Record Layouts

Introduction
This section provides all the necessary record layouts needed for users to create their own software to participate in the EDE process.

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-1

Header Record Sent To/Received From The CPS
Field # Start End Length Changes
1 1 12 12

Field Name
Header Record Identifier

Valid Content
CPS HEADER One blank position after CPS, and two blank positions after HEADER 4-digit numeric zero filled A = Initial Applications H = Corrections or Duplicate requests F = FDR Request S = Signature Corrections 7 = PIN Request --------------------------For ED Use Only ‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number

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Left

2

13

16

4

Data Record Length Indicates length of the data records. Sent To CPS: Type of Data Transmitted

Right

3

17

17

1

Left

4

18

24

7

--------------------------Received From CPS: Filler Destination Number SAIG assigned when initial Enrollment Form was processed. Filler Creation Date

Left

5 6

25 27

26 34

2 8 Modified valid content for YY 6

7

35

40

8 9

41 53

52 56

12 4 Modified valid content

For ED Use Only Format is CCYYMMDD where Date that batch was created. CC = 20 YY = Year 02, 03, or 04 MM = Month 01-12 DD = Day 01-31 Creation Time Format is HHMMSS where HH = Hour 00-23 Time that batch was created. MM = Minute 00-59 SS = Second 00-59 Filler Blank Award Year ‘0304’ for 2003-2004 Current Academic Cycle

Left Left

Right

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-2

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes
10 57 79 23 Modified valid content for cycle year

Field Name
Sent To CPS: Batch Number

Valid Content
IF SENT, Batch Type: #A = Export Applications-Initial #C = Export Corrections/ Duplicates #F = Export FDR #S = Signature Corrections --------------------------IF RECEIVED, ISIR Batch Type: #A = Electronic App #C = Correction/ Duplicate #E = Automatic ISIRs #F = Federal Data Requests #G = CPS System Generated #I = Year-To-Date (YTD) #K = State Agency NonResident #L = State Agency Resident --------------------------Cycle Year: 4 = 2003-2004 --------------------------Federal School Code: X00000 to X99999 Valid characters for first position X are 0 (zero), B, E, or G, or State Agency: 3-byte code, YY# followed by 3 spaces. Valid characters for Y are alpha and # numeric --------------------------Date: Current date using the format CCYYMMDD --------------------------Time: Current time using the format HHMMSS Blank

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Left

Removed #S from If Received --------------------------ISIR Batch Received From CPS: Type Batch Number

--------------------------Both Sent To and Received From CPS for: Cycle Year Federal School Code Date Time

11

80

82

3

Filler

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-3

Header Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes
12 83 84 2 Renamed field

Field Name

Valid Content
Blank --------------------------11 = Electronic App 31 = Electronic Full SAR Correction 32 = Electronic Signature 33 = Electronic Quick Correction 34 = Electronic Verification Worksheet Correction 51 = Paper Application 52 = Paper Renewal Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page 61 = FAFSA on the Web 62 = Renewal on the Web 63 = Corrections on the Web 64 = FAA Corrections on the Web

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Right

Sent To CPS: --------------------------Received From CPS: Deleted 41, Transaction Data 54, and 77 Source/Type Code Added 33, Indicates the origin of the 34, and 65 transaction. Modified 31, 51, 52, 53, 55, and 56

65 = Easy FAFSA on the Web 66 = Easy FAFSA Corrections on the Web
72 = CPS System Generated 73 = CPS NSLDS PostScreening 74 = CPS FDR and YTD 75 = CPS Signature Correction 76 = CPS INS Secondary Confirmation 81 = PIC Blank Blank

13 14

85 86

85 N

1 N minus 85

Filler Filler This filler space is appended to make the Header the same N = The length of the record length as the longest record found in the Data Record in the file. length field. (Field #2)

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-4

Trailer Record Sent To/Received From The CPS
Field # Start End Length Changes
1 1 12 12

Field Name
Trailer Record Identifier

Valid Content
CPS TRAILER One blank position after CPS and one blank position after TRAILER 4-digit numeric

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Left

2

13

16

4

Data Record Length

Right

3

17

17

4

18

24

5

25

32

Indicates length of the data records. 1 Sent To CPS: Type of Data A = Initial Applications Transmitted H = Corrections or Duplicates S = Signature Corrections F = FDR Request 7 = PIN Request ----------------------------------------------------Received From CPS: Filler Blank 7 Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit code SAIG assigned when initial for your destination number Enrollment Form was processed. 8 Modified Creation Date Format is CCYYMMDD valid where content YY Date that batch was created CC = 20 by CPS. YY = Year 02, 03, or 04 MM = Month 01-12 DD = Day 01-31

Left

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-5

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes
6 33 38 6

Field Name
Creation Time

Valid Content

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Right

7

39

45

8 9

46 50

49 54

7 Modified length of filler from 14 bytes 4 Modified valid content 5

Format is HHMMSS where HH = Hour 00-23 Time that batch was created MM = Minute 00-59 by CPS. SS = Second 00-59 Filler Blank

Left

Award Year Current Academic Cycle. Total Number of Student Records in this batch Number of Students for which you will receive an ISIR or a reject. Batch Number Filler Sent To CPS: --------------------------Received From CPS: Transaction Data Source/Type Code Indicates the origin of the transaction. Sent To CPS: Filler --------------------------Received From CPS: Accepted Student Record Count (Count of student records within this batch being added to the database.) Sent To CPS: Filler --------------------------Received From CPS: Error Record Count (Count of student records within this batch which are in error and will be imported as error files.)

‘0304’ for 2003-2004 00000 to 99999 This count includes all records originally included in this batch, including those imported as error files. Same as in the Header Record Blank Blank --------------------------Same as field 12 in the Header Record

Right Right

10 11 12

55 78 79

77 78 80

23 1 2 Same as field 12 in the Header Record

Right Left Right

13

81

87

7

Blank --------------------------0000001 to 9999999

Right

14

88

94

7

Blank --------------------------0000001 to 9999999

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-6

Trailer Record Sent To/Received From The CPS (Continued)
Field # Start End Length Changes
15 95 101 7 Added

Field Name
Sent To CPS: Filler --------------------------Received From CPS: INS Secondary Hold Count (Count of student records within this batch which are being held for INS Secondary Hold.) Sent To CPS: Filler --------------------------Received From CPS: Not On Database Count (Count of student records not on the CPS database). These records are also included in the count for error records. Sent To CPS: Filler --------------------------Received From CPS: Batch Indicator. Filler

Valid Content
Blank --------------------------0000001 to 9999999

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Right

16

102

108

7

Blank --------------------------0000001 to 9999999

Right

17

109

109

1

18

110

N

N minus 109

Blank --------------------------Y = Accepted N = Rejected Must be non-blank Blank

Left

Left

This filler space is appended N = The length of the record to make the Trailer the same found in the Data Record length as the longest record Length field. (Field #2) in the file.

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-7

EDE Batch Level Error Report Import Record Layout
(CORE04OP/EAPR04OP/FDRE04OP/FDRU04OP/SIGA04OP)
Field # Start End Length Changes
1 2 1 2 1 24 1 23 Modified valid content for cycle year

Field Name
Reject Type Batch Number

Valid Content
Always 'B' Batch Type: #A = Electronic App ISIRs #C = Correction/ Duplicate ISIRs #E = Automatic ISIRs #F = Federal Data Requests #K = State Agency NonResident ISIRs #L = State Agency Resident ISIRs #S = Signature Corrections --------------------------Cycle Year: 4 = 2003-2004 --------------------------Federal School Code: X00000 to X99999 Valid characters for first position X are 0 (zero), B, E, or G. or State Agency: 3-byte code, YY# followed by 3 spaces Valid characters for Y are alpha and # numeric --------------------------Date: Current date using the format CCYYMMDD --------------------------Time: Current time using the format HHMMSS

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Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-8

EDE Batch Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
3 25 33 9

Field Name
Original Social Security Number

Valid Content
001010001 to 999999999

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Right

4

34

35

2

5

36

37

2

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Blank First two characters of last name. Will be constant If non-blank, first character throughout the cycle, must contain a letter and regardless of corrections to second character must be last name. non-numeric. Transaction Number 01 to 99 The transaction number indicating the ISIR transaction to be corrected. Destination Number SAIG assigned when initial Enrollment Form was processed. Transaction Type Type of transactions being rejected.

Left

Left

6

38

44

7

‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number E = Electronic Correction /Duplicates S = Signature Record Z = Electronic Applications F = FDR Format is CCYYMMDD Always ‘0304’ for 20032004 See ‘Batch Level Error Messages' table in the Processing Codes section of this technical reference. 0001 to 9999

Left

7

45

45

1

Left

8 9 10

46 54 58

53 57 102

8 4 Modified valid content 45

Creation Date Date created. Award Year Current Academic Cycle. Error Message Text

Left Right Left

11

103

106

4

Edit Code – For ED Use Only

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-9

EDE Batch Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
12 107 108 2

Field Name
Error Message Code

Valid Content
See ‘Batch Level Error Messages’ table in the Processing Codes section of this technical reference. For ED Use Only

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Left

13

109 Total Bytes

109 109

1

Filler

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-10

EDE Record Level Error Report Import Record Layout
(CORE04OP/FDRE04OP/FDRU04OP/SIGA04OP)
Field # Start End Length Changes
1 1 5 5

Field Name
Serial Number Must be non-blank. Must be in ascending sequential order. Original Social Security Number

Valid Content
00001 to 99999

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Right

2

6

14

9

001010001 to 999999999

Right

3

15

16

2

4

17

18

2

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Blank First two characters of last name. Will be constant If non-blank, first character throughout the cycle, must contain a letter and regardless of corrections to second character must be last name. non-numeric. Transaction Number 01 to 99 The transaction number indicating the ISIR transaction to be corrected. Student's Last Name

Left

Left

5

19

34

16

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Second character nonnumeric

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-11

EDE Record Level Error Report Import Record Layout (Continued)
Field # Start End Length Changes
6 35 46 12

Field Name
Student's First Name

Valid Content

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Left

7 8

47 50

49 65

3 16

9

66

102

37

10 11

103 107

106 108

4 2

12

109 Total Bytes

109 109

1

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank SAR Item Number 000 to 999 Error Message Text See ‘Record Level Error Messages’ table in the Processing Codes section of this technical reference. Invalid content sent from the 0 to 9 destination Uppercase A to Z . (Period) Actual data submitted by the ' (Apostrophe) destination. - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) * (asterisk) = Corrected to Blank Edit Code – For ED Use 0000 to 9999 Only Error Code See ‘Record Level Error Messages’ table in the Processing Codes section of this technical reference. Filler For ED Use Only

Right Left

Right

Left Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-12

ISIR Record Description/Data Dictionary
(SARA04OP, EAPS04OP, CORR04OP, ESFN04OP, ESFR04OP, FDRF04OP, SYSG04OP, YTDO04OP, YTDR04OP, YTDN04OP)
Field SAR # Field Star End Length Changes t
1 2 112 1 2 1 2

Field Name

Valid Content

Justify Signed
Left Left

1 Modified Batch Year valid content 1 Student Last Name/ SSN Change Flag

3

3

11

9

4, will always be ‘4’ (for 2003-2004) N = Last Name change S = Social Security Number change Indicates whether the B = Social Security student’s last name and/or Number and last name Social Security Number change (SSN) have been changed. Blank = No change Original Social Security 001010001 to 999999999 Number The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of the last . (period) name as they were on the ' (apostrophe) initial application, - (dash) regardless of any Blank corrections to the last name. Transaction Number 01 to 99 The CPS transaction number of this ISIR.

Right

4

12

13

2

Left

5

14

15

2

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-13

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
6 008 16 24 9

Field Name
Student’s Current Social Security Number Student's SSN on this transaction. It will be different from the student’s original SSN only if it has been corrected or changed. Student’s Last Name

Valid Content
001010001 to 999999999

Justify Signed
Right

7

001

25

40

16

8

002

41

52

12

Student’s First Name

9 10

003 004

53 54

53 88

1 35

Middle Initial Permanent Mailing Address

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Uppercase A to Z Blank 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank

Left

Left

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-14

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
11 005 89 104 16

Field Name

Valid Content

Justify Signed
Left

12

006

105

106

2

13 14 15 16

007 009 010 011

107 112 120 130

111 119 129 149

5 8 10 20

Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ' (apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent State Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Permanent Zip 00000 to 99999 Code Blank Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent 0000000000 to Phone Number 9999999999 Blank Student’s Driver’s License 0 to 9 Number Uppercase A to Z Space(s) - (dash) * (asterisk) Blank Student’s Driver’s License Valid two letter postal code State Code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Date of Birth

Left

Right Left Right Left

17

012

150

151

2

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-15

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
18 013 152 152 1

Field Name
Student’s Citizenship Status The value the student reported for citizenship.

