GA Data Provider Instructions

Appendix A: Data Dictionary

Attachment 2: GA Data Provider Instructions Edit Changes
Submittal (Extract) Date
Loan Identifier No History Kept Yes Description Comments Reasonability No • • Part of Event Type Companion Field(s) Date Sequence Edit No Type Date Size 8 Position 14-21 Field Code 004

Date when the Database Extract file was created. Extract must be prepared no more than 10 working days before submittal based on NSLDS provided schedule. If Submittal (Extract) Date is equal to or earlier than one already processed by NSLDS, the file will be rejected.

Not applicable. Related fields that check value here − − − − − − − − − − − − − − − − − − − − − − − − − − Date Claim Paid (106) Date Deferment Starts (092) Date Enrollment Status Effective (131) Date Entered Repayment (060) Date Guaranty Transferred (090) Date Loan Sold (141) Date of Anticipated Completion (133) Date of Cancellation (064) Date of Disbursement (066) Date of Guaranty (025) Date of Guaranty Agency Bankruptcy Claim Refunds (145) Date of Guaranty Agency Principal/Interest Collections (123) Date of Loan Status (062) Date of Outstanding Accrued Interest Balance (137) Date of Outstanding Principal Balance (135) Date of PCA/Supplemental PCA Flag (068) Date of Refund from Lender on Claims (99) Date of Refund to Lender (101) Date of Servicer Responsibility (150) Date of Supplemental Pre-Claims Assistance Payment (147) Date of TOP (formerly IRS) Offset Principal/Interest Collections (127) Date Reinsurance Claim Paid (115) Date Reinsurance Claim Requested (114) Date Repurchased (120) Date Supplemental Claim Requested (117) New Date of Guaranty (045)

Default Value / Use Reporting

Must always be filled. Report in regular update.

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Submittal (Extract) Date
Edit Level FileLevel Error Verifies Can’t be blank. Error Is blank. Error No. N/A Exit State Message SUBMITTAL DATE IS REQUIRED (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For OS/390 LE users, the process aborts and a system message is generated.) SUBMITTAL DATE IS INVALID (For PC users, a message to the Extract Validation Log tells you that the process has stopped and the above message is displayed. For OS/390 LE users, the process aborts and a system message is generated.)

FileLevel Error

Must be a valid date.

Invalid date.

N/A

Date Revised

9-22-2000

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Date of Guaranty
Loan Identifier Yes History Kept No Description Comments Reasonability Yes • Date Sequence Edit No Type Date Size 8 Position 35-42 Field Code 025

Date when an FFELP loan was originally guaranteed. When this Loan Identifier information changes, leave the existing date in this field and report the new date in the ‘New Date of Guaranty’ field (i.e., its counterpart ‘New’ Identifier). Do this until the updated information is accepted by NSLDS. Once accepted, report the updated value in the standard Loan Identifier field and fill the ‘New’ field with the default value (zeroes or blanks). Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the key data elements is changed, the information belonging in all of them must be re-confirmed. Therefore, fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain − whether those values are new ones or the ones that you have been reporting all along. Changes made to Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier change and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have passed all NSLDS edits (i.e., they do not appear on the subsequent Load Processing Error File).

Part of Event Type Companion Field(s)

Loan Identifier • Linked through edit − Code for Loan Status (063) − Date Guaranty Transferred (090) − Submittal (Extract) Date (004) (Header record) − Type of Loan (024) • Related fields that check value here − Code for Current Holder Lender (134) − Code for Current School (102) − Code for Enrollment Status (132) − Code for Original School (027) − Code for Originating FFELP Lender (089) − Date Claim Paid (106) − Date Deferment Starts (092) − Date Enrollment Period Begins (077) − Date Enrollment Period Ends (078) − Date Enrollment Status Effective (131) − Date Entered Repayment (Date of Maturity) (060) − Date Guaranty Transferred (090) − Date Loan Sold (141) − Date of Anticipated Completion (133) − Date of Cancellation (064) − Date of Disbursement (066) − Date of Guaranty Agency Bankruptcy Claim Refunds (145) − Date of Guaranty Agency Principal/Interest Collections (123) − Date of Loan Status (062) − Date of Outstanding Accrued Interest Balance (137)

