Volume V, Section 3— Combination System Record Layouts

Table of Contents
VOLUME V, SECTION 3—COMBINATION SYSTEM RECORD LAYOUTS................................1 Table of Contents......................................................................................................................................1 Pell Grant Combination Layouts..............................................................................................................2 Pell Grant External Origination Add/Change Record..........................................................................2 Pell Grant External Disbursement Add/Change Record.....................................................................14 Direct Loan Combination Layouts.........................................................................................................17 Direct Loan External Import Loan Origination Add File...................................................................17 Direct Loan External Import Change Record.....................................................................................30 Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically.....................................................................................................................................34 Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number . 47 Direct Loan External Export...............................................................................................................59

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Entrance Counseling Results..............................................................................................................81 Exit Counseling Results......................................................................................................................82 ...............................................................................................................................................................91

Pell Grant Combination Layouts
Pell Grant External Origination Add/Change Record
PGEO05OP
Start End Length 1 23 23 Type A/N Field Name Origination ID Description Unique number used to identify an origination Valid Values This field is required Format: 999999999XX200599 999900 Where: SSN = 001010001 to 999999999 Name Code = XX or blank Year Indicator = 2005 Valid Attended Pell ID = 999999 Orig Sequence Number = 00 001010001 to 999999999 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) Blank (no last name) Processing Notes/Edits This field is the one key field required when processing an External Change Record.

24 33

32 34

9 2

N A

Original SSN Original Name Code

Student's SSN from original FAFSA Student's name code from original FAFSA

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Start End Length 35 40 6

Type N

Field Name Attended Campus Pell-ID

Description Pell-ID of attended campus Institution must change award amounts for student at original attended campus as necessary

Valid Values Valid Pell-ID

Processing Notes/Edits Change creates new origination record

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 41 46 45 58 5 13 Type A/N A/N Field Name ED Use Origination cross-reference Description Reserved for future use This field can contain any cross-reference information useful to the institution to identify student records internally Code to indicate action to be taken Reserved for future expansion Must equal the award amount calculated by the institution to be disbursed to this student for attendance for this entire Pell Grant award year Valid Values Constant spaces Institution defined No editing is applied Processing Notes/Edits

59 60 61

59 60 67

1 1 7

A A N

Action Code Unused Award amount for entire school year

Will always be blank Constant spaces 0 to 9 Dollars and cents Use leading zeros; do not include the $ sign or decimal point Range = 0000000 to Award Amount Maximum

No editing is applied

Cannot exceed Total Payment Ceiling award validation performed Increases must be submitted to COD Any change to origination data requires the Award Amount to be validated Refer to Edits 1200, 1205, 1209, 1210, 1211, 1213, and 1450

68

71

4

A/N

Disbursement Profile Code

User-supplied code for profile being created

Uppercase A to Z 0 to 9 Blank

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 72 121 50 Type A/N Field Name Email Address Description
Student’s email address. a.

Valid Values
One and only one "at" sign ( @ ) allowed. b. Before the "at" sign:  at least one valid character  all characters in the range of ASCII 33-126, except for the following twelve characters: < > ()[]\,;:"@  period cannot be first, last or adjacent to another period c. After the "at" sign:  at least one valid character  only letters, digits, hyphen, underscore and period (A-Z, a-z, 0-9, -, _, .)  Hyphen, underscore and period cannot be first, last, or adjacent to a period Can be Blank (not required)

Processing Notes/Edits

122

187

66

N

Filler

Reserved for future expansion

Constant spaces

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 188 195 8 Type D Field Name Enrollment Date Description First date that the student was enrolled in an eligible program for the designated school year If the student enrolled in a crossover payment period before the first day of the Pell Award Year (July 1), but which will be paid from 2004-2005 funds, report the actual start date of the student’s classes for that payment period Flag to identify tuition ranges when the annual tuition is less than or equal to minimum defined by low tuition and fees table Status of verification of applicant data by the school Valid Values CCYYMMDD: Range = 20040101 to 20050630 Processing Notes/Edits

196

196

1

A/N

Low Tuition and Fees code

197

197

1

A

Verification Status code

Value Tuition Range 1= 0 2= 1 to 225 3= 226 to 450 4 = 451 to 674 Blank = Low tuition does not apply V = Verified W = Without Documentation S = Selected, Not Verified Blank

Refer to Edit 1302

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 198 198 1 Type A Field Name Incarcerated Federal Pell Recipient code Description Students incarcerated in local penal institutions are not eligible to receive Federal Pell grants Valid Values Blank = Not incarcerated Y = Yes, the student is incarcerated in a local institution, but is otherwise eligible N = No, if student previously reported as incarcerated, but is not or is no longer incarcerated 01 to 99 Processing Notes/Edits

199

200

2

N

Transaction number

CPS-assigned Transaction number from eligible ISIR or SAR used to calculate award Must equal the student's Expected Family Contribution from the ISIR or SAR Code indicating which EFC value is used to determine award amount

201

205

5

N

Expected Family Contribution (EFC)

0 to 9 Range = 00000 to EFC Maximum

206

206

1

A

Secondary Expected Family Contribution code

O = Federal Pell Grant award previously based on the secondary EFC and reported to the Federal Pell Grant program; student’s award now based on the original EFC S = Federal Pell Grant award based on the secondary EFC, as calculated by the CPS Blank = Secondary EFC not used

Changes to this field after associated disbursements are made, creates a new active origination record Changes to this field after associated disbursements are made, creates a new active origination record Changes to this field after associated disbursements are made, creates a new active origination record

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 207 207 1 Type N Field Name Academic Calendar Description Calendar which applies to this student's educational program For 2004-2005, this field continues to be used by EDExpress to calculate the Pell award. This data is for EDExpress internal school use only and is not sent to COD. Valid Values 1 = Institution uses nonstandard academic terms, and measures academic progress by credit hours 2 = Institution uses standard quarters and measures academic progress by credit hours 3 = Institution uses standard semesters and measures academic progress by credit hours 4 = Institution uses standard trimesters and measures academic progress by credit hours 5 = Institution measures academic progress by clock hours 6 = Institution does not use terms, but does measure academic progress by credit hours Range = 1 to 5 See Pell Grant Calculations Volume VIII, Section 3 for regulations covering which Academic calendars may use each specific formula Processing Notes/Edits The Academic calendar dictates which Payment Methodology can be accepted, and the data elements required to calculate the student’s award Refer to Pell Grant Calculations Appendix for acceptable combinations

208

208

1

N

Payment Methodology

Formula used to calculate the student's Federal Pell grant For 2004-2005, this field continues to be used by EDExpress to calculate the Pell award. This data is for EDExpress internal school use only and is not sent to COD.

The Payment Methodology that can be accepted is dictated by the Academic calendar Refer to the Pell Grant Calculations Appendix for the data elements required for each Payment Methodology Refer to Edits 1000, 1001, 1002, 1003, 1004, 1005, 1006, and 1007

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 209 215 7 Type N Field Name Cost of Attendance Description Must equal or exceed minimum COA in the Federal Pell Grant Payment Schedule Valid Values 0 to 9Dollars and cents Use leading zeros; do not include the $ sign or decimal point Range = 0000000 to 9999999 Leave blank only if Payment Methodology is 4 Range for Payment Methodologies 1, 2, 3, and 5: 1 = Full-time 2 = 3/4-time 3 = 1/2-time 4 = Less than ½-time 5 = Enrollment status changed from one payment period to another, OR student attends more than the number of terms in a full academic year Processing Notes/Edits Used in award amount recalculation

216

216

1

N

Enrollment Status

The student’s enrollment status at the time you create or update the student record For 2004-2005, this field continues to be used by EDExpress to calculate the Pell award. This data is for EDExpress internal school use only and is not sent to COD.

Used in award amount validation See Pell Grant Calculations Volume VIII, Section 3

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 217 218 2 Type A Field Name Weeks of instructional time used to calculate payment Description
Total Number of weeks on instructional time provided by this student’s Program of Study during a full academic year PM2 = Total number of weeks of instructional time in academic year for student’s program of study (fall through spring terms) PM5 (academic calendars 1, 2, 3, 4) and PM3 = Total number of weeks of instructional time in all terms in academic year for student’s program of study PM5 (academic calendar 6) and PM4 = The lesser of either (a) total number of weeks of instructional time for a full-time student to complete hours in student’s program of study, or (b) total number of weeks of instructional time for a full-time student to complete hours in academic year for student For 2004-2005, this field continues to be used by EDExpress to calculate the Pell award. This data is for EDExpress internal school use only and is not sent to COD.

Valid Values Leave Blank for Payment Methodology 1 Required for Payment Methodologies 2, 3, 4, or 5 Range for Payment Methodology 2 = 00 to 29 Range for Payment Methodology 3, 4, 5 = 00 to 78

Processing Notes/Edits School determines this value based on the time required for the majority of its fulltime students to complete the program of student or the academic year for the program of study, not student by student. See Pell Grant Calculations Volume VIII, Section 3

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 219 220 2 Type A Field Name Weeks of inst. time in program's definition of academic year Description Total number of weeks of instructional time in the school’s definition of a full academic year for this student’s Program of Study For 2004-2005, this field continues to be used by EDExpress to calculate the Pell award. This data is for EDExpress internal school use only and is not sent to COD. Total number of credit/clock hours in all payment periods institution expects this student to attend and be paid for during this Federal Pell Grant Award year For 2004-2005, this field continues to be used by EDExpress to calculate the Pell award. This data is for EDExpress internal school use only and is not sent to COD. Valid Values Leave blank for Payment Methodology 1. Required for Payment Methodologies 2, 3, 4, or 5. Range for Payment Methodologies 2, 3, 4, or 5 = 30 to 78 Processing Notes/Edits Used in award amount validation Refer to Edits 1102 and 1105

221

224

4

A

Credit/Clock Hrs in Award Year

Blank for Academic calendars 1, 2, 3, and 4 Ranges = Academic calendar 5 = 0000 to 3120 Academic calendar 6 = 0000 to 0100

Used in award amount validation See Pell Grant Calculations Volume VIII, Section 3

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 225 228 4 Type A Field Name Credit/Clock hours in this student’s program of study’s academic year Max Cr/Clk Hrs in Prg for Acad Yr Description Total number of credit or clock hours in the institution’s definition of a full academic year for this student’s Program of Study For 2004-2005, this field continues to be used by EDExpress to calculate the Pell award. This data is for EDExpress internal school use only and is not sent to COD. This is an internal sequence number the institution can define Reserved for future expansion Pell-ID of reporting campus Social Security Number, as altered by the student through CPS for the transaction number reported This field equals the original SSN if the student has not changed SSN in the CPS Blank indicates this record could not be matched on Student ID and/or EFC during Federal Pell Grant processing Valid Values Blank for Academic calendars 1, 2, 3, or 4 Ranges = Academic calendar 5 = 0000 to 3120 Academic calendar 6 = 0000 to 0100 Processing Notes/Edits Used in award amount validation See Pell Grant Calculations Volume VIII, Section 3 Refer to Edits 1106, 1110, 1112, 1113, and 1114

229

231

3

A/N

232 259 265

258 264 273

27 6 9

A N A/N

Institution Internal Sequence Number Unused Reporting Campus Pell-ID Student Current SSN

Institution defined

No editing will be performed on this field

Leave Blank Valid Pell-ID Valid Social Security Number or Blank if not matched

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Pell Grant External Origination Add/Change Record (Continued)
Start End Length 274 302 29 Type A Field Name Student Name Description Student’s full name as reported to the CPS for the Transaction Number reported Blank indicates this record could not be matched on Student ID and or EFC during Federal Pell Grant processing Designates whether CPS selected the student for institutional verification of applicant data as of the Transaction number reported The date of birth of the student for this CPS transaction Reserved for expansion Time when the record was created Supplied by the system Valid Values Blank or Full name listed in order= Last Name 01 to 16 First Name 17 to 28 Middle Initial 29 Processing Notes/Edits

