Custom Layouts

2002-2003 Custom Record Layouts
Schools, Servicers and Software developers that program their own Pell Processing system will use the Custom Record Layouts (or Legacy Record Layouts). Phase In Participants will notice minimal changes in the legacy record layouts. Details of the changes are also listed in the 2002-2003 Implementation Section. SAIG Transmission • SAIG Transmission Header Record Description • SAIG Transmission Batch Header Record Description • SAIG Transmission Batch Trailer Record • SAIG Transmission Trailer Record Creating an Origination Record and Receiving Acknowledgement • Grant Batch Header Record Description • Grant Batch Trailer Record Description • Origination Record Description • Origination Acknowledgement Record Description Batch Reject Reasons • Origination and Disbursement Record Batch Reject Reasons • Disbursement Record Batch Reject Reasons • Data Request Record Batch Reject Reasons

January 2002 (2002-2003)

Federal Pell Grant Program Technical Reference DRAFT

Custom Layouts 1-1

Creating a Disbursement Record and Receiving Acknowledgement • Disbursement Record Description • Disbursement Acknowledgement Record Description Receiving and Processing ESOAs • ESOA Record Description (Summary) • ESOA Record Description (Detail) Printing the ESOA • 2002-2003 ESOA Print Format • ESOA Printing Guidelines • Institution Data Records and Acknowledgements • Institution Data Record Description • Institution Data Acknowledgement Record Description Electronic Data Requests • Data Requests: Multiple Reporting, Reconciliation, SOA, YTD Record Description • Data Request Acknowledgements Record Description • Multiple Reporting Record Description • Reconciliation File Record Description • Year-to-Date Record (Origination) Description • Year-to-Date Record (Disbursement) Description • Year-to-Date Record (Summary) Description Importing Data to Populate Databases • External Origination Add/Change Record Description • External Disbursement Add/Change Record Description

January 2002 (2002-2003)

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Custom Layouts 1-2

SAIG Transmission Records
What’s included:
• • • •

SAIG Transmission Header Record Description SAIG Transmission Batch Header Record Description SAIG Transmission Batch Trailer Record SAIG Transmission Trailer Record

Note: The Title IV Wide Area Network (TIVWAN) has been renamed to the Student Aid Internet Gateway (SAIG).

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SAIG Transmission Header Record
Field Positions First Last 1 5 Length Type Field Name (# of Bytes) 5 A/N SAIG Transmission Header ID 48 2 XX A A/N A Unused Description Valid Values Constant: “O*N01” Constant spaces Constant: “73” Constant spaces Processing Notes/Edits

Literal value for Header ID

6 54

53 55

>80

Reserved for future use Header Indicator SAIG Transmission Header Indicator Unused Length extended to make the transmission records match the Message Class record length. Total Record Length

Type = A (Alphanumeric) = N (Numeric) = D (Date)

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SAIG Transmission Batch Header Record
Field Length Type Field Description Positions (# of Name First Last Bytes) 1 5 5 A/N SAIG Batch SAIG Batch Header ID Header Identificatio n Number 6 12 7 A/N Header SAIG Destination Mailbox ID Destination Number Valid Values Processing Notes/Edits

Constant: “O*N05”

‘TGXXXXX’ where ‘XXXXX’ is a fivedigit number assigned to Destination Constant spaces

13 20

19 24

7 5

A A/N

Unused

Reserved for future use

Header Text used to identify that the Constant: “,CLS = ” Class Label next field is a Message Class Header Message Class Valid Message Class Format = XXXXYY[IN/OP] where: XXXX = Literal for rec type YY = last year in cycle = ‘03’ for 20022003 IN = for records IN to Pell OP = for records OUT of Pell Constant: “,XXX”

25

32

8

A/N

33 37

36 41

4 5

A/N A/N

Header XXX Label Header Text used to identify the next Constant: “,BAT = ” Batch label field is a Batch ID Header Batch ID

42

58

17

A/N

17-digit character batch ID. If Batch ID: not used, set to all zeros. “0000000000000000 0”

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SAIG Transmission Batch Header Record (Continued)
Field Positions First Last 59 64 Length Type Field Name (# of Bytes) 6 A/N Header NCNT Label Description Valid Values Processing Notes/Edits

65

70

6 XX

N A

Header NCNT Unused

Text used to identify the next Constant: field is the number of “,NCT = ” records included in this batch. Number of records included “000000” in this batch Length extended to make the Constant spaces transmission records match the Message Class record length.

>80

Total Record Length

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SAIG Transmission Batch Trailer Record
Field Length Type Field Name Description Positions (# of First Last Bytes) 1 5 5 A/N SAIG Batch Record Identifier Trailer Identification Number 6 12 7 A/N Trailer SAIG Destination Destination Mailbox ID Number Valid Values Processing Notes/Edits

Constant: “O*N95”

‘TGXXXXX’ where ‘XXXXX’ is a fivedigit number assigned to Destination Constant spaces Constant: “,CLS = ”

13 20

19 24

7 5

25

32

8

Reserved for future use A/N Trailer Class Text used to Label identify that the next field is a Message Class A/N Trailer MessageValid Message Class Class

A

Unused

33

36

4

A/N Trailer XXX Label

Format = XXXXYY[IN/OP] where: XXXX = Literal for rec type YY = last year in cycle = ‘03’ for 2002-2003 IN = for records IN to Pell OP = for records OUT of Pell Constant: “,XXX”

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SAIG Transmission Batch Trailer Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 37 41 5 A/N Trailer Batch Text Used to Constant: “,BAT = ” Label identify the next field is a Batch ID 42 58 17 A/N Trailer Batch ID 17-digit character Batch ID = batch ID. If not “0000000000000000 used set to all 000” zeros A/N Trailer NCNT Text used to identify Constant: “,NCT = ” the next field is the Label
number of records included in this batch.

Processing Notes/Edits

59

64

6

65

70

6

N

XX

A

>80

Trailer NCNT Number of records “000000" included in this batch Unused Length extended Constant spaces to make the transmission records match the Message Class record length. Total Record Length

January 2002 (2002-2003)

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SAIG Transmission Trailer Record
Field Length Type Field Name Description Positions (# of First Last Bytes) 1 5 5 A/N SAIG Literal value for Transmission Trailer ID Trailer ID 6 54 53 55 48 2 A Unused Valid Values Processing Notes/Edits

Constant: “O*N99”

A/N Header Indicator A Unused

XX

Reserved for Constant spaces future use WAN Constant: “73” Transmission Trailer Indicator Length extended Constant spaces to make the transmission records match the Message Class record length.

80

Total Record Length

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Creating an Origination Record and Receiving Acknowledgement
What's included:
• • • •

Grant Batch Header Record Description Grant Batch Trailer Record Description Origination Record Description Origination Acknowledgement Record

January 2002 (2002-2003)

Federal Pell Grant Program Technical Reference DRAFT

Custom Layouts 1-10

Grant Batch Header Record
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 1 10 10 A Header Identify Header This field is required. Constant: ‘GRANT Identifier record in file. HDR’ Left Justified This field is required. 11 14 4 N Data Record Length of data Length records included in Must be numeric: 0001 to 9999 this batch 15 40 26 A Batch ID Number generated This field is required. Valid Batch Type codes: #A = Statement of Account by the institution Format = XXCCYY999999C #C = Reconciliation to uniquely identify a specific CYYMMDDHHMM #D = Disbursements #G = System Generated batch of records. SS Where: #I = Institution Data from XX = batch type the web code (alpha) #M = Multiple Reporting CCYY = last year in #O = Originations cycle: ‘2003' #P = Origination 999999 = Reporting acknowledgement from the PELL ID web CCYYMMDD = #R = Data Request date batch created #T = ASCII Text HHMMSS = time #W = Disbursement batch created. Acknowledgements from the web #Y = Year-to-Date

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Grant Batch Header Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 41 48 8 A/N OPE ID The OPE ID number assigned to the reporting institution 49 58 10 A/N Software For non-Express Provider software provide an identifier to indicate the software provider and version number if applicable. 59 62 4 A Unused Reserved for future expansion 63 63 1 A ED Use ED Use Only – do not use 64 68 5 A/N ED Use ED Use Only – do not use 69 76 8 N Process Date Date the corresponding batch was processed Valid Values Processing Notes/Edits

Valid OPE ID number or blank.

This field is required. Software provider defined or blank

Constant spaces Constant Spaces Constant spaces Format = CCYYMMDD Media Type = Y for Year-toDate ED Express PC software version number Completed as a result of processing the batch

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Grant Batch Header Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 77 100 24 N Batch Reject List of up to eight Reject Reasons Reasons 3-digit batch reject format = 000 to 999 Position 77 to 79 = reason codes 1st reject reason which occurred code during initial Position 80 to 82 = editing of the batch. Only reject 2nd reject reason reason codes hit code will display in this Position 83 to 85 = field. Otherwise, 3rd reject reason this space will be code Position 86 to 88 = zero filled. 4th reject reason code Position 89 to 91 = 5th reject reason code Position 92 to 94 = 6th reject reason code Position 95 to 97 = 7th reject reason code Position 98 to 100 = 8th reject reason code XX A Unused Length extended Constant spaces to make the header record the same length as the detail records which follow. Total Record ≥100 Length Processing Notes/Edits

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Grant Batch Trailer Record
Field Length Type Field Name Description Positions (# of First Last Bytes) 1 10 10 A Trailer Identify Trailer Identifier record in file. 11 14 4 N Data Record Length Batch ID Valid Values Processing Notes/Edits

This field is required.

Constant: ‘GRANT TLR ’

15

40

26

A

41

46

6

N

Reported Number of Records

This field is required. Length of data records included in Must be numeric: 0001 to 9999 this batch Number generated This field is required. by the institution Format = XXCCYY999999C to uniquely identify a specific CYYMMDDHHMM batch of records. SS Where: XX = batch type code (alpha) CCYY = last year in cycle = ‘2003' 999999 = Reporting PELL ID CCYYMMDD = date batch created HHMMSS = time batch created Number of data This field is required. records included in Must be numeric: 000000 to 999999 the batch.

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Grant Batch Trailer Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 47 57 11 N Reported Total Total Origination of Batch Award Amount or Disbursement amount reported on Origination or Disbursement batches. For all other types of batches this amount will be constant 0. 58 58 1 A Reported Total Positive or Sign Indicator negative sign for total amount reported. 59 64 6 N Valid Values Processing Notes/Edits

This field is required.

Dollars and cents. Use leading zeros; do not include the $ sign or decimal point. For ESOA is constant 0. 00000000000 to 99999999999
This field is required.

65

75

11

N

76

76

1

A

P = Positive N = Negative For ESOA is constant P. Accepted and ED USE ONLY - 000000 to 999999 Corrected Number of data Number of records accepted Records and corrected by the Pell Processor. Accepted and ED USE ONLY - Dollars and cents. Use leading zeros, Corrected Total Total Award or do not include the $ of Batch Disbursement amount accepted sign or decimal and corrected on point. 00000000000 to 99999999999 batch. Accepted and ED USE ONLY - P = Positive Corrected Total Positive or N = Negative Sign Indicator negative sign for total amount accepted.

