EHP5 for SAP ERP 6.

0 June 2011 English

Period End Closing Financial Accounting (159)
Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Period End Closing Financial Accounting (159): BPD

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© Copyright 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C , World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.
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SAP Best Practices

Period End Closing Financial Accounting (159): BPD

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SAP Best Practices

Period End Closing Financial Accounting (159): BPD

Contents
Period End Closing Financial Accounting ............................................................................................ 6 1 2 Purpose ......................................................................................................................................... 6 Prerequisites.................................................................................................................................. 7 2.1 2.2 3 Master Data ............................................................................................................................ 7 Roles ...................................................................................................................................... 7

Process Overview Table ............................................................................................................. 10 3.1 3.2 3.3 Process 1: Process Day-End Closing .................................................................................. 10 Process 2: Process Month-End Closing .............................................................................. 10 Process 3: Process Year-End Closing ................................................................................. 14

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Process Steps ............................................................................................................................. 16 4.1 Scenario I: Day-End Closing ................................................................................................ 16 Update Exchange Rates ............................................................................................... 16 Gaps in Document Number Assignment ...................................................................... 17 Invoice Numbers Allocated Twice ................................................................................. 18 Display the Compact Document Journal ...................................................................... 18

4.1.1 4.1.2 4.1.3 4.1.4 4.2

Scenario II: Month-End Closing ........................................................................................... 20 Update Exchange Rates ............................................................................................... 20 Gaps in Document Number Assignment ...................................................................... 21 Invoice Numbers Allocated Twice ................................................................................. 22 Open and Close Posting Periods .................................................................................. 23 Enter Recurring Entries................................................................................................. 24 Post Recurring Entries .................................................................................................. 26 Run Batch Input Session .............................................................................................. 27 Automatic Clearing of GR/IR Account .......................................................................... 28 Automatic Clearing........................................................................................................ 29 Manual Clearing ............................................................................................................ 31 Post Adjustment Entries................................................................................................ 32 Foreign Currency Revaluation ...................................................................................... 33 Post Tax Payable (Posting Tax Amounts Manually) .................................................... 35 Record of Sales and Use Taxes Report ....................................................................... 37 Comparative Analysis ................................................................................................... 38 Close Previous Accounting Period ............................................................................... 40 Display the Document Journal ...................................................................................... 41 Financial Statements .................................................................................................... 43

4.2.1 4.2.2 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 4.2.8 4.2.9 4.2.10 4.2.11 4.2.12 4.2.13 4.2.14 4.2.15 4.2.16 4.2.17 4.2.18 4.3

Scenario III: Year-End Closing ............................................................................................. 46

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SAP Best Practices 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.3.7 4.3.8 4.3.9 5

Period End Closing Financial Accounting (159): BPD

Create Factory Calendar for New Year ........................................................................ 46 Carry Forward AP/AR Balances ................................................................................... 47 Carry Forward GL Balances ......................................................................................... 48 Balance Confirmation Receivable ................................................................................. 49 Balance Confirmation Payable ..................................................................................... 51 Final Close and Release Financial Reporting............................................................... 53 Close Previous Accounting Period ............................................................................... 55 Display the Document Journal ...................................................................................... 56 Print 1099 MISC Forms ................................................................................................ 57

Appendix...................................................................................................................................... 59 5.1 5.2 Reversal of Process Steps ................................................................................................... 59 Used Forms .......................................................................................................................... 59

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document the posting data. During this process. You do not have to close the old fiscal year and carry out the closing postings before opening the new fiscal year. The SAP System offers a range of reports with which you can carry forward balances into the new fiscal year. © SAP AG Page 6 of 59 . You do not have to create special opening financial statements. Any postings you make in the old fiscal year automatically adjust the relevant carry-forward balance. the system provides a series of standard reports that you can use to generate evaluations and analyses directly from all of the posted account balance. The system helps you carry out the following:   Creating the balance sheets and P&L statements Document the posting data No additional postings are required for day-end closing. you first must perform the closing operations in the subledger accounting areas you are using. For this purpose. The balances of the balance sheet accounts are simply carried forward into the new fiscal year. You can use the following evaluations for day-end closing and for documenting the posting data:   Compact-Document journal Evaluation of the documents that have not been posted To carry out the closing operations in G/L accounting. and year-end closing. you open new posting periods and carry forward the balances from the previous year. you can create all the external reports required. As with month-end closing. You then prepare and create the financial statements and document the business transactions using the balance audit trail. and carry out the internal evaluations.SAP Best Practices Period End Closing Financial Accounting (159): BPD Period End Closing Financial Accounting 1 Purpose Closing operations are periodic tasks and can be subdivided in FI as follows:    Day-end closing Month-end closing Year-end closing The closing operations component helps you prepare and carry out the activities required for dayend. the profit and loss accounts are carried forward to one or more retained earnings accounts. These include:    Accounts receivable and accounts payable accounting Inventory accounting Asset accounting   Year-end closing is split into two phases: At the beginning of the new fiscal year. month-end.

The roles in this Business Process Documentation must be assigned to the user or users testing this scenario.1 Master Data You have entered the master data required to go through the procedures of this scenario. You do not need these roles if you are using the standard SAP GUI. Business Role SAP_NBPR_EMPLOYEE_S Details Employee (Professional User) Gaps in Document Number Assignment Invoice Numbers Allocated Twice Enter Recurring Entries Post Recurring Entries Run Batch Input Session Financial Statement Activity Transaction Assignment of this role is necessary for basic functionality. Prerequisites The business roles have been assigned to the user who is testing this scenario. S_ALR_87012342 S_ALR_87012341 FBD1 F.SAP Best Practices Period End Closing Financial Accounting (159): BPD 2 Prerequisites 2. Service Area Manufacturing Area / Trading Area Master Data Cost Center Material Master G/L Accounts Value * * * Selection ALL ALL ALL Comment all posted cost centers required all posted materials required all accounts required 2. You only need these roles if you are using the NWBC interface.2 Roles Use The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC).14 SM35 S_ALR_87012284 or S_PL0_86000028 Finance Manager (SAP_NBPR_FINACC_M) © SAP AG Page 7 of 59 .

52 S_ALR_87003642 (OB52) F.SAP Best Practices Period End Closing Financial Accounting (159): BPD Create Factory Calendar for New Year SAP_NBPR_US_FINACC_M (Finance Manager US) SAP_NBPR_US_FINACC_M (Finance Manager US) SAP_NBPR_AP_CLERK_M (Accounts Payable Manager) SAP_NBPR_AR_CLERK_S (Accounts Receivable Accountant) SAP_NBPR_AP_CLERK_S (Accounts Payable Accountant) SAP_NBPR_IT_ADMIN_S (IT Administrator (Professional User)) SAP_NBPR_FINACC_S (General Ledger Accountant) Record of Use and Sales Taxes (USA) Generic Withholding Tax Reporting Manual Clearing Customer Balance Confirmation SCAL S_ALR_87012394 S_P00_07000134 F-44 F.19 FB50 FAGL_FC_VAL FAGLF03 OB42 F107 S_ALR_87012287 F.07 © SAP AG Page 8 of 59 .13 F.17 Vendor Balance Confirmation F.18 Part of EC Sales List SP01 Update Exchange Rates Display the compact document journal Balance Interest Calculation Open and Close Posting Periods Automatic Clearing of GR/IR Account Analyze GR/IR Clearing Accounts Post Adjustment Entries Foreign Currency Revaluation Comparison Documents / Transaction Figures Define Interest Rates Valuation of Provisions Display the document journal Carry Forward AP/AR S_BCE_68000174 S_ALR_87012289 F.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Balances Carry Forward GL Balances Regrouping Receivables/Payables Financial Statement FAGLGVTR FAGLF101 S_ALR_87012284 © SAP AG Page 9 of 59 .

if there are any gaps in document number lists Invoice Numbers Allocated Twice Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012341 Checklist.2 Process 2: Process Month-End Closing Process step Update External process reference Business condition Exchange Business role Trans-action code S_BCE_68000174 Expected results New General Ledger Accountant © SAP AG Page 10 of 59 .1 Process 1: Process Day-End Closing Process step Update Exchange Rates External process reference Business condition Exchange rates for foreign currencies are updated each day or each month. if there are double invoice numbers Totals sheets.SAP Best Practices Period End Closing Financial Accounting (159): BPD 3 Process Overview Table 3. Checklist to find gaps in the document number assignment across several ledgers Checklist of documents assigned more than once Checklist of the most important data from the posted documents Business role Trans-action code S_BCE_68000174 Expected results New exchange rates are available in the system General Ledger Accountant (SAP_NBPR_FINACC_S) Gaps in Document Number Assignment Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012342 Checklist. which indicate the debit / credit totals for each account type Display the compact document journal General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87012289 3.