303

303

1

A

CPS Verification Selection Code

Blank = Not selected by CPS for verification * = Selected by CPS for Institution verification of applicant data Format: CCYYMMDD Range = 19050101 to 19961231 Constant spaces 000000 to 235959 Format is HHMMSS HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 Field is required to be populated only for those schools which cannot have a blank field in the last field of a record

304

311

8

D

Student’s Date of Birth

312 345

344 350

33 6

A A

Unused Created Time

350

Total Bytes

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Pell Grant External Disbursement Add/Change Record
PGED05OP
Start End Length 1 23 23 Type A/N Field Name Origination ID Description Unique number used to identify an origination Valid Values This field is required Format: 999999999XX20059 9999900 Where: SSN = 001010001 to 999999999 Name Code = XX Year Indicator = 2005 Valid Attended PELL ID = 000000 to 999999 Orig Sequence Number = 00 Institution defined Processing Notes/Edits

24

36

13

A/N

Disbursement crossreference

37

37

1

A

Action Type

This field can contain any crossreference information useful to the institution to identify student records internally Used to indicate the type of adjustment

The field can be used by the school to track each disbursement record (by reference number) to a payment period A = Adjusted disbursement entered using new amount Y = The date is the new disbursement date for the associated disbursement

38

39

2

N

Disbursement Reference Number

Number of the disbursement per student for the Award Year

A = Adjustment to amount on disbursement with Disbursement Release Indicator = True. Y = Adjustment to date with Disbursement Release Indicator = True. Can be blank when Sequence Number = 01 01 to 65

Identifier 66 to 99 are reserved for ED-system generated disbursements

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Pell Grant External Disbursement Add/Change Record (Continued)
Start End Length 40 46 7 Type N Field Name Disbursement Amount Description Amount of disbursement for student's payment period Indicates if the Entity is submitting disbursement records for disbursements that have been or will be disbursed; and indicates if the record is an actual disbursement or an anticipated disbursement record. Date this disbursement was or will be made to the student Reserved for future expansion Beginning date of Payment Period Valid Values Dollars and cents Use leading zeros; do not include the $ sign or decimal point Range = 0000000 to Award Amount 1 = Yes (Checked) Blank = No (Unchecked) Processing Notes/Edits

47

47

1

A/N

Disbursement Release Indicator

48

55

8

D

Disbursement Date

CCYYMMDD Range = 20040621 to 20090930 Constant spaces CCYYMMDD Range = 20040101 to 20050630 Spaces

Refer to Edits 1520, 1530, and 1540 Must be within N days prior of Payment Period Start Date

56 57

56 64

1 8

A N

Unused Payment Period Start Date

Required only for schools that are currently ineligible but are reporting disbursements for payment periods which started while the school was eligible

65 67

66 102

2 36

N A

Disbursement Sequence Number Unused

Sequence number for the associated disbursement Reserved for future expansion

01 to 65 Constant spaces

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Pell Grant External Disbursement Add/Change Record (Continued)
Start End Length 103 108 6 Type D Field Name Created Time Description Time when the record was created Supplied by the system Valid Values 000000 to 235959 Format is HHMMSS HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 Processing Notes/Edits Field is required to be populated only for those schools which cannot have a blank field in the last field of a record

108

Total Bytes

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Direct Loan Combination Layouts
Direct Loan External Import Loan Origination Add File
DIEA05OP Batch Type #0 Under the Required Field Column, “S” indicates a required field for subsidized/unsubsidized loan and “P” indicates a required field for PLUS.
Field # 1 Start Position 1 End Position 21 Field Required Field Name Length Field 21 S/P Loan Identifier Valid Field Content Student’s Social Security Number = 001010001 to 999999999 Loan Type = S = Subsidized U = Unsubsidized P = PLUS Program Year = 05 (for 2004-2005) School Code = X00000 to X99999 where X = G or E Loan Sequence Number: 001 to 999 If blank on External Import Add record, import process will create Loan ID SA = Add Direct Subsidized UA = Add Direct Unsubsidized PA = Add PLUS 001010001 to 999999999 S = Subsidized U = Unsubsidized P = PLUS Justify Left

2

22

23

2

S/P

Import Type Code

Left

3 4

24 33

32 33

9 1

S/P S/P

Original Social Security Number Loan Type

Right Left

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Direct Loan External Import Loan Origination Add File (Continued)
Field # 5 6 7 8 Start Position 34 40 42 51 End Position 39 41 50 66 Field Required Field Name Length Field 6 S/P DL Code 2 9 16 S/P S/P S/P Program Year Borrower’s Current Social Security Number Borrower’s Last Name Valid Field Content X00000 to X99999 where X = G or E 05 (for 2004-2005) 001010001 to 999999999 0 to 9 Uppercase A to Z Space(s) . (Period) ‘ (Apostrophe) - (Dash) A to Z in the first position If non-blank, first position must contain a letter and second position must be non-numeric. Spaces in first characters are valid, leading spaces will be trimmed. 0 to 9 Uppercase A to Z Space(s) . (Period) ‘ (Apostrophe) - (Dash) A to Z in the first position If non-blank, first position must contain a letter and second position must be non-numeric. Spaces in first characters are valid, leading spaces will be trimmed. Uppercase A to Z Can be blank Justify Left Right Right Left

9

67

78

12

S/P

Borrower’s First Name

Left

10

79

79

1

Borrower’s Middle Initial

Left

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Direct Loan External Import Loan Origination Add File (Continued)
Field # 11 Start Position 80 End Position 114 Field Required Field Name Length Field 35 S/P Borrower’s Permanent Address Valid Field Content 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) If foreign address, city should contain city and country See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Justify Left

12

115

130

16

S/P

Borrower’s Permanent Address City

Left

13

131

132

2

S/P

Borrower’s Permanent Address State

Left

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Direct Loan External Import Loan Origination Add File (Continued)
Field # 14 Start Position 133 End Position 141 Field Required Field Name Length Field 9 S/P Borrower’s Permanent Zip Code Valid Field Content 000000000 to 999999999 Spaces Last 4 digits may be blank If State is FC, MX, or CN, EDExpress stores 00000 as the Borrower’s Permanent Zip Code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 0000000000 to 9999999999 Can be blank 0 to 9 Uppercase A to Z Space(s) - (Dash) * (Asterisk) but not in first position, entire field cannot consist of all asterisks Can be blank Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Can be blank CCYYMMDD 19050101 to 19961231 1 = U.S. Citizen 2 = Eligible Noncitizen 3 = Ineligible Noncitizen(Valid only on Sub/Unsub Loan origination records or Sub/Unsub Loan change records) Blank (Valid for all loan types, but PLUS loans will not originate with this value) 000000000 to 999999999 Can be blank For ED Use Only Justify Left

15 16

142 152

151 171

10 20

Borrower’s Telephone Number Borrower’s Driver’s License Number

Right Left

17

172

173

2

Borrower’s Driver’s License State

Left

18 19

174 182

181 182

8 1

S/P

Borrower’s Date of Birth Borrower’s Citizenship

Date Right

20 21

183 192

191 192

9 1

P

Borrower’s Alien Registration Number Filler

Right Left

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Direct Loan External Import Loan Origination Add File (Continued)
Field # 22 23 Start Position 193 194 End Position 193 194 Field Required Field Name Length Field 1 Update Demographic Record Flag 1 S/P Student’s College Grade Level Valid Field Content Y = Yes Blank = No 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year other undergraduate 6 = 1st year graduate/professional 7 = continuing graduate/professional Numeric >= 0 Loan origination fee percentage 03000 for 3% 04000 for 4% Implied decimal between 2nd and 3rd digit T = School assumes the student has a MPN on file at COD S = MPN is signed P = MPN is printed Blank = School assumes the student does not have a MPN on file at COD or a Prom Note has not yet been printed (save as N when Sub/Unsub loans are added but not originated; save as R for all PLUS loans and Sub/Unsub loans that are added and originated) MPN ID (field 76) must be populated when this field contains S or P Blank is default N = School prints (Save as O) Y = COD prints (Save as S) Blank, if blank defaults to value in DL setup. Y = Yes N = No Z = Overridden by School Justify Left Right

24

195

199

5

S/P

Origination Fee Percentage

Right

25

200

200

1

S/P

MPN Status

Left

26

201

201

1

S/P

Disclosure Statement Print Indicator

Left

27

202

202

1

S/P

Borrower’s Loan Default/Grant Overpayment

Left

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Direct Loan External Import Loan Origination Add File (Continued)
Field # 28 29 30 Start Position 203 208 213 End Position 207 212 213 Field Required Field Name Length Field 5 Filler 5 S/P Loan Amount Approved 1 Additional Unsub Eligibility for Health Profession Programs (Unsub Only) 1 Credit Decision Indicator (PLUS Only) The results of a credit decision obtained by a school via the COD Web site 8 Credit Decision Date (PLUS Only) The date a credit decision is obtained via the COD Web site 1 Disclosure Printed? Has a disclosure statement been printed by the school? Valid Field Content For ED Use Only Numeric >= 0 Y = Yes Blank = No A = Approved F = Failed/Denied Can be blank Justify -Right Left

31

214

214

Left

32

215

222

CCYYMMDD 19000101 through the current date Can be blank

Right

33

223

223

Y = Disclosure printed N = Disclosure not printed or ready to reprint Blank = EDExpress sets to N Default is N 0 to 9 Uppercase A to Z Space(s) . (Period) ‘ (Apostrophe) - (Dash) If non-blank, first character must contain a letter and second character must be non-numeric Spaces in first characters are valid, leading spaces will be trimmed

Left

34

224

239

16

P

Student’s Last Name (PLUS only)

Left

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Direct Loan External Import Loan Origination Add File (Continued)
Field # 35 Start Position 240 End Position 251 Field Required Field Name Length Field 12 P Student’s First Name (PLUS only) Valid Field Content 0 to 9 Uppercase A to Z Space(s) . (Period) ‘ (Apostrophe) - (Dash) If non-blank, first character must contain a letter Spaces in first characters are valid, leading spaces will be trimmed Uppercase A to Z Can be blank 1 = U.S. Citizen 2 = Eligible Noncitizen 000000000 to 999999999 Justify Left

36 37 38

252 253 254

252 253 262

1 1 9 P

39 40

263 271

270 271

8 1

P P

41

272

275

4

Student’s Middle Initial (PLUS only) Student’s Citizenship (PLUS only) Student’s Alien Registration Number (PLUS Only) Student’s Date of Birth (PLUS only) Student’s Loan Default/Grant Overpayment (PLUS only) Disbursement Profile Code

Left Left Left

CCYYMMDD 19050101 to 19961231 Y = Yes N = No Z = Overridden by School 0 to 9 Uppercase A to Z Space (s) Can be blank If the first position is blank and the second position is populated, the value in the second position is stored in the first position in the database

Date Left

Left

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Direct Loan External Import Loan Origination Add File (Continued)
Field # 42 Start Position 276 End Position 310 Field Required Field Name Length Field 35 Student’s Local Address Valid Field Content 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) Can be blank Local Address is not required, but if provided, record must contain at least two of the four Local Address fields 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) Can be blank Local Address is not required, but if provided, record must contain at least two of the four Local Address fields Justify Left

43

311

326

16

Student’s Local Address City

Left

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Direct Loan External Import Loan Origination Add File (Continued)
Field # 44 Start Position 327 End Position 328 Field Required Field Name Length Field 2 Student’s Local Address State Valid Field Content Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Can be blank Local Address is not required, but if provided, record must contain at least two of the four Local Address fields 000000000 to 999999999 Spaces Last 4 digits may be blank Can be blank If State is FC, MX, or CN, EDExpress stores 00000 as the Borrower’s Permanent Zip Code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Local Address is not required, but if provided, record must contain at least two of the four Local Address fields I = Independent D = Dependent Y= Yes N = No Blank Justify Left

