EHP5 for SAP ERP 6.

0 June 2011 English

Period End Closing Financial Accounting (159)
Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Period End Closing Financial Accounting (159): BPD

Copyright
© Copyright 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C , World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.
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SAP Best Practices

Period End Closing Financial Accounting (159): BPD

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SAP Best Practices

Period End Closing Financial Accounting (159): BPD

Contents
Period End Closing Financial Accounting ............................................................................................ 6 1 2 Purpose ......................................................................................................................................... 6 Prerequisites.................................................................................................................................. 7 2.1 2.2 3 Master Data ............................................................................................................................ 7 Roles ...................................................................................................................................... 7

Process Overview Table ............................................................................................................. 10 3.1 3.2 3.3 Process 1: Process Day-End Closing .................................................................................. 10 Process 2: Process Month-End Closing .............................................................................. 10 Process 3: Process Year-End Closing ................................................................................. 14

4

Process Steps ............................................................................................................................. 16 4.1 Scenario I: Day-End Closing ................................................................................................ 16 Update Exchange Rates ............................................................................................... 16 Gaps in Document Number Assignment ...................................................................... 17 Invoice Numbers Allocated Twice ................................................................................. 18 Display the Compact Document Journal ...................................................................... 18

4.1.1 4.1.2 4.1.3 4.1.4 4.2

Scenario II: Month-End Closing ........................................................................................... 20 Update Exchange Rates ............................................................................................... 20 Gaps in Document Number Assignment ...................................................................... 21 Invoice Numbers Allocated Twice ................................................................................. 22 Open and Close Posting Periods .................................................................................. 23 Enter Recurring Entries................................................................................................. 24 Post Recurring Entries .................................................................................................. 26 Run Batch Input Session .............................................................................................. 27 Automatic Clearing of GR/IR Account .......................................................................... 28 Automatic Clearing........................................................................................................ 29 Manual Clearing ............................................................................................................ 31 Post Adjustment Entries................................................................................................ 32 Foreign Currency Revaluation ...................................................................................... 33 Post Tax Payable (Posting Tax Amounts Manually) .................................................... 35 Record of Sales and Use Taxes Report ....................................................................... 37 Comparative Analysis ................................................................................................... 38 Close Previous Accounting Period ............................................................................... 40 Display the Document Journal ...................................................................................... 41 Financial Statements .................................................................................................... 43

4.2.1 4.2.2 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 4.2.8 4.2.9 4.2.10 4.2.11 4.2.12 4.2.13 4.2.14 4.2.15 4.2.16 4.2.17 4.2.18 4.3

Scenario III: Year-End Closing ............................................................................................. 46

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SAP Best Practices 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.3.7 4.3.8 4.3.9 5

Period End Closing Financial Accounting (159): BPD

Create Factory Calendar for New Year ........................................................................ 46 Carry Forward AP/AR Balances ................................................................................... 47 Carry Forward GL Balances ......................................................................................... 48 Balance Confirmation Receivable ................................................................................. 49 Balance Confirmation Payable ..................................................................................... 51 Final Close and Release Financial Reporting............................................................... 53 Close Previous Accounting Period ............................................................................... 55 Display the Document Journal ...................................................................................... 56 Print 1099 MISC Forms ................................................................................................ 57

Appendix...................................................................................................................................... 59 5.1 5.2 Reversal of Process Steps ................................................................................................... 59 Used Forms .......................................................................................................................... 59

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As with month-end closing.SAP Best Practices Period End Closing Financial Accounting (159): BPD Period End Closing Financial Accounting 1 Purpose Closing operations are periodic tasks and can be subdivided in FI as follows:    Day-end closing Month-end closing Year-end closing The closing operations component helps you prepare and carry out the activities required for dayend. The balances of the balance sheet accounts are simply carried forward into the new fiscal year. These include:    Accounts receivable and accounts payable accounting Inventory accounting Asset accounting   Year-end closing is split into two phases: At the beginning of the new fiscal year. The SAP System offers a range of reports with which you can carry forward balances into the new fiscal year. and carry out the internal evaluations. © SAP AG Page 6 of 59 . document the posting data. You then prepare and create the financial statements and document the business transactions using the balance audit trail. For this purpose. you first must perform the closing operations in the subledger accounting areas you are using. the profit and loss accounts are carried forward to one or more retained earnings accounts. During this process. You can use the following evaluations for day-end closing and for documenting the posting data:   Compact-Document journal Evaluation of the documents that have not been posted To carry out the closing operations in G/L accounting. You do not have to create special opening financial statements. and year-end closing. the system provides a series of standard reports that you can use to generate evaluations and analyses directly from all of the posted account balance. You do not have to close the old fiscal year and carry out the closing postings before opening the new fiscal year. month-end. you can create all the external reports required. you open new posting periods and carry forward the balances from the previous year. Any postings you make in the old fiscal year automatically adjust the relevant carry-forward balance. The system helps you carry out the following:   Creating the balance sheets and P&L statements Document the posting data No additional postings are required for day-end closing.

Prerequisites The business roles have been assigned to the user who is testing this scenario. You do not need these roles if you are using the standard SAP GUI. S_ALR_87012342 S_ALR_87012341 FBD1 F.14 SM35 S_ALR_87012284 or S_PL0_86000028 Finance Manager (SAP_NBPR_FINACC_M) © SAP AG Page 7 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD 2 Prerequisites 2.1 Master Data You have entered the master data required to go through the procedures of this scenario. The roles in this Business Process Documentation must be assigned to the user or users testing this scenario.2 Roles Use The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). You only need these roles if you are using the NWBC interface. Service Area Manufacturing Area / Trading Area Master Data Cost Center Material Master G/L Accounts Value * * * Selection ALL ALL ALL Comment all posted cost centers required all posted materials required all accounts required 2. Business Role SAP_NBPR_EMPLOYEE_S Details Employee (Professional User) Gaps in Document Number Assignment Invoice Numbers Allocated Twice Enter Recurring Entries Post Recurring Entries Run Batch Input Session Financial Statement Activity Transaction Assignment of this role is necessary for basic functionality.

52 S_ALR_87003642 (OB52) F.SAP Best Practices Period End Closing Financial Accounting (159): BPD Create Factory Calendar for New Year SAP_NBPR_US_FINACC_M (Finance Manager US) SAP_NBPR_US_FINACC_M (Finance Manager US) SAP_NBPR_AP_CLERK_M (Accounts Payable Manager) SAP_NBPR_AR_CLERK_S (Accounts Receivable Accountant) SAP_NBPR_AP_CLERK_S (Accounts Payable Accountant) SAP_NBPR_IT_ADMIN_S (IT Administrator (Professional User)) SAP_NBPR_FINACC_S (General Ledger Accountant) Record of Use and Sales Taxes (USA) Generic Withholding Tax Reporting Manual Clearing Customer Balance Confirmation SCAL S_ALR_87012394 S_P00_07000134 F-44 F.18 Part of EC Sales List SP01 Update Exchange Rates Display the compact document journal Balance Interest Calculation Open and Close Posting Periods Automatic Clearing of GR/IR Account Analyze GR/IR Clearing Accounts Post Adjustment Entries Foreign Currency Revaluation Comparison Documents / Transaction Figures Define Interest Rates Valuation of Provisions Display the document journal Carry Forward AP/AR S_BCE_68000174 S_ALR_87012289 F.19 FB50 FAGL_FC_VAL FAGLF03 OB42 F107 S_ALR_87012287 F.17 Vendor Balance Confirmation F.13 F.07 © SAP AG Page 8 of 59 .

