Record Layouts

This section provides all the necessary record layouts needed for users to create their own software to participate in the EDE process.

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-1

Header Record Sent To/Received From The CPS
Field # Start End Length Changes 1 1 12 12 Field Name Header Record Identifier Valid Content CPS HEADER One blank position after CPS, and two blank positions after HEADER 4-digit numeric zero filled A = Initial Applications H = Corrections or Duplicate requests F = FDR Request S = Signature Corrections 7 = PIN Request -------------------------For ED Use Only ‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number For ED Use Only Format is CCYYMMDD where CC = 20 YY = Year 02, 03, or 04 MM = Month 01-12 DD = Day 01-31 Justify Left

2

13

16

4

Data Record Length Indicates length of the data records Sent To CPS: Type of Data Transmitted

Right

3

17

17

1

Left

4

18

24

7

------------------------Received From CPS: Filler Destination Number SAIG assigned when initial Enrollment form was processed. Filler

Left

5 6

25 27

26 34

2

Left Left

8 Modified Creation Date valid content Date that batch was for YY created.

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-2

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes 7 35 40 6 Field Name Creation Time Time that batch was created. 8 9 41 53 52 56 12 Filler 4 Modified Award Year valid content Current Academic Cycle Valid Content Format is HHMMSS where HH = Hour 00-23 MM = Minute 00-59 SS = Second 00-59 Blank ‘0304’ for 2003-2004 Justify Right

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-3

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes 10 57 79 Field Name Valid Content
IF SENT, Batch Type: #A = Export Applications-Initial #C = Export Corrections/ Duplicates #F = Export FDR #S = Signature Corrections --------------------------IF RECEIVED, ISIR Batch Type: #A = Electronic App #C = Correction/ Duplicate #E = Automatic ISIRs #F = Federal Data Requests #G = CPS System Generated #I = Year To Date (YTD) #K = State Agency NonResident #L = State Agency Resident --------------------------Cycle Year: 4 = 2003-2004 -------------------------Federal School Code: X00000 to X99999 Valid characters for first position X are 0 (zero), B, E, or G, or State Agency: 3-byte code, YY# followed by 3 spaces. Valid characters for Y are alpha and # numeric -------------------------Date: Current date using the format CCYYMMDD -------------------------Time: Current time using the format HHMMSS

Justify Left

23 Modified Sent To CPS: valid Batch Number content for cycle year Removed #S from If -----------------------Received Received From CPS: Batch Number ISIR Batch Type

------------------------Both Sent To and Received From CPS for: Cycle Year Federal School Code Date Time

11

80

82

3

Filler

Blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-4

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes 12 83 84 Field Name Valid Content
Blank -------------------------11 = Electronic App 31 = Electronic Full SAR Correction 32 = Electronic Signature 33 = Quick Correction 34 = Electronic Verification Worksheet Correction 51 = Paper Application 52 = Paper Renewal Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page 61 = FAFSA on the Web 62 = Renewal on the Web 63 = Corrections on the Web 64 = FAA Corrections on the Web 72 = CPS System Generated 73 = CPS NSLDS PostScreening 74 = CPS FDR and YTD 75 = CPS Signature Correction 76 = CPS INS Secondary Confirmation 81 = PIC

Justify Right

2 Renamed Sent To CPS: field ------------------------Received From CPS: Deleted Transaction Data 41, 54, Source/Type Code and 77 Indicates the origin of Added 32, the transaction. 33, and 34 Modified 31, 51, 52, 53, 55, 56, and 63

13 14

85 86

85 1 N N minus 85

Filler Filler This filler space is appended to make the Header the same length as the longest record in the file.

Blank Blank N = The length of the record found in the Data Record length field. (Field #2)

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-5

Trailer Record Sent To/Received From The CPS
Field # Start End Length Changes Field Name Valid Content Justify 1 1 12 12 Trailer Record Identifier CPS TRAILER Left One blank position after CPS and one blank position after TRAILER 2 13 16 4 Data Record Length 4-digit numeric Right Indicates length of the data records Sent To CPS: Type of Data Transmitted

3

17

17

1

4

18

24

7

5

25

32

6

33

38

‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your initial Enrollment Form destination number was processed 8 Modified Creation Date Format is valid CCYYMMDD where content Date that batch was CC = 20 YY created by CPS YY = Year 02, 03, or 04 MM = Month 01-12 DD = Day 01-31 6 Creation Time Format is HHMMSS where Time that batch was HH = Hour 00-23 created by CPS MM = Minute 00-59 SS = Second 00-59

--------------------Received From CPS: Filler Destination Number

A = Initial Applications H = Corrections or Duplicates S = Signature Corrections F = FDR Request 7 = PIN Request --------------------------Blank

Left

Left

Left

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-6

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes 7 39 45 7 Modified length of filler from 14 bytes 8 46 49 4 Modified valid content 9 50 54 5 Field Name Filler Valid Content Blank Justify Left

Award Year

‘0304’ for 2003-2004

Right Right

10 11 12

55 78 79

77 78 80

Current Academic Cycle Total Number of 00000 to 99999 Student Records in this batch This count includes all records originally Number of Students for included in this batch, which you will receive including those an ISIR or a reject. imported as error files. 23 Batch Number Same as in the Header Record 1 Filler Blank 2 Same as Sent To CPS: Blank field 12 in ----------------------------------------------the Received From CPS: Same as field 12 in the Header Transaction Data Header Record Record Source/Type Code Indicates the origin of the transaction. Sent To CPS: Filler Blank ----------------------------------------------Received From CPS: 0000001 to 9999999 Accepted Student Record Count (Count of student records within this batch being added to the database)

Right Left Right

13

81

87

7

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-7

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name 14 88 94 7 Sent To CPS: Filler ---------------------Received From CPS: Error Record Count (Count of student records within this batch which are in error and will be imported as error files) 15 95 101 7 Added Sent To CPS: Filler ---------------------Received From CPS: INS Secondary Hold Count (Count of student records within this batch which are being held for INS Secondary Hold.) 16 102 108 7 Sent To CPS: Filler --------------------Received From CPS: Not On Database Count (Count of student records not on the CPS database). These records are also included in the count for error records. 17 109 109 1 Sent To CPS: Filler ---------------------Received From CPS: Batch Indicator Valid Content Blank --------------------------0000001 to 9999999 Justify Right

Blank --------------------------0000001 to 9999999

Right

Blank --------------------------0000001 to 9999999

Right

Blank --------------------------Y = Accepted N = Rejected Must be non-blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-8

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name 18 110 N N minus Filler 109 This filler space is appended to make the Trailer the same length as the longest record in the file. Valid Content Blank N = The length of the record found in the Data Record Length field. (Field #2) Justify Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-9

EDE Batch Level Error Report Import Record Layout (CORE04OP/EAPR04OP/FDRE04OP/FDRU04OP/SIGA04OP)
Field # Start End Length Changes Field Name 1 1 1 1 Reject Type 2 2 24 23 Modified Batch Number valid content for cycle year Valid Content Always 'B'
Batch Type: #A = Electronic App ISIRs #C = Correction/ Duplicate ISIRs #E = Automatic ISIRs #F = Federal Data Requests #K = State Agency NonResident ISIRs #L = State Agency Resident ISIRs #S = Signature Corrections -------------------------Cycle Year: 4 = 2003-2004 -------------------------Federal School Code: X00000 to X99999 Valid characters for first position X are 0 (zero), B, E, or G. or State Agency: 3-byte code, YY# followed by 3 spaces Valid characters for Y are alpha and # numeric -------------------------Date: Current date using the format CCYYMMDD -------------------------Time: Current time using the format HHMMSS

Justify Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-10

EDE Batch Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content 3 25 33 9 Original Social Security 001010001 to Number 999999999 The student's original SSN as processed initially by the CPS. Name ID First two characters of last name. Will be constant throughout the cycle, regardless of corrections to last name. 5 36 37 2 Transaction Number Justify Right

4

34

35

2

Uppercase A to Z Blank If non-blank, first character must contain a letter and second character must be nonnumeric. 01 to 99

Left

Left

6

38

44

7

7

45

45

1

8 9

46 54

53 57

8 4

The transaction number indicating the ISIR transaction to be corrected. Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your initial Enrollment form destination number was processed. Transaction Type E = Electronic Correction /Duplicates Type of transactions S = Signature Record being rejected Z = Electronic Applications F = FDR Creation Date Format is CCYYMMDD Date created Modified Award Year Always ‘0304’ for valid 2003-2004 content Current Academic Cycle

Left

Left

Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-11

EDE Batch Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes Field Name 10 58 102 45 Error Message Text Valid Content Justify See ‘Batch Level Error Left Messages' table in the Processing Codes section. Edit Code – For ED Use 0001 to 9999 Left Only Error Message Code See ‘Batch Level Error Left Messages’ table in the Processing Codes section. Filler For ED Use Only Left

11 12

103 107

106 108

4 2

13

109 Total Bytes

109 109

1

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-12

EDE Record Level Error Report Import Record Layout
(CORE04OP/FDRE04OP/FDRU04OP/SIGA04OP)
Field # Start End Length Changes Field Name 1 1 5 5 Serial Number Valid Content 00001 to 99999 Justify Right

2

6

14

9

Must be non-blank. Must be in ascending sequential order. Original Social Security 001010001 to Number 999999999 The student's original SSN as processed initially by the CPS. Name ID First two characters of last name. Will be constant throughout the cycle, regardless of corrections to last name.

Right

3

15

16

2

Uppercase A to Z Blank If non-blank, first character must contain a letter and second character must be nonnumeric. 01 to 99

Left

4

17

18

2

Transaction Number The transaction number indicating the ISIR transaction to be corrected.

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-13

EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes Field Name 5 19 34 16 Student's Last Name Valid Content 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Second character nonnumeric Student's First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank SAR Item Number 000 to 999 Error Message Text See ‘Record Level Error Messages’ table in the Processing Codes section. Invalid content sent 0 to 9 from the destination Uppercase A to Z . (Period) Actual data submitted ' (Apostrophe) by the destination. - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) * (asterisk) = Corrected to Blank Edit Code – For ED Use 0000 to 9999 Only Justify Left

6

35

46

12

Left

7 8

47 50

49 65

3 16

Right Left

9

66

102

37

Right

10

103

106

4

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-14

EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes Field Name 11 107 108 2 Error Code Valid Content See ‘Record Level Error Messages’ table in the Processing Codes section. For ED Use Only Justify Left

12

109 Total Bytes

109 109

1

Filler

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-15

ISIR Record Description/Data Dictionary
(SARA04OP, EAPS04OP, CORR04OP, ESFN04OP, ESFR04OP, FDRF04OP, SYSG04OP, YTDO04OP, YTDR04OP, YTDN04OP)
Field SAR # Field Start End Length Changes Field Name 1 1 1 1 Modified Batch Year valid content 2 112 2 2 1 Student Last Name/ SSN Change Flag Valid Content 4, Will always be ‘4’ (for 2003-2004) Justify Signed Left Left

3

3

11

9

N = Last Name change S = Social Security Number change Indicates whether the B = Social Security student’s last name Number and last name and/or Social Security change Number (SSN) have Blank = No change been changed. Original Social 001010001 to Security Number 999999999 The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of the . (period) last name as they were ' (apostrophe) on the initial - (dash) application, regardless Blank of any corrections to the last name. Transaction Number 01 to 99 The CPS transaction number of this ISIR.