45

329

337

9

Student’s Local Zip Code

Left

46 47

338 339

338 339

1 1

S/P

Dependency Status Additional Unsubsidized Loan Flag (Unsub Only)

Left Left

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COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-25

Direct Loan External Import Loan Origination Add File (Continued)
Field # 48 Start Position 340 End Position 389 Field Required Field Name Length Field 50 Student’s E-mail Address Valid Field Content One and only one "at" sign (@) allowed. Before the "at" sign: At least one valid character All characters in the range of ASCII 33 to 126, except for the following thirteen characters: <>()[]\,;:"@| Justify Left

Period cannot be first, last or adjacent to another period After the "at" sign: At least one valid character Only letters, digits, hyphen, underscore and period (A to Z, 0 to 9, -, _, .) Hyphen, underscore, and period cannot be first, last, or adjacent to a period Left

-

49

390

394

5

S/P

Interest Rebate Percentage

50

395

402

8

Entrance Interview Date

51

403

410

8

Academic Year Start Date

52

411

418

8

Academic Year End Date

53

419

426

8

Loan Period Start Date

Can be blank Numeric > 0 01500 for 1.5% Implied decimal between 2nd and 3rd digit CCYYMMDD 19000101 through the current date Can be blank Format is CCYYMMDD 20030702 to 20050630 Cannot be blank if Disbursement Profile Code is blank Format is CCYYMMDD 20040701 to 20060629 Cannot be blank if Disbursement Profile Code is blank Format is CCYYMMDD 20030702 to 20050630 Cannot be blank if Disbursement Profile Code is blank

Date

Date

Date

Date

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-26

Direct Loan External Import Loan Origination Add File (Continued)
Field # 54 Start Position 427 End Position 434 Field Required Field Name Length Field 8 Loan Period End Date Valid Field Content Format is CCYYMMDD 20040701 to 20060629 Cannot be blank if Disbursement Profile Code is blank Format is CCYYMMDD 19000101 to 20991231 Must be blank unless the MPN Status is "S" Format is CCYYMMDD 20030622 to 20061027 Cannot be blank if Disbursement Profile Code is blank Format is CCYYMMDD 20030622 to 20061027 Cannot be blank if Disbursement Profile Code is blank Special Schools Only: Second Disbursement Anticipated Date is not required and this field can be blank if Disbursement Profile Code is blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Justify Date

55

435

442

8

Signed Note Received Date

Date

56

443

450

8

1st Disbursement Anticipated Date

Date

57

451

458

8

2nd Disbursement Anticipated Date

Date

58

459

466

8

3rd Disbursement Anticipated Date 4th Disbursement Anticipated Date 5th Disbursement Anticipated Date 6th Disbursement Anticipated Date 7th Disbursement Anticipated Date 8th Disbursement Anticipated Date

Date

59

467

474

8

Date

60

475

482

8

Date

61

483

490

8

Date

62

491

498

8

Date

63

499

506

8

Date

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-27

Direct Loan External Import Loan Origination Add File (Continued)
Field # 64 Start Position 507 End Position 514 Field Required Field Name Length Field 8 9th Disbursement Anticipated Date 8 10th Disbursement Anticipated Date 11th Disbursement Anticipated Date 12th Disbursement Anticipated Date 13th Disbursement Anticipated Date 14th Disbursement Anticipated Date 15th Disbursement Anticipated Date 16th Disbursement Anticipated Date 17th Disbursement Anticipated Date 18th Disbursement Anticipated Date 19th Disbursement Anticipated Date 20th Disbursement Anticipated Date Valid Field Content Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Format is CCYYMMDD 20030622 to 20061027 Can be blank Justify Date

65

515

522

Date

66

523

530

8

Date

67

531

538

8

Date

68

539

546

8

Date

69

547

554

8

Date

70

555

562

8

Date

71

563

570

8

Date

72

571

578

8

Date

73

579

586

8

Date

74

587

594

8

Date

75

595

602

8

Date

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-28

Direct Loan External Import Loan Origination Add File (Continued)
Field # 76 Start Position 603 End Position 623 Field Required Field Name Length Field 21 MPN ID Valid Field Content Student’s Social Security Number = 001010001 to 999999999 Loan Type = S = Subsidized U = Unsubsidized M = Master Sub/ Unsub Prom Note N = Master PLUS Program Year = 00 to 05 School Code = X00000 to X99999 where X = G or E Loan Sequence Number = 001 to 999 Can be blank for Sub/Unsub/PLUS when MPN Status is T or blank (is not S or P) 000000 to 235959 Format is HHMMSS HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 Can be blank. 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Can be blank 01 to 99 for Sub/Unsub Blank for PLUS A valid two character CPS transaction number Justify Left

77

624

629

6

Created Time Time when the record was created

Left

78

630

637

8

User Identifier Create

Right

79

638

639

2

S

CPS Transaction Number

Left

639

Total Bytes

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-29

Direct Loan External Import Change Record
The table below is a description of the External Import Change Record. This table represents the layout of the record that imports into EDExpress from external sources to change data on an origination record. A table listing the Import Change Table Values for the Change Field Transmit Numbers follows this record layout. DIEC05OP Batch Type #P
Field # 1 Start Position 1 End Position 21 Field Length 21 Field Name/Description Loan Identifier Unique Identifier created at the time of origination Valid Field Content Student’s Social Security Number = 001010001 to 999999999 Loan Type = S = Subsidized U = Unsubsidized P = PLUS Program Year = 05 (for 20042005) School Code = X00000 to X99999 where X = G or E Loan Sequence Number = 001 to 999 Numeric > 0 Justify Left

2

22

26

5

3

27

30

4

4

31

80

50

Sequence Number Sequence number of this change record Change Field Number 01 Field number representing the first field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 01 Value the field should be changed to

Right

See appropriate Loan Origination Import Change Field Numbers following the change layout

Left

See appropriate value for Change Field Number in previous field

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-30

Direct Loan External Import Change Record (Continued)
Field # 5 Start Position 81 End Position 84 Field Length 4 Field Name/Description Change Field Number 02 Field number representing the second field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 02 Value the field should be changed to Change Field Number 03 Field number representing the third field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 03 Value the field should be changed to Change Field Number 04 Field number representing the fourth field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 04 Value the field should be changed to Change Field Number 05 Field number representing the fifth field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 05 Value the field should be changed to Valid Field Content See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank Justify Left

6

85

134

50

See appropriate value for Change Field Number in previous field Can be blank See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank

Left

7

135

138

4

Left

8

139

188

50

See appropriate value for Change Field Number in previous field Can be blank See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank

Left

9

189

192

4

Left

10

193

242

50

See appropriate value for Change Field Number in previous field Can be blank See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank

Left

11

243

246

4

Left

12

247

296

50

See appropriate value for Change Field Number in previous field Can be blank

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-31

Direct Loan External Import Change Record (Continued)
Field # 13 Start Position 297 End Position 300 Field Length 4 Field Name/Description Change Field Number 06 Field number representing the sixth field to be changed (first position is P if record is PLUS, S if Sub/Unsub, D if Disbursement record) Value 06 Value the field should be changed to Change Field Number 07 Field number representing the seventh field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 07 Value the field should be changed to Change Field Number 08 Field number representing the eighth field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 08 Value the field should be changed to Change Field Number 09 Field number representing the ninth field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 09 Value the field should be changed to Valid Field Content See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank Justify Left

14

301

350

50

See appropriate value for Change Field Number in previous field Can be blank See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank

Left

15

351

354

4

Left

16

355

404

50

See appropriate value for Change Field Number in previous field Can be blank See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank

Left

17

405

408

4

Left

18

409

458

50

See appropriate value for Change Field Number in previous field Can be blank See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank

Left

19

459

462

4

Left

20

463

512

50

See appropriate value for Change Field Number in previous field Can be blank

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-32

Direct Loan External Import Change Record (Continued)
Field # 21 Start Position 513 End Position 516 Field Length 4 Field Name/Description Change Field Number 10 Field number representing the tenth field to be changed (first position is P if record is PLUS, S if Sub/Unsub Loan, D if Disbursement record) Value 10 Value the field should be changed to Created Time Time when the record was created This data is not stored in the EDExpress database Valid Field Content See appropriate Loan Origination Import Change Field Numbers following the change layout Can be blank Justify Left

22

517

566

50

See appropriate value for Change Field Number in previous field Can be blank 000000 to 235959 Format is HHMMSS HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 Can be blank 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Can be blank

Left

23

567

572

6

Right

24

573

580

8

User Identifier Create School use only field and not stored in the EDExpress database

Right

580

Total Bytes

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-33

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically
This table provides the change number fields to use for the External Import Change Record for loan origination. This table is sorted alphabetically and is the same table that appears at the end of this section, which is sorted by DL Change Number.
DL Change Number S038 Field Length 8 Field Name/Description 1st Disbursement Anticipated Date Anticipated disbursement date for the 1st disbursement 1st Disbursement Anticipated Gross Amount Anticipated gross amount for the 1st disbursement 2nd Disbursement Anticipated Date Anticipated disbursement date for the 2nd disbursement 2nd Disbursement Anticipated Gross Amount Anticipated gross amount for the 2nd disbursement 3rd Disbursement Anticipated Date Anticipated disbursement date for the 3rd disbursement 3rd Disbursement Anticipated Gross Amount Anticipated gross amount for the 3rd disbursement 4th Disbursement Anticipated Date Anticipated disbursement date for the 4th disbursement 4th Disbursement Anticipated Gross Amount Anticipated gross amount for the 4th disbursement Valid Field Content Format is CCYYMMDD 20030622 to 20061027 Numeric > = 0

S039

5

S048

8

Format is CCYYMMDD 20030622 to 20061027 Numeric > = 0

S049

5

S058

8

Format is CCYYMMDD 20030622 to 20061027 Numeric > = 0

S059

5

S068

8

Format is CCYYMMDD 20030622 to 20061027 Numeric > = 0

S069

5

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-34

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S130 Field Length 8 Field Name/Description 5th Disbursement Anticipated Date Anticipated disbursement date for the 5th disbursement 5th Disbursement Anticipated Gross Amount Anticipated gross amount for the 5th disbursement 6th Disbursement Anticipated Date Anticipated disbursement date for the 6th disbursement 6th Disbursement Anticipated Gross Amount Anticipated gross amount for the 6th disbursement 7th Disbursement Anticipated Date Anticipated disbursement date for the 7th disbursement 7th Disbursement Anticipated Gross Amount Anticipated gross amount for the 7th disbursement 8th Disbursement Anticipated Date Anticipated disbursement date for the 8th disbursement 8th Disbursement Anticipated Gross Amount Anticipated gross amount for the 8th disbursement 9th Disbursement Anticipated Date Anticipated disbursement date for the 9th disbursement 9th Disbursement Anticipated Gross Amount Anticipated gross amount for the 9th disbursement 10th Disbursement Anticipated Date Anticipated disbursement date for the 10th disbursement Valid Field Content Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only)

S131

5

S134

8

S135

5

S138

8

S139

5

S142

8

S143

5

S146

8

S147

5

S150

8

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-35

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S151 Field Length 5 Field Name/Description 10th Disbursement Anticipated Gross Amount Anticipated gross amount for the 10th disbursement 11th Disbursement Anticipated Date Anticipated disbursement date for the 11th disbursement 11th Disbursement Anticipated Gross Amount Anticipated gross amount for the 11th disbursement 12th Disbursement Anticipated Date Anticipated disbursement date for the 12th disbursement 12th Disbursement Anticipated Gross Amount Anticipated gross amount for the 12th disbursement 13th Disbursement Anticipated Date Anticipated disbursement date for the 13th disbursement 13th Disbursement Anticipated Gross Amount Anticipated gross amount for the 13th disbursement 14th Disbursement Anticipated Date Anticipated disbursement date for the 14th disbursement 14th Disbursement Anticipated Gross Amount Anticipated gross amount for the 14th disbursement 15th Disbursement Anticipated Date Anticipated disbursement date for the 15th disbursement 15th Disbursement Anticipated Gross Amount Anticipated gross amount for the 15th disbursement Valid Field Content Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only)