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Grant Batch Trailer Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 77 82 6 N Number of ED USE ONLY- 000000 to 999999 Duplicate Number of data Records records that duplicate a previously accepted Origination or Disbursement record. For all other types of batches this field is all zeroes. 83 100 18 A Unused Reserved for Constant spaces future expansion XX A Unused Length extended Constant spaces to make the trailer record the same length as the detail records. >100 Total Record Length Processing Notes/Edits

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Origination Record
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) This field is required. 1 23 23 A/N Origination ID Unique number used to identify an Format = 999999999XX20039 origination. 9999900 Where: SSN = 001010001 to 999999999 Name Code = XX
Year Indicator = 2003

Valid Attended PELL ID = 999999 Orig Sequence Number = 00 24 32 9
This field is required. Student's SSN 001010001 to from original 999999999 FAFSA. This field is required. A Original Name Student's name Code code from original Uppercase A to Z; . (period); FAFSA. ' (apostrophe); - (dash); Blank = no last name This field is required. N Attended PELL-ID of Campus PELL- attended campus. Valid PELL-ID ID Change creates new origination record. Institution must change award amounts for student at original attended campus as necessary. A/N Unused Reserved for Constant spaces expansion.

N

Original SSN

33

34

2

35

40

6

41

45

5

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Origination Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) Institution defined 46 58 13 A/N Origination This field can Cross-Reference contain any crossreference information useful to the institution to identify student records internally. 59 59 1 A Action Code Code to indicate Will always be action to be BLANK taken. 60 60 1 A Unused Reserved for Constant spaces expansion 61 67 7 N Award Amount Must equal the This field is required. Cannot exceed Total Dollars and cents. Payment Ceiling - See Pell for Entire award amount School Year calculated by the Use leading zeros; Grant Calculations institution to be do not include the $ Appendix. You must report increases to the Award disbursed to this sign or decimal point. amount for the entire school student for Range = 0000000 to year. If any of the attendance for AWARD AMOUNT origination data used in the this entire Pell award calculation changes, Grant award year. MAXIMUM the Award amount must be re-edited to ensure it does not exceed Total Payment Ceiling. 68 75 8 N Estimated Disbursement Date #1 Date 1st disbursement to student is estimated to be made.
This field is required.

CCYYMMDD = Range = N days prior to DISBURSEMENT START DATE (20020701) to DISBURSEMENT END DATE (20080930).

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Origination Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 76 83 8 N Estimated Date 2nd Disbursement disbursement to Date #2 student is estimated to be made. 84 91 8 N Estimated Date 3rd Disbursement disbursement to Date #3 student is estimated to be made. 92 99 8 N Estimated Date 4th Disbursement disbursement to Date #4 student is estimated to be made. 100 107 8 N Estimated Date 5th Disbursement disbursement to Date #5 student is estimated to be made. 108 115 8 N Estimated Date 6th Disbursement disbursement to Date #6 student is estimated to be made. 116 123 8 N Estimated Date 7th Disbursement disbursement to Date #7 student is estimated to be made. Valid Values Processing Notes/Edits

CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK

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Origination Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 124 131 8 N Estimated Date 8th Disbursement disbursement to Date #8 student is estimated to be made. 132 139 8 N Estimated Date 9th Disbursement disbursement to Date #9 student is estimated to be made. 140 147 8 N Estimated Date 10th Disbursement disbursement to Date #10 student is estimated to be made. 148 155 8 N Estimated Date 11th Disbursement disbursement to Date #11 student is estimated to be made. 156 163 8 N Estimated Date 12th Disbursement disbursement to Date #12 student is estimated to be made. 164 171 8 N Estimated Date 13th Disbursement disbursement to Date #13 student is estimated to be made. 172 179 8 N Estimated Date 14th Disbursement disbursement to Date #14 student is estimated to be made. Valid Values Processing Notes/Edits

CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK

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Origination Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 180 187 8 N Estimated Date 15th CCYYMMDD = Disbursement disbursement to Range = [see field Date #15 student is position 68 in this estimated to be record] or BLANK made. 188 195 8 D Enrollment First date that the This field is required. CCYYMMDD = Date student was Range = 20020101 enrolled in an eligible program to 20030630 for the designated award year. If the student enrolled in a crossover payment period before the first day of the Pell award year (July 1), but which will be paid from 2002-2003 funds, report the actual start date of the student's classes for that payment period. Value Tuition Range 196 196 1 A/N Low Tuition Flag to identify & Fees Code tuition ranges 1=0 when the annual 2 = TBD tuition is less than 3 = TBD or equal to or BLANK = low minimum defined tuition does not by low tuition and apply fees table. 197 197 1 A Verification Status of V = Verified W = Without Status Code verification of applicant data by Documentation Or Blank the school.

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Origination Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 198 198 1 A Incarcerated Code to indicate BLANK = Not incarcerated Federal Pell the student’s Recipient Code incarcerated status Y = Yes, the student is incarcerated in a for students local institution, but incarcerated in is otherwise eligible. local penal institutions, but N = No, if student previously reported are otherwise eligible to receive as incarcerated, but is not or is no longer. Federal Pell Incarcerated Grants. This field is required. 199 200 2 N Transaction CPS – assigned Must be numeric = Number Transaction 01 to 99 number from eligible ISIR or SAR used to calculate award This field is required. 201 205 5 N Expected Must equal the Family student's Expected Range = 00000 to EFC MAXIMUM Contribution Family (EFC) Contribution from the ISIR or SAR.

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Origination Record (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 206 206 1 A Secondary Expected Family Contribution Code Description Valid Values Processing Notes/Edits

Code indicating which EFC value is used to determine award amount

O = Federal Pell Grant award previously based on the secondary EFC and reported to the Federal Pell Grant program; student’s award now based on the original EFC. S = Federal Pell Grant award based on the secondary EFC, as a calculated by the CPS. Or BLANK if Secondary EFC not used

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Origination Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 207 207 1 N Academic Calendar which Calendar applies to this student's educational program. Must be valid or system accepted to process record. Valid Values Processing Notes/Edits

This field is required. 1= Institution uses nonstandard academic terms, and measures academic progress by credit hours 2=Institution uses standard quarters and measures academic progress by credit hours 3=Institution uses standard semesters and measures academic progress by credit hours 4=Insititution uses standard trimesters and measures academic progress by credit hours 5=Insitution measures academic progress by clock hours 6=Institution does not use terms, but does measure academic progress by credit hours

The Academic calendar dictates which Payment Methodology can be accepted, and the data elements required to calculate the student’s award. Refer to Pell Grant Calculations Appendix for acceptable combinations. If Academic calendar invalid or BLANK, then correct to (in the order shown): --Academic calendar already accepted for this student, if any; --Academic calendar on file for Attended Campus, if any; --Academic calendar on file for Reporting Campus, if any; --Clock hour (5) if Payment Methodology=4; --Semester (3)

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Origination Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 208 208 1 N Payment Formula used to Methodology calculate the student's Federal Pell Grant Award. Valid Values Processing Notes/Edits

This field is required. The Payment Methodology Range: 1-5. See Pell that can be accepted is Grant Calculations dictated by the Academic Appendix for regulations calendar. Refer to the Pell covering which Grant Calculations Academic calendars may Appendix for the data use each specific formula elements required for each Payment Methodology. If Payment Methodology invalid or BLANK, then correct to: --1 Academic calendars 2,3,4; --3 Academic calendar 1; --4 Academic calendars 5, 6

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Origination Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 209 215 7 N Cost of Must equal COA Attendance calculated by the institution following the Federal Pell Grant Payment regulations. 216 216 1 A Enrollment Status Valid Values Processing Notes/Edits

This field is required.

Dollars and cents. Use leading zeros; do not include the $ sign or decimal point. Range = 0000000 to 9999999 Leave BLANK only Used in award amount This student’s validation. See Pell Grant if Payment expected enrollment status Methodology is 4. Calculations Appendix. for the entire award year. The Range for Payment Enrollment Status Methodologies 1, 2, 5 “Other” is used 3, and 5: when the student’s 1=Full-time 2=3/4-time enrollment is “mixed” or student 3=1/2-time attends more than 4=Less than ½-time number of terms in 5=Enrollment status changed from one a full academic payment period to year. Valid another, OR student Values depend upon Academic attends more than the number of terms Calendar and in a full academic Payment year. Methodology fields.

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Origination Record (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 217 218 2 A Weeks of Instructional Time used to Calculate Payment Description Valid Values Processing Notes/Edits School determines this value based on the time required for the majority of its full-time students to complete the program of study, not student by student. See Pell Grant Calculations Appendix.

Total number of weeks of BLANK=Payment Methodology 1 instructional time provided by this student’s program of study during a Range for Payment Methodology 2 is full academic year. 00-29 PM2=Total number of weeks of instructional time in academic year for Range for Payment student’s program of Methodologies 3, 4, study (fall through spring and 5 is 00-78 terms). PM5 (academic calendars 1, 2, 3, or 4) or PM3=Total number of weeks of instructional time in all terms in academic year for student’s program of study PM5 (academic calendar 6) and PM4 =The lesser of either (a) total number of weeks of instructional time for a full-time student to complete hours in student’s program of study, or (b) total number of weeks of instructional time for a full-time student to complete hours in academic year for student's program of study.

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Origination Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 219 220 2 A Weeks of Inst. Total number of Time in weeks of Program's instructional time Definition of in the school’s Academic Year definition of a full academic year for this student’s program of study. Valid Values Processing Notes/Edits

Leave BLANK for Used in award amount Payment validation. Methodology 1. Required for Payment Methodologies 2, 3, 4, or 5. Range for Payment Methodologies 2, 3, 4, or 5:
30-78

221

224

4

A

Credit/Clock Hrs in Award Year

Total number of BLANK for Used in award amount credit/clock hours Academic calendars validation. See Pell Grant 1, 2, 3, and 4. in all payment Calculations Appendix. periods institution Ranges: expects this student to attend 0000-3120 if Academic calendar = 5 and be paid for during this Federal 0000-0100 if Pell Grant Award Academic calendar = 6 year.

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Origination Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 225 228 4 A Credit/Clock Total number of Hours in This credit or clock hours in the Student’s institution’s Program of definition of a full Study’s Academic Year academic year for this student’s Program of Study. 229 231 3 A/N Institution Internal Sequence Number A/N Student Current
SSN

Valid Values

Processing Notes/Edits

BLANK for Used in award amount Academic calendars validation. See Pell Grant 1, 2, 3, or 4. Calculations Appendix. Ranges: 0900-3120 if
Academic calendar = 5

0024-0100 if
Academic calendar = 6

232

240

9

This is an internal Institutional defined sequence number the institution can define. Valid social security Social Security Number, as altered number by the student through the CPS for the Transaction number reported. This field equals the original SSN if the student has not changed SSN in the CPS. Blank indicates this record could not be matched on Student ID and/or EFC during Federal Pell Grant processing for this transaction.

