Record Layouts

This section provides all the necessary record layouts needed for users to create their own software to participate in the EDE process.

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-1

Header Record Sent To/Received From The CPS
Field # Start End Length Changes Field Name 1 1 12 12 Header Record Identifier Valid Content CPS HEADER One blank position after CPS, and two blank positions after HEADER 4-digit numeric zero filled Justify Left

2

13

16

4

Data Record Length Indicates length of the data records Sent To CPS: Type of Data Transmitted

Right

3

17

17

1

4

18

24

5 6

25 27

26 34

For ED Use Only ‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your initial Enrollment form destination number was processed. 2 Filler For ED Use Only 8 Modified Creation Date Format is valid CCYYMMDD where content Date that batch was CC = 20 for YY created. YY = Year 02, 03, or 04 MM = Month 01-12 DD = Day 01-31 7

------------------------Received From CPS: Filler Destination Number

A = Initial Applications H = Corrections or Duplicate requests F = FDR Request S = Signature Corrections 7 = PIN Request --------------------------

Left

Left

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-2

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name 7 35 40 6 Creation Time Time that batch was created. 8 9 41 53 52 56 12 Filler 4 Modified Award Year valid content Current Academic Cycle Valid Content Format is HHMMSS where HH = Hour 00-23 MM = Minute 00-59 SS = Second 00-59 Blank ‘0304’ for 2003-2004 Justify Right

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-3

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name 10 57 79 23 Modified Sent To CPS: valid Batch Number content for cycle year Removed #S from If -----------------------Received Received From CPS: Batch Number ISIR Batch Type Valid Content
IF SENT, Batch Type: #A = Export Applications-Initial #C = Export Corrections/ Duplicates #F = Export FDR #S = Signature Corrections --------------------------IF RECEIVED, ISIR Batch Type: #A = Electronic App #C = Correction/ Duplicate #E = Automatic ISIRs #F = Federal Data Requests #G = CPS System Generated #I = Year To Date (YTD) #K = State Agency NonResident #L = State Agency Resident --------------------------Cycle Year: 4 = 2003-2004 -------------------------Federal School Code: X00000 to X99999 Valid characters for first position X are 0 (zero), B, E, or G, or State Agency: 3-byte code, YY# followed by 3 spaces. Valid characters for Y are alpha and # numeric -------------------------Date: Current date using the format CCYYMMDD -------------------------Time: Current time using the format HHMMSS

Justify Left

------------------------Both Sent To and Received From CPS for: Cycle Year Federal School Code Date Time

11

80

82

3

Filler

Blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-4

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name 12 83 84 2 Renamed Sent To CPS: field ------------------------Received From CPS: Deleted Transaction Data 41, 54, Source/Type Code and 77 Indicates the origin of Added 32, the transaction. 33, and 34 Modified 31, 51, 52, 53, 55, 56, and 63 Valid Content
Blank -------------------------11 = Electronic App 31 = Electronic Full SAR Correction 32 = Electronic Signature 33 = Quick Correction 34 = Electronic Verification Worksheet Correction 51 = Paper Application 52 = Paper Renewal Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page 61 = FAFSA on the Web 62 = Renewal on the Web 63 = Corrections on the Web 64 = FAA Corrections on the Web 72 = CPS System Generated 73 = CPS NSLDS PostScreening 74 = CPS FDR and YTD 75 = CPS Signature Correction 76 = CPS INS Secondary Confirmation 81 = PIC

Justify Right

13

85

85

1

Filler

Blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-5

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name Filler 14 86 N N minus 85 This filler space is appended to make the Header the same length as the longest record in the file. Valid Content Blank N = The length of the record found in the Data Record length field. (Field #2) Justify Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-6

Trailer Record Sent To/Received From The CPS
Field # Start End Length Changes Field Name Valid Content 1 1 12 12 Trailer Record Identifier CPS TRAILER One blank position after CPS and one blank position after TRAILER 2 13 16 4 Data Record Length 4-digit numeric Indicates length of the data records Sent To CPS: Type of Data Transmitted Justify Left

Right

3

17

17

1

4

18

24

5

25

32

6

33

38

‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your initial Enrollment Form destination number was processed 8 Modified Creation Date Format is valid CCYYMMDD where content Date that batch was CC = 20 YY created by CPS YY = Year 02, 03, or 04 MM = Month 01-12 DD = Day 01-31 6 Creation Time Format is HHMMSS where Time that batch was HH = Hour 00-23 created by CPS MM = Minute 00-59 SS = Second 00-59

7

--------------------Received From CPS: Filler Destination Number

A = Initial Applications H = Corrections or Duplicates S = Signature Corrections F = FDR Request 7 = PIN Request --------------------------Blank

Left

Left

Left

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-7

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name 7 39 45 7 Modified Filler length of filler from 14 bytes 8 46 49 4 Modified Award Year valid content Current Academic Cycle 9 50 54 5 Total Number of Student Records in this batch Valid Content Blank Justify Left

‘0304’ for 2003-2004

Right

00000 to 99999

Right

10 11 12

55 78 79

77 78 80

This count includes all records originally Number of Students for included in this batch, which you will receive including those an ISIR or a reject. imported as error files. 23 Batch Number Same as in the Header Record 1 Filler Blank 2 Same as Sent To CPS: Blank field 12 in ----------------------------------------------the Received From CPS: Same as field 12 in the Header Transaction Data Header Record Record Source/Type Code Indicates the origin of the transaction. Sent To CPS: Filler Blank ----------------------------------------------Received From CPS: 0000001 to 9999999 Accepted Student Record Count (Count of student records within this batch being added to the database)

Right Left Right

13

81

87

7

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-8

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name 14 88 94 7 Sent To CPS: Filler ---------------------Received From CPS: Error Record Count (Count of student records within this batch which are in error and will be imported as error files) 15 95 101 7 Added Sent To CPS: Filler ---------------------Received From CPS: INS Secondary Hold Count (Count of student records within this batch which are being held for INS Secondary Hold.) 16 102 108 7 Sent To CPS: Filler --------------------Received From CPS: Not On Database Count (Count of student records not on the CPS database). These records are also included in the count for error records. 17 109 109 1 Sent To CPS: Filler ---------------------Received From CPS: Batch Indicator Valid Content Blank --------------------------0000001 to 9999999 Justify Right

Blank --------------------------0000001 to 9999999

Right

Blank --------------------------0000001 to 9999999

Right

Blank --------------------------Y = Accepted N = Rejected Must be non-blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-9

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes Field Name 18 110 N N minus Filler 109 This filler space is appended to make the Trailer the same length as the longest record in the file. Valid Content Blank N = The length of the record found in the Data Record Length field. (Field #2) Justify Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-10

EDE Batch Level Error Report Import Record Layout (CORE04OP/EAPR04OP/FDRE04OP/FDRU04OP/SIGA04OP)
Field # Start End Length Changes Field Name 1 1 1 1 Reject Type 2 2 24 23 Modified Batch Number valid content for cycle year Valid Content Always 'B'
Batch Type: #A = Electronic App ISIRs #C = Correction/ Duplicate ISIRs #E = Automatic ISIRs #F = Federal Data Requests #K = State Agency NonResident ISIRs #L = State Agency Resident ISIRs #S = Signature Corrections -------------------------Cycle Year: 4 = 2003-2004 -------------------------Federal School Code: X00000 to X99999 Valid characters for first position X are 0 (zero), B, E, or G. or State Agency: 3-byte code, YY# followed by 3 spaces Valid characters for Y are alpha and # numeric -------------------------Date: Current date using the format CCYYMMDD -------------------------Time: Current time using the format HHMMSS

Justify Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-11

EDE Batch Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content 3 25 33 9 Original Social Security 001010001 to Number 999999999 The student's original SSN as processed initially by the CPS. Name ID First two characters of last name. Will be constant throughout the cycle, regardless of corrections to last name. 5 36 37 2 Transaction Number Justify Right

4

34

35

2

Uppercase A to Z Blank If non-blank, first character must contain a letter and second character must be nonnumeric. 01 to 99

Left

Left

6

38

44

7

7

45

45

1

8

46

53

8

The transaction number indicating the ISIR transaction to be corrected. Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your initial Enrollment form destination number was processed. Transaction Type E = Electronic Correction /Duplicates Type of transactions S = Signature Record being rejected Z = Electronic Applications F = FDR Creation Date Format is CCYYMMDD Date created

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-12

EDE Batch Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes Field Name 9 54 57 4 Modified Award Year valid content Current Academic Cycle 10 58 102 45 Error Message Text Valid Content Always ‘0304’ for 2003-2004 Justify Right

11 12

103 107

106 108

4 2

13

109 Total Bytes

109 109

1

See ‘Batch Level Error Messages' table in the Processing Codes section. Edit Code – For ED Use 0001 to 9999 Only Error Message Code See ‘Batch Level Error Messages’ table in the Processing Codes section. Filler For ED Use Only

Left

Left Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-13

EDE Record Level Error Report Import Record Layout
(CORE04OP/FDRE04OP/FDRU04OP/SIGA04OP)
Field # Start End Length Changes Field Name 1 1 5 5 Serial Number Valid Content 00001 to 99999 Justify Right

2

6

14

9

Must be non-blank. Must be in ascending sequential order. Original Social Security 001010001 to Number 999999999 The student's original SSN as processed initially by the CPS. Name ID First two characters of last name. Will be constant throughout the cycle, regardless of corrections to last name.

Right

3

15

16

2

Uppercase A to Z Blank If non-blank, first character must contain a letter and second character must be nonnumeric. 01 to 99

Left

4

17

18

2

Transaction Number The transaction number indicating the ISIR transaction to be corrected.

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-14

EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes Field Name 5 19 34 16 Student's Last Name Valid Content 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Second character nonnumeric 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank 000 to 999 See ‘Record Level Error Messages’ table in the Processing Codes section. 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) * (asterisk) = Corrected to Blank Justify Left

6

35

46

12

Student's First Name

Left

7 8

47 50

49 65

3 16

SAR Item Number Error Message Text

Right Left

9

66

102

37

Invalid content sent from the destination Actual data submitted by the destination.

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-15

EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content 10 103 106 4 Edit Code – For ED Use 0000 to 9999 Only 11 107 108 2 Error Code See ‘Record Level Error Messages’ table in the Processing Codes section. 12 109 109 1 Filler For ED Use Only Total 109 Bytes Justify Left Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-16

ISIR Record Description/Data Dictionary
(SARA04OP, EAPS04OP, CORR04OP, ESFN04OP, ESFR04OP, FDRF04OP, SYSG04OP, YTDO04OP, YTDR04OP, YTDN04OP)
Field SAR # Field Start End Length Changes Field Name 1 1 1 1 Modified Batch Year valid content 2 112 2 2 1 Student Last Name/ SSN Change Flag Valid Content 4, Will always be ‘4’ (for 2003-2004) Justify Signed Left

3

3

11

9

N = Last Name change Left S = Social Security Number change Indicates whether the B = Social Security student’s last name Number and last name and/or Social Security change Number (SSN) have Blank = No change been changed. Original Social 001010001 to Right Security Number 999999999 The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of the . (period) last name as they were ' (apostrophe) on the initial - (dash) application, regardless Blank of any corrections to the last name. Transaction Number 01 to 99 The CPS transaction number of this ISIR.