S154

8

S155

5

S158

8

S159

5

S162

8

S163

5

S166

8

S167

5

S170

8

S171

5

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-36

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S174 Field Length 8 Field Name/Description 16th Disbursement Anticipated Date Anticipated disbursement date for the 16th disbursement 16th Disbursement Anticipated Gross Amount Anticipated gross amount for the 16th disbursement 17th Disbursement Anticipated Date Anticipated disbursement date for the 17th disbursement 17th Disbursement Anticipated Gross Amount Anticipated gross amount for the 17th disbursement 18th Disbursement Anticipated Date Anticipated disbursement date for the 18th disbursement 18th Disbursement Anticipated Gross Amount Anticipated gross amount for the 18th disbursement 19th Disbursement Anticipated Date Anticipated disbursement date for the 19th disbursement 19th Disbursement Anticipated Gross Amount Anticipated gross amount for the 19th disbursement 20th Disbursement Anticipated Date Anticipated disbursement date for the 20th disbursement 20th Disbursement Anticipated Gross Amount Anticipated gross amount for the 20th disbursement Academic Year End Date Date the academic year ends at the institution Academic Year Start Date Date the academic year starts at the institution Valid Field Content Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20040701 to 20060629 Format is CCYYMMDD 20030702 to 20050630

S175

5

S178

8

S179

5

S182

8

S183

5

S186

8

S187

5

S190

8

S191

5

S122 S121

8 8

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-37

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number D007 Field Length 6 Field Name/Description Action Amount Reported Disbursement Amount Action Date Date the disbursement adjustment is made at the school. Action Type Type of disbursement entered Valid Field Content -99999 to 099999 (leading zero can be blank) Negative values only valid for Action Type = N Format is MMDDCCYY

D009

8

D006

1

D = Disbursement (Gross or Net) Amount A = Adjusted Disbursement (Gross or Net) U = Use Anticipated Disbursement Information (Gross or Net based on Direct Loan Setup selected criteria) N = Net Adjusted Amount (Enter an adjusted disbursement by using the net adjusted amount) Q = Adjusted Disbursement Date C = Change the first disbursement from disbursement number 1 to a subsequent disbursement number Y = Yes N or blank = No

D008

1

Actual First Disbursement Change Flag Indicates the first disbursement Additional Unsubsidized Eligibility for Dependent Student (Unsub only) Indicates whether or not there is additional unsubsidized eligibility for a dependent student Additional Unsubsidized Eligibility for Health Profession Programs (Unsub only) This was formerly a HEAL Loan Borrower’s Alien Registration Number Borrower’s alien registration number if eligible non-citizen Borrower’s Citizenship Borrower’s citizenship status

S123

1

S110

1

Y = Yes N or blank = No 000000001 to 999999999

S019

9

S018

1

1 = U.S. Citizen 2 = Eligible Noncitizen 3 = Ineligible Noncitizen (Valid for Sub/Unsub loan change records) Format is CCYYMMDD 19050101 to 19961231

S016

8

Borrower’s Date of Birth Borrower’s date of birth

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-38

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S107 Field Length 8 Field Name/Description Borrower’s Date of Birth Change Date Date the Borrower’s Date of Birth updated Valid Field Content Format is CCYYMMDD 19000101 to 20991231 If S016 is updated and this field is not included, EDExpress is updated with the current system date. 0 to 9 Uppercase A to Z Space(s) - (Dash) * (Asterisk) but not in first position, entire field cannot consist of all asterisks Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) Space(s) 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) Space(s) Y = Yes N = No Z = Overridden by School Uppercase A to Z

S015

20

Borrower’s Driver's License Number Borrower’s driver’s license number

S014

2

Borrower’s Driver's License State Borrower’s driver’s license state

S006

12

Borrower’s First Name Borrower’s first name

S007

16

Borrower’s Last Name Borrower’s last name

S022

1

Borrower’s Loan Default/ Grant Overpayment Is the borrower in default on a Title IV loan or does the borrower owe a refund on a Title IV grant? Borrower’s Middle Initial Borrower’s middle initial

S008

1

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-39

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S009 Field Length 35 Field Name/Description Borrower’s Permanent Address First line of the borrower’s permanent address Valid Field Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) , (Comma) Space(s) Format is CCYYMMDD 19000101 to 20991231 If Permanent Address field is updated and this field is not included, EDExpress is updated with the current system date. 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) , (Comma) Space(s) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4

S104

8

Borrower’s Permanent Address Change Date Date the Borrower’s Permanent Address updated

S010

16

Borrower’s Permanent Address City Borrower’s permanent address city

S011

2

Borrower’s Permanent Address State Borrower’s permanent address state

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-40

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S012 S005 S106 Field Length 9 9 8 Field Name/Description Borrower’s Permanent Zip Code Borrower’s permanent zip code Borrower’s Social Security Number Borrower’s current Social Security Number Borrower’s Social Security Number Change Date Date the Borrower’s SSN updated Valid Field Content 000000000 to 999999999 Last 4 digits may be blank 001010001 to 999999999 Format is CCYYMMDD 19000101 to 20991231 If S005 is updated and this field is not included, EDExpress is updated with the current system date. 0000000000 to 9999999999 01 to 99 (Sub/Unsub only) CCYYMMDD 19000101 through the current date Can be blank A = Approved F = Failed/Denied Can be blank I = Independent D = Dependent Format is CCYYMMDD 20020622 to 20050927 This field can not be updated for Action Type A 01 to 20 (subsidized/unsubsidized loan) 01 to 04 (PLUS) 0 to 9 Uppercase A to Z

S013 S195 P011

10 2 8

Borrower’s Telephone Number Borrower’s home telephone number CPS Transaction Number Credit Decision Date (PLUS only) Indicates the date the credit decision was made Credit Decision Indicator (PLUS only) Indicates the credit decision that was made Dependency Status Dependency status of the student Disbursement Date (formerly Transaction Date) Date of the original disbursement or the previous ‘Q’ transaction. Disbursement Number Disbursement number for the current disbursement transaction Disbursement Profile Code Code used by EDExpress to determine loan period start and end dates and appropriate disbursement date(s) Disclosure Printed? Indicates whether or not a disclosure was printed using EDExpress

P010

1

S017 D004

1 8

D003

2

S031

4

S118

1

Y = Disclosure printed N = Disclosure not printed

August 2004 (2004-2005)

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Page V-3-41

Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S115 Field Length 1 Field Name/Description Disclosure Statement Print Indicator Disclosure statement print option used for this record Entrance Interview Date Indicates the date the student received entrance counseling Interest Rebate Percentage Percentage to be used for this record; for example, 01500 for 1.5% (implied decimal between the second and third position from the left) Loan Amount Approved Total maximum amount for which the borrower is eligible Loan Inactive Flag Indicates the loan is inactive Loan Inactive Flag Date Indicates the date the loan was made inactive Loan Period End Date Date when classes end, as certified by the school for this specific loan Loan Period Start Date Date when classes begin, as certified by the school for this specific loan MPN ID Valid Field Content Y = COD prints N = School prints Z = COD reprints Format is CCYYMMDD 19000101 to 20991231 Numeric > 0

S109

8

S193

5

S029

5

Numeric > = 0

S090 S091 S033

1 8 8

Y = Yes Format is CCYYMMDD 19000101 to 20991231 Format is CCYYMMDD 20040701 to 20060629 Format is CCYYMMDD 20030702 to 20050630 Student's Social Security Number = 001010001 to 999999999 Loan Type = S = Subsidized U = Unsubsidized M = Master Sub/Unsub Prom Note N = Master PLUS Prom Note Program Year = 00 to 05 School Code = X00000 to X99999 where X = G or E Loan Sequence Number = 001 to 999

S032

8

S194

21

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Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S117 Field Length 1 Field Name/Description MPN Status The status of the MPN Valid Field Content T = Assumes the borrower has an open MPN at COD S = MPN is signed P = MPN is printed Numeric > 0

S116

5

Origination Fee Percentage Origination fee percentage to be used for this record; for example, 04000 (Implied decimal between the second and third position from the left) Promissory Note Print Indicator Promissory note print option used for this record

S083

1

S = COD Prints (Send to Borrower) R = COD Prints (Return to School) O = On-site (EDExpress) F = On-site (Custom System) Z = COD Reprint (Send to Borrower) V = COD Reprints (Send to School) (Valid only on Loan Origination Change records) Format is CCYYMMDD 19000101 to 20991231 000000001 to 999999999

S085

8

Promissory Note Received Date Date on which the signed MPN was received from the borrower and verified by the school Student’s Alien Registration Number (PLUS only) Student’s alien registration number, if eligible non-citizen Student’s Citizenship (PLUS only) Student’s citizenship status

P008

9

P007

1

1 = U.S. Citizen 2 = Eligible Noncitizen 3 = Ineligible Noncitizen (Valid only for PLUS Loan change records) 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year or more undergraduate 6 = 1st year graduate/professional 7 = Graduate/professional or beyond

S026

1

Student’s College Grade Level Indicates the student’s current college grade level in the program or college

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Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number P006 S126 Field Length 8 50 Field Name/Description Student’s Date of Birth (PLUS only) Student’s date of birth on PLUS record Student’s E-mail Address E-mail address of the student Valid Field Content Format is CCYYMMDD 19050101 to 19961231 One and only one "at" sign (@) allowed. Before the "at" sign: At least one valid character All characters in the range of ASCII 33 to 126, except for the following thirteen characters: <>()[]\,;:"@|

Period cannot be first, last or adjacent to another period After the "at" sign: At least one valid character Only letters, digits, hyphen, underscore and period (A to Z, 0 to 9, -, _, .)

