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DPAS & Walkthrough Internal Measure B Selection Process

System Used
TEACHERS : Review Internal Measures o Teacher logs into PerformancePLUS to view the Internal Measure B Assessments available for their subject and grade o Teachers should view all documents (scoring matrix, admin guide, specs & blueprints, pre-tests, etc.) to ensure all necessary materials and/or forms are present for testing DSC QuickTips PerformancePLUS Internal Measure B Assessments TEACHERS : Order Bubble Sheets o Teacher selects Internal Measure B Assessments on DSC and submits bubble sheets to be printed DSC QuickTips - Internal Measure B Order Bubble Sheets EVALUATORS : Submit Bubble Sheet Order to DSC o Evaluator reviews assessments and submits bubble sheets to be printed by DSC through the DPAS & Walkthrough application DSC QuickTips - Internal Measure B Submit Bubble Sheet Orders TEACHERS : DPAS Measure Selections & Roster Verification Form o Teacher enters Measures Selections Form and Verifies Roster and submits to evaluator for approval DSC QuickTips - Component V: Measure Selection EVALUATORS : Review Teachers Measures Selection Form o Evaluator approves Measure Selection Form or pushes form back to teacher to make changes TEACHERS : Review Bubble Sheets from DSC o Teacher receives bubble sheets from DSC DSC QuickTips Performance Plus Assessments Scan Form Dos and Donts TEACHERS : Assess Students o Teachers assess their students and send completed bubble sheets to DSC o Important: Teacher should not enter open-ended scores in PerformancePLUS until DSC has finished uploading in PerformancePLUS. DSC : Process Bubble Sheets o DSC scans bubble sheets and uploads scores to PerformancePLUS. DSC will contact schools once scores are loaded to PerformancePLUS. TEACHERS : Data Entry in PerformancePLUS o Teacher enters any manual entry scores in PerformancePLUS (if applicable) DOE - PerformancePLUS How to Grade a Open-Ended Questions - Quick Reference Guide TEACHERS : Run Report in PerformancePLUS o Teacher runs report in PerformancePLUS to get student list with raw scores DOE - PerformancePLUS Assessment Scores Report Quick Reference Guide

DPAS & Walkthrough Teacher Access


Revised: 8/1/2012

The purpose of the DPAS application is to provide an electronic means of conducting the DPAS II evaluation process. Each teacher has a Forms page which currently includes the Pre-Observation and Professional Responsibilities Forms that are required for teachers to complete as part of the evaluation process. In addition, the application also includes the forms that evaluators complete as part of the process including the Formative Feedback Form and the Summative Evaluation Form. The application also generates an email that will inform you as to when meetings have been scheduled and provide you with a link to appropriate forms, etc. Please see the end of this QuickTips for samples of the emails you will receive.

Log into DSC Web Applications www.dataservice.org Enter your User Name and Password Change the district to your district Click Login

Once logged in, click DPAS & Walkthrough

Click on View My Info

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Forms that Teachers Add: Pre-Observation Forms Professional Responsibilities Forms Forms that Evaluators Add: Formative Feedback Forms Summative Evaluation Forms Expectation Followup Forms Improvement Plans

Click on Add New Form to create a new form

Please noteAll draft forms will be highlighted in blue. All forms requiring review will be highlighted in yellow.

