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Meeting Date: October 2, 2012 Prepared by: Michael Calhoun

City Council Agenda Item Summary

Name: Consideration of a Resolution to amend the interim ambulance administration services agreement between the cities of Cannel by-the-Sea and Monterey to allow backfill of paramedic vacancies. Description: On December 21, 2011 the cities of Monterey and Cannel-by-the-Sea entered into an agreement for Monterey to provide interim ambulance administrative services, operational oversight and emergency relief Firefighter Emergency Medical Technician (EMT) staffing for Cannel Fire Ambulance.

City Administrator Stilwell has requested that the Interim Agreement's scope of services be amended to allow Monterey to provide emergency relief firefighter paramedic staffing for the Cannel Fire Ambulance in situations where there are insufficient Cannel Fire Ambulance personnel available to maintain the minimum required ambulance staffing level of two personnel: One Firefighter Paramedic and one Firefighter EMT. One of the six Cannel Fire Ambulance positions is currently vacant, leaving only five full-time Fire Ambulance personnel to staff the Fire Ambulance 24/7. In addition, any unforeseen absences due to sick leave or industrial injury, etc. would place a significant strain on Cannel to maintain required daily ambulance staffing. The proposed amendment would authorize Monterey to provide Firefighter Paramedic emergency relief staffing to Cannel upon request, in addition to the authorized Monterey Firefighter EMT relief staffing. The emergency relief Firefighter Paramedic staffing would be provided by Monterey employees on a fully reimbursed overtime basis. The Fire Department currently has five licensed paramedics that are, or can be, certified to work as paramedics in Monterey County by the Monterey County Emergency Medical Services Agency. Similar to the current contract for Firefighter EMT emergency relief staffing, Cannel and Monterey would maintain their own workers' compensation obligations, and Cannel would indemnify and hold the City of Monterey harmless for any liabilities arising out of all service provisions. The term of the current contract is January 1, 2012 through June 30, 2014.
Fiscal Impact: There is no additional cost. Compensation of Monterey paramedics is covered in the current Interim Ambulance Administration services contract agreement under Article 1V, Fees for Services, and budgeted FY 12/13 for Cannel Fire Ambulance. Staff Recommendation: Adopt the Resolution authorizing Cannel by-the-Sea to amend the scope of services in the Interim Ambulance Administration Services Agreement with Monterey.

Meeting Date: October 2, 2012 Prepared by: Michael Calhoun

Important Considerations: Not having additional personnel to cover Carmel Ambulance could result in shutting down the ambulance due to staffing shortages. The Monterey Firefighters Association supports this proposal and has agreed to provide the needed relief paramedic staffing for Carmel Fire Ambulance with no increase in compensation or benefits. Decision Record: None

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Administrator Date


76 CITY OF CARMEL-BY-THE-SEA CITY COUNCIL RESOLUTION 2012A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA AUTHORIZING AN AMENDMENT TO THE INTERIM AMBULANCE ADMINISTRATION SERVICES AGREEMENT BETWEEN THE CITIES OF MONTEREY AND CARMEL-BY-THE-SEA TO ALLOW BACKFILL OF PARAMEDIC VACANCIES __________________________________________________________________ WHEREAS, the City of Monterey currently has an Agreement to Provide Interim Ambulance Administration Services to the City of Carmel-by-the-Sea, and WHEREAS, the Agreements scope of services allows Monterey to provide emergency relief staffing for Firefighter Emergency Medical Technician only, and WHEREAS, the City of Carmel-by-the-Sea requests an amendment to the Agreements scope of services to also include provision of emergency relief staffing for Firefighter Paramedic; and WHEREAS, this change in scope of services is fully funded through the terms of the Agreement. NOW, THEREFORE, BE IT RESOLVED THAT THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THE-SEA DOES: 1. Authorize the City Administrator to execute an Amendment to the Agreement to provide Interim Fire Ambulance Administration Services Between the Cities of Monterey and Carmel-by-the-Sea for a change in the scope of services to allow provision of emergency relief Firefighter Paramedic staffing. PASSED AND ADOPTED BY THE CITY COUNCIL OF THE CITY OF CARMEL-BY-THESEA this 2nd day of October, 2012 by the following roll call vote: AYES: NOES: ABSENT: COUNCIL MEMBERS: COUNCIL MEMBERS: COUNCIL MEMBERS: SIGNED: ____________________________ JASON BURNETT, MAYOR ATTEST: _____________________ Heidi Burch, City Clerk