Hyphen, underscore, and period cannot be first, last, or adjacent to a period Can be blank P003 12 Student’s First Name (PLUS only) Student’s first name 0 to 9 Uppercase A to Z ’ (Apostrophe) - (Dash) . (Period) Space(s) Left justified alpha character in the first position 0 to 9 Uppercase A to Z ’ (Apostrophe) - (Dash) . (Period) Space(s) Left justified with alpha character in the first position

P004

16

Student’s Last Name (PLUS only) Student’s last name

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Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number P009 Field Length 1 Field Name/Description Student’s Loan Default/ Grant Overpayment (PLUS only) Is the student in default on a Title IV loan or does the student owe a refund on a Title IV grant? Student’s Local Address Student’s first line of the local address Valid Field Content Y = Yes N = No Z = Overridden by School 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) , (Comma) Space(s) Format is CCYYMMDD 19000101 to 20991231 If Local Address field is updated and this field is not included, EDExpress is updated with the current system date. 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) , (Comma) Space(s)

S100

35

S105

8

Student’s Local Address Change Date Date the Student’s Local Address updated

S101

16

Student’s Local Address City Student’s local city

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Direct Loan, Origination External Import Change Field Numbers Sorted by Field Name Alphabetically (Continued)
DL Change Number S102 Field Length 2 Field Name/Description Student’s Local Address State Student’s local state Valid Field Content Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 000000000 to 999999999 Last 4 digits may be blank Uppercase A to Z 001010001 to 999999999

S103 P005 P002

9 1 9

Student’s Local Zip Code Student’s local zip code Student's Middle Initial (PLUS only) Student’s middle initial Student's Social Security Number Student’s Social Security Number (PLUS only)

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number
This table provides the change number fields to use for the External Import Change Record for loan origination. This table is sorted by DL Change Number and is the same table that appears at the beginning of this section, which is sorted alphabetically.
DL Change Number D003 Field Length 2 Field Name/Description Disbursement Number Disbursement number for the current disbursement transaction Disbursement Date (formerly Transaction Date) Date of the original disbursement or the previous ‘Q’ transaction. Action Type Type of disbursement entered Valid Field Content 01 to 20 (subsidized/unsubsidized loan) 01 to 04 (PLUS) Format is CCYYMMDD 20020622 to 20050927 This field can not be updated for Action Type A D = Disbursement (Gross or Net, based on DL Setup selected criteria) A = Adjusted Disbursement (Gross or Net) U = Use Anticipated Disbursement Information (Gross or Net, based on DL Setup selected criteria) N = Net Adjustment Amount (Enter an adjusted disbursement by using the net adjusted amount) Q = Adjusted Disbursement Date -99999 to 099999 (leading zero can be blank) Negative values only valid for Action Type =N C = Change the first disbursement from disbursement number 1 to a subsequent disbursement number Format is MMDDCCYY

D004

8

D006

1

D007

6

Action Amount Reported Disbursement Amount

D008

1

Actual First Disbursement Change Flag Indicates the first disbursement Action Date Date the disbursement adjustment is made at the school. Student's Social Security Number Student’s Social Security Number (PLUS only)

D009

8

P002

9

001010001 to 999999999

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number P003 Field Length 12 Field Name/Description Student’s First Name (PLUS only) Student’s first name Valid Field Content 0 to 9 Uppercase A to Z ’ (Apostrophe) - (Dash) . (Period) Space(s) Left justified with an A to Z in the first position 0 to 9 Uppercase A to Z ’ (Apostrophe) - (Dash) . (Period) Space(s) Left justified with an A to Z in the first position Uppercase A to Z Format is CCYYMMDD 19050101 to 19961231 1 = U.S. Citizen 2 = Eligible Noncitizen 3 = Ineligible Noncitizen (Valid only for PLUS Loan change records) 000000001 to 999999999

P004

16

Student’s Last Name (PLUS only) Student’s last name

P005 P006 P007

1 8 1

Student's Middle Initial (PLUS only) Student’s middle initial Student’s Date of Birth (PLUS only) Student’s date of birth on PLUS record Student’s Citizenship (PLUS only) Student’s citizenship status

P008

9

Student’s Alien Registration Number (PLUS only) Student’s alien registration number, if eligible non-citizen Student’s Loan Default/Grant Overpayment (PLUS only) Is the student in default on a Title IV loan or does the student owe a refund on a Title IV grant?

P009

1

Y = Yes N = No Z = Overridden by School

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number P010 Field Length 1 Field Name/Description Credit Decision Indicator (PLUS only) Indicates the credit decision that was made Credit Decision Date (PLUS only) Indicates the date the credit decision was made Borrower’s Social Security Number Borrower’s current Social Security Number Borrower’s First Name Borrower’s first name Valid Field Content A = Approved F = Failed/Denied Can be blank CCYYMMDD 19000101 through the current date Can be blank 001010001 to 999999999 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) Space(s) 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) Space(s) Uppercase A to Z 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) , (Comma) Space(s)

P011

8

S005 S006

9 12

S007

16

Borrower’s Last Name Borrower’s last name

S008 S009

1 35

Borrower’s Middle Initial Borrower’s middle initial Borrower’s Address First line of the borrower’s address

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S010 Field Length 16 Field Name/Description Borrower’s Permanent Address City Borrower’s permanent address city Valid Field Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) , (Comma) Space(s) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 000000000 to 999999999 Last 4 digits may be blank 0000000000 to 9999999999 Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 0 to 9 Uppercase A to Z Space(s) - (Dash) * (Asterisk) but not in first position, entire field cannot consist of all asterisks Format is CCYYMMDD 19050101 to 19961231 I = Independent D = Dependent

S011

2

Borrower’s Permanent Address State Borrower’s permanent address state

S012 S013 S014

9 10 2

Borrower’s Permanent Zip Code Borrower’s permanent zip code Borrower’s Telephone Number Borrower’s home telephone number Borrower’s Driver's License State Borrower’s driver’s license state

S015

20

Borrower’s Driver's License Number Borrower’s driver’s license number

S016 S017

8 1

Borrower’s Date of Birth Borrower’s date of birth Dependency Status Dependency status of the student

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S018 Field Length 1 Field Name/Description Borrower’s Citizenship Borrower’s citizenship status Valid Field Content 1 = U.S. Citizen 2 = Eligible Noncitizen 3 = Ineligible Noncitizen (Valid for subsidized/unsubsidized loan change records) 000000000 to 999999999

S019

9

S022

1

S026

1

Borrower’s Alien Registration Number Borrower’s alien registration number if eligible non-citizen Borrower’s Loan Default/ Grant Overpayment Is the borrower in default on a Title IV loan or does the borrower owe a refund on a Title IV grant? Student’s College Grade Level Indicates the student’s current college grade level in the program or college

Y = Yes N = No Z = Overridden by School 0 = 1st year, never attended college 1= 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year or more undergraduate 6 = 1st year graduate/professional 7 = Graduate/professional or beyond Numeric > = 0

S029

5

S031

4

S032

8

S033

8

S038

8

Loan Amount Approved Total maximum amount for which the borrower is eligible Disbursement Profile Code Code used by EDExpress to determine loan period start and end dates and appropriate disbursement date(s) Loan Period Start Date Date when classes begin, as certified by the school for this specific loan Loan Period End Date Date when classes end, as certified by the school for this specific loan 1st Disbursement Anticipated Date Anticipated disbursement date for the 1st disbursement

0 to 9 Uppercase A to Z

Format is CCYYMMDD 20030702 to 20050630 Format is CCYYMMDD 20040701 to 20060629 Format is CCYYMMDD 20030622 to 20061027

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S039 Field Length 5 Field Name/Description 1st Disbursement Anticipated Gross Amount Anticipated gross amount for the 1st disbursement 2nd Disbursement Anticipated Date Anticipated disbursement date for the 2nd disbursement 2nd Disbursement Anticipated Gross Amount Anticipated gross amount for the 2nd disbursement 3rd Disbursement Anticipated Date Anticipated disbursement date for the 3rd disbursement 3rd Disbursement Anticipated Gross Amount Anticipated gross amount for the 3rd disbursement 4th Disbursement Anticipated Date Anticipated disbursement date for the 4th disbursement 4th Disbursement Anticipated Gross Amount Anticipated gross amount for the 4th disbursement Promissory Note Print Indicator Promissory note print option used for this record Valid Field Content Numeric > = 0

S048

8

Format is CCYYMMDD 20030622 to 20061027 Numeric > = 0

S049

5

S058

8

Format is CCYYMMDD 20030622 to 20061027 Numeric > = 0

S059

5

S068

8

Format is CCYYMMDD 20030622 to 20061027 Numeric > = 0

S069

5

S083

1

S085

8

S090 S091

1 8

Promissory Note Received Date Date on which the signed MPN was received from the borrower and verified by the school Loan Inactive Flag Indicates the loan is inactive Loan Inactive Flag Date Indicates the date the loan was made inactive

S = COD Prints (Send to Borrower) R = COD Prints (Return to School) O = On-site (EDExpress) F = On-site (Custom System) Z = COD Reprint (Send to Borrower) V = COD Reprints (Sends to School) (Valid only on Loan Origination Change records) Format is CCYYMMDD 19000101 to 20991231 Y = Yes Format is CCYYMMDD 19000101 to 20991231

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S100 Field Length 35 Field Name/Description Student’s Local Address Student’s first line of the local address Valid Field Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) , (Comma) Space(s) 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) , (Comma) Space(s) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 000000000 to 999999999 Last 4 digits may be blank Format is CCYYMMDD 19000101 to 20991231 If Permanent Address field is updated and this field is not included, EDExpress is updated with the current system date.

S101

16

Student’s Local Address City Student’s local city

S102

2

Student’s Local Address State Student’s local state

S103 S104

9 8

Student’s Local Zip Code Student’s local zip code Borrower’s Permanent Address Change Date Date the Borrower’s Permanent Address updated

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S105 Field Length 8 Field Name/Description Student’s Local Address Change Date Date the Student’s Local Address updated Valid Field Content Format is CCYYMMDD 19000101 to 20991231 If Local Address field is updated and this field is not included, EDExpress is updated with the current system date. Format is CCYYMMDD 19000101 to 20991231 If S005 is updated and this field is not included, EDExpress is updated with the current system date. Format is CCYYMMDD 19000101 to 20991231 If S016 is updated and this field is not included, EDExpress is updated with the current system date. Format is CCYYMMDD 19000101 to 20991231 Y = Yes N or blank = No

S106

8

Borrower’s SSN Change Date Date the Borrower’s SSN updated

S107

8

Borrower’s Date of Birth Change Date Date the Borrower’s Date of Birth updated

S109

8

S110

1

S115

1

Loan Entrance Interview Date Indicates the date the student received entrance counseling Additional Unsubsidized Eligibility for Health Profession Programs (Unsub only) Indicates that the borrower is receiving an additional unsubsidized loan amount for a Health Profession Program. Disclosure Statement Print Indicator Disclosure statement print option used for this record Origination Fee Percentage Origination fee percentage to be used for this record; for example, 04000 (Implied decimal between the second and third position from the left) MPN Status The status of the MPN

S116

5

Y = COD prints N = School prints Z = COD reprints Numeric > 0

S117

1

S118

1

Disclosure Printed? Indicates whether or not a disclosure was printed using EDExpress

T = Assumes the borrower has an open MPN at COD S = MPN is signed P = MPN is printed Y = Disclosure printed N = Disclosure not printed

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S121 S122 S123 Field Length 8 8 1 Field Name/Description Academic Year Start Date Date the academic year starts at the institution Academic Year End Date Date the academic year ends at the institution Additional Unsubsidized Eligibility for Dependent Student (Unsubsidized Only) Indicates that the dependent student is receiving additional unsubsidized loan eligibility. Student’s E-mail Address E-mail address of the student Valid Field Content Format is CCYYMMDD 20030702 to 20050630 Format is CCYYMMDD 20040701 to 20060629 Y = Yes N or blank = No

S126

50

One and only one "at" sign (@) allowed. Before the "at" sign: At least one valid character All characters in the range of ASCII 33 to 126, except for the following thirteen characters: <>()[]\,;:"@|

Period cannot be first, last or adjacent to another period After the "at" sign: At least one valid character Only letters, digits, hyphen, underscore and period (A to Z, 0 to 9, -, _, .) Hyphen, underscore, and period cannot be first, last, or adjacent to a period

S130

8

5th Disbursement Anticipated Date Anticipated disbursement date for the 5th disbursement 5th Disbursement Anticipated Gross Amount Anticipated gross amount for the 5th disbursement 6th Disbursement Anticipated Date Anticipated disbursement date for the 6th disbursement

S131

5

Can be blank Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only)

S134

8

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S135 Field Length 5 Field Name/Description 6th Disbursement Anticipated Gross Amount Anticipated gross amount for the 6th disbursement 7th Disbursement Anticipated Date Anticipated disbursement date for the 7th Disbursement 7th Disbursement Anticipated Gross Amount Anticipated gross amount for the 7th disbursement 8th Disbursement Anticipated Date Anticipated disbursement date for the 8th disbursement 8th Disbursement Anticipated Gross Amount Anticipated gross amount for the 8th disbursement 9th Disbursement Anticipated Date Anticipated disbursement date for the 9th disbursement 9th Disbursement Anticipated Gross Amount Anticipated gross amount for the 9th disbursement 10th Disbursement Anticipated Date Anticipated disbursement date for the 10th disbursement 10th Disbursement Anticipated Gross Amount Anticipated gross amount for the 10th disbursement 11th Disbursement Anticipated Date Anticipated disbursement date for the 11th disbursement 11th Disbursement Anticipated Gross Amount Anticipated gross amount for the 11th disbursement 12th Disbursement Anticipated Date Anticipated disbursement date for the 12th disbursement Valid Field Content Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only)