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Date of Guaranty
− Date of Outstanding Principal Balance (135) − Date of PCA/Supplemental PCA Flag (068) − Date of PLUS Borrower’s Birth (073) − Date of Refund from Lender on Claims (099) − Date of Refund to Lender (101) − Date of Servicer Responsibility (150) − Date of Student’s Birth (022) − Date of Supplemental Pre-Claims Assistance Payment (147) − Date of TOP (formerly IRS) Offset Principal/Interest Collections (127) − Date Reinsurance Claim Requested (117) − Date Repurchased (120) − PLUS Borrower’s State of Residence (087) − Student’s Academic Level (075) − Type of Deferment (091) • Remaining Identifier Fields − Code for Original School (027) − Date of Student’s Birth (022) − Indicator of Separate Loan (026) − PLUS Borrower’s Social Security Number (028) − Student’s First Name (023) − Student’s Social Security Number (021) − Type of Loan (024) • Remaining ‘New Identifier’ Fields − New Code for Original School (047) − New Date of Student’s Birth (042) − New Indicator of Separate Loan (046) − New PLUS Borrower’s Social Security Number (048) − New Student’s First Name (043) − New Student’s Social Security Number (041) − New Type of Loan (044) Must always be filled. Report in regular update. Error Contains zeroes. Error No. 0153 Error Message Date of Guaranty is required

Default Value / Use Reporting Edit Level DomainLevel Error DomainLevel Error RecordLevel Error RecordLevel Error RecordVerifies Must be reported.

Must be a valid date.

Invalid date.

0194

Invalid Date of Guaranty

For CL loans, date must be on or after the program start date (19860407). For PL loans, date must be on or after the program start date (19810101). For RF loans, date

Date of Guaranty is earlier than program start date. Date of Guaranty is earlier than program start date. Date of Guaranty is

0550

Date for CL loan must be = or greater than 19860407

0551

Date for PL loan must be = or greater than 19810101

0552

Date for RF loan must be = or greater than

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Date of Guaranty
Level Error RecordLevel Error RecordLevel Error RecordLevel Error RecordLevel Error RecordLevel Error RecordLevel Error must be on or after the program start date (19861017). For SF loans, date must be on or after the program start date (19651108). For SL loans, date must be on or after the program start date (19810101). For SU loans, date must be on or after the program start date (19921001). For all loan types, date must be on or before the Submittal (Extract) Date. For SL loans, date must be on or before 19960630. Each loan record on Database Extract file must have unique loan identifiers that are SSN, Type of Loan, Date of Guaranty, Indicator of Separate Loan, Code for Original School, and PLUS Borrower’s SSN. For UI Loan Status, date must be on or after the inception of the HEA (19651108). For loans transferred, date must be on or after the inception of the HEA (19651108). 9-22-2000 earlier than program start date. Date of Guaranty is earlier than program start date. Date of Guaranty is earlier than program start date. Date of Guaranty is earlier than program start date. Date of Guaranty is after the Submittal (Extract) Date. Date of Guaranty is after 19960630. Two or more loans have the same loan identifiers and appear to be duplicates. Note: All loans associated with this problem receive this error. 0553 19861017

Date for SF loan must be = or greater than 19651108

0554

Date for SL loan must be = or greater than 19810101

0555

Date for SU loan must be = or greater than 19921001

0556

Date must be = or less than Submittal Date

0557

Date for SL loans must be = or less than 19960630 Identifiers must be unique on each detail record

0671

RecordLevel Error RecordLevel Error

Date of Guaranty is earlier than inception of HEA. Date of Guaranty is earlier than inception of HEA.

0711

For UI Loan Status, Date must be = or greater than 19651108

0712

For transferred loans, Date must be = or greater than 19651108

Date Revised

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New Date of Guaranty
Loan Identifier Yes (New) History Kept No Description Comments Reasonability Yes • • Date Sequence Edit No Type Date Size 8 Position 94-101 Field Code 045

Date when an FFELP loan was originally guaranteed. When the guaranty date changes, leave the previously reported date in the ‘Date of Guaranty’ field, and report the new date here. Changes made to Loan Identifier fields are mapped as a block, so when the information contained in one of the is changed, the information belonging in all of them must be re-confirmed. To permit this, you must fill ALL the New Identifier fields (listed below) for this loan with the values that they should contain − whether those values are new ones or the ones that you have been reporting all along. Changes made Identifiers are processed before Past Period Change records are processed. Therefore, if you are submitting an Identifier and a PPC against the same loan record in the same reporting cycle, the PPC should refer to the New Identifiers, not the old. We recommend submitting PPC changes after the Identifier changes have been accepted by NSLDS.