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Origination Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 241 248 8 D Student’s Date The date of birth Format: of Birth of the student for CCYYMMDD this CPS transaction. 249 264 16 A/N Student’s Last The last name of A – Z, 0 – 9, period, Name the student for this apostrophe, hyphen CPS transaction. or blank 265 276 12 A/N Student’s First The first name of A – Z, 0 – 9 or blank Name the student for this CPS transaction. 277 277 1 A Student’s The middle initial A – Z or blank Middle Initial of the student for this CPS transaction. 278 300 23 A Unused Reserved for Constant spaces expansion 300 Total Record Length Processing Notes/Edits

NOTE: A change to an origination record is supplied in this same format. Changes apply to the entire award period

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Origination Acknowledgement Record
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 1 23 23 A/N Origination ID Unique number Format = used to identify an 999999999XX20039 origination. 9999900 Where: SSN = 001010001 to 999999999 Name Code = XX Year Indicator = 2003 Valid Attended PELL- ID = 999999 Orig Sequence Number = 00 24 32 9 N Original SSN Student's SSN 001010001 to from original 999999999 FAFSA. 33 34 2 A Original Name Student's name Uppercase A to Z Code code from original . (period) FAFSA. ' (apostrophe) - (dash) Blank = no last name Valid PELL-ID 35 40 6 N Attended PELL-ID of Campus PELL- campus attended. ID Change creates new origination record. Institution must change payment amounts for student at original attended campus as necessary. 41 45 5 A/N Unused Reserved for Constant spaces expansion. Processing Notes/Edits

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) Institution defined 46 58 13 A/N Origination This field can Crosscontain any crossReference reference information useful to the institution to identify student records internally. 59 59 1 A Action Code Code to indicate Valid Codes = action to be taken A = Accepted - all fields accepted C = Corrected - one or more fields corrected D = Duplicate of an accepted record E = Rejected record was rejected 60 60 1 A Unused Reserved for Constant spaces expansion Processing Notes/Edits

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 61 67 7 N Accepted Must equal the Award Amount award amount for Entire calculated by the School Year institution to be disbursed to this student for attendance for this entire Pell Grant award year. 68 75 8 N Accepted Date 1st Estimated disbursement to Disbursement student is Date #1 estimated to be made. Valid Values Processing Notes/Edits

76

83

8

N

84

91

8

N

92

99

8

N

Date 2nd disbursement to student is estimated to be made. Accepted Date 3rd Estimated disbursement to Disbursement student is Date #3 estimated to be made. Accepted Date 4th Estimated disbursement to Disbursement student is Date #4 estimated to be made. Accepted Estimated Disbursement Date #2

Dollars and cents. Use leading zeros; do not include the $ sign or decimal point. Range = 0000000 to AWARD AMOUNT MAXIMUM Format = CCYYMMDD Range = N days prior to DISBURSEMENT START DATE (20020701) to DISBURSEMENT END DATE (20080930) CCYYMMDD = Range = [see field position 68 in this record]or BLANK CCYYMMDD = Range = [see field position 68 in this record]or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK

January 2002 (2002-2003)

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 100 107 8 N Accepted Estimated Disbursement Date #5 108 115 8 N Accepted Estimated Disbursement Date #6 Accepted Estimated Disbursement Date #7 Accepted Estimated Disbursement Date #8 Accepted Estimated Disbursement Date #9 Accepted Estimated Disbursement Date #10 Accepted Estimated Disbursement Date #11 Description Date 5th disbursement to student is estimated to be made. Date 6th disbursement to student is estimated to be made. Date 7th disbursement to student is estimated to be made. Date 8th disbursement to student is estimated to be made. Date 9th disbursement to student is estimated to be made. Date 10th disbursement to student is estimated to be made. Date 11th disbursement to student is estimated to be made. Valid Values Processing Notes/Edits

CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK

116

123

8

N

124

131

8

N

132

139

8

N

140

147

8

N

148

155

8

N

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 156 163 8 N Accepted Date 12th Estimated disbursement to Disbursement student is Date #12 estimated to be made. 164 171 8 N Accepted Date 13th Estimated disbursement to Disbursement student is Date #13 estimated to be made. 172 179 8 N Accepted Date 14th Estimated disbursement to Disbursement student is Date #14 estimated to be made. 180 187 8 N Accepted Date 15th Estimated disbursement to Disbursement student is Date #15 estimated to be made. Valid Values Processing Notes/Edits

CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK CCYYMMDD = Range = [see field position 68 in this record] or BLANK

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 188 195 8 D Accepted First date that the CCYYMMDD = Range = 20020101 Enrollment student was to 20030630 Date enrolled in an eligible program for the designated school year. If the student enrolled in a crossover payment period before the first day of the Pell award year (July 1), but which will be paid from 2002-2003 funds, report the actual start date of the student's classes for that payment period. Value Tuition Range 196 196 1 A Accepted Low Flag to identify Tuition & Fees tuition ranges 1=0 Flag when the annual 2: TBD tuition is less than 3: TBD or BLANK = low or equal to minimum defined tuition does not by low tuition and apply fees table. V: Verified 197 197 1 A Accepted Status of W: Without Verification verification of Status Flag applicant data by Documentation Or Blank the school.

January 2002 (2002-2003)

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 198 198 1 A Accepted Incarcerated Federal Pell Recipient Code Description Valid Values Processing Notes/Edits

199

200

2

N

Accepted Transaction Number

201

205

5

N

Accepted Expected Family Contribution (EFC)

Code to indicate BLANK = Not incarcerated the student’s incarcerated status Y = Yes, the student is for students incarcerated in a incarcerated in local institution, but local penal institutions, but is otherwise eligible. are otherwise eligible to receive N = No, if student previously reported Federal Pell as incarcerated, but Grants. is not or is no longer incarcerated Must be numeric: CPS- assigned 01 to 99 Transaction number from eligible SAR used to calculate award Range = 00000 to Must equal the student's Expected EFC MAXIMUM Family Contribution from the ISIR or SAR. May be the primary or secondary EFC value.

January 2002 (2002-2003)

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 206 206 1 A Accepted Secondary Expected Family Contribution Code Description Valid Values Processing Notes/Edits

Code indicating which EFC value is used to determine award amount

O = Federal Pell Grant award previously based on the secondary EFC and reported to the Federal Pell Grant program; student’s award now based on the original EFC. S = Federal Pell Grant award based on the secondary EFC, as calculated by the CPS. OR BLANK if Secondary EFC not used.

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 207 207 1 N Accepted Calendar which Academic applies to this Calendar student's educational program. Valid Values Processing Notes/Edits

This field is required. 1= Institution uses nonstandard academic terms, and measures academic progress by credit hours 2=Institution uses standard quarters and measures academic progress by credit hours 3=Institution uses standard semesters and measures academic progress by credit hours 4=Institution uses standard trimesters and measures academic progress by credit hours 5=Institution measures academic progress by clock hours 6=Institution does not use terms, but does measure academic progress by credit hours This field is required. Range: 1-5. See Pell Grant Calculations Appendix for regulations covering which Academic calendars may use each specific formula.

208

208

1

N

Accepted Payment Methodology

Formula used to calculate the student's Federal Pell Grant.

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 209 215 7 N Accepted Cost Must equal COA Dollars and Cents. of Attendance calculated by the Use Leading Zeros; do not include the $ sign or institution decimal point following the Federal Pell Grant Range: 0000000-9999999 Payment regulations. The student’s 216 216 1 A Accepted BLANK=Payment enrollment status at Methodology 4. Enrollment the time the student’s Status records is created or Range for all other Payment updated. Changes to Methodologies is 1-5. this field apply to the entire award year. 1=Full-time 2=3/4-time 3=1/2-time 4=Less than ½-time 5=Enrollment status changed from one payment period to another, OR student attends more than the number of terms in a full academic year. Processing Notes/Edits

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Origination Acknowledgement Record (Continued
Field Length Positions (# of First Last Bytes) 217 218 2 Type Field Name Description Valid Values Processing Notes/Edits

A

Accepted Weeks of Instructional Time Used to Calculate Payment

Total number of weeks of BLANK=Payment instructional time provided Methodology 1. by this student’s program of study during a full academic Range for Payment Methodology 2 is year. PM2=Total number of weeks 00-29. of instructional time in academic year for student’s Range for Payment Methodologies 3, program of study (fall 4, and 5 is 00-78. through spring terms). PM5 (academic calendars 1, 2, 3, or 4) or PM3=Total number of weeks of instructional time in all terms in academic year for student’s program of study PM5 (academic calendar 6) and PM4 =The lesser of either (a) total number of weeks of instructional time for a full-time student to complete hours in student’s program of study, or (b) total number of weeks of instructional time for a fulltime student to complete hours in academic year for student's program of study.

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) Total number of 219 220 2 A Accepted Weeks of Inst. weeks of instructional time Time in in the school’s Program's Definition of definition of a full Academic Year academic year for this student’s program of study. 221 224 4 A Accepted Total number of Cr/Clock Hours credit/clock hours in Award Year in all payment periods the institution expects this student to attend, and to be paid from this Federal Pell Grant Award year. 225 228 4 Valid Values Processing Notes/Edits

BLANK=Payment Methodology 1. Range for Payment Methodologies 2, 3, 4, or 5 is 30-78.

BLANK for Academic calendars 1, 2, 3 and 4.

229

231

3

232

250

19

Ranges: 0000-3120 if Academic calendar = 5 0000-0100 if Academic calendar = 6 Number of credit BLANK for A Accepted Cr/Clock Hours or clock hours in Academic calendars 1, 2, 3 and 4. this school’s in This definition or a full Student’s academic year for Ranges: Program of 0900-3120 if this student’s Study’s Academic Year program of study. Academic calendar = 5 0024-0100 if Academic calendar = 6 A/N Institution This is an internal Institutional defined Internal sequence number Sequence the institution can Number define. A Unused Reserved for Constant spaces expansion

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 251 255 5 N Scheduled Scheduled amount Range = Federal Pell for a full time 00000 to AWARD Grant student. AMOUNT MAXIMUM 01 to 99 256 257 2 N Previously Transaction Accepted number that was or BLANK if Origination not Transaction previously rejected. Number accepted and currently stored by the Pell Processor for this student. This field will only be populated for rejected originations. Range = 00000 to 258 262 5 N Previously EFC that was EFC MAXIMUM. Accepted EFC previously or BLANK if accepted and currently stored by Origination not the Pell Processor rejected. for this student. This field will only be populated for rejected originations. Processing Notes/Edits

January 2002 (2002-2003)

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 263 263 1 A Previously Secondary EFC O = Federal Pell Grant award Accepted Code that was previously based on Secondary EFC previously the secondary EFC Code accepted and currently stored by and reported to the the Pell Processor Federal Pell Grant for this student. program; student’s award now based on This field will only be populated the original EFC. S = Federal Pell for rejected Grant award based originations. on the secondary EFC, as a calculated by the CPS. OR BLANK if Secondary EFC not used or if Origination not rejected. Processing Notes/Edits

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 264 270 7 N Previously COA previously Dollars and cents. Use leading zeros; Accepted Cost accepted and of Attendance currently stored by do not include the $ the Pell Processor sign or decimal for this student. point. Range = 0000000 to This field will only be populated 9999999 for rejected originations. Twenty-five 271 345 75 N Origination List of up to Warning/Reject twenty-five 3-digit edit/reject codes of = 000 to 999 Reasons reject/warning Position XXX-XXX: codes which occurred during 1st code processing of this Position XXX-XXX: origination record. 2nd code Only edit codes hit Position XXX-XXX: will display in the 3rd code... field. Otherwise, Position YYY-YYY: this space will be 25th code zero filled. Processing Notes/Edits

January 2002 (2002-2003)

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 346 355 10 N ED Use Flags Flags that are set Format = 0000000000 to to inform 1111111111 institutions of modifications that Values = 0 – have been made to indicates not set their database and 1 = indicates flag is require immediate set. action to rectify Where: Each digit signifies a different situation 1st -Shared SAR ID 2nd -Verification W Status 3rd - Concurrent Enrollment 4th - POP 5th through 10th Reserved for future use Amount that 356 362 7 N Negative Dollars and cents. indicates the Pending Use leading zeros; negative Amount do not include the $ disbursement amount sign or decimal required. point. Range: 00000009999999 Range: 00000-99999 363 367 5 N Secondary Indicates the or BLANK = No Expected secondary EFC Family calculated by CPS, Secondary EFC calculated by CPS Contribution if any, for this transaction. Processing Notes/Edits

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) Valid social 368 376 9 A/N Student Current Social Security SSN Number, as altered security number by the student through the CPS for the Transaction number reported. This field equals the original SSN if the student has not changed SSN in the CPS. Blank indicates this record could not be matched on Student ID and/or EFC during Federal Pell Grant processing SSN for this transaction. 377 384 8 D Student’s Date The date of birth Format: of Birth of the student for CCYYMMDD this CPS transaction. 385 400 16 A/N Student’s Last The last name of A – Z, 0 – 9, period, Name the student for this apostrophe, hyphen CPS transaction. or blank 401 412 12 A/N Student’s First The first name of A – Z, 0 – 9 or Name the student for this blank CPS transaction. Processing Notes/Edits

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Origination Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 401 412 12 A/N Student’s First The first name of A – Z, 0 – 9 or blank Name the student for this CPS transaction. 413 413 1 A Student’s The middle initial A – Z or blank Middle Initial of the student for this CPS transaction. 414 450 37 A Unused Reserved for Constant spaces expansion 450 Total Record Length Processing Notes/Edits

If record has been rejected, Action Code = E, reported data is returned on the record.

