Record Layouts

Table of Contents
Introduction.................................................................................................................................2 EDE Record Level Error Report Import Record Layout ........................................................... 3 ISIR Record Description/Data Dictionary ................................................................................. 6 Type 2 Individual Paper Renewal Request Export and Error Import Record Layout ............. 62 RAPP PIN/Print Notification Layout....................................................................................... 65 FAFSA Application Export Record Layout............................................................................. 69 Correction Export Record Layout............................................................................................ 86 Signature Record Export Record Layout ................................................................................. 94

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-1

Introduction
This section provides all the necessary record layouts needed for you to create your own software to participate in the Electronic Data Exchange (EDE) process.

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-2

EDE Record Level Error Report Import Record Layout
(EAPR06OP, CORE06OP, and SIGA06OP)
Field # Start End Length Changes
1 1 9 9

Field Name
Original Social Security Number

Valid Content
001010001 to 999999999

Justify
Right

2

10

11

2

Modified valid content

The student's original SSN as processed initially by the CPS. Original Name ID Uppercase A to Z Space(s) The first two characters of . (period) last name as processed ' (apostrophe) initially by the CPS. - (dash) Blank If non-blank, first character must contain a letter and second character must be non-numeric. 01 to 99

Left

3

12

13

2

Transaction Number The transaction number indicating the ISIR transaction to be corrected. Student's Last Name

Left

4

14

29

16

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Second character nonnumeric

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-3

EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
5 30 41 12

Field Name
Student's First Name

Valid Content
0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G 000 to 999 0000 to 9999

Justify
Left

6

42

47

6

Federal School Code

Right

7 8 9

48 51 55

50 54 56

3 4 2

10

57

93

37

See ‘Record and Transmission Errors’ table in the Processing Codes section of this technical reference. Modified Invalid content 0 to 9 field name Uppercase A to Z and This field will contain the . (Period) description actual invalid data submitted ' (Apostrophe) under field by the destination - (Dash) name. , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) * (asterisk) = Corrected to Blank See ‘Record and Transmission Errors’ table in the Processing Codes section of this technical reference.

SAR Item Number Edit Code – For FSA Use Only Error Code

Right Left Left

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-4

EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
11 94 138 45

Field Name

Valid Content
See ‘Record and Transmission Errors’ table in the Processing Codes section of this technical reference. For FSA Use Only

Justify
Left

12

139 Total Bytes

140 140

2 Increased record length from 115 bytes

Modified Error Message Text valid content increased field length Added Filler

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-5

ISIR Record Description/Data Dictionary
(IDAP06OP, IDCO06OP, IDNR06OP, IDRE06OP, IDSA06OP, IGCO06OP, IGNR06OP, IGRE06OP, IGSA06OP, IGSG06OP, and ISRF06OP)
Field #
1

SAR Field

Start
1

End
1

Length
1

Changes
Modified valid content

Field Name
Year Indicator

Valid Content
6, will always be ‘6’ (for 2005-2006) 001010001 to 999999999

Justify Signed
Left

2

2

10

9

Original Social Security Number The student's original SSN as initially processed by the CPS. Original Name ID The first two characters of last name as processed initially by the CPS. Transaction Number The CPS transaction number of this ISIR. Student’s Last Name

Right

3

11

12

2

4

13

14

2

Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 01 to 99

Left

Right

5

001

15

30

16

6

002

31

42

12

Student’s First Name

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank

Left

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-6

ISIR Record Description/Data Dictionary (Continued)
Field #
7 8

SAR Field
003 004

Start
43 44

End
43 78

Length
1 35

Changes

Field Name
Middle Initial Permanent Mailing Address

Valid Content
Uppercase A to Z Blank 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 00000 to 99999 A to Z when Mailing State code is AB, BC, CN, MB, NB, NF, NL, NS, NT, NU, ON, PE, PQ, QC, SK, or YT Blank

Justify Signed
Left Left

9

005

79

94

16

Student’s Permanent City

Left

10

006

95

96

2

Student’s Permanent State

Left

11

007

97

101

5

Modified valid content

Student’s Permanent Zip Code

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-7

ISIR Record Description/Data Dictionary (Continued)
Field #
12

SAR Field
009

Start
102

End
109

Length
8

Changes

Field Name
Student’s Date of Birth

Valid Content
Format is CCYYMMDD 19000101 to 19991231 Blank 0000000000 to 9999999999 Blank 0 to 9 Uppercase A to Z Space(s) - (dash) * (asterisk) Blank Valid two letter postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank

Justify Signed
Left

13

010

110

119

10

Student’s Permanent Phone Number Student’s Driver’s License Number

Right

14

011

120

139

20

Left

15

012

140

141

2

Student’s Driver’s License State Code

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-8

ISIR Record Description/Data Dictionary (Continued)
Field #
16

SAR Field
013

Start
142

End
191

Length
50

Changes

Field Name
Student’s E-mail Address

Valid Content
Blank If non-blank: One and only one '@' (atsign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 12 characters < > ( ) [ ] \ ,;: "@ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period 1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2, not eligible Blank 000000001 to 999999999 Blank 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Blank Format is CCYYMM 190001 to 200612 Blank

Justify Signed
Left

17

014

192

192

1

Student’s Citizenship Status The value the student reported for citizenship.

Left

18 19

015 016

193 202

201 202

9 1

Student’s Alien Registration Number Student’s Marital Status

Left Left

20

017

203

208

6

Modified valid content

Student’s Marital Status Date

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-9

ISIR Record Description/Data Dictionary (Continued)
Field #
21

SAR Field
018

Start
209

End
210

Length
2

Changes

Field Name
Student’s State of Legal Residence

Valid Content
Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200612 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Justify Signed
Left

22

019

211

211

1

23

020

212

217

6

Modified field name year reference Modified valid content

Student Legal Resident Before 01-01-2000?

Left

Student’s Legal Residence Date

Left

24

021

218

218

1

Are You Male?

Left

25

022

219

219

1

Do you want Selective Service to register you?

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-10

ISIR Record Description/Data Dictionary (Continued)
Field #
26

SAR Field
023

Start
220

End
220

Length
1

Changes

Field Name
Degree/Certificate

Valid Content
1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or Diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank

Justify Signed
Right

27

024

221

221

1

Grade Level in College

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-11

ISIR Record Description/Data Dictionary (Continued)
Field #
28

SAR Field
025

Start
222

End
222

Length
1

Changes

Field Name
HS Diploma or GED Received?

Valid Content
1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank 1 = No 2 = Yes (Part year) 3 = Yes/Don't Know Blank 1 = Already Completed 2 = Will File 3 = Will Not File Blank

Justify Signed
Left

29

026

223

223

1

Modified field name year reference

First Bachelor’s Degree By 07-01-2005?

Left

30

027

224

224

1

Interested in Student Loans? Interested in WorkStudy? Father’s Highest Grade Level Completed

Left

31

028

225

225

1

Left

32

029

226

226

1

Left

33

030

227

227

1

Mother’s Highest Grade Level Completed

Left

34

031

228

228

1

Drug Conviction Affecting Eligibility

Left

35

032

229

229

1

Student’s Tax Return Completed?

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-12

ISIR Record Description/Data Dictionary (Continued)
Field #
36

SAR Field
033

Start
230

End
230

Length
1

Changes
Modified field name year reference

Field Name
Student’s Type of 2004 Tax Form Used?

Valid Content
1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 TeleFile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 = Yes 2 = No 3 = Don’t Know Blank -999999 to 999999 Blank 00000 to 99999 Blank 00 to 99 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank

Justify Signed
Left

37

034

231

231

1

Student Eligible to file 1040A or 1040EZ?

Left

38

035

232

237

6

39 40 41 42 43 44 45 46 47 48

036 037 038 039 040 041 042 043 044 045

238 243 245 251 257 262 267 272 278 284

242 244 250 256 261 266 271 277 283 289

5 2 6 6 5 5 5 6 6 6

49

046

290

291

2

Student’s Adjusted Gross Income from IRS form Student’s U.S. Income Tax Paid Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Cash, Savings, and Checking Student’s Investment Net Worth Student’s Business and/or Investment Farm Net Worth No. of Months Veterans Education Benefits Received

Right Signed Right Right Right Signed Right Signed Right Right Right Right Right Right

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-13

ISIR Record Description/Data Dictionary (Continued)
Field #
50 51

SAR Field
047 048

Start
292 296

End
295 296

Length
4 1

Changes

Field Name
Monthly Veterans Education Benefits Born Before 01-011982?

Valid Content
0000 to 9999 Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Married/Remarried 2 = Single 3 = Divorced/ Separated 4 = Widowed Blank Format is CCYYMM 190001 to 200612 Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank

Justify Signed
Right Left

Modified field name year reference

52

049

297

297

1

Working on a Master’s or Doctorate Program? Is Student Married?

Left

53

050

298

298

1

Left

54

051

299

299

1

Have Children you support? Have Legal Dependents Other than Children or Spouse? Orphan or Ward of Court? Veteran of U.S. Armed Forces? Parent’s Marital Status

Left

55

052

300

300

1

Left

56

053

301

301

1

Left

57

054

302

302

1

Left

58

055

303

303

1

Right

59

056

304

309

6

Modified valid content

Parent's Marital Status Date Father’s/Stepfather’s Social Security Number Father’s/Stepfather’s Last Name

Left

60 61

057 058

310 319

318 334

9 16

Right Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-14

ISIR Record Description/Data Dictionary (Continued)
Field #
62 63

SAR Field
059 060

Start
335 336

End
335 343

Length
1 8

Changes

Field Name
Father’s/Stepfather’s First Name Initial Father’s/Stepfather’s Date of Birth Mother’s/ Stepmother’s Social Security Number Mother’s/ Stepmother’s Last Name

Valid Content
Uppercase A to Z Blank Format is CCYYMMDD 19000101 to 19991231 Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Uppercase A to Z Blank Format is CCYYMMDD 19000101 to 19991231 Blank 01 to 99 Blank 1 to 9 Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank

Justify Signed
Right Right

64

061

344

352

9

Left

65

062

353

368

16

Right

66

063

369

369

1

67

064

370

377

8

68 69

065 066

378 380

379 380

2 1

70

067

381

382

2

Mother’s/ Stepmother’s First Name Initial Mother’s/ Stepmother’s Date of Birth Parents’ Number of Family Members Parents’ Number in College (Parents’ excluded) Parents’ State of Legal Residence

Right

Right

Right Left

Left

71

068

383

383

1

Modified field name year reference

Parents Legal Residents before 01-01-2000?

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-15

ISIR Record Description/Data Dictionary (Continued)
Field #
72

SAR Field
069

Start
384

End
389

Length
6

Changes
Modified valid content

Field Name
Parents’ Legal Residence Date

Valid Content
Format is CCYYMM 190001 to 200612 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Already Completed 2 = Will File 3 = Will Not File Blank 1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 TeleFile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank 1 = Yes 2 = No 3 = Don’t Know Blank -999999 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank -999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank

Justify Signed
Right

73

070

390

390

1

Parents’ Tax Return Completed?

Left

74

071

391

391

1

Modified field name year reference

Parents’ Type of 2004 Tax Form Used?

Left

75

072

392

392

1

Parents’ Eligible to file 1040A or 1040EZ?

