EHP5 for SAP ERP 6.

0 June 2011 English

Asset Accounting (162)
Business Process Documentation

SAP AG Dietmar-Hopp-Allee 16 69190 Walldorf Germany

SAP Best Practices

Asset Accounting (162): BPD

Copyright
© Copyright 2011 SAP AG. All rights reserved. No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP AG. The information contained herein may be changed without prior notice. Some software products marketed by SAP AG and its distributors contain proprietary software components of other software vendors. Microsoft, Windows, Excel, Outlook, and PowerPoint are registered trademarks of Microsoft Corporation. IBM, DB2, DB2 Universal Database, System i, System i5, System p, System p5, System x, System z, System z10, System z9, z10, z9, iSeries, pSeries, xSeries, zSeries, eServer, z/VM, z/OS, i5/OS, S/390, OS/390, OS/400, AS/400, S/390 Parallel Enterprise Server, PowerVM, Power Architecture, POWER6+, POWER6, POWER5+, POWER5, POWER, OpenPower, PowerPC, BatchPipes, BladeCenter, System Storage, GPFS, HACMP, RETAIN, DB2 Connect, RACF, Redbooks, OS/2, Parallel Sysplex, MVS/ESA, AIX, Intelligent Miner, WebSphere, Netfinity, Tivoli and Informix are trademarks or registered trademarks of IBM Corporation. Linux is the registered trademark of Linus Torvalds in the U.S. and other countries. Adobe, the Adobe logo, Acrobat, PostScript, and Reader are either trademarks or registered trademarks of Adobe Systems Incorporated in the United States and/or other countries. Oracle is a registered trademark of Oracle Corporation. UNIX, X/Open, OSF/1, and Motif are registered trademarks of the Open Group. Citrix, ICA, Program Neighborhood, MetaFrame, WinFrame, VideoFrame, and MultiWin are trademarks or registered trademarks of Citrix Systems, Inc. HTML, XML, XHTML and W3C are trademarks or registered trademarks of W3C®, World Wide Web Consortium, Massachusetts Institute of Technology. Java is a registered trademark of Sun Microsystems, Inc. JavaScript is a registered trademark of Sun Microsystems, Inc., used under license for technology invented and implemented by Netscape. SAP, R/3, SAP NetWeaver, Duet, PartnerEdge, ByDesign, SAP Business ByDesign, and other SAP products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of SAP AG in Germany and other countries. Business Objects and the Business Objects logo, BusinessObjects, Crystal Reports, Crystal Decisions, Web Intelligence, Xcelsius, and other Business Objects products and services mentioned herein as well as their respective logos are trademarks or registered trademarks of Business Objects S.A. in the United States and in other countries. Business Objects is an SAP company. All other product and service names mentioned are the trademarks of their respective companies. Data contained in this document serves informational purposes only. National product specifications may vary. These materials are subject to change without notice. These materials are provided by SAP AG and its affiliated companies ("SAP Group") for informational purposes only, without representation or warranty of any kind, and SAP Group shall not be liable for errors or omissions with respect to the materials. The only warranties for SAP Group products and services are those that are set forth in the express warranty statements accompanying such products and services, if any. Nothing herein should be construed as constituting an additional warranty.

© SAP AG Page 2 of 63

SAP Best Practices

Asset Accounting (162): BPD

Icons
Icon Meaning Caution Example Note Recommendation Syntax External Process Business Process Alternative/Decision Choice

Typographic Conventions
Type Style Description

Example text Words or characters that appear on the screen. These include field names, screen titles, pushbuttons as well as menu names, paths, and options. Cross-references to other documentation. Example text EXAMPLE TEXT Example text Emphasized words or phrases in body text, titles of graphics and tables. Names of elements in the system. These include report names, program names, transaction codes, table names, and individual key words of a programming language, when surrounded by body text, for example, SELECT and INCLUDE. Screen output. This includes file and directory names and their paths, messages, source code, names of variables and parameters as well as names of installation, upgrade and database tools. on the keyboard, for example, function keys (such as F2) or the ENTER key.

EXAMPLE TEXT Keys

Example text <Example text>

Exact user entry. These are words or characters that you enter in the system exactly as they appear in the documentation. Variable user entry. Pointed brackets indicate that you replace these words and characters with appropriate entries.

© SAP AG Page 3 of 63

...................................39 Clear the Down Payment................................................6 Prerequisites.......................................................................50 Depreciation Simulation/Primary Cost Planning...................................................................21 Asset Retirements.................18 Asset Acquisitions......51 Open and Close FI Period Asset............................................................................................37 Posting the Down Payment.........................................7 Master Data and Organizational Data...........................................................................................................................................................20 Acquisition with Automatic Offsetting Entry................................................................38 Posting the Closing Invoice..................34 Assets under Construction............................7 Process Overview Table................................................................................................40 Maintaining settlement rules for Assets under Construction...................................................................36 Creating an Asset under Construction and an asset for the final settlement..........19 Acquisition from Purchase with Vendor..................................................6 Purpose....................................................................................................................................................................................................44 Recalculating Values.......................................................................................................................................................27 Other Postings.......................................................................................................................................................................................................................................................................................................................................29 Post-Capitalization................31 Write-Ups..................36 Down Payment Request for Assets under Construction.......................................................45 Depreciation Posting Run...............................................................................................................................23 Asset Sale without Customer...........................................................................................................................................................................................................................................................9 Process Steps...................................................................................................................................................22 Retirement with Revenue............................................................................................16 Asset Explorer ............................................................................44 Settlement of Assets under Construction..............................................................................................................................................................53 © SAP AG Page 4 of 63 ..............................................................................................................................................................................................................................................................................................................29 Intracompany Transfers..............................7 Roles...........................................................47 Periodic Postings (APC Values Posting)................................................................................................................................................SAP Best Practices Asset Accounting (162): BPD Contents Asset Accounting...........................................................................................................................................................................................16 Master Data Maintenance............................................................................................................................................................................................................................................................25 Retirement Due to Scrapping....................................................................................................................................................................32 Unplanned Depreciation...............42 Periodic Processing......................................................................................................

..................................................................................59 Reversal of Process Steps...................................................................................................................................................................................................................54 Fiscal Year Change...................................SAP Best Practices Asset Accounting (162): BPD Account Reconciliation.....................................................................................................................................55 Year-End Closing.................................................................63 © SAP AG Page 5 of 63 ............................................................................................................................................59 SAP ERP Reports..............................................................61 Used Forms.......................................................................................................................57 Appendix........

At the same time. In general ledger accounting. Asset Accounting (FI-AA) transfers data directly to and from other SAP ECC components. To handle tangible assets. or the withdrawal from the warehouse to assets in the Asset Accounting component. You can also make various account assignments to cost accounting for these transactions. From the Plant Maintenance (PM) component. For example. you can pass on depreciation and interest directly to the Financial Accounting (FI) and Cost Accounting (CO) components.SAP Best Practices Asset Accounting (162): BPD Asset Accounting Purpose The functions for Tangible Asset Handling enable you to illustrate and document the development of fixed assets for accounting purposes. Between these two events. As a result of the integration in SAP ERP. Asset accounting is a subsidiary ledger of the general ledger and is used to manage and document in detail fixed asset transactions. you can directly post the invoice receipt or goods receipt. you can update depreciation and changes to asset balance sheet values in asset accounting. you can use the business functions of the following system components: Component Asset Accounting (FIAA) Cost Accounting (CO) Functions Valuation of fixed assets and settlement of assets under construction Posting cost-accounting depreciation Financial Accounting (FI) Integration with the general ledger and other subsidiary ledgers Process Flow The Tangible Asset Handling scenario provides detailed management and monitoring of fixed assets from the perspective of the lifecycle of individual assets. you can settle maintenance activities that require capitalization to assets. you can post from the Material Management (MM) component directly to FI-AA. When you purchase an asset or produce an asset in-house. This scenario covers the entire life of the asset from the purchase order or initial acquisition (which can be managed as an asset under construction) right through to retirement of the asset. the system handles all asset-related business transactions and ensures integration with the general ledger. © SAP AG Page 6 of 63 .

master data for materials. Business Role Employee © SAP AG Technical name SAP_NBPR_EMPLOYEE_S Process steps Assignment of Transaction SM37 Page 7 of 63 .SAP Best Practices Asset Accounting (162): BPD Prerequisites Master Data and Organizational Data A range of indispensable master and organizational data was created in your ERP system in the implementation phase. You only need these roles if you are using the NWBC interface. You can test the scenario with other material. The roles in this Business Process Documentation must be assigned to the user or users testing this scenario. data details Comment Roles Use The following roles must have already been installed to test this scenario in the SAP NetWeaver Business Client (NWBC). This master data usually consists of standardized SAP Best Practices default values and enables you to go through the process steps of this scenario. vendors. or organizational data for which you have created master data. such as the data that reflects the organizational structure of your company. and master data that suits its operational focus. for example. You do not need these roles if you are using the standard SAP GUI. Prerequisites The business roles have been assigned to the user who is testing this scenario. To find out how to create master data. refer to the Master Data Procedures documentation. Use the following master data in the process steps described in this document: Master Data Company Code Chart of Depreciation Asset Class Asset Vendor Customer Value 1000 1000 see section Prerequisites for each process step see section Prerequisites for each process step any domestic vendor any domestic customer Master / org. customers. and so on.

ABUMN. ABST2.SAP Best Practices (Professional User) Asset Accounting (162): BPD this role is necessary for basic functionality. F-92. F-90. OAAR F-47. ABAON. AFAB. AS05. AIAB. F-48 Asset Accountant Accounts Payable Accountant General Ledger Accountant SAP_NBPR_AP_CLERK_S SAP_NBPR_FINACC_S Open and Close FI Period Asset S_ALR_87003642 (OB52) © SAP AG Page 8 of 63 . ABZON. F-54. OAAQ. ABZU. AJRW. ASKBN. AFAR. S_ALR_87012936 and . SAP_NBPR_ASSET_S AS02. ABAVN. ABNAN. AS11. AS06. AJAB. AS03. S_ALR_87099918. ABAA. AW01N.