Checklist to find gaps in the document number assignment across several ledgers Checklist of documents assigned more than once Close Accounts Receivable. and Asset subsystems from posting into prior period. if there are any gaps in document number lists Invoice Numbers Allocated Twice Open and Close Posting Periods Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012341 Checklist.14 © SAP AG Page 11 of 59 . MM. Accounts Payable. New accounting period is open for posting so that transactions can be processed. Business role Trans-action code Expected results exchange rates are available in the system (SAP_NBPR_FINACC_S) Gaps in Document Number Assignment Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012342 Checklist. or Asset postings can be made to the previous period.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step Exchange Rates External process reference Business condition rates for foreign currencies are updated each day or each month. if there are double invoice numbers No more A/P. A/R. New accounting period is starting Recurring documents for the period that were entered into system must be processed. Batch input Post Recurring Finance Manager F. General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) Enter Recurring Entries Finance Manager (SAP_NBPR_FINACC_M) FBD1 Batch input session is created with 'postings' for recurring documents that can be processed to post the required financial activity.

Business role Trans-action code Expected results session is created with 'postings' for recurring documents that can be processed to post the required financial activity. Finance Manager (SAP_NBPR_FINACC_M) SM35 Accounting documents posted and recurring documents updated with processing data ('next run on' and 'number of runs'). This keeps the Automatic Clearing of GR/IR Account special process GR/IR clearing accounts General Ledger Accountant (SAP_NBPR_FINACC_S) F. For GR/IR accounts. the program tries to create a group of documents that can be cleared from a group of documents that cannot be cleared by successively omitting documents. (SAP_NBPR_FINACC_M) Run Batch Input Session Post the recurring documents processed in prior step. The GR/IR account is cleared with the correct purchase order and value quantity once the goods receipt and invoice receipt have been posted.13 © SAP AG Page 12 of 59 . General Ledger Accountant (SAP_NBPR_FINACC_S) F.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step Recurring Entries External process reference Business condition documents for the period that were entered into system must be processed.13 Automatic Clearing of GR/IR Account Clear the GR/IR account of ‘matching’ debit/credits to make analysis of ‘open item’ easier.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition Business role Trans-action code Expected results analysis of the GR/IR account at a manageable level. during the period. Finance reporting Finance reporting Accounts Payable Manager (SAP_NBPR_AP_CLERK_M) General Ledger Accountant (SAP_NBPR_FINACC_S) F-44 FB50 Documents are cleared Make sure that the financial records represent the business activities. Foreign Currency Revaluation General Ledger Accountant (SAP_NBPR_FINACC_S) FAGL_FC_VAL Post Tax Payable Rcoed of Sales and Use Taxes Report Comparison Documents / Transaction Figures Close Previous Accounting Period SAP_NBPR_DE_FINACC_M (Finance Manager Finance Manager (US) (SAP_NBPR_US_FINACC_M) FB41 S_ALR_87012394 Rcoed of Sales and Use Taxes Report Finance reporting General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLF03 ‘Close’ previous accounting period so that no more financial posting can be made that would change the General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) No more G/L postings are allowed in the previous period. to the best capability possible. Manual Clearing \Post Adjustment Entries Clear the documents Post adjustments to current financial data. to better represented the current financial situation. like accruals. Foreign currency postings are represented with 'current date valuation'. © SAP AG Page 13 of 59 . Foreign currency transactions must be valuated at the current exchange rate.

Create Factory Calendar for New Year Finance Manager (SAP_NBPR_FINACC_M) Carry Forward AP/AR Balances Carry the A/P balances into the new fiscal year.07 Carry Forward GL Balances General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLGVTR Re-grouping Receivables/Payables General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLF101 © SAP AG Page 14 of 59 .3 Process 3: Process Year-End Closing Process step External process reference Business condition Business role Trans-action code SCAL Expected results Factory Calendar is defined for the next years Vendor AND Customer balances have been carried into the new year. Business role Trans-action code Expected results Display the document journal List of the posted documents in the period Finance reporting General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87012287 List of the posted documents in the period for documentation Financial Statements Financial Statement: Actual/Actual Comparison Financial Statement Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012284 or S_PL0_86000028 3. General Ledger Accountant (SAP_NBPR_FINACC_S) F. Balance sheet accounts have balances for the new year and P/L account balances have been posted into retained earnings.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition results reported.

No more financial postings are allowed in the previous period. © SAP AG Page 15 of 59 . SAP_NBPR_AR_CLERK_S (Accounts Receivable Manager) Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) General Ledger Accountant (SAP_NBPR_FINACC_S) F.17 Expected results Balance Confirmation Receivable Balance Confirmation Payable Final Close and Release Financial Reporting The company’s financial results must be reported. Do not allow any more financial postings in the previous period because the results have been released.18 S_ALR_87012284 Financial results of the company are released.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition Business role Trans-action code F. Close Previous Accounting Period General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) Display the Document Journal Print 1099 Misc Forms Apply new year’s change Packages General Ledger Accountant (SAP_NBPR_FINACC_S) Finance Manager (US) (SAP_NBPR_US_FINACC_M) S_ALR_87012287 S_P00_07000134 The 1099 Misc forms are printed.

field contains an exchange rate according to the indirect quotation method.quot.1.1 Use In this activity.quot (or Dir. 3. On the Change View "Currency Exchange Rates": Overview screen.quot. Make the following entries: Field name ExRt Valid from Indir.quot. Update Exchange Rates Procedure 1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Enter Translation Rates S_BCE_68000174 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Update Exchange Rates 2. you update exchange rates. The exchange rate is based on a ratio defined for currency combinations.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4 Process Steps 4.1 Scenario I: Day-End Closing 4. select the line and copy (F6) and change the Valid from date and Indir. The © SAP AG Page 16 of 59 .) From To Description Exchange Rate User action and values M <validity dates> <number> <foreign currency> < local currency> Enter the exchange rate ratio here for example <EUR> in the US <USD> Comment add 'M' ExRt entry for desired currency combinations You can copy existing records.quot/Dir. choose New Entries. values to simplify the update. The Indir.