January 2002 (2002-2003)

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Batch Reject Reasons
What's included:
• • •

Origination Record Batch Reject Reasons Disbursement Record Batch Reject Reasons Data Request Record Batch Reject Reasons

Origination and Disbursement Reject Reasons
Field Position Origination ID: Field Positions 1 to 23 Reject Reasons If Original SSN and Original Name Code do not match a value in the Eligible Applicant Database. If Attending Pell ID does not match the value in the Origination ID. If Attending Pell ID is not funded or is not a branch of the Reporting Pell ID. If Original SSN does not match the value in the Origination ID. If Original Name Code does not match the value in the Origination ID. If not numeric. Amount cannot exceed total payment ceiling. If not numeric or does not match the Eligible Applicant database. If not numeric or does not match the EFC for the transaction number reported in the Eligible Applicant database. If Selected and Secondary EFC not in Pell eligible range.

Original SSN: Field Positions 24 to 32 Original Name Code: Field Positions 33 to 34 Award amount for entire school year: Field Positions 61 to 67 Transaction Number: Field Positions 199 to 200 Expected Family Contribution (EFC): Field Positions 201 to 205 Secondary Expected Family Contribution Used Code: Field Positions 206 to 206

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Disbursement Reject Reasons
The disbursement batch edits are a result of the business rules and the information technology used in the system.
• • •

Processing edits can be found in the record layouts later on in this technical reference. The results of these edits are provided in the comment codes on the disbursement and special disbursement acknowledgement records. The editing process may result in rejection, corrections made to data, or warning messages.

For example, the student's disbursement record will be rejected if the institution reports an incorrect origination ID. If the annual award amount is miscalculated, the Pell Processor recalculates the amount and reports the recalculated amount as the accepted value in the disbursement acknowledgement record.

January 2002 (2002-2003)

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Data Request Reject Reasons
The Pell Processor rejects data request records for the following reasons: Field/Position Attending Pell ID: Field Positions 1 to 6 Data Request Type: Field Position 7 to 7 Output Media Type: Field Position 8 to 8 Multiple Reporting Request Code 1: Field Position 35 to 35 Multiple Reporting Request Code 2: Field Position 36 to 36 MRR Student ID: Field Positions 37 to 47 Reject Reason If the attending Pell ID is invalid. Must be M, S, or Y. If entered must be valid. Must be O or D if the Data Request Type is M. Must be A, S or I if the Data Request Type is M. Must be valid if the Multiple Reporting Request Code 2 is S. Must have been originated at the requesting institution. Must be valid if the Multiple Reporting Request Code 2 is I.

MRR Institution Pell ID: Field Positions 48 to 53

Note: Batch edits and reject codes for the Origination, Disbursement and Data Request Records are located in Appendix D.

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Creating a Disbursement Record and Receiving Acknowledgement
What’s included:
• •

Disbursement Record Description Disbursement Acknowledgement Record Description

January 2002 (2002-2003)

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Disbursement Record
Field Length Type Field Name Positions (# of First Last Bytes) 1 23 23 A/N Origination ID Description Valid Values Processing Notes/Edits

Unique number used to identify the origination for which the disbursement is to be applied against.

This field is required. Format = 999999999XX200 399999900 Where: SSN = 001010001 to 999999999 Name Code = XX Year Indicator = 2003 Valid Attended PELL-ID = 999999 Orig Sequence Number = 00 Institution defined

24

36

13

37

37

1

A/N Institution This field can Cross-Referen contain any ce cross-reference information useful to the institution to identify student records internally. A Action Code Action code

Will always be blank

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Disbursement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 38 39 2 N Disbursement Unique number of This field is required. Reference the disbursement Must be numeric: Number 01-65. The Pell 01 to 99 Processor will send disbursement number 66 to 99 for system generated disbursement. 40 40 1 A Indicator Sign Indicates whether This field is required. P = positive the Reported N = negative Disbursement Amount is an increase or a decrease to the total amount that has been disbursed to the student for the award year. This field is required. 41 47 7 N Disbursement Amount of Amount disbursement for Dollars and cents. Use leading zeros; student do not include the $ sign or decimal point. Range = 0000000 to AWARD AMOUNT MAX Processing Notes/Edits

January 2002 (2002-2003)

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Disbursement Record (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 48 55 8 D Disbursement Date this Date disbursement was or will be made to the student. Valid Values Processing Notes/Edits

56

63

8

D

64

100

37 100

A

Process Date must be CCYYMMDD = within N days prior of Range = 20020621 disbursement date. to 20080930 If date plus 30 days > system date, then send 30 day warning message. N may be different for Just In Time and Advance Funding Institutions. Payment Period Beginning date of CCYYMMDD = Start Date the Payment Range = 20020101 Period to 20030630 Or Spaces Unused Reserved for Constant spaces future expansion Total Record Length

This field is required.

An adjustment to a disbursement record is supplied in this same format.

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Disbursement Acknowledgement Record
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) Format = 1 23 23 A/N Origination ID Unique number used to identify the999999999XX20039 9999900 origination for Where: which the disbursement is to SSN = 001010001 to be applied against. 999999999 Name Code = XX Year Indicator = 2003 Valid Attended PELL ID = 999999 Orig Sequence Number = 00 Institution defined 24 36 13 A/N Institution This field can Crosscontain any crossReference reference information useful to the institution to identify student records internally. 37 37 1 A Action Code to indicate Valid Codes: Code/Status processing status A = Accepted of disbursement. disbursement amount C = Corrected disbursement amount D = Duplicate disbursement reference number of an accepted record at the Pell Processor E = Rejected record was rejected

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Disbursement Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 38 39 2 N Disbursement Unique number of Must be numeric: Reference the disbursement 01 to 99 Number 01-65. The Pell Processor will send disbursement number 66 to 99 for system generated disbursement. 40 40 1 A Accepted Indicates whether P = positive N = negative Indicator Sign the Reported Disbursement Amount is an increase or a decrease to the total amount that has been disbursed to the student for the award year. Dollars and cents. 41 47 7 N Accepted Amount of Disbursement disbursement for Use leading zeros; do not include the $ Amount student. If an adjustment, this sign or decimal point. value is a Range = 0000000 to replacement AWARD AMOUNT amount. MAX Processing Notes/Edits

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Disbursement Acknowledgement Record (Continued)
Lengt h (# of First Last Bytes) 48 55 8 Field Positions Type Field Name Description Valid Values Processing Notes/Edits

N

56

63

8

D

Disbursement Date this Date disbursement was or will be made to the student. Payment Beginning date of Period Start the Payment Date Period Unused

CCYYMMDD = Range = 20020621 to 20080630 CCYYMMDD = Range = 20020101 to 20030630 Or Spaces Constant spaces

64 101

100 107

37 7

A N

108

182

75

N

Reserved for future expansion YTD Total amount that Dollars and cents. Disbursed has been disbursed Use leading zeros; Amount to the student for do not include the $ the award year sign or decimal point. Range = 0000000 to AWARD AMOUNT MAX Twenty-five Edit/Comment Three digit edit/reject codes of: Codes comment codes 000 to 999 indicating the results of Federal Position XXX-XXX: 1st code Pell Grant Position XXX-XXX: processing. Maximum of 25 2nd code Position YYY-YYY: comments will appear in a single 25th code acknowledgement record. If less than 25 comments, zero filled.

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Disbursement Acknowledgement Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 183 192 10 N ED Use Flags Flags that are set Format = 0000000000 to to inform 1111111111 institutions of modifications that Values: have been made to 0 = indicates not set their database and 1 = indicates flag is require immediate set. action to rectify Where: Each digit signifies a different situation 1st -Shared SAR ID 2nd -Verification W Status 3rd - Concurrent Enrollment 4th - POP 5th through 10th Reserved for future use 193 200 8 A Unused Reserved for Constant spaces future expansion 200 Total Record Length

If record has been rejected, Action Code = E, reported data is returned on the record.

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Receiving and Processing ESOAs
What's included:
• •

ESOA Record Description - Summary ESOA Record - Detail

Electronic Statement Of Account Record – Summary
Field Length Positions (# of First Last Bytes) 1 1 1 Type Field Name Description Valid Values Processing Notes/Edits

2

7

6

8

18

11

19

29

11

Indicates the record Constant “S”is summary or Summary level detail. account status N Reporting PELL-ID of Valid PELL-ID Campus PELL- reporting campus ID Valid DUNS A/N Grantee DUNS Data Universal Number Numbering Scheme number. (DUNS) number Format = 999999999BB assigned to the where 999999999 reporting is a unique number institution. and BB are Blanks. A Unused Reserved for future Constant spaces expansion

A

Record Indicator

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Electronic Statement Of Account Record – Summary (Continued)
Field Length Positions (# of First Last Bytes) 30 45 16 Type Field Name Description Valid Values Processing Notes/Edits

A/N GAPS Award Number

46

50

5

51

58

8

59

69

11

CCYY = Beginning year of school year pair ‘2002’. XXXX = unique value for each funded institution N Accounting Sequence number Range = 00000 to Schedule assigned by the Pell 99999 Number Processor to track Accounting schedules. D Accounting Date of Current Valid Date in Schedule Date Accounting CCYYMMDD schedule. format. A/N Previous Amount of Dollars and cents. Obligation institution’s total Right justify, left Amount obligation prior to zero fill; do not this adjustment. include the $ sign or decimal point. Range = 00000000000 to 99999999999

Used to identify a unique funding for an institution. Comprised of the following fields = PO Indicator CFDA Number CFDA Subprogram Id Subprogram Fiscal Year Sequence Number

Valid GAPS Award number. Format = P063P CCYYXXXX Where “P” = constant for PO Indicator “063" = constant for CFDA Number "P" = constant " " 3 spaces

Will always equal zero for institutions that are obligate-only accounts for the whole year.

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Electronic Statement Of Account Record – Summary (Continued)
Field Length Positions (# of First Last Bytes) 59 69 11 Type Field Name Description Valid Values Processing Notes/Edits Will always equal zero for institutions that are obligate-only accounts for the whole year.

A/N Previous Obligation Amount

Amount of institution’s total obligation prior to this adjustment.

70

80

11

A/N Obligation Adjustment Amount

81

91

11

A/N Current Obligation Amount

92

102

11

A/N Previous Obligation/ Payment Amount

Dollars and cents. Right justify, left zero fill; do not include the $ sign or decimal point. Range = 00000000000 to 99999999999 Adjustment of the Dollars and cents. obligations for this Right justify, left Accounting cycle. zero fill; do not include the $ sign or decimal point. Range = 00000000000 to 99999999999 Amount of Dollars and cents. institution’s current Right justify, left obligation balance. zero fill; do not include the $ sign or decimal point. Range = 00000000000 to 99999999999 Amount of Dollars and cents. institution’s Right justify, left previous payment zero fill; do not balance. include the $ sign or decimal point. Range = 00000000000 to 99999999999 or Blank

Will always equal zero for institutions that are obligate-only accounts for the whole year.

