This action might not be possible to undo. Are you sure you want to continue?
REGULAR BOARD MEETING, PUBLIC SESSION 2012 OCTOBER 9 , 7:00 P.M. BOARD ROOM, EDUCATION CENTRE
V- verbal M – material 1. 2. 3. 4. 5. 6. CALL TO ORDER O CANADA SPECIAL MUSICAL PRESENTATION – Parkside Collegiate Institute Stage Band APPROVAL OF AGENDA OFFICIAL RECORD RECOGNITIONS a. Safe Schools Tool Kit b. The Pledge - Julie Maltby, TVDSB - Mandy Fields, CTV CONFLICTS OF INTEREST CHAIRS’ ANNOUNCMENTS DIRECTOR’S ANNOUNCEMENTS PUBLIC INPUT - none ADMINISTRATIVE PRESENTATIONS a. Report from TVDSB Safe Schools on the Elementary Survey Results and Follow-up b. Child and Youth Network Letter of Support MINUTES OF THE 2012 SEPTEMBER 25 BOARD MEETING a. Confirmation of Minutes b. Business Arising from Minutes STUDENT TRUSTEES’ UPDATE REPORTS FROM THE ADMINISTRATION - none V V M M V
7. 8. 9. 10. 11.
V V V
M M M
REPORTS OF COMMITTEES a. Special Education Advisory Committee, 2012 September 11 b. First Nations Advisory Committee, 2012 September 18 c. Policy Working Committee, 2012 September 25 d. Chairs’ Committee, 2012 October 3 e. Committee of the Whole In- Camera, 2012 October 9 COMMUNICATIONS a. Ontario Public School Boards’ Association – Update NOTICE OF MOTION MOTION – NOTICE OF WHICH HAS BEEN GIVEN – none ADDITIONAL ITEMS QUESTIONS/COMMENTS BY MEMBERS ADJOURNMENT
M M M M V V
17. 18. 19. 20. 21.
2012 October 9
We regret to record the deaths of: Terrell Johnson, a 21-year-old student at G. A. Wheable Collegiate and Vocational Institute on 2012 September 30; and Ethan Alder, a 3-year-old student at Woodland Heights Public School on 2012 October 2.
THAMES VALLEY DISTRICT SCHOOL BOARD
2012 SEPTEMBER 25 BOARD ROOM, EDUCATION CENTRE The Board met in regular session on 2012 September 25 in the Board Room at the Education Centre, meeting in public session at 7:04 p.m. to 9:40 p.m. The following were in attendance: TRUSTEES ADMINISTRATION AND OTHERS
J. Bennett (Chair) R. Campbell D. Clark J. Coghlin P. Forron T. Grant Regrets: P. Sattler, G. Hart, W. Huff
P. Jaffe E. Kim B. McKinnon S. Polhill (-8:00) R. Tisdale J. Todd (7:40)
B. Tucker M. Sereda L. Elliott K. Edgar S. Hughes K. Meeson M. Moynihan
M.E. Smith B. Sonier P. Tufts K. Wilkinson K. Bushell S. Christie K. Young K. Aitken
1. CALL TO ORDER Board Chair J. Bennett called the meeting to order at 7:05 p.m. 2. /3. O CANADA AND SPECIAL MUSICAL PRESENTATION The appreciation of the Board was extended to Annandale School’s Grade 8 Band and Conductor Mary Kingsbury for leading in the singing of O’ Canada and performing two musical selections. 4. APPROVAL OF AGENDA The agenda was approved on motion of D. Clark, seconded by P. Jaffe. 5. OFFICIAL RECORD S. Christie, Supervisor, Corporate Services, read the following official record into the minutes: Dustin Empey, a 16-year-old student at Ingersoll District Collegiate Institute on 2012 September 19.
6. RECOGNITIONS a. Sir Frederick Banting Secondary School – Safe Schools Award Supt. B. Sonier recognized the Safe Schools Action Team of Sir Frederick Banting Secondary School who were the recipients of the Premier’s Safe Schools Award. The Safe Schools Action Team included P. Greenburg, V. Towell, G. Joling, D. Idibe and K. Mezger. The school was acknowledged for its work in creating a positive, inclusive school environment through school-led bullying prevention including The Pledge which raises public awareness about bullying.
2012 September 25…2
b. Executive Superintendent L. Elliott – Supervisory Officer Leadership Award Director Tucker acknowledged the outstanding achievement by Exec. Supt. L. Elliott, the recipient of the 2012 Ontario Public Supervisory Officials’ Association Distinguished Leadership Award. The award is presented annually to supervisory officials who demonstrate outstanding leadership and ability in public education. Exec. Supt. Elliott thanked the Board for the recognition and its continued support. 7. CONFLICTS OF INTEREST Trustees Jaffe and Todd declared conflicts of interest on item 15.c citing spousal employment with the Board. 8. CHAIR’S ANNOUNCEMENTS Chair Bennett advised that she attended a dinner hosted by Youth Opportunities Unlimited (YOU) at the “You Made It” café where she met several students who have benefited from the program. 9. DIRECTOR’S ANNOUNCEMENTS Director Tucker recognized and congratulated Supervisor H. Gerrits who has accepted the position of Manager of Full-Day Kindergarten and Child Care Initiatives effective 2013 January 1. Supervisor Gerrits thanked the Board for its continued support. 10. PUBLIC INPUT – none 11. ADMINISTRATIVE PRESENTATIONS a. Student Voice Supt. K. Edgar introduced M. Ferdinand and the Student Voice team. The students came together to create the “Student Voice” which is the expression of the students’ opinions regarding decisions that affect their learning and school life. The Student Voice project provides a road map where students are empowered to work together to reach their full potential and become a transforming influence on their education, their school culture and their lives. The Student Voice team shared a video presentation that included messages that resonated with the students to develop a First Class Student Voice icon. The students felt it was important to have a way to communicate with staff and, therefore, a Student Voice icon will be made available to all TVDSB staff on the First Class email system.
