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NOTICE INVITING TENDER
Dear Sirs, Sub: Supply of spares for Universal Drill Machines working at GDK.5 Incline - Reg -o0oWe shall be obliged if you will kindly quote your lowest price and time of delivery for supply of the material as per list attached herewith. Enquiry Number Date Last date for receipt of tender Date of opening tender R1112O0229 04.10.2012 25.10.2012, 12.00 noon 25.10..2012, 04.00 pm
Tenders should be posted in sealed envelope IN TWO COVER BASIS clearly superscribed with the subject, enquiry number, due date of opening tender, without which the covers will not be taken for delivery and would be returned to the sender. The offers from the Vendors registered with SCCL will only be considered. Tender to be submitted to: The General Manager, The Singareni Collieries Company Limited, Area GM Office, RG.I, P.O. Godavarikhani, Dist. Karimnagar, Pin: 505 209, Andhra Pradesh For and on behalf of The Singareni Collieries Company Limited,
Encl: Items list General Terms & Conditions.
FAN DRIVE HYDRAULIC MOTOR BUSH DUPLEX CHAIN SPROCKET BUSH DIA 40/DIA56 SLIDING ASSLY SPOOL SEAL KIT FILTER ELEMENT Part No D138GX0309 D138CXY305 D138CXY304 D138CXY203 D138CXY106 K6035A 8010001 Qty. b) Copies of purchase orders in support of proof of having supplied to OEM or notarised copy of Trade Agreement of the OEM with OPM or their authorized dealer. Tenderers are requested to furnish Vendor Registration No. of being manufacturer of the Assemblies/Sub assemblies/Components. SCCL is eligible to take central value added tax (CENVAT) credit while discharging the excise duty liability on the ‘out put’ (ie. In view of the above change in Excise duty and Service tax policy. 6 in respect of Excise duty/Service tax thoroughly and quote accordingly. for the above items. The Central Government has levied excise duty on commodity “Coal’ falling under the central excise tariff heading 2701 of the first schedule to the central excise tariff Act 1985.2012 ITEMS LIST Item SNo 1 2 3 4 5 6 7 Item Code 7948380462 7948380176 7948380360 7948380358 7948380371 7948380838 8025037514 Material Desc. 1 1 1 1 2 10 9 Unit NOS NOS NOS NOS NOS NOS NOS Store/Plant RG-II Area Stores RG-II Area Stores RG-II Area Stores RG-II Area Stores RG-II Area Stores RG-II Area Stores RG-II Area Stores Make: Simplex/Equivalent reputed make Note: 1. duly notarized. 4. The following documents are to be submitted by OPM or their authorized dealer to establish themselves as OPM or their authorized dealer. coal has become dutiable good.10. Tenderers are requested to submit their bids in Three covers as mentioned below: . a) Self-certificate.. copy of latest valid Authorized Dealership Certificate issued by their principles shall be submitted along with the offer.. 5. on their quotation. R1112O0229 Date: 04. No. Since the end product of SCCL ie. all the tenderers are requested to go through the terms & conditions Sl. The offers from the Vendors registered with SCCL will only be considered. coal).2 Enquiry No. The above Tender is on TWO COVER BASIS . 2. 3 Offers from OEM (Original Equipment Manufacturer)/OPM (Original Parts Manufacturer)/ OES (Original Equipment Supplier)/ Proven Manufacturer or their authorized dealers will only be considered. In case of Authorized Dealers.
undertakings Performance reports if any NSIC or SSI..3 Part A – Technical offer (in one cover): i) ii) iii) iv) v) vi) vii) Technical parameters of the equipment The machinery installed by the manufacturer Technical Competence of the manufacturers Order copies for supplies made to reputed concerns or Govt. Specimen copy of Part C without prices. To avoid inadvertent opening of the cover.. ie. Part A. Cover No..Price bid (in one cover) i) Basic price quoted PVC formula if any. warranty/guarantee. spares depot. LD penalty. Delivery period. applicability of taxes and duties. duty taxes and other commercial terms viz. ISO certificates along with other documents drawings & specifications Service support. credit rebate etc.Commercial terms (in one cover) i) ii) Validity. Closing & opening date of the tender and name & address of the bidder. due date of the submission of the tenderer and due date of opening of tender and name & address of the bidder. all the 3 covers should be distinctly marked with the following on its left hand top corner. All the 3 covers are to be individually sealed and superscribed as mentioned above and shall be kept in another sealed cover superscribing enquiry No. Part C. Part B. i) ii) iii) Enquiry Number & date and name & address of the bidder. Part-A/ Part-B/Part-C as the case may be and name & address of the bidder. B & covers will be opened on the due date of the tender opening .