The asset has been capitalized with the amount specified. or another item owned by an enterprise that is intended for long-term use and can be individually identified in the balance sheet. a right. AS06. A retirement has been recorded for the specified asset. The gains or losses realized were calculated automatically and posted to the accounts defined in Customizing. Make an asset sale with revenue with a customer sale. The asset acquisition comes through the vendor. AS03. Acquisition from purchase with vendor Asset Accountant F-90 Acquisition with Automatic Offsetting Entry Retirement with Revenue The asset acquisition comes before the receipt of the invoice. Master Data Maintenance Asset Explorer Asset Accountant AW01N The master data and values of the asset can be shown The asset has been capitalized with the amount specified.02) scenario Business condition A fixed asset is an object. Asset Accountant ABZON Asset Accountant F-92 © SAP AG Page 9 of 63 . Business role Asset Accountant Trans-action code AS02. AS11 Expected results The asset master record has been created under the number you specified in company code.SAP Best Practices Asset Accounting (162): BPD Process Overview Table Process step External process reference See Create Assets (155. AS05. Analyze changes in the value of an asset.

Asset Accountant ABAVN Intracompany transfer Carry intracompany transfer within a company. The gains or losses realized were calculated automatically and posted to the accounts defined in Customizing. A retirement has been recorded for the specified asset. The gains or losses realized were calculated automatically and posted to the accounts defined in Customizing. Asset Accountant ABUMN © SAP AG Page 10 of 63 . Business role Asset Accountant Asset Accounting (162): BPD Trans-action code ABAON Expected results A retirement has been recorded for the specified asset.SAP Best Practices Process step External process reference Business condition Make an asset sale with revenue without a customer. or the specified APC portion with the relevant proportional accumulated depreciation (partial transfer) are transferred to the receiving asset. Either the entire acquisition and production costs (APC) and accumulated depreciation (complete transfer). Asset Sale without customer Retirement due to scraping Make a retirement without revenue with total loss to scrap.

Down payment request posted.SAP Best Practices Process step External process reference Business condition Subsequent correction to the acquisition and production cost of an asset. The FI document is posted during the Depreciation run. Unexpected permanent reduction in the value of an asset. Business role Asset Accountant Asset Accounting (162): BPD Trans-action code ABNAN Expected results The postcapitalization is posted to the new asset. A write-up is generally understood to be a subsequent change to the valuation of an asset. The write-up has been posted to the asset. PostCapitalization Write-ups Asset Accountant ABZU Unplanned Depreciation Asset Accountant ABAA The unplanned depreciation has been posted to all of the depreciation areas specified and is displayed separately. an intracompany transfer is made between the asset under construction and the asset in the completed fixed assets. It does not Settlement Assets under Construction Assets under construction can be managed for summary settlement or by line item. When the settlement is carried out. Asset Accountant AIAB Down Payment Request for Assets under Construction © SAP AG Down payments for assets under construction are fixed asset Accounts Payable Accountant F-47 Page 11 of 63 .

Accounts Payable Accountant F-54 Settlement of Assets under Construction Assets under construction can be managed for summary settlement or by line item. an intracompany transfer is made between the asset under construction and the asset in the completed fixed assets. Accounts Payable Accountant Business role Asset Accounting (162): BPD Trans-action code Expected results result in a posting to the asset. When the settlement is carried out. Posting the closing invoice Asset Accountant F-90 An asset line is generated in asset under construction. The planned depreciation is posted to Clear the Down Payment Clear the Down payment with the invoice. Asset Accountant AIAB Depreciation Posting Run The depreciation posting should Asset Accountant AFAB © SAP AG Page 12 of 63 .SAP Best Practices Process step External process reference Business condition acquisitions that must be capitalized and reported as a separate item on the balance sheet. An asset line item has been generated for the asset under construction as a result of the posting transaction for the clearing of the down payment. Posting the down payment The down payment request is transferred into a down payment. Asset acquisition. F-48 The down payment has been posted.

the planned depreciation is adjusted for the fixed assets concerned. If assets with reserves for special depreciation or transferred reserves involve postings. and so on Asset Accountant Employee (Professional User) ASKBN and SM37 © SAP AG Page 13 of 63 . including acquisitions. The new planned depreciation is used as the basis for subsequent depreciation posting runs. AFAR If changes have occurred as a result of the recalculation process. retirements.SAP Best Practices Process step External process reference Business condition be run periodically (annually. or monthly). Asset Accountant Business role Asset Accounting (162): BPD Trans-action code Expected results the accounts defined in Customizing through collective documents. quarterly. you might need to recalculate the planned annual depreciation for a variety of fixed assets. that change the accumulated Post Acquisition and Production Cost Values All postings that affect the APC of the asset. such as retirements. The system creates posting documents for each depreciation area and account group in accordance with the posting cycles specified in Customizing Recalculating Values In certain circumstances. semi-annually.

Post the planned depreciation as planned costs to the cost centers or internal orders to which the individual fixed assets are assigned. Close the posting periods for FI-AA and open the new periods for FIAA. Open and Close FI Period Asset General Ledger Accountant S_ALR_87003642 (OB52) No more FIAA postings can be made to the previous period. The asset values from the previous fiscal year are carried forward cumulatively into the new fiscal year. the relevant accumulated depreciation postings are posted to the accounts defined in Customizing. Postings for the future periods are allowed. Asset Accountant S_ALR_87012936 and S_ALR_87099918 The planned costs are posted directly to the assigned Controlling objects and can be evaluated via cost center reporting or internal order reporting. Postings can now be made to the new fiscal year.SAP Best Practices Process step External process reference Business condition Business role Asset Accounting (162): BPD Trans-action code Expected results depreciation. Asset Accountant AJRW Account © SAP AG Account Asset ABST2 Page 14 of 63 . Depreciation Simulation/ Primary Cost Planning Forecast the planned depreciation of complex fixed assets over several years. The report Fiscal Year Change The fiscal year change can only be carried out (even in test mode) for the new fiscal year.

When there are differences. before the next step (Year-End Closing) is started. AJAB and OAAQ and OAAR If you have performed the year-end closing in update mode. you can now check their consistency. Business role Accountant Asset Accounting (162): BPD Trans-action code Expected results generates a list of accounts showing differences. The Information System in Asset Accounting features a series of reports arranged in a tree structure. After you have made all the required system settings. the differences must be analyzed. Reconciliation Year End Closing You can use the year-end closing program to close the fiscal year for one or more company codes from an accounting perspective. you can no longer post to the closed fiscal year.SAP Best Practices Process step External process reference Business condition reconciliation between FI and AA. Asset Accountant Information System Asset Accountant various reports Check Consistency © SAP AG Page 15 of 63 .

cost center) Information for plant maintenance Entries for net worth tax Information on real estate Information on the origins of the asset Physical inventory data User fields/evaluation groups Insurance data To define the layout of an asset master record. the depreciation key. Each asset master record consists of two parts that are described below. In our example. The following field groups exist: • • • • • • • • • • • General information (description. the main depreciation parameters are the start date for ordinary depreciation that is determined by the depreciation key and the asset value date of the acquisition posting. The different items of information are structured according to area of use and functions in the system to make it easier for users to create. and displaying asset master records. changing. For example. but define it as a required entry field for vehicles. a right.SAP Best Practices Asset Accounting (162): BPD Process Steps Master Data Maintenance Use A fixed asset is an object. Maintaining fixed assets involves creating. and evaluate master data. General Master Data / Organizational Assignments This part of the master record contains general information about the fixed asset. you define how a fixed asset is valuated for each depreciation area. maintain. and the useful life. or another item owned by an enterprise that is intended for long-term use and can be individually identified in the balance sheet. you can hide the license plate number for real estate and buildings. and so on) Account assignment Posting information (for example. quantity. capitalization date) Time-dependent assignments (for example. you use a screen layout rule that is defined within the asset class. © SAP AG Page 16 of 63 . Valuation Parameters In the valuation section of an asset master record.

03) scenario. This depreciation key also determines whether a first-year convention or period-specific determination is to be taken into account for the acquisition posting. 2) Mark the row of the required asset and choose Change asset master data. The machine is to be written off using straight-line depreciation. AS11 (Create Subnumber). To execute this activity. AS05 (Lock Asset). using the master data from this document. © SAP AG Page 17 of 63 . To execute this activity. Result The asset master record is created in company code 1000. run the processes in the Create Assets (155. you specify that the machine is to be written off in depreciation area 10 (ACRS/MACRS depreciation) within a period of three years.02) scenario. Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Master Data  Assets 1. You can also use the following functions to maintain your fixed assets: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction Code Accounting  Financial Accounting  Fixed Assets  Asset  Change Asset AS02 You can also use the following transaction codes: AS03 (Display Asset). Enter the required search criteria and select Apply. using the master data from this document. Prerequisites Cost Center Master Data are created. you define the appropriate depreciation key that provides a straight-line depreciation method and that permits below zero depreciation. AS06 (Delete Asset).SAP Best Practices Asset Accounting (162): BPD In the valuation section for a machine. To do so. run the processes in the Create Cost Center (155. You also specify that the machine is still to be written off if it is still in use after its useful life has expired. Procedure Create Asset Master Data.

The subnumbers have different cost accounting assignments (for example. For all subsequent acquisitions. and for comparing fiscal years and depreciation areas. different parameters. Block. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Accounting  Financial Accounting  Fixed Assets  Asset  Asset Explorer © SAP AG Page 18 of 63 . Assets are subdivided due to technical considerations (for example. For a detailed description of these functions and more information about using the Asset Explorer. Investment support can be represented as negative subnumbers. you must create a subnumber per year of acquisition. posted values. The asset subnumber is a sequential number assigned by the system (starting with 1) and is appended to the main asset number. Asset Explorer Use The Asset Explorer allows you to analyze changes in the value of individual asset master records.SAP Best Practices 3) You can also select the functions Display. Asset Accounting (162): BPD You can create asset subnumbers for a main asset number. There are several reasons for managing asset components as subnumbers: o o o o o The development of values for asset components is separate for each subnumber. If you must manage subsequent acquisitions separately to be able to monitor their depreciation and book values individually. You can make sure that this is the case by setting the Acquisition only in the capitalization year indicator in the depreciation key. Procedure 1. It shows both the planned and posted balance sheet and depreciation values of a fixed asset in different forms and summarization levels. links to equipment in Plant Maintenance). refer to the SAP ERP documentation Prerequisites Asset master records have been created and posted to in the system. you must manage these acquisitions for independent subnumbers. The Asset Explorer consists of • • • • A header section where you enter the company code and required asset An overview tree for navigating between different depreciation areas An overview tree that shows the objects that are related to the asset A tab for analyzing planned values. and Delete. different cost centers).