Left

76 77 78 79

073 074 075 076

393 399 405 407

398 404 406 412

6 6 2 6

80

077

413

418

6

81

078

419

423

5

Parents’ Adjusted Gross Income from IRS form Parents’ U.S. Income Tax Paid Parents’ Exemptions Claimed Father’s/Stepfather’s Income Earned from Work Mother’s/ Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A

Right Signed Right Right Right Signed Right Signed Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-16

ISIR Record Description/Data Dictionary (Continued)
Field #
82 83 84 85 86

SAR Field
079 080 081 082 083

Start
424 429 434 440 446

End
428 433 439 445 451

Length
5 5 6 6 6

Changes

Field Name
Parents’ Total Amount from Worksheet B Parents’ Total Amount from Worksheet C Parents’ Cash, Savings, and Checking Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Student’s Number of Family Members Student’s Number in College Federal School Code #1

Valid Content
00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 0 to 9 Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank

Justify Signed
Right Right Right Right Right

87 88 89

084 085 086

452 454 455

453 454 460

2 1 6

Right Left Left

90

087

461

461

1

Federal School Code #1 Housing Plans

Left

91

088

462

467

6

Federal School Code #2

Left

92

089

468

468

1

Federal School Code #2 Housing Plans

Left

93

090

469

474

6

Federal School Code #3

Left

94

091

475

475

1

Federal School Code #3 Housing Plans

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-17

ISIR Record Description/Data Dictionary (Continued)
Field #
95

SAR Field
092

Start
476

End
481

Length
6

Changes

Field Name
Federal School Code #4

Valid Content
X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not Sure Blank Format is CCYYMMDD 20050101 to 20061231 Blank A = Applicant Only B = Applicant and Parent P = Parent Only Blank = No signatures

Justify Signed
Left

96

093

482

482

1

Federal School Code #4 Housing Plans

Left

97

094

483

488

6

Federal School Code #5

Left

98

095

489

489

1

Federal School Code #5 Housing Plans

Left

99

096

490

495

6

Federal School Code #6

Left

100

097

496

496

1

Federal School Code #6 Housing Plans

Left

101

098

497

497

1

Enrollment Status

Left

102

099

498

505

8

Modified valid content

Date Application Completed Signed By Indicates if only the applicant, or only the parent, or both applicant and parent signed the transaction.

Left

103

100

506

506

1

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-18

ISIR Record Description/Data Dictionary (Continued)
Field #
104

SAR Field
101

Start
507

End
515

Length
9

Changes

Field Name
Preparer’s Social Security Number Preparer’s SSN provided on the transaction. Preparer’s Employer Identification Number (EIN) Preparer’s Signature Indicates that a preparer signed the transaction. Dependency Override Indicator Indicates that a Dependency Override was requested on this transaction.

Valid Content
000000000 to 999999999 Blank

Justify Signed
Right

105

102

516

524

9

000000000 to 999999999 Blank 1 = Yes Blank

Left

106

103

525

525

1

Left

107

106

526

526

1

108

527

532

6

FAA Federal School Code Indicates the Federal School Code that requested a dependency override or Adjusted Calculation request. Filler Dependency Status Determined by CPS based on Dependency Status data provided.

1 = Dependent to Independent 2 = Dependent to Independent Override Canceled 3 = Dependency Override request failed Blank = Dependency override not requested X00000 to X99999 Valid characters for first position are 0 (zero), B, E, or G Blank = No Dependency Override or FAA EFC Adjustment done For FSA Use Only D = Dependent, calculated EFC provided I = Independent, calculated EFC provided X = Dependent rejected, no EFC calculated Y = Independent rejected, no EFC calculated

Left

Left

109 110

533 534

533 534

1 1

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-19

ISIR Record Description/Data Dictionary (Continued)
Field #
111

SAR Field

Start
535

End
536

Length
2

Changes
Modified description and valid content Added 2T, 5D, 5L, 5P, and 5W Modified 2H Deleted 3H

Field Name
Transaction Data Source/Type Code
Indicates the origin of the transaction. The first byte describes source: 1 = Electronic 2 = Web Student 3 = Web FAA 4 = Paper 5 = CPS 6 = FSAIC The second byte describes type: A = Application B = Application Spanish C = Correction D = Drug Abuse Hold Release E = EZ FAFSA
F = EZ FAFSA Spanish G = EZ FAFSA Renewal H = EZ FAFSA Renewal Spanish J = Correction Application K = Correction Application Spanish L = NSLDS Change on

Valid Content
1A = Application 1C = Correction Full SAR 2A = Application 2B = Application Spanish 2C = Correction 2E = EZ FAFSA 2F = EZ FAFSA Spanish 2G = EZ FAFSA Renewal Application

Justify Signed
Left

2H = EZ FAFSA Renewal Spanish
2R = Renewal Application

2T = Spanish Renewal Application
3A = Application 3C = Correction 3E = EZ FAFSA 3G = EZ FAFSA Renewal Application 3R = Renewal Application 3V = Verification Correction 4A = Application 4B = Application Spanish 4C = Correction 4J = Correction Application 4K = Correction Application Spanish 4R = Renewal Application

Real Time Record
M = DHS Secondary Confirmation N = NSLDS Postscreening P = Reprocessing R = Renewal Application S = Signature Page T = Spanish Renewal Application V = Verification Correction W = SSA Death File Match

5C = CPS SystemGenerated Correction 5D = Drug Abuse Hold Release 5L = NSLDS Change on Real Time
5M = DHS Secondary Confirmation 5N = NSLDS Postscreening 5P = Reprocessed Record 5S = CPS Signature 5W = SSA Death File Match 6C = Correction (Student and Image Error)

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-20

ISIR Record Description/Data Dictionary (Continued)
Field #
112

SAR Field
105

Start
537

End
544

Length
8

Changes
Modified description and valid content

Field Name
Transaction Receipt Date Date the transaction was received by the CPS. Assumption Override 1Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2Parents’ AGI assumed equal to sum of father and mother earned income portions. Assumption Override 3Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4Student’s AGI assumed equal to the sum of student and spouse earned income portions. Assumption Override 5Parents’ Total from Worksheet C assumed to be zero. Assumption Override 6Student’s Total from Worksheet C assumed to be zero. Electronic Transaction Indicator (ETI) Destination Number TG number assigned by SAIG.

Valid Content
Format is CCYYMMDD 20050101 to 20061231

Justify Signed
Left

113

545

545

1

1 = Yes Blank

Left

114

546

546

1

1 = Yes Blank

Left

115

547

547

1

1 = Yes Blank

Left

116

548

548

1

1 = Yes Blank

Left

117

549

549

1

1 = Yes Blank

Left

118

550

550

1

1 = Yes Blank

Left

119

551

557

7

‘TGXXXXX’ where XXXXX is the 5-digit numeric code assigned by SAIG Blank

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-21

ISIR Record Description/Data Dictionary (Continued)
Field #
120

SAR Field

Start
558

End
558

Length
1

Changes
Added

Field Name
Reject Override 3Student’s taxes paid is greater than zero and equal to or greater than AGI Reject Override 12Parents’ taxes paid is greater than zero and equal to or greater than AGI. Reject Override ADate of Birth year is 1900 to 1930. Reject Override BDate of Birth since September 1, 1989. Reject Override CParent’s or independent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. Filler Reject Override GDependent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. Reject Override JFather’s SSN contains all zeroes and reported as a tax filer. Reject Override KMother’s SSN contains all zeroes and reported as a tax filer.

Valid Content
1 = Yes Blank

Justify Signed
Left

121

559

559

1

Added

1 = Yes Blank

Left

122

560

560

1

123

561

561

1

Modified field name year reference Modified field name year reference

1 = Yes Blank

Left

1 = Yes Blank

Left

124

562

562

1

1 = Yes Blank

Left

125 126

563 564

563 564

1 1

Added

For FSA Use Only 1 = Yes Blank

Left Left

127

565

565

1

Added

1 = Yes Blank

Left

128

566

566

1

Added

1 = Yes Blank

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-22

ISIR Record Description/Data Dictionary (Continued)
Field #
129

SAR Field

Start
567

End
567

Length
1

Changes

Field Name
Reject Override NMissing first or last name. Filler Reject Override WUnusually high number of family members. Filler Parent’s E-mail Address

Valid Content
1 = Yes Blank For FSA Use Only 1 = Yes Blank For FSA Use Only Blank If non-blank: One and only one '@' (atsign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 12 characters < > ( ) [ ] \ ,;: "@ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period For FSA Use Only

Justify Signed
Left

130 131

568 569

568 569

1 1

Added

Left Left

132 133

104

570 576

575 625

6 50

Left Left

134

626

648

23

Filler

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-23

ISIR Record Description/Data Dictionary (Continued)
Field #
135

SAR Field
008

Start
649

End
657

Length
9

Changes

Field Name
Student’s Current Social Security Number Student's SSN on this transaction. It will be different from the student’s original SSN only if it has been changed. Correction Applied against Transaction Number Data Release Number (DRN) Will only be included when the transaction was initiated as an Electronic Application at the destination number. FAA Adjustment Indicates whether a FAA requested an EFC adjustment and if it was processed.

Valid Content
001010001 to 999999999

Justify Signed
Right

136

658

659

2

137

113

660

663

4

Modified field name

01 to 99 Blank = Transaction not a result of a correction 0000 to 9999 Blank = Transaction not in response to electronic application

Left

Left

138

107

664

664

1

1 = EFC Adjustment processed 2 = EFC Adjustment request failed Blank = No EFC Adjustment requested

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-24

ISIR Record Description/Data Dictionary (Continued)
Field #
139

SAR Field

Start
665

End
666

Length
2

Changes
Modified description and valid content Added 2H and 2T

Field Name
Application Data Source/Type Code Indicates the origin of the initial application. The first byte describes source: 1 = Electronic 2 = Web Student 3 = Web FAA 4 = Paper The second byte describes type: A = Application B = Application Spanish E = EZ FAFSA F = EZ FAFSA Spanish G = EZ FAFSA Renewal H = EZ FAFSA Renewal Spanish J = Correction Application K = Correction Application Spanish R = Renewal Application T = Spanish Renewal Application Application Receipt Date Date the application was received by the CPS.

Valid Content
1A = Application 2A = Application 2B = Application Spanish 2R = Renewal Application 2E = EZ FAFSA 2F = EZ FAFSA Spanish 2G = EZ FAFSA Renewal Application 2H = EZ FAFSA Renewal Spanish 2T = Spanish Renewal Application 3A = Application 3R = Renewal Application 3E = EZ FAFSA 3G = EZ FAFSA Renewal Application 4A = Application 4B = Application Spanish 4R = Renewal Application 4J = Correction Application 4K = Correction Application Spanish

Justify Signed
Left

140

667

674

8

Modified description and valid content

Format is CCYYMMDD 20050101 to 20061231

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-25

ISIR Record Description/Data Dictionary (Continued)
Field #
141

SAR Field

Start
675

End
675

Length
1

Changes
Modified description

Field Name
Address Only Change Flag If an address is the only change to a record, this field will be populated. Corrections to the Signed By and Special Handle fields may also be included with the address correction. CPS Pushed ISIR Flag This Flag is set to identify transactions that are automatically sent to schools. Examples are: EFC Change flag is set; SAR C flag changes between correction and transaction being corrected; Record became selected for verification; Rejected to EFC; EFC to Rejected; or transaction is systemgenerated EFC Change Flag Indicates if the EFC has gone up or down from the transaction being applied against.