Valid Content
1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2, not eligible Blank 000000001 to 999999999 Blank 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Blank Format is CCYYMM 190001 to 200412 Blank 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank

Justify Signed
Left

19 20

014 015

153 162

161 162

9 1

Student’s Alien Registration Number Student’s Marital Status

Left Left

21 22

016 017

163 169

168 169

6 Modified Student’s Marital Status valid content Date 1 Modified field name year reference 1 Modified field name year reference 1 Modified field name year reference 1 Modified field name year reference Summer 2003?

Left Left

23

018

170

170

Fall 2003?

Left

24

019

171

171

Winter 2003-2004?

Left

25

020

172

172

Spring 2004?

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-16

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
26 021 173 173 1 Modified field name year reference 1

Field Name
Summer 2004?

Valid Content
1 = Full time/Not Sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank 1 = Middle School/Jr. High 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank

Justify Signed
Left

27

022

174

174

Father’s Highest Grade Level Completed

Left

28

023

175

175

1

Mother’s Highest Grade Level Completed

Left

29

024

176

177

2

Student’s State of Legal Residence

Left

30

025

178

178

31

026

179

184

1 Modified field name year reference 6 Modified valid content

Student Legal Resident Before 01-01-1998?

Left

32 33

027 028

185 186

185 186

1 1

Student’s Legal Residence Format is CCYYMM Date 190001 to 200412 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Are You Male? 1 = Yes 2 = No Blank Do you want Selective 1 = Yes Service to register you? 2 = No Blank

Left

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-17

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
34 029 187 187 1

Field Name
Degree/Certificate

Valid Content

Justify Signed
Right

35

030

188

188

1 Modified field name year reference

36

031

189

189

1

1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank Grade Level in College in 0 = 1st year, never attended 2003-2004 college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank HS Diploma or GED 1 = Yes Received? 2 = No Blank

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-18

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
37 032 190 190 1 Modified field name year reference 1 1 1

Field Name
First Bachelor’s Degree By 07-01-2003? Interested in Student Loans?

Valid Content
1 = Yes 2 = No Blank

Justify Signed
Left

38 39 40

033 034 035

191 192 193

191 192 193

41

036

194

194

1

42

037

195

195

1 Modified field name year reference

43

038

196

196

1

44 45 46 47

039 040 041 042

197 203 208 210

202 207 209 215

6 5 2 6

1 = Yes 2 = No Blank Interested in Work-Study? 1 = Yes 2 = No Blank Drug Conviction 1 = No Affecting Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank Student’s Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank Student’s Type of 2002 1 = IRS 1040 Tax Form Used? 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Student’s Adjusted Gross -999999 to 999999 Income from IRS form Blank Student’s U.S. Income 00000 to 99999 Tax Paid Blank Student’s Exemptions 00 to 99 Claimed Blank Student’s Income Earned -999999 to 999999 from Work Blank

Left Left Left

Left

Left

Left

Right Signed Right Right Right Signed

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-19

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
48 49 50 51 52 53 54 55 56 57 043 044 045 046 047 048 049 050 051 052 216 222 227 232 237 243 249 255 257 261 221 226 231 236 242 248 254 256 260 261 6 5 5 5 6 6 6 2 4 Increased field length from 3 bytes 1 Modified field name year reference 1 Modified field name year reference 1 1 1 1

Field Name
Spouse’s Income Earned from Work Student’s Total Amount from Worksheet A Student’s Total Amount from Worksheet B Student’s Total Amount from Worksheet C Student’s Investment Net Worth Student’s Business and/or Investment Farm Net Worth Student’s Cash, Savings, and Checking No. of Months Veterans Education Benefits Received Monthly Veterans Education Benefits

Valid Content
-999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank 0000 to 9999 Blank

Justify Signed
Right Signed Right Right Right Right Right Right Right Right Left

Born Before 01-01-1980? 1 = Yes 2 = No Blank Working on a Master’s or 1 = Yes Doctorate Program in 2 = No 2003-2004? Blank Is Student Married? 1 = Yes 2 = No Blank Have Children you 1 = Yes support? 2 = No Blank Have Legal Dependents 1 = Yes Other than Children or 2 = No Spouse? Blank Orphan or Ward of Court? 1 = Yes 2 = No Blank

58

053

262

262

Left

59 60 61 62

054 055 056 057

263 264 265 266

263 264 265 266

Left Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-20

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
63 64 058 059 267 268 267 268 1 1

Field Name
Veteran of U.S. Armed Forces?

Valid Content

Justify Signed
Left Right

65 66

061 062

269 278

277 293

9 Modified field name 16 Modified field name

67 68

063 064

294 303

302 318

9 Modified field name 16 Modified field name

69 70

065 066

319 321

320 321

2 1 Modified field name year reference 2

1 = Yes 2 = No Blank Parent’s Marital Status 1 = Married/Remarried 2 = Single 3 = Divorced/ Separated 4 = Widowed Blank Father’s/Stepfather’s 000000000 to 999999999 Social Security Number Blank Father’s/Stepfather’s Last 0 to 9 Name Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Mother’s/ 000000000 to 999999999 Stepmother’s Social Blank Security Number Mother’s/ 0 to 9 Stepmother’s Last Name Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Parents’ Number of 01 to 99 Family Members Blank Parents’ Number in 1 to 9 College 2003-2004 Blank (Parents’ excluded) Parents’ State of Legal Residence Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank

Right Left

Right Left

Right Right

71

067

322

323

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-21

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
72 068 324 324 1 Modified field name year reference 6 Modified valid content

Field Name
Parents Legal Residents before 01-01-1998? Parents’ Legal Residence Date

Valid Content
1 = Yes 2 = No Blank

Justify Signed
Left

73

069

325

330

74 75

070 071

331 333

332 333

2 1

76

072

334

334

1 Modified field name year reference

77

073

335

335

1

78 79 80 81

074 075 076 077

336 342 348 350

341 347 349 355

6 6 2 6

Format is CCYYMM 190001 to 200412 Blank CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM Age of Older Parent 00 to 99 Blank 1 = Already Completed Parents’ Tax Return 2 = Will File Completed? 3 = Will Not File Blank 1 = IRS 1040 Parents’ Type of 2002 Tax 2 = IRS 1040A, 1040 EZ, Form Used? 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Parents’ Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Parents’ Adjusted Gross -999999 to 999999 Income from IRS form Blank Parents’ U.S. Income Tax 000000 to 999999 Paid Blank Parents’ Exemptions 00 to 99 Claimed Blank Father’s/Stepfather’s -999999 to 999999 Income Earned from Work Blank

Left

Left Left

Left

Left

Right Signed Right Right Right Signed

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-22

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
82 83 84 85 86 87 88 89 90 078 079 080 081 082 083 084 085 086 356 362 367 372 377 383 389 395 397 361 366 371 376 382 388 394 396 397 6 5 5 5 6 6 6 2 1 Modified field name year reference 6

Field Name
Mother’s/ Stepmother’s Income Earned from Work Parents’ Total Amount from Worksheet A Parents’ Total Amount from Worksheet B Parents’ Total Amount from Worksheet C Parents’ Investment Net Worth Parents’ Business and/or Investment Farm Net Worth Parents’ Cash, Savings, and Checking Student’s Number of Family Members Student’s Number in College 2003-2004 Federal School Code #1

Valid Content
-999999 to 999999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 00000 to 99999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 000000 to 999999 Blank 00 to 99 Blank 0 to 9 Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank

Justify Signed
Right Signed Right Right Right Right Right Right Right Right

91

087

398

403

Left

92

088

404

404

1

Federal School Code #1 Housing Plans Federal School Code #2

Left

93

089

405

410

6

Left

94

090

411

411

1

Federal School Code #2 Housing Plans

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-23

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
95 091 412 417 6

Field Name
Federal School Code #3

Valid Content
X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank

Justify Signed
Left

96

092

418

418

1

Federal School Code #3 Housing Plans Federal School Code #4

Left

97

093

419

424

6

Left

98

094

425

425

1

Federal School Code #4 Housing Plans Federal School Code #5

Left

99

095

426

431

6

Left

100

096

432

432

1

Federal School Code #5 Housing Plans Federal School Code #6

Left

101

097

433

438

6

Left

102

098

439

439

1

Federal School Code #6 Housing Plans

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-24

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
103 099 440 489 50

Field Name

Valid Content

Justify Signed
Left

104 105

100 101

490 498

497 498

106

102

499

507

Student’s E-mail Address One and only one '@' (atsign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33126, except for the following 12 characters < > ( ) [ ] \ , ;: "@ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period 8 Modified Date Application Format is CCYYMMDD valid content Completed 20030101 to 20041231 Blank 1 Signed By A = Applicant Only B = Applicant and Parent Indicates if only the P = Parent only applicant, or only the Blank = No signatures parent, or both applicant and parent signed the transaction. 9 Preparer’s Social Security 000000000 to 999999999 Number Blank Preparer’s SSN provided on the transaction. Preparer’s Employer Identification Number (EIN)

Left Left

Right

107

103

508

516

9

000000000 to 999999999 Blank

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-25

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
108 104 517 517 1

Field Name
Preparer’s Signature Indicates that a preparer signed the transaction. Transaction Receipt Date Date the transaction was received by the IDC or School for data entry or the date the student entered record on the Web. Dependency Override Indicator

Valid Content
1 = Yes Blank Format is CCYYMMDD 20030101 to 20041231

Justify Signed
Left

109

105

518

525

8 Modified valid content

Left

110

106

526

526

1

111

108

527

532

6

112 113

107

533 534

533 534

1 1

1 = Dependent to Independent 2 = Dependent to Indicates that a Independent Override Dependency Override was Canceled requested on this 3 = Dependency Override transaction. request failed Blank = Dependency override not requested FAA Federal School Code X00000 to X99999 Valid characters for first Indicates the Federal position are 0 (zero), B, E, School Code that or G requested a dependency Blank = No Dependency override or Adjusted Override or FAA EFC Calculation request. Adjustment done Filler For ED Use Only FAA Adjustment 1 = EFC Adjustment processed Indicates whether a FAA 2 = EFC Adjustment requested an EFC request failed adjustment and if it was Blank = no EFC processed. Adjustment requested

Left

Left

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-26

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
114 535 535

Field Name

Valid Content
C = Correction Application D = Duplicate Request H = Correction Q= EDE Quick Correction R = Renewal FAFSA on the Web or Paper Renewal FAFSA S = Web Signatures V = EDE Verification Corrections Blank = Initial Application 00001 to 99999

Justify Signed
Left

1 Added Q and Input Record Type V Modified S

115

536

540

5

Serial Number Sequential position of the ISIR in the batch, except in SARA ISIR files.

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-27

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
116 541 563 23 Change to the IDC Batch Number format Deleted #S

Field Name
Batch Number

Valid Content

Justify Signed
Left

EDE batch numbers consist of the following: Sample EDE batch 2 characters for ISIR Batch numberType: #X4000000CCYYMMDD #A = Electronic App hhmmss #C = Correction/ Duplicate Sample IDC batch #F = FDR number#G = CPS System PI4ppppppppppppbbbbbb Generated bb #I =YTD #K = State Agency NonResident #L = Full State Agency Resident #Y = Reprocessed Records #Z = CPS System Generated 1 digit Cycle Year = 4 6 characters for Federal School Code or State Agency Code 8 digits for current date in CCYYMMDD format 6 digits for current time in HHMMSS format IDC batch numbers consist of the following: PI - stands for Packet ID 1 digit Cycle Year = 4 12-digit Packet ID from IDC 8 blank spaces Early Analysis Flag 1 = Early Analysis Applicant Used to indicate a student Blank who is requesting Early Admission to your school.

117

113

564

564

1

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-28

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
118 565 565 1 Deleted 5

Field Name
Electronic Application Entry Source Code

Valid Content

Justify Signed
Right

119 120

566 572

571 578

6 7 Modified name from Code to Number 1 Added 1 Modified field name year reference 1 Added

121 122

579 580

579 580

2 = FAA Entry 6 = Spanish FAFSA on the Web Indicates the origin of the 7 = Renewal FAFSA on the electronic application. Web 8 = English FAFSA on the Web 9 = FAA Access Filler For ED Use Only ETI Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit TG number assigned by numeric code assigned by SAIG. SAIG Blank Reject Override A1 = Yes Date of Birth year is 1900 Blank to 1928. Reject Override B1 = Yes Date of Birth since Blank September 1, 1987. Reject Override CTaxes paid is greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. Reject Override NMissing first or last name. Reject Override WQuestionable number of family members. Assumption Override 1Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered. 1 = Yes Blank

Left Left

Left

123

581

581

124 125 126

582 583 584

582 583 584

1 1 1

1 = Yes Blank 1 = Yes Blank 1 = Yes Blank

Left Left Left

127

585

585

1

1 = Yes Blank

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-29

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
128 586 586 1

Field Name
Assumption Override 3Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5Parents’ Total from Worksheet C assumed to be zero. Allow parents’ income from Worksheet C to be greater than zero and greater than a fixed percentage of the parents' total income. Assumption Override 6Student’s Total from Worksheet C assumed to be zero. Allow student’s income from Worksheet C to be greater than zero, and equal or greater than student's total income. Dependency Status

Valid Content
1 = Yes Blank

Justify Signed
Left

129

587

587

1

1 = Yes Blank

Left

130

588

588

1

1 = Yes Blank

Left

131

589

589

1

1 = Yes Blank

Left

132

590

590

1

D = Dependent, calculated EFC provided Determined by CPS based I = Independent, calculated on Dependency Status EFC provided data provided. X = Dependent rejected, no EFC calculated Y = Independent rejected, no EFC calculated

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-30

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
133 591 598

Field Name

Valid Content
Format is CCYYMMDD 20030101 to 20041231

Justify Signed
Left

134

599

599

8 Modified Application Receipt Date valid content Date the application was received by the IDC or School for data entry or the date the student entered record on the Web. 1 Processed Record Type

135 136

600 602

601 602

2 1 Deleted P

Correction Applied against Transaction Number System Generated Indicator Transaction initiated by the CPS with no input from the applicant.