© SAP AG Page 19 of 63 . enter the required data: Description Result The Planned Values tab shows all the transactions that change the acquisition and production costs. You can post the acquisition of an external asset in several different ways: • • In Asset Accounting (FI-AA) integrated with Accounts Payable (FI-AP) In Asset Accounting without integration with Accounts Payable (posting to a clearing account – with or without clearing). AW01N Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting (162): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accounting  Asset Explorer  Asset Explorer User action and values #1000 <number of the asset> <fiscal year> <select one depreciation area> for example. Choose Enter. The invoice was posted as an open item to a clearing account.158. The Parameters tab shows the depreciation key and further characteristics of the asset. all the depreciation values that have been calculated for the asset (including proportional value adjustments). For more information.SAP Best Practices Transaction code Business role Business role menu Field name Company Code Asset Fiscal Year Depreciation Areas 3. The offsetting entry is posted automatically. and any calculated interest. There are two scenarios: a) The asset acquisition comes before the receipt of the invoice. The Posted Values tab shows all the booked transactions. This scenario is not described further here. On the Asset Explorer Screen. the net book value. The Comparisons tab shows the values for several years. b) The asset acquisition is posted after the receipt of the invoice. <current year> For example. Asset Acquisitions An external asset acquisition is a business transaction resulting from the acquisition of an asset from a business partner (in contrast to an in-house acquisition). see the Accounts Payable Accounting documentation . 20000 for example. 01 Book Depreciation Comment 2.

today 2. make the following entries: © SAP AG Page 20 of 63 . Prerequisites Use an asset that meets the following criteria: Asset class Capitalization date Transaction code Values all. None Procedure 1. 300000 Any. for example. vendor Description User action and values <document date> KR #1000 <reference information> 31 <vendor number> <ENTER> <amount> <activate> 70 for example.900 for example. invoice number Comment for example.02 for details). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name Document Date Type Company Code Reference PstKy Account Amount in Document Currency Calculate tax PstKy Posting Key Posting Key Vendor Accounting  Financial Accounting  Fixed Assets  Posting  Acquisition  External Acquisition  With Vendor F-90 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Acquisition from purchase w. except 4001 None AS01 (refer to BPD 155. 11.SAP Best Practices Asset Accounting (162): BPD Acquisition from Purchase with Vendor Use In this activity. On the Acquisition from purchase with vendor: Header Data screen. the asset acquisition is posted integrated with Accounts Payable (FI-AP).

Prerequisites Use an asset that meets the following criteria: Asset class Capitalization date Transaction code all.02 for details).900 For Example 1 EA for example. 11. None Values Procedure 1. <I0 > 3. except 4001 None AS01 (refer to BPD 155. Offsetting Entry ABZON Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Acquis. the asset is posted automatically against the fixed asset clearing account. Post the document (CTRL+S). Offsetting Entry © SAP AG Page 21 of 63 .SAP Best Practices Account TType Asset Transaction type <asset number> 100 <ENTER> Amount Quantity Tax Code Tax code <domestic tax code> <amount> Asset Accounting (162): BPD for example. In the asset master record. You can also create the asset master record directly in the posting transaction ABZON. w/Autom. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Accounting  Financial Accounting  Fixed Assets  Posting  Acquisition  External Acquisition  Acquis. 20000 for example. the capitalization and depreciation start dates were set when the first acquisition was posted. w/Autom. Result The asset has been capitalized with the amount specified. Acquisition with Automatic Offsetting Entry Use In this activity.

In both cases. up to the reference period (retirement). with no revenue. Offsetting Entry screen for the first time. Offsetting Entry screen. 10. w/Autom. An asset retirement can refer to an entire fixed asset (complete retirement) or part of a fixed asset (partial retirement). Asset Retirements Use Fixed asset retirement is the removal of an asset or part of an asset from the asset portfolio. An asset had to be scrapped. In Asset Accounting. Description User action and values <no. Post the document.000 for example. resulting in revenue. An asset is sold. make the following entries: Field name Existing Asset Document Date Amount Posted Quantity 4. the capitalization and depreciation start dates were set when the first acquisition was posted. On the Enter Asset Transaction: Acquis. At the same time. 20000 for example. The system automatically retires this depreciation at the time of the retirement transaction. This procedure ensures that the percentage of the book value that is retired is identical to the percentage of the acquisition and production costs © SAP AG Page 22 of 63 . of the asset> <document date> <amount> Quantity Comment for example. Select the value 1000 and choose Continue. you can distinguish the following types of retirement: • • • An asset is sold.SAP Best Practices Asset Accounting (162): BPD 2. This removal of a complex fixed asset (or part of a complex fixed asset) is posted from a bookkeeping perspective as an asset retirement. 3. you can decide whether to integrate the posting with Accounts Receivable Accounting or to post to a clearing account. today for example. you see the Enter a Company Code dialog box. the system automatically determines the reference period for the retirement. you can post both the sale of an asset and the resulting revenue in one single step. w/Autom. 1 EA Result The asset has been capitalized with the amount specified. the system uses the asset retirement dates you enter to automatically determine the amounts to be written off for each depreciation area. resulting in revenue. Depending on organizational considerations or the business transaction that leads to the retirement. When you open up the Enter Asset Transaction: Acquis. The sale is posted against a clearing account. The system also automatically calculates any depreciation (value adjustments) applicable to the part of the asset being retired. In the asset master record. You can start the partial retirement of a fixed asset by entering one of the following: • • • The amount of the acquisition and production costs being retired A percentage rate A quantity Based on the asset value date and period control. The sale is posted with a customer.

frm Sale w/ Customer Description User action Comment 2. Procedure 1. If you use a newly created asset (transaction code AS01) you have to post an acquisition first (e. Choose the scenario you want to show on your own. Prerequisites Use an asset that meets the following criteria: Asset class Capitalization date Transaction code Values all. Regarding the values used to post a retirement with revenue. The book value of the asset is equal to the revenue (sales price): no additional account has to be posted. On the Asset Retire. via transaction ABZON).02 for details).g. 3. the asset retirement is posted integrated with Accounts Receivable Accounting (FI-AR). The book value of the asset is lower than the revenue (sales price): the system automatically determines the gain and posts it to the asset retirement gain account defined in respective customizing setting. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name © SAP AG Page 23 of 63 Accounting  Financial Accounting  Fixed Assets  Posting  Retirement  Retirement w/Revenue  With Customer F-92 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Asset Retire. 2. there are three possible scenarios: 1.SAP Best Practices Asset Accounting (162): BPD that is retired. You must always specify a transaction type to distinguish between prioryear and current-year acquisitions. frm Sale w/Customer: Header Data screen. make the following entries: . The book value of the asset is bigger than the revenue (sales price): the system automatically determines the loss and posts it to the asset retirement loss account defined in respective customizing setting. Retirement with Revenue Use In this activity. except 4001 in the past AS01 or AS91 (refer to BPD 155.

1101 Asset Trans. 700130 Amount TaxCode Tax Jurisdiction Cost Center Asst Retirement Cost Center for example..> 260 or 210 for example.SAP Best Practices and values Document Date Type Company Code Reference PstKy Account Amount Calculate tax Date PstKy Account Baseline date Posting Key Revenue clearing account Revenue (sales price) Posting Key Customer Revenue (sales price) <document date> DR #1000 <any reference> 01 Asset Accounting (162): BPD for example. 200 For partial retirement: Amount Posted.> <ENTER> <amount> <activate> Date 50 <revenue account> <ENTER> <amount> <domestic tax code> GA0000000 for example. 100000 for example.Retirement Amount Posted Retirement date Amount of APC being retired with partial retirement <value date> <amount> for example. today <customer no. © SAP AG Page 24 of 63 . with revenue Asset Val. Type For example. 100 for example. today’s date for example. O0 For example GA0000000 for example. today for example. 20000 210 = retirement with revenue 260 = Retirement of current-year acquis. 1101 Enter a valid cost center <activate> Enter a valid cost center Select more data icon from the menu <ENTER> <asset no. Date Compl. Percentage Rate. 100 for example.

via transaction ABZON).g. © SAP AG Page 25 of 63 . Post the document. If the asset retirement was a complete retirement. The book value of the asset is bigger than the revenue (sales price): the system automatically determines the loss and posts it to the asset retirement loss account defined in respective customizing setting.02 for details). Quantity: to be used alternatively <ENTER> Quantity Number of assets being retired (collective management) with partial retirement 3. Prerequisites Use an asset that meets the following criteria: Asset class Capitalization date Transaction code Values all. Regarding the values used to post a retirement with revenue there are three possible scenarios: The book value of the asset is lower than the revenue (sales price): the system automatically determines the gain and posts it to the asset retirement gain account defined in respective customizing setting. The gains or losses realized were calculated automatically and posted to the accounts defined in Customizing. except 4001 in the past AS01 or AS91 (refer to BPD 155. Asset Sale without Customer Use In this step. If you use a newly created asset created (transaction code AS01) you have to post an acquisition first (e. you can book an asset sale without a customer. the retirement date was set automatically in the asset master record upon posting. Result A partial retirement has been recorded for the specified asset. Percentage Rate. Only for partial retirement: Percentage Rate.SAP Best Practices Asset Accounting (162): BPD Quantity: to be used alternatively Percentage Rate Amount of APC being retired with partial retirement For partial retirement: Amount Posted. Quantity: to be used alternatively Amount Posted.