Valid Content
1 = Student’s Mailing address corrected 2 = Student’s E-mail address corrected 3 = Parent’s E-Mail address corrected 4 = More than one of the above corrected Blank = No change

Justify Signed
Left

142

676

676

1

Modified examples in description

Y = Transaction automatically sent to school Blank = Transaction not sent to school

Left

143

677

677

1

1 = EFC increase 2 = EFC decrease Blank = No change

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-26

ISIR Record Description/Data Dictionary (Continued)
Field #
144

SAR Field
112

Start
678

End
678

Length
1

Changes

Field Name
Student Last Name/ SSN Change Flag Indicates whether the student’s last name and/or Social Security Number (SSN) have been changed. Rejected Status Change Flag If the Rejected Status Change flag is set or removed from the previous transaction, this field is populated. SAR C Change Flag If the SAR C flag is set or removed from the previous transaction, this field is populated. Verification Selection Flag If the Verification Selection flag is set or removed from the previous transaction, this field is populated. Compute Number Source of Correction

Valid Content
N = Last Name change S = Social Security Number change B = Social Security Number and last name change Blank = No change Y = Rejected Status Change flag has changed Blank = No change to flag

Justify Signed
Left

145

679

679

1

Added

Left

146

680

680

1

Y = SAR C flag has changed Blank = No change to flag

Left

147

681

681

1

Added

Y = Transaction is now selected for verification but the previous transaction was eligible and not selected Blank = No change to flag 000 to 999 A = Applicant D = CPS S = School Blank Y = Another filer also using this SSN Blank = N/A

Left

148 149

682 685

684 685

3 1

Right Left

150

686

686

1

Duplicate SSN Indicator Indicates if another filer is using this original SSN in their original SSN field.

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-27

ISIR Record Description/Data Dictionary (Continued)
Field #
151

SAR Field

Start
687

End
687

Length
1

Changes

Field Name
Graduate Flag

Valid Content
Y = Yes response to BA question and/or Graduate status question Blank = Graduate Flag not set Y = This transaction determined eligible for a Federal Pell Grant. Blank = This transaction determined ineligible for a Federal Pell Grant Format is CCYYMMDD 20050101 to 20061231

Justify Signed
Left

152

688

688

1

Pell Grant Eligibility Flag Indicates transaction has been determined eligible for a Federal Pell Grant by the CPS. Transaction Processed Date Date that CPS computed this transaction. Processed Record Type

Left

153

689

696

8

Modified valid content

Left

154

697

697

1

155

698

711

14

Reject Reason Codes Alpha/numeric character indicating why an application or correction has been rejected. See Processing Codes section for specific code tables and details.

C = Correction Application H = Correction Blank = Initial Application A to Z 01 to 99 Blank = Applicant not rejected Up to seven 2-character codes

Left

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-28

ISIR Record Description/Data Dictionary (Continued)
Field #
156

SAR Field

Start
712

End
713

Length
2

Changes

Field Name
Reprocessed Reason Code The code indicating why the CPS reprocessed an ISIR. An electronic message will be sent to destination numbers identifying definition of the code. SAR C Flag

Valid Content
01 to 99 Blank = Not a reprocessed transaction

Justify Signed
Left

157

714

714

1

158

715

715

1

Automatic Zero EFC Indicator The Automatic Zero EFC indicator is automatically set if simplified needs test met and taxable income is $15,000 or less. Simplified Needs Test (SNT) Applicant meets certain criteria for tax filing status and income level and is not required to provide asset information. Parents’ Calculated 2004 Tax Status CPS determination of tax filing status. Student’s Calculated 2004 Tax Status CPS determination of tax filing status.

Y = C flag set, resolution required on one or more match results Blank = No flag set Y = EFC set to zero based on income criteria Blank = Flag not set

Left

Left

159

716

716

1

Y = SNT met N = SNT not met or insufficient information to determine SNT eligibility Blank

Left

160

717

717

1

Modified field name year reference Modified field name year reference

1, 2, or 3 = Tax Filer 4 or 5 = Non-Tax Filer Blank

Left

161

718

718

1

1, 2, or 3 = Tax Filer 4 or 5 = Non-Tax Filer Blank

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-29

ISIR Record Description/Data Dictionary (Continued)
Field #
162

SAR Field

Start
719

End
719

Length
1

Changes

Field Name
Assumed Citizenship

Valid Content
1 = Assumed student is a citizen 2 = Assumed student is an eligible non-citizen Blank = No assumption 1 = Assumed unmarried 2 = Assumed married/remarried Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 2 = Assumed no legal dependents Blank = No assumption 2 = Assumed not a Veteran Blank = No assumption 00 to 99 Blank = No assumption 0 to 9 Blank = No assumption 1 = Assumed married/remarried 2 = Assumed single Blank = No assumption

Justify Signed
Left

163

720

720

1

Assumed Student’s Marital Status

Left

164 165 166 167 168 169

721 727 732 738 744 749

726 731 737 743 748 749

6 5 6 6 5 1

Assumed Student’s AGI Assumed Student’s U.S. Tax Paid Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Student’s Total from Worksheet C Assumed Date of Birth Prior Assumed Student Is Married/Remarried Assumed Have Children You Support? Assumed Have Legal Dependents Other than Children or Spouse? Assumed VA Status

Right Signed Left Right Signed Right Signed Left Left

170

750

750

1

Left

171

751

751

1

Left

172

752

752

1

Left

173

753

753

1

Left

174 175 176

754 756 757

755 756 757

2 1 1

Assumed Student’s # in Family Assumed Student’s # in College Assumed Parents’ Marital Status

Left Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-30

ISIR Record Description/Data Dictionary (Continued)
Field #
177

SAR Field

Start
758

End
758

Length
1

Changes

Field Name
Assumed Father’s/Stepfather’s SSN Assumed Mother’s/ Stepmother’s SSN Assumed Parents’ # in Family Assumed Parents’ # in College Assumed Parents' AGI Assumed Parents’ U.S. Tax Paid Assumed Father's/ Stepfather’s Income Earned from Work Assumed Mother's/ Stepmother’s Income Earned from Work Assumed Parents’ Total from Worksheet C Primary EFC The primary 9-month EFC calculated. Full Needs Test (FNT), unless Simplified Needs Test (SNT) met. Secondary EFC The secondary 9-month EFC calculated. Full Needs Test (FNT) provided only if Simplified Needs Test (SNT) is met and asset information is provided.

Valid Content
Y = Assumed SSN Blank Y = Assumed SSN Blank 00 to 99 Blank = No assumption 0 to 9 Blank = No assumption -999999 to 999999 Blank = No assumption 000000 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption 00000 to 99999 Blank = None Calculated

Justify Signed
Left

178 179 180 181 182 183

759 760 762 763 769 775

759 761 762 768 774 780

1 2 1 6 6 6

Left Left Left Right Signed Left Right Signed Right Signed Left Left

184

781

786

6

185 186

787 792

791 796

5 5

187

797

801

5

00000 to 99999 Blank = None Calculated

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-31

ISIR Record Description/Data Dictionary (Continued)
Field #
188

SAR Field

Start
802

End
802

Length
1

Changes

Field Name
Primary EFC Type Identifies formula type used to calculate the primary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

Valid Content
1 = FNT: Dependent 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 1 = FNT: Dependent 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify Signed
Left

189

803

803

1

Secondary EFC Type Identifies formula type used to calculate secondary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

Left

190

804

808

5

Primary Alternate Month 1 The primary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Primary Alternate Month 2 Primary Alternate Month 3

Left

191 192

809 814

813 818

5 5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-32

ISIR Record Description/Data Dictionary (Continued)
Field #
193 194 195 196 197 198 199 200 201

SAR Field

Start
819 824 829 834 839 844 849 854 859

End
823 828 833 838 843 848 853 858 863

Length
5 5 5 5 5 5 5 5 5

Changes

Field Name
Primary Alternate Month 4 Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8 Primary Alternate Month 10 Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 The secondary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Secondary Alternate Month 2 Secondary Alternate Month 3 Secondary Alternate Month 4 Secondary Alternate Month 5 Secondary Alternate Month 6 Secondary Alternate Month 7 Secondary Alternate Month 8 Secondary Alternate Month 10 Secondary Alternate Month 11

Valid Content
00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify Signed
Left Left Left Left Left Left Left Left Left

202 203 204 205 206 207 208 209 210

864 869 874 879 884 889 894 899 904

868 873 878 883 888 893 898 903 908

5 5 5 5 5 5 5 5 5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left Left Left Left Left Left Left Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-33

ISIR Record Description/Data Dictionary (Continued)
Field #
211 212 213 214 215 216 217 218 219

SAR Field

Start
909 914 921 928 935 942 949 956 963

End
913 920 927 934 941 948 955 962 971

Length
5 7 7 7 7 7 7 7 9

Changes

Field Name
Secondary Alternate Month 12 TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income CAI: Contribution From Available Income DNW: Discretionary Net Worth NW: Net Worth APA: Asset Protection Allowance PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income TSC: Total Student Contribution TPC: Total Parent Contribution PC: Parents’ Contribution STI: Student’s Total Income SATI: Student’s Allowance against Total Income SIC: Dependent Students’ Income Contribution

Valid Content
00000 to 99999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated

Justify Signed
Left Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left Left Right Signed Right Signed Left

220 221 222

972 981 990

980 989 996

9 9 7

223 224 225 226 227 228

997 1004 1011 1018 1025 1032

1003 1010 1017 1024 1031 1038

7 7 7 7 7 7

229

1039

1045

7

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-34

ISIR Record Description/Data Dictionary (Continued)
Field #
230

SAR Field

Start
1046

End
1054

Length
9

Changes

Field Name
SDNW: Student’s Discretionary Net Worth SCA: Student’s Contribution from Assets FTI: FISAP Total Income SEC TI: Secondary Total Income SEC ATI: Secondary Allowances Against Total Income SEC STX: Secondary State Tax Allowance SEC EA: Secondary Employment Allowance SEC IPA: Secondary Income Protection Allowance SEC AI: Secondary Available Income SEC CAI: Secondary Contribution From Available Income SEC DNW: Secondary Discretionary Net Worth SEC NW: Secondary Net Worth SEC APA: Secondary Asset Protection Allowances SEC PCA: Secondary Parents’ Contribution from Assets SEC AAI: Secondary Adjusted Available Income SEC TSC: Secondary Total Student Contribution

Valid Content
-999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated

Justify Signed
Right Signed Right Signed Right Signed Right Signed Left

231

1055

1061

7

232 233 234

1062 1069 1076

1068 1075 1082

7 7 7

235 236 237

1083 1090 1097

1089 1096 1103

7 7 7

Right Signed Left Left

238 239

1104 1111

1110 1117

7 7

Right Signed Right Signed Right Signed Left Left

240

1118

1126

9

241 242

1127 1136

1135 1144

9 9

243

1145

1151

7

Right Signed Right Signed Left

244

1152

1158

7

245

1159

1165

7

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-35

ISIR Record Description/Data Dictionary (Continued)
Field #
246

SAR Field

Start
1166

End
1172

Length
7

Changes

Field Name
SEC TPC: Secondary Total Parent Contribution SEC PC: Secondary Parents’ Contribution SEC STI: Secondary Student’s Total Income SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Correction Flags See the Field Name and Position CrossReference Table in the Processing Codes section of this technical reference. Each correction flag byte corresponds to a specific SAR field and indicates fields that have been corrected.