137

603

603

1

Duplicate Request Indicator Indicates this transaction is a result of a duplicate request. Source of Correction

C = Correction Application H = Correction/ Duplicate Blank = Initial Application 01 to 99 Blank = Transaction not a result of a correction A = Applicant released from Drug Enforcement hold D = Duplicate request I = INS Secondary confirmation L = Duplicate request and NSLDS match data has changed N = NSLDS post-screening transaction Z = Reprocessed transaction Blank = Not a system generated transaction D = Duplicate request Blank

Left

Left Left

Left

138

604

604

1

A = Applicant D = CPS S = School

Left

Blank

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-31

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
139 605 605 1 Modified field name year reference 1 Modified field name year reference 1

Field Name
Parents’ Calculated 2002 Tax Status

Valid Content
1, 2, or 3 = Tax Filer 4 or 5 = Non-Tax Filer Blank

Justify Signed
Left

140

606

606

141

607

607

CPS determination of tax filing status. Student’s Calculated 2002 1, 2, or 3 = Tax Filer Tax Status 4 or 5 = Non-Tax Filer Blank CPS determination of tax filing status. Graduate Flag Y = Yes response to BA question and/or Graduate status question Blank = Graduate Flag not set Y = EFC set to zero based on income criteria Zero EFC is automatically Blank = Flag not set set if simplified needs test met and taxable income is $15,000 or less. EFC Change Flag 1 = EFC increase 2 = EFC decrease Indicates if the EFC has Blank = No change gone up or down from the transaction being applied against. SAR C Flag Y = C flag set, resolution required on one or more match results Blank = No flag set Simplified Needs Test Y = SNT met (SNT) N = SNT not met or insufficient information to Applicant meets certain determine SNT eligibility criteria for tax filing status Blank and income level and is not required to provide asset information. Automatic Zero EFC

Left

Left

142

608

608

1 Modified income range from 13,000 1

Left

143

609

609

Left

144

610

610

1

Left

145

611

611

1

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-32

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
146 612 625 14

Field Name
Reject Reason Codes Alpha/numeric character indicating why an application or correction has been rejected. See Processing Codes section for specific code tables and details. Selective Service Match Flag

Valid Content
A to Z 01 to 99 Blank = Applicant not rejected Up to seven 2-character codes

Justify Signed
Left

147

626

626

1

148

627

627

1

149

628

628

1

150

629

643

15

Y = Registration status confirmed N = Registration status not Results from SS Match for confirmed applicants who met T = Temporarily Exempt criteria to be sent to Blank = Record not sent to match. Selective Service Selective Service Y = Registration completed Registration Flag N = Registration not completed Results from student’s T = Temporarily Exempt request to be registered Blank = Record not sent to with Selective Service. Selective Service. INS Match Flag Y = Citizenship confirmed N = Citizenship not Results from INS match confirmed for applicants who met Blank = Record not sent to criteria to be sent to INS match. INS Verification Number 000000000000000 to 999999999999999 Identification # provided Blank by the Immigration and Naturalization Service indicating that primary verification was performed.

Left

Left

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-33

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
151 644 644 1

Field Name
Secondary INS Match Flag Results from INS Confirmation for applicants who failed Primary Confirmation.

Valid Content
C = INS has not yet confirmed eligible noncitizen status N = INS did not confirm eligible non-citizen status P = Pending Results of Secondary Confirmation X = INS did not have enough information to confirm eligible non-citizen status Y = Citizenship status confirmed by INS Blank = N/A For ED Use Only 1 = No match on SSN 2 = SSN and name match, no match on DOB 3 = SSN match, no match on name 4 = SSN, Name, and DOB match 5 = SSN, name, DOB match with Date of Death 8 = Record not sent to SSA A = U.S. citizen B = Legal alien, eligible to work C = Legal alien, not eligible to work D = Other E = Alien, student restricted, work authorized F = Conditionally legalized alien N = Unable to verify citizenship due to no match on SSN, name or date of birth * = Foreign Blank = Domestic born (U.S. Citizen)

Justify Signed
Left

152 153

645 660

659 660

15 1

Filler SSN Match Flag Results from SSN Match with Social Security Administration.

Left Left

154

661

661

1

SSA Citizenship Flag Results from Citizenship Match with Social Security Administration.

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-34

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
155 662 669

Field Name

Valid Content
CCYYMMDD 19000101 to 20041231 Blank

Justify Signed
Left

156

670

670

8 Modified SSN Date of Death valid content Date of Death provided for this SSN from the Social Security Administration. 1 NSLDS Match Flag Results of the NSLDS Match.

157

671

676

6 Modified from a 2byte field Modified Blank Added 11, 12, and 13 This field can contain up to 3 reason codes at 2-bytes each.

NSLDS Post-Screening Reason Code The student’s eligibility has changed since the previous prescreening. This field can contain up to 3 reason codes at 2bytes each.

1 = Student not in Default or Overpayment 2 = Default 3 = Overpayment 4 = Default and Overpayment 7 = Match but no data provided 8 = Record not sent to NSLDS 01 = Default added 02 = Overpayment added 03 = Default resolved 04 = Overpayment resolved 05 = Master Promissory Note status change 06 = Loan went into Discharged status 07 = Loan out of Discharged status 08 = Closed school 09 = Exceeded Subsidized loan limit 10 Exceeded Combined loan limit 11 = No longer exceeding subsidized loan status 12 = No longer exceeding combined loan limit 13 = Change in type of discharged loan 99 = Other Blank = Not an NSLDS postscreening transaction

Right

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-35

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
158 677 677 1

Field Name
VA Match Flag

Valid Content

Justify Signed
Left

159 160

678 679

678 680

1 2

161

681

681

1

162

682

682

1

163

683

684

2

1 = Veteran status confirmed Results of the Veterans 2 = Record found on VA Affairs Match. database but not a qualifying Veteran 3 = Record not found on VA database 4 = Record found on VA database but applicant on active duty 8 = Record not sent to VA Blank Filler For ED Use Only Removed Verification Tracking Flag 01 to 99 alpha values. Blank Values will be numeric. Student is selected for Y = Selected Verification N = Not Selected * = A subsequent transaction was selected for verification Subsequent Application Y = Subsequent application Flag from student Blank = Not a subsequent Indicates that an initial application application with the same SSN and name ID as a transaction already on the CPS database was submitted. Renamed Application Data 11 = Electronic App field Source/Type Code 51 = Paper Application 52 = Paper Renewal Deleted 41, Indicates the origin of the Application 53, and 56 initial application. 55 = Paper Spanish Application Added 65 61 = FAFSA on the Web 62 = Renewal FAFSA on Modified 51, the Web 52 and 55 65 = Easy FAFSA on the Web

Left Left

Left

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-36

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
164 685 686 2 Renamed field

Field Name
Transaction Data Source/Type Code

Valid Content

Justify Signed
Left

11 = Electronic App 31 = Electronic Full SAR Correction Deleted 41, Indicates the origin of the 32 = Electronic Signature 54, and 77 transaction. 33 = Electronic Quick Correction Added 33, 34 = Electronic 34, and 65 Verification Worksheet Correction Modified 31, 51 = Paper Application 51, 52, 53, 52 = Paper Renewal 55, and 56 Application 53 = Paper Correction 55 = Paper Spanish Application 56 = Paper Signature Page 61 = FAFSA on the Web 62 = Renewal FAFSA on the Web 63 = Corrections on the Web 64 = FAA Corrections on the Web 65 = Easy FAFSA on the Web 66 = Easy FAFSA Corrections on the Web 72 = CPS System Generated 73 = CPS NSLDS PostScreening 74 = CPS FDR and YTD 75 = CPS Signature Correction 76 = CPS INS Secondary Confirmation 81 = PIC

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-37

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
165 114 687 690 4

Field Name
Data Release Number (DRN)

Valid Content
0000 to 9999 Blank = Transaction not in response to electronic application

Justify Signed
Left

166

691

698

Will only be included when the transaction was initiated as an Electronic Application at the destination number. 8 Modified Transaction Processed valid content Date

Format is CCYYMMDD 20030101 to 20041231

Left

167 168

699 702

701 821

3 120 Added

Date that CPS computed this transaction. Compute Batch Number 000 to 999 FAFSA Data Verify Flags 0 = Not corrected to the same value See the Field Name and 1 = Corrected to the same Position Cross- Reference value Table in the Processing 2 = Asked to be verified Codes section of this technical reference. Each FAFSA Data Verify flag byte corresponds to a specific SAR field and indicates fields corrected to the same value on the transaction being corrected. Correction Flags 0 = No Correction Made 1= Field Corrected on this See the Field Name and transaction Position Cross- Reference 2 = Field Corrected on Table in the Processing previous transaction Codes section of this technical reference. Each correction flag byte corresponds to a specific SAR field and indicates fields that have been corrected.

Left Right

169

822

941

120

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-38

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
170 942 1061 120

Field Name
Highlight Flags See the Field Name and Position Cross-Reference Table in the Processing Codes section of this technical reference. Each highlight flag byte corresponds to a specific SAR field and indicates fields highlighted in boldface on the SAR. Paid EFC Primary or Secondary EFC, whichever is lower. Primary EFC

Valid Content
0 = No Highlight Made 1 = Field Highlighted Each highlight flag byte corresponds to a specific SAR field

Justify Signed
Right

171

1062

1066

5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left

172

1067

1071

5

Left

173

1072

1076

5

174

1077

1077

1

The primary 9 month EFC calculated. Full Needs Test (FNT), unless Simplified Needs Test (SNT) met. Secondary EFC 00000 to 99999 Blank = None Calculated The secondary 9 month EFC calculated. Full Needs Test (FNT) provided only if Simplified Needs Test (SNT) is met and asset information is provided. Federal Pell Grant Paid P = Primary EFC EFC Type S = Secondary EFC Blank = None Calculated Identifies which EFC was placed in Paid EFC.

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-39

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
175 1078 1078 1

Field Name
Primary EFC Type Identifies formula type used to calculate the primary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

Valid Content
1 = FNT: Dependent 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 1 = FNT: Dependent 2 = FNT: Independent without dependents other than a spouse 3 = FNT: Independent with dependents other than a spouse 4 = SNT: Dependent 5 = SNT: Independent without dependents other than a spouse 6 = SNT: Independent with dependents other than a spouse Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify Signed
Left

176

1079

1079

1

Secondary EFC Type Identifies formula type used to calculate secondary EFC. Full Needs Test (FNT) Simplified Needs Test (SNT)

Left

177

1080

1084

5

Primary Alternate Month 1 The primary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Primary Alternate Month 2 Primary Alternate Month 3

Left

178 179

1085 1090

1089 1094

5 5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-40

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
180 181 182 183 184 185 186 187 188 1095 1100 1105 1110 1115 1120 1125 1130 1135 1099 1104 1109 1114 1119 1124 1129 1134 1139 5 5 5 5 5 5 5 5 5

Field Name
Primary Alternate Month 4 Primary Alternate Month 5 Primary Alternate Month 6 Primary Alternate Month 7 Primary Alternate Month 8 Primary Alternate Month 10 Primary Alternate Month 11 Primary Alternate Month 12 Secondary Alternate Month 1 The secondary alternate EFC used by FAO in determining eligibility based on periods of time other than 9 months. Secondary Alternate Month 2 Secondary Alternate Month 3 Secondary Alternate Month 4 Secondary Alternate Month 5 Secondary Alternate Month 6 Secondary Alternate Month 7 Secondary Alternate Month 8 Secondary Alternate Month 10 Secondary Alternate Month 11

Valid Content
00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Justify Signed
Left Left Left Left Left Left Left Left Left

189 190 191 192 193 194 195 196 197

1140 1145 1150 1155 1160 1165 1170 1175 1180

1144 1149 1154 1159 1164 1169 1174 1179 1184

5 5 5 5 5 5 5 5 5

00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated 00000 to 99999 Blank = None Calculated

Left Left Left Left Left Left Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-41