Quantity: to be used alternatively Only in case of a partial retirement: Amount Posted. 200 Only in case of a partial retirement: Amount Posted. Date Manual Revenue Retirement date Revenue (sales price) Accounting  Financial Accounting  Fixed Assets  Posting  Retirement  Retirement w/Revenue  Asset Sale Without Customer ABAON Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Asset Sale without Customer Description User action and values <no. manual revenue and Rev. Percentage Rate © SAP AG Amount of APC being retired with partial Page 26 of 63 . make the following entries: Rev. 50 see section Prerequisites. today for example. On the Enter Asset transaction: Asset Sale without Customer screen. from NBV: to be used alternatively Net book value from depreciation area as revenue <Choose Partial Retirement (tab)> Amount Posted Percentage of APC being retired with partial retirement <amount posted> manual revenue and Rev.SAP Best Practices Asset Accounting (162): BPD The book value of the asset is equal to the revenue (sales price): no additional account has to be posted. 20001 for example. of the asset> <document day> <posting date> <value date> <revenue> Comment For example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name Asset Document Date Posting Date Asset Val. from NBV for example. Percentage Rate. from NBV: to be used alternatively Only in case of a partial retirement 2. Procedure 1. today for example. today for example.

the system generates a loss for asset retirement without revenue equal to the retired net book value instead of the revenue and gain/loss posting.Yr. If the asset retirement was a complete retirement. If you use a newly created asset (transaction code AS01) you have to post an acquisition first (e. Quantity: to be used alternatively Only in case of a partial retirement: Amount Posted. From Cur. The gains or losses realized were calculated automatically and posted to the accounts defined in Customizing.SAP Best Practices retirement Quantity Number of assets being retired (collective management) with partial retirement Asset Accounting (162): BPD Percentage Rate. Use Save on the top of the screen. Quantity: to be used alternatively Only in case of a partial retirement: Only activate this checkbox if you use an asset which has been capitalized during the current year.Acq. Prerequisites Use an asset that meets the following criteria: Asset class Capitalization date Transaction code Values all (except 4001) in the past AS01 or AS91 (refer to BPD 155.g. Percentage Rate. the retirement date was set automatically in the asset master record upon posting. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Fixed Assets  Posting  Retirement  Asset Retirement by Scrapping ABAVN Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 27 of 63 . Result A partial retirement has been recorded for the specified asset.02 for details). 3. Post the document. via transaction ABZON) Procedure 1. Retirement Due to Scrapping Use Retirement without revenue involves the removal of a complex fixed asset from a company’s fixed assets without revenue being realized for the asset (such as in scrapping). When an asset is retired without revenue.

today for example.Yr.SAP Best Practices Business role Business role menu Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting (162): BPD Asset Accounting  Postings  Day-to-Day Activities  Asset Retirement by Scrapping 2. today Only in case of a partial retirement for example. today for example. Percentage Rate. Date Retirement date Description User action and values <no. Quantity: to be used alternatively Only in case of a partial retirement: Only activate this checkbox if you use an asset which has been capitalized during the current year. 3.Acq. Quantity: to be used alternatively Only in case of a partial retirement: Amount Posted. On the Enter Asset transaction: Asset Retirement by Scrapping screen. make the following entries: Field name Asset Document Date Posting Date Asset Val. If the asset retirement was a complete retirement. © SAP AG Page 28 of 63 . 200 Only in case of a partial retirement: Amount Posted. the retirement date was set automatically in the asset master record upon posting. The gains or losses realized were calculated automatically and posted to the accounts defined in Customizing. Percentage Rate Amount of APC being retired with partial retirement Number of assets being retired (collective management) with partial retirement Quantity From Cur. Quantity: to be used alternatively Only in case of a partial retirement: Amount Posted. Post the document. of the asset> <document date> <posting date> <value date> <Choose Partial Retirement (tab)> Amount Posted Amount of APC being retired with partial retirement <amount> Comment for example. Percentage Rate. 20001 for example. Use Save on the top of the screen. Result A partial retirement has been recorded for the specified asset. Percentage Rate.

In the following example. Intracompany transfers from one fixed asset to another within the same company code can be carried out in one step. except 4001 None AS01 (refer to BPD 155. Procedure 1. you should always first perform a reverse posting. You should only transfer current-year acquisitions if no depreciation keys for automatic calculation exist in the master records.02 Create Assets or generate it from the transfer transaction. changes to profit centers. if no values from the sending asset are lost and every area of the target asset is supplied with values. it is assumed that you have already created the master record before you perform the transfer.02 for details).02 for details). you can create the master record as described in scenario 155. followed by a (correct) acquisition posting. Use assets that meet the following criteria: Source asset: Asset class Capitalization date Transaction code Target asset: Asset class Capitalization date Transaction code all. except 4001 in a past year AS91 (refer to BPD 155. incorrect asset class). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction © SAP AG Page 29 of 63 Accounting  Financial Accounting  Fixed Assets  Posting  Transfer  Transfer within Company Code ABUMN . and so on). Prerequisites If a current-year acquisition must be transferred. Automatic intracompany transfers are only possible. If the intracompany transfer involves a transfer to a new asset master record that has yet to be created. all.SAP Best Practices Asset Accounting (162): BPD Other Postings Intracompany Transfers Use There are three reasons why you might need to carry out an intracompany transfer within a company code: o o o If changes are made to organizational structures (reclassification of asset classes. An intracompany transfer might be necessary if account assignments are incorrect (for example. A managed asset under construction is completed for summary settlement. however.

Percentage Rate. 20003 (with acquisition value) for example. Percentage Rate. Amount Posted. make the following entries: Field name Asset Document Date Posting Date Asset Val. 200 Only in case of a partial transfer. Date Existing Asset Existing asset Description User action and values <no. On the Enter Asset transaction: Transfer within Company Code screen. today for example.Acq. of asset> <document date> <posting date> <posting date> <no. Result © SAP AG Page 30 of 63 . Use Save on the top of the screen. Quantity: to be used alternatively Percentage Rate Amount of APC being retired with partial transfers Quantity Number of assets being retired (collective management) for partial transfers From Cur. 3.Yr. Percentage Rate.SAP Best Practices code Asset Accounting (162): BPD Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Business role Business role menu Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Transfer within Company Code 2. Quantity: to be used alternatively Only in case of a partial transfer. Amount Posted. Quantity: to be used alternatively Only in case of a partial transfer. Amount Posted. of the asset> <Choose Partial Transfer (tab)> Amount Posted Amount of APC being retired with partial transfers <posted amount> Comment for example. Post the document. 20002 Only in case of a partial transfer. for example. today for example. today for example.

3. This example can apply to both part assets and entire complex fixed assets. 320. Post-Capitalization Use Post-capitalization represents subsequent corrections to the acquisition and production costs (APC) of a fixed asset. 330 do not adopt the capitalization date and depreciation start date. An example of when you need this type of correction is if you neglect to add expenditures and costs linked with the acquisition or assembly of an asset to its APC in a fiscal year that is now closed. The transaction types 310. choose Post-capitalization Procedure 1.02 for details). The standard transaction type for intracompany transfers (300) is configured in such a way that the receiving asset adopts the capitalization start date and the depreciation start date historically from the asset being retired.SAP Best Practices Asset Accounting (162): BPD Either the entire acquisition and production costs (APC) and accumulated depreciation (complete transfer). 30000 . make the following entries: Field name Existing Asset © SAP AG Page 31 of 63 Description User action and values <no. except 4001 in a past year None AS01 (refer to BPD 155. Prerequisites Prerequisites Use an asset that meets the following criteria: Asset class Capitalization date Takeover values Transaction code all. or the specified APC portion with the relevant proportional accumulated depreciation (partial transfer) are transferred to the receiving asset. On the Enter Asset transaction: Post-Capitalization screen. enter 1000 and choose Continue (Enter). The following example is based on an entire complex fixed asset. If the Enter a company code dialog box appears. of the asset> Comment for example. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Accounting  Financial Accounting  Fixed Assets  Posting  Post-Capitalization ABNAN Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Post-Capitalization 2.

book depreciation only). a posting is only made from the asset balance sheet account to the accumulated depreciation account. If not. Write-ups increase the book value of a fixed asset. today Historical capitalization date. the ordinary depreciation is corrected for all the managed depreciation areas. Post the document. the write-ups posted up to end of the year are balanced with the depreciation amounts. Dat Quantity 4. Write-ups are used for correction of depreciation values calculated in the past (closed fiscal years). The historical asset value date is generally the same as the historical capitalization date.SAP Best Practices Amount posted Document Date Orig. not in current fiscal year For example 1 EA <Value date of transaction> Result The post-capitalization is posted to the new asset with standard transaction type 400. The asset must have postings from the past year and the depreciation run must be executed from the past year. ordinary depreciation or special depreciation) and the depreciation areas to be posted (for example. APC <amount> <document date> Asset Accounting (162): BPD for example. write-ups are not possible. In the following procedure. These transaction types differ according to the depreciation type to be corrected (for example. If the asset is already written off completely as a result of the accumulated depreciation determined. 2150 for example. If a net book value still exists at this time. You can choose the function Areas and enter a different write-up amount for each depreciation area. Various standard transaction types are configured for write-ups. Val. it is posted to the revenue from postcapitalization account defined in Customizing. write-ups increase the planned depreciation. Write-Ups Use A write-up is generally understood to be a subsequent change to the valuation of an asset (reversal of depreciation). When used with a depreciation method based on the net book value. The historical depreciation (accumulated depreciation) is determined automatically based on the value date originally specified. It is not possible to post write-ups to assets that have been acquired within the current year. Prerequisites Write-ups can only be created for accumulated depreciation (such as depreciation from previous years). Use an asset that meets the following criteria: © SAP AG Page 32 of 63 . Use Save at the top of the screen. During a fiscal year change.

of an asset with accumulated depreciation. Procedure 1. the asset postcapitalized earlier. On the Write-Up: Initial Screen. make the following entries: Field name Description User action and values Comment <document date> <posting date> 700 for example. today Write-up ordinary and special depreciation Comment 2. On the Create Asset Transaction: Write-Up ordinary and special depreciation screen.02 for details). 4. make the following entries: Description © SAP AG Page 33 of 63 . except 4001 in a past year Asset Accounting (162): BPD accumulated ordinary depreciation required AS91 (refer to BPD 155. It is important that the asset has postings from the past year and the depreciation run in the last year is executed Document Date Posting Date Trans. Type 3. for example. Choose Enter. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name Company Code Asset Accounting  Financial Accounting  Fixed Assets  Posting  Manual Value Correction  Write-Up ABZU Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Write-up User action and values #1000 <no.SAP Best Practices Asset class Capitalization date Takeover values Transaction code all. of the asset> No. today for example.