Description User action and values #1000 <current year> Comment © SAP AG Page 17 of 59 . in the General Ledger (156) scenario. 100. The system recognizes and documents document numbers that have been assigned more than once in an interval. make the following entries: Field name Company Code Fiscal Year 3. Procedure 1. documents must be posted. and so on) of from currency. Choose Execute.quot. For posting run the processes in the External Financial Accounting (102) scenario. The Dir.1. If you specify the document type as selection criteria. 4. Result New exchange rates are available in the system. On the Gaps in document Number Assignment screen. The exchange rate gives the price in the to currency that you must pay for a unit (10. Choose Save. the program determines the relevant number range automatically. 100. Processing takes place at the level of company code. field contains an exchange rate according to the direct quotation method.2 Use Gaps in Document Number Assignment You can use this report to find gaps in the document number assignment across several ledgers. 4. and so on) of the to currency. number range. Prerequisites To execute this activity. and fiscal year.SAP Best Practices Period End Closing Financial Accounting (159): BPD exchange rate gives the amount of the from currency that you get for a unit (10. in Accounts Payables (158) scenario or in the Cash Management (160) scenario using the master data from these documents. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Gaps in Document Number Assignment S_ALR_87012342 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Gaps in Document Number Assignment 2. in the Accounts Receivables (157) scenario.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Result All documents for the number range interval specified are selected and the system checks whether there are gaps or document numbers that have been assigned more than once.3 Use Invoice Numbers Allocated Twice The program creates a list that displays all documents per vendor’s or customer’s account number that occur repeatedly to determine if a duplicate invoice exists. Prerequisites To execute this activity. Procedure 1. 4. If there are mistakes a list of missing document numbers and document numbers assigned more than once is created. On the Invoice Numbers allocated twice screen.1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  S_ALR_87012341 . make the following entries: Field name Company Code Fiscal Year Description User action and values #1000 <current year> Comment 3.Invoice Numbers Allocated Twice S_ALR_87012341 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Invoice Numbers Allocated Twice 2. For posting run the processes in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. Result A list of document numbers that are allocated twice is created.1. documents must be posted.4 Use Display the Compact Document Journal © SAP AG Page 18 of 59 . Choose Execute. 4.

The list can be used as a compact journal and for reconciliation with the account balances (accounting reconciliation). On the Compact Document Journal screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD The compact document journal displays the most important data from the document headers and items in the form of a table for the documents selected. the field isn’t necessary. enter the required data. respectively standard ledger <0L> is filled Comment General Selections Reference Number Execute (F8) 3. Procedure 1. Field name Company Code Fiscal Year Ledger Description User action and values #1000 Current fiscal year Choose the Ledger you are interested in. If you have only one ledger. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. Prerequisites To execute this activity. enter the specified reference document numbers (see entry from example) Result © SAP AG Page 19 of 59 . Choose Execute. documents must be posted. If necessary. For posting run the processes in the General Ledger (156) scenario. Proceed as follows to check whether relevant documents exist in the system: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Compact Document Journal S_ALR_87012289 Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Compact Document Journal 2.

quot.quot (or Dir. The document status is indicated in the list header.) From To <local currency> Description Exchange Rate User action and values M <validity dates> <number> Enter the exchange rate ratio here For example <EUR> For example <USD> Comment add 'M' ExRt entry for desired currency combinations You can copy existing records. Totals sheets. customers.SAP Best Practices Period End Closing Financial Accounting (159): BPD A separate list is created for each document status (normal documents. 3. statistical documents). choose New Entries. 4. Update Exchange Rates Procedure 1.quot. indicating the debit / credit totals for each account type (G/L accounts. vendors) separately according to posting period. sample documents. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Enter Translation Rates S_BCE_68000174 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Update Exchange Rates 2. recurring entry original documents. On the Change View "Currency Exchange Rates": Overview screen. you update exchange rates. Make the following entries: Field name ExRt Valid from Indir. The exchange rates can be maintained each day or every month-end at least. © SAP AG Page 20 of 59 .quot/Dir. values to simplify the update. select the line and copy (F6) and change the Valid from date and Indir. are put out for each company code at the end of the compact document journal.2.1 Use In this activity.2 Scenario II: Month-End Closing 4.

Processing takes place at the level of company code. The exchange rate gives the price in the to currency that you must pay for a unit (10. in the Accounts Receivables (157) scenario. in Accounts Payables (158) scenario or in the Cash Management (160) scenario using the master data from these documents. 100.quot. If you specify the document type as selection criteria. The exchange rate gives the amount of the from currency that you get for a unit (10. The Dir. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Gaps in Document Number Assignment S_ALR_87012342 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Gaps in Document Number Assignment 2. field contains an exchange rate according to the indirect quotation method. Procedure 1.2 Use Gaps in Document Number Assignment You can use this report to find gaps in the document number assignment across several ledgers. For posting run the processes in the External Financial Accounting(102) scenario. field contains an exchange rate according to the direct quotation method. documents must be posted.2.quot.SAP Best Practices Period End Closing Financial Accounting (159): BPD The exchange rate is based on a ratio defined for currency combinations. On the Gaps in document Number Assignment screen. The system recognizes and documents document numbers that have been assigned more than once in an interval. and so on) of from currency. in the General Ledger (156) scenario. Result New exchange rates are available in the system. the program determines the relevant number range automatically. number range. 100. and fiscal year. Prerequisites To execute this activity. make the following entries: Field name Description User action and values Comment © SAP AG Page 21 of 59 . Choose Save. 4. and so on) of the to currency. 4. The Indir.

documents must be posted. © SAP AG Page 22 of 59 . Procedure 1. Result A list of document numbers that are allocated twice is created. Choose Execute.3 Use Invoice Numbers Allocated Twice The program creates a list that displays all documents per account number of the vendor or the customer that occur within a reference number repeatedly to determine if a duplicate invoice exists.2. On the Invoice Numbers allocated twice screen. If there are mistakes a list of missing document numbers and document numbers assigned more than once is created. Prerequisites To execute this activity.Invoice Numbers Allocated Twice S_ALR_87012341 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Invoice Numbers Allocated Twice 2. Choose Execute. 4. #1000 <current year> Result All documents for the number range interval specified are selected and the system checks whether there are gaps or document numbers that have been assigned more than once. For posting run the processes in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents.SAP Best Practices Period End Closing Financial Accounting (159): BPD Company Code Fiscal Year 3. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  S_ALR_87012341 . make the following entries: Field name Company Code Fiscal Year Description User action and values #1000 <current year> Comment 3.

or MM postings can be made to the previous period. A/R. use transaction S_ALR_87012178 or menu path Accounting  Financial Accounting  Accounts Receivable  Information System  Reports for Accounts Receivable Accounting  Customers: Items Customer Open Item Analysis by Balance of Overdue Items. To view a customer aging report. © SAP AG Page 23 of 59 . S) year for Account Types (A. Procedure 1. K. To view a vendor aging report. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. D. Choose Save. M.4 Use Open and Close Posting Periods In this activity. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / Close Posting Periods 2. Description User action and values 0010 <new period> <actual year> or at the yearend <new year> <the highest permitted posting period> <the highest permitted posting year> Comment variant for the company code New period for Account Types (A.2. make the following entries: Field name Variant From per 1 Year To period Year 3. M. you close the posting periods and open the new accounting period. D. use transaction S_ALR_87012085 or menu path Accounting Financial Accounting  Accounts Payable  Information System  Reports for Accounts Payable Accounting  Vendors: Items  Vendor Payment History with OI Sorted List. K.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. and S) Result No more A/P.

you enter recurring entries.SAP Best Practices Period End Closing Financial Accounting (159): BPD Account Type + A D K M S Description Valid for all account types Assets Customers Vendors Materials G/L Accounts 4. On the Enter: Recurring Entry: Header Data screen. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Posting  Reference Documents  Recurring Document FBD1 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Posting  Recurring Documents  Enter Recurring Entry 2. Procedure 1. 01 for example.2. make the following entries: Field name Company Code First run on Last run on Interval in months Run date Run schedule Transfer amounts in local currency Copy texts <select> <select> Description User action and values #1000 <1st of current month> <1st of next month> <select required interval> <select required day> for example. 01 Comment © SAP AG Page 24 of 59 .5 Use Enter Recurring Entries In this activity.

Description User action and values <select> SA USD Comment 40 <select account> for example. Choose Enter. 630050 4. make the following entries: Field name G/L Account Company Code Amount Tax Code Calculate tax Tax Jurisdiction Key Business Area Cost Center Order Profit Center Network Purchasing Doc Quantity Assignment Text PstKy 50 * for example. I0 or I1 Description User action and values Comment © SAP AG Page 25 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Transfer tax amounts in local currency Document Type Currency Rate Reference Translatn Date Document Header Text Trading part BA PstKy Account SGL Ind TType 3. 10000 for example. On the Enter: Recurring Entry: Add G/L account item screen. CA0000000 for example. 1101 * * <select> * for example.

Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Recurring Entries  Execute F.2.SAP Best Practices Period End Closing Financial Accounting (159): BPD Account SGL Ind TType 5. 10000 For example. Complete document details and choose Result The recurring entries are made 4. 217200 6. recurring entries must be entered.5. * for example. Prerequisites To execute this activity. you post recurring entries. Procedure 1. The system checks if the recurring posting exists in the system with a post date within the period being posted. make the following entries: Field name Amount Value Date Description User action and values * * Comment for example. In other cases the value date is not necessary Save 7. On the Create Posting Documents from Recurring Documents screen.2. Run the processes in step 4. first of current month The value date is needed for bank accounts with field status group YB05. make the following entries: Field name Description User action and values Comment © SAP AG Page 26 of 59 . Choose Enter.14 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Recurring Entries  Execute Recurring Entries 2. On the Enter: Recurring Entry: Add G/L account item screen.6 Use Post Recurring Entries In this activity.

<last day of current month> If required. select a mode (Display errors only is preferred. Process/foreground: All the screens are displayed and must be confirmed with Enter © SAP AG Page 27 of 59 . 3. If you do not assign a separate Batch input session name. but Process/foreground and Background also work). On the Process Session Create screen. select a session to process and choose Process Session (F8). Choose Execute.2. Procedure 1. then choose Process or Enter. the batch input session name SAPF120 is set by the program. <1st of current month> for example.7 Use Run Batch Input Session This activity runs the batch input session. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code System  Services  Batch Input  Sessions SM35 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Closing Preparation  Batch Input Monitoring 2. Prerequisites A batch input session must exist or be created. 3. Result A batch input session is created with postings for recurring documents that can be processed to post the required financial activity. On the Batch Input: Session Overview screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Company Code Fiscal Year Settlement Period Settlement Period to Session Name #1000 <current fiscal year> <starting date> <end date> <select a name> for example. 4.

Procedure 1. Result Accounting documents are posted and recurring documents are updated with processing data (next run on and number of runs). Confirm the selection screen with Enter.13 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Clearing  Automatic © SAP AG Page 28 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD Display Errors Only: The documents are not posted in the foreground. 4. use transaction code FBL3N. To display a posted document. Background: The documents are not posted in the foreground. Check manually whether all documents of a session were posted. You can see this in the session overview. If a session was processed in the foreground. For posting run the processes in the Materials Management (104) scenario using the master data from these documents. the selection screen Session Successfully Processed displays after the posting. only documents with errors are displayed that you can correct. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Automatic Clearing  Without Specification of Clearing Currency F. Prerequisites To execute this activity. Documents with errors remain in the session and can then be processed and corrected in the foreground.2. Correct any errors that show during processing. Debited Accounts G/L Accounts Vendors Customers Credited Accounts G/L Accounts Vendors Customers 4. documents in material management must be posted. The purchase order number and item is used to compare documents.8 Use Automatic Clearing of GR/IR Account This activity handles the automatic clearing of the GR/IR accounts.

Choose Enter. The system displays the message This program is a production run. Prerequisites To execute this activity. 4. Result The GR/IR account is cleared with the correct purchase order and value quantity once the goods receipt and invoice receipt have been posted. but single values entry <deselect> You can select Test run to review the data that can be cleared without actually clearing the data Comment Test run Posting Parameters Clearing date <last day of current fiscal year for yearend clearing> Execute. Choose 4. open item documents must be posted. For posting run the processes in the General Ledger (156) scenario. © SAP AG Page 29 of 59 . GR/IR clearing accounts) automatically. and G/L accounts (in particular.SAP Best Practices menu Clearing Period End Closing Financial Accounting (159): BPD 2. On the Automatic Clearing Screen. It selects all accounts specified in the value sets that have debit and credit postings. The system generates a report showing the details of the documents not 'cleared' and 'cleared'. This keeps the analysis of the GR/IR account at a manageable level. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. with 'clearing' document information. 211200 Not interval. make the following entries: Field name Company Code Fiscal Year Select G/L accounts G/L Accounts Description User action and values #1000 <current fiscal year> <select> <select account> for example.9 Use Automatic Clearing This program clears open items from customer. xxxx/12/31 Last day of month for month-end clearing 3.2. for example. vendor.

vendor. make the following entries: Field name Company Code Fiscal Year Posting Date Description User action and values #1000 <current fiscal year> <first actual month date> <last actual month date> Select Customers Select vendors Select G/L accounts Test run <select> <select> <select> <deselect> You can select Test run to review the data that can be cleared without actually clearing the data Comment Posting Parameters Clearing date <last day of current fiscal year for yearend clearing> Execute. Result This program clears open items from customer. On the Automatic Clearing Screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Procedure 1. Choose 4.13 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Clearing  Automatic Clearing 2. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Automatic Clearing  Without Specification of Clearing Currency F. and G/L accounts automatically. for example. if the condition for automatic clearing is fulfilled (Debit and Credit same amount. 01/31/xxxx Last day of month for month-end clearing 3. The system displays the message This program is a production run. Choose Enter. assignment is the same) © SAP AG Page 30 of 59 .

For Example. enter the required data. Documents from accounts payable also can be cleared manually. On the Clear Vendor: Header Data screen. Only SAP NetWeaver Business Client (SAP NWBC): Mark the first row of the required business partner and choose All Customer Line Items Open 3. Select the relevant document number and choose Clear Vendor Items. The process for accounts payable is described as follows. Procedure 1. documents with open items have to be posted.11. they can be cleared manually.13) or Accounts Receivable (157. Accounts Receivable (157) or Accounts Payable (158) using the master data from this document Run the processes in scenario General Ledger (156. Field name Account Description User action and values Enter Vendor..2. 4. Prerequisites To use this activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. 300000 Company Code 1000 © SAP AG Page 31 of 59 . Section 4. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Payable  Account  Clear F-44 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Accounts Payable Manager (SAP_NBPR_AP_CLERK_M) Business role menu Accounts Payable  Posting  Document Processing 2.10 Use Manual Clearing If documents cannot be cleared automatically (for example the assignment is not equal). Comment Enter the vendor account number for whom the invoice and credit memo was posted. section 4. Run the processes in scenario General Ledger (156).

Procedure 1. Choose Enter. Choose Post (Ctrl+S) to finally post the document. Field name Reference From 7. Choose Post (Ctrl+S) to save your entries. The document overview is being displayed now. the open items you want to clear have to be activated first. If discount has been calculated. 10. As an alternative.SAP Best Practices Period End Closing Financial Accounting (159): BPD Additional Selections Clearing Date 5. 4. 8. which causes the transaction to calculate the residual amount itself. 11. mark the open items and choose Activate Items. delete the amounts that are defaulted in the respective column. and the open items for which a residual item is to be created. Depending on your user settings. If a difference is determined. you can also double-click the entry field.2. To do this. For some reasons it makes sense not to allocate the residual amount to one item. a residual item or a new open item is created. Choose the residual item by double-click and enter a describing text for the line item. and you are asked to update the highlighted line item. enter the required data. but to post it to the account without allocation. Choose Residual Items and enter the residual amount for the invoice. 12. Choose Process Open Items. Reference For Example.11 Use Post Adjustment Entries In this activity. Review financial results and make adjustment postings for accruals or any 'missing' financial information that is identified. On the Clear Vendor: Enter Selection Criteria screen. To do so. 9. You have to specify the open items that are to be fully cleared. you post adjustment entries. use the field Difference Postings instead and enter the residual amount here. Description User action and values Reference interval to be taken into account Comment For Example. REF006 Result The open items selected in the account have been cleared. <Today’s Date> 6. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Posting  Enter G/L Account Document FB50 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 32 of 59 .

