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Town of Westbrook (herein called the “Board”) and Patricia Charles (herein called the “Superintendent”) that the said Board in accordance with its action by election pursuant to Section 10-157 of the Connecticut General Statutes, st on the 1 day of July, 2012 has and does hereby employ the said Patricia Charles as Superintendent of Schools of Westbrook and that Patricia Charles hereby accepts employment as Superintendent of Schools of Westbrook upon the terms and conditions hereinafter set forth. 1. DUTIES
The Superintendent of Schools is the chief executive officer of the Board. In harmony with the policies of the Board of Education, state laws, and state board of education regulations, the Superintendent has the general authority to act at her discretion, subject to later approval by the Board of Education, upon all emergency matters and those as to which her power and duties are not expressly limited or are not particularly set forth. She advises the Board on policies and plans that the Board takes under consideration, and she takes the initiative in presenting to the Board policy and planning issues for the Board’s attention. The Superintendent or her designee as approved by the Board of Education shall attend all meetings of the Board of Education and shall participate in all Board deliberations, except when matters relating to her own employment are under consideration, subject to her rights under the Freedom on Information Act. The Superintendent shall receive notice of all Board committee meetings and she or her designee may attend such meetings. 2. OUTSIDE PROFESSIONAL ACTIVITIES
The Superintendent may undertake consultative work, speaking engagements, writing, lecturing, or other professional duties and obligations provided such activities do not interfere with the meeting of her responsibilities as Superintendent. 3. TERM
The term of said employment is from July 01, 2012 to July 31, 2012. 4. COMPENSATION
The base salary of the Superintendent shall be comprised of the following: A. For the period of July 1, 2012 to July 31, 2012, One Hundred Sixty-Six Thousand, Two Hundred Thirty-Three Dollars ($166,233) payable bi-monthly. The salary for subsequent years shall be as negotiated between the Board and the Superintendent. Any adjustment in salary made during the life of this contract shall be in the form of an amendment and shall become
part of this contract. It is provided, however, that by so doing it shall not be considered that the Board of Education has entered into a new contract with the Superintendent nor that the termination date of the existing contract has been extended. 5. A. FRINGE BENEFITS AND WORKING CONDITIONS (Prorated for 1 month) Eleven Thousand One Hundred Seventy Dollars ($11,170) paid to an insurance carrier pursuant to an annuity contract chosen by the Superintendent. An additional Two Thousand Five Hundred Dollars ($2,500) shall be paid to such annuity in lieu of the incentive payment that was earned by the Superintendent pursuant to the contract for the 2011-2012 year but not taken in salary. The Board of Education shall provide the Superintendent with twenty (20) sick days annually cumulative to two hundred (200) days. Up to twenty-five (25) days per year of sick leave may be utilized for: 1. Illness in family or household 2. Hospitalization of a member of the superintendent’s immediate family The Board shall provide the Superintendent annually with five (5) personal leave days to be used at her discretion. The Board shall provide the Superintendent three (3) bereavement days per year, to be used for death in the immediate family of the administrator. The Board shall provide the Superintendent with twenty-five (25) vacation days annually, exclusive of legal holidays. In the event that the performance of her duties prevents the Superintendent from utilizing all of her annual vacation days, the Board shall compensate the Superintendent for such unused vacation days to a maximum of thirty-five (35) days at a per diem rate of 1/260 of the Superintendent’s base salary. Payment for unused vacation days shall be made at the time the Superintendent leaves employment with the Board. The Board of Education shall provide the Superintendent (and eligible family members) with the same health and medical benefits, including dental insurance, that are provided to members of the teacher bargaining unit and on the same basis such benefits are provided to members of the teacher bargaining unit. For the first year of the contract the Board contribution for medical and dental insurance shall be 84% and the Superintendent shall have a premium cost share of 16%. In any fiscal year of this Agreement, the Superintendent may elect to waive, in writing, insurance coverage, and in lieu thereof may receive a payment of One Thousand Dollars ($1000.00). Such annual payment will be issued with the payroll issued periodically during the fiscal year for which the coverages have been waived. In order to receive such payment, the superintendent must complete and submit a form provided by the Board indicating her intent not to participate in the Board’s insurance coverages and documenting that she has coverage st under another plan, not later than June 1 of the prior fiscal year.
