, the meetinq
adjourned.
~ 12.-\QA · ~
Secretary
- 23-
MINUTES OF THE MEETING OF
EXECUTIVE COMMITTEE
MAY 27, 1965
A meeting of the Executive Committee of New York World's
Fair 1964-1965 Corporation was held in the Administration Building,
Flushing Meadow Park, Thursday, May 27, 1965 at 9:30 A. M.
Present: Thomas J. Deegan, Jr. , Chairman
Robert Moses
being a quorum.
Robert E. Blum
Frederic H. Brandi
Ralph J. Bunche
Edward F. Cavanagh, Jr.
John Elliott
James A. Farley
Charles W. Froessel
Wallace K. Harrison
Charles B. McCabe
Very Rev. Laurence J. McGinley, S.J.
William H. Morton
Richard C. Patterson, Jr.
Charles Poletti
William E. Potter
Charles F. Preusse
Samuel I. Rosenman
Paul R. Screvane
Ralph W. Seckman
Also present for all or part of the meeting were:
John V. Thornton, Esq.
Herbert A. Payne
George E. Spargo
Martin Stone
Guy F. Tozzoli
Stuart Constable
John T. O'Neill
Murray Davis
William Berns
Thomas J. Deegan, Jr., Chairman, presided. Ernestine R. Haig
acted as Secretary
AGENDA ITEM 1. Approval of minutes of
Executive Committee meeting
of March 26, 1965
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the reading of the minutes
of the Executive Committee meeting of March 26,
1965 is dispensed with and such minutes are
approved.
AGENDA ITEM 2. Additions to the
Executive Committee
There was submitted to the meeting a memoran-
dum from the President to the Executive Committee, dated May 14, 1965,
proposing the following as additional members of the Executive Committee:
Herbert A. Payne
Mrs. Marion Cahill Heffernan
- 6 -
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that ARTICLE NlliE, Section
3 of the By-laws be amended to read "21 other
persons designated by the Executive Committee"
instead of "19 other persons designated by the
Executive Committee";
FURTHER RFSOL VED, that the following
be appointed members of the Executive Committee:
Herbert A. Payne
Mrs. Marion Cahill Heffernan
AGENDA ITENI 3. Appointment of Herbert A. Payne
as Comptroller
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the interim appointment by
the President of Herbert A. Payne, as Acting
Comptroller, effective March 31, 1965, is
ratified and approved; and
FURTHER RESOLVED, that Herbert A. Payne
is appointed Comptroller, effective immediately.
Mr. Payne then entered the meeting.
AGENDA IT EN! 4. Financial matters
~ · Report - financial status
There was submitted to the meeting a memoran-
dum dated May 26, 1965 from the Acting Comptroller to the Executive
Committee reporting, among other things, that the $1, 000,000 short
term loan from the Mad ne Midland Trust Company had been paid in full
- 3-
in advance and that the Fair Corporation's cash balance, as of May 25th,
was approximately $1,400,000. Mr. Payne and Mr. Spargo stated that
this cash balance is approximately equal to the total amount of unaudited,
disputed, or otherwise unmatured claims which are not yet due but will
have to be paid in due course out of the aforesaid cash balance and new
revenues from admissions and other sources.
!?_. Admission charge
There was submitted to the meeting a report to
the President from the Acting Comptroller and the Vice President-Operations,
dated May 20, 1965, together with a covering memorandum of that same
date from the President to the Executive Committee, both on the subject of
admission prices. Mr. Cavanagh submitted to the meeting, and read the
text of, a memorandum dated May 27, 1965 from Mayor Wagner to the
Executive Committee on the same subject.
After a full discussion the Executive Committee
took no action on the matter of admission prices.