SAP Best Practices Period End Closing Financial Accounting (159): BPD Balances Carry Forward GL Balances Regrouping Receivables/Payables Financial Statement FAGLGVTR FAGLF101 S_ALR_87012284 © SAP AG Page 9 of 59 .

if there are double invoice numbers Totals sheets. if there are any gaps in document number lists Invoice Numbers Allocated Twice Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012341 Checklist.1 Process 1: Process Day-End Closing Process step Update Exchange Rates External process reference Business condition Exchange rates for foreign currencies are updated each day or each month.SAP Best Practices Period End Closing Financial Accounting (159): BPD 3 Process Overview Table 3. Checklist to find gaps in the document number assignment across several ledgers Checklist of documents assigned more than once Checklist of the most important data from the posted documents Business role Trans-action code S_BCE_68000174 Expected results New exchange rates are available in the system General Ledger Accountant (SAP_NBPR_FINACC_S) Gaps in Document Number Assignment Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012342 Checklist.2 Process 2: Process Month-End Closing Process step Update External process reference Business condition Exchange Business role Trans-action code S_BCE_68000174 Expected results New General Ledger Accountant © SAP AG Page 10 of 59 . which indicate the debit / credit totals for each account type Display the compact document journal General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87012289 3.

Business role Trans-action code Expected results exchange rates are available in the system (SAP_NBPR_FINACC_S) Gaps in Document Number Assignment Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012342 Checklist. General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) Enter Recurring Entries Finance Manager (SAP_NBPR_FINACC_M) FBD1 Batch input session is created with 'postings' for recurring documents that can be processed to post the required financial activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step Exchange Rates External process reference Business condition rates for foreign currencies are updated each day or each month. or Asset postings can be made to the previous period. Batch input Post Recurring Finance Manager F. New accounting period is starting Recurring documents for the period that were entered into system must be processed. and Asset subsystems from posting into prior period. Checklist to find gaps in the document number assignment across several ledgers Checklist of documents assigned more than once Close Accounts Receivable. MM. A/R. New accounting period is open for posting so that transactions can be processed.14 © SAP AG Page 11 of 59 . if there are double invoice numbers No more A/P. Accounts Payable. if there are any gaps in document number lists Invoice Numbers Allocated Twice Open and Close Posting Periods Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012341 Checklist.

For GR/IR accounts. Business role Trans-action code Expected results session is created with 'postings' for recurring documents that can be processed to post the required financial activity.13 Automatic Clearing of GR/IR Account Clear the GR/IR account of ‘matching’ debit/credits to make analysis of ‘open item’ easier. (SAP_NBPR_FINACC_M) Run Batch Input Session Post the recurring documents processed in prior step. Finance Manager (SAP_NBPR_FINACC_M) SM35 Accounting documents posted and recurring documents updated with processing data ('next run on' and 'number of runs').SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step Recurring Entries External process reference Business condition documents for the period that were entered into system must be processed. the program tries to create a group of documents that can be cleared from a group of documents that cannot be cleared by successively omitting documents. The GR/IR account is cleared with the correct purchase order and value quantity once the goods receipt and invoice receipt have been posted. This keeps the Automatic Clearing of GR/IR Account special process GR/IR clearing accounts General Ledger Accountant (SAP_NBPR_FINACC_S) F.13 © SAP AG Page 12 of 59 . General Ledger Accountant (SAP_NBPR_FINACC_S) F.

like accruals.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition Business role Trans-action code Expected results analysis of the GR/IR account at a manageable level. to the best capability possible. Foreign Currency Revaluation General Ledger Accountant (SAP_NBPR_FINACC_S) FAGL_FC_VAL Post Tax Payable Rcoed of Sales and Use Taxes Report Comparison Documents / Transaction Figures Close Previous Accounting Period SAP_NBPR_DE_FINACC_M (Finance Manager Finance Manager (US) (SAP_NBPR_US_FINACC_M) FB41 S_ALR_87012394 Rcoed of Sales and Use Taxes Report Finance reporting General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLF03 ‘Close’ previous accounting period so that no more financial posting can be made that would change the General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) No more G/L postings are allowed in the previous period. © SAP AG Page 13 of 59 . Foreign currency postings are represented with 'current date valuation'. Foreign currency transactions must be valuated at the current exchange rate. to better represented the current financial situation. Manual Clearing \Post Adjustment Entries Clear the documents Post adjustments to current financial data. Finance reporting Finance reporting Accounts Payable Manager (SAP_NBPR_AP_CLERK_M) General Ledger Accountant (SAP_NBPR_FINACC_S) F-44 FB50 Documents are cleared Make sure that the financial records represent the business activities. during the period.

07 Carry Forward GL Balances General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLGVTR Re-grouping Receivables/Payables General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLF101 © SAP AG Page 14 of 59 .3 Process 3: Process Year-End Closing Process step External process reference Business condition Business role Trans-action code SCAL Expected results Factory Calendar is defined for the next years Vendor AND Customer balances have been carried into the new year. General Ledger Accountant (SAP_NBPR_FINACC_S) F. Business role Trans-action code Expected results Display the document journal List of the posted documents in the period Finance reporting General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87012287 List of the posted documents in the period for documentation Financial Statements Financial Statement: Actual/Actual Comparison Financial Statement Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012284 or S_PL0_86000028 3. Create Factory Calendar for New Year Finance Manager (SAP_NBPR_FINACC_M) Carry Forward AP/AR Balances Carry the A/P balances into the new fiscal year.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition results reported. Balance sheet accounts have balances for the new year and P/L account balances have been posted into retained earnings.

Do not allow any more financial postings in the previous period because the results have been released.17 Expected results Balance Confirmation Receivable Balance Confirmation Payable Final Close and Release Financial Reporting The company’s financial results must be reported. © SAP AG Page 15 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition Business role Trans-action code F. No more financial postings are allowed in the previous period. SAP_NBPR_AR_CLERK_S (Accounts Receivable Manager) Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) General Ledger Accountant (SAP_NBPR_FINACC_S) F.18 S_ALR_87012284 Financial results of the company are released. Close Previous Accounting Period General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) Display the Document Journal Print 1099 Misc Forms Apply new year’s change Packages General Ledger Accountant (SAP_NBPR_FINACC_S) Finance Manager (US) (SAP_NBPR_US_FINACC_M) S_ALR_87012287 S_P00_07000134 The 1099 Misc forms are printed.

1 Scenario I: Day-End Closing 4. The © SAP AG Page 16 of 59 .quot.quot/Dir. Make the following entries: Field name ExRt Valid from Indir.1.quot. The exchange rate is based on a ratio defined for currency combinations.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4 Process Steps 4. you update exchange rates. 3.quot. On the Change View "Currency Exchange Rates": Overview screen. values to simplify the update. choose New Entries.1 Use In this activity. select the line and copy (F6) and change the Valid from date and Indir. field contains an exchange rate according to the indirect quotation method. The Indir.) From To Description Exchange Rate User action and values M <validity dates> <number> <foreign currency> < local currency> Enter the exchange rate ratio here for example <EUR> in the US <USD> Comment add 'M' ExRt entry for desired currency combinations You can copy existing records. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Enter Translation Rates S_BCE_68000174 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Update Exchange Rates 2.quot (or Dir. Update Exchange Rates Procedure 1.