The Superintendent of Schools shall be reimbursed a fixed amount of Six Hundred ($600) Dollars a month for travel and other out of pocket business expenses. ($7200 for the 2011-2012 school year.) The Board shall provide Three Hundred Thousand ($300,000) Dollars of term life insurance for the Superintendent during the term of this Agreement. The Superintendent shall have a comprehensive medical examination once each year. A statement from the examining physician certifying to the physical competency of the Superintendent to perform her duties will be filed with the secretary of the Board and will be treated as confidential information by the Board. The Board shall pay One Thousand Two Hundred ($1,200) Dollars for health expenses not covered under the district insurance, or toward the purchase of a disability insurance policy selected by the Superintendent. Such amount will be paid by the Board directly to the insurance company of the Superintendent’s choice. The Superintendent will have the right to increase this amount through her contributions. The Board shall provide reimbursement of actual expenses incurred for one national and two state superintendent conferences annually in order for the Superintendent to continue professional development and to participate in relevant learning experiences and professional meetings at the local, state, national and international level, and One Thousand ($1000) Dollars for additional conferences related to district initiatives. The Board shall pay the full cost of the Superintendent maintaining membership in five (5) professional organizations of the Superintendent’s choice, (CAPSS, ASCD, AASA, Phi Delta Kappa, NSDC). The Board of Education will pay 50% (to a maximum of $40,000) of the cost of coverage of life insurance and health benefits from the time of the superintendent’s retirement from the Westbrook Public Schools through age 65. After age 65 the superintendent will be allowed to participate in the insurance program (life and health) of the school system at the superintendent’s owi expense. EVALUATION FORMAT
The Board shall evaluate and assess in writing the performance of the Superintendent at least annually during the term of this Agreement. Said evaluation and assessment shall be reasonably related to the goals and objectives of the district for the year in question. The Superintendent shall submit to the Board a recommended format for said written evaluation and assessment of her performance (hereafter “evaluation format”). The evaluation format shall be reasonably objective and shall contain at least the following criteria: board-superintendent relations, community relations, personnel relations, educational program, business matters, professional leadership and personal qualities. The evaluation format shall provide for a rating system both as to overall performance and as to the specific criteria set forth in the evaluation format.
The Board shall meet and discuss the evaluation format with the Superintendent and attempt in good faith to agree on the development and adoption of a mutually agreeable evaluation format. The Board shall adopt an evaluation format within ninety (90) days of the commencement of each year of this Agreement. 7. EVALUATION
The Board in executive session shall evaluate the Superintendent pursuant thereto within ninety (90) th days but not less than sixty (60) days prior to June 30 of each year during the term of this Agreement. In the event that the Board determines under the evaluation format, that the performance of the Superintendent is deficient in any respect, it shall describe in writing in reasonable detail, indicating specific instances when appropriate, said deficient performance. The evaluation shall include recommendations as to areas of improvement in all instances where the Board deems performance to be deficient and all other instances where the Board deems such to be necessary or appropriate. A copy of the written evaluation shall be delivered to the Superintendent within thirty (30) days of its completion and the Superintendent shall have the right to make a written reaction or response to the evaluation which shall become a permanent attachment to the Superintendent’s file. Within thirty (30) days of the written evaluation to the Superintendent, the Board in executive session shall meet with the Superintendent to discuss the evaluation. Whenever the Board has evaluated performance, in whole or in part, to be deficient, or has made recommendations as to areas of improvement, the Chairman of the Board shall appoint a committee of not less than two (2) members of the Board to meet in executive session with the Superintendent and endeavor to assist the Superintendent in improving her performance as to such matters. Said committee shall report to the full Board, with a copy to the Superintendent, its activities and the results thereof within ninety (90) days. Thereafter, the Board may continue the committee and require additional reports where necessary. 8. A. B. TERMINATION All parties by mutual consent may terminate the contract at any time. The Superintendent shall be entitled to terminate the contract upon written notice of ninety (90) days, however the ninety day notice has been reduced by ten (10) days to reflect the receipt of the Superintendent’s notice of resignation on June 21, 2012. The ninety day notice is not required if termination is part of the action to implement a new contract in which case verbal notice by the Superintendent, duly witnessed and recorded in the minutes, is acceptable. The Board may terminate the contract of employment during its term for one or more of the following reasons: (1) (2) Incompetence; Moral misconduct;
Long term disability which prevents the Superintendent from carrying out her duties as described in this Agreement (as established by competent medical evidence). In order to be a “long term disability”, such disability must be for a period in excess of one hundred twenty (120) days; Insubordination against reasonable rules and directives of the Board of Education; Other due and sufficient cause.
In the event the Board seeks to terminate the contract for one of the above reasons, it shall serve on the Superintendent written notice that termination of her contract is under consideration. Such notice shall be accompanied by a written statement of reasons. Within fifteen (15) days after receipt from the Board of written notice that contract termination is under consideration, the Superintendent may file with the Board a written request for a hearing before the Board which shall be held within twenty (20) days after receipt of such request. The Board shall render its decision within fifteen (15) days of such hearing. Such hearing may be in executive session or public session, at the option of the Superintendent, and as permitted by law. The Superintendent shall have the right to her own counsel, at her own expense. Any time limits established herein may be waived by mutual agreement of the parties. 9. A GENERAL PROVISIONS If any part of this Agreement is invalid, it shall not affect the remainder of said Agreement, but said remainder shall be binding and effective against all parties. This contract contains the entire agreement between parties. It may not be attended orally but may be amended only by an agreement in writing signed by both parties. Commencing upon signing, it supersedes all prior agreements between the parties.
IN WITNESS WHEREOF, the undersigned have executed this contract on the date set forth below.
Patncia Charles Superintendent of Schools
Maureen Westbrook Chairman, Board of Education
July 10, 2012 Date
July 10, 2012 Date
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