£.Revision in Marine Midland
Bank resolution
There was submitted to the meeting a memo:r'an-
dum dated May 17, 1965 from counsel to the President setting forth a
revision, requested by Marine Midland Trust Company, of a resolution
ratified and approved by the Executive Committee at its meeting of
March 26, 1965, relating to the use of the Marine Midland Trust Company
- 4 -
as a depositary of Fair Corporation funds, for the reasons stated in the
aforementioned memorandum.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the second resolution relating
to the Marine Midland Trust Company of New York
as a depositary of this corporation, adopted by the
Executive Committee of the Board of Directors of
this corporation at its meeting on March 26, 1965,
is hereby amended to read as follows:
FURTHER RESOLVED, that anyone from Group A:
Herbert A. Payne
John J. Brennan
Katherine Spear
Comptroller
Deputy Comptroller
Administrative Assistant
jointly with anyone from Group B:
Vice President-Operations Stuart Constable
Carl Holgren
Stephen J. Kennedy
Deputy Vice President- Operations
Commissioner of Security and
Shirley Flynn
R.. F. Tarkman
Maintenance
Executive Assistant
Office Manager
be and they hereby are authorized to make, sign, draw,
accept, endorse, execute and deliver any and all checks,
drafts, notes, acceptances, evidences of indebtedness
or orders for the payment of money of this corporation
on deposit with the Bank; and the Bank be and hereby is
authorized to make payments from funds of this
corporation on deposit with it upon and according to
the terms of any such instrument when signed as above
provided over the official title of such signer or over
the inscription "Authorized Signature", and to receive
the same to the credit of or in payment from the payee
or any other holder, when so signed, without inquiry as
to the circumstances of their issue or the disposition
of their proceeds, whether drawn to the individual order
- 5 -
More ..••
of or tendered in payment of the individual
obligations of any persons signing the same or
of any other officer, agent or signatory of this
corporation or otherwise
d. Authorization
- Allied Maintenance
Special Account
There was submitted to the meeting a memoran-
dum dated May 13, 1965 from the Acting Comptroller to the President re-
questing authorization to open an imprest bank account at First National
City Bank, to be known as New York World's Fair 1964-1965 Corporation
Special Allied Account, as recommended by the Fair Corporation's independent
accountants in their memorandum of May 12, 1965 to the Acting Comptroller,
also submitted to the meeting.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the establishment of an imprest
account at First National City Bank, to be known as
New York World's Fair 1964-1965 Corporation
Special Allied Account, as requested by the Acting
Comptroller in his memorandum to the President,
dated May 13, 1965, and by the auditors in a memo-
randum to the Acting Comptroller, dated May 12,
1965, copies of which were submitted to this meeting,
is authorized, ratified and approved;
FURTHER RESOLVED, that any two of the follow-
ing employees of Allied Maintenance Company are
authorized to sign jointly all checks drawn on this
account:
Donald McCampbell
Roger Perry
Jack M. Feiring
Charles Richman
Elliott Greenfield
- 6 -
More ....
FURTHER RFSOL VED, that the proper officers
are authorized and directed to take whatever steps
are necessary and desirable to carry out the
authorization of this resolution.
e. Authorization
- Facsimile signature -
Payroll AccoWlt
Herbert A. Payne
There was submitted to the meeting a memoran-
dum dated May 13, 1965 from the Acting Comptroller, Mr. Payne, to the
President requesting approval to substitute the signature of Herbert A. Payne
in place of the former Comptroller, the late Erwin Witt, on the facsimile
plate used on checks drawn against the Fair Corporation's payroll
account at Manufacturers Hanover Trust Company, authorized by the
Executive Committee at its meeting of April 22, 1963.
After discussion, on motion duly made and
seconded, it was Wlanimously
RESOLVED, that the authorization of the
Executive Committee at its meeting of April 22, 1963,
relating to the use of a facsimile plate for checks
drawn against the Payroll Account at the Manufacturers
Hanover Trust Company, bearing the facsimile signa-
ture of any two of the following:
Erwin Witt
Stuart Constable
be and hereby is amended to read
"bearing the facsimile signatures of
any two of the following
Herbert A. Payne
Stuart Constable "
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More ....
FURTHER RESOLVED, that the proper
officers are authorized and directed to take
whatever steps are necessary and desirable
to carry out the authorization of this resolution.
!: Authorization - Signatory
Belgian Village Account
Herbert A. Payne, Comptroller
There was submitted to the meeting a memo-
randum dated May 13, 1965 from the Acting Comptroller to the President
requesting the substitution of Herbert A. Payne, in place of the late
Mr. Witt, as an authorized signatory for the escrow fund on deposit in
First National City Bank under the name "New York World's Fair -
Belgian Village Special Account. "
After discussion, on motion duly made and
seconded, it was llllanimously
RESOLVED, that the Executive Committee
authorizes and approves the substitution of
Herbert A. Payne, Comptroller, in place of
Erwin Witt (deceased), as an authorized
signatory to sign checks for the escrow fund
on deposit in First National City Bank in the
name of the New York World's Fair - Belgian
Village Special accollllt; and
FURTHER RESOLVED, that the proper
officers are authorized and directed to take
whatever steps are necessary or desirable to
carry out the authorization of this resolution.