The exchange rate gives the price in the to currency that you must pay for a unit (10. make the following entries: Field name Company Code Fiscal Year 3. and fiscal year. Procedure 1. 100.2 Use Gaps in Document Number Assignment You can use this report to find gaps in the document number assignment across several ledgers. If you specify the document type as selection criteria. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Gaps in Document Number Assignment S_ALR_87012342 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Gaps in Document Number Assignment 2. in the General Ledger (156) scenario.quot. 100. the program determines the relevant number range automatically. The Dir. documents must be posted.1. Processing takes place at the level of company code. On the Gaps in document Number Assignment screen. The system recognizes and documents document numbers that have been assigned more than once in an interval. Result New exchange rates are available in the system. Choose Execute. in Accounts Payables (158) scenario or in the Cash Management (160) scenario using the master data from these documents. Prerequisites To execute this activity. Description User action and values #1000 <current year> Comment © SAP AG Page 17 of 59 . For posting run the processes in the External Financial Accounting (102) scenario. number range. 4. 4. Choose Save. and so on) of from currency. and so on) of the to currency.SAP Best Practices Period End Closing Financial Accounting (159): BPD exchange rate gives the amount of the from currency that you get for a unit (10. in the Accounts Receivables (157) scenario. field contains an exchange rate according to the direct quotation method.

make the following entries: Field name Company Code Fiscal Year Description User action and values #1000 <current year> Comment 3.SAP Best Practices Period End Closing Financial Accounting (159): BPD Result All documents for the number range interval specified are selected and the system checks whether there are gaps or document numbers that have been assigned more than once.3 Use Invoice Numbers Allocated Twice The program creates a list that displays all documents per vendor’s or customer’s account number that occur repeatedly to determine if a duplicate invoice exists. If there are mistakes a list of missing document numbers and document numbers assigned more than once is created. On the Invoice Numbers allocated twice screen. For posting run the processes in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. 4. Choose Execute.1. Prerequisites To execute this activity. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  S_ALR_87012341 .Invoice Numbers Allocated Twice S_ALR_87012341 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Invoice Numbers Allocated Twice 2. 4. documents must be posted.1. Procedure 1. Result A list of document numbers that are allocated twice is created.4 Use Display the Compact Document Journal © SAP AG Page 18 of 59 .

enter the required data. Proceed as follows to check whether relevant documents exist in the system: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Compact Document Journal S_ALR_87012289 Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Compact Document Journal 2. Prerequisites To execute this activity. Procedure 1. documents must be posted. If you have only one ledger.SAP Best Practices Period End Closing Financial Accounting (159): BPD The compact document journal displays the most important data from the document headers and items in the form of a table for the documents selected. Field name Company Code Fiscal Year Ledger Description User action and values #1000 Current fiscal year Choose the Ledger you are interested in. the field isn’t necessary. For posting run the processes in the General Ledger (156) scenario. enter the specified reference document numbers (see entry from example) Result © SAP AG Page 19 of 59 . The list can be used as a compact journal and for reconciliation with the account balances (accounting reconciliation). respectively standard ledger <0L> is filled Comment General Selections Reference Number Execute (F8) 3. Choose Execute. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. On the Compact Document Journal screen. If necessary.

Make the following entries: Field name ExRt Valid from Indir. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Enter Translation Rates S_BCE_68000174 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Update Exchange Rates 2. Totals sheets.quot/Dir.quot. vendors) separately according to posting period.1 Use In this activity. are put out for each company code at the end of the compact document journal. On the Change View "Currency Exchange Rates": Overview screen.quot.2 Scenario II: Month-End Closing 4. customers. statistical documents). 3. choose New Entries. The document status is indicated in the list header. Update Exchange Rates Procedure 1.SAP Best Practices Period End Closing Financial Accounting (159): BPD A separate list is created for each document status (normal documents. select the line and copy (F6) and change the Valid from date and Indir. © SAP AG Page 20 of 59 . values to simplify the update. indicating the debit / credit totals for each account type (G/L accounts.2. The exchange rates can be maintained each day or every month-end at least. 4.quot (or Dir. you update exchange rates.) From To <local currency> Description Exchange Rate User action and values M <validity dates> <number> Enter the exchange rate ratio here For example <EUR> For example <USD> Comment add 'M' ExRt entry for desired currency combinations You can copy existing records. sample documents. recurring entry original documents.

field contains an exchange rate according to the indirect quotation method. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Gaps in Document Number Assignment S_ALR_87012342 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Gaps in Document Number Assignment 2. The system recognizes and documents document numbers that have been assigned more than once in an interval. make the following entries: Field name Description User action and values Comment © SAP AG Page 21 of 59 . documents must be posted. 100. If you specify the document type as selection criteria. in Accounts Payables (158) scenario or in the Cash Management (160) scenario using the master data from these documents. the program determines the relevant number range automatically. number range. The Indir.quot. Processing takes place at the level of company code. in the Accounts Receivables (157) scenario. For posting run the processes in the External Financial Accounting(102) scenario. and fiscal year. field contains an exchange rate according to the direct quotation method.2 Use Gaps in Document Number Assignment You can use this report to find gaps in the document number assignment across several ledgers. The exchange rate gives the amount of the from currency that you get for a unit (10. and so on) of from currency.2. On the Gaps in document Number Assignment screen. and so on) of the to currency. Choose Save. 100. Procedure 1. in the General Ledger (156) scenario.SAP Best Practices Period End Closing Financial Accounting (159): BPD The exchange rate is based on a ratio defined for currency combinations. The Dir. The exchange rate gives the price in the to currency that you must pay for a unit (10. Result New exchange rates are available in the system. 4.quot. 4. Prerequisites To execute this activity.

documents must be posted.3 Use Invoice Numbers Allocated Twice The program creates a list that displays all documents per account number of the vendor or the customer that occur within a reference number repeatedly to determine if a duplicate invoice exists. Prerequisites To execute this activity. If there are mistakes a list of missing document numbers and document numbers assigned more than once is created.Invoice Numbers Allocated Twice S_ALR_87012341 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Invoice Numbers Allocated Twice 2. © SAP AG Page 22 of 59 . make the following entries: Field name Company Code Fiscal Year Description User action and values #1000 <current year> Comment 3.SAP Best Practices Period End Closing Financial Accounting (159): BPD Company Code Fiscal Year 3. Procedure 1. On the Invoice Numbers allocated twice screen. Result A list of document numbers that are allocated twice is created. For posting run the processes in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. #1000 <current year> Result All documents for the number range interval specified are selected and the system checks whether there are gaps or document numbers that have been assigned more than once. Choose Execute. Choose Execute.2. 4. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  S_ALR_87012341 .

make the following entries: Field name Variant From per 1 Year To period Year 3. S) year for Account Types (A.2. M. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / Close Posting Periods 2. use transaction S_ALR_87012085 or menu path Accounting Financial Accounting  Accounts Payable  Information System  Reports for Accounts Payable Accounting  Vendors: Items  Vendor Payment History with OI Sorted List. and S) Result No more A/P. K. Description User action and values 0010 <new period> <actual year> or at the yearend <new year> <the highest permitted posting period> <the highest permitted posting year> Comment variant for the company code New period for Account Types (A. you close the posting periods and open the new accounting period. use transaction S_ALR_87012178 or menu path Accounting  Financial Accounting  Accounts Receivable  Information System  Reports for Accounts Receivable Accounting  Customers: Items Customer Open Item Analysis by Balance of Overdue Items. M. Procedure 1. To view a customer aging report. D. A/R. K.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. D.4 Use Open and Close Posting Periods In this activity. © SAP AG Page 23 of 59 . or MM postings can be made to the previous period. Choose Save. To view a vendor aging report.

5 Use Enter Recurring Entries In this activity. On the Enter: Recurring Entry: Header Data screen. 01 Comment © SAP AG Page 24 of 59 . 01 for example.2. you enter recurring entries.SAP Best Practices Period End Closing Financial Accounting (159): BPD Account Type + A D K M S Description Valid for all account types Assets Customers Vendors Materials G/L Accounts 4. make the following entries: Field name Company Code First run on Last run on Interval in months Run date Run schedule Transfer amounts in local currency Copy texts <select> <select> Description User action and values #1000 <1st of current month> <1st of next month> <select required interval> <select required day> for example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Posting  Reference Documents  Recurring Document FBD1 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Posting  Recurring Documents  Enter Recurring Entry 2. Procedure 1.

