EHP5 for SAP ERP 6.

0 June 2011 English

Period End Closing Financial Accounting (159)
Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Period End Closing Financial Accounting (159): BPD

Copyright
© Copyright 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C , World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.
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SAP Best Practices

Period End Closing Financial Accounting (159): BPD

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SAP Best Practices

Period End Closing Financial Accounting (159): BPD

Contents
Period End Closing Financial Accounting ............................................................................................ 6 1 2 Purpose ......................................................................................................................................... 6 Prerequisites.................................................................................................................................. 7 2.1 2.2 3 Master Data ............................................................................................................................ 7 Roles ...................................................................................................................................... 7

Process Overview Table ............................................................................................................. 10 3.1 3.2 3.3 Process 1: Process Day-End Closing .................................................................................. 10 Process 2: Process Month-End Closing .............................................................................. 10 Process 3: Process Year-End Closing ................................................................................. 14

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Process Steps ............................................................................................................................. 16 4.1 Scenario I: Day-End Closing ................................................................................................ 16 Update Exchange Rates ............................................................................................... 16 Gaps in Document Number Assignment ...................................................................... 17 Invoice Numbers Allocated Twice ................................................................................. 18 Display the Compact Document Journal ...................................................................... 18

4.1.1 4.1.2 4.1.3 4.1.4 4.2

Scenario II: Month-End Closing ........................................................................................... 20 Update Exchange Rates ............................................................................................... 20 Gaps in Document Number Assignment ...................................................................... 21 Invoice Numbers Allocated Twice ................................................................................. 22 Open and Close Posting Periods .................................................................................. 23 Enter Recurring Entries................................................................................................. 24 Post Recurring Entries .................................................................................................. 26 Run Batch Input Session .............................................................................................. 27 Automatic Clearing of GR/IR Account .......................................................................... 28 Automatic Clearing........................................................................................................ 29 Manual Clearing ............................................................................................................ 31 Post Adjustment Entries................................................................................................ 32 Foreign Currency Revaluation ...................................................................................... 33 Post Tax Payable (Posting Tax Amounts Manually) .................................................... 35 Record of Sales and Use Taxes Report ....................................................................... 37 Comparative Analysis ................................................................................................... 38 Close Previous Accounting Period ............................................................................... 40 Display the Document Journal ...................................................................................... 41 Financial Statements .................................................................................................... 43

4.2.1 4.2.2 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 4.2.8 4.2.9 4.2.10 4.2.11 4.2.12 4.2.13 4.2.14 4.2.15 4.2.16 4.2.17 4.2.18 4.3

Scenario III: Year-End Closing ............................................................................................. 46

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SAP Best Practices 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.3.7 4.3.8 4.3.9 5

Period End Closing Financial Accounting (159): BPD

Create Factory Calendar for New Year ........................................................................ 46 Carry Forward AP/AR Balances ................................................................................... 47 Carry Forward GL Balances ......................................................................................... 48 Balance Confirmation Receivable ................................................................................. 49 Balance Confirmation Payable ..................................................................................... 51 Final Close and Release Financial Reporting............................................................... 53 Close Previous Accounting Period ............................................................................... 55 Display the Document Journal ...................................................................................... 56 Print 1099 MISC Forms ................................................................................................ 57

Appendix...................................................................................................................................... 59 5.1 5.2 Reversal of Process Steps ................................................................................................... 59 Used Forms .......................................................................................................................... 59

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As with month-end closing. You do not have to create special opening financial statements. you open new posting periods and carry forward the balances from the previous year. you first must perform the closing operations in the subledger accounting areas you are using. You then prepare and create the financial statements and document the business transactions using the balance audit trail. The balances of the balance sheet accounts are simply carried forward into the new fiscal year. © SAP AG Page 6 of 59 . The SAP System offers a range of reports with which you can carry forward balances into the new fiscal year. month-end. document the posting data. the system provides a series of standard reports that you can use to generate evaluations and analyses directly from all of the posted account balance. you can create all the external reports required. Any postings you make in the old fiscal year automatically adjust the relevant carry-forward balance. These include:    Accounts receivable and accounts payable accounting Inventory accounting Asset accounting   Year-end closing is split into two phases: At the beginning of the new fiscal year. The system helps you carry out the following:   Creating the balance sheets and P&L statements Document the posting data No additional postings are required for day-end closing. and carry out the internal evaluations. During this process. For this purpose. You do not have to close the old fiscal year and carry out the closing postings before opening the new fiscal year.SAP Best Practices Period End Closing Financial Accounting (159): BPD Period End Closing Financial Accounting 1 Purpose Closing operations are periodic tasks and can be subdivided in FI as follows:    Day-end closing Month-end closing Year-end closing The closing operations component helps you prepare and carry out the activities required for dayend. and year-end closing. the profit and loss accounts are carried forward to one or more retained earnings accounts. You can use the following evaluations for day-end closing and for documenting the posting data:   Compact-Document journal Evaluation of the documents that have not been posted To carry out the closing operations in G/L accounting.

1 Master Data You have entered the master data required to go through the procedures of this scenario.14 SM35 S_ALR_87012284 or S_PL0_86000028 Finance Manager (SAP_NBPR_FINACC_M) © SAP AG Page 7 of 59 . S_ALR_87012342 S_ALR_87012341 FBD1 F.2 Roles Use The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC).SAP Best Practices Period End Closing Financial Accounting (159): BPD 2 Prerequisites 2. Prerequisites The business roles have been assigned to the user who is testing this scenario. Business Role SAP_NBPR_EMPLOYEE_S Details Employee (Professional User) Gaps in Document Number Assignment Invoice Numbers Allocated Twice Enter Recurring Entries Post Recurring Entries Run Batch Input Session Financial Statement Activity Transaction Assignment of this role is necessary for basic functionality. You do not need these roles if you are using the standard SAP GUI. The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. You only need these roles if you are using the NWBC interface. Service Area Manufacturing Area / Trading Area Master Data Cost Center Material Master G/L Accounts Value * * * Selection ALL ALL ALL Comment all posted cost centers required all posted materials required all accounts required 2.

52 S_ALR_87003642 (OB52) F.19 FB50 FAGL_FC_VAL FAGLF03 OB42 F107 S_ALR_87012287 F.18 Part of EC Sales List SP01 Update Exchange Rates Display the compact document journal Balance Interest Calculation Open and Close Posting Periods Automatic Clearing of GR/IR Account Analyze GR/IR Clearing Accounts Post Adjustment Entries Foreign Currency Revaluation Comparison Documents / Transaction Figures Define Interest Rates Valuation of Provisions Display the document journal Carry Forward AP/AR S_BCE_68000174 S_ALR_87012289 F.17 Vendor Balance Confirmation F.13 F.07 © SAP AG Page 8 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD Create Factory Calendar for New Year SAP_NBPR_US_FINACC_M (Finance Manager US) SAP_NBPR_US_FINACC_M (Finance Manager US) SAP_NBPR_AP_CLERK_M (Accounts Payable Manager) SAP_NBPR_AR_CLERK_S (Accounts Receivable Accountant) SAP_NBPR_AP_CLERK_S (Accounts Payable Accountant) SAP_NBPR_IT_ADMIN_S (IT Administrator (Professional User)) SAP_NBPR_FINACC_S (General Ledger Accountant) Record of Use and Sales Taxes (USA) Generic Withholding Tax Reporting Manual Clearing Customer Balance Confirmation SCAL S_ALR_87012394 S_P00_07000134 F-44 F.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Balances Carry Forward GL Balances Regrouping Receivables/Payables Financial Statement FAGLGVTR FAGLF101 S_ALR_87012284 © SAP AG Page 9 of 59 .

if there are any gaps in document number lists Invoice Numbers Allocated Twice Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012341 Checklist.2 Process 2: Process Month-End Closing Process step Update External process reference Business condition Exchange Business role Trans-action code S_BCE_68000174 Expected results New General Ledger Accountant © SAP AG Page 10 of 59 .1 Process 1: Process Day-End Closing Process step Update Exchange Rates External process reference Business condition Exchange rates for foreign currencies are updated each day or each month.SAP Best Practices Period End Closing Financial Accounting (159): BPD 3 Process Overview Table 3. which indicate the debit / credit totals for each account type Display the compact document journal General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87012289 3. Checklist to find gaps in the document number assignment across several ledgers Checklist of documents assigned more than once Checklist of the most important data from the posted documents Business role Trans-action code S_BCE_68000174 Expected results New exchange rates are available in the system General Ledger Accountant (SAP_NBPR_FINACC_S) Gaps in Document Number Assignment Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012342 Checklist. if there are double invoice numbers Totals sheets.