<today> Comment Result Make sure that the financial records represent the business activities. 111000 for example. <enter tax code> <select> <G/L account> S (Debit) <enter amount> <enter G/L account> H (Credit) <enter amount> <enter cost center> for example. G/L Account D/C Amount in doc curr.12 Use Foreign Currency Revaluation © SAP AG Page 33 of 59 . internal orders and/or assets Credited Accounts Various G/L accounts with cost centers. to the best capability possible. internal orders and/or assets 4.SAP Best Practices Period End Closing Financial Accounting (159): BPD Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Posting  Posting  Post G/L Account Document 2. during the period. 1000 for example. 217000 Description User action and values #1000 <enter date> USD <enter date> for example. with cost centers. 1000 for example. Debited Accounts Various G/L accounts. 1101 Optional for example. Cost center Order Tax code Calculate tax 3. I0 for US tax 0% for example. Make the following entries: Field name Company Code Document date Currency Posting Date Reference Doc Header Text G/L Account D/C Amount in doc curr.2. Choose Post. <today> for example.

On the Foreign Currency Valuation screen. Choose the Postings tab. retaining the original account balance. For posting run the processes in the General Ledger (156) scenario. For more information. Prerequisites The exchange rate table has entries for currencies. see the Running Batch Input Sessions Business Process Documentation. The valuation methods are defined. make the following entries: Field name Company Code Valuation Key Date Valuation Area 3. Accounts exist for unrealized exchange rate differences and realized exchange rate differences. you can run the session after it has been created.SAP Best Practices Period End Closing Financial Accounting (159): BPD The total difference of all the open account items is posted to a balance sheet adjustment account. The gains or losses from exchange rate fluctuations from the valuation are entered as offsetting entries in separate expense and revenue accounts for exchange rate differences. Be aware that the documents must be posted in other currencies (not in USD). To execute this activity. The account determination must be defined. 4. open item documents must be posted. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. Make the following entries: Field name Post Valuation Immediately Posting Parameters | Determine Description User action and values Selected Selected Comment Description User action and values #1000 <last day of the previous month> YB Key date for the foreign currency valuation Comment © SAP AG Page 34 of 59 . Procedure 1. The adjustment account for each customer and vendor reconciliation account exist. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Foreign Currency Valuation (New) FAGL_FC_VAL Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Foreign Currency Valuation 2. If you perform an update run and enter a session name for the batch input session.

which means that a transfer posting for the account balance cannot be made directly to the tax payable account. The Gain/Loss Unrealized Foreign Currency Revaluation account gets debits and credits based on gain/loss determination. The system generates a Foreign Currency Valuation report showing the details of what accounts. Choose the Open Items: G/L Accounts tab. Amount in loc. The output tax account cannot normally be posted directly. You then transfer this data to the tax office form. Choose the Open Items Subledger tab. 8. the system assigns the name FAGL_FC_VALU.rate (new). Foreign and/or Intercompany) get the 'off-set' amount posted to Gain/Loss account.13 Use Post Tax Payable (Posting Tax Amounts Manually) The general ledger accounting menu contains general reports that you can use for tax on sales/purchases in list form. The amounts for the advance return for tax on sales/purchases for which a transfer posting has been made is not taken into account in the following month because the document created does not contain any tax specifications. © SAP AG Page 35 of 59 . Select the Valuate vendors and Valuate customers checkboxes. Two types of documents are posted: 1) 'Reporting' period documents to represent 'revaluation'. Choose Execute.rate (original). Exch. Select the Valuate G/L Accounts checkbox. Exch. 9. by document..2. 4. Posting Date and New Difference. The document data includes Amount in FC. 7. were 'revaluated'. The data is evaluated via the documents. 6.SAP Best Practices Automatically Batch Input Session Name 5. 2) 'Next' period documents to 'reverse' the first postings. Period End Closing Financial Accounting (159): BPD <name> If you do not specify a name. Description User action and values Selected Selected Comment Result Foreign currency postings in the system are represented in the financial statements with current date valuation. Choose the G/L Account Balances tab. SAP ERP provides the following options for transfer postings:  You can post the tax amounts to a tax payable account manually via the Post Tax Payable function. 10. Make the following entries: Field name Valuate G/L Account Balances Reverse Postings 11. The Adjustment accounts for AR and/or AP (Domestic. cur. This transaction does not cover the taxation procedure for plants abroad or cross-company code transactions (delta Customizing).

S. On the Post Tax Payable: Header Data screen. make the following entries: Field name Document Date Type Company Code Posting Date Currency PstKy Account Description User action and values <document date> SA #1000 <posting date> USD 40 <Payroll – Employee Claims Clearing> <Enter> Amount Calculate Tax PstKy Account <enter amount> <select> 50 <Payroll Taxes> <enter> for example.) (SAP_NBPR_US_FINACC_M) Business role menu General Ledger  Periodic Processing  Reporting 2. 1000 for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Prerequisites To execute this activity. 215020 (chart of account 0010) for example. For posting run the processes in the General Ledger (156) scenario. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. open item documents must be posted. <actual date> © SAP AG Page 36 of 59 . Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Report  Post Tax Payable FB41 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Finance Manager (U. 125100 (Chart of account 0010) for example. <actual date> Comment for example. Procedure 1.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Amount <enter amount> for example. Procedure 1. 1000 Post Result You have posted the tax amounts to a tax payable account manually. Prerequisites To execute this activity. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. make the following entries. For posting run the processes in the General Ledger (156) scenario. Field name Company Code Fiscal Year Ledger Posting Date xx/01/yy – xx/30/yy Description User action and values #1000 <actual fiscal year> Current fiscal year for example. The documents are displayed per customer or vendor account and are totaled by tax code and jurisdiction with reference to the tax base and amount in question. documents must be posted.A.2. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Accounting  Financial Accounting  General Ledger  Reporting  Tax Reports  USA  Record of Use and Sales Taxes S_ALR_87012394 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (US) (SAP_NBPR_US_FINACC_M) General Ledger  Periodic Processing Reporting  Record of Use and Sales Tax (USA) 2. On the Advance Return for Tax on Sales/Purchases screen. example (optional) 4.14 Use Record of Sales and Use Taxes Report This report (program RFUTAX00) is a reference for the reporting of Sales Tax or Use Tax in the U. 0L xx = current month Comment © SAP AG Page 37 of 59 .S.

4. customer accounts. If you perform the check on documents in the general ledger view and you use document splitting. and vendor accounts are compared with the application indexes (secondary indexes). the system runs the following checks:  The debit and credit transaction figures of the G/L accounts. you need authorization for the desired company codes (authorization object F_BKPF_BUK). Procedure 1.   Prerequisites To be able to perform the comparative analysis. you can compare the transaction figures with the total of the posted documents. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Accounting  Financial Accounting  General ledger  Periodic Processing  Closing  Check/Count  Reconciliation (New) FAGLF03 © SAP AG Page 38 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Description User action and values Comment yy = current year Further Selections: Jurisdiction Tax Code Enter the jurisdiction codes and tax codes for which you want to run the report Result A report listing all documents for a jurisdiction code and tax code is displayed with subtotals.2. and vendor accounts are compared with the debit and credit totals of the posted documents. the system simultaneously checks whether the balance is actually zero in the documents for the characteristics for which you have made a zero balance setting. end-of-quarter. For this.15 Use Comparative Analysis During closing operations (month-end. or year-end closing). The system uses application indexes for accounts managed on an open item basis or for line item display. customer accounts. This ensures that no changes are made to the transaction figures or documents during reconciliation. Such changes would cause the report to terminate. This information can be used when preparing the tax return for Sales & Use tax. Close the posting periods for which you perform the comparative analysis. You can perform this comparison for documents in the entry view or for those in the general ledger view. The debit and credit transaction figures of the G/L accounts.

