EHP5 for SAP ERP 6.

0 June 2011 English

Period End Closing Financial Accounting (159)
Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Period End Closing Financial Accounting (159): BPD

Copyright
© Copyright 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C , World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary.
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SAP Best Practices

Period End Closing Financial Accounting (159): BPD

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SAP Best Practices

Period End Closing Financial Accounting (159): BPD

Contents
Period End Closing Financial Accounting ............................................................................................ 6 1 2 Purpose ......................................................................................................................................... 6 Prerequisites.................................................................................................................................. 7 2.1 2.2 3 Master Data ............................................................................................................................ 7 Roles ...................................................................................................................................... 7

Process Overview Table ............................................................................................................. 10 3.1 3.2 3.3 Process 1: Process Day-End Closing .................................................................................. 10 Process 2: Process Month-End Closing .............................................................................. 10 Process 3: Process Year-End Closing ................................................................................. 14

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Process Steps ............................................................................................................................. 16 4.1 Scenario I: Day-End Closing ................................................................................................ 16 Update Exchange Rates ............................................................................................... 16 Gaps in Document Number Assignment ...................................................................... 17 Invoice Numbers Allocated Twice ................................................................................. 18 Display the Compact Document Journal ...................................................................... 18

4.1.1 4.1.2 4.1.3 4.1.4 4.2

Scenario II: Month-End Closing ........................................................................................... 20 Update Exchange Rates ............................................................................................... 20 Gaps in Document Number Assignment ...................................................................... 21 Invoice Numbers Allocated Twice ................................................................................. 22 Open and Close Posting Periods .................................................................................. 23 Enter Recurring Entries................................................................................................. 24 Post Recurring Entries .................................................................................................. 26 Run Batch Input Session .............................................................................................. 27 Automatic Clearing of GR/IR Account .......................................................................... 28 Automatic Clearing........................................................................................................ 29 Manual Clearing ............................................................................................................ 31 Post Adjustment Entries................................................................................................ 32 Foreign Currency Revaluation ...................................................................................... 33 Post Tax Payable (Posting Tax Amounts Manually) .................................................... 35 Record of Sales and Use Taxes Report ....................................................................... 37 Comparative Analysis ................................................................................................... 38 Close Previous Accounting Period ............................................................................... 40 Display the Document Journal ...................................................................................... 41 Financial Statements .................................................................................................... 43

4.2.1 4.2.2 4.2.3 4.2.4 4.2.5 4.2.6 4.2.7 4.2.8 4.2.9 4.2.10 4.2.11 4.2.12 4.2.13 4.2.14 4.2.15 4.2.16 4.2.17 4.2.18 4.3

Scenario III: Year-End Closing ............................................................................................. 46

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SAP Best Practices 4.3.1 4.3.2 4.3.3 4.3.4 4.3.5 4.3.6 4.3.7 4.3.8 4.3.9 5

Period End Closing Financial Accounting (159): BPD

Create Factory Calendar for New Year ........................................................................ 46 Carry Forward AP/AR Balances ................................................................................... 47 Carry Forward GL Balances ......................................................................................... 48 Balance Confirmation Receivable ................................................................................. 49 Balance Confirmation Payable ..................................................................................... 51 Final Close and Release Financial Reporting............................................................... 53 Close Previous Accounting Period ............................................................................... 55 Display the Document Journal ...................................................................................... 56 Print 1099 MISC Forms ................................................................................................ 57

Appendix...................................................................................................................................... 59 5.1 5.2 Reversal of Process Steps ................................................................................................... 59 Used Forms .......................................................................................................................... 59

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You do not have to close the old fiscal year and carry out the closing postings before opening the new fiscal year. You can use the following evaluations for day-end closing and for documenting the posting data:   Compact-Document journal Evaluation of the documents that have not been posted To carry out the closing operations in G/L accounting. The SAP System offers a range of reports with which you can carry forward balances into the new fiscal year. document the posting data. month-end. You do not have to create special opening financial statements. you open new posting periods and carry forward the balances from the previous year. the system provides a series of standard reports that you can use to generate evaluations and analyses directly from all of the posted account balance. For this purpose. you first must perform the closing operations in the subledger accounting areas you are using. Any postings you make in the old fiscal year automatically adjust the relevant carry-forward balance.SAP Best Practices Period End Closing Financial Accounting (159): BPD Period End Closing Financial Accounting 1 Purpose Closing operations are periodic tasks and can be subdivided in FI as follows:    Day-end closing Month-end closing Year-end closing The closing operations component helps you prepare and carry out the activities required for dayend. You then prepare and create the financial statements and document the business transactions using the balance audit trail. and year-end closing. The balances of the balance sheet accounts are simply carried forward into the new fiscal year. © SAP AG Page 6 of 59 . and carry out the internal evaluations. These include:    Accounts receivable and accounts payable accounting Inventory accounting Asset accounting   Year-end closing is split into two phases: At the beginning of the new fiscal year. During this process. you can create all the external reports required. The system helps you carry out the following:   Creating the balance sheets and P&L statements Document the posting data No additional postings are required for day-end closing. the profit and loss accounts are carried forward to one or more retained earnings accounts. As with month-end closing.

1 Master Data You have entered the master data required to go through the procedures of this scenario.2 Roles Use The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). You do not need these roles if you are using the standard SAP GUI. You only need these roles if you are using the NWBC interface. Business Role SAP_NBPR_EMPLOYEE_S Details Employee (Professional User) Gaps in Document Number Assignment Invoice Numbers Allocated Twice Enter Recurring Entries Post Recurring Entries Run Batch Input Session Financial Statement Activity Transaction Assignment of this role is necessary for basic functionality. Service Area Manufacturing Area / Trading Area Master Data Cost Center Material Master G/L Accounts Value * * * Selection ALL ALL ALL Comment all posted cost centers required all posted materials required all accounts required 2.14 SM35 S_ALR_87012284 or S_PL0_86000028 Finance Manager (SAP_NBPR_FINACC_M) © SAP AG Page 7 of 59 . S_ALR_87012342 S_ALR_87012341 FBD1 F. Prerequisites The business roles have been assigned to the user who is testing this scenario.SAP Best Practices Period End Closing Financial Accounting (159): BPD 2 Prerequisites 2. The roles in this Business Process Documentation must be assigned to the user or users testing this scenario.

17 Vendor Balance Confirmation F.07 © SAP AG Page 8 of 59 .13 F.18 Part of EC Sales List SP01 Update Exchange Rates Display the compact document journal Balance Interest Calculation Open and Close Posting Periods Automatic Clearing of GR/IR Account Analyze GR/IR Clearing Accounts Post Adjustment Entries Foreign Currency Revaluation Comparison Documents / Transaction Figures Define Interest Rates Valuation of Provisions Display the document journal Carry Forward AP/AR S_BCE_68000174 S_ALR_87012289 F.52 S_ALR_87003642 (OB52) F.19 FB50 FAGL_FC_VAL FAGLF03 OB42 F107 S_ALR_87012287 F.SAP Best Practices Period End Closing Financial Accounting (159): BPD Create Factory Calendar for New Year SAP_NBPR_US_FINACC_M (Finance Manager US) SAP_NBPR_US_FINACC_M (Finance Manager US) SAP_NBPR_AP_CLERK_M (Accounts Payable Manager) SAP_NBPR_AR_CLERK_S (Accounts Receivable Accountant) SAP_NBPR_AP_CLERK_S (Accounts Payable Accountant) SAP_NBPR_IT_ADMIN_S (IT Administrator (Professional User)) SAP_NBPR_FINACC_S (General Ledger Accountant) Record of Use and Sales Taxes (USA) Generic Withholding Tax Reporting Manual Clearing Customer Balance Confirmation SCAL S_ALR_87012394 S_P00_07000134 F-44 F.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Balances Carry Forward GL Balances Regrouping Receivables/Payables Financial Statement FAGLGVTR FAGLF101 S_ALR_87012284 © SAP AG Page 9 of 59 .

if there are double invoice numbers Totals sheets.1 Process 1: Process Day-End Closing Process step Update Exchange Rates External process reference Business condition Exchange rates for foreign currencies are updated each day or each month. if there are any gaps in document number lists Invoice Numbers Allocated Twice Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012341 Checklist.2 Process 2: Process Month-End Closing Process step Update External process reference Business condition Exchange Business role Trans-action code S_BCE_68000174 Expected results New General Ledger Accountant © SAP AG Page 10 of 59 . which indicate the debit / credit totals for each account type Display the compact document journal General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87012289 3. Checklist to find gaps in the document number assignment across several ledgers Checklist of documents assigned more than once Checklist of the most important data from the posted documents Business role Trans-action code S_BCE_68000174 Expected results New exchange rates are available in the system General Ledger Accountant (SAP_NBPR_FINACC_S) Gaps in Document Number Assignment Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012342 Checklist.SAP Best Practices Period End Closing Financial Accounting (159): BPD 3 Process Overview Table 3.