Will always equal zero for institutions that are obligate-only accounts for the whole year.

Will always equal zero for institutions that are obligate only accounts for the whole year.

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Electronic Statement Of Account Record – Summary (Continued)
Field Length Positions (# of First Last Bytes) 103 113 11 Type Field Name Description Valid Values Processing Notes/Edits Will always equal zero for institutions that are obligate-only accounts for the whole year.

114

124

11

125

131

7

132

142

11

Dollars and cents. Right justify, left zero fill; do not include the $ sign or decimal point. Range = 00000000000 to 99999999999 or Blank A/N Current Amount of Dollars and cents. Obligation/Pay institution’s current Right justify, left ment Amount payment balance. zero fill; do not include the $ sign or decimal point. Range = 00000000000 to 99999999999 or Blank Range = N YTD Total Year-to-Date 000000000 to Unduplicated number of 999999999 Recipients unduplicated or Blank recipients for institution. N YTD AcceptedYTD Total of Dollars and cents. Disbursement disbursements Right justify, left Amount accepted by the Pell zero fill; do not Processor. include the $ sign or decimal point. Range = 00000000000 to 99999999999 or Blank

A/N Obligation/ Payment Adjustment

Total of all adjustments to payment for the GAPS Award Number.

Will always equal zero for institutions that are obligate-only accounts for the whole year.

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Electronic Statement Of Account Record – Summary (Continued)
Field Length Positions (# of First Last Bytes) 143 153 11 Type Field Name Description Valid Values Processing Notes/Edits

N

154

164

11

N

165

177

13

N

178

185

8

D

186

200

15 200

A

Dollars and cents. Right justify, left zero fill; do not include the $ sign or decimal point. Range = 00000000000 to 99999999999 or Blank YTD YTD amount of Dollars and cents. Administrative ACA paid to the Right justify, left Cost institution. zero fill; do not Allowance include the $ sign (ACA) or decimal point. Range = 00000000000 to 99999999999 or Blank Dollars and cents. GAPS Draw- The sum of DD Right justify, left down/Payment instigated by the zero fill; do not school, Direct include the $ sign payments for Obligation/Payment or decimal point. 0000000000000 to accounts less 99999999999999 Returns and or Blank Refunds. Date of Last The date GAPS last Valid date in Activity in posted a transaction CCYYMMDD GAPS for the GAPS format. Award number. Unused Reserved for future Constant spaces expansion Total Record Length

YTD Posted YTD Total of Disbursement disbursements sent Amount to and acknowledged by GAPS.

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Electronic Statement Of Account Record – Detail
Field Length Positions (# of First Last Bytes) 1 1 1 Type Field Name Description Valid Values Processing Notes/Edits

2

7

6

8

18

11

19

29

11

Indicates the record Constant “D” = is summary or Detailed detail. institution activity N Reporting Pell-ID of reporting Valid Pell-ID Campus Pell- campus ID Valid DUNS A/N Grantee Data Universal DUNS Numbering Scheme number. Number (DUNS) number Format = 999999999BB assigned to the where 999999999 reporting is a unique number institution. and BB are blanks. A Unused Reserved for future Constant spaces expansion

A

Record Indicator

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Electronic Statement Of Account Record – Detail (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 30 45 16 A/N GAPS Award Used to identify a Number unique funding for an institution. Comprised of the following fields = PO Indicator CFDA Number CFDA Subprogram Id Subprogram Fiscal Year Sequence Number Valid Values Processing Notes/Edits

Valid GAPS Award number. Format = P063P CCYYXXXX Where “P” = constant for PO Indicator “063" = constant for CFDA Number ‘P/J/Q/R’ constant for CFDA Subprogram ID P = Advance funded (Obligate only) J = Just in Time (Obligate/Pay) R = Reimbursement (Obligate/Pay) Q = ACA (Obligate/Pay) " " = 3 spaces CCYY = Beginning year of school year pair ‘2002’. XXXX = unique value for each funded institution

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Electronic Statement Of Account Record – Detail (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 46 53 8 D Transaction Effective date of Date accounting transaction sent to GAPS. 54 54 1 A Sign Indicator Indicates whether the Adjustment Amount is an increase or a decrease 55 65 11 A/N Adjustment Amount of Amount institution’s adjustment batch. Valid Values Processing Notes/Edits

Valid Date in CCYYMMDD format.

P = positive (Increase) N = negative (Decrease)

66

73

8

D

GAPS Process The date GAPS Date processed adjustment batch.

Dollars and cents. Right justify, left zero fill; do not include the $ sign or decimal point. Range = 00000000000 to 99999999999 Valid date in CCYYMMDD format.

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Electronic Statement Of Account Record – Detail (Continued)
Field Length Positions (# of First Last Bytes) 74 99 26 Type Field Name Description Valid Values Processing Notes/Edits

A/N Adjustment Batch ID

Batch ID which generated the adjustment.

100

200

101 200

A

Unused Total Record Length

Reserved for future expansion

Format = CCYYXX999999CCY YMMDDHHMMSS where: XX = #D = Disbursements CCYY = End year of school year pair = ‘2003' 999999 = Reporting Pell ID CCYYMMDD = date batch created HHMMSS = time batch created Constant spaces

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ESOA Print Format and Specifications
Description
The Electronic Statement of Account (ESOA) details an institution’s spending authorization and amount expended to date. This section provides a sample as specified in EDExpress software.

Output Specifications (Layout and Printing Instructions)
The ESOA report contains:
• •

Header - see Sample Output Document for correct header information Summary Information – see the following ESOA Print (Summary Information) table Detail Information – see the ESOA Detail Information table that follows the ESOA Print (Summary Information) table

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Electronic Statement of Account (ESOA)
ESOA Print (Summary Information)
This table of print specifications is used in EDExpress software and is provided as an example. Row 1 2 3 Field Name in EDExpress Pell School Number School Name Printing Instructions Print a blank row. Print the value for this field as defined on the Pell ESOA database table for the specified school. Print the value for this field associated with the Reporting Campus ID # as defined on the Pell institution database table. Print the value for this field associated with the Reporting Campus ID # as defined on the Pell institution database table. Print the value for this field as defined on the Pell ESOA database table for the specified school. Print the value for this field as defined on the Pell ESOA database table for the specified school. Print a blank row. Print the value for this field as defined on the Pell ESOA database table for the specified school Print the value for this field as defined on the Pell ESOA database table for the specified school. Print date in MM/DD/CCYY format. Print a blank row. Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount. Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount.

4

State

5 6 7 8 9

Grantee Duns Number GAPS Award Number

Accounting Schedule Accounting Schedule Date

10 11

Previous Pell Grant Obligation Current Pell Grant Obligation

12

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ESOA Print (Summary Information) (Continued)
Row 13 Field Name in EDExpress Adjustment (Increase + or Decrease -) Printing Instructions Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount. Calculate Adjusted Obligation Amount as the absolute value of (Previous minus Current). If current is higher, print a “+” after the Adjustment amount; if the previous is higher, print a “-” after the Adjustment amount. Print a blank row. Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount. Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount. Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount. Calculate Adjusted Payment Amount as the absolute value of (Previous minus Current). If current is higher, print a “+” after the Adjustment amount; if the previous is higher, print a “-” after the Adjustment amount. Print a blank row. Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount. Print the value for this field as defined on the Pell ESOA database table for the specified school. Print date in MM/DD/CCYY format. Print a blank row. Print the value for this field as defined on the Pell ESOA database table for the specified school. Insert ','s if number is over 999. If spaces, leave blank. Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount. Print the value for this field as defined on the Pell ESOA database table for the specified school. Reformat dollar amount.

14 15

A. Previous Pell Grant Obligation/Payment Current Pell Grant Obligation/Payment Adjustment (Increase + or Decrease -)

16

17

18 19

GAPS Drawdowns/Payments

20

Date of Last Activity in GAPS

21 22

YTD Total Unduplicated Recipients YTD Pell Accepted Disbursement Amount YTD GAPS Posted Disbursement Amount

23

24

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ESOA Print (Summary Information) (Continued)
Row 25 Field Name in EDExpress YTD Administrative Cost Allowance Printing Instructions Print the value for this field as defined on the Pell ESOA database table for the specified school Reformat dollar amount. Print a blank row. Print the value for this field as defined on the Pell ESOA Summary database table for the specified school. Print format for batch # is : XXCCYY123456CCYYMMDDHHMMSS Print a blank row. Print a blank row. Print Section A Notation as stated below: Section A values apply to "Obligate only" accounts Print Section B Notation as stated below: Section B values apply to "Obligate/Pay" accounts

26 27

As of Batch ID

28 29 30 31

Section A values apply to "Obligate only" accounts. Section B values apply to "Obligate/Pay" accounts.

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ESOA Detail Information
Row 1 2 3 4 Column N/A N/A N/A 1 Field Name in EDExpress Blank Line ESOA Detail Batch Information Blank Line Adjust Report Date Printing Instructions Print a blank line. Print the literal section label: ‘ESOA DETAIL BATCH INFORMATION’. Print a blank line. Print the value for this field as defined on the Pell ESOA detail database table for the specified school. Print date in MM/DD/CCYY format. Print the value for this field as defined on the Pell ESOA detail database table for the specified school. Reformat dollar amount. If the DEBITCREDITFLAG on the ESOA Detail table is “P”, print a “+” after the amount; if the flag is “N”, print a “-” after the amount. Print the value for this field as defined on the Pell ESOA detail database table for the specified school. Print date in MM/DD/CCYY format. Print the value for this field as defined on the Pell ESOA detail database table for the specified school. Print the literal value for this field as defined on the Pell ESOA detail database table for the specified institution.

5

2

Adjust Amount

6

3

Adjust Process Date

7

4, Line 1

Adjust Batch #

8

4, Line 2

Adjust Description

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Sample Output Document
SUMMARY INFORMATION
Report Date: Report Time: MM/DD/CCYY U.S. DEPARTMENT OF EDUCATION STUDENT FINANCIAL ASSISTANCE PROGRAMS HH:MM:SS 2002-2003 Award Year FEDERAL PELL GRANT PROGRAM ELECTRONIC STATEMENT OF ACCOUNT

**************************************************************************** **** PELL INSTITUTION NUMBER SCHOOL NAME STATE GRANTEE DUNS NUMBER GAPS AWARD NUMBER Accounting Schedule Accounting Schedule Date A. Previous Pell Grant Obligation Current Pell Grant Obligation Adjustment (Increase + or Decrease -) 999999 XXXXXXXXXXXXXXXXXXXXXXXXXXXXXXXX XX XXXXXXXXXXX XXXXXXXXXXXXXXXX 999 MM/DD/CCYY $999,999,999.99 $999,999,999.99 $099,999,999.99* $999,999,999.99 $999,999,999.99 $099,999,999.99* $999,999,999.99 MM/DD/CCYY 999,999 $999,999,999.99 $999,999,999.99 $999,999,999.99 XXCCYY12345619990101123000

B. Previous Pell Grant Obligation/Payment Current Pell Grant Obligation/Payment Adjustment (Increase + or Decrease -) GAPS Drawdowns/Payments Date of Last Activity in GAPS YTD YTD YTD YTD Total Unduplicated Recipients Pell Accepted Disbursement Amount GAPS Posted Disbursement Amount Administrative Cost Allowance

As of Batch ID

SECTION A VALUESAPPLY TO “OBLIGATE ONLY. SECTION B VALUES APPLY TO “OBLIGATE/PAY ACCOUNTS”.