S138

8

S139

5

S142

8

S143

5

S146

8

S147

5

S150

8

S151

5

S154

8

S155

5

S158

8

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S159 Field Length 5 Field Name/Description 12th Disbursement Anticipated Gross Amount Anticipated gross amount for the 12th disbursement 13th Disbursement Anticipated Date Anticipated disbursement date for the 13th disbursement 13th Disbursement Anticipated Gross Amount Anticipated gross amount for the 13th disbursement 14th Disbursement Anticipated Date Anticipated disbursement date for the 14th disbursement 14th Disbursement Anticipated Gross Amount Anticipated gross amount for the 14th disbursement 15th Disbursement Anticipated Date Anticipated disbursement date for the 15th disbursement 15th Disbursement Anticipated Gross Amount Anticipated gross amount for the 15th disbursement 16th Disbursement Anticipated Date Anticipated disbursement date for the 16th disbursement 16th Disbursement Anticipated Gross Amount Anticipated gross amount for the 16th disbursement 17th Disbursement Anticipated Date Anticipated disbursement date for the 17th disbursement 17th Disbursement Anticipated Gross Amount Anticipated gross amount for the 17th disbursement 18th Disbursement Anticipated Date Anticipated disbursement date for the 18th disbursement Valid Field Content Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only)

S162

8

S163

5

S166

8

S167

5

S170

8

S171

5

S174

8

S175

5

S178

8

S179

5

S182

8

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Direct Loan, Origination External Import Change Field Numbers Sorted by DL Change Number (Continued)
DL Change Number S183 Field Length 5 Field Name/Description 18th Disbursement Anticipated Gross Amount Anticipated gross amount for the 18th disbursement 19th Disbursement Anticipated Date Anticipated disbursement date for the 19th disbursement 19th Disbursement Anticipated Gross Amount Anticipated gross amount for the 19th disbursement 20th Disbursement Anticipated Date Anticipated disbursement date for the 20th disbursement 20th Disbursement Anticipated Gross Amount Anticipated gross amount for the 20th disbursement Interest Rebate Percentage Interest Rebate Percentage to be used for this record; for example, 01500. Implied decimal between the second and third position from the left MPN ID Valid Field Content Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Format is CCYYMMDD 20030622 to 20061027 (Sub/Unsub Only) Numeric > = 0 (Sub/Unsub Only) Numeric > 0

S186

8

S187

5

S190

8

S191

5

S193

5

S194

21

S195

2

CPS Transaction Number

Student's Social Security Number = 001010001 to 999999999 Loan Type = S = Subsidized U = Unsubsidized M = Master Sub/Unsub Prom Note N = Master PLUS Prom Note for 04 and forward Program Year = 00 to 05 School Code = X00000 to X99999 where X = G or E Loan Sequence Number = 001 to 999 01 to 99 (Sub/Unsub only)

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Direct Loan External Export
DEER05IN Combined Demo, User-Defined fields, Loan (including PLUS), Anticipated and Actual Fields The External Export is first sorted by record type and then within the record type it is sorted alphabetically.
Field Length 2 Field Name RECORD TYPE A Valid Field Content A = Demographic Table fields Fields listed under Record Type A are mostly fields from the Demographic tab in the software and are student data fields 01 to 99 Can be blank Format is CCYYMMDD 19000101 to 20991231 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percentage) & (Ampersand) / (Slash) Space(s) Can be blank Format is CCYYMMDD 19000101 to 20991231 Format is HHMMSS 000000 to 235959 HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 Justify Left

2 8

Active Transaction Active Transaction Date Date active ISIR transaction was updated on the database Active Transaction ID User ID that updated Active ISIR Transaction

Right Date

8

Right

8 6

Add Date (Demo) Date record was added to database Add Time (Demo) Time record was added to database

Date Right

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Direct Loan External Export (Continued)
Field Length 8 Field Name Add User ID (Demo) User ID which added the record Valid Field Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percentage) & (Ampersand) / (Slash) Space(s) Can be blank 0 to 9 000000001 to 999999999 Can be blank 1 = U.S. Citizen 2 = Eligible Noncitizen 3 = Ineligible Noncitizen (Valid only on PLUS Loan Origination records or Sub/Unsub only Change records) 001010001 to 999999999 Format is CCYYMMDD 19050101 to 19961231 Format is CCYYMMDD 19000101 to 20991231 If S016 updated and this field not included, use current system date to update this field D = Dependent with Primary EFC I = Independent with Primary EFC Justify Right

9

Alien Registration Number Student’s alien registration number Citizenship Status - Demo Student’s citizenship status

Left

1

Left

9 8 8

Current SSN Student’s current SSN Date of Birth - Demo Student’s date of birth Date of Birth Change Date Date the Student’s Date of birth updated Dependency Status - Demo Dependency status of the student

Left Date Date

1

Left

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Direct Loan External Export (Continued)
Field Length 1 Field Name Document Status Status of Packaged Document Valid Field Content B = Documents still needed for both packaging and verification C = All documents are satisfied (included documents required for both packaging and verification) V = Documents still needed for verification P = Documents still needed for packaging O = Other documents needed but not required for packaging or verification D = Documents received but not reviewed (If document is required for packaging, this status prevents the record from being packaged but excludes the document from the Missing Documents Letter) Blank = Status Not Determined 0 to 9 Uppercase A to Z Space(s) - (Dash) * (Asterisk) but not in first position, entire field cannot consist of all asterisks Can be blank Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Can be blank Justify Left

20

Driver’s License # Student’s driver’s license number

Left

2

Driver’s License State Student’s driver’s license state code

Left

August 2004 (2004-2005)

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Page V-3-61

Direct Loan External Export (Continued)
Field Length 50 Field Name E-mail Address Student’s e-mail address Valid Field Content One and only one "at" sign (@) allowed. Before the "at" sign: At least one valid character All characters in the range of ASCII 33 to 126, except for the following thirteen characters: <>()[]\,;:"@| Justify Right

Period cannot be first, last or adjacent to another period After the "at" sign: At least one valid character Only letters, digits, hyphen, underscore and period (A to Z, 0 to 9, -, _, .) Hyphen, underscore, and period cannot be first, last, or adjacent to a period Left

12

First Name - Demo Student’s first name

1

Has Document Tracking Record

1 1

Has Loan Record Has Notes Record

1

Has NSLDS Record

1

Has Packaging Record

Can be blank 0 to 9 Uppercase A to Z Space(s) . (Period) ’ (Apostrophe) - (Dash) Can be blank Y = Yes N = No Can be blank Display a Y if this student has at least one record on the loan database table; otherwise, display N Y = Yes N = No Can be blank Y = Yes N = No Can be blank Y = Yes N = No Can be blank

Left

Left Left

Left

Left

August 2004 (2004-2005)

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Direct Loan External Export (Continued)
Field Length 1 Field Name Has PELL Record Valid Field Content Y = Yes N = No Can be blank A = Valid MPN on file at COD C = Closed MPN at COD I = Inactive MPN at COD N = Valid MPN not on file at COD Can be blank Format is CCYYMMDD 19000101 to 20991231 Can be blank 0 to 9 Uppercase A to Z Space(s) ’(Apostrophe) . (Period) - (Dash) Can be blank Format is CCYYMMDD 19000101 to 20991231 Can be blank 00 to 99 Justify Left

1

ISIR DL MPN Flag

Left

8

Last Mailed Date Document Tracking date of last mailing Last Name - Demo Student’s last name

Date

16

Left

8

Legal Residence Date - Demo Date the student became legal resident of state in which they reside Letter Count Count of how many letters have printed per record Loan Entrance Interview Date The date the student completed entrance interview counseling

Date

2

Right

8

CCYYMMDD 19000101 through the current date Can be blank

Date

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-63

Direct Loan External Export (Continued)
Field Length 35 Field Name Local Address First line of student’s local mailing address Valid Field Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) Can be blank Format is CCYYMMDD 19000101 to 20991231 If Local Address field updated and this field not included, use current system date to update this field 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) Can be blank 0000000000 to 9999999999 Can be blank Uppercase A to Z Valid postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Can be blank Justify Left

8

Local Address Change Date Date the Student’s Local Address updated Local City Student’s local city

Date

16

Left

10 2

Local Phone Student’s local home telephone number Local State Student’s local state code

Right Left

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Direct Loan External Export (Continued)
Field Length 9 1 2 Field Name Local Zip Code Student’s local zip code Middle Initial – Demo Student’s middle initial Name ID First two characters of student’s last name Valid Field Content 000000000 to 999999999 Can be blank or last 4 digits may be blank Uppercase A to Z Can be blank 0 to 9 Uppercase A to Z Space(s) ’(Apostrophe) . (Period) - (Dash) Can be blank 001010001 to 999999999 Justify Left Left Left

9

35

Original SSN – Demo Student’s original Social Security Number used to process the loan Permanent Address - Demo First line of the student’s permanent mailing address

Right

8

Permanent Address Change Date Date Student’s Permanent Address updated

0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) Can be blank Format is CCYYMMDD 19000101 to 20991231 If Permanent field updated and this field not included, use current system date to update this field

Left

Date

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-65

Direct Loan External Export (Continued)
Field Length 16 Field Name Permanent City - Demo Student’s permanent mailing address city Valid Field Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percentage) & (Ampersand) / (Slash) Space(s) , (Comma) Can be blank 0000000000 to 9999999999 Can be blank Uppercase A to Z Valid postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Can be blank 000000000 to 999999999 Last 4 digits may be blank 01 to 99 Can be blank M = Manual Entry I = ISIR Import E = External Import Add, Direct Loan P = Packaging Import R = Rebuild Valid field content is any keyboard character Format is CCYYMMDD 19000101 to 20991231 If S005 updated and this field not included, use current system date to update this field Justify Left

10

2

Permanent Phone Number - Demo Student’s permanent home telephone number Permanent State - Demo Student’s permanent state

Right

Left

9 2 1

Permanent Zip Code - Demo Student’s permanent zip code Previous Transaction Record Source Origin of record data

Left Right Left

20 8

School Use Social Security Number Change Date Date the student’s Social Security Number changed last

Left Date

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Direct Loan External Export (Continued)
Field Length 2 Field Name Student’s State of Legal Residence Demo Student’s state of legal residence Valid Field Content Uppercase A to Z Valid postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Can be blank 01 to 99 Can be blank 00 to 99 Can be blank Format is CCYYMMDD 19000101 to 20991231 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percentage) & (Ampersand) / (Slash) Space(s) Can be blank Format is HHMMSS 000000 to 999999 HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 W = Without Documentation V = Verified S = Selected, not verified Can be blank B = User-Defined Database Record Type B is used for user defined-database fields you have created Justify Left

2 2 8 8

Trans Paid On Transaction Paid On Transaction # Number of the transaction Update Date (Demo) Date update occurred on database Update ID (Demo) User ID which updated the record in database

Right Right Date Right

6

Update Time (Demo) Time record was last updated on database

Right

1

Verification Status Code

Left

2

RECORD TYPE B

N

User Defined Database Field 1 to Field NN

Left

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COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-67

Direct Loan External Export (Continued)
Field Length 2 Field Name RECORD TYPE D Valid Field Content D = Loan Table fields Fields listed under Record Type D are data fields mostly from the Loan tab in the software Format is CCYYMMDD 20040701 to 20060629 Format is CCYYMMDD 20030702 to 20050630 Format is CCYYMMDD 19000101 to 20991231 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percentage) & (Ampersand) / (Slash) Space(s) Can be blank Format is HHMMSS 000000 to 999999 HH=00 to 23 MM=00 to 59 SS=00 to 59 Y = Yes N or blank = No Blank is default Y = Yes Blank = No Justify