Valid Content
0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0 = No Correction Made 1= Field Corrected on this transaction 2 = Field Corrected on previous transaction

Justify Signed
Left

247 248 249

1173 1180 1187

1179 1186 1193

7 7 7

Left Right Signed Right Signed Left

250

1194

1200

7

251

1201

1209

9

Right Signed

252

1210

1216

7

Right Signed Right Signed Right

253 254

1217 1224

1223 1343

7 120

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-36

ISIR Record Description/Data Dictionary (Continued)
Field #
255

SAR Field

Start
1344

End
1463

Length
120

Changes

Field Name
Highlight Flags See the Field Name and Position CrossReference Table in the Processing Codes section of this technical reference. Each highlight flag byte corresponds to a specific SAR field and indicates fields highlighted in boldface on the SAR. FAFSA Data Verify Flags See the Field Name and Position CrossReference Table in the Processing Codes section of this technical reference. Each FAFSA Data Verify flag byte corresponds to a specific SAR field and indicates fields corrected to the same value on the transaction being corrected. DHS Match Flag Results from DHS Match for applicants who met criteria to be sent to match.

Valid Content
0 = No Highlight Made 1 = Field Highlighted Each highlight flag byte corresponds to a specific SAR field

Justify Signed
Right

256

1464

1583

120

0 = Not corrected to the same value 1 = Corrected to the same value 2 = Asked to be verified

Right

257

1584

1584

1

Y = Citizenship confirmed N = Citizenship not confirmed Blank = Record not sent to DHS

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-37

ISIR Record Description/Data Dictionary (Continued)
Field #
258

SAR Field

Start
1585

End
1585

Length
1

Changes

Field Name
Secondary DHS Match Flag Results from DHS Confirmation for applicants who failed Primary Confirmation.

Valid Content
C = DHS has not yet confirmed eligible noncitizen status N = DHS did not confirm eligible non-citizen status P = Pending Results of Secondary Confirmation X = DHS did not have enough information to confirm eligible noncitizen status Y = Citizenship status confirmed by DHS Blank = N/A For FSA Use Only A to Z 000000000000000 to 999999999999999 Blank

Justify Signed
Left

259 260

1586 1601

1600 1615

15 15

Filler DHS Verification Number Identification # provided by the Department of Homeland Security indicating that primary verification was performed. Filler NSLDS Match Flag Results of the NSLDS Match.

Left Left

261 262

1616 1617

1616 1617

1 1

For FSA Use Only 1 = Student not in Default or Overpayment 2 = Default 3 = Overpayment 4 = Default and Overpayment 7 = Match but no data provided 8 = Record not sent to NSLDS

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-38

ISIR Record Description/Data Dictionary (Continued)
Field #
263

SAR Field

Start
1618

End
1623

Length
6

Changes
Modified valid content, added values 14 and 15

Field Name
NSLDS Post-Screening Reason Code The student’s eligibility has changed since the previous prescreening. This field can contain up to 3 reason codes at 2-bytes each.

Valid Content
01 = Default added 02 = Overpayment added 03 = Default resolved 04 = Overpayment resolved 05 = Master Promissory Note status change 06 = Loan went into Discharged status 07 = Loan out of Discharged status 08 = Closed school 09 = Exceeded Subsidized loan limit 10 = Exceeded Combined loan limit 11 = No longer exceeding subsidized loan status 12 = No longer exceeding combined loan limit 13 = Change in type of discharged loan 14 = Loan entered active bankruptcy 15 = PLUS MPN status change 99 = Other Blank = Not an NSLDS postscreening transaction For ED Use Only 1 = No match on SSN 2 = SSN and Name match, no match on DOB 3 = SSN match, no match on Name 4 = SSN, Name, and DOB match 5 = SSN, Name, DOB match with Date of Death 8 = Record not sent to SSA

Justify Signed
Left

264 265

1624 1633

1632 1633

9 1

Filler Father’s/Stepfather’s SSN Match Flag Results from SSN Match with Social Security Administration.

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-39

ISIR Record Description/Data Dictionary (Continued)
Field #
266 267

SAR Field

Start
1634 1643

End
1642 1643

Length
9 1

Changes

Field Name
Filler Mother’s/Stepmother’s SSN Match Flag Results from SSN Match with Social Security Administration.

Valid Content
For ED Use Only 1 = No match on SSN 2 = SSN and Name match, no match on DOB 3 = SSN match, no match on Name 4 = SSN, Name, and DOB match 5 = SSN, Name, DOB match with Date of Death 8 = Record not sent to SSA Y = Registration status confirmed N = Registration status not confirmed T = Temporarily Exempt Blank = Record not sent to Selective Service Y = Registration completed N = Registration not completed T = Temporarily Exempt Blank = Record not sent to Selective Service.

Justify Signed
Left Left

268

1644

1644

1

Selective Service Match Flag Results from SS Match for applicants who met criteria to be sent to match. Selective Service Registration Flag Results from student’s request to be registered with Selective Service.

Left

269

1645

1645

1

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-40

ISIR Record Description/Data Dictionary (Continued)
Field #
270

SAR Field

Start
1646

End
1646

Length
1

Changes

Field Name
SSA Citizenship Flag Results from Citizenship Match with Social Security Administration.

Valid Content
A = U.S. citizen B = Legal alien, eligible to work C = Legal alien, not eligible to work D = Other E = Alien, student restricted, work authorized F = Conditionally legalized alien N = Unable to verify citizenship due to no match on SSN, name or date of birth * = Foreign Blank = Domestic born (U.S. Citizen) For ED Use Only 1 = No match on SSN 2 = SSN and name match, no match on DOB 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA 1 = Veteran status confirmed 2 = Record found on VA database but not a qualifying Veteran 3 = Record not found on VA database 4 = Record found on VA database but applicant on active duty 8 = Record not sent to VA Blank

Justify Signed
Left

271 272

1647 1655

1654 1655

8 1

Filler SSN Match Flag Results from SSN Match with Social Security Administration.

Left Left

273

1656

1656

1

VA Match Flag Results of the Veterans Affairs Match.

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-41

ISIR Record Description/Data Dictionary (Continued)
Field #
274

SAR Field

Start
1657

End
1676

Length
20

Changes

Field Name
SAR Acknowledgement Comment Codes Codes are entered from left to right by the CPS and the unused positions are filled with zeros. Comment Codes Comments provided by CPS to further communicate important results and processing information.

Valid Content
Ten 2-digit codes for comments appearing on the SAR Acknowledgement.

Justify Signed
Right

275

1677

1736

60

276

1737

1737

1

Electronic Federal School Code Indicator Identifies which school listed in ISIR fields 89, 91, 93, 95, 97, or 99 initiated this transaction.

Twenty 3-digit numeric comment codes. (See ISIR Comment Code Text information in the Processing Codes section of this technical reference.) Unused positions contain all zeroes. 1 = Federal School Code #1 2 = Federal School Code #2 3 = Federal School Code #3 4 = Federal School Code #4 5 = Federal School Code #5 6 = Federal School Code #6 Blank = No Federal School Code

Left

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-42

ISIR Record Description/Data Dictionary (Continued)
Field #
277

SAR Field

Start
1738

End
1738

Length
1

Changes
Modified valid content

Field Name
Electronic Transaction Indicator (ETI) Flag The ETI is set to indicate if the school receiving the ISIR submitted input to generate the ISIR transaction, or did not generate the transaction but was listed on the record. It also indicates whether the type of ISIR is a daily, requested, or pushed ISIR. An ETI flag will be set for each school choice.

Valid Content
0 = School generated transaction and is an ISIR Daily school (applications) (IDAP) 1 = School did not generate transaction and is an ISIR Daily school (automatic) (IDSA) 2 = School generated transaction and is an ISIR Request school (ISRF) 3 = School did not generate transaction and is an ISIR Request school (applications) (ISRF) 4 = School generated transaction and is an ISIR Daily school, ISIR is CPS Pushed ISIR (corrections) (IGCO) 5 = School did not generate transaction and is an ISIR Daily school, ISIR is CPS Pushed ISIR (automatic) (IGSA) 6 = School generated transaction and is an ISIR Request school, ISIR is CPS Pushed ISIR (corrections) (IGCO) 7 = School did not generate transaction and is an ISIR Request school, ISIR is CPS Pushed ISIR (automatic) (IGSA) 8 = School did not generate transaction and is an ISIR Daily school, ISIR is CPS Pushed System-Generated ISIR (IGSG) 9 = School did not generate transaction and is an ISIR Request school, ISIR is CPS Pushed System-Generated ISIR (IGSG) Blank = No destination code associated or school not participating

Justify Signed
Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-43

ISIR Record Description/Data Dictionary (Continued)
Field #
278

SAR Field

Start
1739

End
1744

Length
6

Changes
Modified valid content

Field Name
Multi School Code Flags This field will now indicate the school codes being serviced by the destination point that will receive this ISIR transaction and identify which school originated the transaction. The appropriate ETI flag will be listed in your school codess position. If the first byte of this field has a 1, then the Federal School Code listed in Federal School Code #1 did not generate transaction and is an ISIR Daily school. In addition, if the second byte of this field has a 0, then Federal School Code #2 generated transaction and is an ISIR Daily school.

Valid Content
0 = School generated transaction and is an ISIR Daily school (applications) (IDAP) 1 = School did not generate transaction and is an ISIR Daily school (automatic) (IDSA) 2 = School generated transaction and is an ISIR Request school (ISRF) 3 = School did not generate transaction and is an ISIR Request school (applications) (ISRF) 4 = School generated transaction and is an ISIR Daily school, ISIR is CPS Pushed ISIR (corrections) (IGCO) 5 = School did not generate transaction and is an ISIR Daily school, ISIR is CPS Pushed ISIR (automatic) (IGSA) 6 = School generated transaction and is an ISIR Request school, ISIR is CPS Pushed ISIR (corrections) (IGCO) 7 = School did not generate transaction and is an ISIR Request school, ISIR is CPS Pushed ISIR (automatic) (IGSA) 8 = School did not generate transaction and is an ISIR Daily school, ISIR is CPS Pushed System-Generated ISIR (IGSG) 9 = School did not generate transaction and is an ISIR Request school, ISIR is CPS Pushed System-Generated ISIR (IGSG) Blank = No destination code associated or school not participating

Justify Signed
Left

279

1745

1748

4

Verification Tracking Flag

0000 to 9999 Blank

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-44

ISIR Record Description/Data Dictionary (Continued)
Field #
280

SAR Field

Start
1749

End
1749

Length
1

Changes

Field Name
Student is selected for Verification

Valid Content
Y = Selected N = Not Selected * = A subsequent transaction was selected for verification For FSA Use Only 01 to 99 Blank

Justify Signed
Left

281 282

1750 1760

1759 1761

10 2

Modified field length

Filler NSLDS Transaction Number Reflects the latest transaction number for which NSLDS updated information. NSLDS Database Results Flag Results from NSLDS Match for applicants who met criteria to be sent to match.