Business role Trans-action code Expected results exchange rates are available in the system (SAP_NBPR_FINACC_S) Gaps in Document Number Assignment Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012342 Checklist. New accounting period is starting Recurring documents for the period that were entered into system must be processed. MM. Batch input Post Recurring Finance Manager F. A/R.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step Exchange Rates External process reference Business condition rates for foreign currencies are updated each day or each month.14 © SAP AG Page 11 of 59 . if there are double invoice numbers No more A/P. or Asset postings can be made to the previous period. General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) Enter Recurring Entries Finance Manager (SAP_NBPR_FINACC_M) FBD1 Batch input session is created with 'postings' for recurring documents that can be processed to post the required financial activity. New accounting period is open for posting so that transactions can be processed. if there are any gaps in document number lists Invoice Numbers Allocated Twice Open and Close Posting Periods Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012341 Checklist. Checklist to find gaps in the document number assignment across several ledgers Checklist of documents assigned more than once Close Accounts Receivable. and Asset subsystems from posting into prior period. Accounts Payable.

(SAP_NBPR_FINACC_M) Run Batch Input Session Post the recurring documents processed in prior step. General Ledger Accountant (SAP_NBPR_FINACC_S) F. The GR/IR account is cleared with the correct purchase order and value quantity once the goods receipt and invoice receipt have been posted.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step Recurring Entries External process reference Business condition documents for the period that were entered into system must be processed. This keeps the Automatic Clearing of GR/IR Account special process GR/IR clearing accounts General Ledger Accountant (SAP_NBPR_FINACC_S) F. the program tries to create a group of documents that can be cleared from a group of documents that cannot be cleared by successively omitting documents.13 © SAP AG Page 12 of 59 . For GR/IR accounts. Business role Trans-action code Expected results session is created with 'postings' for recurring documents that can be processed to post the required financial activity.13 Automatic Clearing of GR/IR Account Clear the GR/IR account of ‘matching’ debit/credits to make analysis of ‘open item’ easier. Finance Manager (SAP_NBPR_FINACC_M) SM35 Accounting documents posted and recurring documents updated with processing data ('next run on' and 'number of runs').

Finance reporting Finance reporting Accounts Payable Manager (SAP_NBPR_AP_CLERK_M) General Ledger Accountant (SAP_NBPR_FINACC_S) F-44 FB50 Documents are cleared Make sure that the financial records represent the business activities. during the period.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition Business role Trans-action code Expected results analysis of the GR/IR account at a manageable level. to better represented the current financial situation. like accruals. Foreign currency transactions must be valuated at the current exchange rate. Foreign Currency Revaluation General Ledger Accountant (SAP_NBPR_FINACC_S) FAGL_FC_VAL Post Tax Payable Rcoed of Sales and Use Taxes Report Comparison Documents / Transaction Figures Close Previous Accounting Period SAP_NBPR_DE_FINACC_M (Finance Manager Finance Manager (US) (SAP_NBPR_US_FINACC_M) FB41 S_ALR_87012394 Rcoed of Sales and Use Taxes Report Finance reporting General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLF03 ‘Close’ previous accounting period so that no more financial posting can be made that would change the General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) No more G/L postings are allowed in the previous period. © SAP AG Page 13 of 59 . Foreign currency postings are represented with 'current date valuation'. to the best capability possible. Manual Clearing \Post Adjustment Entries Clear the documents Post adjustments to current financial data.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition results reported. Balance sheet accounts have balances for the new year and P/L account balances have been posted into retained earnings. Business role Trans-action code Expected results Display the document journal List of the posted documents in the period Finance reporting General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87012287 List of the posted documents in the period for documentation Financial Statements Financial Statement: Actual/Actual Comparison Financial Statement Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012284 or S_PL0_86000028 3.07 Carry Forward GL Balances General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLGVTR Re-grouping Receivables/Payables General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLF101 © SAP AG Page 14 of 59 .3 Process 3: Process Year-End Closing Process step External process reference Business condition Business role Trans-action code SCAL Expected results Factory Calendar is defined for the next years Vendor AND Customer balances have been carried into the new year. General Ledger Accountant (SAP_NBPR_FINACC_S) F. Create Factory Calendar for New Year Finance Manager (SAP_NBPR_FINACC_M) Carry Forward AP/AR Balances Carry the A/P balances into the new fiscal year.

18 S_ALR_87012284 Financial results of the company are released. © SAP AG Page 15 of 59 .17 Expected results Balance Confirmation Receivable Balance Confirmation Payable Final Close and Release Financial Reporting The company’s financial results must be reported. No more financial postings are allowed in the previous period. SAP_NBPR_AR_CLERK_S (Accounts Receivable Manager) Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) General Ledger Accountant (SAP_NBPR_FINACC_S) F. Close Previous Accounting Period General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) Display the Document Journal Print 1099 Misc Forms Apply new year’s change Packages General Ledger Accountant (SAP_NBPR_FINACC_S) Finance Manager (US) (SAP_NBPR_US_FINACC_M) S_ALR_87012287 S_P00_07000134 The 1099 Misc forms are printed. Do not allow any more financial postings in the previous period because the results have been released.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition Business role Trans-action code F.

Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Enter Translation Rates S_BCE_68000174 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Update Exchange Rates 2. field contains an exchange rate according to the indirect quotation method. select the line and copy (F6) and change the Valid from date and Indir.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4 Process Steps 4. 3.quot/Dir.1 Use In this activity. you update exchange rates. Make the following entries: Field name ExRt Valid from Indir. The exchange rate is based on a ratio defined for currency combinations. Update Exchange Rates Procedure 1.1 Scenario I: Day-End Closing 4.quot (or Dir. On the Change View "Currency Exchange Rates": Overview screen. values to simplify the update.quot.quot. The © SAP AG Page 16 of 59 .quot. The Indir.) From To Description Exchange Rate User action and values M <validity dates> <number> <foreign currency> < local currency> Enter the exchange rate ratio here for example <EUR> in the US <USD> Comment add 'M' ExRt entry for desired currency combinations You can copy existing records.1. choose New Entries.

The exchange rate gives the price in the to currency that you must pay for a unit (10. Prerequisites To execute this activity.2 Use Gaps in Document Number Assignment You can use this report to find gaps in the document number assignment across several ledgers. Result New exchange rates are available in the system. 4. field contains an exchange rate according to the direct quotation method. 100. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Gaps in Document Number Assignment S_ALR_87012342 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Gaps in Document Number Assignment 2. For posting run the processes in the External Financial Accounting (102) scenario.quot. number range.SAP Best Practices Period End Closing Financial Accounting (159): BPD exchange rate gives the amount of the from currency that you get for a unit (10. If you specify the document type as selection criteria. Choose Save. Processing takes place at the level of company code. Procedure 1. Description User action and values #1000 <current year> Comment © SAP AG Page 17 of 59 .1. The Dir. and so on) of the to currency. 4. 100. The system recognizes and documents document numbers that have been assigned more than once in an interval. in Accounts Payables (158) scenario or in the Cash Management (160) scenario using the master data from these documents. make the following entries: Field name Company Code Fiscal Year 3. in the Accounts Receivables (157) scenario. documents must be posted. the program determines the relevant number range automatically. and fiscal year. and so on) of from currency. in the General Ledger (156) scenario. On the Gaps in document Number Assignment screen. Choose Execute.

Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  S_ALR_87012341 . documents must be posted.4 Use Display the Compact Document Journal © SAP AG Page 18 of 59 . 4.Invoice Numbers Allocated Twice S_ALR_87012341 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Invoice Numbers Allocated Twice 2. Choose Execute. 4.1. If there are mistakes a list of missing document numbers and document numbers assigned more than once is created.SAP Best Practices Period End Closing Financial Accounting (159): BPD Result All documents for the number range interval specified are selected and the system checks whether there are gaps or document numbers that have been assigned more than once. make the following entries: Field name Company Code Fiscal Year Description User action and values #1000 <current year> Comment 3. On the Invoice Numbers allocated twice screen. Result A list of document numbers that are allocated twice is created.3 Use Invoice Numbers Allocated Twice The program creates a list that displays all documents per vendor’s or customer’s account number that occur repeatedly to determine if a duplicate invoice exists.1. For posting run the processes in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. Procedure 1. Prerequisites To execute this activity.

If necessary. Prerequisites To execute this activity. enter the required data. Choose Execute. Proceed as follows to check whether relevant documents exist in the system: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Compact Document Journal S_ALR_87012289 Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Compact Document Journal 2. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. Procedure 1. If you have only one ledger. The list can be used as a compact journal and for reconciliation with the account balances (accounting reconciliation). enter the specified reference document numbers (see entry from example) Result © SAP AG Page 19 of 59 . On the Compact Document Journal screen. respectively standard ledger <0L> is filled Comment General Selections Reference Number Execute (F8) 3. documents must be posted. For posting run the processes in the General Ledger (156) scenario.SAP Best Practices Period End Closing Financial Accounting (159): BPD The compact document journal displays the most important data from the document headers and items in the form of a table for the documents selected. the field isn’t necessary. Field name Company Code Fiscal Year Ledger Description User action and values #1000 Current fiscal year Choose the Ledger you are interested in.

On the Change View "Currency Exchange Rates": Overview screen. select the line and copy (F6) and change the Valid from date and Indir. Totals sheets. values to simplify the update.quot. statistical documents).SAP Best Practices Period End Closing Financial Accounting (159): BPD A separate list is created for each document status (normal documents. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Enter Translation Rates S_BCE_68000174 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Update Exchange Rates 2.2 Scenario II: Month-End Closing 4. indicating the debit / credit totals for each account type (G/L accounts. Update Exchange Rates Procedure 1.quot/Dir. Make the following entries: Field name ExRt Valid from Indir.quot (or Dir. choose New Entries. © SAP AG Page 20 of 59 .1 Use In this activity.quot.) From To <local currency> Description Exchange Rate User action and values M <validity dates> <number> Enter the exchange rate ratio here For example <EUR> For example <USD> Comment add 'M' ExRt entry for desired currency combinations You can copy existing records. vendors) separately according to posting period. 3. you update exchange rates. customers. are put out for each company code at the end of the compact document journal. 4. sample documents. The document status is indicated in the list header. The exchange rates can be maintained each day or every month-end at least.2. recurring entry original documents.

2 Use Gaps in Document Number Assignment You can use this report to find gaps in the document number assignment across several ledgers. 100. Processing takes place at the level of company code. in the General Ledger (156) scenario. field contains an exchange rate according to the direct quotation method. The system recognizes and documents document numbers that have been assigned more than once in an interval. in the Accounts Receivables (157) scenario. The Dir.SAP Best Practices Period End Closing Financial Accounting (159): BPD The exchange rate is based on a ratio defined for currency combinations. Result New exchange rates are available in the system. the program determines the relevant number range automatically. Choose Save. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Gaps in Document Number Assignment S_ALR_87012342 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Gaps in Document Number Assignment 2. make the following entries: Field name Description User action and values Comment © SAP AG Page 21 of 59 . For posting run the processes in the External Financial Accounting(102) scenario. number range. and fiscal year. On the Gaps in document Number Assignment screen. and so on) of the to currency. If you specify the document type as selection criteria. The Indir. 4. Procedure 1. and so on) of from currency. 4. field contains an exchange rate according to the indirect quotation method. The exchange rate gives the amount of the from currency that you get for a unit (10.quot. 100. in Accounts Payables (158) scenario or in the Cash Management (160) scenario using the master data from these documents. documents must be posted.quot.2. The exchange rate gives the price in the to currency that you must pay for a unit (10. Prerequisites To execute this activity.

If there are mistakes a list of missing document numbers and document numbers assigned more than once is created. © SAP AG Page 22 of 59 . For posting run the processes in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. Procedure 1. make the following entries: Field name Company Code Fiscal Year Description User action and values #1000 <current year> Comment 3.2.Invoice Numbers Allocated Twice S_ALR_87012341 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Invoice Numbers Allocated Twice 2.SAP Best Practices Period End Closing Financial Accounting (159): BPD Company Code Fiscal Year 3. 4. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  S_ALR_87012341 . Result A list of document numbers that are allocated twice is created.3 Use Invoice Numbers Allocated Twice The program creates a list that displays all documents per account number of the vendor or the customer that occur within a reference number repeatedly to determine if a duplicate invoice exists. On the Invoice Numbers allocated twice screen. Choose Execute. Choose Execute. Prerequisites To execute this activity. documents must be posted. #1000 <current year> Result All documents for the number range interval specified are selected and the system checks whether there are gaps or document numbers that have been assigned more than once.

2. D. you close the posting periods and open the new accounting period. Choose Save. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. D. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / Close Posting Periods 2. use transaction S_ALR_87012178 or menu path Accounting  Financial Accounting  Accounts Receivable  Information System  Reports for Accounts Receivable Accounting  Customers: Items Customer Open Item Analysis by Balance of Overdue Items. Description User action and values 0010 <new period> <actual year> or at the yearend <new year> <the highest permitted posting period> <the highest permitted posting year> Comment variant for the company code New period for Account Types (A. To view a vendor aging report. M. © SAP AG Page 23 of 59 . A/R. and S) Result No more A/P. S) year for Account Types (A. K.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.4 Use Open and Close Posting Periods In this activity. To view a customer aging report. use transaction S_ALR_87012085 or menu path Accounting Financial Accounting  Accounts Payable  Information System  Reports for Accounts Payable Accounting  Vendors: Items  Vendor Payment History with OI Sorted List. M. Procedure 1. or MM postings can be made to the previous period. K. make the following entries: Field name Variant From per 1 Year To period Year 3.

you enter recurring entries. Procedure 1. 01 for example. On the Enter: Recurring Entry: Header Data screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Account Type + A D K M S Description Valid for all account types Assets Customers Vendors Materials G/L Accounts 4.5 Use Enter Recurring Entries In this activity.2. make the following entries: Field name Company Code First run on Last run on Interval in months Run date Run schedule Transfer amounts in local currency Copy texts <select> <select> Description User action and values #1000 <1st of current month> <1st of next month> <select required interval> <select required day> for example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Posting  Reference Documents  Recurring Document FBD1 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Posting  Recurring Documents  Enter Recurring Entry 2. 01 Comment © SAP AG Page 24 of 59 .

Choose Enter. 1101 * * <select> * for example. 630050 4.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Transfer tax amounts in local currency Document Type Currency Rate Reference Translatn Date Document Header Text Trading part BA PstKy Account SGL Ind TType 3. 10000 for example. On the Enter: Recurring Entry: Add G/L account item screen. CA0000000 for example. I0 or I1 Description User action and values Comment © SAP AG Page 25 of 59 . Description User action and values <select> SA USD Comment 40 <select account> for example. make the following entries: Field name G/L Account Company Code Amount Tax Code Calculate tax Tax Jurisdiction Key Business Area Cost Center Order Profit Center Network Purchasing Doc Quantity Assignment Text PstKy 50 * for example.