Right

4

12

13

2

Left

5

14

15

2

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-16

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 6 008 16 24 9 Student’s Current Social Security Number Valid Content 001010001 to 999999999 Justify Signed Right

7

001

25

40

16

8

002

41

52

12

9

003

53

53

1

Student's SSN on this transaction. It will be different from the student’s original SSN only if it has been corrected or changed. Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-17

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 10 004 54 88 35 Permanent Mailing Address Justify Valid Content Signed 0 to 9 Left Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank 0 to 9 Left Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z Left Valid postal code See State/Country/ Jurisdiction Codes Blank 00000 to 99999 Right Blank Format is Left CCYYMMDD 19000101 to 19991231 Blank

11

005

89

104

16

Student’s Permanent City

12

006

105

106

2

Student’s Permanent State

13 14

007 009

107 112

111 119

5 8

Student’s Permanent Zip Code Student’s Date of Birth

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-18

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 15 010 120 129 10 Student’s Permanent Phone Number 16 011 130 149 20 Justify Valid Content Signed 0000000000 to Right 9999999999 Blank Student’s Driver’s 0 to 9 Left License Number Uppercase A to Z Space(s) - (dash) * (asterisk) Blank Student’s Driver’s Valid two letter postal Left License State Code code See State/Country/ Jurisdiction Codes Blank Student’s Citizenship 1 = U.S. citizen (or Left Status U.S. national) 2 = Eligible non-citizen The value the student 3 = Neither 1 or 2, Not reported for eligible citizenship. Blank Student’s Alien 000000001 to Left Registration Number 999999999 Blank Student’s Marital 1 = Unmarried (single, Left Status divorced, or widowed) 2 = Married/Remarried 3 = Separated Blank Modified Student’s Marital Format is CCYYMM Left valid Status Date 190001 to 200412 content Blank Modified Summer 2003? 1 = Full time/Not Sure Left field name 2 = ¾ time year 3 = ½ time reference 4 = Less than ½ time 5 = Not attending Blank

17

012

150

151

2

18

013

152

152

1

19 20

014 015

153 162

161 162

9 1

21 22

016 017

163 169

168 169

6 1

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-19

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 23 018 170 170 1 Modified Fall 2003? field name year reference 24 019 171 171 1 Modified Winter 2003-2004? field name year reference 1 Modified Spring 2004? field name year reference 1 Modified Summer 2004? field name year reference 1 Father’s Highest Grade Level Completed Justify Valid Content Signed 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Middle School/Jr. Left High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank 1 = Middle School/Jr. Left High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank

25

020

172

172

26

021

173

173

27

022

174

174

28

023

175

175

1

Mother’s Highest Grade Level Completed

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-20

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 29 024 176 177 2 Student’s State of Legal Residence Valid Content Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes Blank 1 = Yes 2 = No Blank Justify Signed Left

30

025

178

178

31

026

179

184

1 Modified field name year reference 6 Modified valid content

Student Legal Resident Before 0101-1998? Student’s Legal Residence Date

Left

32 33

027 028

185 186

185 186

1 1

Format is CCYYMM 190001 to 200412 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Are You Male? 1 = Yes 2 = No Blank Do you want Selective 1 = Yes Service to register 2 = No you? Blank

Left

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-21

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 34 029 187 187 1 Degree/Certificate Valid Content
1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank

Justify Signed Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-22

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 35 030 188 188 1 Modified Grade Level in field name College in 2003-2004 year reference Valid Content 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank Justify Signed Left

36 37

031 032

189 190

189 190

1 1 Modified field name year reference 1 1 1

HS Diploma or GED Received? First Bachelor’s Degree By 07-012003? Interested in Student Loans?

Left Left

38 39 40

033 034 035

191 192 193

191 192 193

41

036

194

194

1

1 = Yes 2 = No Blank Interested in Work1 = Yes Study? 2 = No Blank Drug Conviction 1 = No Affecting Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank Student’s Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank

Left Left Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-23

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 42 037 195 195 1 Modified Student’s Type of field name 2002 Tax Form Used? year reference Justify Valid Content Signed 1 = IRS 1040 Left 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1 = Yes Left 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Student’s Adjusted -999999 to 999999 Right Gross Income from Blank Signed IRS form Student’s U.S. Income 00000 to 99999 Right Tax Paid Blank Student’s Exemptions 00 to 99 Right Claimed Blank Student’s Income -999999 to 999999 Right Earned from Work Blank Signed Spouse’s Income -999999 to 999999 Right Earned from Work Blank Signed Student’s Total 00000 to 99999 Right Amount from Blank Worksheet A Student’s Total 00000 to 99999 Right Amount from Blank Worksheet B Student’s Total 00000 to 99999 Right Amount from Blank Worksheet C Student’s Investment 000000 to 999999 Right Net Worth Blank

43

038

196

196

1

44 45 46 47 48 49 50 51 52

039 040 041 042 043 044 045 046 047

197 203 208 210 216 222 227 232 237

202 207 209 215 221 226 231 236 242

6 5 2 6 6 5 5 5 6

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-24

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 53 048 243 248 6 Student’s Business and/or Investment Farm Net Worth 54 049 249 254 6 Student’s Cash, Savings, and Checking 55 050 255 256 2 No. of Months Veterans Education Benefits Received 56 051 257 260 4 Increased Monthly Veterans field length Education Benefits from 3 bytes 57 052 261 261 1 Modified Born Before 01-01field name 1980? year reference 58 053 262 262 1 Modified Working on a field name Master’s or Doctorate year Program in 2003reference 2004? 59 054 263 263 1 Is Student Married? 60 61 055 056 264 265 264 265 1 1 Have Children you support? Have Legal Dependents Other than Children or Spouse? Orphan or Ward of Court? Veteran of U.S. Armed Forces? Valid Content 000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank 0000 to 9999 Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank Justify Signed Right Right Right Right

Left

Left

Left Left Left

62 63

057 058

266 267

266 267

1 1

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-25

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 64 059 268 268 1 Parent’s Marital Status Justify Valid Content Signed 1 = Married/Remarried Right 2 = Single 3 = Divorced/ Separated 4 = Widowed Blank 000000000 to Right 999999999 Blank 0 to 9 Left Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 000000000 to Right 999999999 Blank 0 to 9 Left Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank

65 66

061 062

269 278

277 293

9 Modified Father’s/Stepfather’s field name Social Security Number 16 Modified Father’s/Stepfather’s field name Last Name

67 68

063 064

294 303

302 318

9 Modified Mother’s/ field name Stepmother’s Social Security Number 16 Modified Mother’s/ field name Stepmother’s Last Name

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-26

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 69 065 319 320 2 Parents’ Number of Family Members 70 066 321 321 1 Modified Parents’ Number in field name College 2003-2004 year (Parents’ excluded) reference 71 067 322 323 2 Parents’ State of Legal Residence Valid Content 01 to 99 Blank 1 to 9 Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200412 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 00 to 99 Blank 1 = Already Completed 2 = Will File 3 = Will Not File Blank Justify Signed Right Right

Left

72

068

324

324

73

069

325

330

1 Modified field name year reference 6 Modified valid content

Parents Legal Residents before 0101-1998? Parents’ Legal Residence Date

Left

Left

74 75

070 071

331 333

332 333

2 1

Age of Older Parent Parents’ Tax Return Completed?

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-27

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 76 072 334 334 1 Modified Parents’ Type of 2002 field name Tax Form Used? year reference Justify Valid Content Signed 1 = IRS 1040 Left 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Parents’ Eligible to file 1 = Yes Left 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Parents’ Adjusted -999999 to 999999 Right Gross Income from Blank Signed IRS form Parents’ U.S. Income 000000 to 999999 Right Tax Paid Blank Parents’ Exemptions 00 to 99 Right Claimed Blank Father’s/Stepfather’s -999999 to 999999 Right Income Earned from Blank Signed Work Mother’s/ -999999 to 999999 Right Stepmother’s Income Blank Signed Earned from Work Parents’ Total Amount 00000 to 99999 Right from Worksheet A Blank Parents’ Total Amount 00000 to 99999 Right from Worksheet B Blank Parents’ Total Amount 00000 to 99999 Right from Worksheet C Blank Parents’ Investment 000000 to 999999 Right Net Worth Blank

77

073

335

335

1

78 79 80 81 82 83 84 85 86

074 075 076 077 078 079 080 081 082

336 342 348 350 356 362 367 372 377

341 347 349 355 361 366 371 376 382

6 6 2 6 6 5 5 5 6

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-28

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 87 083 383 388 6 Parents’ Business and/or Investment Farm Net Worth 88 084 389 394 6 Parents’ Cash, Savings, and Checking 89 085 395 396 2 Student’s Number of Family Members 90 086 397 397 1 Modified Student’s Number in field name College 2003-2004 year reference 91 087 398 403 6 Federal School Code #1 Valid Content 000000 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 0 to 9 Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank Justify Signed Right Right Right Right

Left

92

088

404

404

1

Federal School Code #1 Housing Plans Federal School Code #2

Left

93

089

405

410

6

Left

94

090

411

411

1

Federal School Code #2 Housing Plans Federal School Code #3

Left

95

091

412

417

6

Left

96

092

418

418

1

Federal School Code #3 Housing Plans

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-29

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 97 093 419 424 6 Federal School Code #4 Justify Valid Content Signed X00000 to X99999 Left Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus Left 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Left Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus Left 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Left Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus Left 2 = Off Campus 3 = With Parent Blank

98

094

425

425

1

Federal School Code #4 Housing Plans Federal School Code #5

99

095

426

431

6

100

096

432

432

1

Federal School Code #5 Housing Plans Federal School Code #6

101

097

433

438

6

102

098

439

439

1

Federal School Code #6 Housing Plans

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-30

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 103 099 440 489 50 Added the Student’s E-mail pipe Address symbol as an invalid character before the @. Justify Valid Content Signed One and only one '@' Left at-sign allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 13 characters < > ( ) []\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 09, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Format is Left CCYYMMDD 20030101 to 20041231 Blank

104

100

490

497

8 Modified valid content

Date Application Completed

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-31

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 105 101 498 498 1 Signed By Justify Valid Content Signed A = Applicant Only Left B = Applicant and Indicates if only the Parent applicant, or only the P = Parent only parent, or both Blank = No signatures applicant and parent signed the transaction. Preparer’s Social 000000000 to Right Security Number 999999999 Blank Preparer’s SSN provided on the transaction. Preparer’s Employer 000000000 to Right Identification Number 999999999 (EIN) Blank Preparer’s Signature 1 = Yes Left Blank Indicates that a preparer signed the transaction. Transaction Receipt Format is Left Date CCYYMMDD 20030101 to 20041231 Date the transaction was received by the MDE or School for data entry or the date the student entered record on the Web. Dependency Override 1 = Dependent to Left Indicator Independent 2 = Dependent to Indicates that a Independent Override Dependency Override Canceled was requested on this 3 = Dependency transaction. Override request failed Blank = Dependency override not requested

106

102

499

507

9

107 108

103 104

508 517

516 517

9 1

109

105

518

525

8 Modified valid content

110

106

526

526

1

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-32

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 111 108 527 532 6 FAA Federal School Code Indicates the Federal School Code that requested a dependency override or Adjusted Calculation request. Filler FAA Adjustment Valid Content X00000 to X99999 Valid characters for first position are 0 (zero), B, E, or G Blank = No Dependency Override or FAA EFC Adjustment done Justify Signed Left

112 113

107

533 534

533 534

1 1

114

535

535

115

536

540

For ED Use Only 1 = EFC Adjustment processed Indicates whether a 2 = EFC Adjustment FAA requested an request failed EFC adjustment and if Blank = no EFC it was processed. Adjustment requested 1 Added Q Input Record Type C = Correction and V Application Modified S D = Duplicate Request H = Correction Q= EDE Quick Correction R = Renewal FAFSA on the Web or Paper Renewal FAFSA S = Web Signatures V = EDE Verification Corrections Blank = Initial Application 5 Serial Number 00001 to 99999 Sequential position of the ISIR in the batch, except in SARA files.

Left Left

Left

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-33

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes 116 541 563 23 Change to the MDE Batch Number format Deleted #S Sample MDE batch numberPI4ppppppppppppbbb bbbbb Field Name Batch Number Sample EDE batch number#X4000000CCYYM MDDhhmmss Valid Content
EDE batch numbers consist of the following: 2 characters for ISIR Batch Type: #A = Electronic App #C = Correction/ Duplicate #F = FDR #G = CPS System Generated #I =YTD #K = State Agency NonResident #L = Full State Agency Resident #Y = Reprocessed Records #Z = CPS System Generated 1 digit Cycle Year = 4 6 characters for Federal School Code or State Agency Code 8 digits for current date in CCYYMMDD format 6 digits for current time in HHMMSS format MDE batch numbers consist of the following: PI - stands for Packet ID 1 digit Cycle Year = 4 12-digit Packet ID from IDC 8 blank spaces

Justify Signed
Left

117

113

564

564

1

Early Analysis Flag Used to indicate a student who is requesting Early Admission to your school.