MM.14 © SAP AG Page 11 of 59 . or Asset postings can be made to the previous period. A/R. Checklist to find gaps in the document number assignment across several ledgers Checklist of documents assigned more than once Close Accounts Receivable.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step Exchange Rates External process reference Business condition rates for foreign currencies are updated each day or each month. New accounting period is open for posting so that transactions can be processed. if there are any gaps in document number lists Invoice Numbers Allocated Twice Open and Close Posting Periods Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012341 Checklist. and Asset subsystems from posting into prior period. if there are double invoice numbers No more A/P. New accounting period is starting Recurring documents for the period that were entered into system must be processed. Accounts Payable. Batch input Post Recurring Finance Manager F. General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) Enter Recurring Entries Finance Manager (SAP_NBPR_FINACC_M) FBD1 Batch input session is created with 'postings' for recurring documents that can be processed to post the required financial activity. Business role Trans-action code Expected results exchange rates are available in the system (SAP_NBPR_FINACC_S) Gaps in Document Number Assignment Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012342 Checklist.

For GR/IR accounts. the program tries to create a group of documents that can be cleared from a group of documents that cannot be cleared by successively omitting documents. Finance Manager (SAP_NBPR_FINACC_M) SM35 Accounting documents posted and recurring documents updated with processing data ('next run on' and 'number of runs').SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step Recurring Entries External process reference Business condition documents for the period that were entered into system must be processed.13 Automatic Clearing of GR/IR Account Clear the GR/IR account of ‘matching’ debit/credits to make analysis of ‘open item’ easier. Business role Trans-action code Expected results session is created with 'postings' for recurring documents that can be processed to post the required financial activity. This keeps the Automatic Clearing of GR/IR Account special process GR/IR clearing accounts General Ledger Accountant (SAP_NBPR_FINACC_S) F. The GR/IR account is cleared with the correct purchase order and value quantity once the goods receipt and invoice receipt have been posted.13 © SAP AG Page 12 of 59 . (SAP_NBPR_FINACC_M) Run Batch Input Session Post the recurring documents processed in prior step. General Ledger Accountant (SAP_NBPR_FINACC_S) F.

to better represented the current financial situation. © SAP AG Page 13 of 59 . Finance reporting Finance reporting Accounts Payable Manager (SAP_NBPR_AP_CLERK_M) General Ledger Accountant (SAP_NBPR_FINACC_S) F-44 FB50 Documents are cleared Make sure that the financial records represent the business activities. Foreign Currency Revaluation General Ledger Accountant (SAP_NBPR_FINACC_S) FAGL_FC_VAL Post Tax Payable Rcoed of Sales and Use Taxes Report Comparison Documents / Transaction Figures Close Previous Accounting Period SAP_NBPR_DE_FINACC_M (Finance Manager Finance Manager (US) (SAP_NBPR_US_FINACC_M) FB41 S_ALR_87012394 Rcoed of Sales and Use Taxes Report Finance reporting General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLF03 ‘Close’ previous accounting period so that no more financial posting can be made that would change the General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) No more G/L postings are allowed in the previous period. like accruals. Manual Clearing \Post Adjustment Entries Clear the documents Post adjustments to current financial data.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition Business role Trans-action code Expected results analysis of the GR/IR account at a manageable level. during the period. to the best capability possible. Foreign currency postings are represented with 'current date valuation'. Foreign currency transactions must be valuated at the current exchange rate.

07 Carry Forward GL Balances General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLGVTR Re-grouping Receivables/Payables General Ledger Accountant (SAP_NBPR_FINACC_S) FAGLF101 © SAP AG Page 14 of 59 . Business role Trans-action code Expected results Display the document journal List of the posted documents in the period Finance reporting General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87012287 List of the posted documents in the period for documentation Financial Statements Financial Statement: Actual/Actual Comparison Financial Statement Finance Manager (SAP_NBPR_FINACC_M) S_ALR_87012284 or S_PL0_86000028 3.SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition results reported. Balance sheet accounts have balances for the new year and P/L account balances have been posted into retained earnings.3 Process 3: Process Year-End Closing Process step External process reference Business condition Business role Trans-action code SCAL Expected results Factory Calendar is defined for the next years Vendor AND Customer balances have been carried into the new year. General Ledger Accountant (SAP_NBPR_FINACC_S) F. Create Factory Calendar for New Year Finance Manager (SAP_NBPR_FINACC_M) Carry Forward AP/AR Balances Carry the A/P balances into the new fiscal year.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Process step External process reference Business condition Business role Trans-action code F.18 S_ALR_87012284 Financial results of the company are released. © SAP AG Page 15 of 59 . SAP_NBPR_AR_CLERK_S (Accounts Receivable Manager) Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) General Ledger Accountant (SAP_NBPR_FINACC_S) F. Do not allow any more financial postings in the previous period because the results have been released.17 Expected results Balance Confirmation Receivable Balance Confirmation Payable Final Close and Release Financial Reporting The company’s financial results must be reported. No more financial postings are allowed in the previous period. Close Previous Accounting Period General Ledger Accountant (SAP_NBPR_FINACC_S) S_ALR_87003642 (OB52) Display the Document Journal Print 1099 Misc Forms Apply new year’s change Packages General Ledger Accountant (SAP_NBPR_FINACC_S) Finance Manager (US) (SAP_NBPR_US_FINACC_M) S_ALR_87012287 S_P00_07000134 The 1099 Misc forms are printed.

choose New Entries. select the line and copy (F6) and change the Valid from date and Indir. field contains an exchange rate according to the indirect quotation method. 3. The © SAP AG Page 16 of 59 . The exchange rate is based on a ratio defined for currency combinations.quot.1 Scenario I: Day-End Closing 4. The Indir.quot. Make the following entries: Field name ExRt Valid from Indir.1 Use In this activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4 Process Steps 4. Update Exchange Rates Procedure 1.quot. you update exchange rates.quot/Dir. values to simplify the update.quot (or Dir.) From To Description Exchange Rate User action and values M <validity dates> <number> <foreign currency> < local currency> Enter the exchange rate ratio here for example <EUR> in the US <USD> Comment add 'M' ExRt entry for desired currency combinations You can copy existing records.1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Enter Translation Rates S_BCE_68000174 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Update Exchange Rates 2. On the Change View "Currency Exchange Rates": Overview screen.

number range. Choose Execute. and so on) of the to currency. The Dir. If you specify the document type as selection criteria. field contains an exchange rate according to the direct quotation method. 4. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Gaps in Document Number Assignment S_ALR_87012342 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Gaps in Document Number Assignment 2.1. Processing takes place at the level of company code.2 Use Gaps in Document Number Assignment You can use this report to find gaps in the document number assignment across several ledgers.SAP Best Practices Period End Closing Financial Accounting (159): BPD exchange rate gives the amount of the from currency that you get for a unit (10. Prerequisites To execute this activity. in the Accounts Receivables (157) scenario. in the General Ledger (156) scenario. and so on) of from currency. make the following entries: Field name Company Code Fiscal Year 3. The system recognizes and documents document numbers that have been assigned more than once in an interval. the program determines the relevant number range automatically.quot. On the Gaps in document Number Assignment screen. For posting run the processes in the External Financial Accounting (102) scenario. The exchange rate gives the price in the to currency that you must pay for a unit (10. Description User action and values #1000 <current year> Comment © SAP AG Page 17 of 59 . 100. Procedure 1. 4. in Accounts Payables (158) scenario or in the Cash Management (160) scenario using the master data from these documents. and fiscal year. 100. Result New exchange rates are available in the system. documents must be posted. Choose Save.