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AGENDA ITElVI 5. Litigation involving
Comptroller's subpoena
Mr. Preusse reported that the Court of Appeals
had affirmed the three to two decision of the Appellate Division upholding
the Comptroller's subpoena of Fair Corporation records. The City auditors
commenced their work this morning at the Fair. At the auditors' re-
quest we are providing office space and telephones, at the Fair's expense,
and are endeavoring to cooperate with the auditors.
AGENDA ITElVI 6. Industrial area
ratification:
a. Ratification of executed
- agreement and action
Mr. Stone presented the following for
1. Edward H. Burdick Associates, Inc.
and Better Living Building Associates
Amendment No. 1 '
2. All-State Properties, Inc.
Letter of Termination
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of Amendment
No. 1, dated March 30, 1965, to the agreement
between the Fair Corporation, and Edward H.
Burdick Associates, Inc., and Better Living
Building Associates, relating to outside food and
souvenir stands and percentage payments, a copy
of which was submitted to this meeting, is ratified
and approved; and
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More ...•
FURTHER RESOLVED, that the letter of
termination, dated May 5, 1965, of the agreement
of lease, dated November 27, 1963, between the
Fair Corporation and All-State Properties, Inc.,
a copy of which was submitted to this meeting, is
ratified and approved .
.Q. Status report
There was submitted to the meeting a memo-
randum dated May 14, 1965 from Mr. Stone to the President reporting on
exhibits and other activities in the Industrial area.
Mr. Stone reported orally on the Churchill
Exhibit and the World Folk Art Fiesta, both sponsored by People-to-People,
and on other developments in the Industrial area subsequent to the afore-
said memorandum.
AGENDA ITEM 7. Transportation area
~ · Ratification of executed agreement
Mr. Tozzoli stated that, as authorized by the
Executive Committee at its meeting of March 26, 1965, an amendment to
the lease agreement between the Fair Corporation and Transportation &
Travel Pavilion, Inc. had been executed.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the amendment,
dated April 6, 1965, to the agreement of lease
between the Fair Corporation and Transportation &
Travel Pavilion, Inc., a copy of which was submitted
to this meeting, is ratified and approved.
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b. Authorization
- Century Grill amendment
There was submitted to the meeting a memoran-
dum, dated May 14, 1965, from Mr. Tozzoli to the President requesting
authorization to amend the agreement of lease between the Fair Corpora-
tion and Century Grill Restaurant to provide for a change in ownership
and a recasting of the rental arrangement
After discussion, it was the sense of the meeting
that negotiation and execution of the proposed amendment, substantially in
accordance with the aforesaid memorandum, be and is approved.
£· Status report
1. Proposed contest
for benefit of zoo
Mr. Tozzoli reported on his efforts to interest
local people in financing the proposed contest. He has had no success and
believes the idea cannot be successfully carried through.
2. Terrace Club'
Mr. Tozzoli stated that the Terrace Club' is
&hng well and that the Top of the Fair restaurant is a great success and
is regularly filled to capacity. Mr. Deegan inquired as to when the
Board of Governors would next meet. Mr. Tozzoli stated that he
would look into this matter.
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3. Hall of Science
Mr. Tozzoli recommended that the Board of
Trustees of the permanent Hall of Science determine as soon as possible
what exhibitors can and will leave their exhibits in the Hall. Mr. Tozzoli
has received a number of inquiries from exhibitors about this matter.
Mr. Screvane stated he is aware of the urgency of this problem and is
working towards a solution.
AGENDA ITEM 8. Lake area
a. Ratification of executed agreement
- Florida World's Fair Authority, Inc.
Gen. Potter stated that an amendment to the
agreement of participation between the Fair Corporation and the Florida
World's Fair Authority, Inc. had been executed providing for Water Ski
shows twice nightly in the Amphitheatre. He and the President briefly
described the terms of the amendment.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the amendment
of May 25, 1965 to the Agreement of Participation
between the Fair Corporation and Florida World's
Fair Authority, Inc., providing for night water ski
shows in the Amphitheatre, a copy of which was
submitted to this meeting, is ratified and approved .
.Q. Status report
Judge Rosenman reported on the status of
concessions in the Lake area and stated that several agreements are
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about to be concluded covering new attractions which in his opinion
will stimulate greater attendance in the Lake area. These include the
Goldfinger car which will be displayed at the Monorail site and a human
cannonball act.
£· Litigation
1. Former Texas Pavilion
Judge Rosenman reported that certain of the
contractors who constructed the Texas Pavilion have moved for summary
judgment in their action to foreclose their alleged liens against this
pavilion. They have asked, among other relief, that all funds received
by the Fair Corporation from the new carnival operation at this pavilion
be made available to satisfy their alleged liens. The Fair Corporation
is taking the position that liens cannot be validly filed against the Fair
site or improvements thereon.
