Fiscal Year-End Reconciliation Worksheet

Offices involved in the process: Financial Aid Office, Business Office, Financial Aid Systems, and/or Direct Loan Systems. Financial Aid Office Columns: Calculate the totals for the amounts disbursed for each program (according to Financial Aid Office records. Business Office Columns: Determine the amounts disbursed from each program (according to Business Office records, ledger, bank statements, etc). Calculate the totals for each program. Identify if you maintain separate ledgers for each Title IV Account. GAPS: Record the amounts in each column as reported in GAPS. COD: Record the amounts for Federal Pell Grant and Direct Loans as reported in COD. The COD website provides a number of reconciliation tools, including several reports such as the Pell Electronic Statement of Account (ESOA) and Pell Year To- Date (YTD). For Direct Loan Schools, the School Account Statement (SAS) is also available. Use these reports and record the totals in the columns indicated. Please refer to the COD Website to request these reports (and a variety of other reports to assist with the reconciliation process). FISAP TOTALS COLUMN: For schools participating in the Campus-Based Programs, complete the FISAP Totals to ensure that the amounts reported on the FISAP for the applicable year match with the school’s reconciled fiscal records for each applicable program.

If any amounts do not match for any program, the school should take appropriate action to resolve the discrepancy to ensure all accounts are in balance and complete a Management Enhancement Worksheet if necessary.

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Fiscal Year-End Reconciliation Worksheet
Date Reconciliation Completed: ____________ Fiscal Year Reconciled: ________________ Financial Aid Office Records FSEOG FWS Federal Perkins $ $ $

TOTA L

Federal Pell Grant $

Direct Loan $

T OTA L

Federal Pell Grant $

Business Office Records/Bank Statements FSEOG FWS Federal Direct Perkins Loan $ $ $ $

*FFEL $

TOTA L

Federal Pell Grant $

FSEOG $

GAPS FWS Federal Perkins $ $

Direct Loan $

COD Pell Year-To-Date (YTD) or Electronic Statement of Account (ESOA) School Account Statement (SAS) Federal Pell Grant $ $ Direct Loan $ $

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Fiscal Year-End Reconciliation Worksheet
Other COD Report used $ $

FISAP Year Application Year ________ Reporting Year _________

FISAP TOTALS Federal Pell FSEOG FWS Grant $ $ $

Federal Perkins $

* For FFEL it is highly recommended that your school complete the monthly worksheets. There is no FFEL column for Financial Aid since the amount of FFEL funds awarded in Financial Aid will not match with funds disbursed in the Business Office (since fees vary by lender and are often not deducted from Financial Aid records).

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