Result A list of document numbers that are allocated twice is created. If there are mistakes a list of missing document numbers and document numbers assigned more than once is created. 4.3 Use Invoice Numbers Allocated Twice The program creates a list that displays all documents per vendor’s or customer’s account number that occur repeatedly to determine if a duplicate invoice exists.SAP Best Practices Period End Closing Financial Accounting (159): BPD Result All documents for the number range interval specified are selected and the system checks whether there are gaps or document numbers that have been assigned more than once.Invoice Numbers Allocated Twice S_ALR_87012341 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Invoice Numbers Allocated Twice 2. For posting run the processes in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. make the following entries: Field name Company Code Fiscal Year Description User action and values #1000 <current year> Comment 3. Choose Execute. 4. On the Invoice Numbers allocated twice screen. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  S_ALR_87012341 . Procedure 1.1.1.4 Use Display the Compact Document Journal © SAP AG Page 18 of 59 . Prerequisites To execute this activity. documents must be posted.

On the Compact Document Journal screen. Procedure 1. Choose Execute. If necessary. The list can be used as a compact journal and for reconciliation with the account balances (accounting reconciliation). Field name Company Code Fiscal Year Ledger Description User action and values #1000 Current fiscal year Choose the Ledger you are interested in. the field isn’t necessary. Prerequisites To execute this activity. enter the specified reference document numbers (see entry from example) Result © SAP AG Page 19 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD The compact document journal displays the most important data from the document headers and items in the form of a table for the documents selected. For posting run the processes in the General Ledger (156) scenario. respectively standard ledger <0L> is filled Comment General Selections Reference Number Execute (F8) 3. If you have only one ledger. Proceed as follows to check whether relevant documents exist in the system: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Compact Document Journal S_ALR_87012289 Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Compact Document Journal 2. documents must be posted. enter the required data. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents.

quot.SAP Best Practices Period End Closing Financial Accounting (159): BPD A separate list is created for each document status (normal documents. Totals sheets. vendors) separately according to posting period.quot/Dir. 3.quot. 4. choose New Entries. you update exchange rates. © SAP AG Page 20 of 59 . select the line and copy (F6) and change the Valid from date and Indir.1 Use In this activity. On the Change View "Currency Exchange Rates": Overview screen. values to simplify the update. sample documents. recurring entry original documents. Make the following entries: Field name ExRt Valid from Indir. statistical documents).2 Scenario II: Month-End Closing 4. customers.quot (or Dir. indicating the debit / credit totals for each account type (G/L accounts. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Enter Translation Rates S_BCE_68000174 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Update Exchange Rates 2.) From To <local currency> Description Exchange Rate User action and values M <validity dates> <number> Enter the exchange rate ratio here For example <EUR> For example <USD> Comment add 'M' ExRt entry for desired currency combinations You can copy existing records. Update Exchange Rates Procedure 1.2. The document status is indicated in the list header. are put out for each company code at the end of the compact document journal. The exchange rates can be maintained each day or every month-end at least.

100.quot. The Indir.2 Use Gaps in Document Number Assignment You can use this report to find gaps in the document number assignment across several ledgers. Result New exchange rates are available in the system. The exchange rate gives the amount of the from currency that you get for a unit (10. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Gaps in Document Number Assignment S_ALR_87012342 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Gaps in Document Number Assignment 2. and so on) of the to currency. and so on) of from currency. the program determines the relevant number range automatically. The system recognizes and documents document numbers that have been assigned more than once in an interval. 4. field contains an exchange rate according to the direct quotation method. On the Gaps in document Number Assignment screen. in the Accounts Receivables (157) scenario. Prerequisites To execute this activity. documents must be posted. The exchange rate gives the price in the to currency that you must pay for a unit (10. in the General Ledger (156) scenario.2. 100. field contains an exchange rate according to the indirect quotation method. Procedure 1. If you specify the document type as selection criteria. in Accounts Payables (158) scenario or in the Cash Management (160) scenario using the master data from these documents. Choose Save. For posting run the processes in the External Financial Accounting(102) scenario. make the following entries: Field name Description User action and values Comment © SAP AG Page 21 of 59 .quot. and fiscal year. The Dir. number range. 4. Processing takes place at the level of company code.SAP Best Practices Period End Closing Financial Accounting (159): BPD The exchange rate is based on a ratio defined for currency combinations.

documents must be posted.Invoice Numbers Allocated Twice S_ALR_87012341 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Reporting  Documents  Invoice Numbers Allocated Twice 2. If there are mistakes a list of missing document numbers and document numbers assigned more than once is created. Result A list of document numbers that are allocated twice is created. Choose Execute. © SAP AG Page 22 of 59 . Prerequisites To execute this activity. Choose Execute.3 Use Invoice Numbers Allocated Twice The program creates a list that displays all documents per account number of the vendor or the customer that occur within a reference number repeatedly to determine if a duplicate invoice exists. On the Invoice Numbers allocated twice screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Company Code Fiscal Year 3.2. make the following entries: Field name Company Code Fiscal Year Description User action and values #1000 <current year> Comment 3. For posting run the processes in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. #1000 <current year> Result All documents for the number range interval specified are selected and the system checks whether there are gaps or document numbers that have been assigned more than once. Procedure 1. 4. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  S_ALR_87012341 .

© SAP AG Page 23 of 59 . make the following entries: Field name Variant From per 1 Year To period Year 3. or MM postings can be made to the previous period.4 Use Open and Close Posting Periods In this activity. you close the posting periods and open the new accounting period. use transaction S_ALR_87012085 or menu path Accounting Financial Accounting  Accounts Payable  Information System  Reports for Accounts Payable Accounting  Vendors: Items  Vendor Payment History with OI Sorted List. K. D. D. Description User action and values 0010 <new period> <actual year> or at the yearend <new year> <the highest permitted posting period> <the highest permitted posting year> Comment variant for the company code New period for Account Types (A. use transaction S_ALR_87012178 or menu path Accounting  Financial Accounting  Accounts Receivable  Information System  Reports for Accounts Receivable Accounting  Customers: Items Customer Open Item Analysis by Balance of Overdue Items. S) year for Account Types (A. M. To view a vendor aging report. M. Procedure 1. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / Close Posting Periods 2.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.2. A/R. and S) Result No more A/P. K. To view a customer aging report. Choose Save.

2. Procedure 1. 01 Comment © SAP AG Page 24 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD Account Type + A D K M S Description Valid for all account types Assets Customers Vendors Materials G/L Accounts 4. On the Enter: Recurring Entry: Header Data screen. make the following entries: Field name Company Code First run on Last run on Interval in months Run date Run schedule Transfer amounts in local currency Copy texts <select> <select> Description User action and values #1000 <1st of current month> <1st of next month> <select required interval> <select required day> for example.5 Use Enter Recurring Entries In this activity. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Posting  Reference Documents  Recurring Document FBD1 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Posting  Recurring Documents  Enter Recurring Entry 2. 01 for example. you enter recurring entries.

Choose Enter. 1101 * * <select> * for example. On the Enter: Recurring Entry: Add G/L account item screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Transfer tax amounts in local currency Document Type Currency Rate Reference Translatn Date Document Header Text Trading part BA PstKy Account SGL Ind TType 3. 630050 4. I0 or I1 Description User action and values Comment © SAP AG Page 25 of 59 . make the following entries: Field name G/L Account Company Code Amount Tax Code Calculate tax Tax Jurisdiction Key Business Area Cost Center Order Profit Center Network Purchasing Doc Quantity Assignment Text PstKy 50 * for example. Description User action and values <select> SA USD Comment 40 <select account> for example. 10000 for example. CA0000000 for example.