8 8 8

Academic Year End Date Academic Year Start Date Add Date (Loan) Date the record was added to the database Add ID (Loan) User ID which added record to database

Date Date Date

8

Left

6

Add Time (Loan) Time the record was added to database

Right

1

1

Additional Unsubsidized Eligibility for Dependent Student If yes, this student is eligible to receive additional unsubsidized loan funds Additional Unsubsidized Eligibility for Health Profession Programs If yes, this student is eligible to receive additional unsubsidized loan funds

Left

Right

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-68

Direct Loan External Export (Continued)
Field Length 24 Field Name Booked Document ID Document ID for this document Valid Field Content CCYYMMDDHHmmssff99999999 Date Document Created = CCYYMMDD Time Document Created = HHmmssff Source Entity ID Format is CCYYMMDD 19000101 to 20991231 A = Booked R = Unbooked A = Credit approved N = Credit denied; need endorser C = Credit overridden new credit information provided D = Credit denied; endorser not ok E = Credit overridden; endorser ok F = Credit failed on Web site request X = Credit pending Format is CCYYMMDD 19000101 to 20991231 Format is CCYYMMDD 19000101 to 20991231 D = Dependent with Primary EFC I = Independent with Primary EFC Can be blank 0 to 9 Uppercase A to Z X00000 to X99999 where X = G or E Y = Disclosure printed N = Disclosure not printed or ready to reprint Default is N S = COD prints O = School prints Z = COD reprints Y = Yes N = No Justify Left

8 1 1

Booked Date Date the loan was booked at COD Booked Status Credit Decision PLUS credit flag indicates the results of the credit check

Date Left Left

8

1

Credit Decision Date Original date of the credit decision from COD Credit Decision Update Date Date the credit was updated in EDExpress Dependency Status – DL (Loan) Dependency status of the student DL Code DL code Also identifies school originating loan record Disclosure Printed Has a disclosure statement been printed by the school? Disclosure Statement Print Indicator Should COD print a Disclosure Statement for this student? Export to COD Flag indicating if record has been exported to COD

Date

Date

Left

6

Left

1

Left

1

Left

1

Right

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COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-69

Direct Loan External Export (Continued)
Field Length 1 Field Name Export to External System Flag indicating if the record is exported to an external system Grade Level in College - DL Indicates the student’s current college grade level in the program or college Y = Yes N = No 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year or more undergraduate 6 = 1st year graduate/professional 7 = Graduate/professional or beyond Format is CCYYMMDD 19000101 to 20991231 Can be blank Y = Yes N = No Numeric > = 0 1.5% is exported as 01.500 Numeric > = 0 Valid Field Content Justify Right

1

Right

8

Inactive Date Date loan was made inactive Inactive Flag Flag indicating if loan is inactive Interest Rebate Percentage Loan Amount Approved Total maximum amount for which the borrower is eligible Loan Fee Percentage Loan Origination Fee Percentage for this record Loan ID (Loan) Unique identifier created at the time of origination

Date

1 5 5

Left Right Right

6

Numeric > = 0 3% is exported as 03.000 Student’s Social Security Number = 01110001 to 999999999 Loan Type = S = Subsidized U = Unsubsidized P= PLUS Program Year = 05 (for 2004-2005) School Code = X00000 to X99999 where X = G or E Loan Sequence Number = 001 to 999 Format is CCYYMMDD 19000101 to 20991231

Right

21

Left

8

Loan Origination Date Date the loan was originated

Date

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COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-70

Direct Loan External Export (Continued)
Field Length 4 Field Name Disbursement Profile Code Code used by EDExpress to determine loan period start and end dates and appropriate disbursement date(s) Loan Period End Date Date when classes end, as certified by the school for this specific loan Loan Period Start Date Date when classes begin, as certified by the school for this specific loan Loan Status Status of the loan Valid Field Content 0 to 9 Uppercase A to Z Justify Left

8

Format is CCYYMMDD 20040701 to 20060629 Format is CCYYMMDD 20030702 to 20050630 N = Not ready R = Ready B = Batched E = Error A = Accepted S = Subsidized U = Unsubsidized P = PLUS Student’s Social Security Number = 001010001 to 999999999 Loan Type = S = Subsidized U = Unsubsidized M = Sub/Unsub N = PLUS Loan Program Year = 05 (for 2004-2005) School Code = X00000 to X99999 where X = G or E Loan sequence number = 001 to 999 Can be blank

Date

8

Date

1

Left

1

Loan Type Type of loan record MPN ID MPN ID on the MPN accepted by COD

Left

21

Right

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-71

Direct Loan External Export (Continued)
Field Length 1 Field Name MPN Status Status of the MPN with COD Valid Field Content Valid values for Sub/Unsub MPNs: A = Accepted or Valid MPN at COD T = School assumes the student has a MPN on file at COD R = Ready to Print X = Pending at COD N = Not Ready to Print S = Signed P = Printed or Request to print sent to COD M = Manifested Valid values for PLUS MPNs: A = Accepted or Valid MPN at COD T = School assumes the student has a MPN on file at COD R = Ready to Print X = Pending N = Not Ready to Print S = Signed P = Printed or Request to print sent to COD M = Manifested 24 Origination Document ID Document ID which contained the loan origination record sent to COD Origination Change Document ID Document number containing the change record sent to COD Origination Reject Codes CCYYMMDDHHmmssff99999999 Date Document Created = CCYYMMDD Time Document Created = HHmmssff Source Entity ID CCYYMMDDHHmmssff99999999 Date Document Created = CCYYMMDD Time Document Created = HHmmssff Source Entity ID 0 to 9 Uppercase A to Z See COD Reject Code Table in Volume II, Section 4 – COD Full Participant Edits Format is CCYYMMDD 19000101 to 20001231 Can be blank (Always blank for a Sub/Unsub loan) Left Justify Left

24

Left

21

Left

8

Parent Borrower’s Address Change Date Date the parent borrower’s address change was effective

Date

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COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

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Direct Loan External Export (Continued)
Field Length 9 Field Name Parent Borrower’s Alien Registration # Parent borrower’s alien registration number, if eligible non-citizen Parent Borrower’s Citizenship Status Parent borrower’s citizenship status Valid Field Content 000000001 to 999999999 Can be blank (Always blank for a Sub/Unsub loan) 1 = U.S. Citizen (or U.S. national) 2 = Eligible Noncitizen 3 = Ineligible Noncitizen Can be blank (Always blank for a Sub/Unsub loan) 001010001 to 999999999 Can be blank (Always blank for a Sub/Unsub loan) Format is CCYYMMDD 19050101 to 19961231 Can be blank (Always blank for a Sub/Unsub loan) Format is CCYYMMDD 19000101 to 20001231 Can be blank (Always blank for a Sub/Unsub loan) 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) Space(s) Can be blank (Always blank for a Sub/Unsub loan) 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) Space(s) Can be blank (Always blank for a Sub/Unsub loan) Justify Right

1

Right

9

Parent Borrower’s Current SSN Parent borrower’s current Social Security number Parent Borrower’s Date of Birth Date of the parent borrower’s birth

Right

8

Date

8

Parent Borrower’s Date of Birth Change Date Date the parent borrower’s date of birth changed Parent Borrower’s First Name Parent borrower’s first name

Date

12

Left

16

Parent Borrower’s Last Name Parent borrower’s last name

Left

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COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-73

Direct Loan External Export (Continued)
Field Length 20 Field Name Parent Borrower’s License # Parent borrower’s driver’s license number Valid Field Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) * (Asterisk) but not in first position, entire field cannot consist of all asterisks Space(s) Can be blank (Always blank for a Sub/Unsub loan) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Can be blank (Always blank for a Sub/Unsub loan) Y = Yes N = No Z = Overridden by school Can be blank (Always blank for a Sub/Unsub loan) Uppercase A to Z Can be blank (Always blank for a Sub/Unsub loan) 001010001 to 999999999 Can be blank (Always blank for a Sub/Unsub loan) Justify Left

2

Parent Borrower’s License State State the parent borrower’s driver’s license is issued

Left

1

Parent Borrower’s Loan Default/ Grant Overpayment Is the Parent in default on a Title IV loan or does the Parent owe a refund on a Title IV grant? Parent Borrower’s Middle Initial Parent borrower’s middle initial Parent Borrower’s Original SSN Parent borrower’s original Social Security Number

Left

1

Left

9

Right

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Page V-3-74

Direct Loan External Export (Continued)
Field Length 35 Field Name Parent Borrower’s Permanent Address First line of the parent borrower’s permanent address Valid Field Content 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) Can be blank (Always blank for a Sub/Unsub loan) 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) , (Comma) Can be blank (Always blank for a Sub/Unsub loan) 0000000000 to 9999999999 Can be blank (Always blank for a Sub/Unsub loan) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Can be blank (Always blank for a Sub/Unsub loan) Justify Left

16

Parent Borrower’s Permanent City Parent borrower’s permanent city

Left

10

2

Parent Borrower’s Permanent Phone Number Parent borrower’s home telephone number Parent Borrower’s Permanent State Parent borrower’s permanent state of residence

Right

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-75

Direct Loan External Export (Continued)
Field Length 9 Field Name Parent Borrower’s Permanent Zip Code Parent borrower’s permanent zip code Valid Field Content 000000000 to 999999999 Spaces Last 4 digits may be blank Can be blank (Always blank for a Sub/Unsub loan) Format is CCYYMMDD 19000101 to 20991231 Can be blank (Always blank for a Sub/Unsub loan) 0405 Justify Left

8

Parent Borrower’s SSN Change Date Date the parent borrower’s Social Security Number changed last Program Year Academic year in which the loan is borrowed Prom Note Accepted Document ID Document ID which contained the Promissory Note sent to COD

Date

4

Right

24

8

Prom Note Acknowledgement Date Date on which COD acknowledged the physical MPN Prom Note Manifest Document ID Document ID number which contained the MPN sent to COD

24

8 8

Prom Note Manifest Date Date on which manifest is printed Prom Note Print Date Date the Promissory Note was printed Prom Note Print Indicator Promissory Note print option used for this record

1

CCYYMMDDHHmmssff99999999 Date Document Created = CCYYMMDD Time Document Created = HHmmssff Source Entity ID Can be blank Format is CCYYMMDD 19000101 to 20991231 Can be blank CCYYMMDDHHmmssff99999999 Date Document Created = CCYYMMDD Time Document Created = HHmmssff Source Entity ID Can be blank Format is CCYYMMDD 19000101 to 20991231 Format is CCYYMMDD 19000101 to 20991231 Can be blank S = COD prints (send to borrower) R = COD prints (return to school) O = On-site (EDExpress) F = On-site (Custom system) Z = COD reprint (send to borrower) V = COD reprint (send to school) (valid only on Loan Origination Change records)

Left

Right

Left

Right Right

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-76

Direct Loan External Export (Continued)
Field Length 8 Field Name Prom Note Received Date Date on which the signed Promissory Note was received from the borrower and verified by the school Record Source – DL Origin of record data Valid Field Content Format is CCYYMMDD 19000101 to 20991231 Justify Date

1

1

9

8 2 8 8

Student’s Loan Default/Grant Overpayment Is the student in default on a Title IV loan or does the student owe a refund on a Title IV grant? Student’s Original SSN Student’s original Social Security Number used to process the loan Transmit Date Date that data was transmitted to COD Transmit Number Transmission number Update Date (Loan) Date record was updated on database Update ID (Loan) User ID which updated the record on database

M = Manual Entry I = ISIR Import E = External Import Add, Direct Loan P = Packaging Import R = Rebuild Y = Yes N = No Z = Overridden 001010001 to 999999999