SAP Best Practices Asset Val. Repeat the two previous steps for all possible depreciation areas. 9. Result The write-up has been posted to the asset. Asset Value Date Proportional accumulated ordinary depreciation <asset value date> <amount> Asset Accounting (162): BPD Usually the first day of the current fiscal year This amount must not be bigger than the accumulated ordinary depreciation. Choose Enter. where it is displayed separately. Date Ordinary Dep. If you use a newly created asset (transaction code AS01) you have to post an acquisition first (e. In FI. PY 5. Choose Post (Ctrl + S). Book value must be bigger than zero. 7. except 4001 in the past AS01 or AS91 (refer to BPD 155.02 for details). Choose Enter. 8. via transaction ABZON) - Procedure 1. 6. an asset balance sheet account posting has been made to the gains from write-ups account defined in Customizing. Prerequisites Use an asset that meets the following criteria: Asset class Capitalization date Transaction code Values all.. Unplanned depreciation occurs in addition to the automatically determined ordinary depreciation.g. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Accounting  Financial Accounting  Fixed Assets  Posting  Manual Value Correction  Unplanned Depreciation  Area ABAA Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role © SAP AG Page 34 of 63 . you can enter the amount for the next depreciation area. On the Area: xx screen. Unplanned Depreciation Use Unplanned depreciation usually occurs as a result of an unexpected permanent reduction in the value of an asset.

On the Area: xx screen. for example. On the Unplanned Depreciation: Initial screen. 4. Comment 2. of the asset> <document date> <posting date> 650 No. © SAP AG Page 35 of 63 . make the following entries: 3. 6. 200 This amount must not be larger than the net book value of the respective depreciation area. 8.SAP Best Practices Business role Business role menu Field name Company Code Asset Document Date Posting Date Trans. 7. 9. today Use 650 for assets created in current year. today for example. 640 should be used for assets which are created in previous years. Date 5. Result The unplanned depreciation has been posted to all of the depreciation areas specified and is displayed separately. Choose Post (Ctrl + S). Type Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting (162): BPD Asset Accounting  Postings  Day-to-Day Activities  Unplanned depreciation Description User action and values #1000 <no. On the Create Asset Transaction: Unplanned depreciation xx screen. The unplanned depreciation is posted to Financial Accounting during the depreciation posting run. you can enter the amount for the next depreciation area. of the asset created earlier for example. make the following entries: Field name Amount Posted Description Amount of unplanned depreciation User action and values <posted amount> (Depreciation area 01) <Asset value date> Comment for example. Choose Enter. Choose Enter. Choose Enter. Repeat the two previous steps for all possible depreciation areas. today Asset Val.

Once the asset is completed. None Procedure © SAP AG Page 36 of 63 . use one of the methods described in the section on acquisitions. Finally. all actual postings are assigned to the AuC. Creating an Asset under Construction and an asset for the final settlement Create Assets (155. The settlement Profile must include both FXA (Asset) and CTR (Cost Center). as described in the section on master data maintenance. Next. They are usually displayed as a separate balance sheet item and.SAP Best Practices Asset Accounting (162): BPD Assets under Construction Assets under construction (AuC) are a special form of tangible asset.02 for details).02 for details). a transfer is made to a master record that must be created in the completed fixed assets. post an acquisition to this asset under construction. require separate account determination and asset classes. create an asset master record in asset class 2000 (Machinery). Assets under construction can be managed for summary settlement or by line item. None Asset for final settlement: Use an asset that meets the following criteria: Asset class Capitalization date Transaction code Values 2000 None AS01 (refer to BPD 155.02) Use In this step you create an Asset under Construction and an asset master record for the final settlement. First. Asset class 4000 has been identified in Customizing as managed by line item for this purpose. you can enter settlement rules for every line item assigned to the AuC. the entire expenses incurred are transferred once or several times to the assets in the completed tangible fixed assets at the time of completion. Prerequisites The following procedure is based on assets under construction managed by line item. therefore. To do so. create an asset master record in asset class 4000. When assets under construction are managed by line item. During the phase in which an asset is under construction. For summary management. Asset under Construction: Use an asset that meets the following criteria: Asset class Capitalization date Transaction code Values 4000 None AS01 (refer to BPD 155.

For this reason. The following example is based on the integrated procedure. make the following entries: © SAP AG Page 37 of 63 . Prerequisites The transaction types for down payments must be permitted in Customizing for the asset under construction (AuC) classes.02) scenario.SAP Best Practices Asset Accounting (162): BPD To execute this activity. in other words without integration with Accounts Payable Accounting. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name Document Date Accounting  Financial Accounting  Accounts Payable  Document Entry  Down Payment  Request F-47 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Posting  Payments  Vendor Down Payment Request Description User action and values <document date> Comment for example. today 2. run the processes described in the Create Assets (155. special transaction types. Alternatively. you can display the down payment. First. create an asset master record for an AuC in class 4000. Down Payment Request for Assets under Construction Use Down payments for assets under construction are fixed asset acquisitions that must be capitalized and reported as a separate item on the balance sheet. The following transactions must be posted in connection with a down payment: • • • • Creating a down payment request for tangible assets (Accounts Payable Accounting only) Posting the down payment for tangible assets Posting the corresponding closing invoice for tangible assets Clearing the down payment with the closing invoice These transactions can be carried out with integration with Accounts Payable Accounting. Result You have created two asset master records. down payment postings use separate. one Asset under Construction and one for the final settlement. Use the data mentioned above to run the processes. closing invoice. and are posted to separate accounts in the system. Procedure 1. On the Down Payment Request: Header Data screen. and settlement separately in Asset Accounting.

the first day of the next month Number of the Asset under Construction created in the previous step. Choose Post (Ctrl + S).SAP Best Practices Type Company Code Posting Date Reference Account Trg. Posting the Down Payment Use To post the down payment to the asset.G/L Ind. Comment For example 200 for example I0 3.Sp. The down payment request did not result in a posting to the asset. Choose Enter. KA #1000 <posting date> <any reference> <domestic vendor> M Asset Accounting (162): BPD NWBC: Vendor document for example. make the following entries: Field name Amount Tax Code Calculate Tax Due on Asset Description User action and values <amount> <input tax> <activate> <date for due date calculation> <no. Result The down payment request is posted. 2. On the Down Payment Request Add Vendor Item screen. Access the transaction choosing one of the following navigation options: © SAP AG Page 38 of 63 . the request must be written off. of the asset> For example. today not necessary Tangible asset down payment 1. Prerequisites - Procedure 1.

Comment for example. make the following entries: Description Reference Account Special G/L Ind Account Amount down payment <reference number> <Vendor> M <bank account> <amount> Tangible asset down payment for example. The offsetting account for this is the clear down payments on tangible assets account that is also defined in Customizing for Asset Accounting. today Vendor payment 2. Result An asset line item with transaction type 180 has been generated for the asset under construction as a result of the posting transaction described above. 200 3. Posting the Closing Invoice Use © SAP AG Page 39 of 63 . The warning message about adjusting the period to the posting date can be ignored on posting. a posting was made to the account for tangible asset down payments defined in Customizing for Asset Accounting rather than the balance sheet asset account.SAP Best Practices Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name Document Date Type Company Code Posting Date Asset Accounting (162): BPD Accounting  Financial Accounting  Accounts Payable  Document Entry  Down Payment  Down Payment F-48 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Posting  Payments  Post Vendor Down Payment User action and values <document date> KZ #1000 <posting date> For example. On the Post Vendor down payment: Header Data screen. the first of next month. You can now post the down payment. 113000 for example. Choose Requests and then select the request you posted in the list. When you posted the down payment.

the system issues a warning message that there is an outstanding down payment. You can specify whether or not down payments are indicated. However. Result An asset line item with transaction type 100 is generated in asset under construction. If you want the payment program to clear down payments. the system automatically sets a payment block when you enter a down payment. This option is provided for all down payment types in the standard system. Post an invoice according the procedure described in the section Acquisition from purchase with vendor. this message depends on the configuration of your system. You can then decide immediately whether or not to clear the down payment. vendor 2. Use the Asset under Construction created in the previous step.SAP Best Practices In this step you post the acquisition from purchase with vendor. Clear the Down Payment Use You can clear a down payment manually or have the payment program clear it. By canceling the block indicator with the document change function. Asset Accounting (162): BPD Procedure 1. the system indicates that a down payment commitment exists. This block indicator prevents the down payments from being cleared straight away. you must specify the special G/L indicators when you define your company code specifications for the payment program. Prerequisites No special measures are necessary. You can clear manually at any time: No special measures are necessary. When you enter an invoice. you release the down payment for clearing. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Accounting  Financial Accounting  Fixed Assets  Posting  Acquisition  External Acquisition  With vendor F-90 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Acquisition from purchase w. If you do this. You can find more information on this in Special G/L Transaction Properties. This specifies from which date the payment program can then clear the down payment. 3. You can also enter a due date for the down payment. . Procedure © SAP AG Page 40 of 63 . In doing so. You can make this specification for each special G/L indicator.