SAP Best Practices Period End Closing Financial Accounting (159): BPD Account SGL Ind TType 5. Run the processes in step 4. first of current month The value date is needed for bank accounts with field status group YB05. The system checks if the recurring posting exists in the system with a post date within the period being posted. Procedure 1. * for example. 217200 6.2. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Recurring Entries  Execute F. Prerequisites To execute this activity. On the Enter: Recurring Entry: Add G/L account item screen.2. make the following entries: Field name Amount Value Date Description User action and values * * Comment for example. make the following entries: Field name Description User action and values Comment © SAP AG Page 26 of 59 . you post recurring entries.14 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Recurring Entries  Execute Recurring Entries 2.6 Use Post Recurring Entries In this activity. 10000 For example. recurring entries must be entered.5. Complete document details and choose Result The recurring entries are made 4. Choose Enter. On the Create Posting Documents from Recurring Documents screen. In other cases the value date is not necessary Save 7.

then choose Process or Enter. Procedure 1. Result A batch input session is created with postings for recurring documents that can be processed to post the required financial activity. select a session to process and choose Process Session (F8). 3. <last day of current month> If required. On the Batch Input: Session Overview screen. 4. but Process/foreground and Background also work).7 Use Run Batch Input Session This activity runs the batch input session. <1st of current month> for example. select a mode (Display errors only is preferred. Process/foreground: All the screens are displayed and must be confirmed with Enter © SAP AG Page 27 of 59 . the batch input session name SAPF120 is set by the program. Prerequisites A batch input session must exist or be created. If you do not assign a separate Batch input session name. On the Process Session Create screen. 3. Choose Execute. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code System  Services  Batch Input  Sessions SM35 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Closing Preparation  Batch Input Monitoring 2.2.SAP Best Practices Period End Closing Financial Accounting (159): BPD Company Code Fiscal Year Settlement Period Settlement Period to Session Name #1000 <current fiscal year> <starting date> <end date> <select a name> for example.

only documents with errors are displayed that you can correct. For posting run the processes in the Materials Management (104) scenario using the master data from these documents. Result Accounting documents are posted and recurring documents are updated with processing data (next run on and number of runs). use transaction code FBL3N. Debited Accounts G/L Accounts Vendors Customers Credited Accounts G/L Accounts Vendors Customers 4. Correct any errors that show during processing. The purchase order number and item is used to compare documents. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Automatic Clearing  Without Specification of Clearing Currency F. Procedure 1. To display a posted document. Prerequisites To execute this activity. the selection screen Session Successfully Processed displays after the posting.2.13 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Clearing  Automatic © SAP AG Page 28 of 59 . Documents with errors remain in the session and can then be processed and corrected in the foreground.SAP Best Practices Period End Closing Financial Accounting (159): BPD Display Errors Only: The documents are not posted in the foreground.8 Use Automatic Clearing of GR/IR Account This activity handles the automatic clearing of the GR/IR accounts. Confirm the selection screen with Enter. 4. Background: The documents are not posted in the foreground. documents in material management must be posted. If a session was processed in the foreground. You can see this in the session overview. Check manually whether all documents of a session were posted.

with 'clearing' document information. but single values entry <deselect> You can select Test run to review the data that can be cleared without actually clearing the data Comment Test run Posting Parameters Clearing date <last day of current fiscal year for yearend clearing> Execute. and G/L accounts (in particular. © SAP AG Page 29 of 59 . in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. 211200 Not interval. It selects all accounts specified in the value sets that have debit and credit postings. vendor.9 Use Automatic Clearing This program clears open items from customer. On the Automatic Clearing Screen. xxxx/12/31 Last day of month for month-end clearing 3. For posting run the processes in the General Ledger (156) scenario. make the following entries: Field name Company Code Fiscal Year Select G/L accounts G/L Accounts Description User action and values #1000 <current fiscal year> <select> <select account> for example. Result The GR/IR account is cleared with the correct purchase order and value quantity once the goods receipt and invoice receipt have been posted. The system generates a report showing the details of the documents not 'cleared' and 'cleared'. open item documents must be posted. for example.SAP Best Practices menu Clearing Period End Closing Financial Accounting (159): BPD 2. 4. Choose 4. Prerequisites To execute this activity. GR/IR clearing accounts) automatically. The system displays the message This program is a production run. This keeps the analysis of the GR/IR account at a manageable level. Choose Enter.2.

Choose 4. vendor. Result This program clears open items from customer. assignment is the same) © SAP AG Page 30 of 59 . if the condition for automatic clearing is fulfilled (Debit and Credit same amount. 01/31/xxxx Last day of month for month-end clearing 3.SAP Best Practices Period End Closing Financial Accounting (159): BPD Procedure 1. Choose Enter. for example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Automatic Clearing  Without Specification of Clearing Currency F. make the following entries: Field name Company Code Fiscal Year Posting Date Description User action and values #1000 <current fiscal year> <first actual month date> <last actual month date> Select Customers Select vendors Select G/L accounts Test run <select> <select> <select> <deselect> You can select Test run to review the data that can be cleared without actually clearing the data Comment Posting Parameters Clearing date <last day of current fiscal year for yearend clearing> Execute. On the Automatic Clearing Screen. The system displays the message This program is a production run. and G/L accounts automatically.13 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Clearing  Automatic Clearing 2.

Procedure 1. Section 4.13) or Accounts Receivable (157. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Payable  Account  Clear F-44 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Accounts Payable Manager (SAP_NBPR_AP_CLERK_M) Business role menu Accounts Payable  Posting  Document Processing 2. 4. Run the processes in scenario General Ledger (156). documents with open items have to be posted. Prerequisites To use this activity. Comment Enter the vendor account number for whom the invoice and credit memo was posted..11. The process for accounts payable is described as follows.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. Select the relevant document number and choose Clear Vendor Items. enter the required data. Documents from accounts payable also can be cleared manually. Only SAP NetWeaver Business Client (SAP NWBC): Mark the first row of the required business partner and choose All Customer Line Items Open 3. they can be cleared manually. 300000 Company Code 1000 © SAP AG Page 31 of 59 . On the Clear Vendor: Header Data screen. Accounts Receivable (157) or Accounts Payable (158) using the master data from this document Run the processes in scenario General Ledger (156. For Example.10 Use Manual Clearing If documents cannot be cleared automatically (for example the assignment is not equal). Field name Account Description User action and values Enter Vendor. section 4.2.

REF006 Result The open items selected in the account have been cleared. the open items you want to clear have to be activated first. Choose Post (Ctrl+S) to save your entries. If discount has been calculated. Choose Post (Ctrl+S) to finally post the document. Choose Enter. Choose Process Open Items. For some reasons it makes sense not to allocate the residual amount to one item. 4. If a difference is determined. Review financial results and make adjustment postings for accruals or any 'missing' financial information that is identified. You have to specify the open items that are to be fully cleared.2. 8. and the open items for which a residual item is to be created. 9. Procedure 1. use the field Difference Postings instead and enter the residual amount here. you post adjustment entries. Choose the residual item by double-click and enter a describing text for the line item. a residual item or a new open item is created. As an alternative.11 Use Post Adjustment Entries In this activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD Additional Selections Clearing Date 5. but to post it to the account without allocation. Description User action and values Reference interval to be taken into account Comment For Example. you can also double-click the entry field. enter the required data. Field name Reference From 7. mark the open items and choose Activate Items. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Posting  Enter G/L Account Document FB50 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 32 of 59 . To do this. Choose Residual Items and enter the residual amount for the invoice. and you are asked to update the highlighted line item. which causes the transaction to calculate the residual amount itself. delete the amounts that are defaulted in the respective column. Reference For Example. 11. 10. On the Clear Vendor: Enter Selection Criteria screen. <Today’s Date> 6. Depending on your user settings. To do so. 12. The document overview is being displayed now.

internal orders and/or assets 4. Debited Accounts Various G/L accounts. 111000 for example. with cost centers. 217000 Description User action and values #1000 <enter date> USD <enter date> for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Posting  Posting  Post G/L Account Document 2. <today> Comment Result Make sure that the financial records represent the business activities. Make the following entries: Field name Company Code Document date Currency Posting Date Reference Doc Header Text G/L Account D/C Amount in doc curr.12 Use Foreign Currency Revaluation © SAP AG Page 33 of 59 . during the period. G/L Account D/C Amount in doc curr. to the best capability possible. 1101 Optional for example. I0 for US tax 0% for example. Cost center Order Tax code Calculate tax 3. internal orders and/or assets Credited Accounts Various G/L accounts with cost centers. 1000 for example. 1000 for example. <enter tax code> <select> <G/L account> S (Debit) <enter amount> <enter G/L account> H (Credit) <enter amount> <enter cost center> for example.2. <today> for example. Choose Post.