Procedure 1. * for example. 217200 6. On the Create Posting Documents from Recurring Documents screen. In other cases the value date is not necessary Save 7. Choose Enter. Complete document details and choose Result The recurring entries are made 4. Run the processes in step 4.2. The system checks if the recurring posting exists in the system with a post date within the period being posted.2. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Recurring Entries  Execute F. make the following entries: Field name Amount Value Date Description User action and values * * Comment for example.5. Prerequisites To execute this activity. you post recurring entries. On the Enter: Recurring Entry: Add G/L account item screen.6 Use Post Recurring Entries In this activity. first of current month The value date is needed for bank accounts with field status group YB05. recurring entries must be entered. 10000 For example.14 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Recurring Entries  Execute Recurring Entries 2.SAP Best Practices Period End Closing Financial Accounting (159): BPD Account SGL Ind TType 5. make the following entries: Field name Description User action and values Comment © SAP AG Page 26 of 59 .

On the Batch Input: Session Overview screen. the batch input session name SAPF120 is set by the program. Procedure 1. On the Process Session Create screen. then choose Process or Enter. <1st of current month> for example. but Process/foreground and Background also work). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code System  Services  Batch Input  Sessions SM35 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Closing Preparation  Batch Input Monitoring 2. 4. If you do not assign a separate Batch input session name.SAP Best Practices Period End Closing Financial Accounting (159): BPD Company Code Fiscal Year Settlement Period Settlement Period to Session Name #1000 <current fiscal year> <starting date> <end date> <select a name> for example.2. <last day of current month> If required. select a session to process and choose Process Session (F8).7 Use Run Batch Input Session This activity runs the batch input session. 3. Process/foreground: All the screens are displayed and must be confirmed with Enter © SAP AG Page 27 of 59 . Prerequisites A batch input session must exist or be created. select a mode (Display errors only is preferred. Choose Execute. Result A batch input session is created with postings for recurring documents that can be processed to post the required financial activity. 3.

Background: The documents are not posted in the foreground.13 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Clearing  Automatic © SAP AG Page 28 of 59 . Correct any errors that show during processing. only documents with errors are displayed that you can correct. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Automatic Clearing  Without Specification of Clearing Currency F. Check manually whether all documents of a session were posted.SAP Best Practices Period End Closing Financial Accounting (159): BPD Display Errors Only: The documents are not posted in the foreground. The purchase order number and item is used to compare documents. For posting run the processes in the Materials Management (104) scenario using the master data from these documents. Result Accounting documents are posted and recurring documents are updated with processing data (next run on and number of runs). documents in material management must be posted. the selection screen Session Successfully Processed displays after the posting.8 Use Automatic Clearing of GR/IR Account This activity handles the automatic clearing of the GR/IR accounts. Documents with errors remain in the session and can then be processed and corrected in the foreground. Debited Accounts G/L Accounts Vendors Customers Credited Accounts G/L Accounts Vendors Customers 4.2. If a session was processed in the foreground. You can see this in the session overview. To display a posted document. use transaction code FBL3N. Procedure 1. 4. Prerequisites To execute this activity. Confirm the selection screen with Enter.

This keeps the analysis of the GR/IR account at a manageable level. vendor. but single values entry <deselect> You can select Test run to review the data that can be cleared without actually clearing the data Comment Test run Posting Parameters Clearing date <last day of current fiscal year for yearend clearing> Execute. © SAP AG Page 29 of 59 . The system displays the message This program is a production run. It selects all accounts specified in the value sets that have debit and credit postings. GR/IR clearing accounts) automatically. 4. The system generates a report showing the details of the documents not 'cleared' and 'cleared'. open item documents must be posted. Choose 4.9 Use Automatic Clearing This program clears open items from customer. On the Automatic Clearing Screen. make the following entries: Field name Company Code Fiscal Year Select G/L accounts G/L Accounts Description User action and values #1000 <current fiscal year> <select> <select account> for example. Choose Enter. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. for example. with 'clearing' document information. xxxx/12/31 Last day of month for month-end clearing 3.2. For posting run the processes in the General Ledger (156) scenario. 211200 Not interval.SAP Best Practices menu Clearing Period End Closing Financial Accounting (159): BPD 2. Result The GR/IR account is cleared with the correct purchase order and value quantity once the goods receipt and invoice receipt have been posted. and G/L accounts (in particular. Prerequisites To execute this activity.

Choose Enter. for example.13 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Clearing  Automatic Clearing 2. and G/L accounts automatically. if the condition for automatic clearing is fulfilled (Debit and Credit same amount. vendor. Result This program clears open items from customer. The system displays the message This program is a production run. assignment is the same) © SAP AG Page 30 of 59 . Choose 4. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Automatic Clearing  Without Specification of Clearing Currency F. make the following entries: Field name Company Code Fiscal Year Posting Date Description User action and values #1000 <current fiscal year> <first actual month date> <last actual month date> Select Customers Select vendors Select G/L accounts Test run <select> <select> <select> <deselect> You can select Test run to review the data that can be cleared without actually clearing the data Comment Posting Parameters Clearing date <last day of current fiscal year for yearend clearing> Execute.SAP Best Practices Period End Closing Financial Accounting (159): BPD Procedure 1. 01/31/xxxx Last day of month for month-end clearing 3. On the Automatic Clearing Screen.

enter the required data. For Example. 4. Procedure 1.10 Use Manual Clearing If documents cannot be cleared automatically (for example the assignment is not equal).2. they can be cleared manually.11. Select the relevant document number and choose Clear Vendor Items. Prerequisites To use this activity. Comment Enter the vendor account number for whom the invoice and credit memo was posted. The process for accounts payable is described as follows.13) or Accounts Receivable (157. Section 4. On the Clear Vendor: Header Data screen. Only SAP NetWeaver Business Client (SAP NWBC): Mark the first row of the required business partner and choose All Customer Line Items Open 3. Run the processes in scenario General Ledger (156).SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. Accounts Receivable (157) or Accounts Payable (158) using the master data from this document Run the processes in scenario General Ledger (156. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Payable  Account  Clear F-44 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Accounts Payable Manager (SAP_NBPR_AP_CLERK_M) Business role menu Accounts Payable  Posting  Document Processing 2. documents with open items have to be posted. 300000 Company Code 1000 © SAP AG Page 31 of 59 .. Documents from accounts payable also can be cleared manually. Field name Account Description User action and values Enter Vendor. section 4.

To do so. As an alternative. enter the required data. mark the open items and choose Activate Items. a residual item or a new open item is created. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Posting  Enter G/L Account Document FB50 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 32 of 59 . Choose Enter. the open items you want to clear have to be activated first. Depending on your user settings. If discount has been calculated. Field name Reference From 7. and the open items for which a residual item is to be created. but to post it to the account without allocation. You have to specify the open items that are to be fully cleared. To do this. Choose Post (Ctrl+S) to finally post the document. <Today’s Date> 6. 8.2. Choose Post (Ctrl+S) to save your entries. and you are asked to update the highlighted line item. Choose Process Open Items. 4. Description User action and values Reference interval to be taken into account Comment For Example. use the field Difference Postings instead and enter the residual amount here. For some reasons it makes sense not to allocate the residual amount to one item. you can also double-click the entry field. delete the amounts that are defaulted in the respective column. Reference For Example.11 Use Post Adjustment Entries In this activity. Procedure 1. you post adjustment entries.SAP Best Practices Period End Closing Financial Accounting (159): BPD Additional Selections Clearing Date 5. Choose Residual Items and enter the residual amount for the invoice. 10. Choose the residual item by double-click and enter a describing text for the line item. REF006 Result The open items selected in the account have been cleared. On the Clear Vendor: Enter Selection Criteria screen. 12. 11. 9. If a difference is determined. Review financial results and make adjustment postings for accruals or any 'missing' financial information that is identified. which causes the transaction to calculate the residual amount itself. The document overview is being displayed now.