Part of Event Type Companion Field(s)

Loan Identifier • Linked through edit − Code for Loan Status (063) − Date Guaranty Transferred (090) − Submittal (Extract) Date (004) (Header record) − Type of Loan (024) • Related fields that check value here − Code for Current Holder Lender (134) − Code for Current School (102) − Code for Enrollment Status (132) − Code for Original School (027) − Code for Originating FFELP Lender (089) − Date Claim Paid (106) − Date Deferment Starts (092) − Date Enrollment Period Begins (077) − Date Enrollment Period Ends (078) − Date Enrollment Status Effective (131) − Date Entered Repayment (Date of Maturity) (060) − Date Guaranty Transferred (090) − Date Loan Sold (141) − Date of Anticipated Completion (133) − Date of Cancellation (064) − Date of Disbursement (066) − Date of Guaranty Agency Bankruptcy Claim Refunds (145) − Date of Guaranty Agency Principal/Interest Collections (123) − Date of Loan Status (062) − Date of Outstanding Accrued Interest Balance (137) − Date of Outstanding Principal Balance (135) − Date of PCA/Supplemental PCA Flag (68) − Date of PLUS Borrower’s Birth (073) − Date of Refund from Lender on Claims (099)

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New Date of Guaranty
− Date of Refund to Lender (101) − Date of Servicer Responsibility (150) − Date of Supplemental Pre-Claims Assistance Payment (147) − Date of TOP (formerly IRS) Offset Principal/Interest Collections (127) − Date Reinsurance Claim Requested (117) − Date Repurchased (120) − New Date of Student’s Birth (042) − PLUS Borrower’s State of Residence (087) − Student’s Academic Level (075) − Type of Deferment (091) • Remaining Identifier Fields − Code for Original School (027) − Date of Student’s Birth (022) − Indicator of Separate Loan (026) − PLUS Borrower’s Social Security Number (028) − Student’s First Name (023) − Student’s Social Security Number (021) − Type of Loan (024) • Remaining ‘New Identifier’ Fields − New Code for Original School (047) − New Date of Student’s Birth (042) − New Indicator of Separate Loan (046) − New PLUS Borrower’s Social Security Number (048) − New Student’s First Name (043) − New Student’s Social Security Number (041) − New Type of Loan (044) Report zeroes when Loan Identifier information has not changed. Report actual value if change in date of guaranty occurs. Error Invalid date. Error No. 0222 Error Message Invalid Date of New Guaranty

Default Value / Use Reporting Edit Level DomainLevel Error DomainLevel Error RecordLevel Error Verifies Must be a valid date (if not zeroes). Value given when change made to another Loan Identifier field. For CL loans, the Date of Guaranty must be on or after the program start date (19860407). For PL loans, the Date of Guaranty must be on or after the program start date (19810101). For RF loans, the Date of Guaranty

New Date of Guaranty was not reported. Date of Guaranty is earlier than the program start date.

0406

New Date of Guaranty is required

0560

Date for CL loan must be = or greater than 19860407

RecordLevel Error

Date of Guaranty is earlier than the program start date.

0561

Date for PL loan must be = or greater than 19810101

RecordLevel

Date of Guaranty is earlier than the

0562

Date for RF loan must be = or greater than 19861017

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New Date of Guaranty
Error must be on or after the program start date (19861017). For SF loans, the Date of Guaranty must be on or after the program start date (19651108). For SL loans, the Date of Guaranty must be on or after the program start date (19810101). For SU loans, the Date of Guaranty must be on or after the program start date (19921001). For all loan types, the Date of Guaranty must be on or before the Submittal (Extract) Date. For SL loans, the Date of Guaranty must be on or before 19960630. For UI Loan Status, the Date of Guaranty must be on or after the inception of the HEA (19651108). For loans transferred, the Date of Guaranty must be on or after the inception of the HEA (19651108). Determine whether ‘old’ and New Loan Identifiers both match existing loans. 9-22-2000 program start date.