Left Right

283

1762

1762

1

284 285

1763 1764

1763 1764

1 1

Filler NSLDS Pell Overpayment Flag

286

1765

1772

8

NSLDS Pell Overpayment Contact

1 = Record matched, data sent 2 = SSN match, no name or date of birth match, no data sent 3 = SSN not found in NSLDS 4 = Full match, no relevant data to send 5 = Real-time transaction not sent to NSLDS Blank = Record not sent, all NSLDS fields will be blank For FSA Use Only D = Deferred N = N/A S = Satisfactory Payment Arrangements W = Waived Y = Overpayment Numeric school code N/A Y (more than one)

Left

Left Left

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-45

ISIR Record Description/Data Dictionary (Continued)
Field #
287

SAR Field

Start
1773

End
1773

Length
1

Changes

Field Name
NSLDS SEOG Overpayment Flag

Valid Content
D = Deferred N = N/A S = Satisfactory Payment Arrangements W = Waived Y = Overpayment Numeric school code N/A Y (more than one) D = Deferred N = N/A S = Satisfactory Payment Arrangements W = Waived Y = Overpayment Numeric school code N/A Y (more than one) Y or N C = Conditional D = Death M = Multiple N = None P = Permanent R= Reaffirmed Y or N

Justify Signed
Left

288

1774

1781

8

NSLDS SEOG Overpayment Contact NSLDS Perkins Overpayment

Right

289

1782

1782

1

Left

290

1783

1790

8

NSLDS Perkins Overpayment Contact NSLDS Defaulted Loan Flag NSLDS Discharged Loan Flag

Right

291 292

1791 1792

1791 1792

1 1

Left Left

293

1793

1793

1

294 295

1794 1795

1794 1800

1 6

296

1801

1806

6

297

1807

1812

6

NSLDS Loan Satisfactory Payment Arrangement Flag Active Bankruptcy Flag NSLDS Aggregate Subsidized Outstanding Principal Balance NSLDS Aggregate Unsubsidized Outstanding Principal Balance NSLDS Aggregate Combined Outstanding Principal Balance

Left

Y or N Numeric N/A Numeric N/A

Left Right

Right

Numeric N/A

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-46

ISIR Record Description/Data Dictionary (Continued)
Field #
298

SAR Field

Start
1813

End
1818

Length
6

Changes

Field Name
NSLDS Unallocated Consolidated Outstanding Principal Balance NSLDS Aggregate Subsidized Pending Disbursement NSLDS Aggregate Unsubsidized Pending Disbursement NSLDS Aggregate Combined Pending Disbursement NSLDS Aggregate Subsidized Total NSLDS Aggregate Unsubsidized Total NSLDS Aggregate Combined Total NSLDS Unallocated Consolidated Total NSLDS Perkins Principal Balance NSLDS Perkins Current Year Loan Amount NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Payment Arrangement Change Flag NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Aggregate Loan Change Flag NSLDS Perkins Loan Change Flag NSLDS Pell Payment Change Flag

Valid Content
Numeric N/A

Justify Signed
Right

299

1819

1824

6

Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A Numeric N/A # N # N # N # N # N # N # N # N

Right

300

1825

1830

6

Right

301

1831

1836

6

Right

302 303 304 305 306 307 308 309 310

1837 1843 1849 1855 1861 1867 1873 1874 1875

1842 1848 1854 1860 1866 1872 1873 1874 1875

6 6 6 6 6 6 1 1 1

Right Right Right Right Right Right Left Left Left

311

1876

1876

1

Left

312 313 314 315

1877 1878 1879 1880

1877 1878 1879 1880

1 1 1 1

Left Left Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-47

ISIR Record Description/Data Dictionary (Continued)
Field #
316 317 318

SAR Field

Start
1881 1882 1883

End
1881 1882 1883

Length
1 1 1

Changes

Field Name
NSLDS Additional Pell Flag NSLDS Additional Loans Flag Direct Loan MasterProm Note Flag

Valid Content
Y or N Y or N A = Active C = Closed I = Inactive N = No MPN on file Blank = No data from NSLDS A = Active C = Closed I = Inactive N = No MPN on file Blank = No data from NSLDS

Justify Signed
Left Left Left

319

1884

1884

1

Added description

Direct Loan Plus Master Prom Note Flag This flag indicates the status of the MPN for the parent of this student who has borrowed a PLUS loan on behalf of this student. Subsidized Loan Limit Flag Combined Loan Limit Flag NSLDS Pell Sequence Number (1) NSLDS Pell Verification Flag (1) NSLDS Pell EFC (1) NSLDS Pell School Code (1) NSLDS Pell Transaction Number (1) NSLDS Pell Last Update Date (1)

Left

320

1885

1885

1

321

1886

1886

1

322 323 324 325 326 327

1887 1889 1892 1898 1906 1908

1888 1891 1897 1905 1907 1915

2 3 6 8 2 8

C = Close to limit E = Exceeded limit N = No problem C = Close to limit E = Exceeded limit N = No problem 01 to 03 Blank Alpha field N/A 000000 to 999999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank

Left

Left

Left Left Left Right Right Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-48

ISIR Record Description/Data Dictionary (Continued)
Field #
328

SAR Field

Start
1916

End
1921

Length
6

Changes

Field Name
NSLDS Pell Scheduled Amount (1) Whole dollar amount with leading zeros. NSLDS Pell Amount Paid to Date (1) Whole dollar amount with leading zeros. NSLDS Pell Percent Scheduled Award Used (1) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (1) Whole dollar amount with leading zeros. NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) NSLDS Pell EFC (2) NSLDS Pell School Code (2) NSLDS Pell Transaction Number (2) NSLDS Pell Last Update Date (2)

Valid Content
Numeric Blank

Justify Signed
Right

329

1922

1927

6

Numeric Blank

Left

330

1928

1932

5

Numeric Blank

Right

331

1933

1938

6

Numeric Blank

Right

332 333 334 335 336 337

1939 1941 1944 1950 1958 1960

1940 1943 1949 1957 1959 1967

2 3 6 8 2 8

338

1968

1973

6

NSLDS Pell Scheduled Amount (2) Whole dollar amount with leading zeros.

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank

Left Left Left Right Right Left

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-49

ISIR Record Description/Data Dictionary (Continued)
Field #
339

SAR Field

Start
1974

End
1979

Length
6

Changes

Field Name
NSLDS Pell Amount Paid to Date (2) Whole dollar amount with leading zeros. NSLDS Pell Percent Scheduled Award Used (2) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (2) Whole dollar amount with leading zeros. NSLDS Pell Sequence Number (3) NSLDS Pell Verification Flag (3) NSLDS Pell EFC (3) NSLDS Pell School Code (3) NSLDS Pell Transaction Number (3) NSLDS Pell Last Update Date (3)

Valid Content
Numeric Blank

Justify Signed
Left

340

1980

1984

5

Numeric Blank

Right

341

1985

1990

6

Numeric Blank

Right

342 343 344 345 346 347

1991 1993 1996 2002 2010 2012

1992 1995 2001 2009 2011 2019

2 3 6 8 2 8

348

2020

2025

6

NSLDS Pell Scheduled Amount (3) Whole dollar amount with leading zeros. NSLDS Pell Amount Paid to Date (3) Whole dollar amount with leading zeros.

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank

Left Left Left Right Right Left

Right

349

2026

2031

6

Numeric Blank

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-50

ISIR Record Description/Data Dictionary (Continued)
Field #
350

SAR Field

Start
2032

End
2036

Length
5

Changes

Field Name
NSLDS Pell Percent Scheduled Award Used (3) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (3) Whole dollar amount with leading zeros. NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code

Valid Content
Numeric Blank

Justify Signed
Right

351

2037

2042

6

Numeric Blank

Right

352 353

2043 2045

2044 2045

2 1

354

2046

2046

1

NSLDS Loan (1) Change Flag NSLDS Loan (1) Program Code

355

2047

2048

2

356 357

2049 2055

2054 2056

6 2

NSLDS Loan (1) Net Amount NSLDS Loan (1) Current Status Code

358 359

2057 2065

2064 2070

8 6

NSLDS Loan (1) Current Status Date NSLDS Loan (1) Aggregate Principal Balance

01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank Alpha Code See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank Alpha Code See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format is CCYYMMDD Blank 000000 to 999999 N/A Blank

Left Left

Left

Left

Right Left

Left Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-51

ISIR Record Description/Data Dictionary (Continued)
Field #
360

SAR Field

Start
2071

End
2078

Length
8

Changes

Field Name
NSLDS Loan (1) Aggregate Principal Balance Date NSLDS Loan (1) Begin Date

Valid Content
Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank

Justify Signed
Left

361

2079

2086

8

Left

362

2087

2094

8

NSLDS Loan (1) End Date

Left

363

2095

2097

3

NSLDS Loan (1) GA Code NSLDS Loan (1) Contact Type NSLDS Loan (1) School Code NSLDS Loan (1) Contact Code NSLDS Loan (1) Grade Level NSLDS Loan (1) Additional Unsubsidized Loan Flag NSLDS Loan (1) Capitalized Interest Flag NSLDS Loan (1) Amount of Last Disbursement NSLDS Loan (1) Date of Last Disbursement

Left

364

2098

2100

3

Left

365

2101

2108

8

Left

366

2109

2116

8

Left

367

2117

2119

3

Left

368

2120

2120

1

Left

369 370

2121 2122

2121 2127

1 6

Left Right

371

2128

2135

8

Left

372

2136

2137

2

NSLDS Loan (2) Sequence Number

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-52

ISIR Record Description/Data Dictionary (Continued)
Field #
373

SAR Field

Start
2138

End
2138

Length
1

Changes

Field Name
NSLDS Loan (2) Type Code

Valid Content
D = Defaulted R = Recent T = Discharged Blank # N Blank Alpha Code See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank Alpha Code See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank

Justify Signed
Left

374

2139

2139

1

NSLDS Loan (2) Change Flag NSLDS Loan (2) Program Code

Left

375

2140

2141

2

Left

376 377

2142 2148

2147 2149

6 2

NSLDS Loan (2) Net Amount NSLDS Loan (2) Current Status Code

Right Left

378 379

2150 2158

2157 2163

8 6

380

2164

2171

8

NSLDS Loan (2) Current Status Date NSLDS Loan (2) Aggregate Principal Balance NSLDS Loan (2) Aggregate Principal Balance Date NSLDS Loan (2) Begin Date

Left Right

Left

381

2172

2179

8

Left

382

2180

2187

8

NSLDS Loan (2) End Date

Left

383

2188

2190

3

NSLDS Loan (2) GA Code

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-53

ISIR Record Description/Data Dictionary (Continued)
Field #
384

SAR Field

Start
2191

End
2193

Length
3

Changes

Field Name
NSLDS Loan (2) Contact Type NSLDS Loan (2) School Code NSLDS Loan (2) Contact Code NSLDS Loan (2) Grade Level NSLDS Loan (2) Additional Unsubsidized Loan Flag NSLDS Loan (2) Capitalized Interest Flag NSLDS Loan (2) Amount of Last Disbursement NSLDS Loan (2) Date of Last Disbursement

Valid Content
Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank Alpha Code See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank

Justify Signed
Left

385

2194

2201

8

Left

386

2202

2209

8

Left

387

2210

2212

3

Left

388

2213

2213

1

Left

389 390

2214 2215

2214 2220

1 6

Left Right

391

2221

2228

8

Left

392 393

2229 2231

2230 2231

2 1

NSLDS Loan (3) Sequence Number NSLDS Loan (3) Type Code

Left Left

394

2232

2232

1

NSLDS Loan (3) Change Flag NSLDS Loan (3) Program Code

Left

395

2233

2234

2

Left

396

2235

2240

6

NSLDS Loan (3) Net Amount

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-54

ISIR Record Description/Data Dictionary (Continued)
Field #
397

SAR Field

Start
2241

End
2242

Length
2

Changes

Field Name
NSLDS Loan (3) Current Status Code

Valid Content
Alpha Code See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither

Justify Signed
Left

398 399

2243 2251

2250 2256

8 6

400

2257

2264

8

NSLDS Loan (3) Current Status Date NSLDS Loan (3) Aggregate Principal Balance NSLDS Loan (3) Aggregate Principal Balance Date NSLDS Loan (3) Begin Date

Left Right

Left

401

2265

2272

8

Left

402

2273

2280

8

NSLDS Loan (3) End Date

Left

403

2281

2283

3

NSLDS Loan (3) GA Code NSLDS Loan (3) Contact Type NSLDS Loan (3) School Code NSLDS Loan (3) Contact Code NSLDS Loan (3) Grade Level NSLDS Loan (3) Additional Unsubsidized Loan Flag

Left

404

2284

2286

3

Left

405

2287

2294

8

Left

406

2295

2302

8

Left

407

2303

2305

3

Left

408

2306

2306

1

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-55

ISIR Record Description/Data Dictionary (Continued)
Field #
409 410

SAR Field

Start
2307 2308

End
2307 2313

Length
1 6

Changes

Field Name
NSLDS Loan (3) Capitalized Interest Flag NSLDS Loan (3) Amount of Last Disbursement NSLDS Loan (3) Date of Last Disbursement

Valid Content
Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank Alpha Code See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank Alpha Code See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank

Justify Signed
Left Right

411

2314

2321

8

Left

412 413

2322 2324

2323 2324

2 1

NSLDS Loan (4) Sequence Number NSLDS Loan (4) Type Code

Left Left

414

2325

2325

1

NSLDS Loan (4) Change Flag NSLDS Loan (4) Program Code

Left

415

2326

2327

2

Left

416 417

2328 2334

2333 2335

6 2

NSLDS Loan (4) Net Amount NSLDS Loan (4) Current Status Code

Right Left

418 419

2336 2344

2343 2349

8 6

420

2350

2357

8

NSLDS Loan (4) Current Status Date NSLDS Loan (4) Aggregate Principal Balance NSLDS Loan (4) Aggregate Principal Balance Date

Left Right

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-56

ISIR Record Description/Data Dictionary (Continued)
Field #
421

SAR Field

Start
2358

End
2365

Length
8

Changes

Field Name
NSLDS Loan (4) Begin Date

Valid Content
Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank

Justify Signed
Left

422

2366

2373

8

NSLDS Loan (4) End Date

Left

423

2374

2376

3

NSLDS Loan (4) GA Code NSLDS Loan (4) Contact Type NSLDS Loan (4) School Code NSLDS Loan (4) Contact Code NSLDS Loan (4) Grade Level NSLDS Loan (4) Additional Unsubsidized Loan Flag NSLDS Loan (4) Capitalized Interest Flag NSLDS Loan (4) Amount of Last Disbursement NSLDS Loan (4) Date of Last Disbursement

Left

424

2377

2379

3

Left

425

2380

2387

8

Left

426

2388

2395

8

Left

427

2396

2398

3

Left

428

2399

2399

1

Left

429 430

2400 2401

2400 2406

1 6

Left Right

431

2407

2414

8

Left

432 433

2415 2417

2416 2417

2 1

NSLDS Loan (5) Sequence Number NSLDS Loan (5) Type Code

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-57

ISIR Record Description/Data Dictionary (Continued)
Field #
434

SAR Field

Start
2418

End
2418

Length
1

Changes

Field Name
NSLDS Loan (5) Change Flag NSLDS Loan (5) Program Code

Valid Content
# N Blank Alpha Code See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank Alpha Code See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank

Justify Signed
Left

435

2419

2420

2

Left

436 437

2421 2427

2426 2428

6 2

NSLDS Loan (5) Net Amount NSLDS Loan (5) Current Status Code

Right Left

438 439

2429 2437

2436 2442

8 6

440

2443

2450

8

NSLDS Loan (5) Current Status Date NSLDS Loan (5) Aggregate Principal Balance NSLDS Loan (5) Aggregate Principal Balance Date NSLDS Loan (5) Begin Date

Left Right

Left

441

2451

2458

8

Left

442

2459

2466

8

NSLDS Loan (5) End Date

Left

443

2467

2469

3

NSLDS Loan (5) GA Code NSLDS Loan (5) Contact Type NSLDS Loan (5) School Code

Left

444

2470

2472

3

Left

445

2473

2480

8

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-58

ISIR Record Description/Data Dictionary (Continued)
Field #
446

SAR Field

Start
2481

End
2488

Length
8

Changes

Field Name
NSLDS Loan (5) Contact Code NSLDS Loan (5) Grade Level NSLDS Loan (5) Additional Unsubsidized Loan Flag NSLDS Loan (5) Capitalized Interest Flag NSLDS Loan (5) Amount of Last Disbursement NSLDS Loan (5) Date of Last Disbursement

Valid Content
Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank Alpha Code See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference. 000000 to 999999 Blank Alpha Code See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference.

Justify Signed
Left

447

2489

2491

3

Left

448

2492

2492

1

Left

449 450

2493 2494

2493 2499

1 6

Left Right

451

2500

2507

8

Left

452 453

2508 2510

2509 2510

2 1

NSLDS Loan (6) Sequence Number NSLDS Loan (6) Type Code

Left Left

454

2511

2511

1

NSLDS Loan (6) Change Flag NSLDS Loan (6) Program Code

Left

455

2512

2513

2

Left

456 457

2514 2520

2519 2521

6 2

NSLDS Loan (6) Net Amount NSLDS Loan (6) Current Status Code

Right Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-59

ISIR Record Description/Data Dictionary (Continued)
Field #
458 459

SAR Field

Start
2522 2530

End
2529 2535

Length
8 6

Changes

Field Name
NSLDS Loan (6) Current Status Date NSLDS Loan (6) Aggregate Principal Balance NSLDS Loan (6) Aggregate Principal Balance Date NSLDS Loan (6) Begin Date

Valid Content
Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank

Justify Signed
Left Right

460

2536

2543

8

Left

461

2544

2551

8

Left

462

2552

2559

8

NSLDS Loan (6) End Date

Left

463

2560

2562

3

NSLDS Loan (6) GA Code NSLDS Loan (6) Contact Type NSLDS Loan (6) School Code NSLDS Loan (6) Contact Code NSLDS Loan (6) Grade Level NSLDS Loan (6) Additional Unsubsidized Loan Flag NSLDS Loan (6) Capitalized Interest Flag NSLDS Loan (6) Amount of Last Disbursement

Left

464

2563

2565

3

Left

465

2566

2573

8

Left

466

2574

2581

8

Left

467

2582

2584

3

Left

468

2585

2585

1

Left

469 470

2586 2587

2586 2592

1 6

Left Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-60

ISIR Record Description/Data Dictionary (Continued)
Field #
471

SAR Field

Start
2593

End
2600

Length
8

Changes

Field Name
NSLDS Loan (6) Date of Last Disbursement

Valid Content
Numeric (CCYYMMDD) N/A Blank

Justify Signed
Left

Total Bytes

2600

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-61

Type 2 Individual Paper Renewal Request Export and Error Import Record Layout
(RADD06IN- Sent to CPS; EREP06OP- Received from CPS)
Field # Start End Length Changes
1 1 7 7

Field Name
Destination Number

Valid Content

Justify
Left

2

8

8

1

3 4

9 10

9 10

1 1

Modified valid content Modified field name

‘TGXXXXX’ where XXXXX is the 5-digit code for your SAIG assigned when initial destination number Enrollment Form was processed. Year Indicator 6, will always be ‘6’ (for 20052006) Paper Request Type Always '2' for Selected Individual Paper Requests Blank --------------------------1 = Invalid destination number 2 = Destination not valid for participation 3 = No records found on Renewal Application Database Blank = No error Original SSN and Name ID Code Blank ------------------------------1 = ID not flagged for Renewal Application 2 = ID and Federal School Code mismatch 4 = Duplicate request, record previously sent 5 = Undeliverable mailing address (any two of City, Mailing State, and Zip Code are blank) Blank = No error

Left

Left Left

Error Code Sent to CPS --------------------------Received from CPS Note: If record meets multiple error codes, the lowest number will be reported. ID Field 1 Modified valid content, added 5. ID Error Code 1 Sent to CPS --------------------------Received from CPS

5 6

11 22

21 22

11 1

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-62

Type 2 Individual Paper Renewal Request Export and Error Import Record Layout (Continued)
Field # Start End Length Changes
7 8 9 10 11 12 13 14 15 23 34 35 46 47 58 59 70 71 33 34 45 46 57 58 69 70 76 11 1 11 1 11 1 11 1 6

Field Name
ID Field 2 ID Error Code 2 ID Field 3 ID Error Code 3 ID Field 4 ID Error Code 4 ID Field 5 ID Error Code 5 Federal School Code

Valid Content
Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G

Justify
Left Left Left Left Left Left Left Left Left

16

77

77

1

17 18

78 79

78 79

1 1

19

80

80

1

Modified field length Modified Print Indicator field name and valid content Added Filler

Federal School Code Error Code Sent to CPS Blank --------------------------------------------------------Received from CPS 3 = Federal School Code invalid or not under this destination number Blank = No error Filler For FSA Use Only Y = Request CPS to print and send paper renewal to students

Left

Left Left

For FSA Use Only

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-63

Type 2 Individual Paper Renewal Request Export and Error Import Record Layout (Continued)
Field # Start End Length Changes
20 81 81 1 Modified valid content Modified: C, G, H, I, and J Deleted: K

Field Name
Format Error Code Sent to CPS -----------------------------Received from CPS

Valid Content
Blank -------------------------------A = Incorrect Destination Number (TGXXXXX) on the SAIG Network Header/Trailer Records B = Incorrect Message Class on the SAIG Network Header/Trailer Records C = Incorrect Destination Number (TGXXXXX) on the SAIG Network Header/Trailer and Type 2 RAPP Detail Records D = Incorrect Year Indicator E = Non-Type 2 request sent electronically via SAIG F = Mismatch of type and record format G = RAPP Request contains blank lines H = RAPP Request contains error codes I = Empty RAPP Request submitted J = RAPP Request contains low-values Example: Hex ‘00’ Blank = No error For FSA Use Only

Justify
Left

21

82 Total Bytes

85 85

4

Filler

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-64

RAPP PIN/Print Notification Layout
(PINR06OP)
Field # Start End Length Changes
1 1 9 9