3. Choose Enter. Then choose Post. Mark the first row of the required business partner and choose Clear Vendor Down Payments. make the following entries: Field name Document Date Type Company Code Posting Date Description User action and values <document date> KA 1000 <document date> for example first day of the next month Comment for example first day of the next month NWBC: vendor document © SAP AG Page 41 of 63 . Option 2: SAP NetWeaver Business Client (SAP NWBC) via Business Role Business role Business role menu Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Posting  Document Processing Accounting  Financial Accounting  Accounts Payable  Document Entry  Down Payment  Clearing F-54 2. first day of the next month NWBC: vendor document 1. A message displays at the bottom of the screen requesting you to correct the relevant line items.SAP Best Practices Asset Accounting (162): BPD 1. On the Clear Vendor down payment: Header Data screen. first day of the next month not mandatory Comment for example. Double-click the highlighted line item. Post the document. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Field name Document Date Type Company Code Posting Date Reference Account Invoice 3. Enter the text Down payment clearing. Select the down payment you posted. In the Transfer Posting column. 4. Choose the tab All Vendor Line Items Open. 2. 4. make the following entries: Description User action and values <document date> KA #1000 <document date> <reference> <domestic vendor> <document number of the closing document> for example. On the Clear Vendor down payment: Header Data screen. If you like to you can enter relevant search criteria and choose Apply. 5. enter the amount to be cleared. You still must enter a text here.

Rule User action and Comment 2. Prerequisites You have executed all the previous steps related to Assets under Construction. Choose the highlighted line item by double-clicking it. enter the amount to be cleared.SAP Best Practices Field name Currency Reference Account Invoice 5. 7. You still have to enter a text here. Const. Maintaining settlement rules for Assets under Construction Use In this process steps you maintain the settlement rules for the Asset under Construction created in the previous steps. Select the down payment you posted. Choose Post (Ctrl + S). A message appears at the bottom of the screen requesting you to correct the relevant line items. make the following entries: Description © SAP AG Page 42 of 63 . In the Transfer Posting column. Result An asset line item with transaction type 181 has been generated for the asset under construction as a result of the posting transaction for the clearing of the down payment described above. Procedure 1. Choose Enter.  Distribute AIAB Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  AuC Assignment of Dist. Enter the text Down payment clearing. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name Accounting  Financial Accounting  Fixed Assets  Posting  Capitalize Asset u. Then choose Post (Ctrl + S). On the Settlement AuC: Initial screen. Description User action and values USD <reference> <domestic vendor> <document number of the closing document> Asset Accounting (162): BPD Comment 6.

10 6. Select the item you posted and choose Enter (Shift+F6). Save Settlement rule. 4. You must maintain the settlement rule here. © SAP AG Page 43 of 63 . 1101 for example. Area the Layout must be adjusted to display the additional fields. Area An additional depreciation area can be selected to display the values of another depreciation area in the line item list of the asset under construction. Go Back. But before selecting an additional Dep.SAP Best Practices values Company Code Asset #1000 Asset Class 4000 1SAP Asset Accounting (162): BPD Layout Add. 3. The execution of the settlement is part of the periodic processing (see next chapters). Choose Execute. of asset in class 2000> <Portion of AuC APC that can be capitalized> User action and values CTR <Cost Center> Percentage Rate <Portion of AuC APC that can be capitalized> Comment Asset Created in Previous step for example. Description Settlement receiver category Comment Cost Center For example. 90 Field name Cat Settlement Receivers % 5. Result You have maintained the rules for the settlement. Field name Cat Settlement Receivers % Percentage Rate Description Settlement receiver category User action and values FXA <No.

If you then need to capitalize the asset under construction at the end of the fiscal year. Whichever method you use. make the following entries: © SAP AG Page 44 of 63 . Rule Description User action and values #1000 Comment 2. because the down payment is not allowed to appear in the account for down payments to fixed assets. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name Company Code Accounting  Financial Accounting  Fixed Assets  Postings  Capitalize Asset u. Under certain conditions.  Distribute AIAB Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  AuC Assignment of Dist. and down payments were already posted to the asset under construction. You post these reserves directly to the capitalized asset (external acquisition with vendor. you post the down payment normally. you must reverse the down payment on the asset under construction. you may need to capitalize an asset under construction before all suppliers have presented their closing invoices. down payments must be cleared with invoice or forecasted invoice (reserve). This can cause a few difficulties. Instead it must appear in the account for completed assets. it makes sense to post the reserve to the asset under construction first. Initially. but before the closing invoice is received. Const. especially if the closing invoice cannot be posted until the fiscal year following the capitalization of the asset under construction. transaction type 100). In the case where you plan to distribute the values from the asset under construction to several final assets. you post reserves for the total amount of the expected invoice. On the Settlement Auc: Initial screen. The asset under construction can only be settled after this clearing. Procedure 1.SAP Best Practices Asset Accounting (162): BPD Periodic Processing Settlement of Assets under Construction Use With the execution of this step Assets under Construction are settled according to their settlement rules. To settle the asset under construction. and then capitalize it. Prerequisites You must have maintained the settlement rules for the Asset under Construction you want to settle.

© SAP AG Page 45 of 63 . For more information. Description User action and values 1000 <no. make the following entries Field name Company Code Asset Document date Asset value date Posting date Test run 8. of the asset under construction> 1SAP standard layout 4. If a dialog box displays. that a valid settlement rule has been maintained. You can also execute the program in the background. Prerequisites You might need to recalculate planned annual depreciation in certain company codes or for individual fixed assets. On the Settlement Auc: Line Item List screen. You cannot use this function to recalculate depreciation in past fiscal years (such as in fiscal years that are already closed). of the asset under construction> <document date> <asset value date> <posting date> <deselect> for example today equal or larger than the posting date of the down payment equal or larger than the posting date of the down payment Comment Result The asset transaction is posted with the document number xxxxxxxxxx. You can use the Recalculate Depreciation function to do so (program RAAFAR00). Choose Settlement (Shift + F8). accept the dialog box. you might need to recalculate the planned annual depreciation for a variety of fixed assets. Asset Accounting (162): BPD <no. The asset is settled to the receiver. check if all line items are in status green which means. This might be necessary if: • You have changed depreciation keys in Customizing. Recalculating Values Use In certain circumstances. 7. If the status is not green for all line items. Choose Execute (F8). see the Maintaining settlement rules for Assets under Construction section.SAP Best Practices Asset Layout 3. 6. This program (which you can also start as a test run) enables you to recalculate the planned depreciation for a number of fixed assets. On the AuC Settlement: Initial Screen. Choose Execute (F8). 5. see the section on the depreciation posting run.

In Background). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Business role Business role menu Field name Company Code Main Asset Number/Asset SubNumber Account Group (w/Leading 0s) Depreciation Area FROM Fiscal Year List Assets Test Run Value Difference Over Limit For performance reasons. Start the program. Result © SAP AG Page 46 of 63 . Field name Output Device Start Time Save Description User action and values LOCL Choose Immediate Choose Save Comment <Select> <Deselect> Accounting  Financial Accounting  Fixed Assets  Environment  Recalculate Values AFAR Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Period-End Closing Activities  Recalculate Depreciation Description User action and values #1000 Comment 2. the recalculation program must be executed in the background. make the following entries: 3. the list is output at individual fixed asset level for all the fixed assets where the recalculated depreciation differs from the formerly planned depreciation by the amount specified or by a higher amount. Explanation: If you enter an amount in the value difference over limit field.SAP Best Practices • Asset Accounting (162): BPD You have made mass changes that you programmed yourself and these changes affected data relevant to depreciation. Procedure 1. The system tells you Background job was scheduled for program RAAFAR00. 4. in the background (on the selection screen for the program: (NWBC: More …) Program  Exec. On the Recalculation Depreciation screen. therefore.

The new planned depreciation is used as the basis for subsequent depreciation posting runs. you must specify whether depreciation is to be posted to the cost center and/or to the order. The system creates posting documents for each depreciation area and account group in accordance with the posting cycles specified in Customizing. When executed as an update run. The depreciation posting program posts this amount in the period in which the posting date of the acquisition lies. The system supports two different procedures for distributing the forecasted depreciation over the posting periods. You can also choose an unplanned depreciation posting run using an indicator on the initial screen of the depreciation posting run. depreciation due on a transaction within the fiscal year (from the depreciation start date. This information is taken from the asset master record and passed on to Financial Accounting as an additional account assignment. . The accumulated depreciation accounts and depreciation accounts of the balance sheet and profit and loss statement are not updated immediately. however. semi-annually. For each depreciation area. number range 03 has been specified with internal number assignment. The total planned depreciation is not posted to Financial Accounting (only collective documents are created) until the periodic depreciation posting run is executed. path: IT Administration  Administration  Print  Output Controller). the program must be started in the background. You do not have to keep strictly to this posting cycle. With the smoothing method. Depreciation Posting Run Use A posting to a fixed asset initially causes the planned depreciation to change in Asset Accounting. In the Customizing definition of the document type. or monthly). The depreciation posting should be run periodically (annually. quarterly.SAP Best Practices Asset Accounting (162): BPD If changes have occurred as a result of the recalculation process. you can skip over several periods and post the total depreciation for all of the skipped periods in one period. the annual depreciation amount determined is distributed equally over the periods from the current posting period to the year end. The system is set in such a way that depreciation is posted monthly. The Customizing settings also specify that depreciation in depreciation areas 01 (book depreciation) is posted in the general ledger. the system uses • • The last day of the period for normal periods (no special periods) The last day of the fiscal year for special periods Prerequisites Document type AF has been defined in Customizing for posting depreciation. Check the log using transaction SP01 (NWBC: use role SAP_NBPR_IT_ADMIN_S. As the posting date. With the catch-up method. When you set this indicator. Procedure © SAP AG Page 47 of 63 . The catch-up procedure is configured in the system for all depreciation areas. The difference between the two procedures becomes evident when you process acquisitions within the fiscal year or handle post-capitalization. up to the current period) is posted in one total. You can define the depreciation posting cycle by specifying the length of time in posting periods between two posting runs. according to period control. the planned depreciation is adjusted for the fixed assets concerned.