1 = Early Analysis Applicant Blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-34

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 118 565 565 1 Added 3 Electronic Application Entry Source Code Deleted 5 Indicates the origin of the electronic application Justify Valid Content Signed 2 = FAA Entry Right 3 = Easy FAFSA 6 = Spanish FAFSA on the Web 7 = Renewal FAFSA on the Web 8 = English FAFSA on the Web 9 = FAA Access For ED Use Only Left ‘TGXXXXX’ where Left XXXXX is the 5-digit numeric code assigned by SAIG Blank 1 = Yes Blank 1 = Yes Blank 1 = Yes Blank Left

119 120

566 572

571 578

6 7 Modified name from Code to Number 1 1

Filler ETI Destination Number

121 122

579 580

579 580

123

581

581

1

124 125

582 583

582 583

1 1

TG number assigned by SAIG. Added Reject Override ADate of Birth year is 1900 to 1928. Modified Reject Override Bfield name Date of Birth since year September 1, 1987 reference Added Reject Override CTaxes paid is greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. Reject Override NMissing first or last name Reject Override WQuestionable number of family members.

1 = Yes Blank 1 = Yes Blank

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-35

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 126 584 584 1 Assumption Override 1Parents’ Number in College assumed to be 1 when the number in college is greater than 6. 127 585 585 1 Assumption Override 2Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered. 128 586 586 1 Assumption Override 3Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. 129 587 587 1 Assumption Override 4Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Valid Content 1 = Yes Blank Justify Signed Left

1 = Yes Blank

Left

1 = Yes Blank

Left

1 = Yes Blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-36

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 130 588 588 1 Assumption Override 5Parents’ Total from Worksheet C assumed to be zero. Allow parents’ income from Worksheet C to be greater than zero and greater than a fixed percentage of the parents' total income. 131 589 589 1 Assumption Override 6Student’s Total from Worksheet C assumed to be zero. Allow student’s income from Worksheet C to be greater than zero, and equal or greater than student's total income. 132 590 590 1 Dependency Status Valid Content 1 = Yes Blank Justify Signed Left

1 = Yes Blank

Left

D = Dependent, calculated EFC Determined by CPS provided based on Dependency I = Independent, Status data provided. calculated EFC provided X = Dependent rejected, no EFC calculated Y = Independent rejected, no EFC calculated

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-37

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 133 591 598 8 Modified Application Receipt valid Date content Date the application was received by the MDE or School for data entry or the date the student entered record on the Web. 134 599 599 1 Processed Record Type Justify Valid Content Signed Format is Left CCYYMMDD 20030101 to 20041231

135

600

601

2

Correction Applied against Transaction Number

136

602

602

1 Deleted P System Generated Indicator Transaction initiated by the CPS with no input from the applicant.

C = Correction Application H = Correction/ Duplicate Blank = Initial Application 01 to 99 Blank = Transaction not a result of a correction A = Applicant released from Drug Enforcement hold D = Duplicate request I = INS Secondary confirmation L = Duplicate request and NSLDS match data has changed N = NSLDS postscreening transaction Z = Reprocessed transaction Blank = Not a system generated transaction

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-38

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 137 603 603 1 Duplicate Request Indicator Valid Content D = Duplicate request Blank Justify Signed Left

138

604

604

139

605

605

140

606

606

141

607

607

142

608

608

Indicates this transaction is a result of a duplicate request. 1 Source of Correction A = Applicant D = CPS S = School Blank 1 Modified Parents’ Calculated 1, 2, or 3 = Tax Filer field name 2002 Tax Status 4 or 5 = Non-Tax Filer year Blank reference CPS determination of tax filing status. 1 Modified Student’s Calculated 1, 2, or 3 = Tax Filer field name 2002 Tax Status 4 or 5 = Non-Tax Filer year Blank reference CPS determination of tax filing status. 1 Graduate Flag Y = Yes response to BA question and/or Graduate status question Blank = Graduate Flag not set 1 Automatic Zero EFC Y = EFC set to zero based on income Zero EFC is criteria automatically set if Blank = Flag not set simplified needs test met and taxable income is $13,000 or less.

Left

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-39

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 143 609 609 1 EFC Change Flag Valid Content 1 = EFC increase 2 = EFC decrease Blank = No change Justify Signed Left

144

610

610

1

145

611

611

1

146

612

625

14

Indicates if the EFC has gone up or down from the transaction being applied against. SAR C Flag Y = C flag set, resolution required on one or more match results Blank = No flag set Simplified Needs Test Y = SNT met (SNT) N = SNT not met or insufficient information Applicant meets to determine SNT certain criteria for tax eligibility filing status and Blank income level and is not required to provide asset information. Reject Reason Codes A to Z 01 to 99 Alpha/numeric Blank = Applicant not character indicating rejected why an application or correction has been Up to seven 2rejected. character codes See Processing Codes section for specific code tables and details.

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-40

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 147 626 626 1 Selective Service Match Flag Justify Valid Content Signed Y = Registration status Left confirmed N = Registration status Results from SS not confirmed Match for applicants T = Temporarily who met criteria to be Exempt sent to match. Blank = Record not sent to Selective Service Selective Service Y = Registration Left Registration Flag completed N = Registration not Results from student’s completed request to be T = Temporarily registered with Exempt Selective Service. Blank = Record not sent to Selective Service. INS Match Flag Y = Citizenship Left confirmed Results from INS N = Citizenship not match for applicants confirmed who met criteria to be Blank = Record not sent to match. sent to INS INS Verification 000000000000000 to Left Number 999999999999999 Blank Identification # provided by the Immigration and Naturalization Service indicating that primary verification was performed.

148

627

627

1

149

628

628

1

150

629

643

15

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-41

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 151 644 644 1 Secondary INS Match C = INS has not yet Left Flag confirmed eligible noncitizen status Results from INS N = INS did not Confirmation for confirm eligible nonapplicants who failed citizen status Primary Confirmation. P = Pending Results of Secondary Confirmation X = INS did not have enough information to confirm eligible noncitizen status Y = Citizenship status confirmed by INS Blank = N/A 152 645 659 15 Filler For ED Use Only Left 153 660 660 1 SSN Match Flag 1 = No match on SSN Left 2 = SSN and name Results from SSN match, no match on Match with Social DOB Security 3 = SSN match, no Administration. match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-42

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 154 661 661 1 SSA Citizenship Flag A = U.S. citizen Left B = Legal alien, Results from eligible to work Citizenship Match C = Legal alien, not with Social Security eligible to work Administration. D = Other E = Alien, student restricted, work authorized F = Conditionally legalized alien N = Unable to verify citizenship due to no match on SSN, name or date of birth * = Foreign Blank = Domestic born (U.S. Citizen) 155 662 669 8 Modified SSN Date of Death CCYYMMDD Left valid 19000101 to 20041231 content Date of Death Blank provided for this SSN from the Social Security Administration. 156 670 670 1 NSLDS Match Flag 1 = Eligible for Title IV Right Aid Results of the NSLDS 2 = Default Match. 3 = Overpayment 4 = Default and Overpayment 7 = Match but no data provided 8 = Record not sent to NSLDS

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-43

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 157 671 676 6 Modified NSLDS Postfrom a 2- Screening Reason byte field Code Valid Content
01 = Default added 02 = Overpayment added 03 = Default resolved 04 = Overpayment resolved Modified The student’s 05 = Master Promissory Blank eligibility has changed Note status change since the previous 06 = Loan went into Added 11, prescreening. Discharged status 12, and 13 07 = Loan out of This field can contain Discharged status This field up to 3 reason codes 08 = Closed school 09 = Exceeded can at 2-bytes each. Subsidized loan limit contain up 10 Exceeded Combined to 3 reason loan limit codes at 211 = No longer exceeding bytes each. subsidized loan status 12 = No longer exceeding combined loan limit 13 = Change in type of discharged loan 99 = Other Blank = Not an NSLDS postscreening transaction

Justify Signed Left

158

677

677

1

VA Match Flag Results of the Veterans Affairs Match.

159

678

678

1

Filler

1 = Veteran status confirmed 2 = Record found on VA database but not a qualifying Veteran 3 = Record not found on VA database 4 = Record found on VA database but applicant on active duty 8 = Record not sent to VA Blank For ED Use Only

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-44

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 160 679 680 2 Removed Verification Tracking alpha Flag values. Values will be numeric but are not defined at this point 161 681 681 1 Student is selected for Verification Valid Content Numeric value = Selected Blank = Not selected Justify Signed Left

162

682

682

163

683

684

Y = Selected N = Not Selected * = A subsequent transaction was selected for verification 1 Subsequent Y = Subsequent Application Flag application from student Indicates that an initial Blank = Not a application with the subsequent application same SSN and name ID as a transaction already on the CPS database was submitted. 2 Renamed Application Data 11 = Electronic App field Source/Type Code 51 = Paper Application 52 = Paper Renewal Deleted Indicates the origin of Application 41, 53, 56 the initial application. 55 = Paper Spanish Application Added 51 61 = FAFSA on the Web Modified 62 = Renewal FAFSA 52, 55 on the Web

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-45

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 164 685 686 2 Renamed Transaction Data field Source/Type Code Deleted 41, 54, and 77 Added 32, 33, and 34 Modified 31, 51, 52, 53, 55, 56 and 63 Valid Content
11 = Electronic App 31 = Electronic Full SAR Correction Indicates the origin of 32 = Electronic Signature 33 = Quick Correction the transaction. 34 = Electronic Verification Worksheet Correction 51 = Paper Application 52 = Paper Renewal Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page 61 = FAFSA on the Web 62 = Renewal FAFSA on the Web 63 = Corrections on the Web 64 = FAA Corrections on the Web 72 = CPS System Generated 73 = CPS NSLDS PostScreening 74 = CPS FDR and YTD 75 = CPS Signature Correction 76 = CPS INS Secondary Confirmation 81 = PIC

Justify Signed Left

165

687

690

4

Data Release Number 0000 to 9999 (DRN) Blank = Transaction not in response to Will only be included electronic application when the transaction was initiated as an Electronic Application at the destination number.

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-46

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 166 691 698 8 Modified Transaction Processed valid Date content Date that CPS computed this transaction. 167 699 701 3 Compute Batch Number 168 702 821 120 Added FAFSA Data Verify Flags See the Field Name and Position CrossReference Table in section 4 Justify Valid Content Signed Format is Left CCYYMMDD 20030101 to 20041231

000 to 999 0 = Not corrected to the same value 1 = Corrected to the same value 2 = Asked to be verified

Left Right

169

822

941

120

Each FAFSA Data Verify flag byte corresponds to a specific SAR field and indicates fields corrected to the same value on the transaction being corrected. Correction Flags 0 = No Correction Made See the Field Name 1= Field Corrected on and Position Crossthis transaction Reference Table in 2 = Field Corrected on section 4 previous transaction Each correction flag byte corresponds to a specific SAR field and indicates fields that have been corrected.

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-47

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 170 942 1061 120 Highlight Flags See the Field Name and Position CrossReference Table in section 4. Justify Valid Content Signed 0 = No Highlight Made Right 1 = Field Highlighted Each highlight flag byte corresponds to a specific SAR field

171

1062 1066

5

172

1067 1071

5

173

1072 1076

5

174

1077 1077

1

Each highlight flag byte corresponds to a specific SAR field and indicates fields highlighted in boldface on the SAR. Paid EFC 00000 to 99999 Blank = None Primary or Secondary Calculated EFC, whichever is lower. Primary EFC 00000 to 99999 Blank = None The primary 9 month Calculated EFC calculated. FNT, unless SNT met. Secondary EFC 00000 to 99999 Blank = None The secondary 9 Calculated month EFC calculated. FNT provided only if SNT is met and asset information is provided. Federal Pell Grant P = Primary EFC Paid EFC Type S = Secondary EFC Blank = None Identifies which EFC Calculated was placed in Paid EFC.