217000 Description User action and values #1000 <enter date> USD <enter date> for example. I0 for US tax 0% for example. internal orders and/or assets 4. <enter tax code> <select> <G/L account> S (Debit) <enter amount> <enter G/L account> H (Credit) <enter amount> <enter cost center> for example. with cost centers. internal orders and/or assets Credited Accounts Various G/L accounts with cost centers. <today> for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Posting  Posting  Post G/L Account Document 2.12 Use Foreign Currency Revaluation © SAP AG Page 33 of 59 . Debited Accounts Various G/L accounts. 1000 for example. 1101 Optional for example. Cost center Order Tax code Calculate tax 3. during the period. 111000 for example. Make the following entries: Field name Company Code Document date Currency Posting Date Reference Doc Header Text G/L Account D/C Amount in doc curr. to the best capability possible.2. Choose Post. 1000 for example. <today> Comment Result Make sure that the financial records represent the business activities. G/L Account D/C Amount in doc curr.

Prerequisites The exchange rate table has entries for currencies. Accounts exist for unrealized exchange rate differences and realized exchange rate differences. Be aware that the documents must be posted in other currencies (not in USD). The valuation methods are defined. The account determination must be defined. 4. For more information. Choose the Postings tab. see the Running Batch Input Sessions Business Process Documentation. On the Foreign Currency Valuation screen. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Foreign Currency Valuation (New) FAGL_FC_VAL Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Foreign Currency Valuation 2. For posting run the processes in the General Ledger (156) scenario. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. The gains or losses from exchange rate fluctuations from the valuation are entered as offsetting entries in separate expense and revenue accounts for exchange rate differences. Procedure 1. make the following entries: Field name Company Code Valuation Key Date Valuation Area 3. you can run the session after it has been created. To execute this activity. Make the following entries: Field name Post Valuation Immediately Posting Parameters | Determine Description User action and values Selected Selected Comment Description User action and values #1000 <last day of the previous month> YB Key date for the foreign currency valuation Comment © SAP AG Page 34 of 59 . open item documents must be posted. retaining the original account balance.SAP Best Practices Period End Closing Financial Accounting (159): BPD The total difference of all the open account items is posted to a balance sheet adjustment account. The adjustment account for each customer and vendor reconciliation account exist. If you perform an update run and enter a session name for the batch input session.

Choose the G/L Account Balances tab. The document data includes Amount in FC. © SAP AG Page 35 of 59 . 4. This transaction does not cover the taxation procedure for plants abroad or cross-company code transactions (delta Customizing). The Gain/Loss Unrealized Foreign Currency Revaluation account gets debits and credits based on gain/loss determination. Exch.SAP Best Practices Automatically Batch Input Session Name 5. Period End Closing Financial Accounting (159): BPD <name> If you do not specify a name. SAP ERP provides the following options for transfer postings:  You can post the tax amounts to a tax payable account manually via the Post Tax Payable function. cur. by document. Choose Execute. Description User action and values Selected Selected Comment Result Foreign currency postings in the system are represented in the financial statements with current date valuation. Posting Date and New Difference. You then transfer this data to the tax office form.2. The Adjustment accounts for AR and/or AP (Domestic.rate (new). Choose the Open Items: G/L Accounts tab. The amounts for the advance return for tax on sales/purchases for which a transfer posting has been made is not taken into account in the following month because the document created does not contain any tax specifications. Two types of documents are posted: 1) 'Reporting' period documents to represent 'revaluation'. Choose the Open Items Subledger tab. The output tax account cannot normally be posted directly. Select the Valuate vendors and Valuate customers checkboxes. 6.rate (original). Exch.. The data is evaluated via the documents.13 Use Post Tax Payable (Posting Tax Amounts Manually) The general ledger accounting menu contains general reports that you can use for tax on sales/purchases in list form. Foreign and/or Intercompany) get the 'off-set' amount posted to Gain/Loss account. which means that a transfer posting for the account balance cannot be made directly to the tax payable account. 8. The system generates a Foreign Currency Valuation report showing the details of what accounts. 9. the system assigns the name FAGL_FC_VALU. were 'revaluated'. Amount in loc. 10. Make the following entries: Field name Valuate G/L Account Balances Reverse Postings 11. Select the Valuate G/L Accounts checkbox. 7. 2) 'Next' period documents to 'reverse' the first postings.

Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Report  Post Tax Payable FB41 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Finance Manager (U. 215020 (chart of account 0010) for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Prerequisites To execute this activity. 125100 (Chart of account 0010) for example. open item documents must be posted. make the following entries: Field name Document Date Type Company Code Posting Date Currency PstKy Account Description User action and values <document date> SA #1000 <posting date> USD 40 <Payroll – Employee Claims Clearing> <Enter> Amount Calculate Tax PstKy Account <enter amount> <select> 50 <Payroll Taxes> <enter> for example. Procedure 1.) (SAP_NBPR_US_FINACC_M) Business role menu General Ledger  Periodic Processing  Reporting 2. On the Post Tax Payable: Header Data screen. 1000 for example. <actual date> Comment for example. <actual date> © SAP AG Page 36 of 59 .S. For posting run the processes in the General Ledger (156) scenario. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents.

A.2. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. make the following entries. On the Advance Return for Tax on Sales/Purchases screen. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Accounting  Financial Accounting  General Ledger  Reporting  Tax Reports  USA  Record of Use and Sales Taxes S_ALR_87012394 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (US) (SAP_NBPR_US_FINACC_M) General Ledger  Periodic Processing Reporting  Record of Use and Sales Tax (USA) 2.14 Use Record of Sales and Use Taxes Report This report (program RFUTAX00) is a reference for the reporting of Sales Tax or Use Tax in the U. The documents are displayed per customer or vendor account and are totaled by tax code and jurisdiction with reference to the tax base and amount in question. For posting run the processes in the General Ledger (156) scenario. documents must be posted. Procedure 1. Prerequisites To execute this activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD Amount <enter amount> for example. 1000 Post Result You have posted the tax amounts to a tax payable account manually. example (optional) 4.S. Field name Company Code Fiscal Year Ledger Posting Date xx/01/yy – xx/30/yy Description User action and values #1000 <actual fiscal year> Current fiscal year for example. 0L xx = current month Comment © SAP AG Page 37 of 59 .

you need authorization for the desired company codes (authorization object F_BKPF_BUK).2.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Description User action and values Comment yy = current year Further Selections: Jurisdiction Tax Code Enter the jurisdiction codes and tax codes for which you want to run the report Result A report listing all documents for a jurisdiction code and tax code is displayed with subtotals. If you perform the check on documents in the general ledger view and you use document splitting. and vendor accounts are compared with the debit and credit totals of the posted documents. Close the posting periods for which you perform the comparative analysis. you can compare the transaction figures with the total of the posted documents.15 Use Comparative Analysis During closing operations (month-end. or year-end closing). The debit and credit transaction figures of the G/L accounts. customer accounts. the system runs the following checks:  The debit and credit transaction figures of the G/L accounts. Procedure 1. The system uses application indexes for accounts managed on an open item basis or for line item display. end-of-quarter. This ensures that no changes are made to the transaction figures or documents during reconciliation. Such changes would cause the report to terminate.   Prerequisites To be able to perform the comparative analysis. This information can be used when preparing the tax return for Sales & Use tax. 4. You can perform this comparison for documents in the entry view or for those in the general ledger view. For this. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Accounting  Financial Accounting  General ledger  Periodic Processing  Closing  Check/Count  Reconciliation (New) FAGLF03 © SAP AG Page 38 of 59 . customer accounts. and vendor accounts are compared with the application indexes (secondary indexes). the system simultaneously checks whether the balance is actually zero in the documents for the characteristics for which you have made a zero balance setting.

