COD Technical Reference

Volume VIII– Appendices
Table of Contents
Section 1: Glossary of Terms.....................................................................................VIII – 1 – 1
Glossary of Terms.................................................................................................VIII – 1 – 1
Section 2: Funding Methods.....................................................................................VIII – 2 – 1
Current Funding Level.........................................................................................VIII – 2 – 1
Funding Delivery Methods...................................................................................VIII – 2 – 2
Advance Pay..........................................................................................VIII – 2 – 2
Pushed Cash ..........................................................................................VIII – 2 – 2
Funding Controls..................................................................................................VIII – 2 – 2
Advance Pay..........................................................................................VIII – 2 – 3
Just-In-Time ..........................................................................................VIII – 2 – 3
Cash Monitoring 1 (CM1) ....................................................................VIII – 2 – 4
Cash Monitoring 2 (CM2).....................................................................VIII – 2 – 5
Reimbursement......................................................................................VIII – 2 – 5
Relationship between DL Processing Options and Funding Controls...VIII – 2 – 7
Relationship between Pell Processing Options and Funding Controls..VIII – 2 – 8
Section 3: Pell Grant Calculation Table...................................................................VIII – 3 – 1
Pell Payment Schedule.........................................................................................VIII – 3 – 1
Pell Calculation Table...........................................................................................VIII – 3 – 1
Introduction ..........................................................................................VIII – 3 – 1
Section 4: State, Jurisdiction, and Country Codes.................................................VIII – 4 – 1
Phase-In Participant State/Jurisdiction/Country Codes........................................VIII – 4 – 1
Full Participant State/Jurisdiction/Country Codes ..............................................VIII – 4 – 3
Full Participant State/Jurisdiction Codes ..............................................VIII – 4 – 3
Full Participant Country Codes ............................................................VIII – 4 – 4
Section 5: System Security........................................................................................VIII – 5 – 1
Privacy Notice......................................................................................................VIII – 5 – 1
COD Website Access ...........................................................................................VIII – 5 – 1
System Administrator Request .............................................................VIII – 5 – 2
Rules of Behavior ................................................................................................VIII – 5 – 4
Introduction ..........................................................................................VIII – 5 – 4
Physical Security ..................................................................................VIII – 5 – 4

February 2004 (2003-2004)

COD Technical Reference
Volume VIII – Appendices

Page VIII - i

Computer Virus Protection ...................................................................VIII – 5 – 5
Computer System Responsibilities .......................................................VIII – 5 – 5
Unofficial use of Government equipment ............................................VIII – 5 – 6
Work at home ........................................................................................VIII – 5 – 7
Dial-in access ........................................................................................VIII – 5 – 7
Connection to the Internet ....................................................................VIII – 5 – 8
Email .....................................................................................................VIII – 5 – 8
Copyright ..............................................................................................VIII – 5 – 8
User IDs ................................................................................................VIII – 5 – 9
Passwords .............................................................................................VIII – 5 – 9
Users ...................................................................................................VIII – 5 – 10
Other Policies and Procedures ............................................................VIII – 5 – 10
Section 6: School Processing Options.......................................................................VIII – 6 – 1
Overview .............................................................................................................VIII – 6 – 1
Promissory Note Print Option ..............................................................VIII – 6 – 2
Promissory Note Type Option ..............................................................VIII – 6 – 2
Disclosure Statement Print Option .......................................................VIII – 6 – 3
Administrative Cost Allowance Option ................................................VIII – 6 – 4
Number of Future Days to Display Disbursements ..............................VIII – 6 – 5
Pell Grant Error Processing Option ......................................................VIII – 6 – 5
Full or Standard Response ....................................................................VIII – 6 – 5
Response Records Generated Based on Web Activities .......................VIII – 6 – 6
Common Record Response Document Length Option ........................VIII – 6 – 7
Section 7: Print Specifications and Forms...............................................................VIII – 7 – 1
Print Specifications...............................................................................................VIII – 7 – 2
Direct Loan Subsidized/Unsubsidized Disclosure Statement Print Specifications
...............................................................................................................VIII – 7 – 2
Direct Loan PLUS Disclosure Statement Print Specifications............VIII – 7 – 15
Direct Subsidized/Unsubsidized Loan Master Promissory Note (MPN) Print
Specifications.......................................................................................VIII – 7 – 21
Direct PLUS Loan Master Promissory Note (MPN) Print Specifications
.............................................................................................................VIII – 7 – 23
ESOA Print Specifications...................................................................VIII – 7 – 26
Direct Loan Forms..............................................................................................VIII – 7 – 31
Creating Master Promissory Note Paper Manifests............................VIII – 7 – 31
Direct Subsidized/Unsubsidized Loan MPN.......................................VIII – 7 – 34
Direct PLUS Loan MPN......................................................................VIII – 7 – 34
Endorser Addendum for Direct PLUS Loan MPN..............................VIII – 7 – 34

February 2004 (2003-2004)

COD Technical Reference
Volume VIII – Appendices

Page VIII - ii

Direct Subsidized/Unsubsidized Loan Borrower’s Rights and Responsibilities
Statement (BRR)..................................................................................VIII – 7 – 34
Direct PLUS Loan Borrower’s Rights and Responsibilities Statement (BRR)
.............................................................................................................VIII – 7 – 34
Direct Subsidized/Unsubsidized Loan Plain Language Disclosure (PLD)
.............................................................................................................VIII – 7 – 34
Direct PLUS Loan Plain Language Disclosure (PLD)........................VIII – 7 – 35
Section 8: COD Reports.............................................................................................VIII – 8 - 1
80

February 2004 (2003-2004)

COD Technical Reference
Volume VIII – Appendices

Page VIII - iii