The following highlights of the initiative were presented: • The Student Voice can be a powerful tool for fostering resiliency by providing in-school opportunities to strengthen a student’s protective factors. The Resiliency Research folder in First Class will provide staff with several concrete tips and tools for promoting resiliency in students. Schools are encouraged to develop their own Student Voice Committee. Within the First Class icon, mission statements, as well as practical tools to develop the committee, will be available for use and modification. Students suggest that members of the committee come together from a wide range of backgrounds, specifically including those who would not typically attend other school extra-curricular activities. The Student Voice project spotlights the experience of everyday students who have faced adversity and overcome challenges to academic success. Video and corresponding collaborative activities have been developed to expose staff to real life scenarios and to encourage students to build resiliency skills.
2012 September 25…3
10. ADMINISTRATIVE PRESENTATIONS – cont’d a. Student Voice – cont’d • • • Under the First Class icon, there will be documents that offer tips and tools for staff to incorporate the Student Voice initiative into their schools. There are many ways for students to earn credits and graduate including the TVDSB Framework for Supporting Student Success. All secondary school websites were reviewed during the project. Suggestions were made on how to make all websites student friendly.
Following the presentation, the Student Voice team responded to questions posed by members. It was noted that some of these students have been will assist in implementing the initiative into schools, a Student Voice Forum will be held at the end of November and they will participate in a number of presentations to various groups to roll out the First Class Student Voice icon. 12. MINUTES OF THE 2012 SEPTEMBER 11 BOARD MEETING a. Confirmation of Minutes The minutes of the Regular Board Meeting of 2012 September 11 were adopted on motion of J. Coghlin, seconded by T. Grant. b. Business Arising from the Minutes Trustee Coghlin questioned the status of paperless meetings. Technology support within the Board Room and meeting rooms continues to be an issue. It was agreed that if trustees want a paper copy, they are to contact Corporate Services. i. Before and After School Program The Director asked Supervisor Gerrits to provide an update on the Board’s Before and After school program. She noted that there is a minimum, established number of students required in order to offer the program. Currently, there are only seven operators as there is not enough viability across the Board to offer it at all schools. Five to eight students are required to avoid increased fees to parent. Following registration in May, parents are advised which programs will run. It was confirmed that programs will not be cancelled if the viability changes between May and September as the Board recognizes that parents are relying on the program. Supervisor Gerrits noted that they are now assessing wait lists and an update will be provided with the Full-day Kindergarten report later in the fall. 13. STUDENT TRUSTEES’ UPDATE Student Trustee P. Forron advised that the first Student Advisory Council meeting will be held on 2012 October 10. Student Trustee E. Kim noted that they will be reviewing the minutes from the Student Governance symposium held in June. Additional items may be added to the agenda as it has not yet been finalized. 14. REPORTS FROM THE ADMINISTRATION a. Secondary School Boundaries for Technology Emphasis Schools Supt. M. Moynihan noted that a report was received by the trustees on 2011 October 25 designating secondary emphasis school boundaries for students residing in Elgin, Middlesex and Oxford Counties for technologies.
2012 September 25…4
13. REPORTS FROM THE ADMINISTRATION – cont’d a. Secondary School Boundaries for Technology Emphasis Schools – cont’d
Recommendation 3. b identified Middlesex County students residing within the Medway High School attendance area. It was realized that this designation may, in fact, split students within a village (e.g. Arva, Birr) into two secondary schools. The amended boundaries will maintain students from a village to be designated to the same technology emphasis school. As that was not the intent at the time, Senior Administration is looking to the Board for support in keeping students residing within any villages (Birr, Arva, Elginfield, Lucan and Clandeboye) along Richmond Street North (Hwy #4) in the Medway High School attendance areas at the same school. The Edulog system currently reflects this designation as this was the intent of the original report. RECOMMENDATION: That, effective 2012 October 01, all students residing in the Medway high school attendance area wishing to attend a technology emphasis school will be designated as follows: • Students to attend SDCI for emphasis technology programming: Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession 6 North Part Lot 21 in the Township of Middlesex Centre, County of Middlesex, proceeding north on Wonderland Road (County Road #56) to the south west corner and including 21554 Wonderland Road N, legally described as Concession 6 North Part Lot 20 Registered Plan 1028 Lot 1 in the Township of Middlesex Centre, County of Middlesex; thence proceeding North along Wonderland Road, including all parcels fronting Wonderland Road to the East up to Elginfield Road; thence proceeding westerly along Elginfield Road (County Road #7), including all parcels fronting Elginfield Road to the North; thence proceeding northerly along the centre line of Denfield Road all parcels fronting Denfield Road to the west to the Middlesex County line; and • Student to attend Sir George Ross SS for emphasis technology programming: Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession 6 North Part Lot 21 in the Township of Middlesex Centre, County of Middlesex, proceeding north on Wonderland Road (County Road #56) to the south west corner and excluding 21554 Wonderland Road N, legally described as Concession 6 North Part Lot 20 Registered Plan 1028 Lot 1 in the Township of Middlesex Centre, County of Middlesex; thence proceeding North along the back of all parcels fronting Wonderland Road to the East up to Elginfield Road; thence proceeding westerly along the back of the northern parcels facing Elginfield Road (County Road #7); thence proceeding northerly along the centre line of Denfield Road, including all parcels fronting Denfield Road to the east to the Middlesex County line. The recommendation was approved on motion of J. Coghlin, seconded by T. Grant. It was confirmed that no students would be required to transfer schools as a result of the change.