and. simultaneously) on different application servers that you have grouped together in a server group. if you reconcile period 1. a Ledger. If you also have a ledger with a non-calendar fiscal year variant or a day ledger.SAP Best Practices Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger Reconciliation  Periodic Processing  Reporting 2. Company Codes. Parallel processing is performed automatically when you enter a number greater than 1 in the Number of Parallel Steps field. this is the month of January in your leading ledger but January 01 in your day ledger. enter 1 in the Number of Parallel Steps field. If you do not want to use parallel processing. the documents concerned are divided into the desired number of packages. where applicable. o Parallel Processing To speed up processing for the documents concerned. Perform the comparative analysis for all ledgers sharing a common fiscal year variant. On the Comparison: Documents / Transaction Figures screen. o Entry View or General Ledger View You have the option of running the comparative analysis on the documents in the entry view or on those in the general ledger view: o o Entry View The documents in the entry view are used for the reconciliation. you should reconcile these ledgers separately. make the following entries: Field name Fiscal Year Company Code Ledger Description User action and values <current fiscal year> #1000 0L leading ledger Comment Entry Values You can use selection criteria to restrict the comparative analysis. You specify how many documents should be combined in a lot. you can opt for parallel processing. In this way. and Posting Periods. You have the following options for this: o General Selections Enter the desired Fiscal Year. This is necessary because the system always selects the period in the relevant ledger. the Ledger field is available and you can restrict the comparative analysis to a specific ledger. The system processes the packages in parallel (that is. For example. © SAP AG Page 39 of 59 . If you set the General Ledger View indicator. General Ledger View The documents in the general ledger view are used for the reconciliation.

you receive an error message at the single document level (for example.2. if an amount in the general ledger view does not match the amount in the entry view). Procedure 1.16 Use Close Previous Accounting Period In this activity. If you additionally perform a single document comparison and choose Subledger Accounts. The display therefore contains G/L accounts and subledger accounts.SAP Best Practices Period End Closing Financial Accounting (159): BPD At the same time. see the documentation in the SAP Library under SAP NetWeaver  Application Platform  ABAP Technology  UI Technology  Controls & Control Framework for SAP GUI  SAP List Viewer. In both parts. Lower Half of the Screen o General ledger view without single document comparison You can display success messages for each G/L account. 4. For more information about the functions. o General ledger view with single document comparison Additionally. you can use the functions of the SAP List Viewer (ALV). the differences for subledger accounts are also displayed. o General Ledger View The differences are grouped by ledger. such as for sorting. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / © SAP AG Page 40 of 59 . the system compares the documents in the general ledger view against those in the entry view before running the check with the transaction figures. With this function. choose Success Messages. but also the most time-consuming. Top Half of the Screen Only differences are displayed in the top half of the screen: o Entry View The differences are grouped by currency type and account type. you close the previous accounting period. whereby the leading ledger is listed first. To do this. you can select a comparison of single documents for the documents in the general ledger view. Result The screen displaying the results of the comparative analysis is divided into two parts. This is the most comprehensive check.

It is printed on paper with an official notarial stamp. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. in the Accounts Receivable (157) scenario or in the Accounts Payable (158) scenario using the master data from these documents. The document journal contains the most important data from the document header and document items.2. make the following entries: Field name Var From period 1 Year 3. Proceed as follows to check and display documents in the system: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  © SAP AG Page 41 of 59 .17 Use Display the Document Journal The document journal is created once every month and contains all the document postings for a particular posting period.SAP Best Practices menu Period End Closing Financial Accounting (159): BPD Close Posting Periods 2. Prerequisites To execute this activity. Description Posting Period Variant User action and values <posting period variant from the company code> <from period> <year> Comment for example. Choose Save. open item documents must be posted. Procedure 1. <0010> for company #1000 Update to the new period for all remaining Account Types Update to the year for all remaining Account Types Result No more G/L postings are allowed in the previous period. For posting run the processes in the General Ledger (156) scenario. Account Type + A D K M S Description Valid for all account types Assets Customers Vendors Materials G/L Accounts 4.

Field name Company Code Fiscal Year Ledger General Selections Posting Date From . enter the specified reference document numbers (see data from example) Description User action and values #1000 <current fiscal year> Choose the Ledger you are interested in Comment Test Run: This option controls if a test run takes place. enter the data from the example <first day of the month> to <last day of the month> If necessary. the system only generates a log. enter the required data. the system updates data in the database. On the Document Journal screen. the starting date must be the first period of the year (a message displays on the dialog screen) © SAP AG Page 42 of 59 .To Reference Number Further Selections G/L Account Output Control Test run Line Items Pages Only <. If Test run is active.not selected>  Execute (F8) If necessary. If Test run is not activated. Data is neither updated nor changed in the database. If no balance carry forward as yet is started.SAP Best Practices Document Journal Transaction code S_ALR_87012287 Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Document Journal 2.

stat. With this report. where appropriate.SAP Best Practices Period End Closing Financial Accounting (159): BPD If the posting date is not the date of the first month a warning appears: <You should select documents as of xx. you can create as many balance sheets and profit and loss statements as required. One alternative is to show the financial statement with the old report RFBILA00 (transaction: S_ALR_87012284 . number items consecutively.18 Use Financial Statements The report creates the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period. The drilldown report is much more flexible. Meanwhile there are two possibilities to show the financial statement. ‘-‘ is added to the posting key. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial Statement S_ALR_87012284 Transaction code © SAP AG Page 43 of 59 . If the document item is posted as a negative item.version field.xxxx. Every new account must be included in the financial statement version.2.xx. You can choose between different levels of detail and summation levels. the special G/L indicator is printed for each document item. or output the alternative account number instead of the number specified in the document. 4. The other alternative is to show the financial statement with a new drilldown report (transaction: S_PL0_86000028 . Prerequisites You have already made the preparatory postings for the balance sheets and P&L statements and valuated the foreign currency balance sheet accounts and open items in foreign currencies.Financial Statement). Result A list is created based on the parameters entered in the selection screen. based on different grouping principles that you define. Alternative 1: Report RFBILA00 (transaction: S_ALR_87012284) Procedure 1. because for US no run is stored in table TRVOR.Financial Statement: Actual/Actual Comparison). You determine how the balance sheet and P+L are created using the financial statement version that you specify in the Fin. Otherwise journal incomplete> You can ignore this with ENTER. The posting key and. Selection by standard characteristics is possible directly in the entry screen.

Under Accounts Not Assigned. Comment Result A financial statement version contains items that are particularly relevant to the financial statement report and general ledger information system. liabilities. Alternative 2: Transaction: S_PL0_86000028 . Choose Execute. it only calculates the balance sheet and P&L result and displays this in the balance sheet and P&L statement.Financial Statement: Actual/Actual Comparison © SAP AG Page 44 of 59 . mark Profit Center and/or Segment and transfer the selected field with the Copy button selected into the selection screen on the right. To do so. choose . make the following entries: Field name Chart of accounts Company code Ledger Financial statement version Language Reporting year Comparison year List output Description User action and values 0010 #1000 0L 0010 EN FY (Fiscal Year) FY – 1 (Previous Year) Classic List ALV Grid Control ALV Tree Control 3. Here you now are able to select the Profit Center or Segment you want to report. and owner’s equity accounts and the accounts that could not be assigned.SAP Best Practices Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Reporting  Balance Sheet/P+L Statement 2. It is possible to create a financial statement for specified Profit Centers or Segments using the same transaction. In the appearing window. The balance of all the other accounts is derived from the P&L result. the report also lists the accounts that have not been assigned to an item in the financial statement version.on the selection screen – Edit -> Dynamic Selections (Shift+F4). The retained earnings or losses are determined from the asset accounts. The report for creating balance sheets and P&L statements does not make any postings. On the Balance Sheet/P+L Statement screen. The retained earnings or losses and the P&L results are calculated by the report that creates the balance sheet and P&L statement.

Statements: Act/Act Comparison 2.SAP Best Practices Period End Closing Financial Accounting (159): BPD Use With the transaction S_PL0_86000028 the financial statement can be shown as a drill down list. 12 Comment Result The financial statement is shown. © SAP AG Page 45 of 59 . On the Selection: Fin. 01 for example. 12 for example. Struc Ledger Reporting Year Reporting Period frm Reporting Period to Comparison Year Comparison Per. Procedure 1.1 <from period> <to period> Execute (F8) for example. 01 for example. make the following entries: Field name Currency type Company code FIS Annual Rep.statement: Actual/Actual comparison screen. From Comparison per to Financial statement version Description User action and values 10 #1000 0010 0L <actual year> <from period> <to period> <actual year> . Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial Statement: Actual/Actual Comparison S_PL0_86000028 Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Reporting  Fin.