On the Enter: Recurring Entry: Add G/L account item screen. Description User action and values <select> SA USD Comment 40 <select account> for example. make the following entries: Field name G/L Account Company Code Amount Tax Code Calculate tax Tax Jurisdiction Key Business Area Cost Center Order Profit Center Network Purchasing Doc Quantity Assignment Text PstKy 50 * for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Transfer tax amounts in local currency Document Type Currency Rate Reference Translatn Date Document Header Text Trading part BA PstKy Account SGL Ind TType 3. 630050 4. Choose Enter. 1101 * * <select> * for example. 10000 for example. CA0000000 for example. I0 or I1 Description User action and values Comment © SAP AG Page 25 of 59 .

you post recurring entries. Complete document details and choose Result The recurring entries are made 4.2.14 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Recurring Entries  Execute Recurring Entries 2. make the following entries: Field name Description User action and values Comment © SAP AG Page 26 of 59 . On the Enter: Recurring Entry: Add G/L account item screen. Run the processes in step 4. 217200 6. The system checks if the recurring posting exists in the system with a post date within the period being posted.5.2. make the following entries: Field name Amount Value Date Description User action and values * * Comment for example. * for example. Procedure 1. In other cases the value date is not necessary Save 7.6 Use Post Recurring Entries In this activity. 10000 For example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Account SGL Ind TType 5. Choose Enter. recurring entries must be entered. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Recurring Entries  Execute F. On the Create Posting Documents from Recurring Documents screen. Prerequisites To execute this activity. first of current month The value date is needed for bank accounts with field status group YB05.

<last day of current month> If required.SAP Best Practices Period End Closing Financial Accounting (159): BPD Company Code Fiscal Year Settlement Period Settlement Period to Session Name #1000 <current fiscal year> <starting date> <end date> <select a name> for example. select a mode (Display errors only is preferred. If you do not assign a separate Batch input session name. but Process/foreground and Background also work). Prerequisites A batch input session must exist or be created. <1st of current month> for example. On the Process Session Create screen. select a session to process and choose Process Session (F8). the batch input session name SAPF120 is set by the program. 3. On the Batch Input: Session Overview screen. Choose Execute. 3.2. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code System  Services  Batch Input  Sessions SM35 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Closing Preparation  Batch Input Monitoring 2. 4.7 Use Run Batch Input Session This activity runs the batch input session. then choose Process or Enter. Process/foreground: All the screens are displayed and must be confirmed with Enter © SAP AG Page 27 of 59 . Result A batch input session is created with postings for recurring documents that can be processed to post the required financial activity. Procedure 1.

documents in material management must be posted. For posting run the processes in the Materials Management (104) scenario using the master data from these documents. If a session was processed in the foreground. Confirm the selection screen with Enter. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Automatic Clearing  Without Specification of Clearing Currency F. Documents with errors remain in the session and can then be processed and corrected in the foreground. use transaction code FBL3N.SAP Best Practices Period End Closing Financial Accounting (159): BPD Display Errors Only: The documents are not posted in the foreground. You can see this in the session overview. only documents with errors are displayed that you can correct. Prerequisites To execute this activity. Result Accounting documents are posted and recurring documents are updated with processing data (next run on and number of runs). Correct any errors that show during processing. Debited Accounts G/L Accounts Vendors Customers Credited Accounts G/L Accounts Vendors Customers 4.8 Use Automatic Clearing of GR/IR Account This activity handles the automatic clearing of the GR/IR accounts. To display a posted document.2. Check manually whether all documents of a session were posted. Background: The documents are not posted in the foreground. Procedure 1. The purchase order number and item is used to compare documents. 4.13 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Clearing  Automatic © SAP AG Page 28 of 59 . the selection screen Session Successfully Processed displays after the posting.

2. with 'clearing' document information. Prerequisites To execute this activity. for example. open item documents must be posted. Result The GR/IR account is cleared with the correct purchase order and value quantity once the goods receipt and invoice receipt have been posted. but single values entry <deselect> You can select Test run to review the data that can be cleared without actually clearing the data Comment Test run Posting Parameters Clearing date <last day of current fiscal year for yearend clearing> Execute. and G/L accounts (in particular. GR/IR clearing accounts) automatically. Choose Enter.9 Use Automatic Clearing This program clears open items from customer. vendor. Choose 4. On the Automatic Clearing Screen. For posting run the processes in the General Ledger (156) scenario. xxxx/12/31 Last day of month for month-end clearing 3.SAP Best Practices menu Clearing Period End Closing Financial Accounting (159): BPD 2. This keeps the analysis of the GR/IR account at a manageable level. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. The system displays the message This program is a production run. make the following entries: Field name Company Code Fiscal Year Select G/L accounts G/L Accounts Description User action and values #1000 <current fiscal year> <select> <select account> for example. 4. 211200 Not interval. The system generates a report showing the details of the documents not 'cleared' and 'cleared'. It selects all accounts specified in the value sets that have debit and credit postings. © SAP AG Page 29 of 59 .

Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Automatic Clearing  Without Specification of Clearing Currency F. The system displays the message This program is a production run. vendor. On the Automatic Clearing Screen. Choose 4. Choose Enter.13 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Clearing  Automatic Clearing 2. Result This program clears open items from customer. for example. make the following entries: Field name Company Code Fiscal Year Posting Date Description User action and values #1000 <current fiscal year> <first actual month date> <last actual month date> Select Customers Select vendors Select G/L accounts Test run <select> <select> <select> <deselect> You can select Test run to review the data that can be cleared without actually clearing the data Comment Posting Parameters Clearing date <last day of current fiscal year for yearend clearing> Execute. 01/31/xxxx Last day of month for month-end clearing 3. if the condition for automatic clearing is fulfilled (Debit and Credit same amount. and G/L accounts automatically. assignment is the same) © SAP AG Page 30 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD Procedure 1.

13) or Accounts Receivable (157. The process for accounts payable is described as follows. Comment Enter the vendor account number for whom the invoice and credit memo was posted. Run the processes in scenario General Ledger (156). 4. Only SAP NetWeaver Business Client (SAP NWBC): Mark the first row of the required business partner and choose All Customer Line Items Open 3. enter the required data. they can be cleared manually. Select the relevant document number and choose Clear Vendor Items. Procedure 1. 300000 Company Code 1000 © SAP AG Page 31 of 59 . documents with open items have to be posted. For Example. Section 4..10 Use Manual Clearing If documents cannot be cleared automatically (for example the assignment is not equal).11.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. section 4. Prerequisites To use this activity. On the Clear Vendor: Header Data screen. Accounts Receivable (157) or Accounts Payable (158) using the master data from this document Run the processes in scenario General Ledger (156. Field name Account Description User action and values Enter Vendor.2. Documents from accounts payable also can be cleared manually. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Payable  Account  Clear F-44 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Accounts Payable Manager (SAP_NBPR_AP_CLERK_M) Business role menu Accounts Payable  Posting  Document Processing 2.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Additional Selections Clearing Date 5. 10. Choose Process Open Items. which causes the transaction to calculate the residual amount itself. You have to specify the open items that are to be fully cleared. 9. As an alternative. Choose Post (Ctrl+S) to finally post the document. 12. mark the open items and choose Activate Items. Depending on your user settings. 11. Choose Post (Ctrl+S) to save your entries. Reference For Example. Choose the residual item by double-click and enter a describing text for the line item. For some reasons it makes sense not to allocate the residual amount to one item. you post adjustment entries. Choose Enter. Field name Reference From 7. you can also double-click the entry field. To do this. Review financial results and make adjustment postings for accruals or any 'missing' financial information that is identified. and you are asked to update the highlighted line item. delete the amounts that are defaulted in the respective column. Procedure 1. REF006 Result The open items selected in the account have been cleared. enter the required data. 8. a residual item or a new open item is created. but to post it to the account without allocation. Description User action and values Reference interval to be taken into account Comment For Example. To do so. the open items you want to clear have to be activated first. If a difference is determined. On the Clear Vendor: Enter Selection Criteria screen. The document overview is being displayed now. use the field Difference Postings instead and enter the residual amount here. If discount has been calculated. and the open items for which a residual item is to be created. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Posting  Enter G/L Account Document FB50 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 32 of 59 .11 Use Post Adjustment Entries In this activity.2. Choose Residual Items and enter the residual amount for the invoice. <Today’s Date> 6. 4.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Posting  Posting  Post G/L Account Document 2.12 Use Foreign Currency Revaluation © SAP AG Page 33 of 59 . Choose Post. 1000 for example. I0 for US tax 0% for example. with cost centers. internal orders and/or assets Credited Accounts Various G/L accounts with cost centers. 217000 Description User action and values #1000 <enter date> USD <enter date> for example.2. Debited Accounts Various G/L accounts. Make the following entries: Field name Company Code Document date Currency Posting Date Reference Doc Header Text G/L Account D/C Amount in doc curr. G/L Account D/C Amount in doc curr. <today> for example. 111000 for example. internal orders and/or assets 4. 1000 for example. <today> Comment Result Make sure that the financial records represent the business activities. Cost center Order Tax code Calculate tax 3. during the period. 1101 Optional for example. <enter tax code> <select> <G/L account> S (Debit) <enter amount> <enter G/L account> H (Credit) <enter amount> <enter cost center> for example. to the best capability possible.