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-48

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 175 1078 1078 1 Primary EFC Type Identifies formula type used to calculate the primary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT) Justify Valid Content Signed 1 = FNT: Dependent Left 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 1 = FNT: Dependent Left 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated

176

1079 1079

1

Secondary EFC Type Identifies formula type used to calculate secondary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-49

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 177 1080 1084 5 Primary Alternate Month 1 Valid Content 00000 to 99999 Blank = None Calculated Justify Signed Left

178 179 180 181 182 183 184 185 186

1085 1089 1090 1094 1095 1099 1100 1104 1105 1109 1110 1114 1115 1119 1120 1124 1125 1129

5 5 5 5 5 5 5 5 5

The primary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Primary Alternate 00000 to 99999 Month 2 Blank = None Calculated Primary Alternate 00000 to 99999 Month 3 Blank = None Calculated Primary Alternate 00000 to 99999 Month 4 Blank = None Calculated Primary Alternate 00000 to 99999 Month 5 Blank = None Calculated Primary Alternate 00000 to 99999 Month 6 Blank = None Calculated Primary Alternate 00000 to 99999 Month 7 Blank = None Calculated Primary Alternate 00000 to 99999 Month 8 Blank = None Calculated Primary Alternate 00000 to 99999 Month 10 Blank = None Calculated Primary Alternate 00000 to 99999 Month 11 Blank = None Calculated

Left Left Left Left Left Left Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-50

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 187 1130 1134 5 Primary Alternate Month 12 188 1135 1139 5 Secondary Alternate Month 1 Valid Content 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated Justify Signed Left Left

189 190 191 192 193 194 195 196

1140 1144 1145 1149 1150 1154 1155 1159 1160 1164 1165 1169 1170 1174 1175 1179

5 5 5 5 5 5 5 5

The secondary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Secondary Alternate 00000 to 99999 Month 2 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 3 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 4 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 5 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 6 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 7 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 8 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 10 Blank = None Calculated

Left Left Left Left Left Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-51

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 197 1180 1184 5 Secondary Alternate Month 11 198 199 200 201 202 203 204 205 206 1185 1189 1190 1196 1197 1203 1204 1210 1211 1217 1218 1224 1225 1231 1232 1238 1239 1247 5 7 7 7 7 7 7 7 9 Secondary Alternate Month 12 TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income CAI: Contribution From Available Income DNW: Discretionary Net Worth NW: EFC Net Worth Valid Content 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated Justify Signed Left Left Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left

207

1248 1256

9

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-52

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 208 1257 1265 9 APA: Asset 000000000 to Protection Allowance 999999999 Blank = None Calculated 209 1266 1272 7 PCA: Parents’ -9999999 to 9999999 Contribution from Blank = None Assets Calculated 210 1273 1279 7 AAI: Adjusted -9999999 to 9999999 Available Income Blank = None Calculated 211 1280 1286 7 TSC: Total Student 0000000 to 9999999 Contribution Blank = None Calculated 212 1287 1293 7 TPC: Total Parent 0000000 to 9999999 Contribution Blank = None Calculated 213 1294 1300 7 PC: Parents’ 0000000 to 9999999 Contribution Blank = None Calculated 214 1301 1307 7 STI: Student’s Total -9999999 to 9999999 Income Blank = None Calculated 215 1308 1314 7 SATI: Student’s -9999999 to 9999999 Allowance against Blank = None Total Income Calculated 216 1315 1321 7 SIC: Dependent 0000000 to 9999999 Students’ Income Blank = None Contribution Calculated 217 1322 1330 9 SDNW: Student’s -999999999 to Discretionary Net 999999999 Worth Blank = None Calculated 218 1331 1337 7 SCA: Student’s -9999999 to 9999999 Contribution from Blank = None Assets Calculated 219 1338 1344 7 FTI: FISAP Total -9999999 to 9999999 Income Blank = None Calculated Justify Signed Left

Right Signed Right Signed Left Left Left Right Signed Right Signed Left Right Signed Right Signed Right Signed

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-53

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 220 1345 1351 7 SEC TI: Secondary Total Income 221 222 223 224 225 226 227 1352 1358 1359 1365 1366 1372 1373 1379 1380 1386 1387 1393 1394 1402 7 7 7 7 7 7 9 SEC ATI: Secondary Allowances Against Total Income SEC STX: Secondary State Tax Allowance SEC EA: Secondary Employment Allowance SEC IPA: Secondary Income Protection Allowance SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets Valid Content -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated Justify Signed Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left

228

1403 1411

9

229

1412 1420

9

Left

230

1421 1427

7

Right Signed

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-54

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 231 1428 1434 7 SEC AAI: Secondary Adjusted Available Income 232 1435 1441 7 SEC TSC: Secondary Total Student Contribution 233 1442 1448 7 SEC TPC: Secondary Total Parent Contribution 234 1449 1455 7 SEC PC: Secondary Parents’ Contribution 235 236 1456 1462 1463 1469 7 7 Valid Content -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated SEC STI: Secondary -9999999 to 9999999 Student’s Total Blank = None Income Calculated SEC SATI: -9999999 to 9999999 Secondary Student’s Blank = None Allowance Against Calculated Total Income SEC SIC: Secondary 0000000 to 9999999 Student’s Dependent Blank = None Income Contribution Calculated SEC SDNW: -999999999 to Secondary Student’s 999999999 Discretionary Net Blank = None Worth Calculated SEC SCA: Secondary -9999999 to 9999999 Student’s Contribution Blank = None from Assets Calculated SEC FTI: Secondary -9999999 to 9999999 FISAP Total Income Blank = None Calculated Assumed Citizenship 1 = Assumed student is a citizen 2 = Assumed student is an eligible non-citizen Blank = No assumption Justify Signed Right Signed Left Left Left Right Signed Right Signed Left Right Signed Right Signed Right Signed Left

237 238

1470 1476 1477 1485

7 9

239 240 241

1486 1492 1493 1499 1500 1500

7 7 1

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-55

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 242 1501 1501 1 Assumed Student’s Marital Status Justify Valid Content Signed 1 = Assumed Left unmarried 2 = Assumed married/remarried Blank = No assumption -999999 to 999999 Right Blank = No assumption Signed 00000 to 99999 Left Blank = No assumption

243 244

1502 1507 1508 1512

6 5

Assumed Student’s AGI Assumed Student’s U.S. Tax Paid

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-56

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 245 1513 1518 6 Assumed Student’s Income from Work 246 1519 1524 6 Assumed Spouse’s Income from Work 247 1525 1529 5 Assumed Student’s Total from Worksheet C 248 1530 1530 1 Assumed Date of Birth Prior 249 250 251 1531 1531 1532 1532 1533 1533 1 1 1 Justify Valid Content Signed -999999 to 999999 Right Blank = No assumption Signed -999999 to 999999 Right Blank = No assumption Signed 00000 to 99999 Left Blank = No assumption Left Left Left Left

252 253 254

1534 1534 1535 1536 1537 1537

1 2 1

1 = Assumed Yes 2 = Assumed No Blank = No assumption Assumed Student Is 1 = Assumed Yes Married/Remarried 2 = Assumed No Blank = No assumption Assumed Have 1 = Assumed Yes Children You 2 = Assumed No Support? Blank = No assumption Assumed Have Legal 2 = Assumed no legal Dependents Other dependents than Children or Blank = No assumption Spouse? Assumed VA Status 2 = Assumed not a Veteran Blank = No assumption Assumed Student’s # 00 to 99 in Family Blank = No assumption Assumed Student’s # 0 to 9 in College Blank = No assumption

Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-57

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 255 1538 1538 1 Assumed Parents’ Marital Status 256 257 258 259 260 261 262 263 264 1539 1547 1548 1556 1557 1558 1559 1559 1560 1565 1566 1571 1572 1577 1578 1583 1584 1588 9 9 2 1 6 6 6 6 5 Valid Content 1 = Assumed married/remarried 2 = Assumed single Blank = No assumption Assumed 000000000 to Father’s/Stepfather’s 999999999 SSN Blank Assumed Mother’s/ 000000000 to Stepmother’s SSN 999999999 Blank Assumed Parents’ # in 00 to 99 Family Blank = No assumption Assumed Parents’ # in 0 to 9 College Blank = No assumption Assumed Parents' AGI -999999 to 999999 Blank = No assumption Assumed Parents’ 000000 to 999999 U.S. Tax Paid Blank = No assumption Assumed Father's/ -999999 to 999999 Stepfather’s Income Blank = No assumption Earned from Work Assumed Mother's/ -999999 to 999999 Stepmother’s Income Blank = No assumption Earned from Work Assumed Parents’ 00000 to 99999 Total from Worksheet Blank = No assumption C Justify Signed Left

Right Right Left Left Right Signed Left Right Signed Right Signed Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-58

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 265 1589 1648 60 Comment Codes Justify Valid Content Signed Twenty 3-digit numeric Right comment codes. (See Comments provided ISIR Comment Code Text.) by CPS to further Unused positions communicate important results and contain all zeroes. processing information. SAR Acknowledge- Ten 2-digit codes for Right ment Comment Codes comments appearing on the SAR Acknowledgement. Codes are entered from left to right by the CPS and the unused positions are filled with zeros. Pell Grant Eligibility Flag

266

1649 1668

20

267

1669 1669

1

Y = This transaction determined eligible for a Federal Pell Grant. Indicates transaction Blank = This has been determined transaction determined eligible for a Federal ineligible for a Federal Pell Grant by the CPS. Pell Grant

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-59

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 268 1670 1671 2 Reprocessed Reason Code Valid Content 01 to 99 Blank = Not a reprocessed transaction Justify Signed Left

269

1672 1679

8 Modified valid content 1

270

1680 1680

271

1681 1681

1

The code indicating why an ISIR was reprocessed by the CPS. An electronic message will be sent to destination numbers identifying definition of the code. Duplicate Date Format is Left CCYYMMDD CPS Process Date of 20030101 to 20041231 the duplicate Blank transaction requested. Duplicate SSN Y = Another filer also Left Indicator using this SSN Blank = N/A Indicates if another filer is using this original SSN in their original SSN field. ISIR Transaction Type 0 = Electronic initial Right application ISIR batch type that 1 = Automatic ISIR this ISIR was received generated in. 2 = Electronic correction 3 = Electronic duplicate request

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-60

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 272 1682 1682 1 Electronic Federal 1 = Federal School Left School Code Indicator Code #1 2 = Federal School For schools, it will Code #2 identify your school 3 = Federal School code. Code #3 4 = Federal School For state agencies it Code #4 will identify one of the 5 = Federal School colleges listed in ISIR Code #5 fields 91, 93, 95, 97, 6 = Federal School 99 or 101 that caused Code #6 this transaction to be Blank = No Federal sent in the ESFNSchool Code non-resident file. 273 1683 1688 6 Multi School Code Y or Blank is valid in Left Flags any one of the 6 positions. Each byte of this field corresponds to the 6 There may be more Federal School Code than 1 Y in the case of choices. a servicer. If the second byte of this field has a Y, then Will never be entirely the Federal School blank, except on State Code listed in Federal Agency ISIRs. School Code #2 is associated with the destination number. 274 060 1689 1694 6 Added Parent's Marital Status Format is CCYYMM Date 190001 to 200412 Blank 275 1695 1706 12 Changed Filler For ED Use Only Left from 18 bytes

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-61

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 276 1707 1708 2 NSLDS Transaction Number Valid Content 01 to 99 Justify Signed Right

277

1709 1709

1 Added 5

278 279

1710 1710 1711 1711

1 1

280

1712 1719

8

Reflects the latest transaction number for which NSLDS updated information. Will never be blank. NSLDS Database 1 = Record matched, Results Flag data sent 2 = SSN match, no name or date of birth match-no data sent 3 = SSN not found in NSLDS 4 = Full match, no relevant data to send 5 = Real-time transaction not sent to NSLDS Blank = Record not sent, all NSLDS fields will be blank NSLDS Flag Y N For NSLDS Use Only Blank NSLDS Pell D = Deferred Overpayment Flag N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS Pell Numeric school code Overpayment Contact N/A Y (more than one)

Left

Left Left

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-62

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 281 1720 1720 1 NSLDS SEOG Overpayment Flag Valid Content D = Deferred N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS SEOG Numeric school code Overpayment Contact N/A Y (more than one) NSLDS Perkins D = Deferred Overpayment Flag N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS Perkins Numeric school code Overpayment Contact N/A Y (more than one) NSLDS Defaulted Y or N Loan Flag NSLDS Discharged C = Conditional Loan Flag D = Death M = Multiple N = None P = Permanent R= Reaffirmed NSLDS Loan Y or N Satisfactory Repayment Flag Active Bankruptcy Y or N Flag NSLDS Aggregate Numeric Subsidized N/A Outstanding Principal Balance Justify Signed Left

282 283

1721 1728 1729 1729

8 1

Right Left

284 285 286

1730 1737 1738 1738 1739 1739

8 1 1 Changed all valid content

Left Left Left

287 288 289

1740 1740 1741 1741 1742 1747

1 1 6

Left Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-63

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 290 1748 1753 6 NSLDS Aggregate Unsubsidized Outstanding Principal Balance 291 1754 1759 6 NSLDS Aggregate Combined Outstanding Principal Balance 292 1760 1765 6 NSLDS Aggregate Consolidated Outstanding Principal Balance 293 1766 1771 6 NSLDS Aggregate Subsidized Pending Disbursement 294 1772 1777 6 NSLDS Aggregate Unsubsidized Pending Disbursement 295 1778 1783 6 NSLDS Aggregate Combined Pending Disbursement 296 1784 1789 6 NSLDS Aggregate Subsidized Total 297 1790 1795 6 NSLDS Aggregate Unsubsidized Total 298 1796 1801 6 NSLDS Aggregate Combined Total 299 1802 1807 6 NSLDS Aggregate Consolidated Total 300 1808 1813 6 NSLDS Perkins Principal Balance 301 1814 1819 6 NSLDS Perkins Current Year Loan Amount 302 1820 1820 1 NSLDS Defaulted Loan Change Flag 303 1821 1821 1 NSLDS Discharged Loan Change Flag Valid Content Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A # N # N Justify Signed Right