A dialog box informs you that the automatic recording of Customizing changes does not include the holiday and factory calendar. make the following entries: Field name Holiday Calendar Description User action and values <select> <Choose Change> 3. This is done annually or once for all the next years. On the SAP Calendar: Main Menu screen. Factory calendar is used by manufacturing to help schedule work based on 'working' days defined in the factory calendar.SAP Best Practices Period End Closing Financial Accounting (159): BPD It is possible to create a financial statement for Profit Centers or Segments using the same transaction. Choose Save. 4.3. Create Factory Calendar for New Year Procedure 1. 4. Select the ID US or another entry and choose Change. Comment © SAP AG Page 46 of 59 . Access the transaction using the following navigation option: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Logistics  Sales and Distribution  Master Data  Others  Billing Schedule or Customizing: SAP NetWeaver  General Settings  Maintain Calendar SCAL Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Closing Preparation  Maintain Factory Calendar 2.3 Scenario III: Year-End Closing 4. All changes made to the holiday or factory calendar must be transported manually.1 Use This activity creates a factory calendar for the new year (for the next years). Make sure the To year field is at least two years in the future.

07 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Carry Forward  G/L: Balance Carryforward A/R and A/P 5. In such a case. Period End Closing Financial Accounting (159): BPD 6. Make sure the To year field is at least two years in the future.SAP Best Practices 5. Result The factory calendar is available for at least two years in the future so that manufacturing can look into the future during planning. 8.2 Use Carry Forward AP/AR Balances We recommend that you run the program at the beginning of the new fiscal year. do not result in automatic adjustment of the balance carried forward because it is not a posting to a previous year. On the Carry Forward Receivables/Payables screen. Choose Back twice. it is necessary to run the program again after these postings to carry forward the postings entered later. Select the ID US and choose Change. Save your entries and choose Back twice. Procedure 4. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Receivable or Accounts Payable  Periodic Processing  Closing  Carry Forward  Balance Carryforward F. 4. Select Factory Calendar and choose Change. Description User action and values #1000 <current fiscal year +1> <select> <select> <deselected> <selected> Comment © SAP AG Page 47 of 59 . postings that are posted after this to the last fiscal year.3. 7. If the program is already run at the end of the last fiscal year. Choose Execute. make the following entries: Field name Company Code Carry forward to fiscal year Select Customers Select vendors Test run Detail log 6.

the system automatically updates the new year with any financial postings that occur in a 'prior' period. Result During this process the profit and loss accounts are carried forward to one or more retained earnings accounts. The system generates the Carry Forward Receivables/Payables for the year Update run report. This is a key under which you define a retained earnings account for each chart of accounts. Result Vendor and Customer balances have been carried into the new year. The report shows the number of Vendor records that had a balance carried forward during this run. The report contains a general overview report. The balances on the balance sheet accounts are simply carried forward into the new fiscal year. On the Balance Carryforward screen. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Carrying Forward  Balance Carry Forward (New) FAGLGVTR Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Carry Forward  Balance Carry Forward G/L 2.3. Once the balance carry forward has been performed.3 Use Carry Forward GL Balances We recommend that you run balance carried forward programs at the start of the new fiscal year.SAP Best Practices Period End Closing Financial Accounting (159): BPD 7. Choose Execute. 4. Procedure 1. The system generates the Balance carry forward ledger for the year update report. you can specify a profit and loss account type in the master record of every profit and loss account. As a system check. make the following entries: Field name Ledger Company code Carry forward to fiscal year Test run Description User action and values 0L #1000 <new year> Deselected Comment 3. but also contains options to show balance sheet account breakdown and retained earnings accounts posting. © SAP AG Page 48 of 59 .

receivable documents must be posted. regardless of any discrepancies. To execute this activity.3. For posting run the processes in the Sales Order Processing: Sale from stock (109) using the master data from these documents. one form for the check list. and one form for the error list in the system. or individual value adjustments that must be posted.17 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 49 of 59 . Forms and Texts Standard texts:  Letter header Sender details Signature Footer YB_HEADER YB_SENDER YB_SIGN YB_FOOTER You must define forms in the system for the letter and reply.     Reply Check list Results table Error List YBUS_F130_CNFM1 YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_ER2 For each company code. Prerequisites Balances confirmations can be printed for customers and vendors.  Print report: SAPF130K / SAPF130D Procedure 1. When you confirm balances.4 Use Balance Confirmation Receivable You can use balance confirmations to check that receivables and payables vis-à-vis your business partners are correct. Ask for a confirmation. and for each list and the evaluation. you must define at least one form set with letters and replies to vendors. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Receivable  Periodic Processing  Closing  Check/Count  Balance Confirmation: Print F.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. There may be discrepancies that must be clarified with the business partner. notify your business partner of the individual amounts they must confirm.

P4  Description User action and values <select Customer> #1000 12/31/current FY Comment <date of the letter to a customer> <select> or <not select> <latest date up until which a reply should take place> <address id> for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Business role Accounts Receivable Accountant (SAP_NBPR_AR_CLERK_S) Accounts Receivable  Periodic and Closing Activities  Customer Balance Confirmation Business role menu 2. K2 for example. 100 (for company 1000) you can select or deselect this flag in a way you want (or not) a reply Date for Reply Reply To Print Control Printer for Form Set Printer for Recon List Printer for Results Table Printer for Error List Printer for Selections LOCL LOCL LOCL LOCL Execute (F8) © SAP AG Page 50 of 59 . K2 or K3> <select sort variant> <blank> for example. make the following entries: Field name Customer Company Code Reconciliation Key Date Further Selections Individual Customers Output Control Sort Variant for Correspondence Line Item Sorting Confirmation Procedure Date of Issue No Reply <select K1. On the Customer Balance Confirmation screen.

or individual value adjustments that must be posted. an error list is output for each company code. and for each list and the evaluation. If this address is not maintained in the company code. notify your business partner of the individual amounts they must confirm.3. the program terminates. results table and. Prerequisites Balances confirmations can be printed for customers and vendors. A selection cover sheet can be output for each report run. For posting run the processes in the Accounts Payable (158) scenario using the master data from these documents.SAP Best Practices Period End Closing Financial Accounting (159): BPD Prerequisite: You must maintain the reply and company code address details. A check list. When you confirm balances.     Reply Check list Results table Error List YBUS_F130_CNFM1 YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_ER2 © SAP AG Page 51 of 59 . 4. Choose ID 100 as the reply address for company code #1000to print the example. regardless of any discrepancies. There may be discrepancies that must be clarified with the business partner. Forms and Texts Standard texts:  Letter header Sender details Signature Footer YB_HEADER YB_SENDER YB_SIGN YB_FOOTER You must define forms in the system for the letter and reply. Ask for a confirmation.5 Use Balance Confirmation Payable You can use balance confirmations to check that receivables and payables vis-à-vis your business partners are correct. payable documents must be posted. To execute this activity. where appropriate. You also must maintain the company code address ID (enter manually to define the appropriate company data). Result A letter and reply is output for each customer. You must maintain the address in Customizing.

one form for the check list. On the Vendor Balance Confirmation screen. K2 or K3> <select sort variant> <blank> for example. you must define at least one form set with letters and replies to vendors. make the following entries: Field name Vendor Company Code Reconciliation Key Date Further Selections Individual Vendors Output Control Sort Variant for Correspondence Line Item Sorting Confirmation Procedure Date of Issue No Reply Date for Reply Reply To <latest date up until which a reply should take place> <address id> for example. 100 (for company #1000) <select K1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Payable  Periodic Processing  Closing  Check/Count  Balance Confirmation: Print F. K2 for example.18 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Periodic and Closing Activities  Vendor Balance Confirmation 2.SAP Best Practices Period End Closing Financial Accounting (159): BPD For each company code. P4  Description User action and values <select Vendor> #1000 12/31/current FY Comment <date of the letter to a vendor> Print Control © SAP AG Page 52 of 59 . and one form for the error list in the system.  Print report: SAPF130K / SAPF130D Procedure 1.