Accounts exist for unrealized exchange rate differences and realized exchange rate differences. open item documents must be posted. Procedure 1. 4. Make the following entries: Field name Post Valuation Immediately Posting Parameters | Determine Description User action and values Selected Selected Comment Description User action and values #1000 <last day of the previous month> YB Key date for the foreign currency valuation Comment © SAP AG Page 34 of 59 . On the Foreign Currency Valuation screen. To execute this activity. make the following entries: Field name Company Code Valuation Key Date Valuation Area 3. If you perform an update run and enter a session name for the batch input session. The gains or losses from exchange rate fluctuations from the valuation are entered as offsetting entries in separate expense and revenue accounts for exchange rate differences. For more information. you can run the session after it has been created. Be aware that the documents must be posted in other currencies (not in USD).SAP Best Practices Period End Closing Financial Accounting (159): BPD The total difference of all the open account items is posted to a balance sheet adjustment account. The account determination must be defined. Prerequisites The exchange rate table has entries for currencies. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. Choose the Postings tab. For posting run the processes in the General Ledger (156) scenario. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Valuate  Foreign Currency Valuation (New) FAGL_FC_VAL Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Foreign Currency Valuation  Foreign Currency Valuation 2. see the Running Batch Input Sessions Business Process Documentation. retaining the original account balance. The valuation methods are defined. The adjustment account for each customer and vendor reconciliation account exist.

SAP Best Practices Automatically Batch Input Session Name 5. The amounts for the advance return for tax on sales/purchases for which a transfer posting has been made is not taken into account in the following month because the document created does not contain any tax specifications. which means that a transfer posting for the account balance cannot be made directly to the tax payable account. You then transfer this data to the tax office form. by document. Choose the G/L Account Balances tab. The Gain/Loss Unrealized Foreign Currency Revaluation account gets debits and credits based on gain/loss determination. 6. Two types of documents are posted: 1) 'Reporting' period documents to represent 'revaluation'. Choose Execute. 4. Description User action and values Selected Selected Comment Result Foreign currency postings in the system are represented in the financial statements with current date valuation. were 'revaluated'. Posting Date and New Difference. 2) 'Next' period documents to 'reverse' the first postings. This transaction does not cover the taxation procedure for plants abroad or cross-company code transactions (delta Customizing). cur. Make the following entries: Field name Valuate G/L Account Balances Reverse Postings 11. The Adjustment accounts for AR and/or AP (Domestic. Period End Closing Financial Accounting (159): BPD <name> If you do not specify a name. The document data includes Amount in FC. The system generates a Foreign Currency Valuation report showing the details of what accounts. Exch. the system assigns the name FAGL_FC_VALU. Choose the Open Items: G/L Accounts tab. 9.rate (original).. © SAP AG Page 35 of 59 . The output tax account cannot normally be posted directly. Select the Valuate G/L Accounts checkbox. 10. 8. SAP ERP provides the following options for transfer postings:  You can post the tax amounts to a tax payable account manually via the Post Tax Payable function.rate (new). Exch. The data is evaluated via the documents. Choose the Open Items Subledger tab. Foreign and/or Intercompany) get the 'off-set' amount posted to Gain/Loss account. Select the Valuate vendors and Valuate customers checkboxes.2. Amount in loc.13 Use Post Tax Payable (Posting Tax Amounts Manually) The general ledger accounting menu contains general reports that you can use for tax on sales/purchases in list form. 7.

in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents. 1000 for example. 215020 (chart of account 0010) for example. 125100 (Chart of account 0010) for example. For posting run the processes in the General Ledger (156) scenario.) (SAP_NBPR_US_FINACC_M) Business role menu General Ledger  Periodic Processing  Reporting 2. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Report  Post Tax Payable FB41 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Finance Manager (U.S. On the Post Tax Payable: Header Data screen.SAP Best Practices Period End Closing Financial Accounting (159): BPD Prerequisites To execute this activity. open item documents must be posted. <actual date> Comment for example. <actual date> © SAP AG Page 36 of 59 . make the following entries: Field name Document Date Type Company Code Posting Date Currency PstKy Account Description User action and values <document date> SA #1000 <posting date> USD 40 <Payroll – Employee Claims Clearing> <Enter> Amount Calculate Tax PstKy Account <enter amount> <select> 50 <Payroll Taxes> <enter> for example. Procedure 1.

1000 Post Result You have posted the tax amounts to a tax payable account manually. make the following entries. On the Advance Return for Tax on Sales/Purchases screen. Prerequisites To execute this activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD Amount <enter amount> for example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Accounting  Financial Accounting  General Ledger  Reporting  Tax Reports  USA  Record of Use and Sales Taxes S_ALR_87012394 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (US) (SAP_NBPR_US_FINACC_M) General Ledger  Periodic Processing Reporting  Record of Use and Sales Tax (USA) 2.A.14 Use Record of Sales and Use Taxes Report This report (program RFUTAX00) is a reference for the reporting of Sales Tax or Use Tax in the U. in the Accounts Receivables (157) scenario or in the Accounts Payables (158) scenario using the master data from these documents.2.S. example (optional) 4. documents must be posted. Field name Company Code Fiscal Year Ledger Posting Date xx/01/yy – xx/30/yy Description User action and values #1000 <actual fiscal year> Current fiscal year for example. 0L xx = current month Comment © SAP AG Page 37 of 59 . Procedure 1. The documents are displayed per customer or vendor account and are totaled by tax code and jurisdiction with reference to the tax base and amount in question. For posting run the processes in the General Ledger (156) scenario.

This information can be used when preparing the tax return for Sales & Use tax.2. For this. the system simultaneously checks whether the balance is actually zero in the documents for the characteristics for which you have made a zero balance setting. and vendor accounts are compared with the application indexes (secondary indexes). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Accounting  Financial Accounting  General ledger  Periodic Processing  Closing  Check/Count  Reconciliation (New) FAGLF03 © SAP AG Page 38 of 59 .   Prerequisites To be able to perform the comparative analysis. the system runs the following checks:  The debit and credit transaction figures of the G/L accounts. You can perform this comparison for documents in the entry view or for those in the general ledger view. customer accounts. Such changes would cause the report to terminate. end-of-quarter. The debit and credit transaction figures of the G/L accounts.15 Use Comparative Analysis During closing operations (month-end. you can compare the transaction figures with the total of the posted documents. The system uses application indexes for accounts managed on an open item basis or for line item display. and vendor accounts are compared with the debit and credit totals of the posted documents. Close the posting periods for which you perform the comparative analysis. customer accounts. Procedure 1.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Description User action and values Comment yy = current year Further Selections: Jurisdiction Tax Code Enter the jurisdiction codes and tax codes for which you want to run the report Result A report listing all documents for a jurisdiction code and tax code is displayed with subtotals. This ensures that no changes are made to the transaction figures or documents during reconciliation. you need authorization for the desired company codes (authorization object F_BKPF_BUK). or year-end closing). If you perform the check on documents in the general ledger view and you use document splitting. 4.