2012 September 25…5
15. REPORTS OF COMMITTEES a. REPORT OF THE CHAIRS’ COMMITTEE 2012 September 19 9:10 a.m. – 11:36 a.m.
MEMBERS J. Bennett (Chair) T. Grant G. Hart R. Tisdale
ADMINISTRATION AND OTHERS B. Tucker S. Christie
1. APPROVAL OF AGENDA The agenda was approved by motion. 2. CONFLICTS OF INTEREST - none declared 3. REVIEW OF 2012 SEPTEMBER 25 BOARD AGENDA The agendas for the in-camera and public Board meetings of 2012 September 25 was discussed and updated. 4. CORRESPONDENCE – none 5. STRATEGIC PLANNING Director Tucker reported that Exec. Supt. M. Sereda will attend a future meeting to bring an update on the Board’s Strategic Plan, rebranding and public input. 6. PRINCIPAL/VICE PRINCIPAL INTERVIEWS Trustees interested in participating on the upcoming principal/vice-principal interviews were assigned. The following motion was moved and carried: That Trustees Grant and McKinnon participate on the Elementary Principal interviews on November 9, 2012, and Trustees Bennett and Campbell on the Elementary Vice-Principal interviews on November 15, 2012. 7. AGENDA FOR OCTOBER 12 TRUSTEE/SO PLANNING DAY Director Tucker updated the Committee on plans for the October 12 Trustee/SO Planning Day. He will determine trustee availability. It was noted that the Pupil Accommodation and Facility Organization policy and Capital Planning guiding principles will be discussed at the October 12 session and brought to the Policy Working Committee in October or November for consideration. A date to bring the Board Improvement Plan to the Board will be determined. 8. BUDGET DEBRIEFING Director Tucker advised that it will be necessary for the Board to pass a motion on the revised budget related to changes in the GSNs before the end of the calendar year and sought trustee direction on scheduling an early meeting to discuss the budget process. It was agreed to schedule a trustee caucus in October and a Budget Advisory Committee meeting. The dates will be determined. 9. IN-CAMERA The Committee moved in camera by motion at 10:20 a.m. to discuss personal and negotiation matters. It reconvened in public session at 11:03 a.m.
2012 September 25…6
14. REPORTS OF COMMITTEES – cont’d a. REPORT OF THE CHAIRS’ COMMITTEE – cont’d
10. OTHER BUSINESS a. Questions for Transportation Update on October 9 Trustee Hart suggested that questions related to the transportation update be provided to STS prior to the October 9, 2012, meeting. Some questions were offered. b. Meeting with Area MPPs It was suggested that a date to meet with the area MPPs be scheduled to update them on current Board issues and discuss follow-up items. Potential dates will be sought. c. 2012-13 Board Presentation Schedule Director Tucker presented the draft 2012-13 Board Administrative presentation schedule.
d. Meeting with the London District Catholic School Board It was suggested that a meeting with the London District Catholic School Board be scheduled. Chair Bennett will contact the LDCSB Chair to suggest potential dates as well as a scheduling a meeting with the Board Chairs and Directors. e. Student Trustee Mentors The selection of the student trustee mentors was discussed. The 2011-12 mentors, Trustees Grant and Jaffe, agreed to continue in the role for the 2012-13 term. 11. FUTURE MEETINGS The following Committee meetings were scheduled for 9:00 a.m.: • • October 3, 17; November 7, 21. It was noted that it may be necessary to reschedule the October 3 meeting to 9:30 a.m. 12. ADJOURNMENT The meeting adjourned at 11:36 a.m. by motion. RECOMMENDATION: That Trustees Grant and McKinnon participate on the Elementary Principal interviews on November 9, 2012, and Trustees Bennett and Campbell on the Elementary Vice-Principal interviews on November 15, 2012.
J. BENNETT Chairperson The recommendation was approved on motion of T. Grant, seconded by J. Coghlin. A Budget Advisory Committee meeting was scheduled for 2012 November 13 where recent changes in the Grants for Student Needs and the implications of the budget moving forward will be discussed.
2012 September 25…7
14. REPORTS OF COMMITTEES – cont’d b. REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE 2012 September 17 2:18 p.m. – 2:47 p.m.
MEMBERS R. Campbell (Chair) P. Sattler (via teleconference) J. Bennett D. Clark Regrets: B. McKinnon, P. Jaffe Absent: T. Grant
ADMINISTRATION AND OTHERS B. Tucker K. Young K. Aitken K. Bushell
1. APPROVAL OF AGENDA The agenda was revised to have Item 7 follow Item 4. It was approved, as amended, by motion. 2. CONFLICTS OF INTEREST – none declared 3. REPORT OF THE 2012 FEBRUARY 9 MEETING – provided for information 4. BUSINESS ARISING FROM THE 2012 FEBRUARY 9 MEETING – none 5. CHILD AND YOUTH AGENDA FEEDBACK AND ENDORSEMENT PROCESS Director Tucker distributed a sample letter of commitment to the Child and Youth Network noting that this has been a joint effort with L. Livingstone and over 180 organizations. He commented that the Board aligns itself with the City of London in four priority areas including ending poverty, literacy, healthy eating initiatives and family centered service systems. He recognized the many staff within TVDSB who continue to attend community meetings and take an active role in the Child and Youth Network. The committee agreed to support the initiative and take the necessary steps to move forward with the Letter of Commitment to continue to strengthen London’s support for children, youth and families. 6. TVDSB/CITY OF LONDON LIAISON COMMITTEE Director Tucker distributed draft Terms of Reference for the City of London and the TVDSB Liaison Committee to provide a venue for strategic discussions on matters of common interest and emerging issues. The Committee will also provide an opportunity to share information, such as capital projects, the Child and Youth Network and infrastructure projects. It was noted that the agreement includes Administration playing a role on the Committee, and a decision-making process through consensus be made by recommendation. Further minor revisions to the document were noted. Director Tucker noted that the draft Terms of Reference would be taken to the next City of London Community Services meeting on 2012 October 22. He and Chair Bennett will attend that meeting and update the Board accordingly.
2012 September 25…8
14. REPORTS OF COMMITTEES – cont’d b. REPORT OF THE LONG-TERM COMMUNITY PARTNERSHIPS COMMITTEE – cont’d 6. TVDSB/CITY OF LONDON LIAISON COMMITTEE – cont’d Subsequent to a minor change within the document, the following motion was moved and carried: That the Long-Term Community Partnerships Committee support the City of London and Thames Valley District School Board Liaison Committee and its revised Terms of Reference. 7. RECIPROCAL USE AGREEMENT WITH THE CITY OF LONDON Exec. Officer K. Bushell joined the meeting to discuss the Joint Use Agreement with the City of London. The new agreement will have the City of London pay for the use of TVDSB facilities where previously, City use of TVDSB’s facilities outnumbered schools’ use of City facilities. The Agreement will also benefit students and schools by generating funds anticipated to be in excess of $100,000 per year. It will also open up opportunities for more ice, pool and park time for students. The City of London will benefit by having guaranteed access to historically booked space, priority bookings of schools and the ability to book well in advance of program dates. TVDSB schools will receive a portion of the proceeds to help fund busing to arenas, lifeguards for pools, etc. The funding formula for schools will be 50 cents on the dollar where 75% of that funding received will go back into the school and 25% held central to supplement schools that do not generate rentals. It was noted that soccer associations must now book through TVDSB’s Community Use of Facilities to rent fields or obtain permits where they previously reserved facilities through the City. It was requested that parent groups be notified of the Joint Use Agreement. The Director thanked K. Young, K. Bushell and P. Amaral for their work in developing the final Joint Use Agreement. A copy of the Agreement will be brought to the Board. 8. OTHER BUSINESS - none 9. DATE AND TIME OF NEXT MEETING The next meeting will be at the call of the Director and/or Chair. 10. ADJOURNMENT The meeting adjourned at 2:47 p.m. by motion RECOMMENDATIONS: none
R. CAMPBELL Chairperson Trustee Jaffe noted that he attended an Accommodation Review Committee meeting at Central Secondary School on 2012 September 20. The Mayor was present as well as two City Councillors. Emerging issues and common interest items were discussed. He advised that the City representatives made a public plea to keep Lorne Avenue Public School open and offered a partnership to work toward this end. Trustee Jaffe will contact the Mayor to inquire about his plans for moving forward.