Right

Right

Right Right Right Right Right Right Right Right Right Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-64

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 304 1822 1822 1 NSLDS Satisfactory Repayment Change Flag 305 1823 1823 1 NSLDS Active Bankruptcy Change Flag 306 1824 1824 1 NSLDS Overpayments Change Flag 307 1825 1825 1 NSLDS Aggregate Loan Change Flag 308 1826 1826 1 NSLDS Perkins Loan Change Flag 309 1827 1827 1 NSLDS Pell Payment Change Flag 310 1828 1828 1 NSLDS Additional Pell Flag 311 1829 1829 1 NSLDS Additional Loans Flag 312 1830 1830 1 Direct Loan MasterProm Note Flag Valid Content # N # N # N # N # N # N Y or N Y or N Justify Signed Left Left Left Left Left Left Left Left Left

313

1831 1831

1 Added

314 315

1832 1833 1834 1836

2 3

A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS Direct Loan Plus A = Active Master Prom Note C = Closed Flag I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS NSLDS Pell Sequence 01 to 03 Number (1) Blank NSLDS Pell Alpha field Verification Flag (1) N/A

Left

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-65

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 316 1837 1842 6 NSLDS Pell EFC (1) 000000 to 999999 Blank 317 1843 1850 8 NSLDS Pell School Numeric Code (1) Blank 318 1851 1852 2 NSLDS Pell Numeric Transaction Number Blank (1) 319 1853 1860 8 NSLDS Pell Last Numeric Update Date (1) (CCYYMMDD) N/A Blank 320 1861 1866 6 NSLDS Pell Numeric Scheduled Amount (1) Blank Whole dollar amount with leading zeros NSLDS Pell Amount Paid to Date (1) Whole dollar amount with leading zeros NSLDS Pell Percent Scheduled Award Used (1) Justify Signed Left Right Right Left

Right

321

1867 1872

6

Numeric Blank

Left

322

1873 1877

5

Numeric Blank

Right

323

1878 1883

6

Whole percent with leading zeros i.e. 50% = 00050 NSLDS Pell Award Numeric Amount (1) Blank Whole dollar amount with leading zeros NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2)

Right

324 325

1884 1885 1886 1888

2 3

01 to 03 Blank Alpha field N/A

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-66

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 326 1889 1894 6 NSLDS Pell EFC (2) 000000 to 999999 Blank 327 1895 1902 8 NSLDS Pell School Numeric Code (2) Blank 328 1903 1904 2 NSLDS Pell Numeric Transaction Number Blank (2) 329 1905 1912 8 NSLDS Pell Last Numeric Update Date (2) (CCYYMMDD) N/A Blank 330 1913 1918 6 NSLDS Pell Numeric Scheduled Amount (2) Blank Whole dollar amount with leading zeros NSLDS Pell Amount Paid to Date (2) Whole dollar amount with leading zeros NSLDS Pell Percent Scheduled Award Used (2) Justify Signed Left Right Right Left

Right

331

1919 1924

6

Numeric Blank

Left

332

1925 1929

5

Numeric Blank

Right

333

1930 1935

6

Whole percent with leading zeros i.e. 50% = 00050 NSLDS Pell Award Numeric Amount (2) Blank Whole dollar amount with leading zeros NSLDS Pell Sequence Number (3) NSLDS Pell Verification Flag (3)

Right

334 335

1936 1937 1938 1940

2 3

01 to 03 Blank Alpha field N/A

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-67

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 336 1941 1946 6 NSLDS Pell EFC (3) 000000 to 999999 Blank 337 1947 1954 8 NSLDS Pell School Numeric Code (3) Blank 338 1955 1956 2 NSLDS Pell Numeric Transaction Number Blank (3) 339 1957 1964 8 NSLDS Pell Last Numeric Update Date (3) (CCYYMMDD) N/A Blank 340 1965 1970 6 NSLDS Pell Numeric Scheduled Amount (3) Blank Whole dollar amount with leading zeros NSLDS Pell Amount Paid to Date (3) Whole dollar amount with leading zeros NSLDS Pell Percent Scheduled Award Used (3) Justify Signed Left Right Right Left

Right

341

1971 1976

6

Numeric Blank

Left

342

1977 1981

5

Numeric Blank

Right

343

1982 1987

6

Whole percent with leading zeros i.e. 50% = 00050 NSLDS Pell Award Numeric Amount (3) Blank Whole dollar amount with leading zeros NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code

Right

344 345

1988 1989 1990 1990

2 1

01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-68

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 346 1991 1991 1 NSLDS Loan (1) Change Flag 347 348 349 350 351 352 1992 1993 1994 1999 2000 2001 2002 2009 2010 2015 2016 2023 2 6 2 8 6 8 Valid Content # N Blank NSLDS Loan (1) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (1) Net 000000 to 999999 Amount Blank NSLDS Loan (1) See NSLDS Loan Current Status Code Current Status Codes Table NSLDS Loan (1) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (1) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (1) Numeric Aggregate Principal (CCYYMMDD) Balance Date N/A Blank NSLDS Loan (1) Numeric Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (1) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (1) GA Numeric Code N/A Blank NSLDS Loan (1) Alpha Contact Type N/A Blank NSLDS Loan (1) Numeric School Code N/A Blank Justify Signed Left Left Right Left Left Right Left

353

2024 2031

8

Left

354

2032 2039

8

Left

355 356 357

2040 2042 2043 2045 2046 2053

3 3 8

Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-69

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 358 2054 2061 8 NSLDS Loan (1) Contact Code 359 360 2062 2064 2065 2065 3 1 NSLDS Loan (1) Grade Level NSLDS Loan (1) Additional Unsubsidized Loan Flag NSLDS Loan (1) Capitalized Interest Flag NSLDS Loan (1) Amount of Last Disbursement NSLDS Loan (1) Date of Last Disbursement Valid Content Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No Justify Signed Left Left Left

361 362 363

2066 2066 2067 2072 2073 2080

1 6 8

Left Right Left

364 365

2081 2082 2083 2083

2 1

366 367 368 369

2084 2084 2085 2086 2087 2092 2093 2094

1 2 6 2

000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (2) 01 to 06 Sequence Number Blank NSLDS Loan (2) D = Defaulted Type Code R = Recent T = Discharged Blank NSLDS Loan (2) # Change Flag N Blank NSLDS Loan (2) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (2) Net 000000 to 999999 Amount Blank NSLDS Loan (2) See NSLDS Loan Current Status Code Current Status Codes Table

Left Left

Left Left Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-70

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 370 2095 2102 8 NSLDS Loan (2) Current Status Date 371 2103 2108 6 NSLDS Loan (2) Aggregate Principal Balance 372 2109 2116 8 NSLDS Loan (2) Aggregate Principal Balance Date 373 2117 2124 8 Justify Valid Content Signed Format CCYYMMDD Left Blank 000000 to 999999 Right N/A Blank Numeric Left (CCYYMMDD) N/A Blank NSLDS Loan (2) Numeric Left Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (2) End Numeric Left Date (CCYYMMDD) N/A Blank NSLDS Loan (2) GA Numeric Left Code N/A Blank NSLDS Loan (2) Alpha Left Contact Type N/A Blank NSLDS Loan (2) Numeric Left School Code N/A Blank NSLDS Loan (2) Numeric Left Contact Code N/A Blank NSLDS Loan (2) Alpha/Numeric Left Grade Level N/A Blank NSLDS Loan (2) P = PLUS denial Left Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither

374

2125 2132

8

375 376 377 378 379 380

2133 2135 2136 2138 2139 2146 2147 2154 2155 2157 2158 2158

3 3 8 8 3 1

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-71

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 381 2159 2159 1 NSLDS Loan (2) Capitalized Interest Flag 382 2160 2165 6 NSLDS Loan (2) Amount of Last Disbursement 383 2166 2173 8 NSLDS Loan (2) Date of Last Disbursement 384 385 2174 2175 2176 2176 2 1 Valid Content Y = Yes N = No Justify Signed Left Right Left

386 387 388 389 390 391 392

2177 2177 2178 2179 2180 2185 2186 2187 2188 2195 2196 2201 2202 2209

1 2 6 2 8 6 8

000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (3) 01 to 06 Sequence Number Blank NSLDS Loan (3) D = Defaulted Type Code R = Recent T = Discharged Blank NSLDS Loan (3) # Change Flag N Blank NSLDS Loan (3) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (3) Net 000000 to 999999 Amount Blank NSLDS Loan (3) See NSLDS Loan Current Status Code Current Status Codes Table NSLDS Loan (3) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (3) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (3) Numeric Aggregate Principal (CCYYMMDD) Balance Date N/A Blank

Left Left

Left Left Right Left Left Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-72

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 393 2210 2217 8 NSLDS Loan (3) Begin Date 394 2218 2225 8 Valid Content Numeric (CCYYMMDD) N/A Blank NSLDS Loan (3) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (3) GA Numeric Code N/A Blank NSLDS Loan (3) Alpha Contact Type N/A Blank NSLDS Loan (3) Numeric School Code N/A Blank NSLDS Loan (3) Numeric Contact Code N/A Blank NSLDS Loan (3) Alpha/Numeric Grade Level N/A Blank NSLDS Loan (3) P = PLUS denial Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither NSLDS Loan (3) Y = Yes Capitalized Interest N = No Flag NSLDS Loan (3) 000000 to 999999 Amount of Last N/A Disbursement Blank NSLDS Loan (3) Numeric Date of Last (CCYYMMDD) Disbursement N/A Blank Justify Signed Left

Left

395 396 397 398 399 400

2226 2228 2229 2231 2232 2239 2240 2247 2248 2250 2251 2251

3 3 8 8 3 1

Left Left Left Left Left Left

401 402 403

2252 2252 2253 2258 2259 2266

1 6 8

Left Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-73

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 404 2267 2268 2 NSLDS Loan (4) Sequence Number 405 2269 2269 1 NSLDS Loan (4) Type Code 406 407 408 409 410 411 412 2270 2270 2271 2272 2273 2278 2279 2280 2281 2288 2289 2294 2295 2302 1 2 6 2 8 6 8 Valid Content 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank NSLDS Loan (4) # Change Flag N Blank NSLDS Loan (4) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (4) Net 000000 to 999999 Amount Blank NSLDS Loan (4) See NSLDS Loan Current Status Code Current Status Codes Table NSLDS Loan (4) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (4) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (4) Numeric Aggregate Principal (CCYYMMDD) Balance Date N/A Blank NSLDS Loan (4) Numeric Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (4) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (4) GA Numeric Code N/A Blank Justify Signed Left Left

Left Left Right Left Left Right Left

413

2303 2310

8

Left

414

2311 2318

8

Left

415

2319 2321

3

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-74

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 416 2322 2324 3 NSLDS Loan (4) Contact Type 417 418 419 420 2325 2332 2333 2340 2341 2343 2344 2344 8 8 3 1 NSLDS Loan (4) School Code NSLDS Loan (4) Contact Code NSLDS Loan (4) Grade Level NSLDS Loan (4) Additional Unsubsidized Loan Flag NSLDS Loan (4) Capitalized Interest Flag NSLDS Loan (4) Amount of Last Disbursement NSLDS Loan (4) Date of Last Disbursement NSLDS Loan (5) Sequence Number NSLDS Loan (5) Type Code NSLDS Loan (5) Change Flag NSLDS Loan (5) Program Code Valid Content Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank See NSLDS Loan Program Codes Table Justify Signed Left Left Left Left Left