Overview of the Teacher Forms Screen


Pre-Observation Forms This form is completed by the teacher and reviewed by the evaluator. This will list all of your Pre-Observation Forms. If you save the form as a Draft, only you will be able to view and edit the form. Once you have submitted the form to the evaluator, then both you and the evaluator will be able to view the form. Formative Feedback Forms This form is completed by the evaluator and reviewed by the teacher. The teacher will be able to view and must confirm the receipt of the form once it has been submitted to the teacher. Professional Responsibilities Form This form is completed by the teacher and reviewed by the evaluator. If you save the form as a Draft, only you will be able to view and edit the form. Once you have submitted the form to the evaluator, then both you and the evaluator will be able to view the form. Important: You can update this form throughout the school year. Approved information cant be updated but you will be able to add new information to the form. Summative Evaluation Forms This form is completed by the evaluator and reviewed by the teacher. The teacher will be able to view and must confirm the receipt of the form once it has been submitted to the teacher. Note: The Summative Rating is automatically calculated based on each Component Rating. Expectation Followup Forms If required, this form is completed by the evaluator and reviewed by the teacher. The teacher will be able to view and confirm the form once it has been submitted to the teacher. Improvement Plans If required, this form is completed by the evaluator and reviewed by the teacher. The teacher will be able to view and confirm the form once it has been submitted to the teacher. Walkthrough Forms This form is completed by the observer and reviewed by the teacher if the teacher is selected when the Walkthrough form is completed. The Walkthrough Form information will only be available for those schools/districts who have opted to use this portion of the application. Professional Development For schools/districts using the DSC Professional Development application, this portion of the Forms Screen will list all of the Professional Development workshops a teacher has attended in the past 2 years. Attendance For schools/districts using the DSC Absence Request application, this portion of the Forms screen will list all of the teachers Attendance information for the past two year. Schedule This will show the teachers current eschool schedule. Documents All documents uploaded by the teacher or evaluator (lesson plans, letters sent to parents, etc.) will be listed.

Pre-Observation Form To Add a Form, click on Add New Form from the Teacher Forms screen Click in the text box under each section and enter your response.

Important: Items with a red asterisk (*) are mandatory.

All forms are equipped with an AutoSave function that will automatically save your draft every 3 minutes. Please make sure you still save your document when finished.

Tip: To check for spelling errors, click on the Spell Check icon

If you are not done, you can Save as Draft and continuing working on it at a later time. When complete, click on Submit Form to Evaluator. Note: Once a form is submitted to evaluator it cannot be changed unless pushed back by the evaluator. Once you have submitted the form to the evaluator, you will get a confirmation screen similar to the one shown here. You will be able to upload documents from this screen to be attached to your forms. Note: Once you click Submit Form to Evaluator, an email will be sent to the evaluator for his/her review. The evaluator can either Push Back the Form to you for further edits or Accept the form. You will receive an email for either action. 3

Print/Upload Documents To print the form or upload documents click on the Print/ Upload link from the View My Info screen

To create and print a PDF Form, click on Create PDF

To upload a document, you may name the document in the comments field, then search for the document by clicking on browse. Select the document you wish to upload and click Upload Document

Note: Once a document has been uploaded there will be a paperclip indicating that there is an attachment. You may click on the paperclip link to view the document.

listed by the form

Professional Responsibilities Form To Add a Form, click on Add New Form from the Teacher Forms screen Click in the text box under each section and enter your response.

Tip: To check for spelling errors, click on the Spell Check icon

When complete, click on Submit Form to Evaluator. If you are not done, you can Save as Draft and continuing working on it at a later time. Note: Once you click Submit Form to Evaluator, an email will be sent to the evaluator for his/her review. The evaluator can either Push Back the Form to you for further edits or Accept the form. You will receive an email for either action. Important: You will be able to update this form throughout the year but will not be able to edit information that has been approved by the evaluator. 5

Confirming Formative Evaluations Teachers will get an email once an evaluator submits an Formative Feedback Form. To view the form, click on Forms to Review or View My Info.

Click view next to the formative evaluation form to view the form.

Once you have reviewed the formative evaluation, click on confirm at the bottom of the page

A confirmation screen will appear once confirmed. Click ok if you are sure you want to confirm. Click cancel to return to the formative feedback form. An email will be sent to the evaluator informing them that the form has been reviewed.

Once the form is reviewed and confirmed you can create a PDF or upload documents.

Sample Emails Your Formative Feedback Form has been submitted by your evaluator. Please review and acknowledge the form on-line. Evaluator: Teacher Name Date Submitted: 11/29/2011 1:38:27 PM DSC Walkthrough and DPAS site: https://secure.dataservice.org/DPAS/

Please note: This e-mail was sent from a notification-only address that cannot accept incoming email. Please do not reply to this message. A Pre-Observation Form has been submitted for your review: Name: Teacher Name Emplid: 000000 Date Submitted: 11/29/2011 1:26:50 PM DSC Walkthrough and DPAS site: https://secure.dataservice.org/DPAS/Review/TeacherFormsReview.aspx

Replies to this email will go to the employee who submitted the request at: teacher@district.k12.de.us

Your Pre-Observation Conference Date has been scheduled. Pre-Observation Conference Date/Time: 11/29/2011 02:10 PM. Location: Room 94 Evaluator: Evaluator name Click the following link to enter your Pre-Observation Form: https://secure.dataservice.org/DPAS/TeacherForms/PreObservationFormTeacherEdit.aspx

Please note: This e-mail was sent from a notification-only address that cannot accept incoming email. Please do not reply to this message.