Every new account must be included in the financial statement version. where appropriate. A check list. You must maintain the address in Customizing.stat.6 Use Final Close and Release Financial Reporting The report creates the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period.3. A selection cover sheet can be output for each report run. Procedure 1. based on different grouping principles that you define. Prerequisites You have already made the preparatory postings for the balance sheets and P&L statements and valuated the foreign currency balance sheet accounts and open items in foreign currencies. Choose ID 100 as the reply address for company code #1000to print the example. an error list is output for each company code. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial © SAP AG Page 53 of 59 . If this address is not maintained in the company code. 4.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Printer for Form Set Printer for Recon List Printer for Results Table Printer for Error List Printer for Selections Description User action and values LOCL LOCL LOCL LOCL Comment Execute (F8) Prerequisite: You must maintain the reply and company code address details. results table and.version field. the program terminates. You determine how the balance sheet and P+L are created using the financial statement version that you specify in the Fin. you can create as many balance sheets and profit and loss statements as required. With this report. Result A letter and reply is output for each vendor. You also must maintain the company code address ID (enter manually to define the appropriate company data).

it only calculates the balance sheet and P&L result and displays this in the balance sheet and P&L statement. The balance of all the other accounts is derived from the P&L result. liabilities and owner’s equity accounts. The report for creating balance sheets and P&L statements does not make any postings. mark Profit Center and/or Segment and transfer the selected field with the Copy button selected into the selection screen on the right.SAP Best Practices Statements Transaction code S_ALR_87012284 Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Reporting  Balance Sheet/P+L Statement 2. It is possible to create a financial statement for specified Profit Centers or Segments using the same transaction. make the following entries: Field name Chart of accounts Company code Ledger Financial statement version Language Reporting year Comparison year List output Description User action and values 0010 #1000 0L 0010 EN FY (Fiscal Year) FY – 1 (Previous Year) Classic List ALV Grid Control ALV Tree Control Execute (F8) Comment Result A financial statement version contains items that are particularly relevant to the financial statement report and general ledger information system. The retained earnings or losses are determined from the asset accounts. Under Accounts Not Assigned. In the appearing window. To do so. © SAP AG Page 54 of 59 . The retained earnings or losses and the P&L results are calculated by the report that creates the balance sheet and P&L statement. the report also lists the accounts that have not been assigned to an item in the financial statement version. and the accounts that could not be assigned. Here you now are able to select the Profit Center or Segment you want to report. On the Balance Sheet/P+L Statement screen. choose .on the selection screen – Edit -> Dynamic Selections (Shift+F4).

<0010> for company #1000 Update to the new period for all remaining Account Types Update to the year for all remaining Account Types Result No more G/L postings are allowed in the previous period. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / Close Posting Periods 2. Account Type + A D K M S V Description Valid for all account types Assets Customers Vendors Materials G/L Accounts Contract Accounts © SAP AG Page 55 of 59 . Description Posting Period Variant User action and values <posting period variant from the company code> <from period> <year> Comment for example. make the following entries: Field name Var From period 1 Year 3.3. Choose Save. Procedure 1. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. you close the previous accounting period.7 Use Close Previous Accounting Period In this activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.

SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.8 Use Display the Document Journal The document journal is created once every month and contains all the document postings for a particular posting period. Procedure 1. For posting run the processes in the General Ledger (156) scenario. open item documents must be posted. in the Accounts Receivable (157) scenario or in the Accounts Payable (158) scenario using the master data from these documents. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Document Journal S_ALR_87012287 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Document Journal 2. On the Document Journal screen. Prerequisites To execute this activity. you can create it at the year-end.3. make the following entries: Field name Company Code Fiscal Year Ledger General Selections Posting Date From – To Reference Number Further Selections G/L Account Output Control Test run Line Items Pages Only <select> <select> 01/01/FY – 12/31/FY Description User action and values #1000 Current fiscal year 0L Comment © SAP AG Page 56 of 59 . The document journal contains the most important data from the document header and document items. If the document journal wasn’t created every month. It is printed on paper with an official notarial stamp.

You can choose between different levels of detail and summation levels. ‘-‘ is added to the posting key. The system is delivered with 1099 forms from a previous year for reference purposes. Procedure 1. Ensure that Legal Change Packages for 1099 for the relevant year are applied as tax laws. the special G/L indicator is printed for each document item. 4. Forms are subject to change. or output the alternative account number instead of the number specified in the document. If the document item is posted as a negative item. where appropriate. If no balance carry forward as yet is started. number items consecutively.3.9 Use Print 1099 MISC Forms In this activity. Make the following entries: Field name Process type Description User action and values US_1099 Comment © SAP AG Page 57 of 59 . the system updates data in the database. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting Accounts Payable  Withholding Tax  General  Generic Withholding Tax Reporting S_P00_07000134 Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role Business role (Name) Business role Menu Finance Manager (US) (SAP_NBPR_US_FINACC_M) General Ledger  Periodic Processing Reporting  Generic Withholding Tax Report 2. the starting date must be the first period of the year (a message displays on the dialog box) Result A list is created based on the parameters entered in the selection screen. If Test run is active. Data is neither updated nor changed in the database. the system only generates a log. If Test run is not activated. Download the SAP Note and apply it when it becomes available (usually toward the end of the relevant fiscal year). you print the 1099 MISC tax forms.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Description User action and values Execute (F8) Comment Test Run: This option controls if a test run takes place. The forms for each new year are delivered via SAP Note. The posting key and.

Choose the Forms button to expand the data are for form selection. 4. Make the following entries: Field name Print Form 1 Print immediately Number of copies Printer 5. 8. Make the following entries: Field name Reporting Year State Payer(p)/Transfer (A) Payer name Address City State Zip Telephone TIN 7. Review the report showing the summary of 1099 MISC relevant data for vendors. Choose Enter. Description User action and values Selected Selected <number of copies to print> <your local printer> Comment 6. Description User action and values <current year> <state> P <payer name> <address> <city> <state> <zip code> <telephone number> <TIN number> Comment Year just ended Result 1099 MISC forms are printed. Choose Print.SAP Best Practices Period End Closing Financial Accounting (159): BPD Output group Country key Reporting period from Reporting period to Company code Fiscal Year US1 US <date> <future date> 1000 <current fiscal year> 3. © SAP AG Page 58 of 59 . Choose Execute.

6 4.5 / 4. Automatic Clearing of GR/IR Account special process Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment FBRA Finance Manager (SAP_NBPR_FINACC_M) General Ledger  G/L Account Processing  Reset Clearing only one cleared item can be reset at once F.5 / 4.3.13 5.2 Used Forms Use In some of the activities of this business process.3.3.6 Output type NEU NEU NEU NEU NEU NEU NEU NEU NEU Technical name YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_CNFM1 YBUS_F130_ER2 YBUS_F140_PCNF1 YBUS_F140_ACC01 YBUS_F140_DOC1 YBUS_F140_TXT_1 YBUS_F140_CASH1 © SAP AG Page 59 of 59 .5 / 4.3.3.1 Reversal of Process Steps In the following section. Common form name Check List Result List Confirm List Error List Payment Notice Account Statement Internal Documents Individual Letters Cash Documents Form type SAPscript forms SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript Used in process step 4.3. you can find the most common reversal steps that you can take to reverse some of the activities described in this document.5 / 4.3.3.6 4.6 4. forms are used. The table below provides details on these forms.SAP Best Practices Period End Closing Financial Accounting (159): BPD 5 Appendix 5.

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