4

12

13

2

Left

5

14

15

2

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-17

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 6 008 16 24 9 Student’s Current Social Security Number Valid Content 001010001 to 999999999 Justify Signed Right

7

001

25

40

16

8

002

41

52

12

9

003

53

53

1

Student's SSN on this transaction. It will be different from the student’s original SSN only if it has been corrected or changed. Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-18

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 10 004 54 88 35 Permanent Mailing Address Valid Content 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes Blank 00000 to 99999 Blank Format is CCYYMMDD 19000101 to 19991231 Blank Justify Signed Left

11

005

89

104

16

Student’s Permanent City

Left

12

006

105

106

2

Student’s Permanent State

Left

13 14

007 009

107 112

111 119

5 8

Student’s Permanent Zip Code Student’s Date of Birth

Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-19

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 15 010 120 129 10 Student’s Permanent Phone Number 16 011 130 149 20 Valid Content 0000000000 to 9999999999 Blank Student’s Driver’s 0 to 9 License Number Uppercase A to Z Space(s) - (dash) * (asterisk) Blank Student’s Driver’s Valid two letter postal License State Code code See State/Country/ Jurisdiction Codes Blank Student’s Citizenship 1 = U.S. citizen (or Status U.S. national) 2 = Eligible nonThe value the student citizen reported for 3 = Neither 1 or 2, Not citizenship. eligible Blank Student’s Alien 000000001 to Registration Number 999999999 Blank Student’s Marital 1 = Unmarried (single, Status divorced, or widowed) 2 = Married/Remarried 3 = Separated Blank Student’s Marital Format is CCYYMM Status Date 190001 to 200412 Blank Justify Signed Right

Left

17

012

150

151

2

Left

18

013

152

152

1

Left

19

014

153

161

9

Left

20

015

162

162

1

Left

21

016

163

168

6 Modified valid content

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-20

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 22 017 169 169 1 Modified Summer 2003? field name year reference Justify Valid Content Signed 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure Left 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Middle School/Jr. Left High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank

23

018

170

170

1 Modified Fall 2003? field name year reference 1 Modified Winter 2003-2004? field name year reference 1 Modified Spring 2004? field name year reference 1 Modified Summer 2004? field name year reference 1 Father’s Highest Grade Level Completed

24

019

171

171

25

020

172

172

26

021

173

173

27

022

174

174

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-21

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 28 023 175 175 1 Mother’s Highest Grade Level Completed Valid Content 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes Blank 1 = Yes 2 = No Blank Justify Signed Left

29

024

176

177

2

Student’s State of Legal Residence

Left

30

025

178

178

31

026

179

184

1 Modified field name year reference 6 Modified valid content

Student Legal Resident Before 0101-1998? Student’s Legal Residence Date

Left

32

027

185

185

1

33

028

186

186

1

Format is CCYYMM 190001 to 200412 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Are You Male? 1 = Yes 2 = No Blank Do you want Selective 1 = Yes Service to register 2 = No you? Blank

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-22

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 34 029 187 187 1 Degree/Certificate Valid Content
1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank

Justify Signed Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-23

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 35 030 188 188 1 Modified Grade Level in field name College in 2003-2004 year reference Valid Content 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank HS Diploma or GED 1 = Yes Received? 2 = No Blank Modified First Bachelor’s 1 = Yes field name Degree By 07-012 = No year 2003? Blank reference Interested in Student 1 = Yes Loans? 2 = No Blank Interested in Work1 = Yes Study? 2 = No Blank Drug Conviction 1 = No Affecting Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank Student’s Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank Justify Signed Left

36

031

189

189

1

Left

37

032

190

190

1

Left

38

033

191

191

1

Left

39

034

192

192

1

Left

40

035

193

193

1

Left

41

036

194

194

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-24

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 42 037 195 195 1 Modified Student’s Type of field name 2002 Tax Form Used? year reference Valid Content 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 = Yes Left 2 = No 3 = Don’t Know Blank -999999 to 999999 Right Blank Signed 00000 to 99999 Blank 00 to 99 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank Right Right Right Signed Right Signed Right Justify Signed Left

43

038

196

196

1

Student Eligible to file 1040A or 1040EZ? Student’s Adjusted Gross Income from IRS form Student’s U.S. Income Tax Paid Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B

44

039

197

202

6

45 46 47 48 49

040 041 042 043 044

203 208 210 216 222

207 209 215 221 226

5 2 6 6 5

50

045

227

231

5

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-25

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 51 046 232 236 5 Student’s Total Amount from Worksheet C 52 047 237 242 6 Student’s Investment Net Worth 53 048 243 248 6 Student’s Business and/or Investment Farm Net Worth 54 049 249 254 6 Student’s Cash, Savings, and Checking 55 050 255 256 2 No. of Months Veterans Education Benefits Received 56 051 257 260 4 Increased Monthly Veterans field Education Benefits length from 3 bytes 57 052 261 261 1 Modified Born Before 01-01field name 1980? year reference 58 053 262 262 1 Modified Working on a field name Master’s or Doctorate year Program in 2003reference 2004? 59 054 263 263 1 Is Student Married? Valid Content 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank 0000 to 9999 Blank Justify Signed Right

Right Right

Right

Right

Right

1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Left

Left

Left

60

055

264

264

1

Have Children you support?

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-26

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 61 056 265 265 1 Have Legal Dependents Other than Children or Spouse? 62 057 266 266 1 Orphan or Ward of Court? 63 058 267 267 1 Veteran of U.S. Armed Forces? Parent’s Marital Status Valid Content 1 = Yes 2 = No Blank Justify Signed Left

64

059

268

268

1

65

061

269

277

66

062

278

293

9 Modified Father’s/Stepfather’s field name Social Security Number 16 Modified Father’s/Stepfather’s field name Last Name

67

063

294

302

68

064

303

318

9 Modified Mother’s/ field name Stepmother’s Social Security Number 16 Modified Mother’s/ field name Stepmother’s Last Name

1 = Yes Left 2 = No Blank 1 = Yes Left 2 = No Blank 1 = Married/Remarried Right 2 = Single 3 = Divorced/ Separated 4 = Widowed Blank 000000000 to Right 999999999 Blank 0 to 9 Left Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 000000000 to Right 999999999 Blank 0 to 9 Left Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-27

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 69 065 319 320 2 Parents’ Number of Family Members 70 066 321 321 1 Modified Parents’ Number in field name College 2003-2004 year (Parents’ excluded) reference 71 067 322 323 2 Parents’ State of Legal Residence Valid Content 01 to 99 Blank 1 to 9 Blank Justify Signed Right Right

72

068

324

324

73

069

325

330

1 Modified field name year reference 6 Modified valid content

Parents Legal Residents before 0101-1998? Parents’ Legal Residence Date

Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200412 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 00 to 99 Blank 1 = Already Completed 2 = Will File 3 = Will Not File Blank

Left

Left

Left

74 75

070 071

331 333

332 333

2 1

Age of Older Parent Parents’ Tax Return Completed?

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-28

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 76 072 334 334 1 Modified Parents’ Type of 2002 field name Tax Form Used? year reference Valid Content 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 = Yes Left 2 = No 3 = Don’t Know Blank -999999 to 999999 Right Blank Signed 000000 to 999999 Blank 00 to 99 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank Right Right Right Signed Right Signed Right Justify Signed Left

77

073

335

335

1

Parents’ Eligible to file 1040A or 1040EZ? Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B

78

074

336

341

6

79 80 81

075 076 077

342 348 350

347 349 355

6 2 6

82

078

356

361

6

83

079

362

366

5

84

080

367

371

5

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-29

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 85 081 372 376 5 Parents’ Total Amount from Worksheet C 86 082 377 382 6 Parents’ Investment Net Worth 87 083 383 388 6 Parents’ Business and/or Investment Farm Net Worth 88 084 389 394 6 Parents’ Cash, Savings, and Checking 89 085 395 396 2 Student’s Number of Family Members 90 086 397 397 1 Modified Student’s Number in field name College 2003-2004 year reference 91 087 398 403 6 Federal School Code #1 Valid Content 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 0 to 9 Blank Justify Signed Right

Right Right

Right

Right Right

92

088

404

404

1

93

089

405

410

6

94

090

411

411

1

X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G Federal School Code 1 = On Campus #1 Housing Plans 2 = Off Campus 3 = With Parent Blank Federal School Code X00000 to X99999 #2 Blank Valid characters for the first position are 0 (zero), B, E, or G. Federal School Code 1 = On Campus #2 Housing Plans 2 = Off Campus 3 = With Parent Blank

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-30

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 95 091 412 417 6 Federal School Code X00000 to X99999 Left #3 Blank Valid characters for the first position are 0 (zero), B, E, or G. 96 092 418 418 1 Federal School Code 1 = On Campus Left #3 Housing Plans 2 = Off Campus 3 = With Parent Blank 97 093 419 424 6 Federal School Code X00000 to X99999 Left #4 Blank Valid characters for the first position are 0 (zero), B, E, or G. 98 094 425 425 1 Federal School Code 1 = On Campus Left #4 Housing Plans 2 = Off Campus 3 = With Parent Blank 99 095 426 431 6 Federal School Code X00000 to X99999 Left #5 Blank Valid characters for the first position are 0 (zero), B, E, or G. 100 096 432 432 1 Federal School Code 1 = On Campus Left #5 Housing Plans 2 = Off Campus 3 = With Parent Blank 101 097 433 438 6 Federal School Code X00000 to X99999 Left #6 Blank Valid characters for the first position are 0 (zero), B, E, or G. 102 098 439 439 1 Federal School Code 1 = On Campus Left #6 Housing Plans 2 = Off Campus 3 = With Parent Blank

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-31

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 103 099 440 489 50 Added the Student’s E-mail pipe Address symbol as an invalid character before the @. Valid Content One and only one '@' at-sign allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 13 characters < > ( ) [ ]\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 09, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Format is CCYYMMDD 20030101 to 20041231 Blank Justify Signed Left

104

100

490

497

8 Modified valid content

Date Application Completed

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-32

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 105 101 498 498 1 Signed By Valid Content A = Applicant Only B = Applicant and Indicates if only the Parent applicant, or only the P = Parent only parent, or both Blank = No signatures applicant and parent signed the transaction. Preparer’s Social 000000000 to Right Security Number 999999999 Blank Preparer’s SSN provided on the transaction. Preparer’s Employer 000000000 to Right Identification Number 999999999 (EIN) Blank Preparer’s Signature 1 = Yes Left Blank Indicates that a preparer signed the transaction. Transaction Receipt Format is Left Date CCYYMMDD 20030101 to 20041231 Date the transaction was received by the MDE or School for data entry or the date the student entered record on the Web. Justify Signed Left

106

102

499

507

9

107

103

508

516

9

108

104

517

517

1

109

105

518

525

8 Modified valid content

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-33

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 110 106 526 526 1 Dependency Override 1 = Dependent to Left Indicator Independent 2 = Dependent to Indicates that a Independent Override Dependency Override Canceled was requested on this 3 = Dependency transaction. Override request failed Blank = Dependency override not requested 111 108 527 532 6 FAA Federal School X00000 to X99999 Left Code Valid characters for first position are 0 Indicates the Federal (zero), B, E, or G School Code that Blank = No requested a Dependency Override dependency override or FAA EFC or Adjusted Adjustment done Calculation request. 112 533 533 1 Filler For ED Use Only Left 113 107 534 534 1 FAA Adjustment 1 = EFC Adjustment Left processed Indicates whether a 2 = EFC Adjustment FAA requested an request failed EFC adjustment and if Blank = no EFC it was processed. Adjustment requested

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-34

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 114 535 535 1 Added Q Input Record Type and V Modified S Valid Content C = Correction Application D = Duplicate Request H = Correction Q= EDE Quick Correction R = Renewal FAFSA on the Web or Paper Renewal FAFSA S = Web Signatures V = EDE Verification Corrections Blank = Initial Application 00001 to 99999 Justify Signed Left

115

536

540

5

Serial Number Sequential position of the ISIR in the batch, except in SARA files.

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-35

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes 116 541 563 23 Change to the MDE Batch Number format Deleted #S Sample MDE batch numberPI4ppppppppppppbbb bbbbb Field Name Batch Number Sample EDE batch number#X4000000CCYYM MDDhhmmss Valid Content
EDE batch numbers consist of the following: 2 characters for ISIR Batch Type: #A = Electronic App #C = Correction/ Duplicate #F = FDR #G = CPS System Generated #I =YTD #K = State Agency NonResident #L = Full State Agency Resident #Y = Reprocessed Records #Z = CPS System Generated 1 digit Cycle Year = 4 6 characters for Federal School Code or State Agency Code 8 digits for current date in CCYYMMDD format 6 digits for current time in HHMMSS format MDE batch numbers consist of the following: PI - stands for Packet ID 1 digit Cycle Year = 4 12-digit Packet ID from IDC 8 blank spaces

Justify Signed
Left

117

113

564

564

1

Early Analysis Flag Used to indicate a student who is requesting Early Admission to your school.