2012 September 25…9
14. REPORTS OF COMMITTEES – cont’d c. REPORT OF THE COMMITTEE OF THE WHOLE – IN CAMERA 2012 September 25
ADMINISTRATION AND OTHERS
J. Bennett (Chair) R. Campbell D. Clark J. Coghlin P. Forron T. Grant Regrets: P. Sattler, G. Hart, W. Huff
P. Jaffe E. Kim B. McKinnon S. Polhill (-8:00) R. Tisdale J. Todd (9:12)
B. Tucker M. Sereda L. Elliott K. Edgar S. Hughes K. Meeson M. Moynihan
M.E. Smith B. Sonier P. Tufts K. Wilkinson K. Bushell S. Christie K. Young
The Committee met in camera from 5:00 p.m. to 6:25 p.m. and from 9:12 p.m. to 9:40 p.m. 1. APPROVAL OF AGENDA The agenda was approved on motion. 2. CONFLICTS OF INTEREST Conflicts of Interest were declared by Trustees Jaffe and Todd to Section 7 citing spousal employment with the Board. 3. Confidential property, negotiation and personal matters were discussed. 4. RISE AND REPORT A motion to rise and report was moved and carried at 9:40 p.m. RECOMMENDATIONS: 1. That the Board accept the offer to purchase Lucan Public School received 2012 September 17 from The Corporation of the Township of Lucan Biddulph. 2. That the motion approved at the in-camera meeting of September 25, 2012, related to a retirement by mutual consent be approved. J. BENNETT Acting Chairperson The recommendations were approved on motion of J. Bennett, seconded by R. Campbell.
16. ONTARIO PUBLIC SCHOOL BOARDS’ ASSOCIATION (OPSBA) UPDATE Trustee Grant advised the new President was elected at a recent OPSBA meeting. The state of negotiations was also discussed. Trustees were reminded of the upcoming Western Regional OPSBA meeting on 2012 October 13 where training sessions will be offered.
2012 September 25…10
17. NOTICE OF MOTION – none 18. MOTION – NOTICE OF WHICH HAS BEEN GIVEN – none 19. ADDITIONAL ITEMS – none 20. QUESTIONS/COMMENTS BY MEMBERS Chair Bennett welcomed Principal R. Piper of Forest Park Public School to the meeting who is currently participating in the Supervisory Officer Qualification Program. The Board reconvened in-camera Committee of the Whole at 9:00 p.m. to discuss personal matters. It reconvened in public session at 9:40 p.m. 21. ADJOURNMENT The meeting adjourned at 9:43 p.m. on motion of D. Clark, seconded by J. Todd.
2012 September 25…11
SUMMARY OF APPROVED RECOMMENDATIONS OF 2012 SEPTEMBER 25 That, effective 2012 October 01, all students residing in the Medway high school attendance area wishing to attend a technology emphasis school will be designated as follows: Students to attend SDCI for emphasis technology programming: Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession 6 North Part Lot 21 in the Township of Middlesex Centre, County of Middlesex, proceeding north on Wonderland Road (County Road #56) to the south west corner and including 21554 Wonderland Road N, legally described as Concession 6 North Part Lot 20 Registered Plan 1028 Lot 1 in the Township of Middlesex Centre, County of Middlesex; thence proceeding North along Wonderland Road, including all parcels fronting Wonderland Road to the East up to Elginfield Road; thence proceeding westerly along Elginfield Road (County Road #7), including all parcels fronting Elginfield Road to the North; thence proceeding northerly along the centre line of Denfield Road all parcels fronting Denfield Road to the west to the Middlesex County line; and Student to attend Sir George Ross SS for emphasis technology programming: Starting at the South East corner of 21497 Wonderland Road N, legally described as Concession 6 North Part Lot 21 in the Township of Middlesex Centre, County of Middlesex, proceeding north on Wonderland Road (County Road #56) to the south west corner and excluding 21554 Wonderland Road N, legally described as Concession 6 North Part Lot 20 Registered Plan 1028 Lot 1 in the Township of Middlesex Centre, County of Middlesex; thence proceeding North along the back of all parcels fronting Wonderland Road to the East up to Elginfield Road; thence proceeding westerly along the back of the northern parcels facing Elginfield Road (County Road #7); thence proceeding northerly along the centre line of Denfield Road, including all parcels fronting Denfield Road to the east to the Middlesex County line. That Trustees Grant and McKinnon participate on the Elementary Principal interviews on November 9, 2012, and Trustees Bennett and Campbell on the Elementary Vice-Principal interviews on November 15, 2012. That the Board accept the offer to purchase Lucan Public School received 2012 September 17 from The Corporation of the Township of Lucan Biddulph. That the motion approved at the in-camera meeting of September 25, 2012, related to a retirement by mutual consent be approved.