421 422 423

2345 2345 2346 2351 2352 2359

1 6 8

Left Right Left

424 425

2360 2361 2362 2362

2 1

Left Left

426 427

2363 2363 2364 2365

1 2

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-75

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 428 2366 2371 6 NSLDS Loan (5) Net Amount 429 2372 2373 2 NSLDS Loan (5) Current Status Code 430 431 432 2374 2381 2382 2387 2388 2395 8 6 8 Valid Content 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table NSLDS Loan (5) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (5) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (5) Numeric Aggregate Principal (CCYYMMDD) Balance Date N/A Blank NSLDS Loan (5) Numeric Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (5) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (5) GA Numeric Code N/A Blank NSLDS Loan (5) Alpha Contact Type N/A Blank NSLDS Loan (5) Numeric School Code N/A Blank NSLDS Loan (5) Numeric Contact Code N/A Blank NSLDS Loan (5) Alpha/Numeric Grade Level N/A Blank Justify Signed Right Left Left Right Left

433

2396 2403

8

Left

434

2404 2411

8

Left

435 436 437 438 439

2412 2414 2415 2417 2418 2425 2426 2433 2434 2436

3 3 8 8 3

Left Left Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-76

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 440 2437 2437 1 NSLDS Loan (5) Additional Unsubsidized Loan Flag 441 442 443 2438 2438 2439 2444 2445 2452 1 6 8 NSLDS Loan (5) Capitalized Interest Flag NSLDS Loan (5) Amount of Last Disbursement NSLDS Loan (5) Date of Last Disbursement Valid Content P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No Justify Signed Left

Left Right Left

444 445

2453 2454 2455 2455

2 1

446 447 448 449 450 451

2456 2456 2457 2458 2459 2464 2465 2466 2467 2474 2475 2480

1 2 6 2 8 6

000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (6) 01 to 06 Sequence Number Blank NSLDS Loan (6) D = Defaulted Type Code R = Recent T = Discharged Blank NSLDS Loan (6) # Change Flag N Blank NSLDS Loan (6) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (6) Net 000000 to 999999 Amount Blank NSLDS Loan (6) See NSLDS Loan Current Status Code Current Status Codes Table NSLDS Loan (6) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (6) 000000 to 999999 Aggregate Principal N/A Balance Blank

Left Left

Left Left Right Left Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-77

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 452 2481 2488 8 NSLDS Loan (6) Aggregate Principal Balance Date 453 2489 2496 8 Valid Content Numeric (CCYYMMDD) N/A Blank NSLDS Loan (6) Numeric Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (6) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (6) GA Numeric Code N/A Blank NSLDS Loan (6) Alpha Contact Type N/A Blank NSLDS Loan (6) Numeric School Code N/A Blank NSLDS Loan (6) Numeric Contact Code N/A Blank NSLDS Loan (6) Alpha/Numeric Grade Level N/A Blank NSLDS Loan (6) P = PLUS denial Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither NSLDS Loan (6) Y = Yes Capitalized Interest N = No Flag NSLDS Loan (6) 000000 to 999999 Amount of Last N/A Disbursement Blank Justify Signed Left

Left

454

2497 2504

8

Left

455 456 457 458 459 460

2505 2507 2508 2510 2511 2518 2519 2526 2527 2529 2530 2530

3 3 8 8 3 1

Left Left Left Left Left Left

461 462

2531 2531 2532 2537

1 6

Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-78

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 463 2538 2545 8 NSLDS Loan (6) Date of Last Disbursement 464 2546 2560 Total 2560 Bytes 15 This layout was previously 2450 bytes Filler Valid Content Numeric (CCYYMMDD) N/A Blank For ED Use Only Justify Signed Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-79

Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout
(RADD04IN- Sent to CPS; EREP04OP- Received from CPS)
Field # Start End Length Changes Field Name 1 1 7 7 Destination Number Valid Content ‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your destination initial Enrollment form number was processed. 1 Modified Year Indicator 4, Will always be ‘4’ (for valid 2003-2004) content 1 PIN Request Type Always '2' for Selected Individual Requests 1 Error Code Sent to CPS Blank ----------------------------------------------------Received from CPS 1 = Invalid destination number 2 = Destination not valid for participation 3 = No records found on Renewal Application Database Blank = No error Note: If record meets multiple error codes, the lowest number will be reported. Original SSN and Name ID Code Justify Left

2 3 4

8 9 10

8 9 10

Left Left Left

5

11

21

11

ID Field 1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-80

Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes 6 22 22 1 Field Name ID Error Code 1 Sent to CPS ----------------------Received from CPS Valid Content Blank ------------------------------1 = ID not flagged for Renewal Application 2 = ID and Federal School Code mismatch 4 = Duplicate request, record previously sent Blank = No error Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G Blank ------------------------------3= Federal School Code invalid or not under this destination number Blank = No error For ED Use Only Y = Request CPS to print and send PINs to students Justify Left

7 8 9 10 11 12 13 14 15

23 34 35 46 47 58 59 70 71

33 34 45 46 57 58 69 70 76

11 1 11 1 11 1 11 1 6

ID Field 2 ID Error Code 2 ID Field 3 ID Error Code 3 ID Field 4 ID Error Code 4 ID Field 5 ID Error Code 5 Federal School Code

Left Left Left Left Left Left Left Left Left

16

77

77

1

Federal School Code Error Code Sent to CPS ---------------------Received from CPS

Left

17 18

78 80

79 80

2 Filler 1 Changed PIN Indicator field name

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-81

Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes 19 81 81 1 Field Name Format Error Code Sent to CPS --------------------Received from CPS Valid Content
Blank -------------------------------A = Incorrect destination number (TGXXXXX) on the SAIG network header/trailer records B = Incorrect message class on the SAIG network header/trailer records C = Incorrect data record length on CPS header/trailer records D = Incorrect destination number (TGXXXXX) on the SAIG network header/trailer, CPS header/trailer, and Type 2 PIN detail records E = Incorrect Award Year on the CPS header/trailer records F = Incorrect Year Indicator G = Non-Type 2 request sent electronically via SAIG H = Mismatch of type and record format I = PIN Request batch contains blank lines J = PIN Request batch contains error codes K = Empty PIN Request batch submitted L = PIN Request batch contains low-values Example: Hex ‘00’ M = Incorrect PIN Indicator Blank = No error

Justify Left

20

82 Total Bytes

109 109

28

Filler

For ED Use Only

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-82

RAPP PIN/Print Notification Layout
(PINR04OP)
Field # Start End Length 1 1 9 9 Changes Field Name Original Social Security Number Valid Content 001010001 to 999999999 Justify Right

2

10

11

2

3

12

27

16

4

28

39

12

5

40

40

1

The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of . (period) the last name as they ' (apostrophe) were on the initial - (dash) application, Blank regardless of any corrections to the last name. Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-83

RAPP PIN/Print Notification Layout
Field # Start End Length 6 41 75 35 Changes Field Name Permanent Mailing Address Valid Content 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes Blank 00000 to 99999 Blank Format is CCYYMMDD 19000101 to 19991231 Blank 0000000000 to 9999999999 Blank Justify Left

7

76

91

16

Student’s Permanent City

Left

8

92

93

2

Student’s Permanent State

Left

9 10 11

94 99 107

98 106 116

5 8 10

Student’s Permanent Zip Code Student’s Date of Birth Student’s Permanent Phone Number

Right Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-84

RAPP PIN/Print Notification Layout
Field # Start End Length 12 117 117 1 Valid Content Justify Y = Student received Left Direct Print Paper Renewal FAFSA Blank 1 PIN Indicator Y = Student received PIN Left Blank 50 Added the Student E-mail One and only one '@' atLeft pipe symbol address sign allowed. as an invalid Before @: character • at least one valid before the character @. • all characters in the range of ASCII 33126, except for the following 13 characters <>()[]\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period 4 Filler For ED Use Only Left 7 Destination Number ‘TGXXXXX’ where Left XXXXX is the 5-digit SAIG assigned when code for your destination initial Enrollment number form was processed. Changes Field Name Print Indicator

13 14

118 119

118 168

15 16

169 173

172 179

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-85

RAPP PIN/Print Notification Layout
Field # Start End Length 17 180 185 6 Changes Field Name Valid Content Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G Justify Left

Total Bytes

185

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-86

FAFSA Application Export Record Layout
(EAPS04IN)
Field Name Valid Content Field # Start End Length Changes 1 1 9 9 Student’s Current Social 001010001 to 999999999 Security Number 2 10 25 16 Student’s Last Name 0 to 9 Uppercase A to Z If non-blank, first Space(s) character must be a . (period) letter. Second character ' (apostrophe) must be non-numeric. - (dash) Blank 3 26 37 12 Student’s First Name 0 to 9 Uppercase A to Z If non-blank, first Space(s) character must be a . (period) letter. ' (apostrophe) - (dash) Blank 4 38 38 1 Middle Initial Uppercase A to Z Blank 5 39 73 35 Added Permanent Mailing 0 to 9 detail to Address Uppercase A to Z the field . (Period) name. If non-blank, first ' (Apostrophe) character cannot be non- - (Dash) blank. , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Justify Signed Right Left

Left

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-87

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 6 74 89 16 Added Student’s Permanent City detail to the field If non-blank, first name. character cannot be nonblank. Valid Content Justify Signed Left 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent Uppercase A to Z State Valid postal code See State/Country/ Jurisdiction Codes Blank Student’s Permanent Zip 00000 to 99999 Code Must be 00000 if Student’s Permanent State is CN, MX or FC Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Student’s Permanent 0000000000 to Phone Number 9999999999 Blank Student’s Driver’s 0 to 9 License Number Uppercase A to Z Embedded space(s) First character cannot be - (dash) an asterisk. * (asterisk) Blank If non-blank, first character cannot be nonblank.

7

90

91

2

Left

8

92

96

5

Right

9 10 11

97 104 105 114 115 134

8 10 20 Added detail to the field name.

Left Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-88

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 12 135 136 2 Student’s Driver’s License State Code Valid Content Justify Signed Left Valid two letter postal code See State/Country/ Jurisdiction Codes Blank 1 Student’s Citizenship 1 = U.S. citizen (or U.S. Status national) 2 = Eligible non-citizen 3 = Neither 1 or 2 9 Student’s Alien 000000001 to 999999999 Registration Number Blank 1 Student’s Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated 6 Modified Student’s Marital Status Format is CCYYMM valid Date 190001 to 200412 content Blank 1 Modified Summer 2003? 1 = Full time/Not sure field name 2 = ¾ time year 3 = ½ time reference 4 = Less than ½ time 5 = Not attending Blank 1 Modified Fall 2003? 1 = Full time/Not sure field name 2 = ¾ time year 3 = ½ time reference 4 = Less than ½ time 5 = Not attending Blank 1 Modified Winter 2003-2004? 1 = Full time/Not sure field name 2 = ¾ time year 3 = ½ time reference 4 = Less than ½ time 5 = Not attending Blank

13

137 137

Left

14 15

138 146 147 147

Left Left

16 17

148 153 154 154

Right Left

18

155 155

Left

19

156 156

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-89

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 20 157 157 1 Modified Spring 2004? field name year reference 21 158 158 1 Modified field name year reference 1 Valid Content Justify Signed Left 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Summer 2004? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Father’s Highest Grade 1 = Middle School/Jr. High Level Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Mother’s Highest Grade 1 = Middle School/Jr. High Level Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Student’s State of Legal Uppercase A to Z Residence Valid postal code See State/Country/ Jurisdiction Codes Blank Student Legal Resident 1 = Yes Before 01-01-1998 2 = No Blank Format is CCYYMM 190001 to 200412 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM

Left

22

159 159

Left

23

160 160

1

Left

24

161 162

2

Left

25

163 163

26

164 169

1 Modified field name year reference 6 Modified Student’s Legal valid Residence Date content

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-90

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 27 170 170 1 Are You Male? 28 29 171 171 172 172 1 1 Do You want Selective Service to register you? Degree/Certificate Valid Content 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank Justify Signed Left Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-91

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 30 173 173 1 Modified Grade Level in College field in 2003-2004 name year reference Valid Content 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = No 2 = Yes (Part year) 3 = Yes/Don't Know Blank 1 = Already Completed 2 = Will File 3 = Will Not File Blank Justify Signed Left

31 32

174 174 175 175

1

HS Diploma or GED Received?

Left Left

33 34 35

176 176 177 177 178 178

1 Modified First Bachelor’s Degree field By 07-01-2003? name year reference 1 Interested in Student Loans? 1 1 Interested in Student Employment? Drug Conviction Affecting Eligibility Student’s Tax Return Completed?