Summary of Events
Teacher prepares Professional Responsibilities Form and submits form to evaluator Evaluator schedules Pre-Observation Meeting Teacher prepares Pre-Observation Form and submits the form to evaluator Evaluator reviews Pre-Observation form Pre-Observation Conference Observation Post Observation Conference Evaluator creates Formative Feedback Form and submits the form to the teacher Teacher reviews Formative Feedback Form and clicks confirm at the bottom of the screen Summative Evaluation Conference Evaluator creates Summative Evaluation Form and submits the form to the teacher Teacher reviews the Summative Evaluation Form

PerformancePLUS Internal Measure B Assessments

Log into PerformancePLUS

Enter your User Name and Password Click Login

Click on Assessments

Enter Grade Level

Enter Subject

Click Show Assessments

The available assessments for your grade level and subject will appear. To view the assessment, click on the assessment name.

To view the actual Pre-Test Assessment, click on Pre-Test link The selected assessment details will appear.

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Important: Teachers should view ALL documents in order to ensure they have all the necessary tools to administer the assessments

DPAS & Walkthrough Order Internal Measure B Bubble Sheets


The purpose of this initial data collection is to identify the Internal Measure B assessments that require the printing of scan forms. This information will also become part of the Measures/Target Form that will be completed as part of the Component V process.

Once logged into DSC Web Application (www.dataservice.org), click DPAS & Walkthrough

Click on Order Internal Measure B Bubble Sheets

Click on Add New

Select the Subject, Grade and Assessment then click on the check boxes for the courses to which you will administer the assessment. Click Save.

Once you have saved your choices, you can Edit your selection by clicking on the Edit link. Click the Add New button to add additional Assessment and Course selections.

DPAS & Walkthrough Component V: Measures Selection

Once logged into DSC Web Application (www.dataservice.org), click DPAS & Walkthrough

Click on View My Info

Click on appropriate Form for your group: Group 1, Group 2 or Group 3.

3 Component V Measures Selection Summary


Group 1 2 3
Derived from DOE Documentation

Definition

Teacher of Record gives grades in math and/or reading for at least 10 students in DCAS tested grades 3-10. Teacher of Record gives grades for at least 10 students in any grade level or subject other than DCAS reading and/or math grades 3-10. Any educator who does not meet the criteria of Group 1 or Group 2 will defer to Group 3. Task Group 1 Group 2 Group 3

Electronically Verify Rosters Select Courses that will be tested with DCAS Select External and/or Internal Measure B assessments and Classes Select Growth Goal Measures

Roster Verification (Group 1 and Group 2 Educators) Click on the View Current Students link to view the students in each class. If all class lists are correct, click the check box to mark that the roster has been verified. Important: If a roster for a class is incorrect, notify the school office in order for the correction to be made in eSchoolPlus.

Measure A Selection (Group 1 Educators) Click either the Math or Reading column next to the classes which are DCAS tested classes.

Measure B Selection (Groups 1 and Group 2 Educators) For Internal Measure B Assessments, select the Subject, Grade and Assessment, then select the class to which you will administer the selected assessment. Finally, click the Add Internal Measure B button. For External Measure B Assessments, select the External Measure then the classes to which you will administer the assessment, then click the Add External Measure B button. Once the form is completed, either Save as Draft or Submit Form to Evaluator. Selected Measure B assessments will be listed below the selection boxes.

Measure C Selection (Group 2 and Group 3 Educators) Click on the drop down to Choose Subject. A Subject specific list of DOE approved Growth Goals will appear. Review each goal then click on the check box for the goals that you have selected then click the Add Measure C button. The selected Measure C Growth Goals will appear below the selection boxes. Once the form is completed, either Save as Draft or Submit Form to Evaluator. Evaluators can either accept the form, or push it back to the teacher or specialist for changes. IMPORTANT : Percentages provided with Growth Goal Measures are recommendations provided by DOE.

