Volume VI, Section 3—DL Tools Record Layouts

Table of Contents
Table of Contents......................................................................................................................................1 Cash Detail External Add Record Layout................................................................................................2 Loan Detail External Add Record Layout................................................................................................4 Disbursement Detail External Add Record Layout..................................................................................6 ..................................................................................................................................................7

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Cash Detail External Add Record Layout
Message Class - DLEXCASH
Field Start End Field # Position Position Length 1 2 3 4 1 7 9 10 6 8 9 17 6 2 1 8 Field Name School Code Program Year Record Type/ Transaction Type GAPS Date/Applied Date/Transaction Date GAPS Date for cash receipts Applied Date is the date the excess cash/refund of cash is applied 5 18 28 11 Transaction Amount The amount for cash receipt or return of excess cash 6 29 41 13 -2147483648 - 02147483647 Excess Cash/Refunds of Cash and Receipts are normally positive. Only use the negative sign for reversing transactions. Right Right Valid Field Content X00000-X99999 where X = G or E 03, 04, or 05 R = Cash Receipts (Drawdowns) X = Excess Cash/Refund of Cash 19000101 - 20991231 Format is CCYYMMDD Date Justify Left Left Left

GAPS Control Number Numeric >= 0 Code received from Blank GAPS for cash receipts Blank when not available Blank when Record Type = X

7

42

56

15

Check Number

Numeric >= 0

Right

The check number Blank returned by the school Blank when not available on a check for return of excess cash/refund of cash Blank when Record Type = R

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Cash Detail External Add Record Layout (Continued)
Field Start End Field # Position Position Length 8 57 80 Total Bytes 24 80 Filler Field Name Blanks Valid Field Content Justify Left

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Loan Detail External Add Record Layout
Message Class - DLEXLOAN
Field Start End Field # Position Position Length 1 1 8 8 Field Name As-of-Date/End Date The last day of the reporting period 2 3 9 10 9 30 1 21 Record Type Loan Identifier Unique Identifier created at the time of origination B = Booked Loan Detail U = Unbooked Loan Detail Student’s Social Security Number: 001010001– 999999999 Loan Type: S = Subsidized U = Unsubsidized P = PLUS Program Year: 03, 04, or 05 School Code: X00000–X99999 where X = G or E Loan Sequence Number: 001–999 4 5 31 37 36 43 6 7 School Code Gross Amount X00000–X99999 where X = G or E -999999 to 0999999 Left Right Left Left Valid Field Content Format is CCYYMMDD Justify Date

The total gross amount for Normally positive the loan 6 44 50 7 Fee Amount The total fee amount for the loan 7 51 57 7 Interest Rebate Amount The total interest rebate amount for the loan -999999 to 0999999 Normally positive -999999 to 0999999 Normally positive Right Right

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Loan Detail External Add Record Layout (Continued)
Field Start End Field # Position Position Length 8 58 64 7 Field Name Net Amount The total net amount for the loan 9 65 80 Total Bytes 16 80 Filler Valid Field Content -999999 to 0999999 Normally Positive Blanks Left Justify Right

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Disbursement Detail External Add Record Layout
Message Class - DLEXDISB
Field Start End Field # Position Position Length 1 1 8 8 Field Name As-of-Date/End Date The last day of the reporting period 2 3 9 10 9 30 1 21 Record Type Loan Identifier Unique Identifier created at the time of origination B = Booked Disbursement Detail U = Unbooked Disbursement Detail Student’s Social Security Number: 001010001– 999999998 Loan Type: S = Subsidized U = Unsubsidized P = PLUS Program Year: 03, 04, or 05 School Code: X00000–X99999 where X = G or E Loan Sequence Number: 001–999 4 31 36 6 School Code Direct Loan School Code Also, identifies school originating loan record 5 37 41 5 Total Gross Amount Numeric > 0 Right The sum of the actual Can be blank gross amounts (in dollars) (If any of fields 4, 5, 6, and 7 are blank, for the loan corresponding loan record is not created) 6 42 46 5 Total Loan Fee Amount Numeric > 0 Right X00000–X99999 where X = G or E Left Left Left Valid Field Content Format is CCYYMMDD Justify Date

The sum of the actual loan Can be blank fee amounts (in dollars) (If any of fields 4, 5, 6, and 7 are blank, for the loan corresponding loan record is not created)

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Disbursement Detail External Add Record Layout (Continued)
Field Start End Field # Position Position Length 7 47 51 5 Field Name Total Interest Rebate Amount Numeric > 0 Valid Field Content Justify Right

Can be blank The sum of the actual (If any of fields 4, 5, 6, and 7 are blank, interest rebate amounts (in corresponding loan record is not created) dollars) for the loan 8 52 56 5 Total Net Amount Numeric > 0 Right The sum of the actual net Can be blank amount (in dollars) for the (If any of fields 4, 5, 6, and 7 are blank, loan corresponding loan record is not created) 9 10 11 12 13 14 57 62 67 72 77 83 61 66 71 76 82 84 5 5 5 5 6 2 Disbursement Actual Gross Amount Numeric >= 0 Right Right Right Right Right Right

Disbursement Actual Loan Numeric >= 0 Fee Amount Disbursement Actual Interest Rebate Amount Disbursement Actual Net Amount Disbursement Actual Net Adjustment Disbursement Number Numeric >= 0 Numeric >= 0 -99999 to 099999 Can be blank 01–04 for PLUS

The disbursement number 01–20 for Subsidized/ for the current Unsubsidized disbursement transaction 15 85 86 2 Disbursement Sequence Number The sequence number that determines the order in which the disbursement activity is processed within EDExpress 01–99 Right

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Disbursement Detail External Add Record Layout (Continued)
Field Start End Field # Position Position Length 16 87 88 2 Field Name Previous Disbursement Sequence Number Valid Field Content For 2004-2005 and forward: Justify Left

00-99 The Disbursement or Blank Sequence Number of the disbursement activity immediately preceding For 2002-2003 and 2003-2004: this disbursement record. This field is only used for Filler 2004-2005 and forward, and is used to determine disbursement order only. It is not stored. 17 89 89 1 Transaction Type— Disbursement Disbursement Activity recorded at COD 18 90 97 8 Transaction Date Date of disbursement activity: Date of Sequence #01 OR Date of latest Disbursement Type Q (disbursement date change) if exists Total Bytes 97 Format is CCYYMMDD For 2002-2003: 20010622-20041027 For 2003-2004: 20020622-20051027 For 2004-2005: 20030622–20061027 Date A = Adjusted Disbursement Amount D = Disbursement Left

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