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE 2012 September 11 12:20 p.m. - 1:55 p.m. Members Thames Valley Children’s Centre, J. Gritzan (Chair) Trustee T. Grant (Vice-Chair) Autism Ontario, S. Bishop Children’s Aid Society of London & Middlesex, M. Cvetkovich Chippewas of the Thames, C. Dendias Community Living London, S. Wilson Epilepsy Support Centre, B. Harvey FASD E.L.M.O., P. Schuck Learning Disabilities Association of Ontario, T. Fawdry +1:10, B. Wludyka Thames Valley Council of Home and School Associations, A. Morell +12:41 Trustee J. Bennett Trustee R. Campbell Vanier Children’s Services, T. Green -1:10 Voice for Hearing Impaired Children, M. Barbeau Administration and Others Elementary Principal, L. Carswell Elementary Principal, R. Culhane Superintendent of Special Education, K. Edgar Learning Supervisor (Acting), B. Noble
Regrets: Absent: Guests: 1
Easter Seal Society, A. Morse Association for Bright Children, D. Ensing Christine Thammavongsa
CALL TO ORDER The meeting was called to order at 12:20 p.m. in the London Room at the Education Centre by Chair Gritzan. CONFIRMATION OF AGENDA The agenda was amended to add Superintendent Update under New Business. The agenda was approved as amended. CONFLICT OF INTEREST None. MINUTES OF MEETING FROM 2012 JUNE 05 The minutes were approved as printed. BUSINESS ARISING FROM THE MINUTES OF 2012 JUNE 05 T. Grant noted Item 7. Recommendations for the special education budget and special education report were passed by the Board of Trustees. RESCHEDULE MEETINGS The meeting originally scheduled for 2012 December 03 is rescheduled to 2012 December 04 due to a conflict with a Special Board Meeting. The meeting originally scheduled for 2013 April 01 is rescheduled to 2013 April 08 due to a conflict with Easter Monday.
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - continued 7 SEAC DVD Deferred to the meeting of 02 October 2012. MACSE MEETING SUMMARY OF 2012 JUNE T. Grant summarized the meeting and provided the attached notes (Appendix A). NUMBER OF STUDENTS BY EXCEPTIONALITY AND GRADE REPORT Supt. K. Edgar provided an updated report to the committee (Appendix B). The Individual Education Plans (IEP) are due to be updated/rolled over in October and will be reflected on future reports. A request was made for statistics regarding the transition to full day kindergarten. B. Noble will follow up with the learning coordinators at their next meeting if this information is available at this time.
10 NEW BUSINESS Supt. K. Edgar noted a request has been made to the Thames Valley Secondary School Administrator’s Council for two secondary administrators to sit on SEAC. B. Noble is Acting Learning Supervisor, temporarily replacing J. Johnston. Association for Bright Children has submitted a letter to the Board requesting Christine Thammavongsa be approved as the alternate member for SEAC. The request is going forward to the Board Meeting of 11 September 2012. The following updates were provided: The Mental Health Strategic Plan is entering its fourth year. There is a series of five mental health series workshops scheduled this year open to all staff: • 24 October 2012, Engaging Student Learning • 21 November 2012, Compassion Fatigue and Staff Burn-out • 20 March 2013, Impact of Anxiety and Depression on Learning • 24 April 2013, Differentiated Instruction for Mental Health • 15 May 2013, Creating Mentally Healthy Environments The new Behaviour Support Model has been rolled out. Previously, the Steps for Success program ran three sessions per year with a maximum of 8 students enrolled in each session. Students attended the program on a full-time basis. After completing a session, students returned to their home schools, with follow-up support from the Steps for Success Behaviour Resource Team (if necessary). The new model is a self-contained classroom located within a regular school environment staffed by a special education teacher and an educational assistant. The classroom is designed to support students with acknowledged behaviour concerns which impede the student's success in the regular class environment. Students will be enrolled in the Behaviour Support Classroom for one of two sessions offered during the academic year. The main focus of the Behaviour Support Classroom program is to teach positive behaviours and enhance social interactions. Academic success impacts significantly upon a student’s self-concept, and as such, academic instruction in literacy and numeracy will be provided in addition to other subjects. Class size is limited to eight students. As part of the new Behaviour Support Model there has been an increase to the START TEAM Educational Assistants (EA’s). These EA’s may be assigned to schools through the application process for up to four weeks. Currently, all START EA’s are on assignment. There has been a great deal of interest from staff regarding new assistive technology classes. Currently, a pilot class is running which focuses on literacy strategies.
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE - continued 10. NEW BUSINESS – continued
Summer Student Project has been very successful to date. Following the Student Voice Conference, one secondary school created clips with a ‘Share the Wealth with Mental Health’ theme that are broadcast as part of the morning announcements. Through a variety of funds/grants, the Board was able to hire six summer students to work on the student voice project. These six students were required to watch Director Tucker’s ‘The Why’ video. As well, these students met with Director Tucker and received permission to use pieces of his video in their own video. M. Ferdinand, the project lead will be invited to a future SEAC meeting as well as at least one of the six students to present and discuss the Student Voice video in its entirety. St. Joseph’s Health Care London holds monthly Mental Health Lunch and Learn sessions. Dr. Barrie Evans, Coordinator of Psychological Services for the Thames Valley District School Board will present an update on the Board’s Mental Health Strategy on 07 November 2012. Mental health nurses in schools must fit with the TVDSB mental health plan and ensure compliance with PPM 149 which mandates that agencies cannot perform services in schools of which school boards have an employee group that can perform the same service. CCAC mental health nurses could focus on substance abuse and addiction as TVDSB does not have staff that specializes in this. Supt. Edgar is meeting with G. Dhinsa on 12 September 2012 to discuss this initiative. A request was made to invite D. Goodwin to a future SEAC meeting to provide an update on SCIP (School Community and Intervention Partnership). Program access agreements have been implemented in order to provide a consistent process board wide for agencies/groups wanting access to students so the Board can control who is in the schools and for what purpose. This will help to ensure there are no violations to PPM 149. Agencies will not be allowed in schools until a Program Access Agreement is signed. School Within a College (SWAC) continues to be a success. Fanshawe College has partnered with Thames Valley District School Board again for the 2012-2013 school year to offer three sections of SWAC. There will be two sections at London campus of Fanshawe College and one section at St. Thomas campus of Fanshawe College. Secondary Schools select students to participate and these students attend college five days a week and work on their OSSD credits with a high school teacher. SWAC students also have the opportunity to study up to four dual credit courses (college credits delivered by college instructors) over both semesters. This year, we also have School Within a University (SWAU) in partnership with Western University. This program will provide an opportunity for 25 TVDSB students to complete up to six senior high school courses needed for graduation, and earn a university credit at no cost all on the Western University campus. School staff selects students who meet criteria set by the school board and the university's admissions office to demonstrate that they are academically capable. All secondary schools are aware of the SWAC and SWAU programs. The SWAC and SWAU teachers will be invited to a future SEAC meeting to provide an update.