make the following entries: Field name Fiscal Year Company Code Ledger Description User action and values <current fiscal year> #1000 0L leading ledger Comment Entry Values You can use selection criteria to restrict the comparative analysis.SAP Best Practices Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger Reconciliation  Periodic Processing  Reporting 2. you can opt for parallel processing. the Ledger field is available and you can restrict the comparative analysis to a specific ledger. For example. Perform the comparative analysis for all ledgers sharing a common fiscal year variant. If you do not want to use parallel processing. The system processes the packages in parallel (that is. © SAP AG Page 39 of 59 . On the Comparison: Documents / Transaction Figures screen. if you reconcile period 1. In this way. General Ledger View The documents in the general ledger view are used for the reconciliation. You specify how many documents should be combined in a lot. If you set the General Ledger View indicator. simultaneously) on different application servers that you have grouped together in a server group. You have the following options for this: o General Selections Enter the desired Fiscal Year. and Posting Periods. Parallel processing is performed automatically when you enter a number greater than 1 in the Number of Parallel Steps field. this is the month of January in your leading ledger but January 01 in your day ledger. you should reconcile these ledgers separately. the documents concerned are divided into the desired number of packages. This is necessary because the system always selects the period in the relevant ledger. If you also have a ledger with a non-calendar fiscal year variant or a day ledger. where applicable. o Entry View or General Ledger View You have the option of running the comparative analysis on the documents in the entry view or on those in the general ledger view: o o Entry View The documents in the entry view are used for the reconciliation. Company Codes. a Ledger. and. o Parallel Processing To speed up processing for the documents concerned. enter 1 in the Number of Parallel Steps field.

the system compares the documents in the general ledger view against those in the entry view before running the check with the transaction figures. you close the previous accounting period. you receive an error message at the single document level (for example. If you additionally perform a single document comparison and choose Subledger Accounts. Lower Half of the Screen o General ledger view without single document comparison You can display success messages for each G/L account. the differences for subledger accounts are also displayed. choose Success Messages. In both parts. o General ledger view with single document comparison Additionally. o General Ledger View The differences are grouped by ledger. such as for sorting.SAP Best Practices Period End Closing Financial Accounting (159): BPD At the same time. Result The screen displaying the results of the comparative analysis is divided into two parts.2. you can select a comparison of single documents for the documents in the general ledger view. see the documentation in the SAP Library under SAP NetWeaver  Application Platform  ABAP Technology  UI Technology  Controls & Control Framework for SAP GUI  SAP List Viewer. whereby the leading ledger is listed first. For more information about the functions. The display therefore contains G/L accounts and subledger accounts.16 Use Close Previous Accounting Period In this activity. but also the most time-consuming. To do this. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / © SAP AG Page 40 of 59 . 4. This is the most comprehensive check. Procedure 1. With this function. Top Half of the Screen Only differences are displayed in the top half of the screen: o Entry View The differences are grouped by currency type and account type. you can use the functions of the SAP List Viewer (ALV). if an amount in the general ledger view does not match the amount in the entry view).

Procedure 1. For posting run the processes in the General Ledger (156) scenario. On the Change View: Posting Periods: Specify Time Intervals": Overview screen. Proceed as follows to check and display documents in the system: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  © SAP AG Page 41 of 59 . make the following entries: Field name Var From period 1 Year 3. It is printed on paper with an official notarial stamp. Account Type + A D K M S Description Valid for all account types Assets Customers Vendors Materials G/L Accounts 4.17 Use Display the Document Journal The document journal is created once every month and contains all the document postings for a particular posting period. The document journal contains the most important data from the document header and document items.2. Prerequisites To execute this activity. <0010> for company #1000 Update to the new period for all remaining Account Types Update to the year for all remaining Account Types Result No more G/L postings are allowed in the previous period. open item documents must be posted. Choose Save. in the Accounts Receivable (157) scenario or in the Accounts Payable (158) scenario using the master data from these documents.SAP Best Practices menu Period End Closing Financial Accounting (159): BPD Close Posting Periods 2. Description Posting Period Variant User action and values <posting period variant from the company code> <from period> <year> Comment for example.

the system updates data in the database. the starting date must be the first period of the year (a message displays on the dialog screen) © SAP AG Page 42 of 59 . Data is neither updated nor changed in the database. the system only generates a log. enter the specified reference document numbers (see data from example) Description User action and values #1000 <current fiscal year> Choose the Ledger you are interested in Comment Test Run: This option controls if a test run takes place. If no balance carry forward as yet is started. If Test run is not activated. enter the required data. If Test run is active.not selected>  Execute (F8) If necessary. enter the data from the example <first day of the month> to <last day of the month> If necessary. On the Document Journal screen.To Reference Number Further Selections G/L Account Output Control Test run Line Items Pages Only <. Field name Company Code Fiscal Year Ledger General Selections Posting Date From .SAP Best Practices Document Journal Transaction code S_ALR_87012287 Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Document Journal 2.

you can create as many balance sheets and profit and loss statements as required.Financial Statement). Meanwhile there are two possibilities to show the financial statement. based on different grouping principles that you define. If the document item is posted as a negative item. You determine how the balance sheet and P+L are created using the financial statement version that you specify in the Fin. because for US no run is stored in table TRVOR. where appropriate. The other alternative is to show the financial statement with a new drilldown report (transaction: S_PL0_86000028 .SAP Best Practices Period End Closing Financial Accounting (159): BPD If the posting date is not the date of the first month a warning appears: <You should select documents as of xx. Alternative 1: Report RFBILA00 (transaction: S_ALR_87012284) Procedure 1. the special G/L indicator is printed for each document item. You can choose between different levels of detail and summation levels.Financial Statement: Actual/Actual Comparison). Every new account must be included in the financial statement version. or output the alternative account number instead of the number specified in the document.stat. Result A list is created based on the parameters entered in the selection screen. One alternative is to show the financial statement with the old report RFBILA00 (transaction: S_ALR_87012284 . The drilldown report is much more flexible. 4. Otherwise journal incomplete> You can ignore this with ENTER.18 Use Financial Statements The report creates the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period. Selection by standard characteristics is possible directly in the entry screen.xx. With this report. Prerequisites You have already made the preparatory postings for the balance sheets and P&L statements and valuated the foreign currency balance sheet accounts and open items in foreign currencies.version field.2. ‘-‘ is added to the posting key. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial Statement S_ALR_87012284 Transaction code © SAP AG Page 43 of 59 . number items consecutively.xxxx. The posting key and.

choose . liabilities. it only calculates the balance sheet and P&L result and displays this in the balance sheet and P&L statement. The balance of all the other accounts is derived from the P&L result.on the selection screen – Edit -> Dynamic Selections (Shift+F4). the report also lists the accounts that have not been assigned to an item in the financial statement version. Comment Result A financial statement version contains items that are particularly relevant to the financial statement report and general ledger information system.SAP Best Practices Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Reporting  Balance Sheet/P+L Statement 2. It is possible to create a financial statement for specified Profit Centers or Segments using the same transaction. The retained earnings or losses and the P&L results are calculated by the report that creates the balance sheet and P&L statement. Alternative 2: Transaction: S_PL0_86000028 . Choose Execute. To do so. The retained earnings or losses are determined from the asset accounts. The report for creating balance sheets and P&L statements does not make any postings. Under Accounts Not Assigned. Here you now are able to select the Profit Center or Segment you want to report. make the following entries: Field name Chart of accounts Company code Ledger Financial statement version Language Reporting year Comparison year List output Description User action and values 0010 #1000 0L 0010 EN FY (Fiscal Year) FY – 1 (Previous Year) Classic List ALV Grid Control ALV Tree Control 3. mark Profit Center and/or Segment and transfer the selected field with the Copy button selected into the selection screen on the right.Financial Statement: Actual/Actual Comparison © SAP AG Page 44 of 59 . In the appearing window. and owner’s equity accounts and the accounts that could not be assigned. On the Balance Sheet/P+L Statement screen.

make the following entries: Field name Currency type Company code FIS Annual Rep.statement: Actual/Actual comparison screen.1 <from period> <to period> Execute (F8) for example. 12 Comment Result The financial statement is shown. Procedure 1. On the Selection: Fin. 01 for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Use With the transaction S_PL0_86000028 the financial statement can be shown as a drill down list. 12 for example. Statements: Act/Act Comparison 2. From Comparison per to Financial statement version Description User action and values 10 #1000 0010 0L <actual year> <from period> <to period> <actual year> . Struc Ledger Reporting Year Reporting Period frm Reporting Period to Comparison Year Comparison Per. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial Statement: Actual/Actual Comparison S_PL0_86000028 Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Reporting  Fin. © SAP AG Page 45 of 59 . 01 for example.