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
198 199 200 201 202 203 204 205 206 207 208 209 210 211 212 213 214 215 216 217 1185 1190 1197 1204 1211 1218 1225 1232 1239 1248 1257 1266 1273 1280 1287 1294 1301 1308 1315 1322 1189 1196 1203 1210 1217 1224 1231 1238 1247 1256 1265 1272 1279 1286 1293 1300 1307 1314 1321 1330 5 7 7 7 7 7 7 7 9 9 9 7 7 7 7 7 7 7 7 9

Field Name
Secondary Alternate Month 12 TI: Total Income ATI: Allowances Against Total Income STX: State and Other Tax Allowance EA: Employment Allowance IPA: Income Protection Allowance AI: Available Income CAI: Contribution From Available Income DNW: Discretionary Net Worth NW: EFC Net Worth APA: Asset Protection Allowance PCA: Parents’ Contribution from Assets AAI: Adjusted Available Income TSC: Total Student Contribution TPC: Total Parent Contribution PC: Parents’ Contribution STI: Student’s Total Income SATI: Student’s Allowance against Total Income SIC: Dependent Students’ Income Contribution SDNW: Student’s Discretionary Net Worth

Valid Content
00000 to 99999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated 000000000 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated

Justify Signed
Left Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left Left Right Signed Right Signed Left Right Signed

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-42

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
218 219 220 221 222 223 224 225 226 227 228 229 230 231 232 233 234 235 1331 1338 1345 1352 1359 1366 1373 1380 1387 1394 1403 1412 1421 1428 1435 1442 1449 1456 1337 1344 1351 1358 1365 1372 1379 1386 1393 1402 1411 1420 1427 1434 1441 1448 1455 1462 7 7 7 7 7 7 7 7 7 9 9 9 7 7 7 7 7 7

Field Name

Valid Content

Justify Signed
Right Signed Right Signed Right Signed Left Right Signed Left Left Right Signed Right Signed Right Signed Left Left Right Signed Right Signed Left Left Left Right Signed

SCA: Student’s -9999999 to 9999999 Contribution from Assets Blank = None Calculated FTI: FISAP Total Income -9999999 to 9999999 Blank = None Calculated SEC TI: Secondary Total -9999999 to 9999999 Income Blank = None Calculated SEC ATI: Secondary 0000000 to 9999999 Allowances Against Total Blank = None Calculated Income SEC STX: Secondary -9999999 to 9999999 State Tax Allowance Blank = None Calculated SEC EA: Secondary 0000000 to 9999999 Employment Allowance Blank = None Calculated SEC IPA: Secondary 0000000 to 9999999 Income Protection Blank = None Calculated Allowance SEC AI: Secondary -9999999 to 9999999 Available Income Blank = None Calculated SEC CAI: Secondary -9999999 to 9999999 Contribution From Blank = None Calculated Available Income SEC DNW: Secondary -999999999 to 999999999 Discretionary Net Worth Blank = None Calculated SEC NW: Secondary Net 000000000 to 999999999 Worth Blank = None Calculated SEC APA: Secondary 000000000 to 999999999 Asset Protection Blank = None Calculated Allowances SEC PCA: Secondary -9999999 to 9999999 Parents’ Contribution Blank = None Calculated from Assets SEC AAI: Secondary -9999999 to 9999999 Adjusted Available Blank = None Calculated Income SEC TSC: Secondary 0000000 to 9999999 Total Student Contribution Blank = None Calculated SEC TPC: Secondary 0000000 to 9999999 Total Parent Contribution Blank = None Calculated SEC PC: Secondary 0000000 to 9999999 Parents’ Contribution Blank = None Calculated SEC STI: Secondary -9999999 to 9999999 Student’s Total Income Blank = None Calculated

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-43

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
236 237 238 239 240 241 1463 1470 1477 1486 1493 1500 1469 1476 1485 1492 1499 1500 7 7 9 7 7 1

Field Name
SEC SATI: Secondary Student’s Allowance Against Total Income SEC SIC: Secondary Student’s Dependent Income Contribution SEC SDNW: Secondary Student’s Discretionary Net Worth SEC SCA: Secondary Student’s Contribution from Assets SEC FTI: Secondary FISAP Total Income Assumed Citizenship

Valid Content
-9999999 to 9999999 Blank = None Calculated 0000000 to 9999999 Blank = None Calculated -999999999 to 999999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated -9999999 to 9999999 Blank = None Calculated 1 = Assumed student is a citizen 2 = Assumed student is an eligible non-citizen Blank = No assumption 1 = Assumed unmarried 2 = Assumed married/remarried Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption -999999 to 999999 Blank = No assumption -999999 to 999999 Blank = No assumption 00000 to 99999 Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption 1 = Assumed Yes 2 = Assumed No Blank = No assumption

Justify Signed
Right Signed Left Right Signed Right Signed Right Signed Left

242

1501

1501

1

Assumed Student’s Marital Status Assumed Student’s AGI Assumed Student’s U.S. Tax Paid Assumed Student’s Income from Work Assumed Spouse’s Income from Work Assumed Student’s Total from Worksheet C Assumed Date of Birth Prior Assumed Student Is Married/Remarried Assumed Have Children You Support?

Left

243 244 245 246 247 248 249 250

1502 1508 1513 1519 1525 1530 1531 1532

1507 1512 1518 1524 1529 1530 1531 1532

6 5 6 6 5 1 1 1

Right Signed Left Right Signed Right Signed Left Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-44

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
251 252 253 254 255 1533 1534 1535 1537 1538 1533 1534 1536 1537 1538 1 1 2 1 1

Field Name
Assumed Have Legal Dependents Other than Children or Spouse? Assumed VA Status

Valid Content

Justify Signed
Left Left Left Left Left

256 257 258 259 260 261 262 263 264 265

1539 1548 1557 1559 1560 1566 1572 1578 1584 1589

1547 1556 1558 1559 1565 1571 1577 1583 1588 1648

9 9 2 1 6 6 6 6 5 60

2 = Assumed no legal dependents Blank = No assumption 2 = Assumed not a Veteran Blank = No assumption Assumed Student’s # in 00 to 99 Family Blank = No assumption Assumed Student’s # in 0 to 9 College Blank = No assumption Assumed Parents’ Marital 1 = Assumed Status married/remarried 2 = Assumed single Blank = No assumption Assumed 000000000 to 999999999 Father’s/Stepfather’s SSN Blank Assumed Mother’s/ 000000000 to 999999999 Stepmother’s SSN Blank Assumed Parents’ # in 00 to 99 Family Blank = No assumption Assumed Parents’ # in 0 to 9 College Blank = No assumption Assumed Parents' AGI -999999 to 999999 Blank = No assumption Assumed Parents’ U.S. 000000 to 999999 Tax Paid Blank = No assumption Assumed Father's/ -999999 to 999999 Stepfather’s Income Blank = No assumption Earned from Work Assumed Mother's/ -999999 to 999999 Stepmother’s Income Blank = No assumption Earned from Work Assumed Parents’ Total 00000 to 99999 from Worksheet C Blank = No assumption Comment Codes Twenty 3-digit numeric comment codes. (See ISIR Comment Code Text Comments provided by information in the CPS to further Processing Codes section communicate important of this technical reference.) results and processing Unused positions contain information. all zeroes.

Right Right Left Left Right Signed Left Right Signed Right Signed Left Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-45

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
266 1649 1668 20

Field Name
SAR Acknowledgement Comment Codes

Valid Content
Ten 2-digit codes for comments appearing on the SAR Acknowledgement.

Justify Signed
Right

267

1669

1669

1

268

1670

1671

2

269

1672

1679

8

270

1680

1680

1

271

1681

1681

1

Codes are entered from left to right by the CPS and the unused positions are filled with zeros. Pell Grant Eligibility Flag Y = This transaction determined eligible for a Federal Pell Grant. Indicates transaction has Blank = This transaction been determined eligible determined ineligible for a for a Federal Pell Grant by Federal Pell Grant the CPS. Reprocessed Reason Code 01 to 99 Blank = Not a reprocessed The code indicating why transaction an ISIR was reprocessed by the CPS. An electronic message will be sent to destination numbers identifying definition of the code. Modified Duplicate Date Format is CCYYMMDD valid content 20030101 to 20041231 CPS Process Date of the Blank duplicate transaction requested. Duplicate SSN Indicator Y = Another filer also using this SSN Indicates if another filer is Blank = N/A using this original SSN in their original SSN field. ISIR Transaction Type 0 = Electronic initial application ISIR batch type that this 1 = Automatic ISIR ISIR was received in. generated 2 = Electronic correction 3 = Electronic duplicate request

Left

Left

Left

Left

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-46

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
272 1682 1682 1

Field Name

Valid Content

Justify Signed
Left

273

1683

1688

6

274 275 276

060

1689 1695 1707

1694 1706 1708

6 Added 12 Changed from 18 bytes 2

Electronic Federal School 1 = Federal School Code #1 Code Indicator 2 = Federal School Code #2 3 = Federal School Code #3 For schools, it will 4 = Federal School Code #4 identify your school code. 5 = Federal School Code #5 6 = Federal School Code #6 For state agencies it will Blank = No Federal School identify one of the Code colleges listed in ISIR fields 91, 93, 95, 97, 99 or 101 that caused this transaction to be sent in the ESFN non-resident file. Multi School Code Flags Y or Blank is valid in any one of the 6 positions. Each byte of this field corresponds to the 6 There may be more than Federal School Code one Y in the case of a choices. servicer. If the second byte of this field has a Y, then the Will never be entirely Federal School Code listed blank, except on State in Federal School Code #2 Agency ISIRs. is associated with the destination number. Parent's Marital Status Format is CCYYMM Date 190001 to 200412 Blank Filler For ED Use Only NSLDS Transaction Number Reflects the latest transaction number for which NSLDS updated information. Will never be blank. 01 to 99

Left

Left Left Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-47

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
277 1709 1709 1 Added 5

Field Name

Valid Content

Justify Signed
Left

278 279

1710 1711

1710 1711

1 1

280 281

1712 1720

1719 1720

8 1

282 283

1721 1729

1728 1729

8 1

284

1730

1737

8

NSLDS Database Results 1 = Record matched, data Flag sent 2 = SSN match, no name or date of birth match, no data sent 3 = SSN not found in NSLDS 4 = Full match, no relevant data to send 5 = Real-time transaction not sent to NSLDS Blank = Record not sent, all NSLDS fields will be blank NSLDS Flag Y N For NSLDS Use Only. Blank NSLDS Pell Overpayment D = Deferred Flag N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS Pell Overpayment Numeric school code Contact N/A Y (more than one) NSLDS SEOG D = Deferred Overpayment Flag N = N/A S (Satisfactory Repayment Arrangements) W = Waived Y = Overpayment NSLDS SEOG Numeric school code Overpayment Contact N/A Y (more than one) NSLDS Perkins D = Deferred Overpayment Flag N = N/A S = Satisfactory Repayment Arrangements W = Waived Y = Overpayment NSLDS Perkins Numeric school code Overpayment Contact N/A Y (more than one)

Left Left

Right Left

Right Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-48

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
285 286 1738 1739 1738 1739 1 1

Field Name

Valid Content

Justify Signed
Left Left

287 288 289 290 291 292 293 294 295 296 297 298 299 300

1740 1741 1742 1748 1754 1760 1766 1772 1778 1784 1790 1796 1802 1808

1740 1741 1747 1753 1759 1765 1771 1777 1783 1789 1795 1801 1807 1813

1 1 6 6 6 6 6 6 6 6 6 6 6 6

NSLDS Defaulted Loan Y or N Flag Changed all NSLDS Discharged Loan C = Conditional valid content Flag D = Death M = Multiple N = None P = Permanent R= Reaffirmed NSLDS Loan Satisfactory Y or N Repayment Flag Active Bankruptcy Flag Y or N NSLDS Aggregate Numeric Subsidized Outstanding N/A Principal Balance NSLDS Aggregate Numeric Unsubsidized Outstanding N/A Principal Balance NSLDS Aggregate Numeric Combined Outstanding N/A Principal Balance NSLDS Aggregate Numeric Consolidated Outstanding N/A Principal Balance NSLDS Aggregate Numeric Subsidized Pending N/A Disbursement NSLDS Aggregate Numeric Unsubsidized Pending N/A Disbursement NSLDS Aggregate Numeric Combined Pending N/A Disbursement NSLDS Aggregate Numeric Subsidized Total N/A NSLDS Aggregate Numeric Unsubsidized Total N/A NSLDS Aggregate Numeric Combined Total N/A NSLDS Aggregate Numeric Consolidated Total N/A NSLDS Perkins Principal Numeric Balance N/A

Left Left Right Right Right Right Right Right Right Right Right Right Right Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-49

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
301 302 303 304 305 306 307 308 309 310 311 312 1814 1820 1821 1822 1823 1824 1825 1826 1827 1828 1829 1830 1819 1820 1821 1822 1823 1824 1825 1826 1827 1828 1829 1830 6 1 1 1 1 1 1 1 1 1 1 1