1 = Early Analysis Applicant Blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-36

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 118 565 565 1 Added 3 Electronic Application Entry Deleted 5 Source Code Valid Content 2 = FAA Entry 3 = Easy FAFSA 6 = Spanish FAFSA on the Web Indicates the origin of 7 = Renewal FAFSA the electronic on the Web application 8 = English FAFSA on the Web 9 = FAA Access 6 Filler For ED Use Only 7 Modified ETI Destination ‘TGXXXXX’ where name from Number XXXXX is the 5-digit Code to numeric code assigned Number TG number assigned by SAIG by SAIG. Blank 1 Added Reject Override A1 = Yes Date of Birth year is Blank 1900 to 1928. 1 Modified Reject Override B1 = Yes field name Date of Birth since Blank year September 1, 1987 reference 1 Added Reject Override C1 = Yes Taxes paid is greater Blank than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. 1 Reject Override N1 = Yes Missing first or last Blank name 1 Reject Override W- 1 = Yes Questionable number Blank of family members. Justify Signed Right

119 120

566 572

571 578

Left Left

121

579

579

122

580

580

Left

123

581

581

124

582

582

Left

125

583

583

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-37

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 126 584 584 1 Assumption Override 1Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 127 585 585 1 2Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 128 586 586 1 3Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 129 587 587 1 4Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Valid Content 1 = Yes Blank Justify Signed Left

1 = Yes Blank

Left

1 = Yes Blank

Left

1 = Yes Blank

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-38

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 130 588 588 1 Assumption Override 5Parents’ Total from Worksheet C assumed to be zero. Allow parents’ income from Worksheet C to be greater than zero and greater than a fixed percentage of the parents' total income. 131 589 589 1 Assumption Override 6Student’s Total from Worksheet C assumed to be zero. Allow student’s income from Worksheet C to be greater than zero, and equal or greater than student's total income. 132 590 590 1 Dependency Status Valid Content 1 = Yes Blank Justify Signed Left

1 = Yes Blank

Left

D = Dependent, calculated EFC Determined by CPS provided based on Dependency I = Independent, Status data provided. calculated EFC provided X = Dependent rejected, no EFC calculated Y = Independent rejected, no EFC calculated

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-39

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 133 591 598 8 Modified Application Receipt valid Date content Date the application was received by the MDE or School for data entry or the date the student entered record on the Web. 134 599 599 1 Processed Record Type Valid Content Format is CCYYMMDD 20030101 to 20041231 Justify Signed Left

135

600

601

2

Correction Applied against Transaction Number

136

602

602

1 Deleted P System Generated Indicator Transaction initiated by the CPS with no input from the applicant.

C = Correction Application H = Correction/ Duplicate Blank = Initial Application 01 to 99 Blank = Transaction not a result of a correction A = Applicant released from Drug Enforcement hold D = Duplicate request I = INS Secondary confirmation L = Duplicate request and NSLDS match data has changed N = NSLDS postscreening transaction Z = Reprocessed transaction Blank = Not a system generated transaction

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-40

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 137 603 603 1 Duplicate Request Indicator Valid Content D = Duplicate request Blank Justify Signed Left

138

604

604

139

605

605

140

606

606

141

607

607

142

608

608

Indicates this transaction is a result of a duplicate request. 1 Source of Correction A = Applicant D = CPS S = School Blank 1 Modified Parents’ Calculated 1, 2, or 3 = Tax Filer field name 2002 Tax Status 4 or 5 = Non-Tax Filer year Blank reference CPS determination of tax filing status. 1 Modified Student’s Calculated 1, 2, or 3 = Tax Filer field name 2002 Tax Status 4 or 5 = Non-Tax Filer year Blank reference CPS determination of tax filing status. 1 Graduate Flag Y = Yes response to BA question and/or Graduate status question Blank = Graduate Flag not set 1 Automatic Zero EFC Y = EFC set to zero based on income Zero EFC is criteria automatically set if Blank = Flag not set simplified needs test met and taxable income is $13,000 or less.

Left

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-41

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 143 609 609 1 EFC Change Flag Valid Content 1 = EFC increase 2 = EFC decrease Blank = No change Justify Signed Left

144

610

610

1

145

611

611

1

146

612

625

14

Indicates if the EFC has gone up or down from the transaction being applied against. SAR C Flag Y = C flag set, resolution required on one or more match results Blank = No flag set Simplified Needs Test Y = SNT met (SNT) N = SNT not met or insufficient Applicant meets information to certain criteria for tax determine SNT filing status and eligibility income level and is Blank not required to provide asset information. Reject Reason Codes A to Z 01 to 99 Alpha/numeric Blank = Applicant not character indicating rejected why an application or correction has been Up to seven 2rejected. character codes See Processing Codes section for specific code tables and details.

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-42

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 147 626 626 1 Selective Service Match Flag Justify Valid Content Signed Y = Registration status Left confirmed N = Registration status Results from SS not confirmed Match for applicants T = Temporarily who met criteria to be Exempt sent to match. Blank = Record not sent to Selective Service Selective Service Y = Registration Left Registration Flag completed N = Registration not Results from student’s completed request to be T = Temporarily registered with Exempt Selective Service. Blank = Record not sent to Selective Service. INS Match Flag Y = Citizenship Left confirmed Results from INS N = Citizenship not match for applicants confirmed who met criteria to be Blank = Record not sent to match. sent to INS INS Verification 000000000000000 to Left Number 999999999999999 Blank Identification # provided by the Immigration and Naturalization Service indicating that primary verification was performed.

148

627

627

1

149

628

628

1

150

629

643

15

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-43

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 151 644 644 1 Secondary INS Match C = INS has not yet Left Flag confirmed eligible non-citizen status Results from INS N = INS did not Confirmation for confirm eligible nonapplicants who failed citizen status Primary P = Pending Results of Confirmation. Secondary Confirmation X = INS did not have enough information to confirm eligible noncitizen status Y = Citizenship status confirmed by INS Blank = N/A 152 645 659 15 Filler For ED Use Only Left 153 660 660 1 SSN Match Flag 1 = No match on SSN Left 2 = SSN and name Results from SSN match, no match on Match with Social DOB Security 3 = SSN match, no Administration. match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-44

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 154 661 661 1 SSA Citizenship Flag A = U.S. citizen Left B = Legal alien, Results from eligible to work Citizenship Match C = Legal alien, not with Social Security eligible to work Administration. D = Other E = Alien, student restricted, work authorized F = Conditionally legalized alien N = Unable to verify citizenship due to no match on SSN, name or date of birth * = Foreign Blank = Domestic born (U.S. Citizen) 155 662 669 8 Modified SSN Date of Death CCYYMMDD Left valid 19000101 to 20041231 content Date of Death Blank provided for this SSN from the Social Security Administration. 156 670 670 1 NSLDS Match Flag 1 = Eligible for Title Right IV Aid Results of the NSLDS 2 = Default Match. 3 = Overpayment 4 = Default and Overpayment 7 = Match but no data provided 8 = Record not sent to NSLDS

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-45

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 157 671 676 6 Modified NSLDS Postfrom a 2- Screening Reason byte field Code Valid Content
01 = Default added 02 = Overpayment added 03 = Default resolved 04 = Overpayment resolved Modified The student’s 05 = Master Promissory Blank eligibility has changed Note status change since the previous 06 = Loan went into Added 11, prescreening. Discharged status 12, and 13 07 = Loan out of This field can contain Discharged status This field up to 3 reason codes 08 = Closed school 09 = Exceeded can at 2-bytes each. Subsidized loan limit contain up 10 Exceeded Combined to 3 reason loan limit codes at 211 = No longer bytes each. exceeding subsidized loan status 12 = No longer exceeding combined loan limit 13 = Change in type of discharged loan 99 = Other Blank = Not an NSLDS postscreening transaction

Justify Signed Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-46

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 158 677 677 1 VA Match Flag Valid Content 1 = Veteran status confirmed Results of the 2 = Record found on Veterans Affairs VA database but not a Match. qualifying Veteran 3 = Record not found on VA database 4 = Record found on VA database but applicant on active duty 8 = Record not sent to VA Blank 1 Filler For ED Use Only 2 Removed Verification Tracking Numeric value = alpha Flag Selected values. Blank = Not selected Values will be numeric but are not defined at this point 1 Student is selected for Y = Selected Verification N = Not Selected * = A subsequent transaction was selected for verification Justify Signed Left

159 160

678 679

678 680

Left Left

161

681

681

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-47

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 162 682 682 1 Subsequent Application Flag Valid Content Y = Subsequent application from student Blank = Not a subsequent application Justify Signed Left

163

683

684

Indicates that an initial application with the same SSN and name ID as a transaction already on the CPS database was submitted. 2 Renamed Application Data 11 = Electronic App field Source/Type Code 51 = Paper Application 52 = Paper Renewal Deleted Indicates the origin of Application 41, 53, 56 the initial application. 55 = Paper Spanish Application Added 51 61 = FAFSA on the Web Modified 62 = Renewal FAFSA 52, 55 on the Web

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-48

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 164 685 686 2 Renamed Transaction Data field Source/Type Code Deleted 41, 54, and 77 Added 32, 33, and 34 Modified 31, 51, 52, 53, 55, 56 and 63 Valid Content
11 = Electronic App 31 = Electronic Full SAR Correction Indicates the origin of 32 = Electronic Signature the transaction. 33 = Quick Correction 34 = Electronic Verification Worksheet Correction 51 = Paper Application 52 = Paper Renewal Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page 61 = FAFSA on the Web 62 = Renewal FAFSA on the Web 63 = Corrections on the Web 64 = FAA Corrections on the Web 72 = CPS System Generated 73 = CPS NSLDS PostScreening 74 = CPS FDR and YTD 75 = CPS Signature Correction 76 = CPS INS Secondary Confirmation 81 = PIC

Justify Signed Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-49

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 165 687 690 4 Data Release Number 0000 to 9999 Left (DRN) Blank = Transaction not in response to Will only be included electronic application when the transaction was initiated as an Electronic Application at the destination number. 166 691 698 8 Modified Transaction Processed Format is Left valid Date CCYYMMDD content 20030101 to 20041231 Date that CPS computed this transaction. 167 699 701 3 Compute Batch 000 to 999 Left Number 168 702 821 120 Added FAFSA Data Verify 0 = Not corrected to Right Flags the same value 1 = Corrected to the See the Field Name same value and Position Cross2 = Asked to be Reference Table in verified section 4 Each FAFSA Data Verify flag byte corresponds to a specific SAR field and indicates fields corrected to the same value on the transaction being corrected.

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-50

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 169 822 941 120 Correction Flags See the Field Name and Position CrossReference Table in section 4 Valid Content 0 = No Correction Made 1= Field Corrected on this transaction 2 = Field Corrected on previous transaction Justify Signed Right

170

942 1061

120

Each correction flag byte corresponds to a specific SAR field and indicates fields that have been corrected. Highlight Flags 0 = No Highlight Made Right 1 = Field Highlighted See the Field Name Each highlight flag and Position CrossReference Table in byte corresponds to a section 4. specific SAR field Each highlight flag byte corresponds to a specific SAR field and indicates fields highlighted in boldface on the SAR. Paid EFC 00000 to 99999 Blank = None Primary or Secondary Calculated EFC, whichever is lower. Primary EFC 00000 to 99999 Blank = None The primary 9 month Calculated EFC calculated. FNT, unless SNT met.

171

1062 1066

5

Left

172

1067 1071

5

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-51

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 173 1072 1076 5 Secondary EFC Valid Content 00000 to 99999 Blank = None Calculated Justify Signed Left

174

1077 1077

1

175

1078 1078

1

The secondary 9 month EFC calculated. FNT provided only if SNT is met and asset information is provided. Federal Pell Grant P = Primary EFC Paid EFC Type S = Secondary EFC Blank = None Identifies which EFC Calculated was placed in Paid EFC. Primary EFC Type 1 = FNT: Dependent 2 = FNT: Independent Identifies formula without dependents type used to calculate other than a spouse the primary EFC. 3 = FNT: Independent with dependents other than a spouse Full Needs Test (FNT) 4 = SNT: Dependent 5 = SNT: Independent Simplified Needs Test without dependents other than a spouse (SNT) 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-52

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 176 1079 1079 1 Secondary EFC Type 1 = FNT: Dependent Left 2 = FNT: Independent without dependents Identifies formula type used to calculate other than a spouse secondary EFC. 3 = FNT: Independent with dependents other Full Needs Test than a spouse (FNT) 4 = SNT: Dependent 5 = SNT: Independent Simplified Needs Test without dependents other than a spouse (SNT) 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 177 1080 1084 5 Primary Alternate 00000 to 99999 Left Month 1 Blank = None Calculated The primary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. 178 1085 1089 5 Primary Alternate 00000 to 99999 Left Month 2 Blank = None Calculated 179 1090 1094 5 Primary Alternate 00000 to 99999 Left Month 3 Blank = None Calculated 180 1095 1099 5 Primary Alternate 00000 to 99999 Left Month 4 Blank = None Calculated

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-53

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 181 1100 1104 5 Primary Alternate Month 5 182 1105 1109 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8 Primary Alternate Month 10 Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 Valid Content 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated Justify Signed Left

Left

183

1110 1114

5

Left

184

1115 1119

5

Left

185

1120 1124

5

Left

186

1125 1129

5

Left

187

1130 1134

5

Left

188

1135 1139

5

Left

189

1140 1144

5

190

1145 1149

5

The secondary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Secondary Alternate 00000 to 99999 Month 2 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 3 Blank = None Calculated

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-54

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 191 1150 1154 5 Secondary Alternate Month 4 192 1155 1159 5 Valid Content 00000 to 99999 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 5 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 6 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 7 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 8 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 10 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 11 Blank = None Calculated Secondary Alternate 00000 to 99999 Month 12 Blank = None Calculated TI: Total Income -9999999 to 9999999 Blank = None Calculated ATI: Allowances 0000000 to 9999999 Against Total Income Blank = None Calculated STX: State and Other -9999999 to 9999999 Tax Allowance Blank = None Calculated EA: Employment 0000000 to 9999999 Allowance Blank = None Calculated Justify Signed Left