and. o Parallel Processing To speed up processing for the documents concerned. The system processes the packages in parallel (that is. the Ledger field is available and you can restrict the comparative analysis to a specific ledger. o Entry View or General Ledger View You have the option of running the comparative analysis on the documents in the entry view or on those in the general ledger view: o o Entry View The documents in the entry view are used for the reconciliation. the documents concerned are divided into the desired number of packages. and Posting Periods. Perform the comparative analysis for all ledgers sharing a common fiscal year variant. you should reconcile these ledgers separately. © SAP AG Page 39 of 59 . If you set the General Ledger View indicator. On the Comparison: Documents / Transaction Figures screen. enter 1 in the Number of Parallel Steps field. a Ledger. If you also have a ledger with a non-calendar fiscal year variant or a day ledger. If you do not want to use parallel processing. if you reconcile period 1. General Ledger View The documents in the general ledger view are used for the reconciliation. In this way. make the following entries: Field name Fiscal Year Company Code Ledger Description User action and values <current fiscal year> #1000 0L leading ledger Comment Entry Values You can use selection criteria to restrict the comparative analysis. this is the month of January in your leading ledger but January 01 in your day ledger. simultaneously) on different application servers that you have grouped together in a server group. You specify how many documents should be combined in a lot.SAP Best Practices Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger Reconciliation  Periodic Processing  Reporting 2. Company Codes. where applicable. For example. Parallel processing is performed automatically when you enter a number greater than 1 in the Number of Parallel Steps field. This is necessary because the system always selects the period in the relevant ledger. you can opt for parallel processing. You have the following options for this: o General Selections Enter the desired Fiscal Year.

o General Ledger View The differences are grouped by ledger. whereby the leading ledger is listed first. but also the most time-consuming. With this function. To do this. o General ledger view with single document comparison Additionally. you can select a comparison of single documents for the documents in the general ledger view. Top Half of the Screen Only differences are displayed in the top half of the screen: o Entry View The differences are grouped by currency type and account type. If you additionally perform a single document comparison and choose Subledger Accounts. the system compares the documents in the general ledger view against those in the entry view before running the check with the transaction figures. The display therefore contains G/L accounts and subledger accounts.16 Use Close Previous Accounting Period In this activity. This is the most comprehensive check. Result The screen displaying the results of the comparative analysis is divided into two parts. In both parts. you can use the functions of the SAP List Viewer (ALV). Lower Half of the Screen o General ledger view without single document comparison You can display success messages for each G/L account. the differences for subledger accounts are also displayed. you close the previous accounting period.SAP Best Practices Period End Closing Financial Accounting (159): BPD At the same time. such as for sorting. see the documentation in the SAP Library under SAP NetWeaver  Application Platform  ABAP Technology  UI Technology  Controls & Control Framework for SAP GUI  SAP List Viewer. For more information about the functions. 4. you receive an error message at the single document level (for example. choose Success Messages.2. if an amount in the general ledger view does not match the amount in the entry view). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / © SAP AG Page 40 of 59 . Procedure 1.

For posting run the processes in the General Ledger (156) scenario. The document journal contains the most important data from the document header and document items. Prerequisites To execute this activity. Description Posting Period Variant User action and values <posting period variant from the company code> <from period> <year> Comment for example. Choose Save. open item documents must be posted. <0010> for company #1000 Update to the new period for all remaining Account Types Update to the year for all remaining Account Types Result No more G/L postings are allowed in the previous period. make the following entries: Field name Var From period 1 Year 3. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. Account Type + A D K M S Description Valid for all account types Assets Customers Vendors Materials G/L Accounts 4.17 Use Display the Document Journal The document journal is created once every month and contains all the document postings for a particular posting period. Proceed as follows to check and display documents in the system: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  © SAP AG Page 41 of 59 . It is printed on paper with an official notarial stamp. Procedure 1.2.SAP Best Practices menu Period End Closing Financial Accounting (159): BPD Close Posting Periods 2. in the Accounts Receivable (157) scenario or in the Accounts Payable (158) scenario using the master data from these documents.

enter the data from the example <first day of the month> to <last day of the month> If necessary. On the Document Journal screen. Data is neither updated nor changed in the database.To Reference Number Further Selections G/L Account Output Control Test run Line Items Pages Only <. If no balance carry forward as yet is started. enter the required data. enter the specified reference document numbers (see data from example) Description User action and values #1000 <current fiscal year> Choose the Ledger you are interested in Comment Test Run: This option controls if a test run takes place. If Test run is not activated.not selected>  Execute (F8) If necessary.SAP Best Practices Document Journal Transaction code S_ALR_87012287 Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Document Journal 2. the starting date must be the first period of the year (a message displays on the dialog screen) © SAP AG Page 42 of 59 . Field name Company Code Fiscal Year Ledger General Selections Posting Date From . If Test run is active. the system only generates a log. the system updates data in the database.

Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial Statement S_ALR_87012284 Transaction code © SAP AG Page 43 of 59 . Meanwhile there are two possibilities to show the financial statement. Prerequisites You have already made the preparatory postings for the balance sheets and P&L statements and valuated the foreign currency balance sheet accounts and open items in foreign currencies. The other alternative is to show the financial statement with a new drilldown report (transaction: S_PL0_86000028 .xxxx. Alternative 1: Report RFBILA00 (transaction: S_ALR_87012284) Procedure 1. 4. Result A list is created based on the parameters entered in the selection screen. or output the alternative account number instead of the number specified in the document.Financial Statement: Actual/Actual Comparison). The drilldown report is much more flexible. If the document item is posted as a negative item. You can choose between different levels of detail and summation levels.18 Use Financial Statements The report creates the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period. Every new account must be included in the financial statement version.stat.SAP Best Practices Period End Closing Financial Accounting (159): BPD If the posting date is not the date of the first month a warning appears: <You should select documents as of xx. the special G/L indicator is printed for each document item. number items consecutively. With this report. where appropriate.version field.xx. You determine how the balance sheet and P+L are created using the financial statement version that you specify in the Fin. because for US no run is stored in table TRVOR. One alternative is to show the financial statement with the old report RFBILA00 (transaction: S_ALR_87012284 . ‘-‘ is added to the posting key. based on different grouping principles that you define.Financial Statement). you can create as many balance sheets and profit and loss statements as required. Selection by standard characteristics is possible directly in the entry screen.2. The posting key and. Otherwise journal incomplete> You can ignore this with ENTER.

make the following entries: Field name Chart of accounts Company code Ledger Financial statement version Language Reporting year Comparison year List output Description User action and values 0010 #1000 0L 0010 EN FY (Fiscal Year) FY – 1 (Previous Year) Classic List ALV Grid Control ALV Tree Control 3. Choose Execute. and owner’s equity accounts and the accounts that could not be assigned. On the Balance Sheet/P+L Statement screen. the report also lists the accounts that have not been assigned to an item in the financial statement version. The retained earnings or losses and the P&L results are calculated by the report that creates the balance sheet and P&L statement. Comment Result A financial statement version contains items that are particularly relevant to the financial statement report and general ledger information system. Alternative 2: Transaction: S_PL0_86000028 . choose . Here you now are able to select the Profit Center or Segment you want to report. Under Accounts Not Assigned. In the appearing window. liabilities. mark Profit Center and/or Segment and transfer the selected field with the Copy button selected into the selection screen on the right. The balance of all the other accounts is derived from the P&L result. it only calculates the balance sheet and P&L result and displays this in the balance sheet and P&L statement. To do so. The retained earnings or losses are determined from the asset accounts. It is possible to create a financial statement for specified Profit Centers or Segments using the same transaction. The report for creating balance sheets and P&L statements does not make any postings.SAP Best Practices Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Reporting  Balance Sheet/P+L Statement 2.Financial Statement: Actual/Actual Comparison © SAP AG Page 44 of 59 .on the selection screen – Edit -> Dynamic Selections (Shift+F4).

Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial Statement: Actual/Actual Comparison S_PL0_86000028 Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Reporting  Fin.SAP Best Practices Period End Closing Financial Accounting (159): BPD Use With the transaction S_PL0_86000028 the financial statement can be shown as a drill down list. make the following entries: Field name Currency type Company code FIS Annual Rep. © SAP AG Page 45 of 59 .statement: Actual/Actual comparison screen. Procedure 1. From Comparison per to Financial statement version Description User action and values 10 #1000 0010 0L <actual year> <from period> <to period> <actual year> . On the Selection: Fin.1 <from period> <to period> Execute (F8) for example. 12 Comment Result The financial statement is shown. 01 for example. Statements: Act/Act Comparison 2. 12 for example. Struc Ledger Reporting Year Reporting Period frm Reporting Period to Comparison Year Comparison Per. 01 for example.

3 Scenario III: Year-End Closing 4. This is done annually or once for all the next years. 4. A dialog box informs you that the automatic recording of Customizing changes does not include the holiday and factory calendar. Choose Save. Factory calendar is used by manufacturing to help schedule work based on 'working' days defined in the factory calendar. Make sure the To year field is at least two years in the future. On the SAP Calendar: Main Menu screen. All changes made to the holiday or factory calendar must be transported manually. Select the ID US or another entry and choose Change. 4. Comment © SAP AG Page 46 of 59 .3. make the following entries: Field name Holiday Calendar Description User action and values <select> <Choose Change> 3.1 Use This activity creates a factory calendar for the new year (for the next years). Create Factory Calendar for New Year Procedure 1.SAP Best Practices Period End Closing Financial Accounting (159): BPD It is possible to create a financial statement for Profit Centers or Segments using the same transaction. Access the transaction using the following navigation option: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Logistics  Sales and Distribution  Master Data  Others  Billing Schedule or Customizing: SAP NetWeaver  General Settings  Maintain Calendar SCAL Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Closing Preparation  Maintain Factory Calendar 2.

8. Select Factory Calendar and choose Change. Procedure 4. Result The factory calendar is available for at least two years in the future so that manufacturing can look into the future during planning. Choose Execute. On the Carry Forward Receivables/Payables screen. do not result in automatic adjustment of the balance carried forward because it is not a posting to a previous year. Period End Closing Financial Accounting (159): BPD 6. it is necessary to run the program again after these postings to carry forward the postings entered later. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Receivable or Accounts Payable  Periodic Processing  Closing  Carry Forward  Balance Carryforward F. Choose Back twice. 4. In such a case.07 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Carry Forward  G/L: Balance Carryforward A/R and A/P 5. 7. If the program is already run at the end of the last fiscal year. Make sure the To year field is at least two years in the future. postings that are posted after this to the last fiscal year. Select the ID US and choose Change.3.SAP Best Practices 5. Description User action and values #1000 <current fiscal year +1> <select> <select> <deselected> <selected> Comment © SAP AG Page 47 of 59 . Save your entries and choose Back twice.2 Use Carry Forward AP/AR Balances We recommend that you run the program at the beginning of the new fiscal year. make the following entries: Field name Company Code Carry forward to fiscal year Select Customers Select vendors Test run Detail log 6.

Once the balance carry forward has been performed. The balances on the balance sheet accounts are simply carried forward into the new fiscal year. © SAP AG Page 48 of 59 . The system generates the Carry Forward Receivables/Payables for the year Update run report. Procedure 1. make the following entries: Field name Ledger Company code Carry forward to fiscal year Test run Description User action and values 0L #1000 <new year> Deselected Comment 3. As a system check.3 Use Carry Forward GL Balances We recommend that you run balance carried forward programs at the start of the new fiscal year. the system automatically updates the new year with any financial postings that occur in a 'prior' period. On the Balance Carryforward screen. The report contains a general overview report. The system generates the Balance carry forward ledger for the year update report. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Carrying Forward  Balance Carry Forward (New) FAGLGVTR Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Carry Forward  Balance Carry Forward G/L 2.3. Result During this process the profit and loss accounts are carried forward to one or more retained earnings accounts. you can specify a profit and loss account type in the master record of every profit and loss account. This is a key under which you define a retained earnings account for each chart of accounts. 4. Result Vendor and Customer balances have been carried into the new year. Choose Execute. but also contains options to show balance sheet account breakdown and retained earnings accounts posting.SAP Best Practices Period End Closing Financial Accounting (159): BPD 7. The report shows the number of Vendor records that had a balance carried forward during this run.

4 Use Balance Confirmation Receivable You can use balance confirmations to check that receivables and payables vis-à-vis your business partners are correct. one form for the check list. receivable documents must be posted. or individual value adjustments that must be posted. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Receivable  Periodic Processing  Closing  Check/Count  Balance Confirmation: Print F.17 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 49 of 59 . notify your business partner of the individual amounts they must confirm. Forms and Texts Standard texts:  Letter header Sender details Signature Footer YB_HEADER YB_SENDER YB_SIGN YB_FOOTER You must define forms in the system for the letter and reply. For posting run the processes in the Sales Order Processing: Sale from stock (109) using the master data from these documents.3. regardless of any discrepancies.     Reply Check list Results table Error List YBUS_F130_CNFM1 YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_ER2 For each company code. and one form for the error list in the system. Prerequisites Balances confirmations can be printed for customers and vendors. Ask for a confirmation. you must define at least one form set with letters and replies to vendors. and for each list and the evaluation.  Print report: SAPF130K / SAPF130D Procedure 1. There may be discrepancies that must be clarified with the business partner. To execute this activity. When you confirm balances.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.

make the following entries: Field name Customer Company Code Reconciliation Key Date Further Selections Individual Customers Output Control Sort Variant for Correspondence Line Item Sorting Confirmation Procedure Date of Issue No Reply <select K1. P4  Description User action and values <select Customer> #1000 12/31/current FY Comment <date of the letter to a customer> <select> or <not select> <latest date up until which a reply should take place> <address id> for example. K2 or K3> <select sort variant> <blank> for example. On the Customer Balance Confirmation screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Business role Accounts Receivable Accountant (SAP_NBPR_AR_CLERK_S) Accounts Receivable  Periodic and Closing Activities  Customer Balance Confirmation Business role menu 2. 100 (for company 1000) you can select or deselect this flag in a way you want (or not) a reply Date for Reply Reply To Print Control Printer for Form Set Printer for Recon List Printer for Results Table Printer for Error List Printer for Selections LOCL LOCL LOCL LOCL Execute (F8) © SAP AG Page 50 of 59 . K2 for example.

To execute this activity. Choose ID 100 as the reply address for company code #1000to print the example. If this address is not maintained in the company code.3. You must maintain the address in Customizing. results table and. A check list. and for each list and the evaluation. You also must maintain the company code address ID (enter manually to define the appropriate company data). When you confirm balances. an error list is output for each company code. where appropriate. notify your business partner of the individual amounts they must confirm. A selection cover sheet can be output for each report run. For posting run the processes in the Accounts Payable (158) scenario using the master data from these documents. There may be discrepancies that must be clarified with the business partner. Result A letter and reply is output for each customer. Prerequisites Balances confirmations can be printed for customers and vendors.5 Use Balance Confirmation Payable You can use balance confirmations to check that receivables and payables vis-à-vis your business partners are correct. Forms and Texts Standard texts:  Letter header Sender details Signature Footer YB_HEADER YB_SENDER YB_SIGN YB_FOOTER You must define forms in the system for the letter and reply. payable documents must be posted. regardless of any discrepancies. Ask for a confirmation.SAP Best Practices Period End Closing Financial Accounting (159): BPD Prerequisite: You must maintain the reply and company code address details. the program terminates. 4. or individual value adjustments that must be posted.     Reply Check list Results table Error List YBUS_F130_CNFM1 YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_ER2 © SAP AG Page 51 of 59 .