Field Name
Original Social Security Number

Valid Content
001010001 to 999999999

Justify
Right

2

10

11

2

3

12

27

16

4

28

39

12

5

40

40

1

The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two characters of last . (period) name as processed initially ' (apostrophe) by the CPS. - (dash) Blank Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank

Left

Left

Left

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-65

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
6 41 75 35

Field Name
Permanent Mailing Address

Valid Content

Justify
Left

7

76

91

16

8

92

93

2

9

94

98

5

10

99

106

8

0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent State Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Modified Student’s Permanent Zip 00000 to 99999 valid content Code A to Z when Mailing State code is AB, BC, CN, MB, NB, NF, NL, NS, NT, NU, ON, PE, PQ, QC, SK, or YT Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank

Left

Left

Right

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-66

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
11 12 107 117 116 166 10 50

Field Name
Student’s Permanent Phone Number Student E-mail Address

Valid Content
0000000000 to 9999999999 Blank Blank If non-blank: One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : "@ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Blank Y = Student received a Renewal Reminder. If an email address was provided in field #12 the student received a Renewal Reminder e-mail, otherwise the student received a PIN Mailer. N = Student did not receive a Renewal Reminder Blank Y = Student received Direct Print Paper Renewal FAFSA N = Student did not receive Direct Print Paper Renewal FAFSA Blank

Justify
Right Left

13

167

167

1

Renewal Reminder Indicator

Left

14

168

168

1

Print Indicator

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-67

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
15 169 175 7

Field Name
Destination Number SAIG assigned when initial Enrollment Form was processed. Federal School Code

Valid Content
‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number

Justify
Left

16

176

181

6

17

182 Total Bytes

185 185

4

Filler

X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G For FSA Use Only

Left

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-68

FAFSA Application Export Record Layout
(EAPS06IN)
Field # Start End Length Changes
1 2 1 10 9 11 9 2

Field Name
Student’s Current Social Security Number Original Name ID

Valid Content
001010001 to 999999999

Justify Signed
Right Left

3

12

27

16

4

28

39

12

5 6

40 41

40 75

1 35

Uppercase A to Z Space(s) First two characters of last . (period) name. (Should be the same as ' (apostrophe) positions 12 and 13.) - (dash) Blank Student’s Last Name 0 to 9 Uppercase A to Z If non-blank, first character Space(s) must be a letter. Second . (period) character must be non' (apostrophe) numeric. - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z If non-blank, first character Space(s) must be a letter. . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank Permanent Mailing Address 0 to 9 Uppercase A to Z If non-blank, first character . (Period) cannot be blank. ' (Apostrophe) - (Dash) This field cannot be left , (Comma) blank. # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank

Left

Left

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-69

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
7 76 91 16

Field Name
Student’s Permanent City If non-blank, first character cannot be blank. This field cannot be left blank.

Valid Content
0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 00000 to 99999 A to Z when Mailing State code is AB, BC, CN, MB, NB, NF, NL, NS, NT, NU, ON, PE, PQ, QC, SK, or YT Must be 00000 if Student’s Permanent State is MX or FC Format is CCYYMMDD 19000101 to 19991231 0000000000 to 9999999999 Blank 0 to 9 Uppercase A to Z Embedded space(s) - (dash) * (asterisk) Blank

Justify Signed
Left

8

92

93

2

Student’s Permanent State

Left

9

94

98

5

Modified valid content

Student’s Permanent Zip Code

Right

10 11 12

99 107 117

106 116 136

8 10 20

Student’s Date of Birth Student’s Permanent Phone Number Student’s Driver’s License Number First character cannot be an asterisk. If non-blank, first character cannot be blank.

Left Right Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-70

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
13 137 138 2

Field Name
Student’s Driver’s License State Code

Valid Content

Justify Signed
Left

14

139

188

50

15

189

189

1

16 17

190 199

198 199

9 1

18

200

205

6

Modified valid content

Valid two letter postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s E-mail Address Blank If non-blank: One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Student’s Citizenship Status 1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2 Student’s Alien Registration 000000001 to 999999999 Number Blank Student’s Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Student’s Marital Status Date Format is CCYYMM 190001 to 200612 Blank

Left

Left

Left Left

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-71

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
19 206 207 2

Field Name
Student’s State of Legal Residence

Valid Content
Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200612 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Justify Signed
Left

20

208

208

1

21

209

214

6

Modified field name year reference Modified valid content

Student Legal Resident Before 01-01-2000

Left

Student’s Legal Residence Date

Left

22

215

215

1

Are You Male?

Left

23

216

216

1

Do You want Selective Service to register you?

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-72

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
24 217 217 1

Field Name
Degree/Certificate

Valid Content
1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or Diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Justify Signed
Right

25

218

218

1

Grade Level in College

Left

26

219

219

1

HS Diploma or GED Received? Modified field name year reference First Bachelor’s Degree By 07-01-2005?

Left

27

220

220

1

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-73

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
28 221 221 1

Field Name
Interested in Student Loans?

Valid Content

Justify Signed
Left

29

222

222

1

30

223

223

1

31

224

224

1

32

225

225

1

33

226

226

1

34

227

227

1

Modified field name year reference

35

228

228

1

36 37

229 235

234 239

6 5

1 = Yes 2 = No Blank Interested in Student 1 = Yes Employment? 2 = No Blank Father’s Highest Grade Level 1 = Middle School/Jr. High Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Mother’s Highest Grade 1 = Middle School/Jr. High Level Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Drug Conviction Affecting 1 = No Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank Student’s Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank Student’s Type of 2004 Tax 1 = IRS 1040 Form Used? 2 = IRS 1040A, 1040 EZ, 1040 TeleFile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1040A 1 = Yes or 1040EZ? 2 = No 3 = Don’t Know Blank Student’s Adjusted Gross -999999 to 999999 Income from IRS form Blank Student’s U.S. Income Tax 00000 to 99999 Paid Blank

Left

Left

Left

Left

Left

Left

Left

Right Signed Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-74

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
38 39 40 41 42 43 44 45 46 47 48 49 240 242 248 254 259 264 269 275 281 287 289 293 241 247 253 258 263 268 274 280 286 288 292 293 2 6 6 5 5 5 6 6 6 2 4 1 Modified field name year reference

Field Name
Student’s Exemptions Claimed Student’s Income Earned from Work Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Cash, Savings, and Checking Student’s Investment Net Worth Student’s Business and/or Investment Farm Net Worth No. of Months Veterans Education Benefits Received Monthly Veterans Education Benefits Born Before 01-01-1982?

Valid Content
00 to 99 Blank -999999 to 999999 -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank 0000 to 9999 Blank 1 = Yes 2 = No

Justify Signed
Right Right Signed Right Signed Right Right Right Right Right Right Right Right Left

50 51 52 53 54 55

294 295 296 297 298 299

294 295 296 297 298 299

1 1 1 1 1 1

Working on a Master’s or Doctorate Program? Is Student Married?

1 = Yes 2 = No 1 = Yes 2 = No Have Children you Support? 1 = Yes 2 = No Have Legal Dependents Other 1 = Yes than Children or Spouse? 2 = No Orphan or Ward of Court? 1 = Yes 2 = No Veteran of U.S. Armed 1 = Yes Forces? 2 = No

Left Left Left Left Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-75

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
56 300 300 1

Field Name
Parent’s Marital Status

Valid Content
1 = Married/Remarried 2 = Single 3 = Divorced/Separated 4 = Widowed Blank Format is CCYYMM 190001 to 200612 Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank Uppercase A to Z Blank Format is CCYYMMDD 19000101 to 19991231 Blank 000000000 to 999999999 Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank Uppercase A to Z Blank Format is CCYYMMDD 19000101 to 19991231 Blank 01 to 99 Blank 1 to 9 Blank

Justify Signed
Right

57

301

306

6

Modified valid content

Parent’s Marital Status Date

Left

58 59

307 316

315 331

9 16

Your Father’s/Stepfather’s Social Security Number Your Father’s/Stepfather’s Last Name

Right Left

60 61

332 333

332 340

1 8

Your Father’s/Stepfather’s First Name Initial Your Father’s/Stepfather’s Date of Birth Your Mother’s/Stepmother’s Social Security Number Your Mother’s/Stepmother’s Last Name

Right Right

62 63

341 350

349 365

9 16

Right Left

64 65

366 367

366 374

1 8

Your Mother’s/Stepmother’s First Name Initial Your Mother’s/Stepmother’s Date of Birth Parents’ Number of Family Members Parents’ Number in College (Parents’ excluded)

Right Right

66 67

375 377

376 377

2 1

Right Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-76

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
68 378 379 2

Field Name
Parents’ State of Legal Residence

Valid Content
Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200612

Justify Signed
Left

69

380

380

1

70

381

386

6

Modified field name year reference Modified valid content

Parents’ Legal Residents before 01-01-2000?

Left

Parents’ Legal Residence Date

Left

71

387

387

1

72

388

388

1

Modified field name year reference

73

389

389

1

74 75 76

390 396 402

395 401 403

6 6 2

CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Parents’ Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank Parents’ Type of 2004 Tax 1 = IRS 1040 Form Used? 2 = IRS 1040A, 1040 EZ, 1040 TeleFile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Parents’ Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Parents’ Adjusted Gross -999999 to 999999 Income from IRS form Blank Parents’ U.S. Income Tax 000000 to 999999 Paid Blank Parents’ Exemptions Claimed 00 to 99 Blank

Left

Left

Left

Right Signed Right Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-77

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
77 78 79 80 81 82 83 84 85 86 87 404 410 416 421 426 431 437 443 449 451 452 409 415 420 425 430 436 442 448 450 451 457 6 6 5 5 5 6 6 6 2 1 6

Field Name
Father’s/Stepfather’s Income Earned from Work Mother’s/Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B Parents’ Total Amount from Worksheet C Parents’ Cash, Savings, and Checking Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Student’s Number of Family Members Student’s Number in College Federal School Code #1

Valid Content
-999999 to 999999 Blank -999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 01 to 99 Blank 1 to 9 Blank X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G.

Justify Signed
Right Signed Right Signed Right Right Right Right Right Right Right Right Left

88

458

458

1

Federal School Code #1 Housing Plans

Left

89

459

464

6

Federal School Code #2

Left

90

465

465

1

Federal School Code #2 Housing Plans

Left

91

466

471

6

Federal School Code #3

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-78

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
92 472 472 1

Field Name
Federal School Code #3 Housing Plans

Valid Content
1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank 1 = Full time 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not Sure Blank Format is CCYYMMDD 20050101 to 20061231 A = Applicant B = Applicant and Parent 000000000 to 999999999 Blank

Justify Signed
Left

93

473

478

6

Federal School Code #4

Left

94

479

479

1

Federal School Code #4 Housing Plans

Left

95

480

485

6

Federal School Code #5

Left

96

486

486

1

Federal School Code #5 Housing Plans

Left

97

487

492

6

Federal School Code #6

Left

98

493

493

1

Federal School Code #6 Housing Plans

Left

99

494

494

1

Enrollment Status

Left

100

495

502

8

Modified valid content

Date Application Completed

Left

101 102

503 504

503 512

1 9

Signed By Preparer’s Social Security Number

Left Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-79

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
103 104 513 522 521 522 9 1

Field Name
Preparer’s Employer Identification Number (EIN) Preparer’s Signature Indicates that a preparer signed the transaction. Dependency Override Indicator Indicates that a Dependency Override was requested on this application. Filler Transaction Data Source/Type Code Indicates the origin of the transaction. Transaction Receipt Date

Valid Content
000000000 to 999999999 Blank 1 = Yes Blank

Justify Signed
Right Left

105

523

523

1

1 = Dependent to Independent Blank = No dependency override

Left

106 107

524 532

531 533

8 2

For FSA Use Only Must be blank 1A = Electronic Application

Left Left

108

534

541

8

109

542

542

1

Modified description and valid Date the transaction was content received by the CPS. Assumption Override 1

Format is CCYYMMDD 20050101 to 20060630

Left

1 = Yes Blank = No

Left

110

543

543

1

Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 Set on electronic application to override assumption 2: Parents’ AGI assumed equal to sum of parents’ earned income portions. Assumption Override 3 Set on the electronic application to override assumption 3: Student’s Number in College assumed to be one.