Field Name
NSLDS Perkins Current Year Loan Amount NSLDS Defaulted Loan Change Flag NSLDS Discharged Loan Change Flag NSLDS Satisfactory Repayment Change Flag NSLDS Active Bankruptcy Change Flag NSLDS Overpayments Change Flag NSLDS Aggregate Loan Change Flag NSLDS Perkins Loan Change Flag NSLDS Pell Payment Change Flag NSLDS Additional Pell Flag NSLDS Additional Loans Flag Direct Loan Master-Prom Note Flag

Valid Content
Numeric N/A # N # N # N # N # N # N # N # N Y or N Y or N A = Active C = Closed I = Inactive N = No MPN on file

Justify Signed
Right Left Left Left Left Left Left Left Left Left Left Left

U = Unavailable
313 1831 1831 1 Added Direct Loan Plus Master Prom Note Flag Blank = No data from NSLDS A = Active C = Closed I = Inactive N = No MPN on file U = Unavailable Blank = No data from NSLDS 01 to 03 Blank Alpha field N/A 000000 to 999999 Blank Left

314 315 316

1832 1834 1837

1833 1836 1842

2 3 6

NSLDS Pell Sequence Number (1) NSLDS Pell Verification Flag (1) NSLDS Pell EFC (1)

Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-50

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
317 318 319 320 1843 1851 1853 1861 1850 1852 1860 1866 8 2 8 6

Field Name
NSLDS Pell School Code (1) NSLDS Pell Transaction Number (1) NSLDS Pell Last Update Date (1) NSLDS Pell Scheduled Amount (1)

Valid Content
Numeric Blank Numeric Blank Numeric (CCYYMMDD) N/A Blank Numeric Blank

Justify Signed
Right Right Left Right

321

1867

1872

6

Whole dollar amount with leading zeros. NSLDS Pell Amount Paid Numeric to Date (1) Blank Whole dollar amount with leading zeros. NSLDS Pell Percent Numeric Scheduled Award Used Blank (1) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (1) Whole dollar amount with leading zeros. NSLDS Pell Sequence Number (2) NSLDS Pell Verification Flag (2) NSLDS Pell EFC (2)

Left

322

1873

1877

5

Right

323

1878

1883

6

Numeric Blank

Right

324 325 326 327 328 329

1884 1886 1889 1895 1903 1905

1885 1888 1894 1902 1904 1912

2 3 6 8 2 8

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank NSLDS Pell School Code Numeric (2) Blank NSLDS Pell Transaction Numeric Number (2) Blank NSLDS Pell Last Update Numeric (CCYYMMDD) Date (2) N/A Blank

Left Left Left Right Right Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-51

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
330 1913 1918 6

Field Name
NSLDS Pell Scheduled Amount (2)

Valid Content
Numeric Blank

Justify Signed
Right

331

1919

1924

6

Whole dollar amount with leading zeros. NSLDS Pell Amount Paid Numeric to Date (2) Blank Whole dollar amount with leading zeros. NSLDS Pell Percent Numeric Scheduled Award Used Blank (2) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (2) Whole dollar amount with leading zeros. NSLDS Pell Sequence Number (3) NSLDS Pell Verification Flag (3) NSLDS Pell EFC (3)

Left

332

1925

1929

5

Right

333

1930

1935

6

Numeric Blank

Right

334 335 336 337 338 339 340

1936 1938 1941 1947 1955 1957 1965

1937 1940 1946 1954 1956 1964 1970

2 3 6 8 2 8 6

01 to 03 Blank Alpha field N/A 000000 to 999999 Blank NSLDS Pell School Code Numeric (3) Blank NSLDS Pell Transaction Numeric Number (3) Blank NSLDS Pell Last Update Numeric (CCYYMMDD) Date (3) N/A Blank NSLDS Pell Scheduled Numeric Amount (3) Blank Whole dollar amount with leading zeros.

Left Left Left Right Right Left Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-52

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
341 1971 1976 6

Field Name

Valid Content

Justify Signed
Left

NSLDS Pell Amount Paid Numeric to Date (3) Blank Whole dollar amount with leading zeros. NSLDS Pell Percent Numeric Scheduled Award Used Blank (3) Whole percent with leading zeros i.e. 50% = 00050. NSLDS Pell Award Amount (3) Whole dollar amount with leading zeros. NSLDS Loan (1) Sequence Number NSLDS Loan (1) Type Code

342

1977

1981

5

Right

343

1982

1987

6

Numeric Blank

Right

344 345

1988 1990

1989 1990

2 1

346 347

1991 1992

1991 1993

1 2

348 349

1994 2000

1999 2001

6 2

350 351

2002 2010

2009 2015

8 6

01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank NSLDS Loan (1) Change # Flag N Blank NSLDS Loan (1) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (1) Net 000000 to 999999 Amount Blank NSLDS Loan (1) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (1) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (1) 000000 to 999999 Aggregate Principal N/A Balance Blank

Left Left

Left Left

Right Left

Left Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-53

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
352 353 354 355 356 357 358 359 360 2016 2024 2032 2040 2043 2046 2054 2062 2065 2023 2031 2039 2042 2045 2053 2061 2064 2065 8 8 8 3 3 8 8 3 1

Field Name
NSLDS Loan (1) Aggregate Principal Balance Date NSLDS Loan (1) Begin Date

Valid Content

Justify Signed
Left Left Left Left Left Left Left Left Left

361 362 363 364 365

2066 2067 2073 2081 2083

2066 2072 2080 2082 2083

1 6 8 2 1

Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (1) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (1) GA Numeric Code N/A Blank NSLDS Loan (1) Contact Alpha Type N/A Blank NSLDS Loan (1) School Numeric Code N/A Blank NSLDS Loan (1) Contact Numeric Code N/A Blank NSLDS Loan (1) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (1) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (1) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (1) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (1) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank NSLDS Loan (2) 01 to 06 Sequence Number Blank NSLDS Loan (2) Type D = Defaulted Code R = Recent T = Discharged Blank

Left Right Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-54

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
366 367 2084 2085 2084 2086 1 2

Field Name
NSLDS Loan (2) Change Flag

Valid Content

Justify Signed
Left Left

368 369

2087 2093

2092 2094

6 2

370 371 372 373 374 375 376 377 378 379

2095 2103 2109 2117 2125 2133 2136 2139 2147 2155

2102 2108 2116 2124 2132 2135 2138 2146 2154 2157

8 6 8 8 8 3 3 8 8 3

# N Blank NSLDS Loan (2) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (2) Net 000000 to 999999 Amount Blank NSLDS Loan (2) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (2) Current Format CCYYMMDD Status Date Blank NSLDS Loan (2) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (2) Numeric (CCYYMMDD) Aggregate Principal N/A Balance Date Blank NSLDS Loan (2) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (2) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (2) GA Numeric Code N/A Blank NSLDS Loan (2) Contact Alpha Type N/A Blank NSLDS Loan (2) School Numeric Code N/A Blank NSLDS Loan (2) Contact Numeric Code N/A Blank NSLDS Loan (2) Grade Alpha/Numeric Level N/A Blank

Right Left

Left Right Left Left Left Left Left Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-55

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
380 2158 2158 1

Field Name
NSLDS Loan (2) Additional Unsubsidized Loan Flag

Valid Content

Justify Signed
Left

381 382 383 384 385

2159 2160 2166 2174 2176

2159 2165 2173 2175 2176

1 6 8 2 1

386 387

2177 2178

2177 2179

1 2

388 389

2180 2186

2185 2187

6 2

390 391 392 393

2188 2196 2202 2210

2195 2201 2209 2217

8 6 8 8

P = PLUS denial H = Health Professional B = Both N = Neither NSLDS Loan (2) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (2) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (2) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank NSLDS Loan (3) 01 to 06 Sequence Number Blank NSLDS Loan (3) Type D = Defaulted Code R = Recent T = Discharged Blank NSLDS Loan (3) Change # Flag N Blank NSLDS Loan (3) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (3) Net 000000 to 999999 Amount Blank NSLDS Loan (3) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (3) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (3) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (3) Numeric (CCYYMMDD) Aggregate Principal N/A Balance Date Blank NSLDS Loan (3) Begin Numeric (CCYYMMDD) Date N/A Blank

Left Right Left Left Left

Left Left

Right Left

Left Right Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-56

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
394 395 396 397 398 399 400 2218 2226 2229 2232 2240 2248 2251 2225 2228 2231 2239 2247 2250 2251 8 3 3 8 8 3 1

Field Name
NSLDS Loan (3) End Date NSLDS Loan (3) GA Code NSLDS Loan (3) Contact Type NSLDS Loan (3) School Code NSLDS Loan (3) Contact Code NSLDS Loan (3) Grade Level NSLDS Loan (3) Additional Unsubsidized Loan Flag NSLDS Loan (3) Capitalized Interest Flag NSLDS Loan (3) Amount of Last Disbursement NSLDS Loan (3) Date of Last Disbursement NSLDS Loan (4) Sequence Number NSLDS Loan (4) Type Code NSLDS Loan (4) Change Flag NSLDS Loan (4) Program Code

Valid Content
Numeric (CCYYMMDD) N/A Blank Numeric N/A Blank Alpha N/A Blank Numeric N/A Blank Numeric N/A Blank Alpha/Numeric N/A Blank P = PLUS denial H = Health Professional B = Both N = Neither Y = Yes N = No 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank 01 to 06 Blank D = Defaulted R = Recent T = Discharged Blank # N Blank See NSLDS Loan Program Codes Table in the Processing Codes section of this technical reference.

Justify Signed
Left Left Left Left Left Left Left

401 402 403 404 405

2252 2253 2259 2267 2269

2252 2258 2266 2268 2269

1 6 8 2 1

Left Right Left Left Left

406 407

2270 2271

2270 2272

1 2

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-57

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
408 409 2273 2279 2278 2280 6 2

Field Name
NSLDS Loan (4) Net Amount NSLDS Loan (4) Current Status Code

Valid Content

Justify Signed
Right Left

410 411 412 413 414 415 416 417 418 419 420

2281 2289 2295 2303 2311 2319 2322 2325 2333 2341 2344

2288 2294 2302 2310 2318 2321 2324 2332 2340 2343 2344

8 6 8 8 8 3 3 8 8 3 1

421

2345

2345

1

000000 to 999999 Blank See NSLDS Loan Current Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (4) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (4) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (4) Numeric (CCYYMMDD) Aggregate Principal N/A Balance Date Blank NSLDS Loan (4) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (4) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (4) GA Numeric Code N/A Blank NSLDS Loan (4) Contact Alpha Type N/A Blank NSLDS Loan (4) School Numeric Code N/A Blank NSLDS Loan (4) Contact Numeric Code N/A Blank NSLDS Loan (4) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (4) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (4) Y = Yes Capitalized Interest Flag N = No

Left Right Left Left Left Left Left Left Left Left Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-58

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
422 423 424 425 2346 2352 2360 2362 2351 2359 2361 2362 6 8 2 1

Field Name

Valid Content

Justify Signed
Right Left Left Left

426 427

2363 2364

2363 2365

1 2

428 429

2366 2372

2371 2373

6 2

430 431 432 433 434 435

2374 2382 2388 2396 2404 2412

2381 2387 2395 2403 2411 2414

8 6 8 8 8 3

NSLDS Loan (4) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (4) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank NSLDS Loan (5) 01 to 06 Sequence Number Blank NSLDS Loan (5) Type D = Defaulted Code R = Recent T = Discharged Blank NSLDS Loan (5) Change # Flag N Blank NSLDS Loan (5) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (5) Net 000000 to 999999 Amount Blank NSLDS Loan (5) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (5) Current Format is CCYYMMDD Status Date Blank NSLDS Loan (5) 000000 to 999999 Aggregate Principal N/A Balance Blank NSLDS Loan (5) Numeric (CCYYMMDD) Aggregate Principal N/A Balance Date Blank NSLDS Loan (5) Begin Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (5) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (5) GA Numeric Code N/A Blank

Left Left

Right Left

Left Right Left Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-59

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
436 437 438 439 440 2415 2418 2426 2434 2437 2417 2425 2433 2436 2437 3 8 8 3 1

Field Name

Valid Content

Justify Signed
Left Left Left Left Left

441 442 443 444 445

2438 2439 2445 2453 2455

2438 2444 2452 2454 2455

1 6 8 2 1

446 447

2456 2457

2456 2458

1 2

448 449

2459 2465

2464 2466

6 2

NSLDS Loan (5) Contact Alpha Type N/A Blank NSLDS Loan (5) School Numeric Code N/A Blank NSLDS Loan (5) Contact Numeric Code N/A Blank NSLDS Loan (5) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (5) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (5) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (5) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (5) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank NSLDS Loan (6) 01 to 06 Sequence Number Blank NSLDS Loan (6) Type D = Defaulted Code R = Recent T = Discharged Blank NSLDS Loan (6) Change # Flag N Blank NSLDS Loan (6) Program See NSLDS Loan Program Code Codes Table in the Processing Codes section of this technical reference. NSLDS Loan (6) Net 000000 to 999999 Amount Blank NSLDS Loan (6) Current See NSLDS Loan Current Status Code Status Codes Table in the Processing Codes section of this technical reference.