All changes made to the holiday or factory calendar must be transported manually. Make sure the To year field is at least two years in the future. Access the transaction using the following navigation option: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Logistics  Sales and Distribution  Master Data  Others  Billing Schedule or Customizing: SAP NetWeaver  General Settings  Maintain Calendar SCAL Transaction code Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Finance Manager (SAP_NBPR_FINACC_M) General Ledger  Periodic Processing  Closing Preparation  Maintain Factory Calendar 2. A dialog box informs you that the automatic recording of Customizing changes does not include the holiday and factory calendar. Choose Save. 4.3. Factory calendar is used by manufacturing to help schedule work based on 'working' days defined in the factory calendar. On the SAP Calendar: Main Menu screen. make the following entries: Field name Holiday Calendar Description User action and values <select> <Choose Change> 3.1 Use This activity creates a factory calendar for the new year (for the next years). 4. Select the ID US or another entry and choose Change. This is done annually or once for all the next years. Comment © SAP AG Page 46 of 59 . Create Factory Calendar for New Year Procedure 1.3 Scenario III: Year-End Closing 4.SAP Best Practices Period End Closing Financial Accounting (159): BPD It is possible to create a financial statement for Profit Centers or Segments using the same transaction.

07 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Carry Forward  G/L: Balance Carryforward A/R and A/P 5. On the Carry Forward Receivables/Payables screen. If the program is already run at the end of the last fiscal year. Choose Execute. 4. In such a case. Select Factory Calendar and choose Change. Select the ID US and choose Change. Procedure 4. Save your entries and choose Back twice.2 Use Carry Forward AP/AR Balances We recommend that you run the program at the beginning of the new fiscal year. postings that are posted after this to the last fiscal year. Make sure the To year field is at least two years in the future. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Receivable or Accounts Payable  Periodic Processing  Closing  Carry Forward  Balance Carryforward F. make the following entries: Field name Company Code Carry forward to fiscal year Select Customers Select vendors Test run Detail log 6. Result The factory calendar is available for at least two years in the future so that manufacturing can look into the future during planning. Description User action and values #1000 <current fiscal year +1> <select> <select> <deselected> <selected> Comment © SAP AG Page 47 of 59 . 7. Period End Closing Financial Accounting (159): BPD 6.3.SAP Best Practices 5. 8. it is necessary to run the program again after these postings to carry forward the postings entered later. do not result in automatic adjustment of the balance carried forward because it is not a posting to a previous year. Choose Back twice.

but also contains options to show balance sheet account breakdown and retained earnings accounts posting. 4.3 Use Carry Forward GL Balances We recommend that you run balance carried forward programs at the start of the new fiscal year. The report contains a general overview report. the system automatically updates the new year with any financial postings that occur in a 'prior' period. Choose Execute. As a system check.3. Result Vendor and Customer balances have been carried into the new year. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Periodic Processing  Closing  Carrying Forward  Balance Carry Forward (New) FAGLGVTR Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Carry Forward  Balance Carry Forward G/L 2.SAP Best Practices Period End Closing Financial Accounting (159): BPD 7. make the following entries: Field name Ledger Company code Carry forward to fiscal year Test run Description User action and values 0L #1000 <new year> Deselected Comment 3. Result During this process the profit and loss accounts are carried forward to one or more retained earnings accounts. This is a key under which you define a retained earnings account for each chart of accounts. you can specify a profit and loss account type in the master record of every profit and loss account. On the Balance Carryforward screen. Once the balance carry forward has been performed. © SAP AG Page 48 of 59 . The balances on the balance sheet accounts are simply carried forward into the new fiscal year. The system generates the Carry Forward Receivables/Payables for the year Update run report. The system generates the Balance carry forward ledger for the year update report. The report shows the number of Vendor records that had a balance carried forward during this run. Procedure 1.

receivable documents must be posted.3.17 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 49 of 59 .SAP Best Practices Period End Closing Financial Accounting (159): BPD 4.  Print report: SAPF130K / SAPF130D Procedure 1. and one form for the error list in the system. There may be discrepancies that must be clarified with the business partner. one form for the check list. To execute this activity.     Reply Check list Results table Error List YBUS_F130_CNFM1 YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_ER2 For each company code. notify your business partner of the individual amounts they must confirm. you must define at least one form set with letters and replies to vendors.4 Use Balance Confirmation Receivable You can use balance confirmations to check that receivables and payables vis-à-vis your business partners are correct. Prerequisites Balances confirmations can be printed for customers and vendors. or individual value adjustments that must be posted. and for each list and the evaluation. Forms and Texts Standard texts:  Letter header Sender details Signature Footer YB_HEADER YB_SENDER YB_SIGN YB_FOOTER You must define forms in the system for the letter and reply. For posting run the processes in the Sales Order Processing: Sale from stock (109) using the master data from these documents. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Receivable  Periodic Processing  Closing  Check/Count  Balance Confirmation: Print F. regardless of any discrepancies. Ask for a confirmation. When you confirm balances.

100 (for company 1000) you can select or deselect this flag in a way you want (or not) a reply Date for Reply Reply To Print Control Printer for Form Set Printer for Recon List Printer for Results Table Printer for Error List Printer for Selections LOCL LOCL LOCL LOCL Execute (F8) © SAP AG Page 50 of 59 . On the Customer Balance Confirmation screen. make the following entries: Field name Customer Company Code Reconciliation Key Date Further Selections Individual Customers Output Control Sort Variant for Correspondence Line Item Sorting Confirmation Procedure Date of Issue No Reply <select K1. K2 or K3> <select sort variant> <blank> for example. P4  Description User action and values <select Customer> #1000 12/31/current FY Comment <date of the letter to a customer> <select> or <not select> <latest date up until which a reply should take place> <address id> for example. K2 for example.SAP Best Practices Period End Closing Financial Accounting (159): BPD Business role Accounts Receivable Accountant (SAP_NBPR_AR_CLERK_S) Accounts Receivable  Periodic and Closing Activities  Customer Balance Confirmation Business role menu 2.

notify your business partner of the individual amounts they must confirm. the program terminates. If this address is not maintained in the company code. Forms and Texts Standard texts:  Letter header Sender details Signature Footer YB_HEADER YB_SENDER YB_SIGN YB_FOOTER You must define forms in the system for the letter and reply. For posting run the processes in the Accounts Payable (158) scenario using the master data from these documents. To execute this activity. an error list is output for each company code. Prerequisites Balances confirmations can be printed for customers and vendors. where appropriate. 4.SAP Best Practices Period End Closing Financial Accounting (159): BPD Prerequisite: You must maintain the reply and company code address details. and for each list and the evaluation. When you confirm balances.3. regardless of any discrepancies. payable documents must be posted. You must maintain the address in Customizing.     Reply Check list Results table Error List YBUS_F130_CNFM1 YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_ER2 © SAP AG Page 51 of 59 . A selection cover sheet can be output for each report run. Ask for a confirmation. You also must maintain the company code address ID (enter manually to define the appropriate company data). Result A letter and reply is output for each customer. A check list. or individual value adjustments that must be posted.5 Use Balance Confirmation Payable You can use balance confirmations to check that receivables and payables vis-à-vis your business partners are correct. There may be discrepancies that must be clarified with the business partner. results table and. Choose ID 100 as the reply address for company code #1000to print the example.

make the following entries: Field name Vendor Company Code Reconciliation Key Date Further Selections Individual Vendors Output Control Sort Variant for Correspondence Line Item Sorting Confirmation Procedure Date of Issue No Reply Date for Reply Reply To <latest date up until which a reply should take place> <address id> for example. P4  Description User action and values <select Vendor> #1000 12/31/current FY Comment <date of the letter to a vendor> Print Control © SAP AG Page 52 of 59 . On the Vendor Balance Confirmation screen.  Print report: SAPF130K / SAPF130D Procedure 1. K2 for example. K2 or K3> <select sort variant> <blank> for example. and one form for the error list in the system. 100 (for company #1000) <select K1. one form for the check list. you must define at least one form set with letters and replies to vendors.SAP Best Practices Period End Closing Financial Accounting (159): BPD For each company code. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Accounts Payable  Periodic Processing  Closing  Check/Count  Balance Confirmation: Print F.18 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Periodic and Closing Activities  Vendor Balance Confirmation 2.

