COD Technical Reference

Volume VI– Appendices
Table of Contents
Section 1: Glossary........................................................................................................VI – 1 – 1
Glossary of Terms...................................................................................................VI – 1 – 1
Section 2: Funding Methods........................................................................................VI – 2 – 1
Current Funding Level............................................................................................VI – 2 – 1
Funding Delivery Methods.....................................................................................VI – 2 – 2
Advanced Funded.....................................................................................VI – 2 – 2
Pushed Cash ............................................................................................VI – 2 – 2
Funding Controls.....................................................................................................VI – 2 – 2
Advanced Funded.....................................................................................VI – 2 – 3
Pushed Cash/Just-In-Time .......................................................................VI – 2 – 3
Cash Monitoring 1 (HCM1) ....................................................................VI – 2 – 4
Cash Monitoring 2 (HCM2).....................................................................VI – 2 – 5
Reimbursement.........................................................................................VI – 2 – 6
Relationship between DL Processing Options and Funding Controls.....VI – 2 – 7
Relationship between Pell Processing Options and Funding Controls....VI – 2 – 7
Relationship between ACG and National SMART Grant Processing Options and
Funding Controls......................................................................................VI – 2 – 8
Section 3: Pell Grant Calculation Table......................................................................VI – 3 – 1
Section 4: State, Jurisdiction, and Country Codes....................................................VI – 4 – 1
State/Jurisdiction/Country Codes ...........................................................................VI – 4 – 1
State/Jurisdiction Codes ..........................................................................VI – 4 – 1
Country Codes .........................................................................................VI – 4 – 2
Section 5: System Security...........................................................................................VI – 5 – 1
Privacy Notice.........................................................................................................VI – 5 – 1
COD Website Access .............................................................................................VI – 5 – 1
System Administrator Request ................................................................VI – 5 – 2
Rules of Behavior ...................................................................................................VI – 5 – 4
Introduction .............................................................................................VI – 5 – 4
Physical Security .....................................................................................VI – 5 – 4
Computer Virus Protection ......................................................................VI – 5 – 5
Computer System Responsibilities ..........................................................VI – 5 – 5

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Unofficial use of Government equipment ...............................................VI – 5 – 6
Remote Access ........................................................................................VI – 5 – 6
Connection to the Internet .......................................................................VI – 5 – 6
E-mail ......................................................................................................VI – 5 – 7
Copyright .................................................................................................VI – 5 – 7
User IDs ...................................................................................................VI – 5 – 7
Passwords ................................................................................................VI – 5 – 8
Users ........................................................................................................VI – 5 – 9
Privacy Act Data Protection.....................................................................VI – 5 – 9
Other Policies and Procedures .................................................................VI – 5 – 9
Section 6: XML Examples............................................................................................VI – 6 – 1
COD Receipts..........................................................................................................VI – 6 – 2
ACG, National SMART, Pell and Direct Loan Receipt...........................VI – 6 – 2
COD Response Documents.....................................................................................VI – 6 – 3
ACG, National SMART, Pell and Direct Loan with Warning Edit ResponseVI – 3
–3
Pell Origination and Disbursement Response........................................VI – 6 – 13
Pell Award Correction Response............................................................VI – 6 – 15
Pell Reject Disbursement Response.......................................................VI – 6 – 17
SSN Date of Birth Reject Response.......................................................VI – 6 – 20
Direct Loan with Anticipated Disbursements and Warning Edits Response
................................................................................................................VI – 6 – 23
Direct Loan Denied Credit Decision Response......................................VI – 6 – 29
Direct Loan Web Origination Response.................................................VI – 6 – 33
Direct Loan Web Disbursement Response............................................VI – 6 – 35
Section 7: Print Specifications and Forms..................................................................VI – 7 – 1
Direct Loan Print Specifications.............................................................................VI – 7 – 2
Direct Loan Subsidized/Unsubsidized Disclosure Statement Print Specifications
..................................................................................................................VI – 7 – 2
Direct Loan PLUS Disclosure Statement Print Specifications..............VI – 7 – 14
Direct Subsidized/Unsubsidized Loan Master Promissory Note (MPN) Print
Specifications.........................................................................................VI – 7 – 20
Direct Subsidized/Unsubsidized Loan MPN HERA Addendum Sample.................
................................................................................................................VI – 7 – 22
Direct Subsidized/Unsubsidized Loan MPN Sample.............................VI – 7 – 23
Direct Subsidized/Unsubsidized Loan Borrower’s Rights and Responsibilities
Statement (BRR) Sample.......................................................................VI – 7 – 23
Direct PLUS Loan Master Promissory Note (MPN) Print Specifications...............
................................................................................................................VI – 7 – 24