2. Amphitheatre
Judge Rosenman also reported that the Federal
District Court reversed the decision of the Referee in Bankruptcy who had
directed the return to the Trustee in Bankruptcy of Amphitheatre, Inc. of
$250, 000 paid to the Fair Corporation to purchase the 6% notes of the
Fair Corporation that were deposited as security by Amphitheatre, Inc.
under its lease. The case has been remanded for trial of the factual
issues.
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AGENDA ITEM 9. State and Federal area
9::· Ratification of executed agreement
Gen. Potter reported that an amendment to
the agreement of lease between the Fair Corporation and Hollywood
USA, Inc. had been executed.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of Amendment
No. 2, dated April 5, 1965, to the agreement of
lease between the Fair Corporation and Hollywood
USA, Inc., a copy of which was submitted to this
meeting, is ratified and approved.
b. Ratification of Releases
West Virginia Pavilion
There was submitted to the meeting a memoran-
dum dated May 14, 1965 from the Executive Vice President to the President
requesting ratification of execution and delivery by the Fair Corporation
to the State of West Virginia of three releases against payments made by
West Virginia, for the reasons set forth in the aforementioned memorandum.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that execution and delivery by the
Fair Corporation to the State of West Virginia of
three releases, copies of which releases were
submitted to this meeting, in consideration of pay-
ment in full to the Fair Corporation by the State
of West Virginia of the charges specified in said
releases, is ratified and approved.
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AGENDA ITEM 10. International area
ments had been executed:
~ · Ratification of executed agreements
Gov. Poletti stated that the following agree-
1. Hellenic Exhibitors,Ltd.
Agreement of participation
and amendment
2. Sierra Leone Pavilion
Fair Corporation's approval
of assignment
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the execution of the agreement
of participation, and the amendment thereto, both
dated April 6, 1965, between the Fair Corporation
and Hellenic Exhibitors, Ltd. (Greek Pavilion), copies
of which were submitted to this meeting, are ratified
and approved; and
FURTHER RESOlVED, that the Fair Corpora-
tion's approval, dated April 23, 1965, to the
assignment, dated April 14, 1965, of the agreement
of participation, dated June 12, 1962, between the
Fair Corporation and the Government of Sierra Leone,
to International Exhibit on the United Nations, Inc.
and B. N. S. International Sales Corporation, a copy
of which was submitted to this meeting, is ratified
and approved.
.£. Status report
Gov. Poletti reported on the status of pavilions
in the International area, including Indonesia, Lebanon, Spain, and on
the opening of the art exhibit on the second floor of the Mexican Pavilion.
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AGENDA ITEM 11. Operations
ments had been executed:
.§:_. Ratification of executed agreements
Mr. Constable stated that the following agree-
1. Photo Lab, Inc.
Amendment No. 2
2. Boy Scouts of Am eric a
Amendment No. 3
3. Hamel & Langer
Letter agreement
After discussion, on motion duly made and
seconded, it was Wlanimously
RESOLVED, that the execution of Amendment
No. 2, dated Apri11, 1965, to the license agreement
between the Fair Corporation and Photo Lab, Inc.,
relating to rates of payment from sale of color slides
and related material, a copy of which was submitted
to this meeting, is ratified and approved;
FURTHER RESOLVED, that the execution of
Amendment No. 3, dated March 3, 1965, to the
agreement of participation between the Fair
Corporation and National CoWlcil, Boy Scouts of
America ("Council"), a copy of which was sub-
mitted to this meeting, is ratified and approved; and
FURTHER RESOLVED, that the execution of the
letter agreement, dated May 18, 1965, between the
Fair Corporation and Hamel & Langer, relating to
their and other consulting services during the 1965
Fair season, a copy of which was submitted to this
meeting, is ratified and approved.
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b. Amendment - Special Rules
- & Regulations - Article 4(d)
Part 3 - Passes
There was submitted to the meeting a memo-
randurn dated May 14, 1965 from the Vice President-Operations to the
President recommending an amendment to Article 4(d) of Part 3 of the
Fair Corporation's Special Regulations.
After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the amendment of ARTICLE
4(d) Part 3 of the Fair Corporation's Special
Regulations, in general accordance with the memo-
randum dated May 14, 1965 from the Vice President-
Operations to the President, a copy of which was
submitted to this meeting, is ratified and adopted,
effective immediately.