he should get himself registered with the central excise department for issue of dealer invoice under Central Excise Act as a first stage dealer (if not already registered as such) to pass . TIN & CST No. If the prices quoted are on FOR Destination basis packing & forwarding charges are deemed to be inclusive. the packing & forwarding charges will be limited to that actually loaded on his offer or 2% whichever is lower. If the prices are quoted on Ex-works /Ex-factory and in case specific mention is not made regarding packing & forwarding charges but states that the same as extra. Freight and Transit insurance charges are deemed to be inclusive. Any additional freight charge over and above of the above loading on basic shall be to the account of tenderer only. Central Excise Registration No. If the prices quoted are on Ex-works/Ex-factory and in case Road freight charges are not mentioned loading will be done (a) @2% of the basic within the state of Andhra Pradesh (b) @3% of the basic for Chennai / Southern India (excluding Andhra Pradesh) and Mumbai regions (c) @4% of the basic for Delhi and Kolkata regions and other places. 4) Freight charges: ____________________________. Note: Excise duty is applicable on Basic price. If prices quoted are on FOR Destination basis. 3. Service Tax Registration No.4 Annexure – 1 TERMS AND CONDITIONS FORMAT ENCLOSURE TO ENQUIRY: (TO BE INCORPORATED BY THE TENDERER ALONG WITH THEIR QUOTATION. a charge of either 2% of basic or the maximum quoted by any others against the same enquiry whichever is higher will be loaded to the offer for the purpose of comparison. IF ANY BLANK IS UNFILLED OR NOT CONFIRMED ANY OTHER TERMS. 2. If the prices quoted are on FOR Destination basis freight charges are deemed to be inclusive. The registration particulars are furnished hereunder: 1. Packing & Forwarding. Service Tax Act and APVAT Act 2005.33% on landed cost will be loaded in case of revenue items and 0.THE SAME CAN BE TAKEN TO THE ADVANTAGE OF SCCL) 1) Price Condition: _____________________________. Payment will be restricted to the amount loaded or actuals whichever is less. 6) Excise Duty:________________________________. a) SCCL hals centralized registration under Central Excise Act. If the prices quoted are on Ex-works/Ex-factory and in case firm not mentioned against the insurance 0.5% on basic in case of capital items will be loaded. c) The tenderer has to invariably mention their excise/service registration number and 8 Digit Excise Tariff Code and description of Excisable goods (HSN) as per Central Excise Tariff 1985 (CETA 1985) of the enquired items in their offer. wherever leviable on the goods/services to be supplied/provided. If the prices quoted are on FOR Destination basis Transit insurance charges are deemed to be inclusive. AAACT8873FST001 AAACT8873FEM001 28150117915 b) The tenderers have to separately mention excise duty/service tax. d) In case the tenderer is an authorized dealer/distributor of the manufacturer. 5) Transit Insurance:_________________________. 3) Packing & Forwarding charges: _____________. 2) Discount:_____________________________________. In case order is placed on such firm.
if any firm has quoted as extra. Seller should pass on the benefit to the buyer. he should submit Dealer Invoice clearly indicating the CVD (Counter Veiling duty) and SAD (Special CVD) component of Bill of entry whereby import is taken place. Note: If the rates quoted are on CST basis.. 10) Guarantee: ____________________________. will be to firm’s account only. such dealer should also get himself registered with the central excise dept. other than an authorized dealer/fist stage dealer with eligibility to issue excise invoice.5 on the benefit of excise duty to SCCL on the goods to be supplied issuing first stage dealer invoice in addition to commercial invoice. f) If the dealer is an importer. the same shall be specifically confirmed by the manufacturer if supply is to be made by him directly. he shall submit a certificate to that effect from their manufacturer. applicable rate of tax as per Entry of Goods into local area Act. and issue dealer invoice in addition to issue of commercial invoice to pass on excise duty benefit to SCCL. the supplier should pay the difference amount to SCCL. In such case freight etc. Otherwise. g) In case the item is not excisable under CETA 1985. In case the supplier fails to deliver the material within the delivery schedule prescribed in the order and SCCL is forced to purchase such material from any other manufacturer / supplier at a higher price. 2001 will be loaded additionally wherever applicable. The dealer shall also issue a commercial invoice for the above. whether extra / Inclusive / Not Applicable/ Nil. 11) Price Variation Clause: Prices shall be FIRM till complete execution of order. SCCL Standard Guarantee terms are 12 months from the date of commissioning or 18 months from the date of supply whichever is earlier. However if any firm has not accepted FIRM price due to various reasons and not mentioned the price variation limit in the offer. and SCCL is entitled to avail CENVAT credit on excise duty on the goods being purchased. Note: The firm shall clearly specify the above taxes. 12) Risk Purchase Clause: _______________. Price variation clause will not be applicable. Defective material shall be replaced/repaired at free of cost. the same may be loaded as extra for comparison purpose only. In case the goods to be supplied by an authorized dealer are not excisable. 7) CST / APVAT/ TOT: ________________________. 13) Price Fall Clause:____________________. in case the seller sells similar material to public or private concern within a period of 06(six) months from the date of receipt of order at price less . 8) Works Contract Tax:______________________. 15% of the value of the basic price quoted will be loaded and payment on account of price variation will be limited to the same. e) Where the goods are to be supplied by a dealer. CST @ 2% is applicable against Form – C. f) In respect of service contracts. the service providers shall be required to quote service tax separately in the offer and they shall raise tax invoices indicating the component of service tax while claiming payments. 9) Any other taxes: _________________________.