1 = Yes Blank = No

Left

111

544

544

1

1 = Yes Blank = No

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-80

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
112 545 545 1

Field Name
Assumption Override 4

Valid Content
1 = Yes Blank = No

Justify Signed
Left

113

546

546

1

114

547

547

1

115 116

548 555

554 555

7 1 Added

Set on the electronic application to override assumption 4: Student’s AGI assumed equal to sum of student’s and spouse’s earned income portions. Assumption Override 5 1 = Yes Blank = No Set on the electronic application to override assumption 5: Parents’ income from Worksheet C assumed to be zero. Assumption Override 6 1 = Yes Blank = No Set on the electronic application to override assumption 6: Student’s income from Worksheet C assumed to be zero. Filler For FSA Use Only Must be blank Reject Override 3 1 = Yes Blank = No Set by electronic application to override Reject 3: Student’s taxes paid is greater than zero and equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Left

Left

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-81

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
117 556 556 1 Added

Field Name
Reject Override 12 Set by electronic application to override Reject 12: Parents’ taxes paid is greater than zero and equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override A

Valid Content
1 = Yes Blank = No

Justify Signed
Left

118

557

557

1

Modified 1 = Yes end year Blank = No range from Set by electronic application 1929 to override Reject A: Date of Birth year is 1900 to 1930. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override B

Left

119

558

558

1

Modified 1 = Yes the Blank = No description Set by electronic application to override Reject B: Independent Student Status in question because of student’s age. Date of Birth since September 1, 1989. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-82

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
120 559 559 1

Field Name
Reject Override C Set by electronic application to override Reject C: Parent’s or independent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Filler Reject Override G Set by electronic application to override Reject G: Dependent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Valid Content
1 = Yes Blank = No

Justify Signed
Left

121 122

560 561

560 561

1 1

Added

For FSA Use Only 1 = Yes Blank = No

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-83

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
123 562 562 1 Added

Field Name
Reject Override J Set by electronic application to override Reject J: Father’s SSN contains all zeroes and reported as a tax filer. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override K Set by electronic application to override Reject K: Mother’s SSN contains all zeroes and reported as a tax filer. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override N Set by electronic application to override Reject N: Student’s first name or last name blank. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Filler

Valid Content
1 = Yes Blank = No

Justify Signed
Left

124

563

563

1

Added

1 = Yes Blank = No

Left

125

564

564

1

1 = Yes Blank = No

Left

126

565

565

1

Added

For FSA Use Only

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-84

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
127 566 566 1

Field Name
Reject Override W Set by electronic application to override Reject W: Unusually high number of family members. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Filler

Valid Content
1 = Yes Blank = No

Justify Signed
Left

128

567 Total Bytes

800 800

234

Modified length

For FSA Use Only

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-85

Correction Export Record Layout
(CORR06IN)
Field # Start End Length Changes
1 1 1 1 Modified valid content

Field Name
Year Indicator

Valid Content
6, will always be ‘6’ (for 20052006)

Justify
Left

2

2

10

9

Indicates the cycle year to which the correction should be applied. Original Social Security 001010001 to 999999999 Number The student's original SSN as processed initially by the CPS. Original Name ID Uppercase A to Z Space(s) First two characters of last . (Period) name as processed ’ (Apostrophe) initially by the CPS. - (Dash) Blank If non-blank, first character must contain a letter and second character must be non-numeric. 01 to 99

Right

3

11

12

2

Left

4

13

14

2

Transaction Number

Right

5

15

17

3

The CPS transaction number of the ISIR being corrected. SAR Field Number 000 to 999 Correction #1 SAR number of the data element correction See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section of this technical reference.

Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-86

Correction Export Record Layout (Continued)
Field # Start End Length Changes
6 18 52 35

Field Name
Correction Data 1 New value for field being corrected. See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section of this technical reference.

Valid Content
0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) , (Comma) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) * Corrected Data Can be blank 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction

Justify
Left

7

53

55

3

SAR Field Number – Correction #2 Correction Data 2 SAR Field Number – Correction #3 Correction Data 3 SAR Field Number Correction #4 Correction Data 4 SAR Field Number Correction #5 Correction Data 5 SAR Field Number Correction #6 Correction Data 6 SAR Field Number Correction #7

Right

8 9

56 91

90 93

35 3

Left Right

10 11

94 129

128 131

35 3

Left Right

12 13

132 167

166 169

35 3

Left Right

14 15

170 205

204 207

35 3

Left Right

16 17

208 243

242 245

35 3

Left Right

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-87

Correction Export Record Layout (Continued)
Field # Start End Length Changes
18 19 246 281 280 283 35 3

Field Name
Correction Data 7 SAR Field Number Correction #8 Correction Data 8 SAR Field Number Correction #9 Correction Data 9 SAR Field Number Correction #10 Correction Data 10 SAR Field Number Correction #11 Correction Data 11 SAR Field Number Correction #12 Correction Data 12

Valid Content
Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1

Justify
Left Right

20 21

284 319

318 321

35 3

Left Right

22 23

322 357

356 359

35 3

Left Right

24 25

360 395

394 397

35 3

Left Right

26 27

398 433

432 435

35 3

Left Right

28

436

470

35

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-88

Correction Export Record Layout (Continued)
Field # Start End Length Changes
29 471 520 50

Field Name

Valid Content

Justify
Left

30

521

522

2

Student’s E-mail Address Blank If non-blank: One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period (.) cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Transaction Data 1C = Correction Full SAR Source/Type Code Indicates the origin of the transaction. Modified Transaction Receipt Date Format is CCYYMMDD description 20050101 to 20060917 and valid Date the transaction was content received by the CPS. Assumption Override 1 1 = Yes Parents’ Number in Blank = No College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 1 = Yes Parents’ AGI assumed Blank = No equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered.

Left

31

523

530

8

Left

32

531

531

1

Left

33

532

532

1

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-89

Correction Export Record Layout (Continued)
Field # Start End Length Changes
34 533 533 1

Field Name
Assumption Override 3 Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4 Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5 Parents' total from worksheet C assumed to be zero. Allow parents' income from worksheet C to be less than or equal to parents’ total income. Assumption Override 6 Student’s total from worksheet C assumed to be zero. Allow student’s income from worksheet C to be less than or equal to student’s total income. Reject Override 3 Student’s taxes paid is greater than zero and equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Valid Content
1 = Yes Blank = No

Justify
Left

35

534

534

1

1 = Yes Blank = No

Left

36

535

535

1

1 = Yes Blank = No

Left

37

536

536

1

1 = Yes Blank = No

Left

38

537

537

1

Added

1 = Yes Blank = No

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-90

Correction Export Record Layout (Continued)
Field # Start End Length Changes
39 538 538 1 Added

Field Name
Reject Override 12 Parents’ taxes paid is greater than zero and equal to or greater than AGI.

Valid Content
1 = Yes Blank = No

Justify
Left

40

539

539

1

41

540

540

1

See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Modified Reject Override A 1 = Yes end year Date of Birth year is 1900 Blank = No range from to 1930. 1929 See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Modified Reject Override B 1 = Yes Field Name Date of Birth since Blank = No year September 1, 1989. reference. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Left

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-91

Correction Export Record Layout (Continued)
Field # Start End Length Changes
42 541 541 1

Field Name
Reject Override C Parent’s or independent student’s taxes paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI.

Valid Content
1 = Yes Blank = No

Justify
Left

43 44

542 543

542 543

1 1

Added

See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Filler For FSA Use Only Reject Override G 1 = Yes Dependent student’s taxes Blank = No paid is greater than zero and greater than or equal to a fixed percentage of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override J 1 = Yes Father’s SSN contains all Blank = No zeroes and reported as a tax filer. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details.

Left Left

45

544

544

1

Added

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-92

Correction Export Record Layout (Continued)
Field # Start End Length Changes
46 545 545 1 Added

Field Name

Valid Content

Justify
Left

Reject Override K 1 = Yes Mother’s SSN contains all Blank = No zeroes and reported as a tax filer. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override N 1 = Yes Missing first or last name. Blank = No See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. Filler For FSA Use Only Reject Override W 1 = Yes Unusually high number of Blank = No family members. See Table of Reject Codes and how to Respond to Each in the Processing Codes section of this technical reference for further details. EDE Federal School Code X00000 to X99999 Blank Originating Federal Valid characters for the first School Code. position are 0 (zero), B, E, or G. Filler For FSA Use Only

47

546

546

1

Left

48 49

547 548

547 548

1 1

Added

Left Left

50

549

554

6

Left

51

555 Total Bytes

580 580

26

Modified field length

Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-93

Signature Record Export Record Layout
(SIGS06IN)
Field # Start End Length Changes
1 1 1 1 Modified valid content

Field Name
Year Indicator

Valid Content
6, will always be ‘6’ (for 20052006) 001010001 to 999999999

Justify
Left

2

2

10

9

Original Social Security Number

Right

3

11

12

2

4 5 6

13 15 18

14 17 18

2 3 1

7 8 9

19 53 56

52 55 56

34 3 1

10 11

57 521

520 522

464 2

The student's original SSN as processed initially by the CPS. Original Name ID Uppercase A to Z Spaces(s) The first two characters of . (Period) last name as processed ’ (Apostrophe) initially by the CPS. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. Filler For FSA Use Only SAR Field Number Will always be ‘100’ Correction Data-Signed A = Applicant Only By B = Applicant and Parent P = Parent Only Filler For FSA Use Only SAR Field NumberWill be ‘103’ Optional Or Blank Correction DataWill be ‘1’ Preparer’s SignatureOr Blank Optional Filler For FSA Use Only Transaction Data 1S = Signature Page Source/Type Code Indicates the origin of the transaction.

Left

Right Left Left

Left Left Left

Left Left

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-94

Signature Record Export Record Layout (Continued)
Field # Start End Length Changes
12 523 530 8 Modified description and valid content Modified field length

Field Name

Valid Content

Justify
Left

13 14

531 549

548 554

18 6

Transaction Receipt Date Format is CCYYMMDD 20050101 to 20060910 Date the transaction was received by the CPS. Filler For FSA Use Only EDE Federal School Code X00000 to X99999 Blank Originating Federal Valid characters for the first School Code. position are 0 (zero), B, E, or G. Filler For FSA Use Only

Left Left

15

555

580

26

Modified field length

Left

Total 580 Bytes

July 2004 (2005-2006)

EDE Technical Reference DRAFT

Record Layouts 3-95