SAP Best Practices

Asset Accounting (162): BPD

1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP system menu Transaction code Business role Business role menu Field name Company Code Fiscal Year Posting Period Planned Posting Run Repeat Restart Unplanned Posting Run List Assets List of Manual Depreciation Test Run Explanations: • Planned Posting Run You can post to the next period that is specified according to the posting cycle. During a regular posting run of this kind, the system does not allow you to limit the run to particular assets. Repeat Run You can request a repeat posting run for the last period posted. You might need to carry out a repeat run if the depreciation terms were changed for individual assets in connection with the year-end closing, for example. During a repeat posting run, the system only posts the differences that resulted between the first posting run and the repeat posting run. You can limit the run to particular assets. Restart If a posting run terminated for technical reasons and changes had already been made to the Activate Activate Deactivate Accounting  Financial Accounting  Fixed Assets  Periodic Processing  Depreciation Run  Execute AFAB

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Period-End Closing Activities  Depreciation Run Description User action and values #1000 <current fiscal year> <posting period> <activate> next period according to posting cycle Comment

2. On the Depreciation posting run screen, make the following entries:

© SAP AG Page 48 of 63

SAP Best Practices

Asset Accounting (162): BPD

database, you must restart the program in restart mode. Using the restart mode ensures that all system activities that were interrupted by the termination are repeated. • Unplanned Posting Run If, for whatever reason, you want to skip over one or more posting periods, you can do this by specifying an unplanned posting run. The system then creates postings for all the periods that were skipped, and for the period entered. The posting period that you specify, however, must fit into the posting cycle. If you specify period 7 for a quarterly posting cycle, for example, no posting occurs.

1. Once you have made all the necessary entries, execute the depreciation posting run in the background ((NWBC: More … Program  Execute in Background) 3. Enter the required data on the screens displayed. Field name Output Device Start Time dialog box Description User action and values <select an existing printer or use your local printer by entering LOCL> <Continue> <Choose immediate> The job is started immediately. Comment

4. To start the depreciation posting run, save the start time values. 5. You can monitor the job scheduled in the background as follows: 6. Access the transaction choosing one of the following navigation options: SAP ECC Menu Transaction Code Business role Business role menu System  Services  Jobs  Job Overview SM37 Employee [Professional User] (SAP_NBPR_EMPLOYEE_S) Control Panel  IT Services  Background Processes  Overview of Job Selection

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role

You can accept the default values on the selection screen. Choose F8 to execute the program. The job always displays under the name RAPOST2000. The Status column shows the current status of the job. Choose Refresh or F8 to update the information. As soon as the status of the job is Finished, select your job and choose Spool. To go from the overview to your list, choose F6. When this list was generated, the fixed assets in question were also updated to include the posted depreciation. The planned depreciation for every complex fixed asset is not totaled for each posting level and posted directly to Financial Accounting until the periodic depreciation posting run has been executed.

If List of manual depreciation is activated two spool-lists are created. In the Step List Overview screen to the RAPOST200 only the last spool-list number is shown. To list all spool-lists on the step list overview screen, choose RAPOST2000 and select All Spool Lists.. Now you can select all the created lists. You can also monitor the periodic depreciation runs of Asset Accounting in the Schedule Manager Monitor. Choose application FI-AA Financial Accounting: Fixed Assets and Execute.

© SAP AG Page 49 of 63

SAP Best Practices

Asset Accounting (162): BPD

Result
The planned depreciation is posted to the accounts defined in Customizing. The system always creates collective documents (not individual documents for each asset) when posting depreciation.

Periodic Postings (APC Values Posting) Use
In addition to the posting of depreciation (using the depreciation posting run), the most important periodic processing you perform is the posting of changes to asset balance sheet values. These changes consist of all postings that affect the APC of the asset, including acquisitions, retirements, and so on. You must post changes to asset balance sheet values from more than one depreciation area to the general ledger if one of the following applies: • You must create different balance sheet versions for internal and external purposes, for example. You can define any number of balance sheet versions per chart of accounts in FI (General Ledger) for this purpose. You have a group depreciation area in a foreign currency, and you must post changes to asset balance sheet values from this area to the ledger of the corporate group. You calculate reserves for special depreciation or transferred reserves in a derived depreciation area.

• •

The third case applies in the system. For these derived areas, the program posts the proportional accumulated depreciation resulting from retirements, intracompany transfers, post-capitalization, and so on. The report RAPERB2000 generates documents directly, without using batch input.

Procedure
1. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Business role Business role menu Field name Company Code List assets List Direct items Accounting  Financial Accounting  Fixed Assets  Periodic Processing  APC Values Posting ASKBN

Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Period-End Closing Activities  Periodic Asset Postings Description User action and values #1000 Comment

2. On the Periodic Asset Postings screen, make the following entries:

© SAP AG Page 50 of 63

you can also post the planned depreciation as planned costs to the cost centers or internal orders to which the individual fixed assets are assigned. © SAP AG Page 51 of 63 . You can view the job created as follows: 6. Field name Output Device Description User action and values Select an existing printer. <Continue> Start Time dialog box <Choose immediate> The job is started immediately. such as retirements. Access the transaction choosing one of the following navigation options: SAP ECC Menu Transaction Code Business role Business role menu System  Services  Jobs  Job Overview SM37 Employee [Professional User] (SAP_NBPR_EMPLOYEE-S) Control Panel  IT Services  Background Processes  Overview of Job Selection Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role 7. the relevant accumulated depreciation postings are posted to the accounts defined in Customizing. To start the processing. In Background).SAP Best Practices Field name Layout Test Run Main Asset Number Asset Sub. In addition to the simple list display option. Depreciation Simulation/Primary Cost Planning Use You can use standard reports to help you forecast the planned depreciation of complex fixed assets over several years. Comment 4. that change the accumulated depreciation. Enter the required data on the screens displayed. Enter your user and choose Execute (F8).number Standard Posting Run Restart posting run X Deselect Description Asset Accounting (162): BPD User action and values Comment 3. save the start time values. 5. Execute the program in the background with F9 (or on the selection screen of the program: (NWBC: More … Program  Exec. Result If assets with reserves for special depreciation or transferred reserves involve postings.

useful life. last day of actual year (Specify here the number of years for which the simulation is to run. Enter the required data. © SAP AG Page 52 of 63 . The following section describes how to post the forecast depreciation as planned costs to the Controlling objects that are assigned to the assets. make the following entries: Depreciation Area <depreciation area> You can use simulation versions to simulate changes with regard to the types of asset valuation (depreciation key.) for example. there are various other fields that you can use to limit the report to particular complex fixed assets. Access the transaction choosing one of the following navigation options: SAP ECC Menu Transaction Code Business role Business role menu Accounting  Financial Accounting  Fixed Assets  Periodic Processing  Primary Cost Planning: Depreciation/Interest S_ALR_87099918 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Reporting  Depreciation  Primary Cost Planning Dep. 3. 01 Comment 2. In addition to the selection fields above./Interest 5. On the Depreciation Simulation screen. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Accounting  Financial Accounting  Fixed Assets  Information System  Reports on Asset Accounting  Depreciation Forecast  Depreciation on Capitalized Assets (Depreciation Simulation) S_ALR_87012936 Transaction code Business role Business role menu Field name Company Code Report Date Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Reporting  Depreciation  Depreciation Simulation Description User action and values #1000 <report date> For example. You must define simulation versions in Customizing. 4. for example).SAP Best Practices Asset Accounting (162): BPD Procedure 1. Execute the report and analyze the result.

The cost element that is specified in Customizing for Asset Accounting as the expense account for the respective depreciation type is used. You can execute the report in the background. The planned costs are posted directly to the assigned Controlling objects and can be evaluated via cost center reporting or internal order reporting. there are various other fields that you can use to limit the report to particular complex fixed assets. Execute the report. The section on depreciation posting runs contains information on monitoring the job and spool. Open and Close FI Period Asset Use In this activity. Result The system does not create a batch input session. Procedure 1.SAP Best Practices Field Name Company Code Depreciation Area Planning Periods Fiscal Year Planning Periods From Period To Plan Version Test Run Summary Report 0 Deactivate Deactivate Description User Action and Values #1000 01 Current fiscal year Asset Accounting (162): BPD Comment No restriction means from 1 to 12 In addition to the selection fields above. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Business role Business role © SAP AG Page 53 of 63 Accounting → Financial Accounting → General Ledger → Environment → Current Settings → Open and Close Posting Periods S_ALR_87003642 (OB52) Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role General Ledger Accountant (SAP_NBPR_FINACC_S) General Ledger  Periodic Processing  Closing Periods  Open / . The value that already exists in a Controlling object for the cost element and period is overwritten during this process. 6. You can execute the report more than once. you close the posting periods for FI-AA and open the new periods for FI-AA.

Account Reconciliation Use The program selects the asset records (ANLC). and the values are reconciled with the G/L accounts.SAP Best Practices menu Close Posting Periods Asset Accounting (162): BPD 2. You should start the report before year-end closing. On the Change View "Posting Periods: Specify Time Intervals": Overview screen. locate the relevant line with Variant (Var. Current Period For Example. Current Year Result No more FI-AA postings can be made to the previous period.) 0010 and account type (A) A and make the following entries: Field name From per 1 Year To period Year 2. Then this table is read. Description User action and values <new period> <actual year> or at the year-end <new year> <the highest permitted posting period> <the highest permitted posting year> Comment New period for Account Type A year for Account Type A For Example. Prerequisites Before you can start the transaction. the asset balance sheet accounts values must be completely posted. © SAP AG Page 54 of 63 . Choose Save. and writes the summarized values to table EWUFIAASUM. summarizes the values on G/L account and business area levels. Postings for the future periods are allowed. The following accounts are reconciled: • • • • • • • • • Balance sheet account APC Balance sheet account down payments Balance sheet account revaluation Balance sheet account special items Value adjustments ordinary depreciation Value adjustments special depreciation Value adjustments unplanned depreciation Value adjustments transfer of reserves Value adjustments revaluation of ordinary deprec.

continue to post in the previous fiscal year. © SAP AG Page 55 of 63 . Carry out an update run even if no documents are to be posted in the test run. No business transactions can be posted in a new fiscal year before the fiscal year change. Once the fiscal year change takes place. When there are differences.SAP Best Practices Asset Accounting (162): BPD Start posting in Asset Accounting under Periodic processing. however. The system automatically corrects any values that have already been carried forward and that are affected by postings in the past. Description User action and values #1000 Comment Result The report generates a list of accounts showing differences. You can continue to post in the old fiscal year. You can carry out test runs with fewer than 1. Before you can change to fiscal year YYYY. make the following entries: Field name Company Code 3. before the next step (Year-End Closing) is started. Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Business role Business role menu Accounting  Financial Accounting  Fixed Assets  Periodic Processing  Year-End Closing  Account Reconciliation ABST2 Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Reporting  Consistency Checks  Reconciliation FI-AA (Accts w/ differences) 2. Procedure 1. you can. The earliest that you can carry out a fiscal year change is in the last month of the old fiscal year. The fiscal year change must be carried out as background processing for performance reasons. the asset values from the previous fiscal year are carried forward cumulatively into the new fiscal year. On the Reconcile Program FI-AA <> G/L: List of accounts showing differences screen. Prerequisites The fiscal year change can only be carried out (even in test mode) for the new fiscal year. you must have already closed fiscal year YYYY-2. even after the fiscal year change. At the same time. a fiscal year change represents the creation of a new fiscal year for a company code. Choose Execute. You can have a maximum of two fiscal years open for posting at one time. Fiscal Year Change Use From a system perspective. At the fiscal year change.000 assets in the foreground. you can post to assets using value dates in the new fiscal year. the differences must be analyzed. provided this has not been closed as a result of the year-end closing.