Choose Subject from drop

Select Goals

Submit Form to Evaluator or Save as Draft

Performance Plus Assessments Scan Form Dos and Donts IMPORTANT


Open-Ended Questions With All Zeros

If a skip question has all zeros in the bubbles, online data entry in PerformancePLUS is required. These questions are 6 points or higher and do not fit the default bubble sheet option of 1-5. All data entry must be completed after scan forms have been scanned and scores have been uploaded to PerformancePLUS by DSC. The Data Service Center will notify all schools once the scanning is complete and data entry can take place. Open-Ended Questions With NO Zeros

Scan Form Dos


Review Scan Forms

At least five (5) days before administering assessments, review scan forms and identify missing or incorrect forms. Contact the DSC Helpdesk if there are any issues.

Using Scan Forms


Use a No. 2 pencil only. Encourage students to thoroughly & carefully erase changes in answers. Monitor students while testing in order to ensure no one marks on the barcodes.

If a skip question has no zeros in the bubbles, and the scoring rubric includes zero as a valid score, do NOT bubble any value. Blank=0; 1=1; 2=2; 3=3; 4=4; 5=5

Scan Form Donts

Missing Scan Forms

If missing scan forms for a class and/or individual students, contact DSC at helpdesk@dataservice.org, (302)504-7222 or (800) 866-5927.

Do not enter open ended scores in PerformancePLUS before scan form data is loaded. Do not print scan forms at the school. DSC will print all scan forms. Do not staple, rubber band, or paper clip scan forms together. Do not three hole punch scan forms. Do not affix post-it notes to scan form. Do not use pen or red pencil. Do not send blank scan forms back to DSC for processing. Do not spill coffee or other liquids on scan forms.

Returning Scan Forms


Only send original scan forms back to DSC for processing. Scan forms should all be facing the same direction. Returns scan forms as soon as possible.

How to Grade a Open-Ended Questions Quick Reference Guide

Log In
You can access PerformancePLUS by clicking the link in Teacher Access Center or by using your Districts PerformancePLUS url. 1. Your PerformancePLUS url is:

Open Classes Screen


1. Click the Classes Icon:

2. Enter your login and password and click Login

Select Class
1. Click on the Class Name for the class that took the assessment that you need to enter open-ended scores for:

Find Assessment
1. Select the Assessment and click Continue:

2.

Click Grade Assessments link:

Enter Scores Option 1 One Student at a Time


1. Click the icon next to the students name you want to grade first:

Enter Scores Option 2 Mass Enter Grades


1. Click Switch to Mass Grade:

2.

You will only see Open Ended questions here. If you want to give all students the same score for a question, use the fields at the top and click Autofill. Or enter the scores for each student manually.

2.

Enter the point value for the Open Ended questions. You will only see the Open Ended questions listed here.

3.

Click Save or Update when you are done.

3.

Click Save when you are done. Customer Support: 800-333-3619

SunGard K-12 Education

Delaware Component 5 Measure B Assessment Scores Report Quick Reference Guide Open Reports Screen
1. Click the Reports Icon:

Select Report
1. Click on Reports:

2.

Click on PerformanceTRACKER:

3.

Click on Assessment Scores Report:

Select Filter
1. Click on Filters:

Select Assessments
3. Select the Subject and Grade Range; check the box to only display assessments with scores and click Show Assessments:

2.

Click on Assessments:

Select Assessments
1. Check the box next to the Assessment(s) that you want on the report:

What Else Can I Do With the Report?


1. You can do several things with the report after it runs:

2.

Click Run Report: - Share the Report with another user

- Export the Report to Excel - Create a PDF of the Report - Print the Report to a Printer

SunGard K-12 Education

Customer Support: 800-333-3619

Delaware Component 5 Measure B Assessment Scores Report Quick Reference Guide

Select Options (*OPTIONAL*)


1. Click Options:

2.

Select any options that you want to change:

3.

Click Run Report:

SunGard K-12 Education

Customer Support: 800-333-3619