To execute this activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD The total difference of all the open account items is posted to a balance sheet adjustment account. Accounts exist for unrealized exchange rate differences and realized exchange rate differences. On the Foreign Currency Valuation screen. For more information. The account determination must be defined. For posting run the processes in the General Ledger (156) scenario. Make the following entries: Field name Post Valuation Immediately Posting Parameters | Determine Description User action and values Selected Selected Comment Description User action and values #1000 <last day of the previous month> YB Key date for the foreign currency valuation Comment © SAP AG Page 34 of 59 . The adjustment account for each customer and vendor reconciliation account exist. The gains or losses from exchange rate fluctuations from the valuation are entered as offsetting entries in separate expense and revenue accounts for exchange rate differences. open item documents must be posted. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. 4. you can run the session after it has been created. If you perform an update run and enter a session name for the batch input session. see the Running Batch Input Sessions Business Process Documentation. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Foreign Currency Valuation (New) FAGL_FC_VAL Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Foreign Currency Valuation 2. The valuation methods are defined. Be aware that the documents must be posted in other currencies (not in USD). Choose the Postings tab. retaining the original account balance. Prerequisites The exchange rate table has entries for currencies. Procedure 1. make the following entries: Field name Company Code Valuation Key Date Valuation Area 3.

Description User action and values Selected Selected Comment Result Foreign currency postings in the system are represented in the financial statements with current date valuation.rate (original). 10. Choose the Open Items Subledger tab. You then transfer this data to the tax office form.13 Use Post Tax Payable (Posting Tax Amounts Manually) The general ledger accounting menu contains general reports that you can use for tax on sales/purchases in list form. Select the Valuate vendors and Valuate customers checkboxes. were 'revaluated'. by document. 2) 'Next' period documents to 'reverse' the first postings.. SAP ERP provides the following options for transfer postings:  You can post the tax amounts to a tax payable account manually via the Post Tax Payable function.SAP Best Practices Automatically Batch Input Session Name 5. which means that a transfer posting for the account balance cannot be made directly to the tax payable account. Posting Date and New Difference. Select the Valuate G/L Accounts checkbox. Two types of documents are posted: 1) 'Reporting' period documents to represent 'revaluation'. 4. © SAP AG Page 35 of 59 .rate (new). Exch. Foreign and/or Intercompany) get the 'off-set' amount posted to Gain/Loss account. The amounts for the advance return for tax on sales/purchases for which a transfer posting has been made is not taken into account in the following month because the document created does not contain any tax specifications. This transaction does not cover the taxation procedure for plants abroad or cross-company code transactions (delta Customizing). The output tax account cannot normally be posted directly. the system assigns the name FAGL_FC_VALU. Period End Closing Financial Accounting (159): BPD <name> If you do not specify a name. 8. Make the following entries: Field name Valuate G/L Account Balances Reverse Postings 11. Choose the Open Items: G/L Accounts tab.2. 6. cur. The Gain/Loss Unrealized Foreign Currency Revaluation account gets debits and credits based on gain/loss determination. The document data includes Amount in FC. Choose the G/L Account Balances tab. Exch. The system generates a Foreign Currency Valuation report showing the details of what accounts. Choose Execute. The Adjustment accounts for AR and/or AP (Domestic. The data is evaluated via the documents. 9. Amount in loc. 7.

<actual date> Comment for example. Procedure 1. <actual date> © SAP AG Page 36 of 59 .S. On the Post Tax Payable: Header Data screen. For posting run the processes in the General Ledger (156) scenario. 1000 for example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Report  Post Tax Payable FB41 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Finance Manager (U. 125100 (Chart of account 0010) for example. 215020 (chart of account 0010) for example. make the following entries: Field name Document Date Type Company Code Posting Date Currency PstKy Account Description User action and values <document date> SA #1000 <posting date> USD 40 <Payroll – Employee Claims Clearing> <Enter> Amount Calculate Tax PstKy Account <enter amount> <select> 50 <Payroll Taxes> <enter> for example.) (SAP_NBPR_US_FINACC_M) Business role menu General Ledger  Periodic Processing  Reporting 2. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. open item documents must be posted.SAP Best Practices Period End Closing Financial Accounting (159): BPD Prerequisites To execute this activity.

Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Accounting  Financial Accounting  General Ledger  Reporting  Tax Reports  USA  Record of Use and Sales Taxes S_ALR_87012394 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (US) (SAP_NBPR_US_FINACC_M) General Ledger  Periodic Processing Reporting  Record of Use and Sales Tax (USA) 2. The documents are displayed per customer or vendor account and are totaled by tax code and jurisdiction with reference to the tax base and amount in question. 0L xx = current month Comment © SAP AG Page 37 of 59 . make the following entries. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents.2. 1000 Post Result You have posted the tax amounts to a tax payable account manually. On the Advance Return for Tax on Sales/Purchases screen. documents must be posted. example (optional) 4. Prerequisites To execute this activity. For posting run the processes in the General Ledger (156) scenario.S. Field name Company Code Fiscal Year Ledger Posting Date xx/01/yy – xx/30/yy Description User action and values #1000 <actual fiscal year> Current fiscal year for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Amount <enter amount> for example.A.14 Use Record of Sales and Use Taxes Report This report (program RFUTAX00) is a reference for the reporting of Sales Tax or Use Tax in the U. Procedure 1.

  Prerequisites To be able to perform the comparative analysis. If you perform the check on documents in the general ledger view and you use document splitting.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Description User action and values Comment yy = current year Further Selections: Jurisdiction Tax Code Enter the jurisdiction codes and tax codes for which you want to run the report Result A report listing all documents for a jurisdiction code and tax code is displayed with subtotals. you can compare the transaction figures with the total of the posted documents. the system simultaneously checks whether the balance is actually zero in the documents for the characteristics for which you have made a zero balance setting.15 Use Comparative Analysis During closing operations (month-end. you need authorization for the desired company codes (authorization object F_BKPF_BUK). end-of-quarter. You can perform this comparison for documents in the entry view or for those in the general ledger view. This information can be used when preparing the tax return for Sales & Use tax. Close the posting periods for which you perform the comparative analysis. and vendor accounts are compared with the application indexes (secondary indexes). For this. or year-end closing). and vendor accounts are compared with the debit and credit totals of the posted documents. This ensures that no changes are made to the transaction figures or documents during reconciliation. Such changes would cause the report to terminate. 4. the system runs the following checks:  The debit and credit transaction figures of the G/L accounts.2. The system uses application indexes for accounts managed on an open item basis or for line item display. The debit and credit transaction figures of the G/L accounts. Procedure 1. customer accounts. customer accounts. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Accounting  Financial Accounting  General ledger  Periodic Processing  Closing  Check/Count  Reconciliation (New) FAGLF03 © SAP AG Page 38 of 59 .

