COD Technical Reference

Volume VI– Appendices
Table of Contents
Section 1: Glossary........................................................................................................VI – 1 – 1
Glossary of Terms...................................................................................................VI – 1 – 1
Section 2: Funding Methods ........................................................................................VI – 2 – 1
Current Funding Level............................................................................................VI – 2 – 1
Funding Delivery Methods .....................................................................................VI – 2 – 2
Advanced Funded ....................................................................................VI – 2 – 2
Pushed Cash ............................................................................................VI – 2 – 2
Funding Controls ....................................................................................................VI – 2 – 2
Advanced Funded ....................................................................................VI – 2 – 3
Pushed Cash/Just-In-Time ......................................................................VI – 2 – 3
Cash Monitoring 1 (HCM1) ....................................................................VI – 2 – 4
Cash Monitoring 2 (HCM2).....................................................................VI – 2 – 5
Reimbursement ........................................................................................VI – 2 – 6
Relationship between DL Processing Options and Funding Controls.....VI – 2 – 7
Relationship between Pell Processing Options and Funding Controls....VI – 2 – 7
Relationship between ACG and National SMART Grant Processing Options and
Funding Controls .....................................................................................VI – 2 – 8
Section 3: Pell Grant Calculation Table .....................................................................VI – 3 – 1
Section 4: State, Jurisdiction, and Country Codes ....................................................VI – 4 – 1
Full Participant State/Jurisdiction/Country Codes .................................................VI – 4 – 1
Full Participant State/Jurisdiction Codes ................................................VI – 4 – 1
Full Participant Country Codes ...............................................................VI – 4 – 2
Section 5: System Security ...........................................................................................VI – 5 – 1
Privacy Notice.........................................................................................................VI – 5 – 1
COD Website Access .............................................................................................VI – 5 – 1
System Administrator Request ...............................................................VI – 5 – 2
Rules of Behavior ..................................................................................................VI – 5 – 4
Introduction .............................................................................................VI – 5 – 4
Physical Security .....................................................................................VI – 5 – 4
Computer Virus Protection .....................................................................VI – 5 – 5
Computer System Responsibilities .........................................................VI – 5 – 5

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Unofficial use of Government equipment ...............................................VI – 5 – 6
Remote Access ........................................................................................VI – 5 – 7
Connection to the Internet .......................................................................VI – 5 – 7
E-mail ......................................................................................................VI – 5 – 7
Copyright ................................................................................................VI – 5 – 8
User IDs ..................................................................................................VI – 5 – 9
Passwords ................................................................................................VI – 5 – 9
Users .......................................................................................................VI – 5 – 9
Privacy Act Data Protection.....................................................................VI – 5 – 9
Other Policies and Procedures ..............................................................VI – 5 – 10
Section 6: XML Examples............................................................................................VI – 6 – 1
COD Receipts .........................................................................................................VI – 6 – 2
Pell and Direct Loan Receipt ...................................................................VI – 6 – 2
COD Response Documents ....................................................................................VI – 6 – 2
Pell and Direct Loan with Warning Edit Response .................................VI – 6 – 2
Pell Origination and Disbursement Response..........................................VI – 6 – 6
Pell Award Correction Response .............................................................VI – 6 – 9
Pell Reject Disbursement Response.......................................................VI – 6 – 12
SSN Date of Birth Reject Response.......................................................VI – 6 – 14
Direct Loan with Anticipated Disbursements and Warning Edits Response
................................................................................................................VI – 6 – 17
Direct Loan Denied Credit Decision Response .....................................VI – 6 – 23
Direct Loan Web Origination Response ................................................VI – 6 – 27
Direct Loan Web Disbursement Response ............................................VI – 6 – 29
Section 7: Print Specifications and Forms..................................................................VI – 7 – 1
Direct Loan Print Specifications.............................................................................VI – 7 – 2
Direct Loan Subsidized/Unsubsidized Disclosure Statement Print Specifications
..................................................................................................................VI – 7 – 2
Direct Loan PLUS Disclosure Statement Print Specifications ..............VI – 7 – 14
Direct Subsidized/Unsubsidized Loan Master Promissory Note (MPN) Print
Specifications.........................................................................................VI – 7 – 20
Direct Subsidized/Unsubsidized Loan MPN HERA Addendum Sample................
................................................................................................................VI – 7 – 22
Direct Subsidized/Unsubsidized Loan MPN Sample ............................VI – 7 – 23
Direct Subsidized/Unsubsidized Loan Borrower’s Rights and Responsibilities
Statement (BRR) Sample.......................................................................VI – 7 – 23
Direct PLUS Loan Master Promissory Note (MPN) Print Specifications...............
................................................................................................................VI – 7 – 24
Direct PLUS Loan MPN HERA Addendum .........................................VI – 7 – 26