If the company code is a test company code (company code status = 2). the asset values from the previous fiscal year are carried forward cumulatively into the new fiscal year. can be open at the same time. Postings can now be made to the new fiscal year.SAP Best Practices Asset Accounting (162): BPD Procedure 1. You set the company code status in Customizing for Asset Accounting. Result If you started the report in update mode. make the following entries: If the company code has been set to production (company code status = blank). you cannot carry out the fiscal year change until the last month of the current fiscal year (in update mode). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Business role Business role menu Field name Company Code New Fiscal Year Test Run Accounting  Financial Accounting  Fixed Assets  Periodic Processing  Fiscal Year Change AJRW Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Period-End Closing Activities  Fiscal Year Change Description User action and values #1000 <current fiscal year +1> <deactivate> To test the change. An update run must be executed in background. If more than 1000 assets exist in the system. You can also monitor the fiscal year change of Asset Accounting in the Schedule Manager Monitor. Perform the fiscal year change as a test run. No more than two fiscal years. The section on depreciation posting runs contains information on monitoring the job and spool. On the Asset Fiscal Year Change Screen. however. Choose application FI-AA Financial Accounting: Fixed Assets and Execute. © SAP AG Page 56 of 63 . you can change the fiscal year as and when required. start the program by choosing (NWBC: More …Program  Execute in Background. activate this step Comment 2.

All incomplete assets (master records) have been completed. Because this check does not make sense for assets under construction. Procedure 1. Prerequisites • You must carry out the year-end closing as background processing for performance reasons. you can no longer post or change values within Asset Accounting (for example. Start the program.000 assets in the foreground. You cannot close the current fiscal year. therefore. Once the fiscal year is closed. by recalculating depreciation). Balances from depreciation areas that are posted periodically have been completely posted to the general ledger. The fiscal year that is closed is always the year following the last closed fiscal year. • The system lists any assets that do not meet the above requirements in the year-end closing log. The year-end closing in Asset Accounting must be performed before the year-end closing in General Ledger Accounting. You can carry out test runs with fewer than 1. The log also shows the reason for the errors. All assets acquired in the fiscal year have already been capitalized. • • • Planned depreciation from the depreciation areas to be posted has been completely posted to the general ledger. you can prevent it from being performed for these assets via the asset class. The fiscal year change must be carried out in Asset Accounting before the year-end closing (SAP FI-AA).SAP Best Practices Asset Accounting (162): BPD Year-End Closing Use You can use the year-end closing program to close the fiscal year for one or more company codes from an accounting perspective. The system only closes a fiscal year in a company code if the system found no errors during the calculation of depreciation (such as incorrectly defined depreciation keys). as a background job (on the selection screen for the program: Program  Exec. in Background). Access the transaction choosing one of the following navigation options: Option 1: SAP Graphical User Interface (SAP GUI) SAP menu Transaction code Business role Business role menu © SAP AG Page 57 of 63 Accounting  Financial Accounting  Fixed Assets  Periodic Processing  Year-End Closing  Execute AJAB Option 2: SAP NetWeaver Business Client (SAP NWBC) via business role Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Period-End Closing Activities  Year-End Closing .

You can undo the year-end closing for the entire company code or for each depreciation area. <current fiscal Year> To perform a test. This might be necessary in case you have to additional corrections. start the program by choosing (NWBC: More … Program  Execute in Background. make the following entries: Field name Company Code Asset Classes Asset u. Fiscal Year to Be Closed Test Run 3. Const. © SAP AG Page 58 of 63 . Check the chapter Reversal of Process Steps for details Result If you have performed the year-end closing in update mode. you can no longer post to the closed fiscal year. If more than 1000 assets exist in the system. The section on depreciation posting runs contains information on monitoring the job and spool. On the Year-End closing Asset Accounting Screen.SAP Best Practices Asset Accounting (162): BPD 2. An update run has to be executed in background. Choose Execute. activate this flag Description User action and values #1000 Comment Perform the year-end closing as a test run. You can undo a year-end closing that has already been performed.

ABUMN. you will find the most common reversal steps that enable you to reverse some of the activities described in this document. Settlement of Assets under Construction Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment Postings in Asset Accounting Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment Depreciation and APC Values Postings Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu AFAB.SAP Best Practices Asset Accounting (162): BPD Appendix Reversal of Process Steps In this section. ABAA Reverse Document AB08 Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Reverse Line Items AIAB Reverse Document AIST Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Postings  Day-to-Day Activities  Reverse settlement of AuC © SAP AG Page 59 of 63 . ASKBN. ABZON. ABMR. ABAVN. ABNAN. ABZU. F-92. AFAR. S_ALR_87099918 Correction is done in the same transaction AFAB. ABAON. S_ALR_87099918 Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Period-End Closing Activities  Depreciation Run Asset Accounting  Period-End Closing Activities  Recalculate F-90. ASKBN. AFAR.

Year-end closing © SAP AG Page 60 of 63 . Down Payment Clearing Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment F-54 Reset Cleared Items FBRA Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Posting  Document Processing NWBC: Select the tab page All Vendor Line Items Cleared. F-48 Individual Reversal FB08 Accounts Payable Accountant (SAP_NBPR_AP_CLERK_S) Accounts Payable  Posting  Document Processing NWBC: Select the tab page All Vendor Line Items Open. Select your document and choose Reset Clearing. Select your document and choose Reverse Document.SAP Best Practices Depreciation Asset Accounting (162): BPD Asset Accounting  Period-End Closing Activities  Periodic Asset Postings Asset Accounting  Reporting  Depreciation  Primary Cost Planning Dep./Interest Comment Down Payment Postings in Accounts Payable Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu Comment F-47.

SAP Best Practices Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu AJAB Asset Accounting (162): BPD Undo year-end closing for entire company codes OAAQ Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Period-End Closing Activities  Cancel year-end closing for company code Year-end closing Transaction code ( SAP GUI) Reversal: Transaction code ( SAP GUI) Business role Business role menu AJAB Undo year-end closing by depreciation area OAAR Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Period-End Closing Activities  Cancel year-end closing by area SAP ERP Reports Use The table below lists the reports that you can use to obtain additional information on this business process. You can find detailed descriptions of the individual reports in the following BPD documents. may be located directly in the section where they belong. Reports Report title Trans-action code (SAP GUI) AR01 Business role (NWBC) Business role menu (NWBC) Asset Accounting  Reporting  Asset Comment Asset Balances Asset Accountant (SAP_NBPR_ASSET_S) The report Asset Balances is available by Asset Class and by Reason © SAP AG Page 61 of 63 . which provide a comprehensive compilation of all important reports: • • Financial Accounting: SAP ERP Reports for Accounting (221) Logistics Processes: SAP ERP Reports for Logistics (222) Note that the descriptions of some reports. that are an indispensable part of the process flow.

Other sort criteria are available via the field Sort Variant other selection criteria could be selected after choosing the All Selections (Shift+F7).SAP Best Practices Report title Trans-action code (SAP GUI) Asset Accounting (162): BPD Business role (NWBC) Business role menu (NWBC) Balances  Asset Balances Comment for Investment. The following two reports are available: Inventory List by Asset Class and Inventory List by Cost Center Inventory List S_ALR_87011981 and S_ALR_87011979 Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Reporting  Asset Balances  Inventory List by… Asset Accounting  Reporting  Asset Balances  Asset History Sheet Asset Accounting  Reporting  Depreciation  Total Depreciation Asset Accounting  Reporting  Depreciation  Depreciation Simulation Asset Accounting  Master Asset History Sheet S_ALR_87011990 Asset Accountant (SAP_NBPR_ASSET_S) Total Depreciation S_ALR_87012004 Asset Accountant (SAP_NBPR_ASSET_S) Depreciation on Capitalized Assets (Depreciation Simulation) S_ALR_87012936 Asset Accountant (SAP_NBPR_ASSET_S) Changes to Asset Master Records © SAP AG S_ALR_87012037 Asset Accountant (SAP_NBPR_ASSET_S) Page 62 of 63 .

Asset History (asset chart) S_ALR_87012075 Asset Accountant (SAP_NBPR_ASSET_S) Used Forms Common form name Asset History Sheet Form type SAPscript Used in process step SAP ERP Reports Output Type Technical name YBUS_FIAA_F001 © SAP AG Page 63 of 63 . S_ALR_87012050 and S_ALR_87012052 Asset Accountant (SAP_NBPR_ASSET_S) Asset Accounting  Reporting  Day-toDay activities  Asset … Asset Accounting  Reporting  Asset Balances  Asset History (asset chart) This section includes these three reports: Asset Transactions Asset Acquisitions Asset Retirements The SAPscript form YB_FIAA_F001 is being used.SAP Best Practices Report title Trans-action code (SAP GUI) Asset Accounting (162): BPD Business role (NWBC) Business role menu (NWBC) Data  Assets  Changes to Asset Master Records Comment Day-to-Day activities S_ALR_87012048.