Left Right Left Left Left

Left Left

Right Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-60

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
450 451 452 453 454 455 456 457 458 459 460 2467 2475 2481 2489 2497 2505 2508 2511 2519 2527 2530 2474 2480 2488 2496 2504 2507 2510 2518 2526 2529 2530 8 6 8 8 8 3 3 8 8 3 1

Field Name
NSLDS Loan (6) Current Status Date NSLDS Loan (6) Aggregate Principal Balance NSLDS Loan (6) Aggregate Principal Balance Date NSLDS Loan (6) Begin Date

Valid Content

Justify Signed
Left Right Left Left Left Left Left Left Left Left Left

461 462 463 464

2531 2532 2538 2546

2531 2537 2545 2560

1 6 8 15

Format is CCYYMMDD Blank 000000 to 999999 N/A Blank Numeric (CCYYMMDD) N/A Blank Numeric (CCYYMMDD) N/A Blank NSLDS Loan (6) End Numeric (CCYYMMDD) Date N/A Blank NSLDS Loan (6) GA Numeric Code N/A Blank NSLDS Loan (6) Contact Alpha Type N/A Blank NSLDS Loan (6) School Numeric Code N/A Blank NSLDS Loan (6) Contact Numeric Code N/A Blank NSLDS Loan (6) Grade Alpha/Numeric Level N/A Blank NSLDS Loan (6) P = PLUS denial Additional Unsubsidized H = Health Professional Loan Flag B = Both N = Neither NSLDS Loan (6) Y = Yes Capitalized Interest Flag N = No NSLDS Loan (6) Amount 000000 to 999999 of Last Disbursement N/A Blank NSLDS Loan (6) Date of Numeric (CCYYMMDD) Last Disbursement N/A Blank Filler For ED Use Only

Left Right Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-61

ISIR Record Description/Data Dictionary (Continued)
Field SAR # Field Start End Length Changes
Total Bytes 2560 This layout was previously 2450 bytes

Field Name

Valid Content

Justify Signed

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-62

Type 2 Individual PIN Request Export and PIN Error Import Record Layout
(RADD04IN- Sent to CPS; EREP04OP- Received from CPS)
Field # Start End Length Changes
1 1 7 7

Field Name
Destination Number

Valid Content

Justify
Left

2 3 4

8 9 10

8 9 10

1 Modified valid content 1 1

‘TGXXXXX’ where XXXXX is the 5-digit code for your SAIG assigned when initial destination number Enrollment Form was processed. Year Indicator 4, will always be ‘4’ (for 20032004) Always '2' for Selected Individual Requests Blank --------------------------1 = Invalid destination number 2 = Destination not valid for participation 3 = No records found on Renewal Application Database Blank = No error Original SSN and Name ID Code Blank ------------------------------1 = ID not flagged for Renewal Application 2 = ID and Federal School Code mismatch 4 = Duplicate request, record previously sent Blank = No error

Left Left Left

PIN Request Type Error Code Sent to CPS --------------------------Received from CPS Note: If record meets multiple error codes, the lowest number will be reported. ID Field 1 ID Error Code 1 Sent to CPS --------------------------Received from CPS

5 6

11 22

21 22

11 1

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-63

Type 2 Individual PIN Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes
7 8 9 10 11 12 13 14 15 16 23 34 35 46 47 58 59 70 71 77 33 34 45 46 57 58 69 70 76 77 11 1 11 1 11 1 11 1 6 1

Field Name
ID Field 2 ID Error Code 2 ID Field 3 ID Error Code 3 ID Field 4 ID Error Code 4 ID Field 5 ID Error Code 5 Federal School Code

Valid Content
Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 Original SSN and Name ID Code Same as ID Error Code 1 X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G

Justify
Left Left Left Left Left Left Left Left Left Left

17 18

78 80

79 80

2 1 Changed field name

Federal School Code Error Code Sent to CPS Blank --------------------------------------------------------3= Federal School Code invalid Received from CPS or not under this destination number Blank = No error Filler For ED Use Only PIN Indicator Y = Request CPS to print and send PINs to students

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-64

Type 2 Individual PIN Request Export and PIN Error Import Record Layout (Continued)
Field # Start End Length Changes
19 81 81 1

Field Name
Format Error Code Sent to CPS -----------------------------Received from CPS

Valid Content
Blank -------------------------------A = Incorrect destination number (TGXXXXX) on the SAIG network Header/Trailer Records B = Incorrect message class on the SAIG network Header/Trailer Records C = Incorrect data record length on CPS Header/Trailer Records D = Incorrect destination number (TGXXXXX) on the SAIG network Header/Trailer, CPS Header/Trailer, and Type 2 PIN detail Records E = Incorrect Award Year on the CPS Header/Trailer Records F = Incorrect Year Indicator G = Non-Type 2 request sent electronically via SAIG H = Mismatch of type and record format I = PIN Request batch contains blank lines J = PIN Request batch contains error codes K = Empty PIN Request batch submitted L = PIN Request batch contains low-values Example: Hex ‘00’ M = Incorrect PIN Indicator Blank = No error For ED Use Only

Justify
Left

20

82 Total Bytes

109 109

28

Filler

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-65

RAPP PIN/Print Notification Layout
(PINR04OP)
Field # Start End Length Changes
1 1 9 9

Field Name
Original Social Security Number

Valid Content
001010001 to 999999999

Justify
Right

2

10

11

2

3

12

27

16

4

28

39

12

5

40

40

1

The student's original SSN as initially processed by the CPS. Original Name ID Uppercase A to Z Space(s) First two letters of the last . (period) name as they were on the ' (apostrophe) initial application, - (dash) regardless of any Blank corrections to the last name. Student’s Last Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Student’s First Name 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Middle Initial Uppercase A to Z Blank

Left

Left

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-66

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
6 41 75 35

Field Name
Permanent Mailing Address

Valid Content

Justify
Left

7

76

91

16

8

92

93

2

9 10 11 12

94 99 107 117

98 106 116 117

5 8 10 1

0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent State Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Permanent Zip 00000 to 99999 Code Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent 0000000000 to 9999999999 Phone Number Blank Print Indicator Y = Student received Direct Print Paper Renewal FAFSA Blank

Left

Left

Right Left Right Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-67

RAPP PIN/Print Notification Layout (Continued)
Field # Start End Length Changes
13 14 118 119 118 168 1 50

Field Name
PIN Indicator Student E-mail address

Valid Content
Y = Student received PIN Blank One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : "@ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (A-Z, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period For ED Use Only ‘TGXXXXX’ where XXXXX is the 5-digit code for your destination number X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G

Justify
Left Left

15 16

169 173

172 179

4 7

Filler Destination Number SAIG assigned when initial Enrollment Form was processed. Federal School Code

Left Left

17

180

185

6

Left

Total Bytes

185

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-68

FAFSA Application Export Record Layout
(EAPS04IN)
Field # Start End Length Changes
1 2 1 10 9 25 9 16

Field Name
Student’s Current Social Security Number Student’s Last Name If non-blank, first character must be a letter. Second character must be nonnumeric.

Valid Content
001010001 to 999999999 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Blank Uppercase A to Z Blank 0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank

Justify Signed
Right Left

3

26

37

12

Student’s First Name If non-blank, first character must be a letter.

Left

4 5

38 39

38 73

1

Middle Initial

Left Left

35 Added Permanent Mailing Address detail to the field name. If non-blank, first character cannot be blank. This field cannot be left blank.

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-69

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
6 74 89

Field Name

Valid Content
0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 00000 to 99999 Must be 00000 if Student’s Permanent State is CN, MX or FC Format is CCYYMMDD 19000101 to 19991231 0000000000 to 9999999999 Blank 0 to 9 Uppercase A to Z Embedded space(s) - (dash) * (asterisk) Blank

Justify Signed
Left

16 Added Student’s Permanent City detail to the field name. If non-blank, first character cannot be blank. This field cannot be left blank.

7

90

91

2

Student’s Permanent State

Left

8

92

96

5

Student’s Permanent Zip Code Student’s Date of Birth

Right

9 10 11

97 105 115

104 114 134

8 10

Left Right Left

Student’s Permanent Phone Number 20 Added Student’s Driver’s License detail to the Number field name. First character cannot be an asterisk. If non-blank, first character cannot be blank. This field cannot be left blank.

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-70

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
12 135 136 2

Field Name
Student’s Driver’s License State Code

Valid Content

Justify Signed
Left

13

137

137

1

14 15

138 147

146 147

9 1

16 17

148 154

153 154

6 Modified valid content 1 Modified field name year reference 1 Modified field name year reference 1 Modified field name year reference 1 Modified field name year reference

18

155

155

19

156

156

20

157

157

Valid two letter postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Citizenship Status 1 = U.S. citizen (or U.S. national) 2 = Eligible non-citizen 3 = Neither 1 or 2 Student’s Alien Registration 000000001 to 999999999 Number Blank Student’s Marital Status 1 = Unmarried (single, divorced, or widowed) 2 = Married/Remarried 3 = Separated Student’s Marital Status Date Format is CCYYMM 190001 to 200412 Blank Summer 2003? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Fall 2003? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Winter 2003-2004? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Spring 2004? 1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank

Left

Left Left

Right Left

Left

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-71

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
21 158 158 1 Modified field name year reference 1

Field Name
Summer 2004?

Valid Content

Justify Signed
Left

22

159

159

23

160

160

1

24

161

162

2

25

163

163

26

164

169

1 Modified field name year reference 6 Modified valid content

1 = Full time/Not sure 2 = ¾ time 3 = ½ time 4 = Less than ½ time 5 = Not attending Blank Father’s Highest Grade Level 1 = Middle School/Jr. High Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Mother’s Highest Grade 1 = Middle School/Jr. High Level Completed 2 = High School 3 = College or Beyond 4 = Other/Unknown Blank Student’s State of Legal Uppercase A to Z Residence Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student Legal Resident 1 = Yes Before 01-01-1998 2 = No Blank Student’s Legal Residence Date Format is CCYYMM 190001 to 200412 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Left

Left

Left

Left

Left

27 28

170 171

170 171

1 1

Are You Male? Do You want Selective Service to register you?

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-72

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
29 172 172 1

Field Name
Degree/Certificate

Valid Content
1 = 1st Bachelor’s Degree 2 = 2nd Bachelor’s Degree 3 = Associate Degree (occupational or technical program) 4 = Associate Degree (general education or transfer program) 5 = Certificate or Diploma for completing an occupational, technical, or educational program of less than two years 6 = Certificate or Diploma for completing an occupational, technical, or educational program of at least two years 7 = Teaching Credential Program (non-degree program) 8 = Graduate or Professional Degree 9 = Other/Undecided Blank 0 = 1st year, never attended college 1 = 1st year, attended college before 2 = 2nd year/sophomore 3 = 3rd year/junior 4 = 4th year/senior 5 = 5th year/other undergraduate 6 = 1st year graduate/professional 7 = Continuing graduate/professional Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank 1 = Yes 2 = No Blank

Justify Signed
Right

30

173

173

1 Modified field name year reference

Grade Level in College in 2003-2004

Left

31 32

174 175

174 175

1 1 Modified field name year reference 1

HS Diploma or GED Received? First Bachelor’s Degree By 07-01-2003? Interested in Student Loans?

Left Left

33

176

176

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-73

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
34 35 177 178 177 178 1 1

Field Name
Interested in Student Employment?

Valid Content

Justify Signed
Left Left

36

179

179

1

37

180

180

1 Modified field name year reference

38

181

181

1

39 40 41 42 43 44 45 46 47

182 188 193 195 201 207 212 217 222

187 192 194 200 206 211 216 221 227

6 5 2 6 6 5 5 5 6

1 = Yes 2 = No Blank Drug Conviction Affecting 1 = No Eligibility 2 = Yes (Part year) 3 = Yes/Don't Know Blank Student’s Tax Return 1 = Already Completed Completed? 2 = Will File 3 = Will Not File Blank Student’s Type of 2002 Tax 1 = IRS 1040 Form Used? 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Student Eligible to file 1040A 1 = Yes or 1040EZ? 2 = No 3 = Don’t Know Blank Student’s Adjusted Gross -999999 to 999999 Income from IRS form Blank Student’s U.S. Income Tax 00000 to 99999 Paid Blank Student’s Exemptions 00 to 99 Claimed Blank Student’s Income Earned -999999 to 999999 from Work Spouse’s Income Earned from -999999 to 999999 Work Blank Student’s Total Amount from 00000 to 99999 Worksheet A Blank Student’s Total Amount from 00000 to 99999 Worksheet B Blank Student’s Total Amount from 00000 to 99999 Worksheet C Blank Student’s Investment Net 000000 to 999999 Worth Blank

Left

Left

Left

Right Signed Right Right Right Signed Right Signed Right Right Right Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-74

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
48 49 50 51 52 228 234 240 242 246 233 239 241 245 246 6 6 2 4 1

Field Name

Valid Content
000000 to 999999 Blank 000000 to 999999 Blank 00 to 12 Blank 0000 to 9999 Blank 1 = Yes 2 = No 1 = Yes 2 = No

Justify Signed
Right Right Right Right Left

53

247

247

1

54 55 56 57 58 59

248 249 250 251 252 253

248 249 250 251 252 253

1 1 1 1 1 1

Student’s Business and/or Investment Farm Net Worth Student’s Cash, Savings, and Checking No. of Months Veterans Education Benefits Received Increased Monthly Veterans Education field length Benefits to 4 bytes Modified Born Before 01-01-1980? field name year reference Modified Working on a Master’s or field name Doctorate Program in 2003year 2004? reference Is Student Married?