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Direct PLUS Loan MPN Sample...........................................................VI – 7 – 28
Direct PLUS Loan MPN Endorser Addendum Sample.........................VI – 7 – 28
Direct PLUS Loan Borrower’s Rights and Responsibilities Statement (BRR)
Sample....................................................................................................VI – 7 – 28
Direct PLUS Loan for Graduate Student Borrowers Master Promissory Note
(MPN) Print Specifications......................................................................................
................................................................................................................VI – 7 – 29
Direct Grad PLUS Loan MPN HERA Addendum Sample ...................VI – 7 – 31
Direct Grad PLUS Loan MPN Sample..................................................VI – 7 – 33
Direct Grad PLUS Loan MPN Endorser Addendum Sample................VI – 7 – 33
Direct Grad PLUS Loan Borrower’s Rights and Responsibilities Statement..........
................................................................................................................VI – 7 – 33
Pell Grant Print Specifications..............................................................................VI – 7 – 34
ESOA Print Specifications.....................................................................VI – 7 – 34
ACG and National SMART Print Specifications .................................................VI – 7 – 39
ESOA Print Specifications.....................................................................VI – 7 – 39
Direct Loan Forms ................................................................................................VI – 7 – 42
Creating Master Promissory Note Paper Manifests...............................VI – 7 – 42
Revised Direct Subsidized/Unsubsidized Loan Plain Language Disclosure (PLD)
................................................................................................................VI – 7 – 46
Revised Direct PLUS Loan Plain Language Disclosure (PLD) ............VI – 7 – 49
Revised Direct Grad PLUS Loan Plain Language Disclosure...............VI – 7 – 52
Section 8: COD Reports ...............................................................................................VI – 8 – 1
Introduction..............................................................................................................VI – 8 - 1
Pell Grant Reports...................................................................................................VI – 8 – 3
Pell Grant Report Options........................................................................VI – 8 – 3
Pell Grant Header/Trailer Layouts...........................................................VI – 8 – 5
Pell Grant Data Requests .......................................................................VI – 8 – 10
Data Request Acknowledgement...........................................................VI – 8 – 15
Edit Codes..............................................................................................VI – 8 – 19
Batch Edit/Reject Codes ........................................................................VI – 8 – 20
Data Request Edit Codes .......................................................................VI – 8 – 28
Multiple Reporting Record (MRR)........................................................VI – 8 – 32
Reconciliation Report ............................................................................VI – 8 – 39
Year-to-Date Record (YTD) ..................................................................VI – 8 – 41
SSN/Name/Date of Birth Change Request ............................................VI – 8 – 59
Electronic Statement of Account (ESOA) .............................................VI – 8 – 60
Pending Disbursement List Report ........................................................VI – 8 – 68
Funded Disbursement List Report .........................................................VI – 8 – 70
Verification Status Report......................................................................VI – 8 – 72

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Pell POP Report .....................................................................................VI – 8 – 76
Direct Loan Reports..............................................................................................VI – 8 – 80
Direct Loan Reports Options .................................................................VI – 8 – 80
Direct loan Header/Trailer Layouts .......................................................VI – 8 – 83
School Account Statement (SAS)..........................................................VI – 8 – 86
Pending Disbursement List Report ......................................................VI – 8 – 142
Funded Disbursement List Report .......................................................VI – 8 – 145
30-Day Warning Report.......................................................................VI – 8 – 148
Inactive Loans Report ..........................................................................VI – 8 – 153
Duplicate Student Borrower Report.....................................................VI – 8 – 156
SSN/Name/Date of Birth Change Report ............................................VI – 8 – 159
Direct Loan Rebuild Process ...............................................................VI – 8 – 162
Entrance Counseling File/Report.........................................................VI – 8 – 207
Exit Counseling File/Report ................................................................VI – 8 – 209
Delinquent Borrower Report................................................................VI – 8 – 209
MPN Discharge Report........................................................................VI – 8 – 228
Expired MPN Report ...........................................................................VI – 8 – 233
MPNs Due to Expire Report ................................................................VI – 8 – 238
Academic Competitive Grant (ACG) and National Science and Mathematics Access to
Retain Talent (SMART) Reports........................................................................VI – 8 – 243
ACG and National SMART Report Options .......................................VI – 8 – 243
ACG and National SMART Header/Trailer Layout.............................VI – 8 - 245
ACG and National SMART Data Requests..........................................VI – 8 - 250
Data Request Acknowledgement..........................................................VI – 8 - 255
ACG Electronic Statement of Account (ESOA)..................................VI – 8 – 260
National SMART Electronic Statement of Account (ESOA)...............VI – 8 - 269
ACG Multiple Reporting Record (MRR) .............................................VI – 8 - 278
National SMART Multiple Reporting Record (MRR) .........................VI – 8 - 283
ACG Reconciliation Report..................................................................VI – 8 - 288
National SMART Reconciliation Report..............................................VI – 8 - 291
ACG Year-to-Date Record (YTD)........................................................VI – 8 - 293
National SMART Year-to-Date Record (YTD) ...................................VI – 8 - 309
ACG Pending Disbursement List..........................................................VI – 8 - 324
National SMART Pending Disbursement List .....................................VI – 8 - 328
Section 9: Rigorous Secondary School Programs of Study, and Eligible Majors...VI – 9 – 1
Introduction.............................................................................................................VI – 9 – 1
Academic Competitiveness Grant (ACG) ..............................................................VI – 9 – 1
First Year Students...............................................................................................VI – 9 – 1
Second Year Students ..........................................................................................VI – 9 – 2
Options for Meeting Rigorous Program Definition .............................................VI – 9 – 2

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Eligibility/Payment Reason Codes ......................................................................VI – 9 – 2
Rigorous Secondary (High) School Programs of Study ......................................VI – 9 – 3
National Science and Mathematics Access to Retain Talent (SMART) Grant ......VI – 9 – 9
Eligible Majors (Program CIP Code) ..................................................................VI – 9 – 9
Computer Science ....................................................................................VI – 9 – 9
Engineering ............................................................................................VI – 9 – 10
Foreign Languages.................................................................................VI – 9 – 12
Life Sciences..........................................................................................VI – 9 – 12
Mathematics...........................................................................................VI – 9 – 15
Physical Sciences ...................................................................................VI – 9 – 15
Technology ............................................................................................VI – 9 – 16
Multidisciplinary Studies .......................................................................VI – 9 – 18

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