Left

193

1160 1164

5

Left

194

1165 1169

5

Left

195

1170 1174

5

Left

196

1175 1179

5

Left

197

1180 1184

5

Left

198

1185 1189

5

Left

199

1190 1196

7

Right Signed Left

200

1197 1203

7

201

1204 1210

7

Right Signed Left

202

1211 1217

7

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-55

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 203 1218 1224 7 IPA: Income 0000000 to 9999999 Protection Allowance Blank = None Calculated 204 1225 1231 7 AI: Available Income -9999999 to 9999999 Blank = None Calculated 205 1232 1238 7 CAI: Contribution -9999999 to 9999999 From Available Blank = None Income Calculated 206 1239 1247 9 DNW: Discretionary -999999999 to Net Worth 999999999 Blank = None Calculated 207 1248 1256 9 NW: EFC Net Worth 000000000 to 999999999 Blank = None Calculated 208 1257 1265 9 APA: Asset 000000000 to Protection Allowance 999999999 Blank = None Calculated 209 1266 1272 7 PCA: Parents’ -9999999 to 9999999 Contribution from Blank = None Assets Calculated 210 1273 1279 7 AAI: Adjusted -9999999 to 9999999 Available Income Blank = None Calculated 211 1280 1286 7 TSC: Total Student 0000000 to 9999999 Contribution Blank = None Calculated 212 1287 1293 7 TPC: Total Parent 0000000 to 9999999 Contribution Blank = None Calculated 213 1294 1300 7 PC: Parents’ 0000000 to 9999999 Contribution Blank = None Calculated Justify Signed Left

Right Signed Right Signed Right Signed

Left

Left

Right Signed Right Signed Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-56

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 214 1301 1307 7 STI: Student’s Total -9999999 to 9999999 Income Blank = None Calculated 215 1308 1314 7 SATI: Student’s -9999999 to 9999999 Allowance against Blank = None Total Income Calculated 216 1315 1321 7 SIC: Dependent 0000000 to 9999999 Students’ Income Blank = None Contribution Calculated 217 1322 1330 9 SDNW: Student’s -999999999 to Discretionary Net 999999999 Worth Blank = None Calculated 218 1331 1337 7 SCA: Student’s -9999999 to 9999999 Contribution from Blank = None Assets Calculated 219 1338 1344 7 FTI: FISAP Total -9999999 to 9999999 Income Blank = None Calculated 220 1345 1351 7 SEC TI: Secondary -9999999 to 9999999 Total Income Blank = None Calculated 221 1352 1358 7 SEC ATI: Secondary 0000000 to 9999999 Allowances Against Blank = None Total Income Calculated 222 1359 1365 7 SEC STX: Secondary -9999999 to 9999999 State Tax Allowance Blank = None Calculated 223 1366 1372 7 SEC EA: Secondary 0000000 to 9999999 Employment Blank = None Allowance Calculated 224 1373 1379 7 SEC IPA: Secondary 0000000 to 9999999 Income Protection Blank = None Allowance Calculated Justify Signed Right Signed Right Signed Left

Right Signed

Right Signed Right Signed Right Signed Left

Right Signed Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-57

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 225 1380 1386 7 SEC AI: Secondary Available Income 226 1387 1393 7 SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth Valid Content -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated Justify Signed Right Signed Right Signed Right Signed

227

1394 1402

9

228

1403 1411

9

Left

229

1412 1420

9

230

1421 1427

7

231

1428 1434

7

232

1435 1441

7

233

1442 1448

7

234

1449 1455

7

SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC TSC: Secondary Total Student Contribution SEC TPC: Secondary Total Parent Contribution SEC PC: Secondary Parents’ Contribution SEC STI: Secondary Student’s Total Income

Left

Right Signed Right Signed Left

Left

Left

235

1456 1462

7

Right Signed

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-58

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 236 1463 1469 7 SEC SATI: Secondary Student’s Allowance Against Total Income 237 1470 1476 7 SEC SIC: Secondary Student’s Dependent Income Contribution 238 1477 1485 9 SEC SDNW: Secondary Student’s Discretionary Net Worth 239 1486 1492 7 SEC SCA: Secondary Student’s Contribution from Assets 240 1493 1499 7 SEC FTI: Secondary FISAP Total Income 241 1500 1500 1 Valid Content -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated Justify Signed Right Signed

Left

Right Signed

Right Signed

242

1501 1501

1

243

1502 1507

6

244

1508 1512

5

-9999999 to 9999999 Blank = None Calculated Assumed Citizenship 1 = Assumed student is a citizen 2 = Assumed student is an eligible non-citizen Blank = No assumption Assumed Student’s 1 = Assumed Marital Status unmarried 2 = Assumed married/remarried Blank = No assumption Assumed Student’s -999999 to 999999 AGI Blank = No assumption Assumed Student’s 00000 to 99999 U.S. Tax Paid Blank = No assumption

Right Signed Left

Left

Right Signed Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-59

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 245 1513 1518 6 Assumed Student’s Income from Work 246 1519 1524 6 Assumed Spouse’s Income from Work Assumed Student’s Total from Worksheet C Assumed Date of Birth Prior Valid Content -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 2 = Assumed no legal dependents Blank = No assumption 2 = Assumed not a Veteran Blank = No assumption 00 to 99 Blank = No assumption 0 to 9 Blank = No assumption Justify Signed Right Signed Right Signed Left

247

1525 1529

5

248

1530 1530

1

Left

249

1531 1531

1

Assumed Student Is Married/Remarried

Left

250

1532 1532

1

Assumed Have Children You Support? Assumed Have Legal Dependents Other than Children or Spouse? Assumed VA Status

Left

251

1533 1533

1

Left

252

1534 1534

1

Left

253

1535 1536

2

Assumed Student’s # in Family Assumed Student’s # in College

Left

254

1537 1537

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-60

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 255 1538 1538 1 Assumed Parents’ Marital Status Valid Content 1 = Assumed married/remarried 2 = Assumed single Blank = No assumption 000000000 to 999999999 Blank 000000000 to 999999999 Blank 00 to 99 Blank = No assumption 0 to 9 Blank = No assumption -999999 to 999999 Blank = No assumption 000000 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption Justify Signed Left

256

1539 1547

9

257

1548 1556

9

Assumed Father’s/Stepfather’s SSN Assumed Mother’s/ Stepmother’s SSN Assumed Parents’ # in Family Assumed Parents’ # in College Assumed Parents' AGI Assumed Parents’ U.S. Tax Paid Assumed Father's/ Stepfather’s Income Earned from Work Assumed Mother's/ Stepmother’s Income Earned from Work Assumed Parents’ Total from Worksheet C

Right

Right

258

1557 1558

2

Left

259

1559 1559

1

Left

260

1560 1565

6

Right Signed Left

261

1566 1571

6

262

1572 1577

6

Right Signed Right Signed Left

263

1578 1583

6

264

1584 1588

5

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-61

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 265 1589 1648 60 Comment Codes Justify Valid Content Signed Twenty 3-digit Right numeric comment Comments provided codes. (See ISIR Comment Code Text.) by CPS to further Unused positions communicate important results and contain all zeroes. processing information. SAR Acknowledge- Ten 2-digit codes for Right ment Comment Codes comments appearing on the SAR Acknowledgement. Codes are entered from left to right by the CPS and the unused positions are filled with zeros. Pell Grant Eligibility Y = This transaction Flag determined eligible for a Federal Pell Grant. Indicates transaction Blank = This has been determined transaction determined eligible for a Federal ineligible for a Federal Pell Grant Pell Grant by the CPS.

266

1649 1668

20

267

1669 1669

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-62

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 268 1670 1671 2 Reprocessed Reason Code Justify Valid Content Signed 01 to 99 Left Blank = Not a reprocessed transaction

269

1672 1679

8 Modified valid content

270

1680 1680

1

271

1681 1681

1

The code indicating why an ISIR was reprocessed by the CPS. An electronic message will be sent to destination numbers identifying definition of the code. Duplicate Date Format is Left CCYYMMDD CPS Process Date of 20030101 to 20041231 the duplicate Blank transaction requested. Duplicate SSN Y = Another filer also Left Indicator using this SSN Blank = N/A Indicates if another filer is using this original SSN in their original SSN field. ISIR Transaction 0 = Electronic initial Right Type application 1 = Automatic ISIR ISIR batch type that generated this ISIR was received 2 = Electronic in. correction 3 = Electronic duplicate request

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-63

ISIR Record Description/Data Dictionary (Continued)
Field SAR Justify # Field Start End Length Changes Field Name Valid Content Signed 272 1682 1682 1 Electronic Federal 1 = Federal School Left School Code Indicator Code #1 2 = Federal School For schools, it will Code #2 identify your school 3 = Federal School code. Code #3 4 = Federal School For state agencies it Code #4 will identify one of 5 = Federal School the colleges listed in Code #5 ISIR fields 91, 93, 95, 6 = Federal School 97, 99 or 101 that Code #6 caused this transaction Blank = No Federal to be sent in the School Code ESFN- non-resident file. Left 273 1683 1688 6 Multi School Code Y or Blank is valid in any one of the 6 Flags positions. Each byte of this field corresponds to the 6 There may be more Federal School Code than 1 Y in the case of choices. a servicer. If the second byte of this field has a Y, then Will never be entirely the Federal School blank, except on State Code listed in Federal Agency ISIRs. School Code #2 is associated with the destination number. 274 060 1689 1694 6 Added Parent's Marital Status Format is CCYYMM Date 190001 to 200412 Blank 275 1695 1706 12 Changed Filler For ED Use Only Left from 18 bytes

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-64

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 276 1707 1708 2 NSLDS Transaction Number Valid Content 01 to 99 Justify Signed Right

277

1709 1709

1 Added 5

278

1710 1710

1

279

1711 1711

1

280

1712 1719

8

Reflects the latest transaction number for which NSLDS updated information. Will never be blank. NSLDS Database 1 = Record matched, Results Flag data sent 2 = SSN match, no name or date of birth match-no data sent 3 = SSN not found in NSLDS 4 = Full match, no relevant data to send 5 = Real-time transaction not sent to NSLDS Blank = Record not sent, all NSLDS fields will be blank NSLDS Flag Y N For NSLDS Use Only Blank NSLDS Pell D = Deferred Overpayment Flag N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS Pell Numeric school code Overpayment Contact N/A Y (more than one)

Left

Left

Left

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-65

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 281 1720 1720 1 NSLDS SEOG Overpayment Flag Valid Content D = Deferred N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS SEOG Numeric school code Overpayment Contact N/A Y (more than one) NSLDS Perkins D = Deferred Overpayment Flag N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS Perkins Numeric school code Overpayment Contact N/A Y (more than one) NSLDS Defaulted Y or N Loan Flag NSLDS Discharged C = Conditional Loan Flag D = Death M = Multiple N = None P = Permanent R= Reaffirmed NSLDS Loan Y or N Satisfactory Repayment Flag Active Bankruptcy Y or N Flag Justify Signed Left

282

1721 1728

8

Right

283

1729 1729

1

Left

284

1730 1737

8

Left

285 286

1738 1738 1739 1739

1 1 Changed all valid content

Left Left

287

1740 1740

1

Left

288

1741 1741

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-66

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 289 1742 1747 6 NSLDS Aggregate Subsidized Outstanding Principal Balance 290 1748 1753 6 NSLDS Aggregate Unsubsidized Outstanding Principal Balance 291 1754 1759 6 NSLDS Aggregate Combined Outstanding Principal Balance 292 1760 1765 6 NSLDS Aggregate Consolidated Outstanding Principal Balance 293 1766 1771 6 NSLDS Aggregate Subsidized Pending Disbursement 294 1772 1777 6 NSLDS Aggregate Unsubsidized Pending Disbursement 295 1778 1783 6 NSLDS Aggregate Combined Pending Disbursement 296 1784 1789 6 NSLDS Aggregate Subsidized Total 297 1790 1795 6 NSLDS Aggregate Unsubsidized Total 298 1796 1801 6 NSLDS Aggregate Combined Total 299 1802 1807 6 NSLDS Aggregate Consolidated Total 300 1808 1813 6 NSLDS Perkins Principal Balance Valid Content Numeric N/A Justify Signed Right

Numeric N/A

Right

Numeric N/A

Right

Numeric N/A

Right

Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A

Right

Right

Right

Right Right Right Right Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-67

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 301 1814 1819 6 NSLDS Perkins Current Year Loan Amount 302 1820 1820 1 NSLDS Defaulted Loan Change Flag 303 1821 1821 1 NSLDS Discharged Loan Change Flag 304 1822 1822 1 NSLDS Satisfactory Repayment Change Flag 305 1823 1823 1 NSLDS Active Bankruptcy Change Flag 306 1824 1824 1 NSLDS Overpayments Change Flag 307 1825 1825 1 NSLDS Aggregate Loan Change Flag 308 1826 1826 1 NSLDS Perkins Loan Change Flag 309 1827 1827 1 NSLDS Pell Payment Change Flag 310 1828 1828 1 NSLDS Additional Pell Flag 311 1829 1829 1 NSLDS Additional Loans Flag 312 1830 1830 1 Direct Loan MasterProm Note Flag Valid Content Numeric N/A # N # N # N # N # N # N # N # N Y or N Y or N A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS Justify Signed Right