the Ledger field is available and you can restrict the comparative analysis to a specific ledger. if you reconcile period 1. a Ledger. You have the following options for this: o General Selections Enter the desired Fiscal Year. Perform the comparative analysis for all ledgers sharing a common fiscal year variant. For example. © SAP AG Page 39 of 59 . you can opt for parallel processing. this is the month of January in your leading ledger but January 01 in your day ledger. and. o Parallel Processing To speed up processing for the documents concerned. the documents concerned are divided into the desired number of packages. If you also have a ledger with a non-calendar fiscal year variant or a day ledger. o Entry View or General Ledger View You have the option of running the comparative analysis on the documents in the entry view or on those in the general ledger view: o o Entry View The documents in the entry view are used for the reconciliation. where applicable. General Ledger View The documents in the general ledger view are used for the reconciliation. Company Codes. This is necessary because the system always selects the period in the relevant ledger. Parallel processing is performed automatically when you enter a number greater than 1 in the Number of Parallel Steps field.SAP Best Practices Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger Reconciliation  Periodic Processing  Reporting 2. enter 1 in the Number of Parallel Steps field. On the Comparison: Documents / Transaction Figures screen. make the following entries: Field name Fiscal Year Company Code Ledger Description User action and values <current fiscal year> #1000 0L leading ledger Comment Entry Values You can use selection criteria to restrict the comparative analysis. In this way. The system processes the packages in parallel (that is. You specify how many documents should be combined in a lot. If you set the General Ledger View indicator. simultaneously) on different application servers that you have grouped together in a server group. If you do not want to use parallel processing. you should reconcile these ledgers separately. and Posting Periods.

16 Use Close Previous Accounting Period In this activity. Procedure 1. if an amount in the general ledger view does not match the amount in the entry view). If you additionally perform a single document comparison and choose Subledger Accounts. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / © SAP AG Page 40 of 59 . Result The screen displaying the results of the comparative analysis is divided into two parts. whereby the leading ledger is listed first. but also the most time-consuming. you can use the functions of the SAP List Viewer (ALV). choose Success Messages. such as for sorting. Lower Half of the Screen o General ledger view without single document comparison You can display success messages for each G/L account. the system compares the documents in the general ledger view against those in the entry view before running the check with the transaction figures. The display therefore contains G/L accounts and subledger accounts. In both parts. With this function. This is the most comprehensive check. 4. you close the previous accounting period. o General ledger view with single document comparison Additionally. o General Ledger View The differences are grouped by ledger.SAP Best Practices Period End Closing Financial Accounting (159): BPD At the same time. see the documentation in the SAP Library under SAP NetWeaver  Application Platform  ABAP Technology  UI Technology  Controls & Control Framework for SAP GUI  SAP List Viewer. the differences for subledger accounts are also displayed.2. For more information about the functions. you can select a comparison of single documents for the documents in the general ledger view. Top Half of the Screen Only differences are displayed in the top half of the screen: o Entry View The differences are grouped by currency type and account type. To do this. you receive an error message at the single document level (for example.

in the Accounts Receivable (157) scenario or in the Accounts Payable (158) scenario using the master data from these documents. Description Posting Period Variant User action and values <posting period variant from the company code> <from period> <year> Comment for example. Proceed as follows to check and display documents in the system: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  © SAP AG Page 41 of 59 . On the Change View: Posting Periods: Specify Time Intervals": Overview screen.17 Use Display the Document Journal The document journal is created once every month and contains all the document postings for a particular posting period.2. open item documents must be posted. It is printed on paper with an official notarial stamp. The document journal contains the most important data from the document header and document items. <0010> for company #1000 Update to the new period for all remaining Account Types Update to the year for all remaining Account Types Result No more G/L postings are allowed in the previous period. Prerequisites To execute this activity. Choose Save. Account Type + A D K M S Description Valid for all account types Assets Customers Vendors Materials G/L Accounts 4. For posting run the processes in the General Ledger (156) scenario.SAP Best Practices menu Period End Closing Financial Accounting (159): BPD Close Posting Periods 2. Procedure 1. make the following entries: Field name Var From period 1 Year 3.

enter the specified reference document numbers (see data from example) Description User action and values #1000 <current fiscal year> Choose the Ledger you are interested in Comment Test Run: This option controls if a test run takes place.To Reference Number Further Selections G/L Account Output Control Test run Line Items Pages Only <.SAP Best Practices Document Journal Transaction code S_ALR_87012287 Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Document Journal 2. If Test run is active. the starting date must be the first period of the year (a message displays on the dialog screen) © SAP AG Page 42 of 59 . On the Document Journal screen. If Test run is not activated. Field name Company Code Fiscal Year Ledger General Selections Posting Date From .not selected>  Execute (F8) If necessary. Data is neither updated nor changed in the database. enter the required data. the system only generates a log. If no balance carry forward as yet is started. enter the data from the example <first day of the month> to <last day of the month> If necessary. the system updates data in the database.

number items consecutively. Selection by standard characteristics is possible directly in the entry screen.xxxx. One alternative is to show the financial statement with the old report RFBILA00 (transaction: S_ALR_87012284 .18 Use Financial Statements The report creates the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period. based on different grouping principles that you define. Alternative 1: Report RFBILA00 (transaction: S_ALR_87012284) Procedure 1. The other alternative is to show the financial statement with a new drilldown report (transaction: S_PL0_86000028 . or output the alternative account number instead of the number specified in the document.Financial Statement: Actual/Actual Comparison). With this report. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial Statement S_ALR_87012284 Transaction code © SAP AG Page 43 of 59 . The posting key and.SAP Best Practices Period End Closing Financial Accounting (159): BPD If the posting date is not the date of the first month a warning appears: <You should select documents as of xx. Prerequisites You have already made the preparatory postings for the balance sheets and P&L statements and valuated the foreign currency balance sheet accounts and open items in foreign currencies. If the document item is posted as a negative item. ‘-‘ is added to the posting key.version field.stat. 4.Financial Statement). Result A list is created based on the parameters entered in the selection screen. Meanwhile there are two possibilities to show the financial statement.2. You can choose between different levels of detail and summation levels. You determine how the balance sheet and P+L are created using the financial statement version that you specify in the Fin.xx. The drilldown report is much more flexible. the special G/L indicator is printed for each document item. where appropriate. Otherwise journal incomplete> You can ignore this with ENTER. because for US no run is stored in table TRVOR. you can create as many balance sheets and profit and loss statements as required. Every new account must be included in the financial statement version.

make the following entries: Field name Chart of accounts Company code Ledger Financial statement version Language Reporting year Comparison year List output Description User action and values 0010 #1000 0L 0010 EN FY (Fiscal Year) FY – 1 (Previous Year) Classic List ALV Grid Control ALV Tree Control 3. liabilities. and owner’s equity accounts and the accounts that could not be assigned.SAP Best Practices Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Reporting  Balance Sheet/P+L Statement 2. Choose Execute. it only calculates the balance sheet and P&L result and displays this in the balance sheet and P&L statement. mark Profit Center and/or Segment and transfer the selected field with the Copy button selected into the selection screen on the right. Under Accounts Not Assigned. The retained earnings or losses are determined from the asset accounts. It is possible to create a financial statement for specified Profit Centers or Segments using the same transaction. choose .Financial Statement: Actual/Actual Comparison © SAP AG Page 44 of 59 . Here you now are able to select the Profit Center or Segment you want to report. Comment Result A financial statement version contains items that are particularly relevant to the financial statement report and general ledger information system. The retained earnings or losses and the P&L results are calculated by the report that creates the balance sheet and P&L statement.on the selection screen – Edit -> Dynamic Selections (Shift+F4). To do so. On the Balance Sheet/P+L Statement screen. the report also lists the accounts that have not been assigned to an item in the financial statement version. The balance of all the other accounts is derived from the P&L result. The report for creating balance sheets and P&L statements does not make any postings. In the appearing window. Alternative 2: Transaction: S_PL0_86000028 .