RecordLevel Error

Date of Guaranty is earlier than the program start date.

0563

Date for SF loan must be = or greater than 19651108

RecordLevel Error

Date of Guaranty is earlier than the program start date.

0564

Date for SL loan must be = or greater than 19810101

RecordLevel Error

Date of Guaranty is earlier than the program start date.

0565

Date for SU loan must be = or greater than 19921001

RecordLevel Error

Date of Guaranty is after the Submittal (Extract) Date.

0566

Date must be = or less than Submittal (Extract) Date

RecordLevel Error RecordLevel Error

Date of Guaranty is after 19960630.

0567

Date for SL loans must be = or less than 19960630

Date of Guaranty is earlier than the inception of the HEA. Date of Guaranty is earlier than the inception of the HEA. Both ‘old’ and New Loan Identifiers match existing loans.

0713

For UI Loan Status, Date must be = or greater than 19651108

RecordLevel Error

0714

For transferred loans, Date must be = or greater than 19651108

LoadLevel Error

0253

Loan already exists, cannot change key

Date Revised

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Date of Cancellation
Loan Identifier No History Kept Yes Description Comments Part of Event Type Companion Field(s) Reasonability Yes Date Sequence Edit Yes Type Date Size 8 Position 144-151 Field Code 064

Date when all or part of a loan was canceled. Report the actual Date of Cancellation. Cancellation • Linked through edit − Code for Loan Status (063) − Date of Guaranty (025) − New Date of Guaranty (045) (used if new identifiers supplied) − Submittal (Extract) Date (004) (Header record)

• Default Value / Use Reporting Edit Level DomainLevel Error RecordLevel Error Verifies Must be a valid date (if not zeroes). Must be reported if Code for Loan Status is ‘CA’ or there is a corresponding value in Amount of Cancellation. Date of Cancellation must be on or after the Date of Guaranty. Date of Cancellation must be on or before the later of (a) the Date of Guaranty plus two years or (b) the Submittal (Extract) Date. Date change falls in acceptable range in relation to historical data. 9-22-2000

Linked through event − Amount of Cancellation (065) Report ‘00000000’ if cancellation has not occurred. Report actual value if full or partial cancellation occurs. Error Invalid date. Error No. 0302 Error Message Invalid Date of Cancellation

Contains zeroes.

0152

Date of Cancellation is required

RecordLevel Error RecordLevel Error

Date of Cancellation is before the Date of Guaranty. Date of Cancellation is after the later of (a) the Date of Guaranty plus two years or (b) the Submittal (Extract) Date. Date Sequence Error.

0583

Date must be = or greater than Date of Guaranty Date must be <= Dt of Guar + 2yr or <= Submittal Dt

0717

LoadLevel Error

0525

Date must be > preceding date

Date Revised

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Date of Disbursement
Loan Identifier No History Kept Yes Description Comments Reasonability Yes • • Date Sequence Edit Yes Type Date Size 8 Position 158-165 Field Code 066

Date when latest loan disbursement was made. Report the actual Date of Disbursement. Apply rules below if actual date is not available − If Date of Guaranty falls before January 1, 1984, you may use the plug date ‘19000101’. − If Date of Guaranty occurred between January 1, 1984 and October 1994, you may report the Date of Disbursement as one day later than the Date of Guaranty (e.g., Use Sept. 5, 1994 for a loan guaranteed Sept. 4, 1994). − With loans guaranteed before July 1, 1995, you may report the scheduled disbursement date instead of the actual disbursement date. Do not replace a previously reported actual value with a plug or default value. If the Amount of Disbursement is zero, there may be a value in Date of Disbursement. (Used in cases of loan cancellation.) Linked through edit − Date Guaranty Transferred (090) − Date of Guaranty (025) − New Date of Guaranty (045) (used if new identifiers supplied) − New Type of Loan (044) (used if new identifiers supplied) − Submittal (Extract) Date (004) (Header record) − Type of Loan (024) Linked through event − Amount of Disbursement (067) Related fields that check value here − Amount of Disbursement (067) − Amount of Outstanding Principal Balance (136) − Date Claim Paid (106) − Date Deferment Starts (092) − Date Entered Repayment (Date of Maturity) (060) − Date of Guaranty Agency Principal/Interest Collections (123) − Date of Loan Status (062) − Date of PCA/Supplemental PCA Flag (068) − Date of Refund from Lender on Claims (099) − Date of Supplemental Pre-Claims Assistance Payment (147) − Date of TOP (formerly IRS) Offset Principal/Interest Collections (127) − Date Reinsurance Claim Requested (114) − Date Repurchased (120)

• • Part of Event Type Companion Field(s)

Disbursement •

• •

Default Value / Use Reporting

Report ‘00000000’ if disbursement has not occurred. Report actual value if disbursement occurs.