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Direct PLUS Loan MPN HERA Addendum..........................................VI – 7 – 26
Direct PLUS Loan MPN Sample...........................................................VI – 7 – 28
Direct PLUS Loan MPN Endorser Addendum Sample.........................VI – 7 – 28
Direct PLUS Loan Borrower’s Rights and Responsibilities Statement (BRR)
Sample....................................................................................................VI – 7 – 28
Direct PLUS Loan for Graduate Student Borrowers Master Promissory Note
(MPN) Print Specifications....................................................................VI – 7 – 29
Direct Grad PLUS Loan MPN HERA Addendum Sample....................VI – 7 – 31
Direct Grad PLUS Loan MPN Sample..................................................VI – 7 – 33
Direct Grad PLUS Loan MPN Endorser Addendum Sample................VI – 7 – 33
Direct Grad PLUS Loan Borrower’s Rights and Responsibilities Statement..........
................................................................................................................VI – 7 – 33
Pell Grant Print Specifications..............................................................................VI – 7 – 34
ESOA Print Specifications.....................................................................VI – 7 – 34
ACG and National SMART Print Specifications..................................................VI – 7 – 39
ESOA Print Specifications.....................................................................VI – 7 – 39
Direct Loan Forms................................................................................................VI – 7 – 42
Creating Master Promissory Note Paper Manifests...............................VI – 7 – 42
Revised Direct Subsidized/Unsubsidized Loan Plain Language Disclosure (PLD)
................................................................................................................VI – 7 – 46
Revised Direct PLUS Loan Plain Language Disclosure (PLD).............VI – 7 – 49
Revised Direct Grad PLUS Loan Plain Language Disclosure...............VI – 7 – 52
Section 8: COD Reports...............................................................................................VI – 8 – 1
Grant Reports..........................................................................................................VI – 8 – 3
Grant Report Options...............................................................................VI – 8 – 3
Grant Header/Trailer Options...................................................................VI – 8 – 5
Grant Header/Trailer Layouts................................................................VI – 8 – 10
Data Request Acknowledgement...........................................................VI – 8 – 15
Edit Codes..............................................................................................VI – 8 – 20
Batch Edit/Reject Codes.........................................................................VI – 8 – 21
Data Request Edit Codes........................................................................VI – 8 – 29
Multiple Reporting Record (MRR)........................................................VI – 8 – 33
Reconciliation Report.............................................................................VI – 8 – 40
Year-to-Date Record (YTD)...................................................................VI – 8 – 42
SSN/Name/Date of Birth Change Request.............................................VI – 8 – 60
Electronic Statement of Account (ESOA)..............................................VI – 8 – 61
Pending Disbursement List Report........................................................VI – 8 – 69
Funded Disbursement List Report..........................................................VI – 8 – 71
Verification Status Report......................................................................VI – 8 – 73
Pell POP Report......................................................................................VI – 8 – 77

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Direct Loan Reports..............................................................................................VI – 8 – 81
Direct Loan Reports Options..................................................................VI – 8 – 81
Direct loan Header/Trailer Layouts........................................................VI – 8 – 84
School Account Statement (SAS)..........................................................VI – 8 – 87
Pending Disbursement List Report......................................................VI – 8 – 143
Funded Disbursement List Report........................................................VI – 8 – 146
30-Day Warning Report.......................................................................VI – 8 – 149
Inactive Loans Report..........................................................................VI – 8 – 154
Duplicate Student Borrower Report.....................................................VI – 8 – 157
SSN/Name/Date of Birth Change Report.............................................VI – 8 – 160
Direct Loan Rebuild Process................................................................VI – 8 – 163
Entrance Counseling File/Report.........................................................VI – 8 – 208
Exit Counseling File/Report.................................................................VI – 8 – 210
Delinquent Borrower Report................................................................VI – 8 – 220
MPN Discharge Report........................................................................VI – 8 – 229
Expired MPN Report............................................................................VI – 8 – 234
MPNs Due to Expire Report................................................................VI – 8 – 239
Academic Competitive Grant (ACG) and National Science and Mathematics Access to
Retain Talent Grant (National SMART) Reports................................................VI – 8 – 244
ACG and National SMART Report Options........................................VI – 8 – 244
ACG Electronic Statement of Account (ESOA)..................................VI – 8 – 246
National SMART Electronic Statement of Account (ESOA)..............VI – 8 – 256
ACG Multiple Reporting Record (MRR).............................................VI – 8 – 266
National SMART Multiple Reporting Record (MRR).........................VI – 8 – 271
ACG Reconciliation Report.................................................................VI – 8 – 276
National SMART Reconciliation Report.............................................VI – 8 – 279
ACG Year-to-Date Record (YTD)........................................................VI – 8 – 282
National SMART Year-to-Date Record (YTD)....................................VI – 8 – 299
ACG Pending Disbursement List.........................................................VI – 8 – 315
National SMART Pending Disbursement List.....................................VI – 8 – 319
Section 9: Rigorous Secondary School Programs of Study, and Eligible Majors...VI – 9 – 1
Introduction.............................................................................................................VI – 9 – 1
Academic Competitiveness Grant (ACG)...............................................................VI – 9 – 1
First Year Students....................................................................................VI – 9 – 1
Second Year Students...............................................................................VI – 9 – 2
Options for Meeting Rigorous Program Definition.................................VI – 9 – 2
Eligibility/Payment Reason Codes...........................................................VI – 9 – 2
Rigorous Secondary (High) School Program Codes................................VI – 9 – 3
National Science and Mathematics Access to Retain Talent (SMART) Grant.......VI – 9 – 9
Eligible Majors (Program CIP Code).......................................................VI – 9 – 9

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Computer Science....................................................................................VI – 9 – 9
Engineering............................................................................................VI – 9 – 10
Foreign Languages.................................................................................VI – 9 – 12
Life Sciences..........................................................................................VI – 9 – 12
Mathematics...........................................................................................VI – 9 – 15
Physical Sciences...................................................................................VI – 9 – 15
Technology.............................................................................................VI – 9 – 16
Multidisciplinary Studies.......................................................................VI – 9 – 18

July 2007 (2007-2008)

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Volume VI – Appendices

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