Left Left Left

Left

Left

Left Left Left Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-68

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 313 1831 1831 1 Added Direct Loan Plus Master Prom Note Flag Valid Content A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS NSLDS Pell Sequence 01 to 03 Number (1) Blank NSLDS Pell Alpha field Verification Flag (1) N/A NSLDS Pell EFC (1) 000000 to 999999 Blank NSLDS Pell School Numeric Code (1) Blank NSLDS Pell Numeric Transaction Number Blank (1) NSLDS Pell Last Numeric Update Date (1) (CCYYMMDD) N/A Blank NSLDS Pell Numeric Scheduled Amount Blank (1) Whole dollar amount with leading zeros NSLDS Pell Amount Numeric Paid to Date (1) Blank Whole dollar amount with leading zeros Justify Signed Left

314 315 316 317 318

1832 1833 1834 1836 1837 1842 1843 1850 1851 1852

2 3 6 8 2

Left Left Left Right Right

319

1853 1860

8

Left

320

1861 1866

6

Right

321

1867 1872

6

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-69

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 322 1873 1877 5 NSLDS Pell Percent Scheduled Award Used (1) Valid Content Numeric Blank Justify Signed Right

323

1878 1883

6

Whole percent with leading zeros i.e. 50% = 00050 NSLDS Pell Award Numeric Amount (1) Blank Whole dollar amount with leading zeros NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) NSLDS Pell EFC (2) NSLDS Pell School Code (2) NSLDS Pell Transaction Number (2) NSLDS Pell Last Update Date (2)

Right

324 325 326 327 328

1884 1885 1886 1888 1889 1894 1895 1902 1903 1904

2 3 6 8 2

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank

Left Left Left Right Right

329

1905 1912

8

Left

330

1913 1918

6

NSLDS Pell Scheduled Amount (2) Whole dollar amount with leading zeros

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-70

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 331 1919 1924 6 NSLDS Pell Amount Numeric Paid to Date (2) Blank Whole dollar amount with leading zeros NSLDS Pell Percent Numeric Scheduled Award Blank Used (2) Whole percent with leading zeros i.e. 50% = 00050 NSLDS Pell Award Numeric Amount (2) Blank Whole dollar amount with leading zeros NSLDS Pell Sequence Number (3) NSLDS Pell Verification Flag (3) NSLDS Pell EFC (3) NSLDS Pell School Code (3) NSLDS Pell Transaction Number (3) NSLDS Pell Last Update Date (3) Justify Signed Left

332

1925 1929

5

Right

333

1930 1935

6

Right

334 335 336 337 338

1936 1937 1938 1940 1941 1946 1947 1954 1955 1956

2 3 6 8 2

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank

Left Left Left Right Right

339

1957 1964

8

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-71

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 340 1965 1970 6 NSLDS Pell Scheduled Amount (3) Valid Content Numeric Blank Justify Signed Right

341

1971 1976

6

Whole dollar amount with leading zeros NSLDS Pell Amount Numeric Paid to Date (3) Blank Whole dollar amount with leading zeros NSLDS Pell Percent Numeric Scheduled Award Blank Used (3) Whole percent with leading zeros i.e. 50% = 00050 NSLDS Pell Award Numeric Amount (3) Blank Whole dollar amount with leading zeros NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code

Left

342

1977 1981

5

Right

343

1982 1987

6

Right

344 345

1988 1989 1990 1990

2 1

346

1991 1991

1

347 348

1992 1993 1994 1999

2 6

01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank NSLDS Loan (1) # Change Flag N Blank NSLDS Loan (1) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (1) Net 000000 to 999999 Amount Blank

Left Left

Left

Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-72

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 349 2000 2001 2 NSLDS Loan (1) Current Status Code 350 2002 2009 8 Valid Content See NSLDS Loan Current Status Codes Table NSLDS Loan (1) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (1) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (1) Numeric Aggregate Principal (CCYYMMDD) Balance Date N/A Blank NSLDS Loan (1) Numeric Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (1) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (1) GA Numeric Code N/A Blank NSLDS Loan (1) Alpha Contact Type N/A Blank NSLDS Loan (1) Numeric School Code N/A Blank NSLDS Loan (1) Numeric Contact Code N/A Blank NSLDS Loan (1) Alpha/Numeric Grade Level N/A Blank Justify Signed Left

Left

351

2010 2015

6

Right

352

2016 2023

8

Left

353

2024 2031

8

Left

354

2032 2039

8

Left

355

2040 2042

3

Left

356

2043 2045

3

Left

357

2046 2053

8

Left

358

2054 2061

8

Left

359

2062 2064

3

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-73

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 360 2065 2065 1 NSLDS Loan (1) Additional Unsubsidized Loan Flag 361 2066 2066 1 NSLDS Loan (1) Capitalized Interest Flag NSLDS Loan (1) Amount of Last Disbursement NSLDS Loan (1) Date of Last Disbursement Valid Content P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No Justify Signed Left

Left

362

2067 2072

6

363

2073 2080

8

364 365

2081 2082 2083 2083

2 1

366

2084 2084

1

367 368 369

2085 2086 2087 2092 2093 2094

2 6 2

370 371

2095 2102 2103 2108

8 6

000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (2) 01 to 06 Sequence Number Blank NSLDS Loan (2) D = Defaulted Type Code R = Recent T = Discharged Blank NSLDS Loan (2) # Change Flag N Blank NSLDS Loan (2) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (2) Net 000000 to 999999 Amount Blank NSLDS Loan (2) See NSLDS Loan Current Status Code Current Status Codes Table NSLDS Loan (2) Format CCYYMMDD Current Status Date Blank NSLDS Loan (2) 000000 to 999999 Aggregate Principal N/A Balance Blank

Right

Left

Left Left

Left

Left Right Left

Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-74

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 372 2109 2116 8 NSLDS Loan (2) Aggregate Principal Balance Date 373 2117 2124 8 Valid Content Numeric (CCYYMMDD) N/A Blank NSLDS Loan (2) Numeric Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (2) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (2) GA Numeric Code N/A Blank NSLDS Loan (2) Alpha Contact Type N/A Blank NSLDS Loan (2) Numeric School Code N/A Blank NSLDS Loan (2) Numeric Contact Code N/A Blank NSLDS Loan (2) Alpha/Numeric Grade Level N/A Blank NSLDS Loan (2) P = PLUS denial Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither NSLDS Loan (2) Y = Yes Capitalized Interest N = No Flag Justify Signed Left

Left

374

2125 2132

8

Left

375

2133 2135

3

Left

376

2136 2138

3

Left

377

2139 2146

8

Left

378

2147 2154

8

Left

379

2155 2157

3

Left

380

2158 2158

1

Left

381

2159 2159

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-75

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 382 2160 2165 6 NSLDS Loan (2) Amount of Last Disbursement 383 2166 2173 8 NSLDS Loan (2) Date of Last Disbursement Valid Content 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (3) 01 to 06 Sequence Number Blank NSLDS Loan (3) D = Defaulted Type Code R = Recent T = Discharged Blank NSLDS Loan (3) # Change Flag N Blank NSLDS Loan (3) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (3) Net 000000 to 999999 Amount Blank NSLDS Loan (3) See NSLDS Loan Current Status Code Current Status Codes Table NSLDS Loan (3) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (3) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (3) Numeric Aggregate Principal (CCYYMMDD) Balance Date N/A Blank Justify Signed Right

Left

384 385

2174 2175 2176 2176

2 1

Left Left

386

2177 2177

1

Left

387 388 389

2178 2179 2180 2185 2186 2187

2 6 2

Left Right Left

390

2188 2195

8

Left

391

2196 2201

6

Right

392

2202 2209

8

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-76

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 393 2210 2217 8 NSLDS Loan (3) Begin Date Valid Content Numeric (CCYYMMDD) N/A Blank NSLDS Loan (3) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (3) GA Numeric Code N/A Blank NSLDS Loan (3) Alpha Contact Type N/A Blank NSLDS Loan (3) Numeric School Code N/A Blank NSLDS Loan (3) Numeric Contact Code N/A Blank NSLDS Loan (3) Alpha/Numeric Grade Level N/A Blank NSLDS Loan (3) P = PLUS denial Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither NSLDS Loan (3) Y = Yes Capitalized Interest N = No Flag NSLDS Loan (3) 000000 to 999999 Amount of Last N/A Disbursement Blank Justify Signed Left

394

2218 2225

8

Left

395

2226 2228

3

Left

396

2229 2231

3

Left

397

2232 2239

8

Left

398

2240 2247

8

Left

399

2248 2250

3

Left

400

2251 2251

1

Left

401

2252 2252

1

Left

402

2253 2258

6

Right

July 2002 (2003-2004)

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Record Layouts 3-77

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 403 2259 2266 8 NSLDS Loan (3) Date Numeric of Last Disbursement (CCYYMMDD) N/A Blank 404 2267 2268 2 NSLDS Loan (4) 01 to 06 Sequence Number Blank 405 2269 2269 1 NSLDS Loan (4) D = Defaulted Type Code R = Recent T = Discharged Blank 406 2270 2270 1 NSLDS Loan (4) # Change Flag N Blank 407 2271 2272 2 NSLDS Loan (4) See NSLDS Loan Program Code Program Codes Table 408 2273 2278 6 NSLDS Loan (4) Net 000000 to 999999 Amount Blank 409 2279 2280 2 NSLDS Loan (4) See NSLDS Loan Current Status Code Current Status Codes Table 410 2281 2288 8 NSLDS Loan (4) Format is Current Status Date CCYYMMDD Blank 411 2289 2294 6 NSLDS Loan (4) 000000 to 999999 Aggregate Principal N/A Balance Blank 412 2295 2302 8 NSLDS Loan (4) Numeric Aggregate Principal (CCYYMMDD) Balance Date N/A Blank 413 2303 2310 8 NSLDS Loan (4) Numeric Begin Date (CCYYMMDD) N/A Blank Justify Signed Left

Left Left

Left

Left Right Left

Left

Right

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-78

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name Valid Content 414 2311 2318 8 NSLDS Loan (4) End Numeric Date (CCYYMMDD) N/A Blank 415 2319 2321 3 NSLDS Loan (4) GA Numeric Code N/A Blank 416 2322 2324 3 NSLDS Loan (4) Alpha Contact Type N/A Blank 417 2325 2332 8 NSLDS Loan (4) Numeric School Code N/A Blank 418 2333 2340 8 NSLDS Loan (4) Numeric Contact Code N/A Blank 419 2341 2343 3 NSLDS Loan (4) Alpha/Numeric Grade Level N/A Blank 420 2344 2344 1 NSLDS Loan (4) P = PLUS denial Additional H = Health Unsubsidized Loan Professional Flag B = Both N = Neither 421 2345 2345 1 NSLDS Loan (4) Y = Yes Capitalized Interest N = No Flag 422 2346 2351 6 NSLDS Loan (4) 000000 to 999999 Amount of Last N/A Disbursement Blank 423 2352 2359 8 NSLDS Loan (4) Date Numeric of Last Disbursement (CCYYMMDD) N/A Blank 424 2360 2361 2 NSLDS Loan (5) 01 to 06 Sequence Number Blank Justify Signed Left

Left

Left

Left

Left

Left

Left

Left

Right

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-79

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 425 2362 2362 1 NSLDS Loan (5) Type Code Valid Content D = Defaulted R = Recent T = Discharged Blank NSLDS Loan (5) # Change Flag N Blank NSLDS Loan (5) See NSLDS Loan Program Code Program Codes Table NSLDS Loan (5) Net 000000 to 999999 Amount Blank NSLDS Loan (5) See NSLDS Loan Current Status Code Current Status Codes Table NSLDS Loan (5) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (5) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (5) Numeric Aggregate Principal (CCYYMMDD) Balance Date N/A Blank NSLDS Loan (5) Numeric Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (5) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (5) GA Numeric Code N/A Blank Justify Signed Left

426

2363 2363

1

Left

427 428 429

2364 2365 2366 2371 2372 2373

2 6 2

Left Right Left

430

2374 2381

8

Left

431

2382 2387

6

Right

432

2388 2395

8

Left

433

2396 2403

8

Left

434

2404 2411

8

Left

435

2412 2414

3

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-80

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 436 2415 2417 3 NSLDS Loan (5) Contact Type 437 2418 2425 8 NSLDS Loan (5) School Code NSLDS Loan (5) Contact Code NSLDS Loan (5) Grade Level NSLDS Loan (5) Additional Unsubsidized Loan Flag NSLDS Loan (5) Capitalized Interest Flag NSLDS Loan (5) Amount of Last Disbursement NSLDS Loan (5) Date of Last Disbursement Valid Content Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank Justify Signed Left