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Date of Disbursement
Edit Level DomainLevel Error RecordLevel Error Verifies Must be a valid date (if not zeroes). Must be reported if there is a corresponding value in Amount of Disbursement. A plug date is not reported on loan guaranteed on or after January 1, 1984. Date of Disbursement must be on or after the Date of Guaranty (excludes CL, RF, loans transferred or loans with Date of Guaranty before 19950701). Date of Disbursement must be on or before the Submittal (Extract) Date. For loans not transferred, Date of Disbursement must be on or before the Date of Guaranty plus 2 years. For CL and RF loans, the Date of Disbursement must be on or after the Date of Guaranty less 1 year. For loans transferred, the Date of Disbursement must be on or after Date of Guaranty less 1 year. Error Invalid date. Error No. 0192 Error Message Invalid Date of Disbursement

Contains zeroes.

0145

Date of Disbursement is required

RecordLevel Error RecordLevel Error

Plug date used.

0230

‘19000101’ invalid when Dt of GA >= ’19840101’

Date of Disbursement is before the Date of Guaranty.

0581

Date must be = or greater than Date of Guaranty

RecordLevel Error RecordLevel Error

Date of Disbursement is after the Submittal (Extract) Date. Date of Disbursement is after the Date of Guaranty plus 2 years. Date of Disbursement is before the Date of Guaranty less 1 year. Date of Disbursement is before the Date of Guaranty less 1 year.

0582

Date must be = or less than Submittal Date

0633

Date must be = or less than Date of Guaranty + 2 years

RecordLevel Error

0704

For CL & RF loans, Dt must be >= than Dt of Guaranty - 1 year

RecordLevel Error

0705

Date must be >= than Dt of Guaranty - 1 year

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Date of Disbursement
RecordLevel Error For loans with an early date of Guaranty (on or before 19950630), the Date of Disbursement must be on or after Date of Guaranty less 1 year. Date change falls in acceptable range with historical data. A plug date can’t supplant a previously reported actual date. 9-22-2000 Date of Disbursement is before the Date of Guaranty less 1 year. 0705 Date must be >= than Dt of Guaranty - 1 year

LoadLevel Error LoadLevel Error

Date Sequence Error. Plug date used.

0525

Date must be > preceding date

0527

Def value for this field cannot modify a real value

Date Revised

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Appendix A: Data Dictionary

Date of PCA / Supplemental PCA Flag
Loan Identifier No History Kept Yes Description Reasonability No Date Sequence Edit Yes Type Date Size 8 Position 172-179 Field Code 068

This field is no longer required as of October 1, 2000. All edits have been removed. Populate this field with zeroes. Until you make system changes, you may continue to populate this field as before, but any data submitted will be ignored by NSLDS. Date when PCA or Supplemental PCA was requested by lender. • • Report the actual Date of PCA/Supplemental PCA Flag. Zeroes do not cause delete if there are already values in NSLDS for this field. Linked through edit − Date of Disbursement (066) − Date of Guaranty (025) − New Date of Guaranty (045) (used if new identifiers supplied) − Pre-Claims Assistance (PCA)/Supplemental PCA Flag (069) − Submittal (Extract) Date (004) (Header record) Linked through event − Pre-Claims Assistance (PCA)/Supplemental PCA Flag (069) Populate this field with zeroes. Report ‘00000000’ if request has not occurred, or is not currently being made. Use Past Period Change process to delete a formerly-reported value for this field. Error Invalid date. Error No. 0208 Error Message Invalid Date of PCA / SPA Flag

Comments

Part of Event Type Companion Field(s)

PCA/SPA Request •

• Default Value / Use • • • Reporting Edit Level DomainLevel Error RecordLevel Error Verifies Must be a valid date (if not zeroes). Must be reported if there is a corresponding value in Pre-Claims Assistance (PCA)/ Supplemental PCA Flag field. Date of PCA/Supplemental PCA Flag must be on or after the earlier of (a) the Date of Disbursement (if not zero) or (b) the Date of Guaranty.