REPORT OF THE SPECIAL EDUCATION ADVISORY COMMITTEE – continued 11 FORUM ASSOCIATION UPDATES Learning Disabilities Association of Ontario received funding for two projects: • The Parents Reaching Out (PRO) project will support newcomer and immigrant families who have children with special needs. • “The Book Talks” Family Literacy Nights (Appendix C) J. Bennett noted there is an opportunity to provide input for the Board’s strategic planning on 27 September 2012 at the Education Centre and on 04 October 2012 at Ingersoll District Collegiate Institute. The start time for both dates is 4:30 pm for refreshments followed by the session at 5:00 pm. J. Bennett advised that the Chairs’ Committee of the Board made a decision, some time ago, to conduct paperless meetings. Many committees of the Board have now adopted this policy and SEAC members agreed to do the same.
12 FUTURE MEETING DATES Date Tuesday, October 02, 2012 Monday, November 05, 2012 Tuesday, December 04, 2012 Tuesday, January 08, 2013 Tuesday, February 05, 2013 Tuesday, March 05, 2013 Monday, April 08, 2013 Monday, May 06, 2013 Tuesday, June 04, 2013
Time 11:45 am-03:00 pm 06:30 pm-09:30 pm 11:45 am-03:00 pm 11:45 am-03:00 pm 11:45 am-03:00 pm 11:45 am-03:00 pm 06:30 pm-09:30 pm 06:30 pm-09:30 pm 11:45 am-03:00 pm
Location London Room, Education Centre London Room, Education Centre London Room, Education Centre London Room, Education Centre London Room, Education Centre London Room, Education Centre London Room, Education Centre London Room, Education Centre London Room, Education Centre
13 FUTURE AGENDA ITEMS 1. Number of Students by Exceptionality and Grade Report (Standing Item - K. Edgar) 2. SEAC Learning Website 3. Developmental Services Ontario (DSO) Organizations Presentation 4. OAFCCD DVD (October, A. Morse) 5. Program Research Update (C. Stager) 6. Strategic Planning Process 7. SCIP Update (D. Goodwin) 8. SWAC/SWAU Update (R. Bell, J. Dowsett, M. Sereda) 9. Student Voice Project (M. Ferdinand, Student TBA) 10. Behaviour Support Classroom Update (TBA) 14 ADJOURNMENT The meeting adjourned at 1:55 p.m. on motion. RECOMMENDATIONS: None. J. GRITZAN Chair
REPORT OF THE FIRST NATIONS ADVISORY COMMITTEE MEETING 2012 September 18 3:08 p.m. to 4:32 p.m. MEMBERS ADMINISTRATION AND OTHERS
W. Huff (Chair) J. Bennett, Trustee M. Burch, Chippewas of the Thames L. Cornelius, Oneida Nation of the Thames (+3:34) D. Grosbeck, Chippewas of the Thames S. Smith, Oneida Nation of the Thames G. Hope, Oneida Nation of the Thames Regrets: L. Nicholas, P. Sattler, C. Thomas
L. Elliott, Executive Superintendent, Program Services L. Mills, Thames Secondary School L. Pressey, Program Services C. Vitsentzatos, Vice Principal, Saunders SS L. De Vos, Principal, Algonquin PS M. Riezebos, Vice Principal, H.B. Beal SS J. Fitzsimmons, Lambeth Public School
1. CALL TO ORDER The meeting convened at 3:08 p.m. in the Cafeteria at Thames Secondary School. 2. APPROVAL OF AGENDA – The agenda was approved as printed by motion. 3. CONFLICTS OF INTEREST S. Smith declared a conflict on item 6.c citing staffing matters. Chair Huff welcomed all members to the start of a new school year. Participants introduced themselves. 4. REPORT OF MEETING – 2012 JUNE 26 – provided for information 5. BUSINESS ARISING FROM MINUTES – none 6. PROGRAM SERVICES UPDATE Exec. Supt. L. Elliott welcomed Vice-Principal L. De Vos of Algonquin Public School who is assisting her with revisions to the independent procedure on Native Language. She noted that C. Brunette will resume her role in October as FNMI Education Advisor. Exec. Supt. Elliott advised the Committee of the two sources of funding--Grants for Student Needs and proposal funding from the Ministry of Education. This year, the opportunity for proposal funding and the submission date from the Ministry was in July. The Board requested the maximum allotment of $80,000. A response from the Ministry should be received shortly. a. Ministry Funding Proposal 2012-2013 Exec. Supt. Elliott reviewed the Funding Opportunities for Aboriginal Education 2012-2013 submitted to support student achievement. The total funding requested was $80,000 for the following four projects: 1. 2. 3. 4. Improving Secondary Student OSSLT Results $25k Improving Elementary Student Literacy Results $30k Elder in Residence $15k Improving Student Attendance $10k
In response to a question, the distribution of funds was discussed and it was noted that the Ministry will determine the level of funding each project will receive.