Left Left Left

36

179 179

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-92

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 37 180 180 1 Modified Student’s Type of 2002 field name Tax Form Used? year reference Valid Content Justify Signed 1 = IRS 1040 Left 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1 = Yes Left 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Student’s Adjusted Gross -999999 to 999999 Right Income from IRS form Blank Signed Student’s U.S. Income 00000 to 99999 Right Tax Paid Blank Student’s Exemptions 00 to 99 Right Claimed Blank Student’s Income Earned -999999 to 999999 Right from Work Signed Spouse’s Income Earned -999999 to 999999 Right from Work Blank Signed Student’s Total Amount 00000 to 99999 Right from Worksheet A Blank Student’s Total Amount 00000 to 99999 Right from Worksheet B Blank Student’s Total Amount 00000 to 99999 Right from Worksheet C Blank Student’s Investment Net 000000 to 999999 Right Worth Blank Student’s Business 000000 to 999999 Right and/or Investment Farm Blank Net Worth

38

181 181

1

39 40 41 42 43 44 45 46 47 48

182 187 188 192 193 194 195 200 201 206 207 211 212 216 217 221 222 227 228 233

6 5 2 6 6 5 5 5 6 6

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-93

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 49 234 239 6 Student’s Cash, Savings, and Checking 50 240 241 2 No. of Months Veterans Education Benefits Received 51 242 245 4 Increased Monthly Veterans field Education Benefits length to 4 bytes 52 246 246 1 Modified Born Before 01-01field 1980? name year reference 53 247 247 1 Modified Working on a Master’s field or Doctorate Program in name year 2003-2004? reference 54 248 248 1 Is Student Married? 55 56 57 58 59 249 249 250 250 251 251 252 252 253 253 1 1 1 1 1 Valid Content 000000 to 999999 Blank 00 to 12 Blank 0000 to 9999 Blank 1 = Yes 2 = No 1 = Yes 2 = No Justify Signed Right Right Right

Left

Left

60

254 262

9

1 = Yes 2 = No Have Children you 1 = Yes Support? 2 = No Have Legal Dependents 1 = Yes Other than Children or 2 = No Spouse? Orphan or Ward of 1 = Yes Court? 2 = No Veteran of U.S. Armed 1 = Yes Forces? 2 = No Parent’s Marital Status 1 = Married/Remarried 2 = Single 3 = Divorced/Separated 4 = Widowed Blank Your 000000000 to 999999999 Father’s/Stepfather’s Blank Social Security Number

Left Left Left Left Left Right

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-94

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 61 263 278 16 Your Father’s/Stepfather’s Last Name Valid Content 0 to 9 Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank 01 to 99 Blank 1 to 9 Blank Justify Signed Left

62 63

279 287 288 303

9 16

Your Mother’s/Stepmother’s Social Security Number Your Mother’s/Stepmother’s Last Name

Right Left

64 65

304 305 306 306

2

66

307 308

67

309 309

Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes Blank 1 Modified Parents’ Legal Residents 1 = Yes field before 01-01-1998? 2 = No name year Blank reference

Parents’ Number of Family Members 1 Modified Parents’ Number in field College name year 2003-2004 (Parents’ reference excluded) 2 Parents’ State of Legal Residence

Right Right

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-95

FAFSA Application Export Record Layout (Continued)
Field Name Valid Content Field # Start End Length Changes 68 310 315 6 Modified Parents’ Legal Residence Format is CCYYMM valid Date 190001 to 200412 content CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Justify Signed Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-96

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 69 316 317 2 Age of Older Parent 70 318 318 Valid Content Justify Signed 00 to 99 Left Blank 1 Parents’ Tax Return 1 = Already Completed Left Completed? 2 = Will File 3 = Will Not File Blank 1 Modified Parents’ Type of 2002 1 = IRS 1040 Left field Tax Form Used? 2 = IRS 1040A, 1040 EZ, name year 1040 Telefile reference 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 Parents’ Eligible to file 1 = Yes Left 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank 6 Parents’ Adjusted Gross -999999 to 999999 Right Income from IRS form Blank Signed 6 Parents’ U.S. Income 000000 to 999999 Right Tax Paid Blank 2 Parents’ Exemptions 00 to 99 Right Claimed Blank 6 Father’s/Stepfather’s -999999 to 999999 Right Income Earned from Blank Signed Work 6 Mother’s/Stepmother’s -999999 to 999999 Right Income Earned from Blank Signed Work 5 Parents’ Total Amount 00000 to 99999 Right from Worksheet A Blank

71

319 319

72

320 320

73 74 75 76 77 78

321 326 327 332 333 334 335 340 341 346 347 351

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-97

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 79 352 356 5 Parents’ Total Amount from Worksheet B 80 357 361 5 Parents’ Total Amount from Worksheet C 81 362 367 6 Parents’ Investment Net Worth 82 368 373 6 Parents’ Business and/or Investment Farm Net Worth 83 374 379 6 Parents’ Cash, Savings, and Checking 84 380 381 2 Student’s Number of Family Members 85 382 382 1 Modified Student’s Number in field name College 2003-2004 year reference 86 383 388 6 Federal School Code #1 Valid Content 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 01 to 99 Blank 1 to 9 Blank Justify Signed Right Right Right Right Right Right Right

87

389 389

1

88

390 395

6

89

396 396

1

X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. Federal School Code #1 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank Federal School Code #2 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. Federal School Code #2 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-98

FAFSA Application Export Record Layout (Continued)
Field Name Valid Content Field # Start End Length Changes 90 397 402 6 Federal School Code #3 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 91 403 403 1 Federal School Code #3 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank 92 404 409 6 Federal School Code #4 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 93 410 410 1 Federal School Code #4 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank 94 411 416 6 Federal School Code #5 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 95 417 417 1 Federal School Code #5 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank 96 418 423 6 Federal School Code #6 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 97 424 424 1 Federal School Code #6 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank Justify Signed Left

Left

Left

Left

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-99

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 98 425 474 50 Added Student’s E-mail Address the pipe symbol as an invalid character before the @. Valid Content One and only one '@' atsign allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 13 characters <>()[]\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Format is CCYYMMDD 20030101 to 20041231 Blank A = Applicant B = Applicant and Parent 000000000 to 999999999 Blank 000000000 to 999999999 Blank Justify Signed Left

99 100 101 102

475 482 483 483 484 492 493 501

8 Modified Date Application valid Completed content 1 Signed By 9 9 Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN)

Left Left Right Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-100

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 103 502 502 1 Preparer’s Signature Valid Content 1 = Yes Blank Justify Signed Left

104

503 510

8

105

511 511

1

106 107 108

512 519 520 520 521 525

8 1 5

Indicates that a preparer signed the transaction. Modified Transaction Receipt Date Format is CCYYMMDD valid 20030101 to 20040630 content Date the school received the application from the student. Dependency Override 1 = Dependent to Indicator Independent Blank = No dependency Indicates that a override Dependency Override was requested on this application. Filler For ED Use Only Input Record Type Blank = Original Application Serial Number 00001 to 99999 Must be non-blank and in ascending sequential order. Filler For ED Use Only Electronic Application 2 = FAA Entry Entry Source

Left

Left

Left Left Right

109 110

526 537 538 538

12 1

Left Left

111

539 574

112

575 580

Indicates the origin of the electronic application 35 Changed Filler For ED Use Only length of Must be blank filler from 47 6 Added Parent's Marital Status Format is CCYYMM Date 190001 to 200412 Blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-101

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 113 581 593 13 Added Filler 114 594 594 1 Added Reject Override A Set by electronic application to override Reject A: Date of Birth year is 1900 to 1928. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override B Set by electronic application to override Reject B: Independent Student Status in question because of student’s age. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Valid Content For ED Use Only Must be blank 1 = Yes Blank = No Justify Signed

Left

115

595 595

1

1 = Yes Blank = No

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-102

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 116 596 596 1 Added Reject Override C Set by electronic application to override Reject C: Taxes paid is greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override N Set by electronic application to override Reject N: Student’s first name or last name blank See Table of Reject Codes and How to Respond to Each in section 4 for further details. Valid Content 1 = Yes Blank = No Justify Signed Left

117

597 597

1

1 = Yes Blank = No

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-103

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 118 598 598 1 Reject Override W Set by electronic application to override Reject W: Unusually large number of family members. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Assumption Override 1 Valid Content 1 = Yes Blank = No Justify Signed Left

119

599 599

1

1 = Yes Blank = No

Left

120

600 600

1

121

601 601

1

Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 1 = Yes Blank = No Set on electronic application to override assumption 2: Parents’ AGI assumed equal to sum of parents’ earned income portions. Assumption Override 3 1 = Yes Blank = No Set on the electronic application to override assumption 3: Student’s Number in College assumed to be one.

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-104

FAFSA Application Export Record Layout (Continued)
Field Name Field # Start End Length Changes 122 602 602 1 Assumption Override 4 Valid Content 1 = Yes Blank = No Justify Signed Left

123

603 603

124

604 604

125

605 800

Total 800 Bytes

Set on the electronic application to override assumption 4: Student’s AGI assumed equal to sum of student’s and spouse’s earned income portions. 1 Assumption Override 5 1 = Yes Blank = No Set on the electronic application to override assumption 5: Parents’ income from Worksheet C assumed to be zero. 1 Assumption Override 6 1 = Yes Blank = No Set on the electronic application to override assumption 6: Student’s income from Worksheet C assumed to be zero. 196 Modified Filler For ED Use Only field length from 29 bytes This layout was previously 650 bytes

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-105

Correction Export Record Layout
(CORR04IN)
Field # Start End Length Changes Field Name 1 1 1 1 Modified Correction Year valid Indicator content Indicates the cycle year to which the correction should be applied. 2 2 10 9 Original Social Security Number Valid Content 4, Will always be ‘4’ (for 2003-2004) Justify Left

001010001 to 999999999

Right

3

11

12

2

4

13

14

2

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Space(s) First two characters . (Period) of last name. Will be ’ (Apostrophe) constant throughout - (Dash) the cycle, regardless Blank of corrections to last name. If non-blank, first character must contain a letter and second character must be non-numeric. Transaction Number 01 to 99 The CPS transaction number of the ISIR being corrected.

Left

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-106

Correction Export Record Layout (Continued)
Field # Start End Length Changes 5 15 17 3 Field Name SAR Field Number Correction #1 See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section. Correction Data 1 Valid Content 000 to 999 SAR number of the data element correction Justify Right

6

18

52

35

7 8 9 10 11 12

53 56 91 94 129 132

55 90 93 128 131 166

3 35 3 35 3 35

0 to 9 Uppercase A to Z New value for field . (Period) being corrected. ' (Apostrophe) , (Comma) See Correction Data - (Dash) Entry Specification # (Number) for SAR Field @ (At) Numbers in the % (Percent or care of) Processing Codes & (Ampersand) section. / (Slash) Space(s) Corrected Data Can be blank SAR Field Number – 000 to 999 Correction #2 SAR number of the data element correction Correction Data 2 Same as Valid Content for field #6, Correction Data 1 SAR Field Number – 000 to 999 Correction #3 SAR number of the data element correction Correction Data 3 Same as Valid Content for field #6, Correction Data 1 SAR Field Number - 000 to 999 Correction #4 SAR number of the data element correction Correction Data 4 Same as Valid Content for field #6, Correction Data 1

Left

Right Left Right Left Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-107

Correction Export Record Layout (Continued)
Field # Start End Length Changes 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 167 170 205 208 243 246 281 284 319 322 357 360 395 398 433 169 204 207 242 245 280 283 318 321 356 359 394 397 432 435 3 35 3 35 3 35 3 35 3 35 3 35 3 35 3 Field Name SAR Field Number Correction #5 Correction Data 5 SAR Field Number Correction #6 Correction Data 6 SAR Field Number Correction #7 Correction Data 7 SAR Field Number Correction #8 Correction Data 8 SAR Field Number Correction #9 Correction Data 9 SAR Field Number Correction #10 Correction Data 10 SAR Field Number Correction #11 Correction Data 11 SAR Field Number Correction #12 Valid Content 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Justify Right Left Right Left Right Left Right Left Right Left Right Left Right Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-108

Correction Export Record Layout (Continued)
Field # Start End Length Changes 28 29 436 471 470 476 35 6 Field Name Correction Data 12 EDE Federal School Code Valid Content Same as Valid Content for field #6, Correction Data 1 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. One and only one '@' atsign allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 13 characters <>()[]\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Justify Left Left

30

477

526

Originating Federal School Code 50 Added the Student’s E-mail pipe Address symbol as an invalid character before the @.