Report actual value if PCA/SPA Request occurs.

Contains zeroes.

0158

Date of PCA / SPA flag is required

RecordLevel Error

Date of PCA/ Supplemental PCA Flag is before the earlier of (a) the Date of Disbursement (if not zero) or (b) the Date of Guaranty.

0599

Date must be >= Date of Disbursement or >= Date of Guaranty

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Date of PCA / Supplemental PCA Flag
RecordLevel Error Date of PCA/Supplemental PCA Flag must be on or before the Submittal (Extract) Date. Date change falls in acceptable range in relation to historical data. 9-22-2000 Date of PCA/Supplemental PCA Flag is after the Submittal (Extract) Date. Date Sequence Error. 0667 Date must be = or less than Submittal Date

LoadLevel Error

0525

Date must be > preceding date

Date Revised

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Pre-Claims Assistance (PCA) / Supplemental PCA Flag
Loan Identifier No History Kept Yes Description Reasonability No Date Sequence Edit No Type Character Size 1 Position 180 Field Code 069

This field is no longer required as of October 1, 2000. All edits have been removed. Populate this field with a space. Until you make system changes, you may continue to populate this field as before, but any data submitted will be ignored by NSLDS. Flag indicating whether a PCA or Supplemental PCA has been requested. Report P (PCA) or S (Supplemental) if request is made. PCA/SPA Request • Linked through event − Date of PCA/Supplemental PCA Flag (068) • Related field that checks value here − Date of PCA/Supplemental PCA Flag (068) Populate this field with a space. Report a blank if PCA/SPA has not been requested or is not currently being requested. Report actual value if request occurs. Error Contains wrong value. Is blank. Error No. 0229 Error Message Invalid Pre-claims Assistance / SPA Flag

Comments Part of Event Type Companion Field(s)

Default Value / Use

Reporting Edit Level RecordLevel Error RecordLevel Error Verifies Must be ‘P’, ‘S’, or blank. Must be reported if there is a corresponding value in Date of PCA/ Supplemental PCA Flag. 9-22-2000

0251

Pre-Claim Assistance / SPA Flag is required

Date Revised

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Date of Refund to Lender
Loan Identifier No History Kept Yes Description Comments Reasonability No Date Sequence Edit Yes Type Date Size 8 Position 381-388 Field Code 101

Date when a lender receives a refund from the school. Report the actual Date of Refund to Lender, or, as a minimum, Guaranty Agencies must collect refund information as it stands at the end of each quarter (March 31, June 30, September 30, and December 31). This data must be forwarded to NSLDS before the end of the next quarter. Refund to Lender • Linked through edit − Date of Guaranty (025) − New Date of Guaranty (045) (used if new identifiers supplied) − Submittal (Extract) Date (004) (Header record) • Linked through event − Amount of Refund from School to Lender According to Lender (103) Report ‘00000000’ if refund has not occurred or if latest refund occurred before repurchase. Report actual value if refund occurs. Error Invalid date. Error No. 0210 Error Message Invalid Date of Refund to Lender

Part of Event Type Companion Field(s)

Default Value / Use Reporting Edit Level DomainLevel Error RecordLevel Error Verifies Must be a valid date (if not zeroes). Can’t be zeroes if there is a corresponding value in Amount of Refund From School to Lender According to Lender. Date of Refund to Lender must be on or after the Date of Guaranty. Date of Refund to Lender must be on or before the Submittal (Extract) Date. Date change falls in acceptable range in relation to historical data. 9-22-2000

Contains zeroes.

0161

Date of Refund to Lender is required

RecordLevel Error RecordLevel Error LoadLevel Error

Date of Refund to Lender is before the Date of Guaranty. Date of Refund to Lender is after the Submittal (Extract) Date. Date sequence error.