Left

Left

Right

Format is CCYYMMDD 19000101 to 20991231 00 to 99 Format is CCYYMMDD 19000101 to 20991231 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) # (Number) @ (At) % (Percentage) & (Ampersand) / (Slash) Space(s) Can be blank

Right Right Date Right

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-77

Direct Loan External Export (Continued)
Field Length 6 Field Name Update Time (Loan) Time the last update was made to record Valid Field Content Format is HHMMSS 000000 to 999999 HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 M = Actual Disbursement Table fields Fields listed under Record Type M are for actual disbursement fields from the Disbursement tab Format is MMDDCCYY CCYYMMDDHHmmssff99999999 Date Document Created = CCYYMMDD Time Document Created = HHmmssff Source Entity ID Format is CCYYMMDD 20030622 to 20061027 Y = Yes N = No Numeric > = 0 Justify Right

2

Record Type M

Left

8 24

8 1 5

Action Date Actual Disbursement Document ID Document ID that contained the disbursement record sent to COD or the Document ID generated by COD for the Booking Notification, Payment to Servicing Rebuild Actual Disbursement Date Date activity occurred Actual Disbursement Export to External Actual Disbursement Gross Amount Actual gross amount (in dollars) of the disbursement Actual Disbursement Interest Rebate Amount Actual interest rebate (in dollars) of the disbursement Actual Disbursement Loan Fee Amount Actual loan fee (in dollars) of the disbursement Actual Disbursement Net Adjustment Amount Actual net amount (in dollars) of the adjustment to the disbursement Actual Disbursement Net Amount Actual net amount (in dollars) of the disbursement Actual Disbursement Number Disbursement number for the current disbursement transaction

Date Left

Date Left Right

5

Numeric > = 0

Right

5

Numeric > = 0

Right

6

-99999 to 99999

Right

5

Numeric > = 0

Right

2

01 to 20

Right

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-78

Direct Loan External Export (Continued)
Field Length 21 Field Name Actual Disbursement Reject Codes Valid Field Content 0 to 9 Uppercase A to Z See COD Reject Code Table – Volume II, Section 4 – COD Full Participant Edits X00000 to X99999 where X = G or E Justify Left

6

4

1

Actual Disbursement School Code DL code, also identifies school originating loan record Actual Disbursement Sequence Number Sequence number that determines the order in which the disbursements are processed Actual Disbursement Status Status of disbursement activity at the Origination Center

Left

0000 to 9999 Can be blank

Right

1

Actual Disbursement Type Type of disbursement activity that occurred Disbursement Release Indicator Indicates an actual disbursement. First Disbursement Flag Changed first actual disbursement flag from disbursement #1 to a subsequent disbursement number Loan ID (Actual Disbursement) Unique identifier created at the time of origination

1 1

N = Not ready to send to COD R = Ready to send to COD B = Batched A = Accepted by COD E = Rejected by COD D = Disbursement amount A = Adjusted disbursement amount Q = Adjusted disbursement date P = Servicing refund True = Y (Yes) False = N (No) C = Changed first actual disbursement flag Can be blank

Left

Left

Left Left

21

2

RECORD TYPE N

Student’s Social Security Number = 001010001 to 999999999 Loan Type = S = Subsidized U = Unsubsidized P = PLUS Program Year = 05 (for 2004-2005) School Code = X00000 to X99999 where X = G or E Loan sequence number = 001 to 999 N = Anticipated Disbursement Table fields Fields listed under Record Type N are for anticipated disbursement fields from the Disbursement tab

Left

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-79

Direct Loan External Export (Continued)
Field Length 8 1 5 Field Name Anticipated Disbursement Date Date activity is expected to occur Anticipated Disbursement Export to External Flag Anticipated Disbursement Fee Amount Anticipated loan fee (in dollars) associated with the disbursement Anticipated Disbursement Gross Amount Anticipated gross amount (in dollars) of the disbursement Anticipated Disbursement Interest Rebate Amount Anticipated interest rebate (in dollars) associated with the disbursement Anticipated Disbursement Net Amount Anticipated net amount (in dollars) of the disbursement Anticipated Disbursement Number Disbursement number for the current disbursement transaction Anticipated Disbursement School Code DL Code, also identifies school originating loan record Loan ID (Anticipated Disbursement) Unique identifier created at the time of origination Valid Field Content Format is CCYYMMDD 20030622 –20061027 Y = Yes N = No Numeric > = 0 Justify Date Left Right

5

Numeric > = 0

Right

5

Numeric > = 0

Right

5

Numeric > = 0

Right

2

01 to 20

Right

6

X00000 to X99999 where X = G or E

Left

21

Student’s Social Security Number = 001010001 to 999999999 Loan type = S = Subsidized U = Unsubsidized P = PLUS Program year = 05 School code = X00000 to X99999 where X = G or E Loan sequence number = 001 to 999

Left

August 2004 (2004-2005)

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Page V-3-80

Entrance Counseling Results
DECF05OP
Field # 1 2 3 Start Position 1 10 18 End Position 9 17 33 Field Length 9 8 16 Field Name Borrower's Social Security Number Borrower's Date of Birth Borrower's Last Name Valid Field Content 001010001 to 999999999 Format is CCYYMMDD 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) Space(s) Left justified with an A to Z in the first position 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) Space(s) Left justified with an A to Z in the first position Uppercase A to Z Can be blank CCYYMMDD 000000 to 235959 Format is HHMMSS HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 Y = Yes N = No For ED Use Only Justify Right Date Left

4

34

45

12

Borrower's First Name

Left

5 6 7

46 47 55

46 54 60

1 8 6

Borrower's Middle Initial Completion Date Completion Time

Left Date Right

8 9

61 62

61 80 80

1 19

Rights and Responsibilities Acknowledgement Filler Total Bytes

Left Left

August 2004 (2004-2005)

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Page V-3-81

Exit Counseling Results
DLFF05OP
Field # 1 2 3 Start Position 1 10 18 End Position 9 17 33 Field Length 9 8 16 Field Name Borrower's Social Security Number Borrower's Date of Birth Borrower's Last Name Valid Field Content 001010001 to 999999999 Format is CCYYMMDD 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) Space(s) Left justified with an A to Z in the first position 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) Space(s) Left justified with an A to Z in the first position Uppercase A to Z Can be blank CCYYMMDD Format is HHMMSSNN HH = 00 to 23 MM = 00 to 59 SS = 00 to 59 NN = 00 to 99 Yes or No Justify Right Date Left

4

34

45

12

Borrower's First Name

Left

5 6 7

46 47 55

46 54 62

1 8 8

Borrower's Middle Initial Exit Counseling Completion Date Exit Counseling Completion Time

Left Date Time

8

63

65

3

Borrower's Acknowledgement of Rights and Responsibilities

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-82

Exit Counseling Results (Continued)
Field # 9 Start Position 66 End Position 90 Field Length 25 Field Name Borrower's Current Street Address Line 1 Valid Field Content 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 Justify Left

10

91

115

25

Borrower's Current Street Address Line 2

Left

11

116

131

16

Borrower's Current Address City

Left

12

132

133

2

Borrower's Current Address State Code

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-83

Exit Counseling Results (Continued)
Field # 13 Start Position 134 End Position 142 Field Length 9 Field Name Borrower's Current Address Zip Code Borrower's Current Home Telephone Number Borrower's Driver License State Code Valid Field Content 000000000 to 999999999 Spaces Last 4 digits may be blank 0000000000 to 9999999999 May be blank Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 May be blank 0 to 9 Uppercase A to Z - (Dash) * (Asterisk) May be blank 0 to 9 Uppercase A to Z . (Period) - (Dash) * (Asterisk) May be blank 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Justify Left

14 15

143 153

152 154

10 2

Left Left

16

155

174

20

Borrower's Driver's License Number

Left

17

175

199

25

Employer's Name

Left

18

200

224

25

Employer's Street Address Line 1

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-84

Exit Counseling Results (Continued)
Field # 19 Start Position 225 End Position 249 Field Length 25 Field Name Employer's Street Address Line 2 Valid Field Content 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash ) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 May be blank 000000000 to 999999999 Spaces Last 4 digits may be blank 0000000000 to 9999999999 May be blank Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) Left justified with an A to Z in the first position Justify Left

20

250

265

16

Employer's City

Left

21

266

267

2

Employer's State Code

Left

22

268

276

9

Employer's Zip Code

Left

23 24

277 287

286 311

10 25

Employer's Telephone Number Reference Name - 1

Left Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-85

Exit Counseling Results (Continued)
Field # 25 Start Position 312 End Position 336 Field Length 25 Field Name Reference 1 - Street Address Line 1 Valid Field Content 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Justify Left

26

337

361

25

Reference 1 - Street Address Line 2

Left

27

362

377

16

Reference 1 - City

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-86

Exit Counseling Results (Continued)
Field # 28 Start Position 378 End Position 379 Field Length 2 Field Name Reference 1 - State Code Valid Field Content Uppercase A to Z A valid two-letter postal code the State/Country/Jurisdiction Codes table in Volume VIII Section 4 May be blank 000000000 to 999999999 Spaces Last 4 digits may be blank 0000000000 to 9999999999 May be blank Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) Left justified with an A to Z in the first position 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Justify Left

29

380

388

9

Reference 1 - Zip Code

Left

30 31

389 399

398 423

10 25

Reference 1 - Telephone Number Reference Name - 2

Left Left

32

424

448

25

Reference 2 - Street Address Line 1

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-87

Exit Counseling Results (Continued)
Field # 33 Start Position 449 End Position 473 Field Length 25 Field Name Reference 2 - Street Address Line 2 Valid Field Content 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 May be blank 000000000 to 999999999 Spaces Last 4 digits may be blank 0000000000 to 9999999999 May be blank Justify Left

34

474

489

16

Reference 2 - City

Left

35

490

491

2

Reference 2 - State Code

Left

36

492

500

9

Reference 2 - Zip Code

Left

37

501

510

10

Reference 2 - Telephone Number

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-88

Exit Counseling Results (Continued)
Field # 38 Start Position 511 End Position 535 Field Length 25 Field Name Next of Kin - Name Valid Field Content 0 to 9 Uppercase A to Z . (period) ' (Apostrophe) - (Dash) Left justified with an A to Z in the first position 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Justify Left

39

536

560

25

Next of Kin - Street Address Line 1

Left

40

561

585

25

Next of Kin - Street Address Line 2

Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-89

Exit Counseling Results (Continued)
Field # 41 Start Position 586 End Position 601 Field Length 16 Field Name Next of Kin - City Valid Field Content 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 May be blank 000000000 to 999999999 Spaces Last 4 digits may be blank 0000000000 to 9999999999 May be blank 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Justify Left

42

602

603

2

Next of Kin - State Code

Left

43

604

612

9

Next of Kin - Zip Code

Left

44 45

613 623

622 647

10 25

Next of Kin - Telephone Number Borrower’s Permanent Street Address Line 1

Left Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-90

Exit Counseling Results (Continued)
Field # 46 Start Position 648 End Position 672 Field Length 25 Field Name Borrower’s Permanent Street Address Line 2 Valid Field Content 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) 0 to 9 Uppercase A to Z . (Period) ‘ (Apostrophe) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Uppercase A to Z A valid two-letter postal code See the State/Jurisdiction/Country Codes in Volume VIII, Section 4 000000000 to 999999999 Spaces Last 4 digits may be blank 0000000000 to 9999999999 May be blank P = Paper E = Electronic Justify Left

47

673

688

16

Borrower’s Permanent Address City

Left

48

689

690

2

Borrower’s Permanent Address State Code

Left

49

691

699

9

Borrower’s Permanent Zip Code Borrower’s Permanent Telephone Number Borrower’s Rights and Responsibilities Media Type Total Bytes

Left

50 51

700 710

709 710 710

10 1

Left Left

August 2004 (2004-2005)

COD Technical Reference Volume V – Pell Grant & Direct Loan Combination System Supplement

Page V-3-91