Left

438

2426 2433

8

Left

439

2434 2436

3

Left

440

2437 2437

1

Left

441

2438 2438

1

Left

442

2439 2444

6

Right

443

2445 2452

8

Left

444 445

2453 2454 2455 2455

2 1

NSLDS Loan (6) Sequence Number NSLDS Loan (6) Type Code

Left Left

446

2456 2456

1

NSLDS Loan (6) Change Flag

Left

July 2002 (2003-2004)

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Record Layouts 3-81

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 447 2457 2458 2 NSLDS Loan (6) Program Code 448 2459 2464 6 NSLDS Loan (6) Net Amount 449 2465 2466 2 NSLDS Loan (6) Current Status Code 450 2467 2474 8 Valid Content See NSLDS Loan Program Codes Table 000000 to 999999 Blank See NSLDS Loan Current Status Codes Table NSLDS Loan (6) Format is Current Status Date CCYYMMDD Blank NSLDS Loan (6) 000000 to 999999 Aggregate Principal N/A Balance Blank Numeric NSLDS Loan (6) Aggregate Principal (CCYYMMDD) N/A Balance Date Blank NSLDS Loan (6) Numeric Begin Date (CCYYMMDD) N/A Blank NSLDS Loan (6) End Numeric Date (CCYYMMDD) N/A Blank NSLDS Loan (6) GA Numeric Code N/A Blank NSLDS Loan (6) Alpha Contact Type N/A Blank NSLDS Loan (6) Numeric School Code N/A Blank NSLDS Loan (6) Numeric Contact Code N/A Blank Justify Signed Left Right Left

Left

451

2475 2480

6

Right

452

2481 2488

8

Left

453

2489 2496

8

Left

454

2497 2504

8

Left

455 456 457 458

2505 2507 2508 2510 2511 2518 2519 2526

3 3 8 8

Left Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-82

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes Field Name 2527 2529 3 NSLDS Loan (6) 459 Grade Level 460 2530 2530 1 NSLDS Loan (6) Additional Unsubsidized Loan Flag NSLDS Loan (6) Capitalized Interest Flag NSLDS Loan (6) Amount of Last Disbursement NSLDS Loan (6) Date of Last Disbursement Valid Content Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank For ED Use Only Justify Signed Left Left

461 462

2531 2531 2532 2537

1 6

Left Right

463

2538 2545

8

Left

464 Total Bytes

2546 2560 2560

15 This layout was previously 2450 bytes

Filler

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-83

Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout
(RADD04IN- Sent to CPS; EREP04OP- Received from CPS)
Field # Start End Length Changes Field Name 1 1 7 7 Destination Number Valid Content ‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your destination initial Enrollment form number was processed. 1 Modified Year Indicator 4, Will always be ‘4’ (for valid 2003-2004) content 1 PIN Request Type Always '2' for Selected Individual Requests 1 Error Code Sent to CPS Blank ----------------------------------------------------Received from CPS 1 = Invalid destination number 2 = Destination not valid for participation 3 = No records found on Renewal Application Database Blank = No error Note: If record meets multiple error codes, the lowest number will be reported. Original SSN and Name ID Code Justify Left

2

8

8

Left

3 4

9 10

9 10

Left Left

5

11

21

11

ID Field 1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-84

Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes Field Name 6 22 22 1 ID Error Code 1 Sent to CPS ----------------------Received from CPS Valid Content Blank ------------------------------1 = ID not flagged for Renewal Application 2 = ID and Federal School Code mismatch 4 = Duplicate request, record previously sent Blank = No error Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G Blank ------------------------------3= Federal School Code invalid or not under this destination number Blank = No error For ED Use Only Justify Left

7 8 9 10 11 12 13 14 15

23 34 35 46 47 58 59 70 71

33 34 45 46 57 58 69 70 76

11 1 11 1 11 1 11 1 6

ID Field 2 ID Error Code 2 ID Field 3 ID Error Code 3 ID Field 4 ID Error Code 4 ID Field 5 ID Error Code 5 Federal School Code

Left Left Left Left Left Left Left Left Left

16

77

77

1

Federal School Code Error Code Sent to CPS ---------------------Received from CPS

Left

17

78

79

2

Filler

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-85

Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes Field Name 18 80 80 1 Changed PIN Indicator field name 19 81 81 1 Format Error Code Sent to CPS --------------------Received from CPS Valid Content Y = Request CPS to print and send PINs to students
Blank -------------------------------A = Incorrect destination number (TGXXXXX) on the SAIG network header/trailer records B = Incorrect message class on the SAIG network header/trailer records C = Incorrect data record length on CPS header/trailer records D = Incorrect destination number (TGXXXXX) on the SAIG network header/trailer, CPS header/trailer, and Type 2 PIN detail records E = Incorrect Award Year on the CPS header/trailer records F = Incorrect Year Indicator G = Non-Type 2 request sent electronically via SAIG H = Mismatch of type and record format I = PIN Request batch contains blank lines J = PIN Request batch contains error codes K = Empty PIN Request batch submitted L = PIN Request batch contains low-values Example: Hex ‘00’ M = Incorrect PIN Indicator Blank = No error

Justify Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-86

Type 2 Individual PIN Mailer Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes Field Name 20 82 109 28 Filler Total 109 Bytes Valid Content For ED Use Only Justify Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-87

RAPP PIN/Print Notification Layout
(PINR04OP)
Field # Start End Length 1 1 9 9 Changes Field Name Original Social Security Number Valid Content 001010001 to 999999999 Justify Right

2

10

11

2

3

12

27

16

4

28

39

12

5

40

40

1

The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of . (period) the last name as they ' (apostrophe) were on the initial - (dash) application, Blank regardless of any corrections to the last name. Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-88

RAPP PIN/Print Notification Layout
Field # Start End Length 6 41 75 35 Changes Valid Content 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent 0 to 9 City Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent Uppercase A to Z State Valid postal code See State/Country/ Jurisdiction Codes Blank Student’s Permanent 00000 to 99999 Zip Code Blank Student’s Date of Format is CCYYMMDD Birth 19000101 to 19991231 Blank Field Name Permanent Mailing Address Justify Left

7

76

91

16

Left

8

92

93

2

Left

9 10

94 99

98 106

5 8

Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-89

RAPP PIN/Print Notification Layout
Field # Start End Length 11 107 116 10 Field Name Valid Content Justify Student’s Permanent 0000000000 to Right Phone Number 9999999999 Blank 1 Print Indicator Y = Student received Left Direct Print Paper Renewal FAFSA Blank 1 PIN Indicator Y = Student received PIN Left Blank Left 50 Added the Student E-mail One and only one '@' atpipe symbol address sign allowed. as an invalid Before @: character • at least one valid before the character @. • all characters in the range of ASCII 33126, except for the following 13 characters <>()[]\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period 4 Filler For ED Use Only Left Changes

12

117

117

13 14

118 119

118 168

15

169

172

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DRAFT- EDE Technical Reference

Record Layouts 3-90

RAPP PIN/Print Notification Layout
Field # Start End Length 16 173 179 7 Changes Field Name Valid Content Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your destination initial Enrollment number form was processed. Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G Justify Left

17

180

185

6

Left

Total Bytes

185

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-91

FAFSA Application Export Record Layout
(EAPS04IN)
Field # Start End Length Changes Field Name Valid Content 1 1 9 9 Student’s Current Social 001010001 to 999999999 Security Number 2 10 25 16 Student’s Last Name 0 to 9 Uppercase A to Z If non-blank, first Space(s) character must be a . (period) letter. Second character ' (apostrophe) must be non-numeric. - (dash) Blank 3 26 37 12 Student’s First Name 0 to 9 Uppercase A to Z If non-blank, first Space(s) character must be a . (period) letter. ' (apostrophe) - (dash) Blank 4 38 38 1 Middle Initial Uppercase A to Z Blank 5 39 73 35 Added Permanent Mailing 0 to 9 detail to Address Uppercase A to Z the field . (Period) name. If non-blank, first ' (Apostrophe) character cannot be non- - (Dash) blank. , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Justify Signed Right Left

Left

Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-92

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 6 74 89 16 Added Student’s Permanent detail to City the field name. If non-blank, first character cannot be nonblank. Valid Content 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent Uppercase A to Z State Valid postal code See State/Country/ Jurisdiction Codes Blank Student’s Permanent Zip 00000 to 99999 Code Must be 00000 if Student’s Permanent State is CN, MX or FC Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Student’s Permanent 0000000000 to Phone Number 9999999999 Blank Justify Signed Left

7

90

91

2

Left

8

92

96

5

Right

9 10

97 104 105 114

8 10

Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-93

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 11 115 134 20 Added Student’s Driver’s detail to License Number the field name. First character cannot be an asterisk. Valid Content 0 to 9 Uppercase A to Z Embedded space(s) - (dash) * (asterisk) Blank Justify Signed Left

12

135 136

2

13

137 137

1

14 15

138 146 147 147

9 1

16

148 153

17

154 154

6 Modified valid content 1 Modified field name year reference

If non-blank, first character cannot be nonblank. Student’s Driver’s Valid two letter postal License State Code code See State/Country/ Jurisdiction Codes Blank Student’s Citizenship 1 = U.S. citizen (or U.S. Status national) 2 = Eligible non-citizen 3 = Neither 1 or 2 Student’s Alien 000000001 to 999999999 Registration Number Blank Student’s Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Student’s Marital Status Format is CCYYMM Date 190001 to 200412 Blank Summer 2003? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank

Left

Left

Left Left

Right

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-94

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 18 155 155 1 Modified Fall 2003? field name year reference Valid Content 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Winter 2003-2004? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Spring 2004? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Summer 2004? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Father’s Highest Grade 1 = Middle School/Jr. Level Completed High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Mother’s Highest Grade 1 = Middle School/Jr. Level Completed High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Justify Signed Left

19

156 156

1 Modified field name year reference

Left

20

157 157

1 Modified field name year reference

Left

21

158 158

1 Modified field name year reference

Left

22

159 159

1

Left

23

160 160

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-95

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content 24 161 162 2 Student’s State of Legal Uppercase A to Z Residence Valid postal code See State/Country/ Jurisdiction Codes Blank 25 163 163 1 Modified Student Legal Resident 1 = Yes field Before 01-01-1998 2 = No name Blank year reference Format is CCYYMM 26 164 169 6 Modified Student’s Legal 190001 to 200412 valid Residence Date CPS will accept: content CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 27 170 170 1 Are You Male? 1 = Yes 2 = No Blank 28 171 171 1 Do You want Selective 1 = Yes Service to register you? 2 = No Blank Justify Signed Left

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-96

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 29 172 172 1 Degree/Certificate Valid Content 1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank Justify Signed Right

30

173 173

1 Modified Grade Level in College field in 2003-2004 name year reference

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-97

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 31 174 174 1 HS Diploma or GED Received? 32 175 175 1 Valid Content 1 = Yes 2 = No Blank Modified First Bachelor’s Degree 1 = Yes field By 07-01-2003? 2 = No name Blank year reference Interested in Student 1 = Yes Loans? 2 = No Blank Interested in Student 1 = Yes Employment? 2 = No Blank Drug Conviction 1 = No Affecting Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank Student’s Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank Modified Student’s Type of 2002 1 = IRS 1040 field Tax Form Used? 2 = IRS 1040A, 1040 EZ, name year 1040 Telefile reference 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Justify Signed Left

Left

33

176 176

1

Left

34

177 177

1

Left

35

178 178

1

Left

36

179 179

1

Left

37

180 180

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-98

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 38 181 181 1 Student Eligible to file 1040A or 1040EZ? Valid Content 1 = Yes 2 = No 3 = Don’t Know Blank Student’s Adjusted -999999 to 999999 Gross Income from IRS Blank form Student’s U.S. Income 00000 to 99999 Tax Paid Blank Student’s Exemptions 00 to 99 Claimed Blank Student’s Income Earned -999999 to 999999 from Work Spouse’s Income Earned -999999 to 999999 from Work Blank Student’s Total Amount 00000 to 99999 from Worksheet A Blank Student’s Total Amount 00000 to 99999 from Worksheet B Blank Student’s Total Amount 00000 to 99999 from Worksheet C Blank Student’s Investment Net 000000 to 999999 Worth Blank Student’s Business 000000 to 999999 and/or Investment Farm Blank Net Worth Student’s Cash, Savings, 000000 to 999999 and Checking Blank No. of Months Veterans 00 to 12 Education Benefits Blank Received Increased Monthly Veterans 0000 to 9999 field Education Benefits Blank length to 4 bytes Justify Signed Left

39

182 187

6

Right Signed Right Right Right Signed Right Signed Right Right Right Right Right

40 41 42 43 44 45 46 47 48

188 192 193 194 195 200 201 206 207 211 212 216 217 221 222 227 228 233

5 2 6 6 5 5 5 6 6

49 50

234 239 240 241

6 2

Right Right

51

242 245

4

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-99

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes 52 246 246 1 Modified field name year reference 53 247 247 1 Modified field name year reference 54 248 248 1 55 56 249 249 250 250 1 1 Field Name Born Before 01-011980? Valid Content 1 = Yes 2 = No Justify Signed Left

Working on a Master’s 1 = Yes or Doctorate Program in 2 = No 2003-2004?