The President stated that a breakfast meeting
with a committee representing the press, v.as scheduled for tomorrow
morning to discuss possible modification of our Fair press pass policy
for the 1965 season.
.£· Appointment of
special policemen
There was submitted to the meeting a memo-
randurn, dated May 19, 1965, from the Vice President-Operations to
the President, with a list of special policemen who had been appointed
since the meeting of the Executive Committee, September 9, 1964, upon
the recommendation of Pinkerton's National Detective Agency, Inc.
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After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the Fair Corporation, pursuant
to Chapter 428, Par. 2(f) of New York Laws of 1960
and Section 23 of the Membership Corporations Law
of New York, confirms the appointment of the special
policemen as set forth in the memorandum from the
Vice President-Operations to the President, dated
May 19, 1965, a copy of which was submitted to this
meeting, for the policing of the area occupied by the
Fair, as recommended by Pinkerton's National
Detective Agency, Inc. in its letter dated May 18,
1965, a copy of which has been submitted to this meet-
ing; and
FURTHER RESOLVED, that the President be and
he is authorized to take any action on behalf of the
Corporation which may be required to make these
appointments effective.
AGENDA ITEM 12. Engineering and construction
a. Amendment - General Rules
and Regulations - Article XV
Demolition permits
b. Amendment - Special Rules and
- Regulations - Addition of Part 9 -
Demolition
There was submitted to the meeting two memo-
randa, dated May 14, 1965, from the Director of Engineering to the
President, recommending an amendment to the Fair Corporation's General
Rules and Regulations, relating to demolition permits, and the addition
of a Part 9 to the Fair Corporation's Special Rules and Regulations,
relating to demolition of structures on the Fair site.
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After discussion, on motion duly made and
seconded, it was unanimously
RESOLVED, that the amendment of ARTICLE XV
of the Fair Corporation's General Rules and Regu-
lations, relating to demolition permits, in general
accordance with the memorandum, dated May 14,
1965, from the Director of Engineering to the
President, a copy of which was submitted to this
meeting, is ratified and adopted, effective immediately;
and
FURTHER RESOLVED, that the addition of a
Part 9 to the Fair Corporation's Special Rules and
Regulations, relating to demolition of structures on
the Fair site, in general accordance with the memoran-
dum, dated May 14, 1965, from the Director of
Engineering to the President, a copy of which was
submitted to this meeting, with such changes therein
as may be approved by the President as to substance
and by counsel as to form, is ratified and adopted,
effective immediately.
£· Status report
There was submitted to the meeting a memoran-
dum, dated May 14, 1965, from the Director of Engineering to the
President on the status of World's Fair construction and other
matters within his jurisdiction.
1. Post Fair program
and demolition
Col. O'Neill stated that preliminary plans for
the post fair park are complete with the exception of minor adjustments
to accommodate buildings which will be retained permanently in the Park.
He stated that the Mayor's Committee considering the retention of buildings
will meet during the latter part of this month to formulate final recommendations,
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The President requested that Col. O'Neill
give Mr. Cavanagh and Mr. Screvane copies of his report on retention
of buildings.
AGENDA ITEM 13. Communications and
Public Relations
Mr. Murray Davis showed to the meeting
copies of various magazines which, since April 21, 1965, had carried
articles publicizing the Fair. He stated that the informal exhibitors'
group is working closely with the Fair Corporation in promoting the Fair
at the expense of the exhibitors, through radio, TV, newspaper ads,
house organs and advertising in national magazines.
Mr. Berns reported on the wide distribution
of the "To the Fair" film and stated that non-theatrical requests for
showings have exceeded 10, 000 to date. He stated that the "Spirit of the

Vatican" film was also reaching large audiences. He also noted that
the Fair is receiving increasing radio and TV coverage locally and
nationally. The Fair Corporation has purchased 726 one-minute radio
spots on 30 radio stations within a 150 mile radius of New York City.
AGENDA ITEM 14. Other business
AGENDA ITEM 15. Next regular meeting of the
Executive Committee, followed
by a Directors meeting
It was agreed that the next regular meeting of
the Executive Committee will be held at the Terrace Club at 9:00A.M.,
Thursday, July 8, 1965, followed by the Directors meeting at 11:00 A.M.
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There being no further business, the meeting
adjourned. The members of the Executive Committee thereupon paid
a courtesy call at the Vatican Pavilion at the invitation of Rt. Rev. Msgr.
John J. Gorman, Director, and were presented with special medallions
of the Vatican Pavilion.
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