Statements: Act/Act Comparison 2.statement: Actual/Actual comparison screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Use With the transaction S_PL0_86000028 the financial statement can be shown as a drill down list.1 <from period> <to period> Execute (F8) for example. 12 Comment Result The financial statement is shown. 01 for example. On the Selection: Fin. make the following entries: Field name Currency type Company code FIS Annual Rep. Procedure 1. From Comparison per to Financial statement version Description User action and values 10 #1000 0010 0L <actual year> <from period> <to period> <actual year> . 12 for example. Struc Ledger Reporting Year Reporting Period frm Reporting Period to Comparison Year Comparison Per. © SAP AG Page 45 of 59 . 01 for example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial Statement: Actual/Actual Comparison S_PL0_86000028 Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Reporting  Fin.

On the SAP Calendar: Main Menu screen. Make sure the To year field is at least two years in the future. Comment © SAP AG Page 46 of 59 . Create Factory Calendar for New Year Procedure 1. A dialog box informs you that the automatic recording of Customizing changes does not include the holiday and factory calendar.3 Scenario III: Year-End Closing 4. This is done annually or once for all the next years.1 Use This activity creates a factory calendar for the new year (for the next years). Select the ID US or another entry and choose Change.SAP Best Practices Period End Closing Financial Accounting (159): BPD It is possible to create a financial statement for Profit Centers or Segments using the same transaction.3. 4. Access the transaction using the following navigation option: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Logistics  Sales and Distribution  Master Data  Others  Billing Schedule or Customizing: SAP NetWeaver  General Settings  Maintain Calendar SCAL Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Closing Preparation  Maintain Factory Calendar 2. All changes made to the holiday or factory calendar must be transported manually. 4. make the following entries: Field name Holiday Calendar Description User action and values <select> <Choose Change> 3. Choose Save. Factory calendar is used by manufacturing to help schedule work based on 'working' days defined in the factory calendar.

Procedure 4. Save your entries and choose Back twice.SAP Best Practices 5. Description User action and values #1000 <current fiscal year +1> <select> <select> <deselected> <selected> Comment © SAP AG Page 47 of 59 . 7.2 Use Carry Forward AP/AR Balances We recommend that you run the program at the beginning of the new fiscal year. make the following entries: Field name Company Code Carry forward to fiscal year Select Customers Select vendors Test run Detail log 6. On the Carry Forward Receivables/Payables screen. 4. Choose Back twice. Period End Closing Financial Accounting (159): BPD 6. Choose Execute. Make sure the To year field is at least two years in the future. Select Factory Calendar and choose Change. Select the ID US and choose Change. In such a case.3. If the program is already run at the end of the last fiscal year. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Receivable or Accounts Payable  Periodic Processing  Closing  Carry Forward  Balance Carryforward F.07 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Carry Forward  G/L: Balance Carryforward A/R and A/P 5. postings that are posted after this to the last fiscal year. Result The factory calendar is available for at least two years in the future so that manufacturing can look into the future during planning. 8. do not result in automatic adjustment of the balance carried forward because it is not a posting to a previous year. it is necessary to run the program again after these postings to carry forward the postings entered later.

Procedure 1. On the Balance Carryforward screen. 4. © SAP AG Page 48 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD 7. Once the balance carry forward has been performed. The report contains a general overview report. The system generates the Carry Forward Receivables/Payables for the year Update run report. but also contains options to show balance sheet account breakdown and retained earnings accounts posting.3. The report shows the number of Vendor records that had a balance carried forward during this run. This is a key under which you define a retained earnings account for each chart of accounts. the system automatically updates the new year with any financial postings that occur in a 'prior' period.3 Use Carry Forward GL Balances We recommend that you run balance carried forward programs at the start of the new fiscal year. Result During this process the profit and loss accounts are carried forward to one or more retained earnings accounts. you can specify a profit and loss account type in the master record of every profit and loss account. As a system check. Choose Execute. The balances on the balance sheet accounts are simply carried forward into the new fiscal year. Result Vendor and Customer balances have been carried into the new year. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Carrying Forward  Balance Carry Forward (New) FAGLGVTR Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Carry Forward  Balance Carry Forward G/L 2. The system generates the Balance carry forward ledger for the year update report. make the following entries: Field name Ledger Company code Carry forward to fiscal year Test run Description User action and values 0L #1000 <new year> Deselected Comment 3.

one form for the check list. and for each list and the evaluation. or individual value adjustments that must be posted. regardless of any discrepancies. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Receivable  Periodic Processing  Closing  Check/Count  Balance Confirmation: Print F.4 Use Balance Confirmation Receivable You can use balance confirmations to check that receivables and payables vis-à-vis your business partners are correct. Forms and Texts Standard texts:  Letter header Sender details Signature Footer YB_HEADER YB_SENDER YB_SIGN YB_FOOTER You must define forms in the system for the letter and reply.3. There may be discrepancies that must be clarified with the business partner. Prerequisites Balances confirmations can be printed for customers and vendors.17 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 49 of 59 . For posting run the processes in the Sales Order Processing: Sale from stock (109) using the master data from these documents. receivable documents must be posted. notify your business partner of the individual amounts they must confirm. When you confirm balances. you must define at least one form set with letters and replies to vendors.     Reply Check list Results table Error List YBUS_F130_CNFM1 YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_ER2 For each company code. and one form for the error list in the system.  Print report: SAPF130K / SAPF130D Procedure 1. To execute this activity. Ask for a confirmation.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.

K2 for example. K2 or K3> <select sort variant> <blank> for example. On the Customer Balance Confirmation screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Business role Accounts Receivable Accountant (SAP_NBPR_AR_CLERK_S) Accounts Receivable  Periodic and Closing Activities  Customer Balance Confirmation Business role menu 2. 100 (for company 1000) you can select or deselect this flag in a way you want (or not) a reply Date for Reply Reply To Print Control Printer for Form Set Printer for Recon List Printer for Results Table Printer for Error List Printer for Selections LOCL LOCL LOCL LOCL Execute (F8) © SAP AG Page 50 of 59 . make the following entries: Field name Customer Company Code Reconciliation Key Date Further Selections Individual Customers Output Control Sort Variant for Correspondence Line Item Sorting Confirmation Procedure Date of Issue No Reply <select K1. P4  Description User action and values <select Customer> #1000 12/31/current FY Comment <date of the letter to a customer> <select> or <not select> <latest date up until which a reply should take place> <address id> for example.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Prerequisite: You must maintain the reply and company code address details. where appropriate. 4. To execute this activity. Prerequisites Balances confirmations can be printed for customers and vendors. You must maintain the address in Customizing. Choose ID 100 as the reply address for company code #1000to print the example. an error list is output for each company code. A selection cover sheet can be output for each report run. notify your business partner of the individual amounts they must confirm. You also must maintain the company code address ID (enter manually to define the appropriate company data). payable documents must be posted.3. For posting run the processes in the Accounts Payable (158) scenario using the master data from these documents. If this address is not maintained in the company code. regardless of any discrepancies. Result A letter and reply is output for each customer. When you confirm balances. results table and. There may be discrepancies that must be clarified with the business partner. Forms and Texts Standard texts:  Letter header Sender details Signature Footer YB_HEADER YB_SENDER YB_SIGN YB_FOOTER You must define forms in the system for the letter and reply. the program terminates.     Reply Check list Results table Error List YBUS_F130_CNFM1 YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_ER2 © SAP AG Page 51 of 59 . A check list. Ask for a confirmation. and for each list and the evaluation.5 Use Balance Confirmation Payable You can use balance confirmations to check that receivables and payables vis-à-vis your business partners are correct. or individual value adjustments that must be posted.