Left

57 58 59

251 251 252 252 253 253

1 1 1

60

254 262

9

61

263 278

16

1 = Yes 2 = No Have Children you 1 = Yes Support? 2 = No Have Legal Dependents 1 = Yes Other than Children or 2 = No Spouse? Orphan or Ward of 1 = Yes Court? 2 = No Veteran of U.S. Armed 1 = Yes Forces? 2 = No Parent’s Marital Status 1 = Married/Remarried 2 = Single 3 = Divorced/Separated 4 = Widowed Blank Your 000000000 to 999999999 Father’s/Stepfather’s Blank Social Security Number Your 0 to 9 Father’s/Stepfather’s Uppercase A to Z Last Name Space(s) . (period) ' (Apostrophe) - (dash) Blank

Is Student Married?

Left Left Left

Left Left Right

Right

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-100

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 62 279 287 9 Your Mother’s/Stepmother’s Social Security Number 63 288 303 16 Your Mother’s/Stepmother’s Last Name Valid Content 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank 01 to 99 Blank 1 to 9 Blank Justify Signed Right

Left

64 65

304 305 306 306

2

66

307 308

Parents’ Number of Family Members 1 Modified Parents’ Number in field College name 2003-2004 (Parents’ year excluded) reference 2 Parents’ State of Legal Residence

Right Right

67

309 309

68

310 315

Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes Blank 1 Modified Parents’ Legal Residents 1 = Yes field before 01-01-1998? 2 = No name Blank year reference 6 Modified Parents’ Legal Residence Format is CCYYMM valid Date 190001 to 200412 content CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-101

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 69 316 317 2 Age of Older Parent 70 318 318 Justify Valid Content Signed 00 to 99 Left Blank 1 Parents’ Tax Return 1 = Already Completed Left Completed? 2 = Will File 3 = Will Not File Blank 1 Modified Parents’ Type of 2002 1 = IRS 1040 Left field Tax Form Used? 2 = IRS 1040A, 1040 EZ, name 1040 Telefile year 3 = Foreign Tax Return reference 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 Parents’ Eligible to file 1 = Yes Left 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank 6 Parents’ Adjusted Gross -999999 to 999999 Right Income from IRS form Blank Signed 6 Parents’ U.S. Income 000000 to 999999 Right Tax Paid Blank 2 Parents’ Exemptions 00 to 99 Right Claimed Blank 6 Father’s/Stepfather’s -999999 to 999999 Right Income Earned from Blank Signed Work 6 Mother’s/Stepmother’s -999999 to 999999 Right Income Earned from Blank Signed Work

71

319 319

72

320 320

73 74 75 76

321 326 327 332 333 334 335 340

77

341 346

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-102

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 78 347 351 5 Parents’ Total Amount from Worksheet A 79 352 356 5 Parents’ Total Amount from Worksheet B 80 357 361 5 Parents’ Total Amount from Worksheet C 81 362 367 6 Parents’ Investment Net Worth 82 368 373 6 Parents’ Business and/or Investment Farm Net Worth 83 374 379 6 Parents’ Cash, Savings, and Checking 84 380 381 2 Student’s Number of Family Members 85 382 382 1 Modified Student’s Number in field College 2003-2004 name year reference 86 383 388 6 Federal School Code #1 Valid Content 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 01 to 99 Blank 1 to 9 Blank Justify Signed Right Right Right Right Right

Right Right Right

87

389 389

1

88

390 395

6

89

396 396

1

X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. Federal School Code #1 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank Federal School Code #2 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. Federal School Code #2 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-103

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content 90 397 402 6 Federal School Code #3 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 91 403 403 1 Federal School Code #3 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank 92 404 409 6 Federal School Code #4 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 93 410 410 1 Federal School Code #4 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank 94 411 416 6 Federal School Code #5 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 95 417 417 1 Federal School Code #5 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank 96 418 423 6 Federal School Code #6 X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 97 424 424 1 Federal School Code #6 1 = On Campus Housing Plans 2 = Off Campus 3 = With Parent Blank Justify Signed Left

Left

Left

Left

Left

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-104

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 98 425 474 50 Added Student’s E-mail the pipe Address symbol as an invalid character before the @. Valid Content One and only one '@' atsign allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 13 characters < > ( ) [ ] \ , ;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Format is CCYYMMDD 20030101 to 20041231 Blank A = Applicant B = Applicant and Parent 000000000 to 999999999 Blank 000000000 to 999999999 Blank Justify Signed Left

99

475 482

100 101 102

483 483 484 492 493 501

8 Modified Date Application valid Completed content 1 Signed By 9 9 Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN)

Left

Left Right Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-105

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 103 502 502 1 Preparer’s Signature Valid Content 1 = Yes Blank Justify Signed Left

104

503 510

8

105

511 511

1

106 107 108

512 519 520 520 521 525

8 1 5

Indicates that a preparer signed the transaction. Modified Transaction Receipt Date Format is CCYYMMDD valid 20030101 to 20040630 content Date the school received the application from the student. Dependency Override 1 = Dependent to Indicator Independent Blank = No dependency Indicates that a override Dependency Override was requested on this application. Filler For ED Use Only Input Record Type Blank = Original Application Serial Number 00001 to 99999 Must be non-blank and in ascending sequential order. Filler Electronic Application Entry Source

Left

Left

Left Left Right

109 110

526 537 538 538

12 1

For ED Use Only 2 = FAA Entry

Left Left

111

539 574

Indicates the origin of the electronic application 35 Changed Filler For ED Use Only length of Must be blank filler from 47

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-106

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 112 575 580 6 Added Parent's Marital Status Date 113 114 581 593 594 594 13 Added 1 Added Filler Reject Override A Set by electronic application to override Reject A: Date of Birth year is 1900 to 1928. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override B Set by electronic application to override Reject B: Independent Student Status in question because of student’s age. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Valid Content Format is CCYYMM 190001 to 200412 Blank For ED Use Only Must be blank 1 = Yes Blank = No Justify Signed

Left

115

595 595

1

1 = Yes Blank = No

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-107

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 116 596 596 1 Added Reject Override C Set by electronic application to override Reject C: Taxes paid is greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override N Set by electronic application to override Reject N: Student’s first name or last name blank See Table of Reject Codes and How to Respond to Each in section 4 for further details. Valid Content 1 = Yes Blank = No Justify Signed Left

117

597 597

1

1 = Yes Blank = No

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-108

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 118 598 598 1 Reject Override W Set by electronic application to override Reject W: Unusually large number of family members. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Assumption Override 1 Valid Content 1 = Yes Blank = No Justify Signed Left

119

599 599

1

1 = Yes Blank = No

Left

120

600 600

1

121

601 601

1

Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 1 = Yes Blank = No Set on electronic application to override assumption 2: Parents’ AGI assumed equal to sum of parents’ earned income portions. Assumption Override 3 1 = Yes Blank = No Set on the electronic application to override assumption 3: Student’s Number in College assumed to be one.

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-109

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes Field Name 122 602 602 1 Assumption Override 4 Valid Content 1 = Yes Blank = No Justify Signed Left

123

603 603

124

604 604

125

605 800

Total 800 Bytes

Set on the electronic application to override assumption 4: Student’s AGI assumed equal to sum of student’s and spouse’s earned income portions. 1 Assumption Override 5 1 = Yes Blank = No Set on the electronic application to override assumption 5: Parents’ income from Worksheet C assumed to be zero. 1 Assumption Override 6 1 = Yes Blank = No Set on the electronic application to override assumption 6: Student’s income from Worksheet C assumed to be zero. 196 Modified Filler For ED Use Only field length from 29 bytes This layout was previousl y 650 bytes

Left

Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-110

Correction Export Record Layout
(CORR04IN)
Field # Start End Length Changes Field Name 1 1 1 1 Modified Correction Year valid Indicator content Indicates the cycle year to which the correction should be applied. 2 2 10 9 Original Social Security Number Valid Content 4, Will always be ‘4’ (for 2003-2004) Justify Left

001010001 to 999999999

Right

3

11

12

2

4

13

14

2

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Space(s) First two characters of . (Period) last name. Will be ’ (Apostrophe) constant throughout - (Dash) the cycle, regardless Blank of corrections to last name. If non-blank, first character must contain a letter and second character must be non-numeric. Transaction Number 01 to 99 The CPS transaction number of the ISIR being corrected.

Left

Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-111

Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify 5 15 17 3 SAR Field Number - 000 to 999 Right Correction #1 SAR number of the data element correction See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section. 6 18 52 35 Correction Data 1 0 to 9 Left Uppercase A to Z New value for field . (Period) ' (Apostrophe) being corrected. , (Comma) See Correction Data - (Dash) # (Number) Entry Specification for SAR Field @ (At) Numbers in the % (Percent or care of) & (Ampersand) Processing Codes / (Slash) section. Space(s) Corrected Data Can be blank 7 53 55 3 SAR Field Number – 000 to 999 Right Correction #2 SAR number of the data element correction 8 56 90 35 Correction Data 2 Same as Valid Content for Left field #6, Correction Data 1 9 91 93 3 SAR Field Number – 000 to 999 Right Correction #3 SAR number of the data element correction 10 94 128 35 Correction Data 3 Same as Valid Content for Left field #6, Correction Data 1 11 129 131 3 SAR Field Number - 000 to 999 Right Correction #4 SAR number of the data element correction

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-112

Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name 12 132 166 35 Correction Data 4 13 167 169 3 SAR Field Number Correction #5 Correction Data 5 SAR Field Number Correction #6 Correction Data 6 SAR Field Number Correction #7 Correction Data 7 SAR Field Number Correction #8 Correction Data 8 SAR Field Number Correction #9 Correction Data 9 SAR Field Number Correction #10 Correction Data 10 SAR Field Number Correction #11 Correction Data 11 Valid Content Justify Same as Valid Content for Left field #6, Correction Data 1 000 to 999 Right SAR number of the data element correction Same as Valid Content for Left field #6, Correction Data 1 000 to 999 Right SAR number of the data element correction Same as Valid Content for Left field #6, Correction Data 1 000 to 999 Right SAR number of the data element correction Same as Valid Content for Left field #6, Correction Data 1 000 to 999 Right SAR number of the data element correction Same as Valid Content for Left field #6, Correction Data 1 000 to 999 Right SAR number of the data element correction Same as Valid Content for Left field #6, Correction Data 1 000 to 999 Right SAR number of the data element correction Same as Valid Content for Left field #6, Correction Data 1 000 to 999 Right SAR number of the data element correction Same as Valid Content for Left field #6, Correction Data 1

14 15

170 205

204 207

35 3

16 17

208 243

242 245

35 3

18 19

246 281

280 283

35 3

20 21

284 319

318 321

35 3

22 23

322 357

356 359

35 3

24 25

360 395

394 397

35 3

26

398

432

35

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-113

Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify 27 433 435 3 SAR Field Number - 000 to 999 Right Correction #12 SAR number of the data element correction 28 436 470 35 Correction Data 12 Same as Valid Content for Left field #6, Correction Data 1 29 471 476 6 EDE Federal School X00000 to X99999 Left Code Blank Valid characters for the Originating Federal first position are 0 (zero), School Code B, E, or G. Left 30 477 526 50 Added the Student’s E-mail One and only one '@' atpipe Address sign allowed. symbol as Before @: an invalid • at least one valid character character before the • all characters in the @. range of ASCII 33126, except for the following 13 characters <>()[]\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-114

Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name 31 527 527 1 Added Reject Override A Date of Birth year is 1900 to 1928. See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override B Date of Birth since September 1, 1986 Valid Content 1 = Yes Blank = No Justify Left

32

528

528

1

1 = Yes Blank = No

Left

33

529

529

1 Added

See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override C 1 = Yes Taxes paid is greater Blank = No than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and How to Respond to Each in section 4 for further details.

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-115

Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name 34 530 530 1 Reject Override N Missing first or last name Valid Content 1 = Yes Blank = No Justify Left

35

531

531

1

See Table of Reject Codes and How to Respond to Each in section 4 for further details. Reject Override W 1 = Yes Questionable number Blank = No of family members, greater than 15 See Table of Reject Codes and How to Respond to Each in section 4 for further details. Assumption Override 1 Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered.