Left

60 61

254 263

262 278

9 16

62

279

287

9

1 = Yes 2 = No Have Children you Support? 1 = Yes 2 = No Have Legal Dependents Other 1 = Yes than Children or Spouse? 2 = No Orphan or Ward of Court? 1 = Yes 2 = No Veteran of U.S. Armed 1 = Yes Forces? 2 = No Parent’s Marital Status 1 = Married/Remarried 2 = Single 3 = Divorced/Separated 4 = Widowed Blank Your Father’s/Stepfather’s 000000000 to 999999999 Social Security Number Blank Your Father’s/Stepfather’s 0 to 9 Last Name Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank Your Mother’s/Stepmother’s 000000000 to 999999999 Social Security Number Blank

Left Left Left Left Left Right

Right Left

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-75

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
63 288 303 16

Field Name

Valid Content

Justify Signed
Left

64 65

304 306

305 306

2 1 Modified field name year reference 2

Your Mother’s/Stepmother’s 0 to 9 Last Name Uppercase A to Z Space(s) . (period) ' (Apostrophe) - (dash) Blank Parents’ Number of Family 01 to 99 Members Blank Parents’ Number in College 1 to 9 2003-2004 (Parents’ Blank excluded) Parents’ State of Legal Residence Uppercase A to Z Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank 1 = Yes 2 = No Blank Format is CCYYMM 190001 to 200412 CPS will accept: CCYYMM CCYY with blank MM Blank CCYY with MM Blank CCYYMM 00 to 99 Blank 1 = Already Completed 2 = Will File 3 = Will Not File Blank

Right Right

66

307

308

Left

67

309

309

68

310

315

1 Modified field name year reference 6 Modified valid content

Parents’ Legal Residents before 01-01-1998? Parents’ Legal Residence Date

Left

Left

69 70

316 318

317 318

2 1

Age of Older Parent Parents’ Tax Return Completed?

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-76

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
71 319 319 1 Modified field name year reference

Field Name
Parents’ Type of 2002 Tax Form Used?

Valid Content

Justify Signed
Left

72

320

320

1

73 74 75 76 77 78 79 80 81 82 83 84 85

321 327 333 335 341 347 352 357 362 368 374 380 382

326 332 334 340 346 351 356 361 367 373 379 381 382

6 6 2 6 6 5 5 5 6 6 6 2 1 Modified field name year reference

1 = IRS 1040 2 = IRS 1040A, 1040 EZ, 1040 Telefile 3 = Foreign Tax Return 4 = Tax return from Puerto Rico, Guam, American Samoa, the U.S. Virgin Islands, the Marshall Islands, the Federated States of Micronesia, or Palau Blank Parents’ Eligible to file 1 = Yes 1040A or 1040EZ? 2 = No 3 = Don’t Know Blank Parents’ Adjusted Gross -999999 to 999999 Income from IRS form Blank Parents’ U.S. Income Tax 000000 to 999999 Paid Blank Parents’ Exemptions Claimed 00 to 99 Blank Father’s/Stepfather’s Income -999999 to 999999 Earned from Work Blank Mother’s/Stepmother’s -999999 to 999999 Income Earned from Work Blank Parents’ Total Amount from 00000 to 99999 Worksheet A Blank Parents’ Total Amount from 00000 to 99999 Worksheet B Blank Parents’ Total Amount from 00000 to 99999 Worksheet C Blank Parents’ Investment Net 000000 to 999999 Worth Blank Parents’ Business and/or 000000 to 999999 Investment Farm Net Worth Blank Parents’ Cash, Savings, and 000000 to 999999 Checking Blank Student’s Number of Family 01 to 99 Members Blank Student’s Number in College 1 to 9 2003-2004 Blank

Left

Right Signed Right Right Right Signed Right Signed Right Right Right Right Right Right Right Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-77

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
86 87 383 389 388 389 6 1

Field Name
Federal School Code #1 Federal School Code #1 Housing Plans Federal School Code #2

Valid Content
X00000 to X99999 Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. 1 = On Campus 2 = Off Campus 3 = With Parent Blank X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G.

Justify Signed
Left Left

88

390

395

6

Left

89

396

396

1

Federal School Code #2 Housing Plans Federal School Code #3

Left

90

397

402

6

Left

91

403

403

1

Federal School Code #3 Housing Plans Federal School Code #4

Left

92

404

409

6

Left

93

410

410

1

Federal School Code #4 Housing Plans Federal School Code #5

Left

94

411

416

6

Left

95

417

417

1

Federal School Code #5 Housing Plans Federal School Code #6

Left

96

418

423

6

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-78

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
97 424 424 1

Field Name
Federal School Code #6 Housing Plans Student’s E-mail Address

Valid Content
1 = On Campus 2 = Off Campus 3 = With Parent Blank One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Format is CCYYMMDD 20030101 to 20041231 Blank A = Applicant B = Applicant and Parent 000000000 to 999999999 Blank 000000000 to 999999999 Blank 1 = Yes Blank Format is CCYYMMDD 20030101 to 20040630

Justify Signed
Left

98

425

474

50

Left

99 100 101 102 103

475 483 484 493 502

482 483 492 501 502

8 Modified valid content 1 9 9 1

Date Application Completed Signed By Preparer’s Social Security Number Preparer’s Employer Identification Number (EIN) Preparer’s Signature Indicates that a preparer signed the transaction. Transaction Receipt Date Date the school received the application from the student.

Left Left Right Right Left

104

503

510

8 Modified valid content

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-79

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
105 511 511 1

Field Name
Dependency Override Indicator Indicates that a Dependency Override was requested on this application. Filler Input Record Type Serial Number Must be non-blank and in ascending sequential order. Filler Electronic Application Entry Source Indicates the origin of the electronic application. Filler

Valid Content
1 = Dependent to Independent Blank = No dependency override

Justify Signed
Left

106 107 108

512 520 521

519 520 525

8 1 5

For ED Use Only Blank = Original Application 00001 to 99999

Left Left Right

109 110

526 538

537 538

12 1

For ED Use Only 2 = FAA Entry

Left Left

111

539

574

112 113 114

575 581 594

580 593 594

35 Changed length of filler from 47 6 Added 13 Added 1 Added

For ED Use Only Must be blank Format is CCYYMM 190001 to 200412 Blank For ED Use Only Must be blank 1 = Yes Blank = No

Left

Parent's Marital Status Date Filler Reject Override A Set by electronic application to override Reject A: Date of Birth year is 1900 to 1928. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details.

Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-80

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
115 595 595 1

Field Name
Reject Override B Set by electronic application to override Reject B: Independent Student Status in question because of student’s age.

Valid Content
1 = Yes Blank = No

Justify Signed
Left

116

596

596

1 Added

See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override C 1 = Yes Blank = No Set by electronic application to override Reject C: Taxes paid is greater than zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override N 1 = Yes Blank = No Set by electronic application to override Reject N: Student’s first name or last name blank. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details.

Left

117

597

597

1

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-81

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
118 598 598 1

Field Name
Reject Override W Set by electronic application to override Reject W: Unusually large number of family members.

Valid Content
1 = Yes Blank = No

Justify Signed
Left

119

599

599

1

120

600

600

1

121

601

601

1

122

602

602

1

See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Assumption Override 1 1 = Yes Blank = No Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 1 = Yes Blank = No Set on electronic application to override assumption 2: Parents’ AGI assumed equal to sum of parents’ earned income portions. Assumption Override 3 1 = Yes Blank = No Set on the electronic application to override assumption 3: Student’s Number in College assumed to be one. Assumption Override 4 1 = Yes Blank = No Set on the electronic application to override assumption 4: Student’s AGI assumed equal to sum of student’s and spouse’s earned income portions.

Left

Left

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-82

FAFSA Application Export Record Layout (Continued)
Field # Start End Length Changes
123 603 603 1

Field Name
Assumption Override 5 Set on the electronic application to override assumption 5: Parents’ income from Worksheet C assumed to be zero. Assumption Override 6 Set on the electronic application to override assumption 6: Student’s income from Worksheet C assumed to be zero. Filler

Valid Content
1 = Yes Blank = No

Justify Signed
Left

124

604

604

1

1 = Yes Blank = No

Left

125

605

800

Total Bytes

800

196 Modified field length from 29 bytes This layout was previously 650 bytes

For ED Use Only

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-83

Correction Export Record Layout
(CORR04IN)
Field # Start End Length Changes
1 1 1 1 Modified valid content 9

Field Name

Valid Content

Justify
Left

2

2

10

Correction Year Indicator 4, will always be ‘4’ (for 20032004) Indicates the cycle year to which the correction should be applied. Original Social Security 001010001 to 999999999 Number The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Space(s) First two characters of last . (Period) name. Will be constant ’ (Apostrophe) throughout the cycle, - (Dash) regardless of corrections Blank to last name. If non-blank, first character must contain a letter and second character must be non-numeric. Transaction Number 01 to 99 The CPS transaction number of the ISIR being corrected. SAR Field Number 000 to 999 Correction #1 SAR number of the data element correction See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section of this technical reference.

Right

3

11

12

2

Left

4

13

14

2

Right

5

15

17

3

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-84

Correction Export Record Layout (Continued)
Field # Start End Length Changes
6 18 52 35

Field Name
Correction Data 1 New value for field being corrected. See Correction Data Entry Specification for SAR Field Numbers in the Processing Codes section of this technical reference.

Valid Content
0 to 9 Uppercase A to Z . (Period) ' (Apostrophe) , (Comma) - (Dash) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Corrected Data Can be blank 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction Same as Valid Content for field #6, Correction Data 1 000 to 999 SAR number of the data element correction

Justify
Left

7 8 9 10 11 12 13 14 15 16 17

53 56 91 94 129 132 167 170 205 208 243

55 90 93 128 131 166 169 204 207 242 245

3 35 3 35 3 35 3 35 3 35 3

SAR Field Number – Correction #2 Correction Data 2 SAR Field Number – Correction #3 Correction Data 3 SAR Field Number Correction #4 Correction Data 4 SAR Field Number Correction #5 Correction Data 5 SAR Field Number Correction #6 Correction Data 6 SAR Field Number Correction #7

Right Left Right Left Right Left Right Left Right Left Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-85

Correction Export Record Layout (Continued)
Field # Start End Length Changes
18 19 20 21 22 23 24 25 26 27 28 29 246 281 284 319 322 357 360 395 398 433 436 471 280 283 318 321 356 359 394 397 432 435 470 476 35 3 35 3 35 3 35 3 35 3 35 6

Field Name
Correction Data 7

Valid Content

Justify
Left Right Left Right Left Right Left Right Left Right Left Left

Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #8 SAR number of the data element correction Correction Data 8 Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #9 SAR number of the data element correction Correction Data 9 Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #10 SAR number of the data element correction Correction Data 10 Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #11 SAR number of the data element correction Correction Data 11 Same as Valid Content for field #6, Correction Data 1 SAR Field Number 000 to 999 Correction #12 SAR number of the data element correction Correction Data 12 Same as Valid Content for field #6, Correction Data 1 EDE Federal School Code X00000 to X99999 Blank Originating Federal Valid characters for the first School Code. position are 0 (zero), B, E, or G.

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-86

Correction Export Record Layout (Continued)
Field # Start End Length Changes
30 477 526 50

Field Name

Valid Content

Justify
Left

31

527

527

1 Added

Student’s E-mail Address One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Reject Override A Date of 1 = Yes Birth year is 1900 to Blank = No 1928. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override B 1 = Yes Date of Birth since Blank = No September 1, 1986. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details.

Left

32

528

528

1

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-87

Correction Export Record Layout (Continued)
Field # Start End Length Changes
33 529 529 1 Added

Field Name

Valid Content

Justify
Left

Reject Override C 1 = Yes Taxes paid is greater than Blank = No zero and greater than or equal to 40% of the AGI, but not equal to or greater than AGI. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override N 1 = Yes Missing first or last name. Blank = No See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Reject Override W 1 = Yes Questionable number of Blank = No family members, greater than 15. See Table of Reject Codes and How to Respond to Each in the Processing Codes section of this technical reference for further details. Assumption Override 1 Parents’ Number in College assumed to be 1 when the number in college is greater than 6. Assumption Override 2 Parents’ AGI assumed equal to sum of father and mother earned income portions. Allow AGI to be zero or blank as entered.