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-109

Correction Export Record Layout (Continued)
Field # Start End Length Changes 31 527 527 1 Added Field Name Reject Override A Date of Birth year is 1900 to 1928. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override B Date of Birth since September 1, 1986 Valid Content 1 = Yes Blank = No Justify Left

32

528

528

1

1 = Yes Blank = No

Left

33

529

529

1 Added

See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override C 1 = Yes Taxes paid is greater Blank = No than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and How to Respond to Each in section 4 for further details.

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-110

Correction Export Record Layout (Continued)
Field # Start End Length Changes 34 530 530 1 Field Name Reject Override N Missing first or last name Valid Content 1 = Yes Blank = No Justify Left

35

531

531

1

See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override W 1 = Yes Questionable number Blank = No of family members, greater than 15 See Table of Reject Codes and How to Respond to Each in section 4 for further details. Assumption Override 1 Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered.

Left

36

532

532

1

1 = Yes Blank = No

Left

37

533

533

1

1 = Yes Blank = No

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-111

Correction Export Record Layout (Continued)
Field # Start End Length Changes 38 534 534 1 Field Name Assumption Override 3 Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4 Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5 Parents' total from worksheet C assumed to be zero. Allow parents' income from worksheet C to be less than or equal to parents’ total income. Assumption Override 6 Student’s total from worksheet C assumed to be zero. Allow student’s income from worksheet C to be less than or equal to student’s total income. Filler Valid Content 1 = Yes Blank = No Justify Left

39

535

535

1

1 = Yes Blank = No

Left

40

536

536

1

1 = Yes Blank = No

Left

41

537

537

1

1 = Yes Blank = No

Left

42

538

554

17

For ED Use Only

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-112

Correction Export Record Layout (Continued)
Field # Start End Length Changes 43 555 562 Field Name Valid Content Format is CCYYMMDD 20030101 to 20040827 Justify Left 8 Modified Transaction Receipt valid Date content The date you received the correction for data entry. 12 Changed Filler length from 14 bytes 5 Serial Number

44

563

574

For ED Use Only

Left

45

575

579

00001 to 99999

Right

46

580 Total Bytes

580 580

1

Must be non-blank Must be in ascending sequential order. Input Record Type H = Correction

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-113

Duplicate Request Export Record Layout
(CORR04IN)
Field # Start End Length Changes Field Name 1 1 1 1 Modified Correction Year valid Indicator content Indicates the cycle year to which the correction should be applied. 2 2 14 13 Filler 3 15 17 3 ISIR Record Request #1 4 18 26 9 Original Social Security Number #1 The student's original SSN as processed initially by the CPS. 5 27 28 2 Name ID #1 Valid Content 4, Will always be ‘4’ (for 2003-2004) Justify Left

For ED Use Only Will always be ‘199’ 001010001 to 999999999

Left Left Right

6

29

30

2

Uppercase A to Z Spaces(s) The student's original . (Period) first two characters of ’ (Apostrophe) the last name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. Transaction Number 01 to 99 #1 The CPS generated transaction number indicating the sequencing of ISIR transaction. Filler

Left

Right

7

31

52

22

For ED Use Only

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-114

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 53 56 65 67 69 91 94 103 105 107 129 132 141 143 145 167 170 179 181 183 205 208 217 55 64 66 68 90 93 102 104 106 128 131 140 142 144 166 169 178 180 182 204 207 216 218 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 Field Name ISIR Record Request #2 Original Social Security Number #2 Name ID #2 Transaction Number #2 Filler ISIR Record Request #3 Original Social Security Number #3 Name ID #3 Transaction Number #3 Filler ISIR Record Request #4 Original Social Security Number #4 Name ID #4 Transaction Number #4 Filler ISIR Record Request #5 Original Social Security Number #5 Name ID #5 Transaction Number #5 Filler ISIR Record Request #6 Original Social Security Number #6 Name ID #6 Valid Content Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 Justify Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-115

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 219 221 243 246 255 257 259 281 284 293 295 297 319 322 331 333 335 357 360 369 371 373 395 398 220 242 245 254 256 258 280 283 292 294 296 318 321 330 332 334 356 359 368 370 372 394 397 406 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 Field Name Transaction Number #6 Filler ISIR Record Request #7 Original Social Security Number #7 Name ID #7 Transaction Number #7 Filler ISIR Record Request #8 Original Social Security Number #8 Name ID #8 Transaction Number #8 Filler ISIR Record Request #9 Original Social Security Number #9 Name ID #9 Transaction Number #9 Filler ISIR Record Request #10 Original Social Security Number #10 Name ID #10 Transaction Number #10 Filler ISIR Record Request #11 Original Social Security Number #11 Valid Content 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Justify Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-116

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes 55 56 57 58 59 60 61 62 63 407 409 411 433 436 445 447 449 471 408 410 432 435 444 446 448 470 476 2 2 22 3 9 2 2 22 6 Field Name Name ID #11 Transaction Number #11 Filler ISIR Record Request #12 Original Social Security Number #12 Name ID #12 Transaction Number #12 Filler EDE Federal School Code Valid Content Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. For ED Use Only Justify Left Right Left Left Right Left Right Left Left

64

477

554

65

555

562

Originating Federal School Code. 78 Changed Filler Filler from 76 bytes 8 Modified Transaction Receipt valid Date content Date you are requesting the Duplicates.

Left

Format is CCYYMMDD 20030101 to 20040827

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-117

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes 66 563 579 Field Name Valid Content For ED Use Only Justify Left 17 Changed Filler Filler from 19 bytes 1 Input Record Type

67

580 Total Bytes

580 580

D = Duplicate

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-118

Signature Record Layout
(SIGS04IN)
Field # Start End Length Changes Field Name 1 1 1 1 Modified Batch Year valid content 2 2 10 9 Original Social Security Number Valid Content 4, Will always be ‘4’ (for 2003-2004) 001010001 to 999999999 Justify Left Right

3

11

12

2

4 5 6 7 8 9

13 15 18 19 53 56

14 17 18 52 55 56

2 3 1 34 3 1

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Spaces(s) The student's original . (Period) first two characters of ’ (Apostrophe) the last name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric Filler For ED Use Only Modified SAR Field Number Will always be ‘101’ Valid Content Correction DataA = Applicant Only Signed By B = Applicant and Parent P = Parent Only Filler For ED Use Only Modified SAR Field Number- Will be ‘104’ Valid Optional Content Correction DataWill be ‘1’ Preparer’s SignatureOptional

Left

Right Left Left Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-119

Signature Record Layout (Continued)
Field # Start End Length Changes 10 57 470 Field Name Valid Content Justify Left 414 Changed Filler For ED Use Only Filler from 415 bytes 6 Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 78 Changed Filler For ED Use Only Filler from 75 bytes 8 Modified Transaction Receipt Format is CCYYMMDD valid Date 20030101 to 20040827 content The date you received the correction for data entry. 12 Changed Filler For ED Use Only Filler from 14 bytes 5 Serial Number 00001 to 99999 Must be non-blank Must be in ascending sequential order. Input Record Type S = Any other signature

11

471

476

Left

12

477

554

Left

13

555

562

Left

14

563

574

Left

15

575

579

Right

16

580 Total Bytes

580 580

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-120

FDR Export Record Layout
(FDRS04IN)
Field # Start End Length Changes Field Name 1 1 1 1 Modified Batch Year valid content 2 2 14 13 Filler 3 15 17 3 ISIR Record Request #1 4 18 26 9 Original Social Security Number #1 Valid Content 4, Will always be ‘4’ (for 2003-2004) For ED Use Only Will always be ‘199’ 001010001 to 999999999 Justify Left Left Right Right

5

27

28

2

The student's original SSN as processed initially by the CPS. Name ID #1 Uppercase A to Z Spaces(s) The student's original . (Period) first two characters of ’ (Apostrophe) the last name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric Filler For ED Use Only ISIR Record Request Will always be ‘199’ #2 Original Social 001010001 to 999999999 Security Number #2 Name ID #2 Same as Name ID #1 Filler For ED Use Only ISIR Record Request Will always be ‘199’ #3

Left

6 7 8 9 10 11

29 53 56 65 67 91

52 55 64 66 90 93

24 3 9 2 24 3

Left Right Right Left Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-121

FDR Export Record Layout (Continued)
Field # Start End Length Changes 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 94 103 105 129 132 141 143 167 170 179 181 205 208 217 219 243 246 255 257 281 284 293 295 102 104 128 131 140 142 166 169 178 180 204 207 216 218 242 245 254 256 280 283 292 294 318 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 Field Name Original Social Security Number #3 Name ID #3 Filler ISIR Record Request #4 Original Social Security Number #4 Name ID #4 Filler ISIR Record Request #5 Original Social Security Number #5 Name ID #5 Filler ISIR Record Request #6 Original Social Security Number #6 Name ID #6 Filler ISIR Record Request #7 Original Social Security Number #7 Name ID #7 Filler ISIR Record Request #8 Original Social Security Number #8 Name ID #8 Filler Valid Content 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Justify Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-122

FDR Export Record Layout (Continued)
Field # Start End Length Changes 35 36 37 38 39 40 41 42 43 44 45 46 47 48 49 50 51 319 322 331 333 357 360 369 371 395 398 407 409 433 436 445 447 580 Total Bytes 321 330 332 356 359 368 370 394 397 406 408 432 435 444 446 579 580 580 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 133 1 Field Name ISIR Record Request #9 Original Social Security Number #9 Name ID #9 Filler ISIR Record Request #10 Original Social Security Number #10 Name ID #10 Filler ISIR Record Request #11 Original Social Security Number #11 Name ID #11 Filler ISIR Record Request # 12 Original Social Security Number #12 Name ID #12 Filler Input Record Type Valid Content Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only F = FDR Requests Justify Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-123

School Web Student Signature Hold Information Record Layout
(HOLD04OP)
Field # Start End Length Changes Field Name 1 1 9 9 Student’s Original Social Security Number Valid Content 001010001 to 999999999 Justify Right

2

10

25

16

The student's original SSN as provided on the application. Student's Last Name 0 to 9 Uppercase A to Z If non-blank, first Space(s) character must be a . (period) letter. Second ' (apostrophe) character must be - (dash) non-numeric. Can be blank Student's First Name 0 to 9 Uppercase A to Z If non-blank, first Space(s) character must be a . (period) letter. ' (apostrophe) - (dash) Can be blank Student’s Middle Uppercase A to Z Initial Blank

Left

3

26

37

12

Left

4

38

38

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-124

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes 5 39 73 35 Field Name Permanent Mailing Address Valid Content Justify Left 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent 0 to 9 City Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent Uppercase A to Z State Valid postal code See State/Country/ Jurisdiction Codes Blank Student’s Permanent 00000 to 99999 Zip Code Blank Student’s Date of Format is CCYYMMDD Birth 19000101 to 19991231 Blank

6

74

89

16

Left

7

90

91

2

Left

8 9

92 97

96 104

5 8

Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-125

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes 10 11 105 115 114 122 10 Field Name Valid Content Justify Right Left Student’s Permanent 0000000000 to Phone Number 9999999999 Blank 8 Modified Date Added Format is CCYYMMDD valid where content Date that the record CC = 20 was placed on Hold. YY = Year 03 or 04 MM = Month 01-12 DD = Day 01-31 1 Added 3 Electronic 3 = Easy FAFSA Deleted Application Entry 6 = Spanish FAFSA on the 5= Source Code Web FAFSA 7 = Renewal FAFSA on the Express Indicates the origin Web of the electronic 8 = English FAFSA on the application Web 9 = FAA Access 1 Signed By A = Applicant Only B = Applicant and Parent P = Parent only Blank = No signatures 1 Dependency Status D = Dependent I = Independent Pre-determined by origin software based on Dependency Status data provided. 9 RAPP SSN 001010001 to 999999999 Blank (valid only on nonWill be provided if Renewal Application) application was a Renewal

12

123

123

Right

13

124

124

Right

14

125

125

Left

15

126

134

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-126

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes 16 135 136 2 Field Name RAPP Name ID Valid Content Justify Left Uppercase A to Z Space(s) Will be provided if . (period) application was a ' (apostrophe) Renewal - (dash) Blank (valid only on nonRenewal Application) Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your destination initial Enrollment number form was processed.

17

137

142

6

Left

18

143

149

7

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-127

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes 19 150 199 Field Name Valid Content One and only one '@' atsign allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 13 characters <>()[]\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period For ED Use Only Justify Left 50 Added the Student's E-mail pipe address symbol as an invalid character before the @.

20

200 Total Bytes

200 200

1

Filler

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-128