Procedure 1. You also must maintain the company code address ID (enter manually to define the appropriate company data). Prerequisites You have already made the preparatory postings for the balance sheets and P&L statements and valuated the foreign currency balance sheet accounts and open items in foreign currencies. Result A letter and reply is output for each vendor. A check list. A selection cover sheet can be output for each report run. an error list is output for each company code.3.version field. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (NEW)  Financial Statement / Cash Flow  General  Actual/Actual Comparisons  Financial © SAP AG Page 53 of 59 . You must maintain the address in Customizing. With this report. you can create as many balance sheets and profit and loss statements as required.stat. 4. You determine how the balance sheet and P+L are created using the financial statement version that you specify in the Fin. If this address is not maintained in the company code. where appropriate. based on different grouping principles that you define.6 Use Final Close and Release Financial Reporting The report creates the balance sheet and profit and loss statements for a user-defined reporting period within a fiscal year with absolute and relative comparisons for a comparison period. Every new account must be included in the financial statement version. Choose ID 100 as the reply address for company code #1000to print the example. results table and. the program terminates.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Printer for Form Set Printer for Recon List Printer for Results Table Printer for Error List Printer for Selections Description User action and values LOCL LOCL LOCL LOCL Comment Execute (F8) Prerequisite: You must maintain the reply and company code address details.

To do so. choose . make the following entries: Field name Chart of accounts Company code Ledger Financial statement version Language Reporting year Comparison year List output Description User action and values 0010 #1000 0L 0010 EN FY (Fiscal Year) FY – 1 (Previous Year) Classic List ALV Grid Control ALV Tree Control Execute (F8) Comment Result A financial statement version contains items that are particularly relevant to the financial statement report and general ledger information system.on the selection screen – Edit -> Dynamic Selections (Shift+F4). Under Accounts Not Assigned. mark Profit Center and/or Segment and transfer the selected field with the Copy button selected into the selection screen on the right.SAP Best Practices Statements Transaction code S_ALR_87012284 Period End Closing Financial Accounting (159): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Reporting  Balance Sheet/P+L Statement 2. the report also lists the accounts that have not been assigned to an item in the financial statement version. © SAP AG Page 54 of 59 . It is possible to create a financial statement for specified Profit Centers or Segments using the same transaction. The retained earnings or losses and the P&L results are calculated by the report that creates the balance sheet and P&L statement. and the accounts that could not be assigned. The balance of all the other accounts is derived from the P&L result. liabilities and owner’s equity accounts. The report for creating balance sheets and P&L statements does not make any postings. The retained earnings or losses are determined from the asset accounts. In the appearing window. On the Balance Sheet/P+L Statement screen. it only calculates the balance sheet and P&L result and displays this in the balance sheet and P&L statement. Here you now are able to select the Profit Center or Segment you want to report.

you close the previous accounting period.7 Use Close Previous Accounting Period In this activity.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting  General Ledger  Environment  Current Settings  Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / Close Posting Periods 2. Procedure 1. Description Posting Period Variant User action and values <posting period variant from the company code> <from period> <year> Comment for example. Choose Save.3. <0010> for company #1000 Update to the new period for all remaining Account Types Update to the year for all remaining Account Types Result No more G/L postings are allowed in the previous period. make the following entries: Field name Var From period 1 Year 3. Account Type + A D K M S V Description Valid for all account types Assets Customers Vendors Materials G/L Accounts Contract Accounts © SAP AG Page 55 of 59 . On the Change View: Posting Periods: Specify Time Intervals": Overview screen.

in the Accounts Receivable (157) scenario or in the Accounts Payable (158) scenario using the master data from these documents. The document journal contains the most important data from the document header and document items.SAP Best Practices Period End Closing Financial Accounting (159): BPD 4. If the document journal wasn’t created every month. For posting run the processes in the General Ledger (156) scenario. open item documents must be posted. make the following entries: Field name Company Code Fiscal Year Ledger General Selections Posting Date From – To Reference Number Further Selections G/L Account Output Control Test run Line Items Pages Only <select> <select> 01/01/FY – 12/31/FY Description User action and values #1000 Current fiscal year 0L Comment © SAP AG Page 56 of 59 .3. On the Document Journal screen. It is printed on paper with an official notarial stamp. Prerequisites To execute this activity. you can create it at the year-end. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  General Ledger  Information System  General Ledger Reports (New)  Document  General  Document Journal S_ALR_87012287 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Reporting  Document Journal  Document Journal 2. Procedure 1.8 Use Display the Document Journal The document journal is created once every month and contains all the document postings for a particular posting period.

Download the SAP Note and apply it when it becomes available (usually toward the end of the relevant fiscal year). You can choose between different levels of detail and summation levels. you print the 1099 MISC tax forms. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP ECC menu Transaction code Accounting  Financial Accounting Accounts Payable  Withholding Tax  General  Generic Withholding Tax Reporting S_P00_07000134 Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business role Business role (Name) Business role Menu Finance Manager (US) (SAP_NBPR_US_FINACC_M) General Ledger  Periodic Processing Reporting  Generic Withholding Tax Report 2. If Test run is active.SAP Best Practices Period End Closing Financial Accounting (159): BPD Field name Description User action and values Execute (F8) Comment Test Run: This option controls if a test run takes place. If Test run is not activated. the starting date must be the first period of the year (a message displays on the dialog box) Result A list is created based on the parameters entered in the selection screen. Ensure that Legal Change Packages for 1099 for the relevant year are applied as tax laws. If no balance carry forward as yet is started. ‘-‘ is added to the posting key. The posting key and. the system updates data in the database.3. Make the following entries: Field name Process type Description User action and values US_1099 Comment © SAP AG Page 57 of 59 .9 Use Print 1099 MISC Forms In this activity. the special G/L indicator is printed for each document item. Data is neither updated nor changed in the database. The system is delivered with 1099 forms from a previous year for reference purposes. Procedure 1. 4. If the document item is posted as a negative item. where appropriate. the system only generates a log. Forms are subject to change. number items consecutively. The forms for each new year are delivered via SAP Note. or output the alternative account number instead of the number specified in the document.

Review the report showing the summary of 1099 MISC relevant data for vendors. Make the following entries: Field name Print Form 1 Print immediately Number of copies Printer 5. Choose Print. Choose Execute. Description User action and values <current year> <state> P <payer name> <address> <city> <state> <zip code> <telephone number> <TIN number> Comment Year just ended Result 1099 MISC forms are printed. Choose Enter. 8. Choose the Forms button to expand the data are for form selection. 4. Description User action and values Selected Selected <number of copies to print> <your local printer> Comment 6.SAP Best Practices Period End Closing Financial Accounting (159): BPD Output group Country key Reporting period from Reporting period to Company code Fiscal Year US1 US <date> <future date> 1000 <current fiscal year> 3. © SAP AG Page 58 of 59 . Make the following entries: Field name Reporting Year State Payer(p)/Transfer (A) Payer name Address City State Zip Telephone TIN 7.

you can find the most common reversal steps that you can take to reverse some of the activities described in this document.5 / 4.3.1 Reversal of Process Steps In the following section.5 / 4. forms are used.6 4.3. Common form name Check List Result List Confirm List Error List Payment Notice Account Statement Internal Documents Individual Letters Cash Documents Form type SAPscript forms SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript SAPscript Used in process step 4. The table below provides details on these forms.6 4.3.13 5. Automatic Clearing of GR/IR Account special process Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment FBRA Finance Manager (SAP_NBPR_FINACC_M) General Ledger  G/L Account Processing  Reset Clearing only one cleared item can be reset at once F.SAP Best Practices Period End Closing Financial Accounting (159): BPD 5 Appendix 5.3.3.5 / 4.3.3.6 4.2 Used Forms Use In some of the activities of this business process.5 / 4.6 Output type NEU NEU NEU NEU NEU NEU NEU NEU NEU Technical name YBUS_F130_LST2 YBUS_F130_RSLT2 YBUS_F130_CNFM1 YBUS_F130_ER2 YBUS_F140_PCNF1 YBUS_F140_ACC01 YBUS_F140_DOC1 YBUS_F140_TXT_1 YBUS_F140_CASH1 © SAP AG Page 59 of 59 .3.

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