0585

Date must be = or greater than Date of Guaranty

0586

Date must be = or less than Submittal Date

0525

Date must be > preceding date

Date Revised

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Date of Supplemental Pre-Claims Assistance Payment
Loan Identifier No History Kept Yes Description Reasonability No Date Sequence Edit Yes Type Date Size 8 Position 589-596 Field Code 147

This field is no longer required as of October 1, 2000. All edits have been removed. Populate this field with zeroes. Until you make system changes, you may continue to populate this field as before, but any data submitted will be ignored by NSLDS. Date when the Guaranty Agency received the latest Supplemental Pre-Claims Assistance Payment from ED. Report the actual Date of Supplemental Pre-Claims Assistance Payment. SPA Payment • − Linked through edit Date of Disbursement (066) − Date of Guaranty (025) − Submittal (Extract) Date (004) (Header record)

Comments Part of Event Type Companion Field(s)

• Default Value / Use Reporting Edit Level DomainLevel Error RecordLevel Error Verifies Must be a valid date (if not zeroes). Can’t be zeroes if there is a corresponding value in Amount of Supplemental PreClaims Assistance Payment. Date of Supplemental Pre-Claims Assistance Payment must be on or after the Date of Disbursement. Date of Supplemental Pre-Claims Assistance Payment must be on or before the Submittal (Extract) Date.

Linked through event − Amount of Supplemental Pre-Claims Assistance Payment (148) Populate this field with zeroes. Report ‘00000000’ if SPA Payment has not occurred. Report actual value if SPA Payment occurs. Error Invalid date. Error No. 0212 Error Message Invalid Date of SPA Payment

Contains zeroes.

0162

Date of SPA Payment is required

RecordLevel Error

Date of Supplemental PreClaims Assistance Payment is before the Date of Disbursement. Date of Supplemental PreClaims Assistance Payment is after the Submittal (Extract) Date.

0601

Date must be = or greater than Date of Disbursement

RecordLevel Error

0602

Date must be = or less than Submittal Date

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Date of Supplemental Pre-Claims Assistance Payment
RecordLevel Error Date of Supplemental Pre-Claims Assistance Payment must be on or after the Date of Guaranty. Date change falls in acceptable range in relation to historical data. 9-22-2000 Date of Supplemental PreClaims Assistance Payment is before the Date of Guaranty. Date sequence error. 0640 Date must be = or greater than Date of Guaranty

LoadLevel Error

0525

Date must be > preceding date

Date Revised

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Appendix A: Data Dictionary

Amount of Supplemental Pre-Claims Assistance Payment
Loan Identifier No History Kept Yes Description Reasonability No Date Sequence Edit No Type Numeric Size 6 Position 597-602 Field Code 148

This field is no longer required as of October 1, 2000. All edits have been removed. Populate this field with zeroes. Until you make system changes, you may continue to populate this field as before, but any data submitted will be ignored by NSLDS. The cumulative amount of Supplemental Pre-Claims Assistance payments made to the Guaranty Agency by ED. • • Report whole dollars, no cents (e.g., report $2,500.25 as ‘002500’). If required data is carried by the Data Provider at the account level, the amount must be pro-rated across the loans involved. If a rounding problem is created by pro-rating the amount, adjustments may be made to one loan so that the pro-rated amount at each loan level equals the total amount at account level. Linked through edit − Amount of Guaranty (061) Linked through event − Date of Supplemental Pre-Claims Assistance Payment (147)

Comments

Part of Event Type Companion Field(s)

SPA Payment • •

Default Value / Use Reporting Edit Level DomainLevel Error RecordLevel Error Verifies Must be numeric.

Populate this field with zeroes. Report ‘000000’ if SPA Payment has not occurred. Report actual value if SPA Payment occurs. Error Isn’t numeric. Error No. 0335 Error Message Invalid Amount of SPA Payment

Can’t be zeroes if there is a corresponding value in Date of Supplemental Pre-Claims Assistance Payment. Amount of Supplemental PreClaims Assistance Payment must be less than or equal to nine times the Amount of Guaranty. 9-22-2000

Contains zeroes.

0122

Amount of SPA Payment is required

RecordLevel Error

Amount of Supplemental PreClaims Assistance Payment is greater than nine times the Amount of Guaranty.

0656

Amount must be = or less than nine times Amount of Guaranty

Date Revised

October 2, 2000 A-196

Version 2