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DETAILED INFORMATION (PAGE 2)
Electronic Statement of Account Page: 2 ESOA DETAIL BATCH INFORMATION ADJUST REPORT DATE ADJUST AMOUNT ------------ ---------------MM/DD/CCYY $999,999,999.99* MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY $999,999,999.99* $999,999,999.99* $999,999,999.99* $999,999,999.99* $999,999,999.99* $999,999,999.99* ADJUST PROCESS DATE -----------MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY MM/DD/CCYY ADJUST BATCH # ADJUST DESCRIPTION -------------------------XXCCYY12345619990101123000 XXXXXXXXXXXXXXXXXXXX XXCCYY12345619990101123000 XXXXXXXXXXXXXXXXXXXX XXCCYY12345619990101123000 XXXXXXXXXXXXXXXXXXXX XXCCYY12345619990101123000 XXXXXXXXXXXXXXXXXXXX XXCCYY12345619990101123000 XXXXXXXXXXXXXXXXXXXX XXCCYY12345619990101123000 XXXXXXXXXXXXXXXXXXXX XXCCYY12345619990101123000 XXXXXXXXXXXXXXXXXXXX

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Electronic Data Requests
What’s included:
• • • • • •

Data Requests: Multiple Reporting, Reconciliation, SOA, YTD Multiple Reporting Record Description Reconciliation File Description Year-to-Date Record (Origination) Description Year-to-Date Record (Disbursement) Description Year-to-Date Record (Summary) Description

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Data Requests: Multiple Reporting, Reconciliation, Statement of Account, YTD
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 1 6 6 N Requesting Pell-ID campus on This field is Attended required. Campus Pell-ID Valid Pell-ID Processing Notes/Edits

If all zeros are entered and the request is a Year-toDate or Reconciliation request then a YTD or Reconciliation file will be generated for the reporting campus, contained in the Batch ID, and each attended campus associated with the reporting campus. A separate Year-to-Date or Reconciliation file will be generated for each Pell ID

7

7

1

A

Request Type Code for data request type.

8

8

1

A

9

34

26

A

This field is required. M = Multiple Reporting R = Reconciliation S = Statement of Account Y = Year-to-Date Requested Code for type of E = Send output by Output Media media to use when Electronic File Type sending output data. Unused Reserved for Constant spaces future expansion

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Data Requests: Multiple Reporting, Reconciliation, Statement of Account, YTD (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 35 35 1 A Multiple Indicates the Reporting institution is Request Code 1 requesting origination or disbursement information. 36 36 1 A Valid Values Processing Notes/Edits

37

47

11

A

48

53

6

N

This field is required. O = Send origination information D = Send disbursement information There may be multiple Multiple Indicates the This field is detail records to required. Reporting institution is accommodate the number A = Send list of Request Code 2 requesting by selected student, other institutions for of Student IDs or institution numbers listed all students selected for the attended campus institution, or all S = Send other institution. institution for students. students listed in record. I = Send students for institution listed in record Must be non-blank MRR Student ID The Student SSN Blank or Code 2 equals S. and Name code for 001010001XX to 999999999XX which a MR is requested. Only where XX = Uppercase A to Z required if MR Code 2 equals S. . (period) ' (apostrophe) - (dash) Blank = no last name Blank or Must be non-blank if MRR MR Institution The institution Valid Pell-ID Code 2 equals I. Pell-ID code for which MR listings are requested. Only required if the MR Code 2 equals I.

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Data Requests: Multiple Reporting, Reconciliation, Statement of Account, YTD (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 54 76 23 A Origination ID The Origination IDFormat = for which a Year- 999999999XX20039 to-Date is 9999900 Requested. Where: SSN = 001010001 to 999999 999 Name Code = XX
Year Indicator = 2003

Processing Notes/Edits

77

85

9

86

93

8

Valid Attended PELL ID = 999999 Orig Sequence Number = 00 Valid social security A/N Student Current Social Security SSN Number, as altered number by the student through the CPS for the Transaction number reported. This field equals the original SSN if the student has not changed SSN in the CPS. Blank indicates this record could not be matched on Student ID and/or EFC during Federal Pell Grant processing for this transaction. D Student’s Date The date of birth Format: of Birth of the student for CCYYMMDD this transaction.

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Data Requests: Multiple Reporting, Reconciliation, Statement of Account, YTD (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 94 109 16 A/N Student’s Last The last name of A – Z, 0 – 9, period, Name the student for this apostrophe, hyphen transaction. or blank 110 121 12 A/N Student’s First The first name of A – Z, 0 – 9 or blank Name the student for this transaction. 122 122 1 A Student’s The middle initial A – Z or blank Middle Initial of the student for this transaction. 123 125 3 A Unused Reserved for Constant spaces future expansion 100 Total Record Length

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Data Request Acknowledgements: Multiple Reporting, Reconciliation, Statement of Account, YTD
Field Length Type Field Name Description Positions (# of First Last Bytes) 1 6 6 N Requesting Pell-ID campus Attended Campus Pell-ID Valid Values Processing Notes/Edits

Valid Pell-ID

If all zeros are entered and the request is a Yearto-Date or Reconciliation request then a YTD or Reconciliation file will be generated for the reporting campus, contained in the Batch ID, and each attended campus associated with the reporting campus. A separate Year-to-Date or Reconciliation file will be generated for each Pell ID

7

7

1

A

Request Type Code for data request type.

8

8

1

A

9 35

34 35

26 1

A A

M = Multiple Reporting R = Reconciliation S = Statement of Account Y = Year-to-Date Requested Code for type of E = Send output by Output Media media to use when Electronic file Type sending output data. Unused Reserved for Constant spaces Future Expansion O=Send Multiple Indicates the Origination Reporting institution is information Request Code 1 requesting D=Send origination or Disbursement disbursement information information.

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Data Request Acknowledgements: Multiple Reporting, Reconciliation, Statement of Account, YTD (Continued)
Length Type Field (# of Positions First Last Bytes) 36 36 1 Field Name Description Valid Values Processing Notes/Edits

A

Multiple Reporting Request Code 2

Indicates the institution is requesting by selected student, selected institution, or all students.

A = Send list of other institutions for all students S = Send other institution for students listed in record. I = Send students for institution listed in record

37

47

11

A

48

53

6

N

Blank or 001010001XX to 999999999XX where XX = Uppercase A to Z . (period) ' (apostrophe) - (dash) Blank = no last name Blank or There may be multiple MR Institution The institution Valid Pell-ID detail records to Pell-ID code for which accommodate the number MR listings are of Student IDs or requested. Only institution numbers listed required if the MR for the attended campus Code 2 equals I. institution. Student ID The Student SSN and Name code for which a MR is requested. Only required if MR Code 2 equals S.

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Data Request Acknowledgements: Multiple Reporting, Reconciliation, Statement of Account, YTD (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 54 76 23 A Origination ID The Origination IDFormat = for which a Year- 999999999XX20039 to-Date is 9999900 Requested. Where: SSN = 001010001 to 999999999 Name Code = XX Year Indicator = 2003 Valid Attended PELL ID = 999999 Orig Sequence Number = 00 77 77 1 A Action Code Code to indicate Valid Codes: action to be taken A: Accepted - all fields accepted C: Corrected - one or more fields corrected E: Rejected - record was rejected 78 98 21 N Edit/Comment List of up to seven Comment format: Codes 3 digit comment 000 – 199 Position XX-XX:1st codes which occurred during comment code processing of the Position XX-XX: 2nd comment code... data request. Position XX-XXX: 7th comment code Processing Notes/Edits

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Data Request Acknowledgements: Multiple Reporting, Reconciliation, Statement of Account, YTD (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) Valid social security 99 107 9 A/N Student Current Social Security SSN Number, as altered number by the student through the CPS for the Transaction number reported. This field equals the original SSN if the student has not changed SSN in the CPS. Blank indicates this record could not be matched on Student ID and/or EFC during Federal Pell Grant processing for this transaction. 108 115 8 D Student’s Date The date of birth Format: of Birth of the student for CCYYMMDD this transaction. 116 131 16 A/N Student’s Last The last name of A – Z, 0 – 9, period, Name the student for this apostrophe, hyphen transaction. or blank 132 143 12 A/N Student’s First The first name of A – Z, 0 – 9 or blank Name the student for this transaction. 144 144 1 A Student’s The middle initial A – Z or blank Middle Initial of the student for this transaction. 145 150 6 A/N Unused Reserved for Constant spaces future expansion 150 Total Record Length Processing Notes/Edits

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Multiple Reporting Record
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 1 2 2 A Record Type Code that indicates RO = Originated the reason the Institution institution is RD = Disbursed receiving the Institution record. RN = None found CE = Concurrent Enrollment Institution PB = Blocked Institution PR = Blocker Institution PU = Unblocked Institution BC = Blocked and Concurrent Enrollment RC = Blocker and Concurrent Enrollment Must be a valid Pell3 8 6 N Requesting Pell-ID of the ID assigned by the Institution Pell- requesting ID attended campus Department of Education. of the student. Will be blank for May be BLANK. concurrent enrollment and potential over award records. O = Send origination 9 9 1 A Multiple Indicates the information Reporting institution is D = Send Request Code 1 requesting disbursement origination or information disbursement information. Will May be BLANK. be blank for concurrent enrollment and potential over award records.

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Multiple Reporting Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) A = Send list of 10 10 1 A Multiple Indicates the other institutions for Reporting institution is all students Request Code 2 requesting by selected student, S = Send list of other institutions for selected institution, or all students listed in students. Will be record. I = Send student for blank for institution listed in concurrent record enrollment and May be blank. potential over award records. 11 21 11 A MR Student ID The Student SSN Blank or and Name code for 001010001XX to 999999999XX which a MR is requested. Will be where XX = Uppercase A to Z; blank for . (period); concurrent ' (apostrophe); enrollment and - (dash); potential over Blank = no last name award records.

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Multiple Reporting Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) Valid Pell-ID. May 22 27 6 N MR Institution The institution be blank. Pell-ID code for which MR are requested. Will be blank for concurrent enrollment and potential over award records. 28 36 9 N Student Student’s Original 001010001 to Original SSN SSN from the 999999999 origination record. 37 38 2 A Original Name Student’s name Uppercase A to Z; Code code from the . (period);’ origination record. ’ (apostrophe); - (dash) Blank (no last name). Must be a valid Pell39 44 6 N Institution Pell-Pell-ID of the ID attended campus ID assigned by the Department of of the student. Education. Use the record type to interpret the relationship this institution has to the institution receiving this record. 45 114 70 A/N Institution The name of the Name institution. 115 149 35 A/N Institution The street or post Street Address - office box address Line 1 of institution. 150 184 35 A/N Institution The street or post Street Address - office box address Line 2 of institution. 185 209 25 A/N Institution City The city in which the institution is located.

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Multiple Reporting Record (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 210 211 2 A Institution State The two-character code assigned by the US Postal Service to the state or other entity in which the institution is located. 212 220 9 A/N Zip Code The zip code of the institution. 221 250 30 A/N Financial Aid The full name of May include blanks Administrator the institutional and special characters. (FAA) Name administrator officially responsible for the accuracy and completeness of the data, starting with first name, e.g., JOHN E DOE. 251 260 10 N FAA Telephone The working Includes area code, Number phone number for but not parentheses the person or dashes. indicated as FAA. 261 270 10 A/N FAA Fax The working fax May be BLANK. Number number used by Otherwise includes (Optional) the person area code, but not indicated as FAA. parentheses or dashes. 271 320 50 A/N Internet Internet address of May be BLANK. Address an authorized official. Processing Notes/Edits

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Multiple Reporting Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 321 327 7 N Scheduled Scheduled Federal Range = 0000000 to Federal Pell Pell Grant for a Grant student with this AWARD AMOUNT MAX EFC and COA attended full-time for a full academic year 328 334 7 N Origination Annual award Range = Award Amount amount supplied 0000000 to on the origination AWARD AMOUNT record. MAX Range = 335 336 2 N Transaction Transaction Number number from the 01 to 99 eligible SAR used to calculate the award. Range = 337 341 5 N Expected Amount of the Family student’s Expected 00000 to EFC MAXIMUM Contribution Family Contribution from the SAR used to calculate the award. CCYYMMDD 342 349 8 D Enrollment First date the Range = 20020101 Date student was to 20030630 enrolled in an eligible program for the award year. CCYYMMDD 350 357 8 D Origination Date the Range = 20020401 Create Date origination was created in the Pell to 20080930 Processor database. 358 364 7 N Total of Total amount of allRange = 0000000 to Disbursements disbursements AWARD AMOUNT Accepted accepted by the Federal Pell Grant MAX Program for the POP student.