K2 for example. P4  Description User action and values <select Vendor> #1000 12/31/current FY Comment <date of the letter to a vendor> Print Control © SAP AG Page 52 of 59 . K2 or K3> <select sort variant> <blank> for example.18 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Periodic and Closing Activities  Vendor Balance Confirmation 2. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Payable  Periodic Processing  Closing  Check/Count  Balance Confirmation: Print F. 100 (for company #1000) <select K1. make the following entries: Field name Vendor Company Code Reconciliation Key Date Further Selections Individual Vendors Output Control Sort Variant for Correspondence Line Item Sorting Confirmation Procedure Date of Issue No Reply Date for Reply Reply To <latest date up until which a reply should take place> <address id> for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD For each company code. you must define at least one form set with letters and replies to vendors. one form for the check list. and one form for the error list in the system. On the Vendor Balance Confirmation screen.  Print report: SAPF130K / SAPF130D Procedure 1.

4. With this report. results table and. Choose ID 100 as the reply address for company code #1000to print the example.6 Use Final Close and Release Financial Reporting The report creates the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period.stat. If this address is not maintained in the company code.version field. A selection cover sheet can be output for each report run. you can create as many balance sheets and profit and loss statements as required. where appropriate.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Printer for Form Set Printer for Recon List Printer for Results Table Printer for Error List Printer for Selections Description User action and values LOCL LOCL LOCL LOCL Comment Execute (F8) Prerequisite: You must maintain the reply and company code address details. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial © SAP AG Page 53 of 59 . the program terminates. Prerequisites You have already made the preparatory postings for the balance sheets and P&L statements and valuated the foreign currency balance sheet accounts and open items in foreign currencies. A check list. based on different grouping principles that you define. Procedure 1. You also must maintain the company code address ID (enter manually to define the appropriate company data). an error list is output for each company code. You must maintain the address in Customizing.3. Result A letter and reply is output for each vendor. Every new account must be included in the financial statement version. You determine how the balance sheet and P+L are created using the financial statement version that you specify in the Fin.

On the Balance Sheet/P+L Statement screen.SAP Best Practices Statements Transaction code S_ALR_87012284 Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Reporting  Balance Sheet/P+L Statement 2. Here you now are able to select the Profit Center or Segment you want to report. liabilities and owner’s equity accounts. make the following entries: Field name Chart of accounts Company code Ledger Financial statement version Language Reporting year Comparison year List output Description User action and values 0010 #1000 0L 0010 EN FY (Fiscal Year) FY – 1 (Previous Year) Classic List ALV Grid Control ALV Tree Control Execute (F8) Comment Result A financial statement version contains items that are particularly relevant to the financial statement report and general ledger information system. mark Profit Center and/or Segment and transfer the selected field with the Copy button selected into the selection screen on the right. It is possible to create a financial statement for specified Profit Centers or Segments using the same transaction. The balance of all the other accounts is derived from the P&L result. To do so. The report for creating balance sheets and P&L statements does not make any postings. the report also lists the accounts that have not been assigned to an item in the financial statement version. © SAP AG Page 54 of 59 . and the accounts that could not be assigned. In the appearing window. it only calculates the balance sheet and P&L result and displays this in the balance sheet and P&L statement. choose . Under Accounts Not Assigned. The retained earnings or losses are determined from the asset accounts. The retained earnings or losses and the P&L results are calculated by the report that creates the balance sheet and P&L statement.on the selection screen – Edit -> Dynamic Selections (Shift+F4).

Description Posting Period Variant User action and values <posting period variant from the company code> <from period> <year> Comment for example. <0010> for company #1000 Update to the new period for all remaining Account Types Update to the year for all remaining Account Types Result No more G/L postings are allowed in the previous period. you close the previous accounting period.3. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. Procedure 1. Choose Save. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / Close Posting Periods 2. make the following entries: Field name Var From period 1 Year 3.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.7 Use Close Previous Accounting Period In this activity. Account Type + A D K M S V Description Valid for all account types Assets Customers Vendors Materials G/L Accounts Contract Accounts © SAP AG Page 55 of 59 .

The document journal contains the most important data from the document header and document items. It is printed on paper with an official notarial stamp. For posting run the processes in the General Ledger (156) scenario. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Document Journal S_ALR_87012287 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Document Journal 2. Procedure 1. On the Document Journal screen.3.8 Use Display the Document Journal The document journal is created once every month and contains all the document postings for a particular posting period. make the following entries: Field name Company Code Fiscal Year Ledger General Selections Posting Date From – To Reference Number Further Selections G/L Account Output Control Test run Line Items Pages Only <select> <select> 01/01/FY – 12/31/FY Description User action and values #1000 Current fiscal year 0L Comment © SAP AG Page 56 of 59 . Prerequisites To execute this activity. If the document journal wasn’t created every month. you can create it at the year-end.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. in the Accounts Receivable (157) scenario or in the Accounts Payable (158) scenario using the master data from these documents. open item documents must be posted.

the starting date must be the first period of the year (a message displays on the dialog box) Result A list is created based on the parameters entered in the selection screen. The forms for each new year are delivered via SAP Note. If Test run is not activated. You can choose between different levels of detail and summation levels.3. the system updates data in the database. Forms are subject to change. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting Accounts Payable  Withholding Tax  General  Generic Withholding Tax Reporting S_P00_07000134 Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role Business role (Name) Business role Menu Finance Manager (US) (SAP_NBPR_US_FINACC_M) General Ledger  Periodic Processing Reporting  Generic Withholding Tax Report 2. the special G/L indicator is printed for each document item.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Description User action and values Execute (F8) Comment Test Run: This option controls if a test run takes place. ‘-‘ is added to the posting key. Make the following entries: Field name Process type Description User action and values US_1099 Comment © SAP AG Page 57 of 59 . Procedure 1.9 Use Print 1099 MISC Forms In this activity. where appropriate. the system only generates a log. The posting key and. If no balance carry forward as yet is started. Data is neither updated nor changed in the database. If the document item is posted as a negative item. number items consecutively. Ensure that Legal Change Packages for 1099 for the relevant year are applied as tax laws. Download the SAP Note and apply it when it becomes available (usually toward the end of the relevant fiscal year). If Test run is active. you print the 1099 MISC tax forms. The system is delivered with 1099 forms from a previous year for reference purposes. or output the alternative account number instead of the number specified in the document. 4.

4. Choose the Forms button to expand the data are for form selection. Choose Execute. Review the report showing the summary of 1099 MISC relevant data for vendors. Description User action and values <current year> <state> P <payer name> <address> <city> <state> <zip code> <telephone number> <TIN number> Comment Year just ended Result 1099 MISC forms are printed. Make the following entries: Field name Reporting Year State Payer(p)/Transfer (A) Payer name Address City State Zip Telephone TIN 7. 8. © SAP AG Page 58 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD Output group Country key Reporting period from Reporting period to Company code Fiscal Year US1 US <date> <future date> 1000 <current fiscal year> 3. Description User action and values Selected Selected <number of copies to print> <your local printer> Comment 6. Choose Print. Choose Enter. Make the following entries: Field name Print Form 1 Print immediately Number of copies Printer 5.

Automatic Clearing of GR/IR Account special process Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment FBRA Finance Manager (SAP_NBPR_FINACC_M) General Ledger  G/L Account Processing  Reset Clearing only one cleared item can be reset at once F.5 / 4.SAP Best Practices Period End Closing Financial Accounting (159): BPD 5 Appendix 5.5 / 4.3. forms are used.3.3.1 Reversal of Process Steps In the following section.2 Used Forms Use In some of the activities of this business process.6 4.3.3.6 Output type NEU NEU NEU NEU NEU NEU NEU NEU NEU Technical name YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_CNFM1 YBUS_F130_ER2 YBUS_F140_PCNF1 YBUS_F140_ACC01 YBUS_F140_DOC1 YBUS_F140_TXT_1 YBUS_F140_CASH1 © SAP AG Page 59 of 59 .6 4.3. Common form name Check List Result List Confirm List Error List Payment Notice Account Statement Internal Documents Individual Letters Cash Documents Form type SAPscript forms SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript Used in process step 4.13 5.5 / 4.5 / 4. The table below provides details on these forms.6 4. you can find the most common reversal steps that you can take to reverse some of the activities described in this document.3.3.

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