Left

36

532

532

1

1 = Yes Blank = No

Left

37

533

533

1

1 = Yes Blank = No

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-116

Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name 38 534 534 1 Assumption Override 3 Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. 39 535 535 1 Assumption Override 4 Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. 40 536 536 1 Assumption Override 5 Parents' total from worksheet C assumed to be zero. Allow parents' income from worksheet C to be less than or equal to parents’ total income. 41 537 537 1 Assumption Override 6 Student’s total from worksheet C assumed to be zero. Allow student’s income from worksheet C to be less than or equal to student’s total income. 42 538 554 17 Filler Valid Content 1 = Yes Blank = No Justify Left

1 = Yes Blank = No

Left

1 = Yes Blank = No

Left

1 = Yes Blank = No

Left

For ED Use Only

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-117

Correction Export Record Layout (Continued)
Field # Start End Length Changes Field Name 43 555 562 8 Modified Transaction Receipt valid Date content The date you received the correction for data entry. 44 563 574 12 Changed Filler length from 14 bytes 45 575 579 5 Serial Number Valid Content Format is CCYYMMDD 20030101 to 20040827 Justify Left

For ED Use Only

Left

00001 to 99999

Right

46

580 Total Bytes

580 580

1

Must be non-blank Must be in ascending sequential order. Input Record Type H = Correction

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-118

Duplicate Request Export Record Layout
(CORR04IN)
Field # Start End Length Changes Field Name 1 1 1 1 Modified Correction Year valid Indicator content Indicates the cycle year to which the correction should be applied. 2 2 14 13 Filler 3 15 17 3 ISIR Record Request #1 4 18 26 9 Original Social Security Number #1 The student's original SSN as processed initially by the CPS. 5 27 28 2 Name ID #1 Valid Content 4, Will always be ‘4’ (for 2003-2004) Justify Left

For ED Use Only Will always be ‘199’ 001010001 to 999999999

Left Left Right

6

29

30

2

Uppercase A to Z Spaces(s) The student's original . (Period) first two characters of ’ (Apostrophe) the last name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. Transaction Number 01 to 99 #1

Left

Right

7

31

52

22

The CPS generated transaction number indicating the sequencing of ISIR transaction. Filler

For ED Use Only

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-119

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes Field Name 8 53 55 3 ISIR Record Request #2 9 56 64 9 Original Social Security Number #2 10 65 66 2 Name ID #2 11 67 68 2 Transaction Number #2 12 69 90 22 Filler 13 91 93 3 ISIR Record Request #3 14 94 102 9 Original Social Security Number #3 15 103 104 2 Name ID #3 16 105 106 2 Transaction Number #3 17 107 128 22 Filler 18 129 131 3 ISIR Record Request #4 19 132 140 9 Original Social Security Number #4 20 141 142 2 Name ID #4 21 143 144 2 Transaction Number #4 22 145 166 22 Filler 23 167 169 3 ISIR Record Request #5 24 170 178 9 Original Social Security Number #5 25 179 180 2 Name ID #5 26 181 182 2 Transaction Number #5 27 183 204 22 Filler 28 205 207 3 ISIR Record Request #6 29 208 216 9 Original Social Security Number #6 Valid Content Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Justify Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-120

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes Field Name 30 217 218 2 Name ID #6 31 219 220 2 Transaction Number #6 32 221 242 22 Filler 33 243 245 3 ISIR Record Request #7 34 246 254 9 Original Social Security Number #7 35 255 256 2 Name ID #7 36 257 258 2 Transaction Number #7 37 259 280 22 Filler 38 281 283 3 ISIR Record Request #8 39 284 292 9 Original Social Security Number #8 40 293 294 2 Name ID #8 41 295 296 2 Transaction Number #8 42 297 318 22 Filler 43 319 321 3 ISIR Record Request #9 44 322 330 9 Original Social Security Number #9 45 331 332 2 Name ID #9 46 333 334 2 Transaction Number #9 47 335 356 22 Filler 48 357 359 3 ISIR Record Request #10 49 360 368 9 Original Social Security Number #10 50 369 370 2 Name ID #10 51 371 372 2 Transaction Number #10 52 373 394 22 Filler Valid Content Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Justify Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-121

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes Field Name 53 395 397 3 ISIR Record Request #11 54 398 406 9 Original Social Security Number #11 55 407 408 2 Name ID #11 56 409 410 2 Transaction Number #11 57 411 432 22 Filler 58 433 435 3 ISIR Record Request #12 59 436 444 9 Original Social Security Number #12 60 445 446 2 Name ID #12 61 447 448 2 Transaction Number #12 62 449 470 22 Filler 63 471 476 6 EDE Federal School Code Originating Federal School Code. 78 Changed Filler Filler from 76 bytes 8 Modified Transaction Receipt valid Date content Date you are requesting the Duplicates. Valid Content Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. For ED Use Only Justify Left Right Left Right Left Left Right Left Right Left Left

64

477

554

Left

65

555

562

Format is CCYYMMDD 20030101 to 20040827

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-122

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes Field Name 66 563 579 17 Changed Filler Filler from 19 bytes 67 580 580 1 Input Record Type Total 580 Bytes Valid Content For ED Use Only Justify Left

D = Duplicate

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-123

Signature Record Layout
(SIGS04IN)
Field # Start End Length Changes Field Name 1 1 1 1 Modified Batch Year valid content 2 2 10 9 Original Social Security Number Valid Content 4, Will always be ‘4’ (for 2003-2004) 001010001 to 999999999 Justify Left

Right

3

11

12

2

4 5

13 15

14 17

2 3

6

18

18

1

7 8

19 53

52 55

34 3

9

56

56

1

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Spaces(s) The student's original . (Period) first two characters of ’ (Apostrophe) the last name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric Filler For ED Use Only Modified SAR Field Number Will always be ‘101’ Valid Content Correction DataA = Applicant Only Signed By B = Applicant and Parent P = Parent Only Filler For ED Use Only Modified SAR Field Number- Will be ‘104’ Valid Optional Content Correction DataWill be ‘1’ Preparer’s SignatureOptional

Left

Right Left

Left

Left Left

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-124

Signature Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content 10 57 470 414 Changed Filler For ED Use Only Filler from 415 bytes 11 471 476 6 Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 12 477 554 78 Changed Filler For ED Use Only Filler from 75 bytes 13 555 562 8 Modified Transaction Receipt Format is CCYYMMDD valid Date 20030101 to 20040827 content The date you received the correction for data entry. 14 563 574 12 Changed Filler For ED Use Only Filler from 14 bytes 15 575 579 5 Serial Number 00001 to 99999 Must be non-blank Must be in ascending sequential order. Input Record Type S = Any other signature Justify Left

Left

Left

Left

Left

Right

16

580 Total Bytes

580 580

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-125

FDR Export Record Layout
(FDRS04IN)
Field # Start End Length Changes Field Name 1 1 1 1 Modified Batch Year valid content 2 2 14 13 Filler 3 15 17 3 ISIR Record Request #1 4 18 26 9 Original Social Security Number #1 Valid Content 4, Will always be ‘4’ (for 2003-2004) For ED Use Only Will always be ‘199’ 001010001 to 999999999 Justify Left

Left Right Right

5

27

28

2

The student's original SSN as processed initially by the CPS. Name ID #1 Uppercase A to Z Spaces(s) The student's original . (Period) first two characters of ’ (Apostrophe) the last name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric Filler For ED Use Only ISIR Record Request Will always be ‘199’ #2 Original Social 001010001 to 999999999 Security Number #2 Name ID #2 Same as Name ID #1 Filler For ED Use Only ISIR Record Request Will always be ‘199’ #3

Left

6 7 8 9 10 11

29 53 56 65 67 91

52 55 64 66 90 93

24 3 9 2 24 3

Left Right Right Left Left Right

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-126

FDR Export Record Layout (Continued)
Field # Start End Length Changes Field Name 12 94 102 9 Original Social Security Number #3 13 103 104 2 Name ID #3 14 105 128 24 Filler 15 129 131 3 ISIR Record Request #4 16 132 140 9 Original Social Security Number #4 17 141 142 2 Name ID #4 18 143 166 24 Filler 19 167 169 3 ISIR Record Request #5 20 170 178 9 Original Social Security Number #5 21 179 180 2 Name ID #5 22 181 204 24 Filler 23 205 207 3 ISIR Record Request #6 24 208 216 9 Original Social Security Number #6 25 217 218 2 Name ID #6 26 219 242 24 Filler 27 243 245 3 ISIR Record Request #7 28 246 254 9 Original Social Security Number #7 29 255 256 2 Name ID #7 30 257 280 24 Filler 31 281 283 3 ISIR Record Request #8 32 284 292 9 Original Social Security Number #8 33 293 294 2 Name ID #8 34 295 318 24 Filler Valid Content 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Justify Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-127

FDR Export Record Layout (Continued)
Field # Start End Length Changes Field Name 35 319 321 3 ISIR Record Request #9 36 322 330 9 Original Social Security Number #9 37 331 332 2 Name ID #9 38 333 356 24 Filler 39 357 359 3 ISIR Record Request #10 40 360 368 9 Original Social Security Number #10 41 369 370 2 Name ID #10 42 371 394 24 Filler 43 395 397 3 ISIR Record Request #11 44 398 406 9 Original Social Security Number #11 45 407 408 2 Name ID #11 46 409 432 24 Filler 47 433 435 3 ISIR Record Request # 12 48 436 444 9 Original Social Security Number #12 49 445 446 2 Name ID #12 50 447 579 133 Filler 51 580 580 1 Input Record Type Total 580 Bytes Valid Content Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only F = FDR Requests Justify Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-128

School Web Student Signature Hold Information Record Layout
(HOLD04OP)
Field # Start End Length Changes Field Name 1 1 9 9 Student’s Original Social Security Number Valid Content 001010001 to 999999999 Justify Right

2

10

25

16

The student's original SSN as provided on the application. Student's Last Name 0 to 9 Uppercase A to Z If non-blank, first Space(s) character must be a . (period) letter. Second ' (apostrophe) character must be - (dash) non-numeric. Can be blank Student's First Name 0 to 9 Uppercase A to Z If non-blank, first Space(s) character must be a . (period) letter. ' (apostrophe) - (dash) Can be blank Student’s Middle Uppercase A to Z Initial Blank

Left

3

26

37

12

Left

4

38

38

1

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-129

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes Field Name 5 39 73 35 Permanent Mailing Address Valid Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent 0 to 9 City Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent Uppercase A to Z State Valid postal code See State/Country/ Jurisdiction Codes Blank Student’s Permanent 00000 to 99999 Zip Code Blank Student’s Date of Format is CCYYMMDD Birth 19000101 to 19991231 Blank Justify Left

6

74

89

16

Left

7

90

91

2

Left

8 9

92 97

96 104

5 8

Right Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-130

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes Field Name Valid Content Justify 10 105 114 10 Student’s Permanent 0000000000 to Right Phone Number 9999999999 Blank 11 115 122 8 Modified Date Added Format is CCYYMMDD Left valid where content Date that the record CC = 20 was placed on Hold. YY = Year 03 or 04 MM = Month 01-12 DD = Day 01-31 12 123 123 1 Added 3 Electronic 3 = Easy FAFSA Right Deleted Application Entry 6 = Spanish FAFSA on the 5= Source Code Web FAFSA 7 = Renewal FAFSA on Express Indicates the origin the Web of the electronic 8 = English FAFSA on the application Web 9 = FAA Access 13 124 124 1 Signed By A = Applicant Only Right B = Applicant and Parent P = Parent only Blank = No signatures 14 125 125 1 Dependency Status D = Dependent Left I = Independent Pre-determined by origin software based on Dependency Status data provided. 15 126 134 9 RAPP SSN 001010001 to 999999999 Left Blank (valid only on nonWill be provided if Renewal Application) application was a Renewal

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-131

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes Field Name 16 135 136 2 RAPP Name ID Valid Content Uppercase A to Z Space(s) Will be provided if . (period) application was a ' (apostrophe) Renewal - (dash) Blank (valid only on nonRenewal Application) Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit SAIG assigned when code for your destination initial Enrollment number form was processed. Justify Left

17

137

142

6

Left

18

143

149

7

Left

July 2002 (2003-2004)

DRAFT- EDE Technical Reference

Record Layouts 3-132

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes Field Name 19 150 199 50 Added the Student's E-mail pipe address symbol as an invalid character before the @. Valid Content Justify Left One and only one '@' atsign allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 13 characters <>()[]\,;: "@| • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period For ED Use Only Left

20

200 Total Bytes

200 200

1

Filler

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DRAFT- EDE Technical Reference

Record Layouts 3-133