18 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Periodic and Closing Activities  Vendor Balance Confirmation 2.SAP Best Practices Period End Closing Financial Accounting (159): BPD For each company code. one form for the check list. and one form for the error list in the system. make the following entries: Field name Vendor Company Code Reconciliation Key Date Further Selections Individual Vendors Output Control Sort Variant for Correspondence Line Item Sorting Confirmation Procedure Date of Issue No Reply Date for Reply Reply To <latest date up until which a reply should take place> <address id> for example. P4  Description User action and values <select Vendor> #1000 12/31/current FY Comment <date of the letter to a vendor> Print Control © SAP AG Page 52 of 59 . you must define at least one form set with letters and replies to vendors. K2 for example. On the Vendor Balance Confirmation screen. 100 (for company #1000) <select K1. K2 or K3> <select sort variant> <blank> for example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Payable  Periodic Processing  Closing  Check/Count  Balance Confirmation: Print F.  Print report: SAPF130K / SAPF130D Procedure 1.

the program terminates. If this address is not maintained in the company code.stat. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial © SAP AG Page 53 of 59 . where appropriate. You also must maintain the company code address ID (enter manually to define the appropriate company data). Result A letter and reply is output for each vendor. You determine how the balance sheet and P+L are created using the financial statement version that you specify in the Fin. you can create as many balance sheets and profit and loss statements as required.6 Use Final Close and Release Financial Reporting The report creates the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period. You must maintain the address in Customizing. A check list. 4. results table and. Choose ID 100 as the reply address for company code #1000to print the example.3. Procedure 1.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Printer for Form Set Printer for Recon List Printer for Results Table Printer for Error List Printer for Selections Description User action and values LOCL LOCL LOCL LOCL Comment Execute (F8) Prerequisite: You must maintain the reply and company code address details. an error list is output for each company code. With this report. A selection cover sheet can be output for each report run. based on different grouping principles that you define.version field. Every new account must be included in the financial statement version. Prerequisites You have already made the preparatory postings for the balance sheets and P&L statements and valuated the foreign currency balance sheet accounts and open items in foreign currencies.

The balance of all the other accounts is derived from the P&L result. choose . Here you now are able to select the Profit Center or Segment you want to report. The retained earnings or losses are determined from the asset accounts. The retained earnings or losses and the P&L results are calculated by the report that creates the balance sheet and P&L statement. make the following entries: Field name Chart of accounts Company code Ledger Financial statement version Language Reporting year Comparison year List output Description User action and values 0010 #1000 0L 0010 EN FY (Fiscal Year) FY – 1 (Previous Year) Classic List ALV Grid Control ALV Tree Control Execute (F8) Comment Result A financial statement version contains items that are particularly relevant to the financial statement report and general ledger information system. © SAP AG Page 54 of 59 . and the accounts that could not be assigned. liabilities and owner’s equity accounts. it only calculates the balance sheet and P&L result and displays this in the balance sheet and P&L statement. mark Profit Center and/or Segment and transfer the selected field with the Copy button selected into the selection screen on the right. In the appearing window.on the selection screen – Edit -> Dynamic Selections (Shift+F4). To do so. Under Accounts Not Assigned. On the Balance Sheet/P+L Statement screen. It is possible to create a financial statement for specified Profit Centers or Segments using the same transaction.SAP Best Practices Statements Transaction code S_ALR_87012284 Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Reporting  Balance Sheet/P+L Statement 2. the report also lists the accounts that have not been assigned to an item in the financial statement version. The report for creating balance sheets and P&L statements does not make any postings.

3. you close the previous accounting period. Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / Close Posting Periods 2. Account Type + A D K M S V Description Valid for all account types Assets Customers Vendors Materials G/L Accounts Contract Accounts © SAP AG Page 55 of 59 . <0010> for company #1000 Update to the new period for all remaining Account Types Update to the year for all remaining Account Types Result No more G/L postings are allowed in the previous period. Choose Save. Description Posting Period Variant User action and values <posting period variant from the company code> <from period> <year> Comment for example.7 Use Close Previous Accounting Period In this activity. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. make the following entries: Field name Var From period 1 Year 3.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.

open item documents must be posted.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. Prerequisites To execute this activity. If the document journal wasn’t created every month. The document journal contains the most important data from the document header and document items. in the Accounts Receivable (157) scenario or in the Accounts Payable (158) scenario using the master data from these documents. you can create it at the year-end.8 Use Display the Document Journal The document journal is created once every month and contains all the document postings for a particular posting period. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Document Journal S_ALR_87012287 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Document Journal 2.3. On the Document Journal screen. It is printed on paper with an official notarial stamp. Procedure 1. make the following entries: Field name Company Code Fiscal Year Ledger General Selections Posting Date From – To Reference Number Further Selections G/L Account Output Control Test run Line Items Pages Only <select> <select> 01/01/FY – 12/31/FY Description User action and values #1000 Current fiscal year 0L Comment © SAP AG Page 56 of 59 . For posting run the processes in the General Ledger (156) scenario.

The posting key and. Download the SAP Note and apply it when it becomes available (usually toward the end of the relevant fiscal year). or output the alternative account number instead of the number specified in the document. If Test run is not activated. the system only generates a log. the system updates data in the database. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting Accounts Payable  Withholding Tax  General  Generic Withholding Tax Reporting S_P00_07000134 Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role Business role (Name) Business role Menu Finance Manager (US) (SAP_NBPR_US_FINACC_M) General Ledger  Periodic Processing Reporting  Generic Withholding Tax Report 2. The system is delivered with 1099 forms from a previous year for reference purposes.9 Use Print 1099 MISC Forms In this activity. The forms for each new year are delivered via SAP Note. the special G/L indicator is printed for each document item. number items consecutively. where appropriate. If Test run is active. Data is neither updated nor changed in the database. the starting date must be the first period of the year (a message displays on the dialog box) Result A list is created based on the parameters entered in the selection screen. you print the 1099 MISC tax forms.3. Ensure that Legal Change Packages for 1099 for the relevant year are applied as tax laws. 4.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Description User action and values Execute (F8) Comment Test Run: This option controls if a test run takes place. Procedure 1. You can choose between different levels of detail and summation levels. If no balance carry forward as yet is started. If the document item is posted as a negative item. Forms are subject to change. ‘-‘ is added to the posting key. Make the following entries: Field name Process type Description User action and values US_1099 Comment © SAP AG Page 57 of 59 .

SAP Best Practices Period End Closing Financial Accounting (159): BPD Output group Country key Reporting period from Reporting period to Company code Fiscal Year US1 US <date> <future date> 1000 <current fiscal year> 3. Description User action and values Selected Selected <number of copies to print> <your local printer> Comment 6. Description User action and values <current year> <state> P <payer name> <address> <city> <state> <zip code> <telephone number> <TIN number> Comment Year just ended Result 1099 MISC forms are printed. Choose the Forms button to expand the data are for form selection. Choose Execute. Make the following entries: Field name Reporting Year State Payer(p)/Transfer (A) Payer name Address City State Zip Telephone TIN 7. © SAP AG Page 58 of 59 . 4. Review the report showing the summary of 1099 MISC relevant data for vendors. Choose Print. 8. Choose Enter. Make the following entries: Field name Print Form 1 Print immediately Number of copies Printer 5.

3.5 / 4.SAP Best Practices Period End Closing Financial Accounting (159): BPD 5 Appendix 5.6 Output type NEU NEU NEU NEU NEU NEU NEU NEU NEU Technical name YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_CNFM1 YBUS_F130_ER2 YBUS_F140_PCNF1 YBUS_F140_ACC01 YBUS_F140_DOC1 YBUS_F140_TXT_1 YBUS_F140_CASH1 © SAP AG Page 59 of 59 .1 Reversal of Process Steps In the following section.6 4.3.6 4. Common form name Check List Result List Confirm List Error List Payment Notice Account Statement Internal Documents Individual Letters Cash Documents Form type SAPscript forms SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript Used in process step 4.3. The table below provides details on these forms.3.3.3. Automatic Clearing of GR/IR Account special process Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment FBRA Finance Manager (SAP_NBPR_FINACC_M) General Ledger  G/L Account Processing  Reset Clearing only one cleared item can be reset at once F.6 4.5 / 4.3.5 / 4.5 / 4. you can find the most common reversal steps that you can take to reverse some of the activities described in this document.3.2 Used Forms Use In some of the activities of this business process.13 5. forms are used.