14) Late delivery Penalty: _______________. Quotation should be kept valid for a minimum period of 120/180 days from the date of opening the tender. 18) Validity: ____________________________. 1% of the landed cost will be loaded to the firm’s offer for comparison purpose. from the date of either receipt of material at our stores or collection of material from Transporter’s Godown subject to acceptability. 20) Quotation should be free from corrections. Quotation without signature of tenderer will be rejected. 26) Quotations received after stipulated time and date will not be considered for whatsoever reasons therefore. The Singareni Collieries Company Limited. 16) Payment Terms : _____________________. SCCL standard Performance Bank Guarantee Terms are to submit 10% of the order value from any Nationalized Bank towards satisfactory performance of the material supplied over and above 3 months after warrantee period. if any should be sent along with quotation.6 than the price offered to buyer (SCCL). 23) Tenderers quoting for imported material should state clearly whether the material they are offering will be imported against their own quota license. erasing. enquiry. 27) The SCCL is not responsible for postal delays. if any tenderer has submitted revised / subsequent quotation with different / revised rates. the revised / latest quotation of that tenderer will only be considered. 17) Delivery Schedule : _________________. 15) Performance Bank Guarantee: _______. A Photostat copy of present valid DGS & D Rate Contract with latest amendments. terms and conditions. Organizations / SCCL / CIL along with their offer to enable us to take early action. Typewriting. If payment terms are other than SCCL Payment terms. 25) Offers should be submitted in ink. SCCL standard terms of payment are 100% payment through cheque within 30 days. Prices should be quoted in figures and in words. kindly state “Regretted”. Wherever not quoted. enquiry number and date and the due date of closing and opening of the tender. The quoted amounts should be mentioned in words also and should be free from corrections. . no payment will be made. OTHER STANDARD TERMS: 19) Tenders should be posted in a sealed envelop clearly superscribing with subject of enquiry. if the material is not supplied as per the delivery schedule of the order subject to force majeure conditions. if any. The firm has to submit price bid and technical bid separately. 24) If the due date of opening of the tender is postponed for any reasons. 22) Tenderers have to submit Current price list / latest order copies of enquired items supplied to any Govt. SCCL Standard Late delivery penalty terms are @1% per week and up to a maximum of 10% value of the undelivered portion will be levied. 21) The quantities indicated in the enquiry are tentative and may increase or decrease at the time of placement of order. without which the tender will not be considered. reserves the right to apply those prices for this order also. If the quality of material is found to be defective and not as per the specifications.
6. terms and conditions of original order. 34) If the Company finds that the material supplied are not of the correct quality or not according to the specifications required by the Company or otherwise not satisfactory owing to any reasons of which the company shall be sole judge. Whether the firm is a Limited Company / Public or Private /Partnership firm with names of the partners thereof. who is signing on the quotation should be mentioned in the offer. the matter will be referred to Arbitration in accordance with the Indian Arbitration Act. 29) Current price list and illustrated catalogue of items offered wherever applicable should accompany the quotation. 3. 35) In all cases of disputes. Risk purchase clause. the decision of Company shall be final. The Company shall be entitled to refuse or accept of the said material. 36) If any firm has not mentioned regarding Fall Clause. 37) Information on the following to be furnished along with the tender 1. Penalty Clause clause. L..7 28) Material should be booked to the consignee and not to self. failing this. guarantee clause. Income tax permanent Account Number. Validity and payment terms etc. 33) Name and Designation of the person. cancel the contract and buy its requirement in the open market and sue on the supplier for non-fulfillment of the contract including claim for liquidated damages. 31) The Company does not bind itself to accept the lowest tender or assign any reasons for nonacceptance. Ramagundam Area-I . Sales Tax registration Number / VAT No. 30) All the supplies must be marked with firm name and date of supply for identification of supplies. 39) QUANTITY VARIATION: The bidder shall agree to accept part order at unit prices without limitation and accept to enhancement of ordered quantity up to 40% during the order validity period at the same price. it will be construed that the firm has accepted to SCCL terms and conditions and the same will be incorporated while placing the order. 2. Enquiry / order in part or in full can be cancelled at any time without assigning any reasons. Authorized Dealership / Patnership certificates with manufacturers 38) SCCL reserves the right to inspect the manufacturing unit of any of the enquired / offered items to ascertain its capacity and capability.D. 5. 32) Bank Charges : To suppliers account only. No correspondence will be entertained in this regard with suppliers./ TIN No / TOT No. 4. Any dispute or difference or any matter arising out of contract or Purchase Order or incidental there to under this enquiry shall be subject to jurisdiction of Competent Court in Andhra Pradesh situated at GodavariKhani alone and not at other places. The Company also does not bind itself to place order for the entire quantity enquired for and reserves the right to distribute the orders for any or all the items on more than one firm. Bankers names and address. General Manager. Service Tax Registration Number. PVC Clause.
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