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Multiple Reporting Record (Continued)
Field Length Type Positions (# of First Last Bytes) 365 372 8 D Field Name Description Valid Values Processing Notes/Edits

373

380

8

381

385

5

386

395

10

396

411

16

412 424

423 424

12 1

Date of the last Format = payment was CCYYMMDD received from the institution. D Next Estimated Date of next Blank or Disbursement estimated CCYYMMDD Date disbursement date. Range = 20020101 to 20080930 N Eligibility Used The percentage of Format = 000.00% the student’s The last two digits eligibility used by represent less than 1 the institution. percent. Field does not include decimal point or %. N ED Use Flags Flags that are set Format = 0000000000 to inform Where: institutions of modifications that Each digit signifies a have been made to different situation their database and 1st = Shared SAR ID require immediate 2nd = Verification W action to rectify Status 3rd = Concurrent Enrollment 4th = POP 5th through 10th = Reserved for future use . A/N Student’s Last The last name of A to Z, 0 to 9, Name the student. period, apostrophe, hyphen or blank A/N Student’s First The first name of A to Z, 0 to 9 or Name the student. blank A Student’s The middle initial A to Z or blank Middle Initial of the student.

Last Activity Date

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Multiple Reporting Record (Continued)
Field Length Type Field Name Description Valid Values Processing Notes/Edits Positions (# of First Last Bytes) 425 432 8 D Student’s Date The date of birth Format = of Birth of the student. CCYYMMDD Valid social security 433 441 9 A/N Student Current Social Security SSN Number, as altered number or BLANK if not by the student through the CPS matched for the Transaction number reported. This field equals the original SSN if the student has not changed SSN in the CPS. Blank indicates this record could not be matched on Student ID and/or EFC during Federal Pell Grant processing. 442 450 9 A Unused Reserved for Constant spaces future expansion 450 Total Record Length

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Reconciliation File Record
Field Length Type Field Name Description Positions (# of First Last Bytes) 1 16 16 A/N Student’s Last The last name of Name the student. 17 29 30 28 29 52 12 1 23 Valid Values Processing Notes/Edits

53

61

9

62

67

6

A to Z, 0 to 9, period, apostrophe, hyphen or blank A/N Student’s First The first name of A to Z, 0 to 9 or blank Name the student. A Student’s The middle initial A to Z or blank Middle Initial of the student. A Origination ID The Origination IDFormat = of the student. 999999999XX20039999 9900 Where: SSN = 001010001 to 999999999 Name Code = XX Year Indicator = 2003 Valid Attended PELL ID = 999999 Orig Sequence Number = 00 Valid social security A/N Student Current Social Security SSN Number, as altered number or BLANK if not matched by the student through the CPS for the Transaction number reported. This field equals the original SSN if the student has not changed SSN in the CPS N Reported Pell-ID of the Valid Pell-ID Campus Pell-ID reporting campus

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Reconciliation File Record (Continued)
Field Length Type Field Name Description Valid Values Processing Positions (# of Notes/Edits First Last Bytes) Range = 68 69 2 N Transaction CPS-assigned 01 to 99 Number Transaction number from the eligible SAR used to calculate the award. 70 74 5 Expected The EFC that Range Family corresponds to the 00000 to EFC MAX Contribution transaction (EFC) number. 75 81 7 N Origination Annual award Range = Award Amount amount supplied 0000000 to AWARD on the origination AMOUNT MAX record. 82 86 5 N Scheduled Scheduled Federal Range = 00000 to AWARD Award Amount Pell Grant for a student with this AMOUNT MAX EFC and COA attended full-time for a full academic year If there are no 0000000 to 9999999. 87 93 7 N YTD Total of all the The first five positions disbursements at the Disbursement accepted are the whole dollars and Pell Processor or they Amount Disbursement amounts for the the last two positions are have all been rejected then this amount will the cents. student. be 0. 94 94 1 A Verification The verification V: Verified Accept ‘W’ and ‘V’ Status status supplied on W: Without or else set to blank for the origination Documentation 2002 – 2003 and record. Or Blank after. 95 95 1 A POP Flag Flag set in Y or blank origination record when a student is in a POP situation. 96 100 5 A Unused Reserved for Constant spaces future expansion 100 Total Record Length

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Year-to-Date Record (Origination)
Field Length Type Field Name Description Positions (# of First Last Bytes) 1 1 1 A YTD Record Indicates if record Indicator is the YTD Origination, YTD Disbursement or Summary data. 2 24 23 A/N Origination ID Unique number used to identify an origination Valid Values Processing Notes/Edits

Constant: “O”

25

33

9

N

34

35

2

A

36

41

6

N

Student's SSN from original FAFSA Original Name Student's name Uppercase A to Z; Code code from original . (period); FAFSA ' (apostrophe); - (dash); BLANK = no last name Attended Pell-ID of campus Valid Pell-ID Campus Pell-ID attended. Change creates new origination record. Institution must change payment amounts for student at original attended campus as necessary.

Original SSN

Format = 999999999XX20039999 9900 Where: SSN = 001010001 to 999999999 Name Code = XX Year Indicator = 2003 Valid Pell- ID = 999999 Orig Sequence Number = 00 001010001 to 999999999

Identifier Change creates new origination record. Institution must change payment amounts for student at original attended campus as necessary.

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 42 46 5 A/N Unused Reserved for Constant spaces future expansion Institution defined 47 59 13 A/N Origination This field can Crosscontain any crossReference reference information useful to the institution to identify student records internally. 60 60 1 A Action Code Code to indicate Valid Codes: action to be taken A = Accepted - all fields accepted C = Corrected - one or more fields corrected Processing Notes/Edits

61 62

61 68

1 7

A N

69

76

8

N

77

84

8

N

Reserved for future expansion. Accepted Must equal the Award amount award amount for entire calculated by the school year institution to be disbursed to this student for attendance for this entire Pell Grant award year. Accepted Date 1st Estimated disbursement to Disbursement student is Date #1 estimated to be made. Accepted Date 2nd Estimated disbursement to Disbursement student is Date #2 estimated to be made.

Unused

Constant spaces Dollars and cents. Use leading zeros; do not include the $ sign or decimal point. Range: 0000000-MAX AWARD AMOUNT

Format: CCYYMMDD Range: N days prior to 20020621 – 20080930

Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 85 92 8 N Accepted Estimated Disbursement Date #3 93 100 8 N Accepted Estimated Disbursement Date #4 Accepted Estimated Disbursement Date #5 Accepted Estimated Disbursement Date #6 Accepted Estimated Disbursement Date #7 Accepted Estimated Disbursement Date #8 Accepted Estimated Disbursement Date #9 Accepted Estimated Disbursement Date #10 Description Valid Values Processing Notes/Edits

101

108

8

N

109

116

8

N

117

124

8

N

125

132

8

N

133

140

8

N

141

148

8

N

Date 3rd disbursement to student is estimated to be made. Date 4th disbursement to student is estimated to be made. Date 5th disbursement to student is estimated to be made. Date 6th disbursement to student is estimated to be made. Date 7th disbursement to student is estimated to be made. Date 8th disbursement to student is estimated to be made. Date 9th disbursement to student is estimated to be made. Date 10th disbursement to student is estimated to be made.

Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 149 156 8 N Accepted Estimated Disbursement Date #11 157 164 8 N Accepted Estimated Disbursement Date #12 Accepted Estimated Disbursement Date #13 Accepted Estimated Disbursement Date #14 Accepted Estimated Disbursement Date #15 Description Valid Values Processing Notes/Edits

165

172

8

N

173

180

8

N

181

188

8

N

Date 11th disbursement to student is estimated to be made. Date 12th disbursement to student is estimated to be made. Date 13th disbursement to student is estimated to be made. Date 14th disbursement to student is estimated to be made. Date 15th disbursement to student is estimated to be made.

Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK Format = CCYYMMDD Range = [see field position 69 in this record] or BLANK

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 189 196 8 D Accepted First date that the CCYYMMDD = Range = 20020101 to Enrollment student was 20030630 Date enrolled in an eligible program for the designated school year. If the student enrolled in a crossover payment period before the first day of the Pell award year (July 1), but which will be paid from 2002-2003 funds, report the actual start date of the student's classes for that payment period. Valid Values: 197 197 1 A/N Accepted Low Flag to identify 1= 0 Tuition and tuition ranges Fees Flag when the annual 2= TBD tuition is less than 3= TBD or or equal to minimum defined BLANK= low tuition by low tuition and doesn’t apply fees table. V: Verified 198 198 1 A Accepted Status of W: Without Verification verification of Status Flag applicant data by Documentation Or Blank the school. Processing Notes/Edits

Accept ‘W’ and ‘V’ or else set to blank for 2002 – 2003 and after.

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 199 199 1 A Accepted Incarcerated Federal Pell Recipient Code Description Valid Values Processing Notes/Edits

200

201

2

N

Accepted Transaction Number Accepted Expected Family Contribution (EFC) Accepted Secondary Expected Family Contribution Code

202

206

5

N

207

207

1

N

Code to indicate BLANK = Not incarcerated the student’s incarcerated status Y = Yes, the student is incarcerated in a local for students institution, but is incarcerated in otherwise eligible. local penal institutions, but N = No, if student previously reported as are otherwise eligible to receive incarcerated, but is not or is no longer. Federal Pell incarcerated Grants. Transaction Must be numeric: 01 to number from 99 eligible SAR used to calculate award Range = 00000 to EFC Must equal the student's Expected MAXIMUM Family Contribution from the ISIR or SAR Code indicating O = Federal Pell Grant which EFC value award previously based on the secondary EFC is used to determine award and reported to the Federal Pell Grant amount program; student’s award now based on the original EFC. S = Federal Pell Grant award based on the secondary EFC, as a calculated by the CPS. OR BLANK if Secondary EFC not used.

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Description Positions (# of First Last Bytes) 208 208 1 N Accepted Calendar which Academic applies to this Calendar student's educational program. Valid Values Processing Notes/Edits The Academic calendar dictates which Payment Methodology can be accepted, and the data elements required to calculate the student’s award. Refer to Pell Grant Calculations Appendix for acceptable combinations.

This field is required. 1= Institution uses nonstandard academic terms, and measures academic progress by credit hours 2=Institution uses standard quarters and measures academic progress by credit hours 3=Institution uses standard semesters and measures academic progress by credit hours 4=Insititution uses standard trimesters and measures academic progress by credit hours 5=Insitution measures academic progress by clock hours 6=Institution does not use terms, but does measure academic progress by credit hours

209

209

1

N

Accepted Payment Methodology

Formula used to calculate the student's Federal Pell Grant Award.

The Payment This field is required. Methodology that can Range: 1-5. See Pell be accepted is Grant Calculations Appendix for regulations dictated by the Academic calendar. covering which Academic calendars may Refer to the Pell Grant Calculations use each specific Appendix for the data formula elements required for each Payment Methodology.