2012 September 18…2
6. Program Services Update – cont’d b. Fourth R, Uniting Our Nations Annual Report 2011-2012 Exec. Supt. Elliott reviewed the Fourth R’s annual report in detail. Numerous programs were offered during the 2011-2012 school year where 215 students from 33 schools participated in at least one of the programs. Programs differed in terms of duration and format, and included mentoring and transition conferences for elementary students as well as mentoring, culture camp, and FNMI Student Advisory Council for secondary students. Common themes included a focus on healthy relationship development, the provision of culturally-relevant experiences and an emphasis on mentoring. The Uniting our Nations programs align closely with the Ministry of Education’s FNMI Policy Statement where quality programming, services and resources to create learning opportunities that support academic achievement and identity building are provided. The report provides summary tables to demonstrate the number of schools and youth involved with each program and the growth from last year. There is also a brief update on evaluation activities. Each program is described along with the impact of the initiative. There are five preliminary findings including: 1. Programming is perceived to contribute to student success; 2. Participants experience improved relationships and an increased sense of belonging; 3. Participants gain confidence and leadership skills; 4. The provision of culturally-relevant role models and experiences are key to the success of the programming; and 5. Administrators and educators appreciate the programming and feel it offers something over and above regular programming. It was noted that all 4th R projects are moving forward and proceeding in all schools as approved by the Board during the budget process in June. Further clarification was requested on the Tim Horton’s Onondaga Farm and Muskoka Woods camps. It was noted that the main difference is that one camp is for elementary students and the other for secondary students who struggle with attendance issues. Both camps offer a cultural component.
c. Elementary and Secondary Native Language Staffing and Program Delivery Independent Procedure #9041 The revised draft First Nations Language Instruction independent procedure was reviewed. Exec. Supt. Elliott suggested that the document be taken back to each First Nation for discussion and feedback for consideration. She noted that the document is available for public input for a period of 60 days as of September 4. The Committee broke into small groups to discuss the document in detail. Exec. Supt. Elliott responded to various questions. The issue of language credits and the challenges of certified teachers in all languages were also discussed. Exec. Supt. Elliott advised that additional funding was received from the Ministry to offer three FNMI Summer Literacy programs but that only one was able to run for students at Ealing Public School. Only one class ran as there were not enough students registered for all three.
2012 September 18…3
7. PRINCIPALS’ UPDATE a. Saunders Secondary School Vice-Principal C. Vitsentzatos provided the following update relating to FNMI students at Saunders Secondary School. Registered FNMI Students: Urban Chippewa of the Thames Munsee - Delaware Oneida
33 27 5 72
Total Number of Students on Track to Graduate in 2012-2013: Urban 6 Chippewa of the Thames 9 Munsee - Delaware 1 Oneida 10 FNMI Programming / Courses Offered: Grade 9 Grade 10 Grade 11 - LNN / LNO AO1 (Oneida / Ojibwe Language) th - GLS 1OF (4 R) - LNN / LNO BO1 (Oneida / Ojibwe Language) - HFN 2OF (Indigenous Foods) - LNN / LNO CO1 (Oneida / Ojibwe Language) - NDA 3M1 (Native Studies) - NBV 3C1 (Aboriginal Beliefs and Values) - FNMI CO-OP (4 credit package) - GPP 3OF (FN Leadership) - NDW 4M1 (Native Studies) - FNMI CO-OP (4 credit package)
IODE Award Winners: $100 to the top Oneida student in each grade (October 25 at 7:00 p.m.)
b. H.B. Beal Secondary School Vice-Principal M. Riezebos provided the following update on the program at H. B. Beal Secondary School. Registered FNMI Students: Urban Chippewa of the Thames Munsee - Delaware Oneida
98 12 3 23
First Nations Language Classes It was learned in late August that the teacher scheduled to teach the Chippewas students would not be returning. An advertisement was placed on “Apply to Educate” and potential teachers as suggested by S. McGahey-Albert were contacted. To date, they have been unable to locate a teacher for this semester’s course. M. Riezebos met with the class and arranged to have it moved to semester two to allow more time to search for a teacher. There were 15 students registered in the class. An Oneida language teacher is being sought for semester two.
2012 September 18…4
7. Principals’ Update – cont’d b. H.B. Beal Secondary School – cont’d Native History Class There are three Native History classes including two in semester one (Grade 9 & 10) and one in semester two (Grade 10). Extra-curricular Extra-curricular events have begun. They are pleased to note that four FNMI girls have made the Junior Girls Basketball team. H.B. Beal Secondary School’s FNMI student association committee meetings have been scheduled for Mondays during lunch beginning September 24 at 11:30 a.m. in Room 306. J. Hill and T. Sillaby are the staff advisors. c. Thames Secondary School Principal L. Mills noted that C. Rogers has returned and currently meeting with FNMI students. The mentor program, lunches and activities are now under way. There are 20 students taking the Aboriginal Culture course. FNMI student registration was briefly discussed and it was noted that not all students self-identify. It was questioned if anything further could be done to encourage students to self-identify. d. Lambeth Public School Principal J. Fitzsimmons provided the following update. FNMI students from Standing Stone Elementary School were welcomed following their transition to Lambeth Public School. It was noted that the Grade 7 students are actively participating and engaged and staff are pleased with the success thus far. As a result of a large number of Grade 8 students, there will be three smaller classes assembled. R. Doxtator remains a constant support for FNMI students during their transition and she continues to be well received.
8. COMMUNITY UPDATE a. Chippewas of the Thames First Nation D. Grosbeck advised that the Back-To-School BBQ during parent-teacher night was a success and reported that they now have a full-time Ojibwe language teacher. The Career-Guidance Counsellor is off temporarily and S. McGahey-Albert is filling in. b. Oneida Nation of the Thames G. Hope provided an update on FNMI students including their success during the first week of school although there continues to be staffing and maintenance challenges. He noted that the two camps offered during the summer for student transition were also well received. There is a new teacher at the alternative school and a new student advocate. 9. ADDITIONAL ITEMS Chair Huff noted that new dates will be available for the following committees beginning in October: • Student Attendance Ad Hoc Committee • FNMI Achievement Committee • Native Parent Advisory Committee
2012 September 18…5
10. FUTURE MEETING DATES The next meeting was scheduled for 2012 October 16 at H.B. Beal Secondary School. 11. ADJOURNMENT – The meeting adjourned at 4:32 p.m.