34

530

530

1

Left

35

531

531

1

Left

36

532

532

1

1 = Yes Blank = No

Left

37

533

533

1

1 = Yes Blank = No

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-88

Correction Export Record Layout (Continued)
Field # Start End Length Changes
38 534 534 1

Field Name
Assumption Override 3 Student’s Number in College assumed to be 1 when number in college equals number in the household and both are greater than 2. Assumption Override 4 Student’s AGI assumed equal to the sum of student and spouse earned income portions. Allow AGI to be zero or blank as entered. Assumption Override 5 Parents' total from worksheet C assumed to be zero. Allow parents' income from worksheet C to be less than or equal to parents’ total income. Assumption Override 6 Student’s total from worksheet C assumed to be zero. Allow student’s income from worksheet C to be less than or equal to student’s total income. Filler Transaction Receipt Date

Valid Content
1 = Yes Blank = No

Justify
Left

39

535

535

1

1 = Yes Blank = No

Left

40

536

536

1

1 = Yes Blank = No

Left

41

537

537

1

1 = Yes Blank = No

Left

42 43

538 555

554 562

17 8 Modified valid content

For ED Use Only Format is CCYYMMDD 20030101 to 20040827

Left Left

44 45

563 575

574 579

12 Changed length from 14 bytes 5 Serial Number

The date you received the correction for data entry. Filler For ED Use Only 00001 to 99999

Left Right

46

580 Total Bytes

580 580

1

Must be non-blank Must be in ascending sequential order. Input Record Type

H = Correction

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-89

Duplicate Request Export Record Layout
(CORR04IN)
Field # Start End Length Changes
1 1 1 1 Modified valid content 13 3 9

Field Name
Correction Year Indicator Indicates the cycle year to which the correction should be applied. Filler ISIR Record Request #1 Original Social Security Number #1 The student's original SSN as processed initially by the CPS. Name ID #1

Valid Content
4, will always be ‘4’ (for 20032004)

Justify
Left

2 3 4

2 15 18

14 17 26

For ED Use Only Will always be ‘199’ 001010001 to 999999999

Left Left Right

5

27

28

2

6

29

30

2

Uppercase A to Z Spaces(s) The student's original first . (Period) two characters of the last ’ (Apostrophe) name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. Transaction Number #1 01 to 99

Left

Right

7 8 9 10

31 53 56 65

52 55 64 66

22 3 9 2

The CPS generated transaction number indicating the sequencing of ISIR transaction. Filler ISIR Record Request #2 Original Social Security Number #2 Name ID #2

For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1

Left Left Right Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-90

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes
11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 67 69 91 94 103 105 107 129 132 141 143 145 167 170 179 181 183 205 208 217 219 221 243 246 255 257 259 281 284 293 295 297 319 322 68 90 93 102 104 106 128 131 140 142 144 166 169 178 180 182 204 207 216 218 220 242 245 254 256 258 280 283 292 294 296 318 321 330 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9

Field Name
Transaction Number #2 Filler ISIR Record Request #3 Original Social Security Number #3 Name ID #3 Transaction Number #3 Filler ISIR Record Request #4 Original Social Security Number #4 Name ID #4 Transaction Number #4 Filler ISIR Record Request #5 Original Social Security Number #5 Name ID #5 Transaction Number #5 Filler ISIR Record Request #6 Original Social Security Number #6 Name ID #6 Transaction Number #6 Filler ISIR Record Request #7 Original Social Security Number #7 Name ID #7 Transaction Number #7 Filler ISIR Record Request #8 Original Social Security Number #8 Name ID #8 Transaction Number #8 Filler ISIR Record Request #9 Original Social Security Number #9

Valid Content
01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999

Justify
Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-91

Duplicate Request Export Record Layout (Continued)
Field # Start End Length Changes
45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 60 61 62 63 331 333 335 357 360 369 371 373 395 398 407 409 411 433 436 445 447 449 471 332 334 356 359 368 370 372 394 397 406 408 410 432 435 444 446 448 470 476 2 2 22 3 9 2 2 22 3 9 2 2 22 3 9 2 2 22 6

Field Name
Name ID #9 Transaction Number #9 Filler ISIR Record Request #10 Original Social Security Number #10 Name ID #10 Transaction Number #10 Filler ISIR Record Request #11 Original Social Security Number #11 Name ID #11 Transaction Number #11 Filler ISIR Record Request #12 Original Social Security Number #12 Name ID #12 Transaction Number #12 Filler EDE Federal School Code Originating Federal School Code. Filler

Valid Content
Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 01 to 99 For ED Use Only X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. For ED Use Only

Justify
Left Right Left Left Right Left Right Left Left Right Left Right Left Left Right Left Right Left Left

64 65

477 555

554 562

78 Changed Filler from 76 bytes 8 Modified valid content 17 Changed Filler from 19 bytes 1

Left Left

66 67

563 580 Total Bytes

579 580 580

Transaction Receipt Date Format is CCYYMMDD 20030101 to 20040827 Date you are requesting the Duplicates. Filler For ED Use Only Input Record Type D = Duplicate

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-92

Signature Record Export Record Layout
(SIGS04IN)
Field # Start End Length Changes
1 2 1 2 1 10 1 Modified valid content 9

Field Name
Batch Year Original Social Security Number

Valid Content
4, will always be ‘4’ (for 20032004) 001010001 to 999999999

Justify
Left Right

3

11

12

2

4 5 6 7 8 9

13 15 18 19 53 56

14 17 18 52 55 56

2 3 Modified Valid Content 1 34 3 Modified Valid Content 1

The student's original SSN as processed initially by the CPS. Name ID Uppercase A to Z Spaces(s) The student's original first . (Period) two characters of the last ’ (Apostrophe) name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric. Filler For ED Use Only SAR Field Number Will always be ‘101’ Correction Data-Signed By Filler SAR Field NumberOptional Correction DataPreparer’s SignatureOptional A = Applicant Only B = Applicant and Parent P = Parent Only For ED Use Only Will be ‘104’ Will be ‘1’

Left

Right Left Left Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-93

Signature Record Layout (Continued)
Field # Start End Length Changes
10 11 57 471 470 476 414 Changed Filler from 415 bytes 6 Filler Federal School Code

Field Name

Valid Content
For ED Use Only X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G. For ED Use Only

Justify
Left Left

12 13

477 555

554 562

78 Changed Filler from 75 bytes 8 Modified valid content 12 Changed Filler from 14 bytes 5

Filler

Left Left

14 15

563 575

574 579

Transaction Receipt Date Format is CCYYMMDD 20030101 to 20040827 The date you received the correction for data entry. Filler For ED Use Only Serial Number Must be non-blank Must be in ascending sequential order. Input Record Type 00001 to 99999

Left Right

16

580 Total Bytes

580 580

1

S = Any other signature

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-94

FDR Export Record Layout
(FDRS04IN)
Field # Start End Length Changes
1 2 3 4 1 2 15 18 1 14 17 26 1 Modified valid content 13 3 9

Field Name
Batch Year Filler ISIR Record Request #1 Original Social Security Number #1

Valid Content
4, will always be ‘4’ (for 20032004) For ED Use Only Will always be ‘199’ 001010001 to 999999999

Justify
Left Left Right Right

5

27

28

2

The student's original SSN as processed initially by the CPS. Name ID #1 Uppercase A to Z Spaces(s) The student's original first . (Period) two characters of the last ’ (Apostrophe) name. - (Dash) Blank If non-blank, the first character must contain a letter and the second character must be nonnumeric For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’

Left

6 7 8 9 10 11 12 13 14 15

29 53 56 65 67 91 94 103 105 129

52 55 64 66 90 93 102 104 128 131

24 3 9 2 24 3 9 2 24 3

Filler ISIR Record Request #2 Original Social Security Number #2 Name ID #2 Filler ISIR Record Request #3 Original Social Security Number #3 Name ID #3 Filler ISIR Record Request #4

Left Right Right Left Left Right Right Left Left Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-95

FDR Export Record Layout (Continued)
Field # Start End Length Changes
16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 132 141 143 167 170 179 181 205 208 217 219 243 246 255 257 281 284 293 295 319 322 331 333 357 360 369 371 395 398 407 409 140 142 166 169 178 180 204 207 216 218 242 245 254 256 280 283 292 294 318 321 330 332 356 359 368 370 394 397 406 408 432 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24 3 9 2 24

Field Name
Original Social Security Number #4 Name ID #4 Filler ISIR Record Request #5 Original Social Security Number #5 Name ID #5 Filler ISIR Record Request #6 Original Social Security Number #6 Name ID #6 Filler ISIR Record Request #7 Original Social Security Number #7 Name ID #7 Filler ISIR Record Request #8 Original Social Security Number #8 Name ID #8 Filler ISIR Record Request #9 Original Social Security Number #9 Name ID #9 Filler ISIR Record Request #10 Original Social Security Number #10 Name ID #10 Filler ISIR Record Request #11 Original Social Security Number #11 Name ID #11 Filler

Valid Content
001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only

Justify
Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left Right Right Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-96

FDR Export Record Layout (Continued)
Field # Start End Length Changes
47 48 49 50 51 433 436 445 447 580 Total Bytes 435 444 446 579 580 580 3 9 2 133 1

Field Name
ISIR Record Request # 12 Original Social Security Number #12 Name ID #12 Filler Input Record Type

Valid Content
Will always be ‘199’ 001010001 to 999999999 Same as Name ID #1 For ED Use Only F = FDR Requests

Justify
Right Right Left Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-97

School Web Student Signature Hold Information Record Layout
(HOLD04OP)
Field # Start End Length Changes
1 1 9 9

Field Name

Valid Content

Justify
Right

Student’s Original Social 001010001 to 999999999 Security Number The student's original SSN as provided on the application. Student's Last Name If non-blank, first character must be a letter. Second character must be non-numeric.

2

10

25

16

3

26

37

12

Student's First Name If non-blank, first character must be a letter.

4 5

38 39

38 73

1 35

Student’s Middle Initial Permanent Mailing Address

0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank 0 to 9 Uppercase A to Z Space(s) . (period) ' (apostrophe) - (dash) Can be blank Uppercase A to Z Blank 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Blank

Left

Left

Left Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-98

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
6 74 89 16

Field Name

Valid Content

Justify
Left

7

90

91

2

8 9 10 11

92 97 105 115

96 104 114 122

5 8 10 8

12

123

123

1

13

124

124

1

Student’s Permanent City 0 to 9 Uppercase A to Z . (Period) ’ (Apostrophe) - (Dash) , (Comma) # (Number) @ (At) % (Percent or care of) & (Ampersand) / (Slash) Space(s) Student’s Permanent Uppercase A to Z State Valid postal code See State/Country/ Jurisdiction Codes in the Processing Codes section of this technical reference. Blank Student’s Permanent Zip 00000 to 99999 Code Blank Student’s Date of Birth Format is CCYYMMDD 19000101 to 19991231 Blank Student’s Permanent 0000000000 to 9999999999 Phone Number Blank Modified Date Added Format is CCYYMMDD where valid CC = 20 content Date that the record was YY = Year 03 or 04 placed on Hold. MM = Month 01-12 DD = Day 01-31 Added 3 Electronic Application 3 = Easy FAFSA Deleted Entry Source Code 6 = Spanish FAFSA on the Web 5 = FAFSA 7 = Renewal FAFSA on the Express Indicates the origin of Web the electronic 8 = English FAFSA on the Web application. 9 = FAA Access Signed By A = Applicant Only B = Applicant and Parent P = Parent only Blank = No signatures

Left

Right Left Right Left

Right

Right

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-99

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
14 125 125 1

Field Name
Dependency Status

Valid Content
D = Dependent I = Independent

Justify
Left

15

126

134

9

16

135

136

2

17

137

142

6

18

143

149

7

Pre-determined by origin software based on Dependency Status data provided. RAPP SSN 001010001 to 999999999 Blank (valid only on nonWill be provided if Renewal Application) application was a Renewal. RAPP Name ID Uppercase A to Z Space(s) Will be provided if . (period) application was a ' (apostrophe) Renewal. - (dash) Blank (valid only on nonRenewal Application) Federal School Code X00000 to X99999 Blank Valid characters for the first position are 0 (zero), B, E, or G Destination Number ‘TGXXXXX’ where XXXXX is the 5-digit code for your SAIG assigned when destination number initial Enrollment Form was processed.

Left

Left

Left

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-100

School Web Student Signature Hold Information Record Layout (Continued)
Field # Start End Length Changes
19 150 199 50

Field Name

Valid Content

Justify
Left

20

200 Total Bytes

200 200

1

Student's E-mail address One and only one '@' (at-sign) allowed. Before @: • at least one valid character • all characters in the range of ASCII 33-126, except for the following 12 characters < > ( ) [ ] \ , ; : " @ • period ‘.’ cannot be first, last or adjacent to another period After @: • at least one valid character • only letters, digits, hyphen, underscore, and period (AZ, a-z, 0-9, -, _, .) • hyphen, underscore, and period cannot be first, last, or adjacent to a period Filler For ED Use Only

Left

November 2002 (2003-2004)

EDE Technical Reference

Record Layouts 3-101