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Description Valid Values Processing Positions (# of Notes/Edits First Last Bytes) 210 216 7 N Accepted Cost Must equal COA Dollars and cents. Use of Attendance calculated by the leading zeros; do not include the $ sign or institution decimal point. following the Federal Pell Grant Range = 0000000 to 9999999. Payment regulations. Leave BLANK only if Used in award 217 217 1 A Accepted The student’s Enrollment enrollment status Payment Methodology is amount validation. See Pell Grant 4. Status at the time you Calculations create or update Appendix. the student record. Range for Payment Methodologies 1, 2, 3, and 5: 1=Full-time 2=3/4-time 3=1/2-time 4=Less than ½-time 5=Enrollment status changed from one payment period to another, OR student attends more than the number of terms in a full academic year.

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Positions (# of First Last Bytes) 218 219 2 A Accepted Weeks of Instructional Time Used to Calculate Payment Description Valid Values Processing Notes/Edits

Leave BLANK for School determines this value based on Payment Methodology 1. the time required for the majority of its Required for full-time students to Payment Methodologies 2, complete the program of student or the 3, 4, or 5. PM2=Total number of academic year for the weeks of instructional Range for Payment program of study, not time in academic year Methodology 2: student by student. for student’s program of See Pell Grant 00-29. study (fall through Range for Payment Calculations spring terms). Methodology 3, 4, Appendix. PM5 (academic 5: 00-78 calendars 1, 2, 3, 4) and PM3=Total number of weeks of instructional time in all terms in academic year for student’s program of study PM5 (academic calendar 6) and PM4=The lesser of either (a) total number of weeks of instructional time for a full-time student to complete hours in student’s program of study, or (b) total number of weeks of instructional time for a full-time student to complete hours in academic year for student’s program of study. Total Number of weeks on instructional time provided by this student’s Program of Study during a full academic year.

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) Total number of weeks Leave BLANK for 220 221 2 A Accepted Weeks of inst. of instructional time in Payment time in the school’s definition of Methodology 1. Program's a full academic year for Required for Definition of this student’s Program of Payment Methodologies 2, Academic Year Study. 3, 4, or 5. Range for Payment Methodologies 2, 3, 4, or 5:
30-78

Processing Notes/Edits

222

225

4

A

Accepted Total number of Cr/Clock Hrs in credit/clock hours in all Award Year payment periods institution expects this student to attend and be paid for during this Federal Pell Grant Award year.

BLANK for Academic calendars 1, 2, 3, and 4. Ranges: 0000-3120 if Academic calendar =5 0000-0100 if Academic calendar =6

Used in award amount validation. See Pell Grant Calculations Appendix.

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Description Valid Values Processing Positions (# of Notes/Edits First Last Bytes) Used in award Total number of credit or BLANK for 226 229 4 A Accepted amount validation. Academic Cr/Clock Hours clock hours in the in this student’s school’s definition of a calendars 1, 2, 3, See Pell Grant Calculations full academic year for or 4. Program of Appendix. this student’s Program of Study’s Ranges: Academic Year Study. If invalid or BLANK, 0900-3120 if Academic calendar then correct to (in the order shown): =5 --Credit/Clock hours 0024-0100 if Academic calendar in the academic year for this student’s =6 program of study, if any; --Credit/Clock hours in the academic year on file for Attended campus, if any; --Credit/Clock hours in the academic year on file for Reporting campus, if any; --0900 if Academic calendar=5; 0024 if Academic calendar=6; --BLANK if supplied and not needed for Payment Methodology. 230 232 3 A/N Institution This is an internal Institutional No editing Internal sequence number the defined Sequence institution can define. Number 233 251 19 A Unused Reserved for expansion Constant spaces

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 252 256 5 N Scheduled Scheduled amount for a Range = Federal Pell full time student. 00000 to Grant Maximum Award Amount 257 272 16 A Student’s Last The last name of the A – Z, 0 – 9, Name student for this CPS period, apostrophe, transaction. hyphen or blank 273 284 12 A Student’s First The first name of the A – Z, 0 – 9 or Name student for this CPS blank transaction. 285 285 1 A Student’s The middle initial of the A – Z or blank Middle Initial student for this CPS transaction. 286 294 9 A/N Student Current Social Security Number, Valid Social SSN as altered by the student Security Number through the CPS for the or BLANK if not Transaction number matched reported. This field equals the original SSN if the student has not changed SSN in the CPS. Blank indicates this record could not be matched on Student ID and/or EFC during Federal Pell Grant processing. Valid date of birth = 295 302 8 D Student Date of Date of birth of the CCYYMMDD Birth student. Processing Notes/Edits

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Year-to-Date Record (Origination) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 303 303 1 A CPS Designates whether CPS BLANK = Not Verification selected the student for selected by CPS Selection Code institutional verification for verification of applicant data as of * = Selected by the Transaction number CPS for Institution verification of reported. applicant data 304 310 7 N YTD The total of processed Dollars and cents. Disbursement disbursements by the Use leading zeros; Amount Pell Processor do not include the $ sign or decimal point. Range = 0000000 to AWARD AMOUNT MAX 311 336 26 A Batch ID Number generated by the Format = institution to uniquely CCYYXX999999 identify a specific batch CCYYMMDDHH of records. Format for MMSS the batch ID is specified. where: XX = batch type code (alpha) CCYY = last year in cycle = ‘2003' 999999 = Reporting Pell ID CCYYMMDD = date batch created HHMMSS = time batch created 337 344 8 D Process Date Date this record Format = (segment) was processed CCYYMMDD by the Federal Pell Grant program 345 350 6 A Unused Reserved for future Constant spaces expansion Total Record 350
Length

Processing Notes/Edits

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Year-to-Date Record (Disbursement)
Field Length Type Field Name Description Positions (# of First Last Bytes) 1 1 1 A YTD Record Indicates if record is the Indicator YTD Origination, YTD Disbursement, or Summary data. 2 24 23 A/N Origination ID Unique number used to identify the origination for which the disbursement is to be applied against. Valid Values Processing Notes/Edits

Constant: “D”

25

37

13

38

38

1

39

40

2

A/N Disbursement This field can contain Crossany cross-reference Reference information useful to the institution to identify student records internally. A Action Code Code to indicate action A = Accepted - all to be taken fields accepted C = Corrected one or more fields corrected N Disbursement Number of the Must be numeric: Identifier = 66 to 99 Reference disbursement per student 01 to 99 are Reserved for the Number for the Award Year Pell Processor system generated disbursements

Identifier Format = 999999999XX200 399999900 Where: SSN = 001010001 to 999999999 Name Code = XX Year Indicator = 2003 Valid PELL ID = 999999 Orig Sequence Number = 00 Institution defined No editing

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Year-to-Date Record (Disbursement) (Continued)
Field Length Type Field Name Description Valid Values Processing Positions (# of Notes/Edits First Last Bytes) 41 47 7 N Accepted Amount of disbursement Dollars and cents. Disbursement for student's payment Use leading zeros; Amount period. If an adjustment, do not include the this value is a $ sign or decimal replacement amount. point. Range = 00000 to Maximum for Award Year P = positive 48 48 1 A Accepted Indicates whether the Indicator Sign Reported Disbursement N = negative Amount is an increase or a decrease to the total amount that has been disbursed to the student for the award year. 49 56 8 D Disbursement Date this disbursement CCYYMMDD = Process Date must be Date was or will be made to Range = 20020621 within N days prior of the student. to 20080930 disbursement date. 57 57 1 N Unused Reserved for future Constant spaces expansion 58 65 8 N Payment Period Beginning date of CCYYMMDD = Field is required Start Date Payment Period Range = 20020101 when an institution is to 20030630 ineligible. or BLANK 66 103 38 A Unused Reserved for future Constant spaces expansion

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Year-to-Date Record (Disbursement) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 104 129 26 A/N Disbursement Number generated by the Format = Batch ID institution to identify the #DCCYY999999C batch of disbursement CYYMMDDHHM records. MSS where: CCYY = last year in cycle = ‘2003' 999999 = Reporting PELL ID CCYYMMDD = date batch created HHMMSS = time batch created 130 350 221 A Unused Reserved for future Constant spaces expansion 350 Total Record Length Processing Notes/Edits

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Year-to-Date Record (Summary)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) 1 1 1 A YTD Record Indicates if record is the Constant: “S” Indicator YTD Origination, YTD Disbursement, or Summary data. 2 8 7 N Total Provided by the Pell Range = 0000000 Unduplicated Processor. Year-to-Date to 9999999 Recipients number of unduplicated recipients for institution. 9 15 7 N Total Provided by the Pell Range = 0000000 Originations Processor. Year -to-Date to 9999999 number of originations received for the institution. Range = 0000000 16 22 7 N Originations Provided by the Pell Accepted Processor. Year-to-Date to 9999999 number of originations received and accepted for the institution. Range = 0000000 23 29 7 N Originations Provided by the Pell Corrected Processor. Year-to-Date to 9999999 number of originations received and corrected for the institution. Range = 0000000 30 36 7 N Originations Provided by the Pell Rejected Processor. Year-to-Date to 9999999 number of originations received and rejected for the institution. Range = 0000000 37 43 7 N Total Provided by the Pell Disbursements Processor. Year-to-Date to 9999999 number of Disbursements received for the institution. Processing Notes/Edits

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Year-to-Date Record (Summary) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) Range = 0000000 44 50 7 N Disbursements Provided by the Pell Accepted Processor. Year-to-Date to 9999999 number of Disbursements received and accepted for the institution. Range = 0000000 51 57 7 N Disbursements Provided by the Pell Corrected Processor. Year-to-Date to 9999999 number of Disbursements received and corrected for the institution. Range = 0000000 58 64 7 N Disbursements Provided by the Pell Rejected Processor. Year-to-Date to 9999999 number of Disbursements and rejected for the institution. 65 67 3 N Comment Code Comment code number. Range = 000 to XXX 999 or Blank Range = 0000000 68 74 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 75 77 3 N Comment Code Comment code number. Range = 000 to XXX 999 or Blank Processing Notes/Edits

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Year-to-Date Record (Summary) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) Range = 0000000 78 84 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 85 87 3 N Comment Code Comment code number Range = 000 to XXX 999 or Blank Range = 0000000 88 94 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 95 97 3 N Comment Code Comment code number Range = 000 to XXX 999 or Blank Range = 0000000 98 104 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 105 107 3 N Comment Code Comment code number Range = 000 to XXX 999 or Blank Range = 0000000 108 114 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 115 117 3 N Comment Code Comment code number Range = 000 to XXX 999 or Blank Processing Notes/Edits

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Year-to-Date Record (Summary) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) Range = 0000000 118 124 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 125 127 3 N Comment Code Comment code number Range = 000 to XXX 999 or Blank Range = 0000000 128 134 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 135 137 3 N Comment Code Comment code number Range = 000 to XXX 999 or Blank Range = 0000000 138 144 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 145 147 3 N Comment Code Comment code number Range = 000 to XXX 999 or Blank Processing Notes/Edits

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Year-to-Date Record (Summary) (Continued)
Field Length Type Field Name Description Valid Values Positions (# of First Last Bytes) Range = 0000000 148 154 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 155 157 3 N Comment Code Comment code number Range = 000 to XXX 999 or Blank Range = 0000000 158 164 7 N Comment Code Provided by the Pell XXX Count Processor. Year-to-Date to 9999999 or Blank number of times comment code was returned to the institution on an acknowledgement. 165 350 186 A Unused Reserved for future Constant spaces expansion 350 Total Record Length Processing Notes/Edits

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