W. HUFF Chairperson
REPORT OF THE POLICY WORKING COMMITTEE MEETING
2012 SEPTEMBER 25 3:04 p.m. to 4:53 p.m.
MEMBERS R. Tisdale (Chair) J. Bennett T. Grant D. Clark
ADMINISTRATION AND OTHERS B. Tucker (-4:26) K. Meeson K. Aitken Solicitor S. Spindler
Regrets: J. Todd, G. Hart
1. APPROVAL OF AGENDA – The agenda was approved on motion. 2. CONFLICTS OF INTEREST – none declared 3. COMMITTEE REPORT OF 2012 JUNE 26 AND 2012 SEPTEMBER 25 TRACKING SHEET The committee requested a time frame of policies and procedures currently on the tracking sheet. The Ministry Memorandum released in the spring including the gap analysis regarding the Expense Reimbursement policy and procedure was discussed. It was confirmed that it would be brought forward to the next Policy Working Committee meeting. The issue of French Immersion and boundaries was noted. It was agreed that a policy and procedure will be brought forward for discussion as soon as possible. 4. POLICY/PROCEDURE – TO COMMITTEE FOLOWING PUBLIC INPUT - none 5. DRAFT POLICIES/PROCEDURES - none 6. DRAFT POLICIES/PROCEDURES REQUIRING ADDITIONAL CONSIDERATION - none 7. POLICIES/PROCEDURES UNDER REVISION a. Student Trustees on the Board Policy and Procedure Supt. M.E. Smith joined the meeting to discuss minor revisions to the Student Trustees on the Board policy and procedure. The revisions reflect the input and consensus of students during the election process of student trustees. Two areas were identified including eligibility and the election process. Reference to the Education Act regarding the definition of a “full-time” student was noted. It was agreed that a student must have six credits within two terms to qualify. It was also noted that the election process now allows each secondary school represented at the debate the right to cast one vote for a candidate to represent the City of London and for a candidate to represent Elgin, Middlesex and Oxford counties. The following motion was moved and carried: That the Student Trustees on the Board policy and procedure be posted for public input for 30 days. b. Transportation Policy and Procedure Supt. K. Meeson presented revisions to the Transportation policy and procedure. She was joined by Solicitor S. Spindler. Student transportation services for TVDSB students is now administered through the transportation consortium, Southwestern Ontario Student Transportation Services (STS). As a result, it was necessary to revise the Transportation policy and procedure.
7. POLICIES AND PROCEDURES UNDER REVISION – cont’d b. Transportation Policy and Procedure – cont’d Solicitor Spindler noted the need for the Board’s policy to be clear and consistent and serve both STS and the LDCSB. It was agreed that the Board needs a better understanding of the expectations of STS. He provided a draft policy for the Committee to review. He suggested that a guideline or transition document replace the current procedure. It would be reviewed on an annual basis through the budget process and outlining services in accordance with STS’s policies and procedures, as well as aligning with the Board policy. It was recommended that the current policy and procedure remain unchanged. In the meantime, the Committee will identify issues that exist within these documents. As well, it will determine if the Board is satisfied with the controls of STS and whether it is necessary to put a revised procedure in place. The Committee requested the following information for review and discussion prior to the next meeting: • • • • • • • • Draft policy (as draft by Solicitor Spindler); E & E Review; Service Agreement; Membership Agreement; Articles; STS Bylaws; Outline of STS governance structure; STS policies and procedures.
The following motion was moved and carried: That the Transportation policy and procedure be brought back to the 2012 October 23 Policy Working Committee for further review and discussion. 8. DRAFT/APPROVED POLICY/PROCEDURE REQUIRING FURTHER CONSIDERATION - none 9. OTHER BUSINESS - none 10. DATE AND TIME OF NEXT MEETING The next meeting was scheduled for Tuesday, October 23 in the Governor Simcoe Room. 11. ADJOURNMENT The meeting adjourned by motion at 4:53 p.m.
RECOMMENDATIONS: none RUTH TISDALE Chairperson
REPORT OF THE CHAIRS’ COMMITTEE 2012 OCTOBER 3 9:30 a.m. – 11:25 a.m. ADMINISTRATION AND OTHERS R. Tisdale B. Tucker S. Christie
MEMBERS J. Bennett (Chair) T. Grant Regrets: G. Hart
APPROVAL OF AGENDA The agenda was approved by motion. CONFLICTS OF INTEREST - none declared REVIEW OF 2012 OCTOBER 9 BOARD AGENDA The agendas for the in-camera and public Board meetings of 2012 October 9 were discussed and updated. CORRESPONDENCE - none STRATEGIC PLANNING Chair Bennett indicated there was a large turn-out including several students to the public session held on the Strategic Plan in London on September 30. Exec. Supt. M. Sereda will attend the next Chairs’ Committee meeting to discuss the launch of the Plan. ESTABLISHMENT OF TRANSPORTATION SUB-COMMITTEE It was suggested that a Transportation sub-committee be formed to review transportation processes and it was agreed to submit a request to the Board to establish an ad hoc committee in this regard. The following motion was moved and carried: That a Transportation Ad Hoc Committee be established to review the transportation service agreement, Board policy and procedures, the Southwestern Transportation System policy and procedures, and to provide recommendations to the Board with a report to be submitted no later than 2013 December 1. On approval, Chair Bennett will advise the London District Catholic School Board of the establishment of the committee. Committee members will be sought at the 2012 October 9 Board meeting.
BUDGET CAUCUS Plans for the October 16 Budget caucus at 5:00 p.m. to consider the 2013 budget process were discussed. BOARD PRESENTATIONS – Safe Schools Survey Results It was noted that a presentation on the Safe Schools survey results will be included on the 2012 October 9 Board meeting agenda.
9. IN CAMERA The Committee moved in camera at 10:24 a.m. to discuss personal and negotiation issues. It reconvened in public session at 11:11 a.m. OTHER BUSINESS a. 0-3 MOE Program Director Tucker advised that a response has been submitted regarding parameters of the Age 0-3 MOE program which has been assigned to school boards. The information will be included in the November Board report. Budget, accommodation, staffing, hiring and community issues will be addressed. b. CYN Letter Director Tucker distributed a letter seeking support for the Child and Youth Network. It will be included with presentation to the Board at the October 9 Board meeting. c. MPP Meeting It was noted that November 23 is the preferred date to meet with the area MPPs. Further information will be provided when the details are finalized. 11. FUTURE MEETINGS The following Committee meetings were scheduled for at 9:00 a.m.: • • 12. October 17; November 7, 21.
ADJOURNMENT The meeting adjourned at 11:25 a.m. by motion.
RECOMMENDATION: That a Transportation Ad Hoc Committee be established to review the transportation service agreement, Board policy and procedures, the Southwestern Transportation System policy and procedures, and to provide recommendations to the Board with a report to be submitted no later than 2013 December 1.
J. BENNETT Chairperson