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B.

Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

BANK ACCOUNTING

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

INTRODUCTION
The component Bank Accounting is used to handle accounting transactions that you process with your bank. It includes the management of bank Master data, the creation and processing of incoming and outgoing payments. All country specific characteristics such as the specifications for manual and electronic payment procedures, payment forms or data media can be freely defined in this module.

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

1. Creation of G/L Accounts T.code: FS00 G/L Account No. 200105 - SBI Current Account

Click Create Button

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Save

2. Define House Banks FI12


SPRO Financial Accounting Bank Accounting Bank accounts Define house banks

SBI

Current Account 1 Account ID

Current Account 2 Account ID

Current Account 3 Account ID

Example: SBI Main BranchAirport Road Current A/C 1 SBI BTM Layout Branch Current A/C 1

House Bank is a Bank that our company used for banking purposes 4

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Let usconfigure a house bank. Enter Company code 1000


Step 1

Click Enter Step 2 Click on Update the following fields:House bank: This is the code for house bank. Give an alpha numeric key. Numeric is also possible. Bank key: Bank key is the Bank account number

Click on mentioned.

Tab and Enter the details as below

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Click on Step 3

Then Click on following details.

Bank Accounts Tab and update the

Click on

Save.

3. Create Check Lots FCHI


SPRO Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Check Management Define Number Ranges for Checks

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

In this step we give the check number range.


Update the following fields:-

Then Click Change Tab or (F5)

It will go to next screen

Click New Entries

Tab and update the Fields

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Note: If you are using for Automatic Payment program , remove the flag of Nonsequential.

Click Continue Button

Save.

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Scenario: 1 Manual Check Updation for payment document 1) Create Check Lots FCHI
SPRO Financial Accounting Accounts Receivable and Accounts Payable Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Check Management Define Number Ranges for Checks

In this step we give the check number range.


Update the following fields:-

B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Then Click Change Tab or (F5)

It will go to next screen

Click New Entries

Tab and update the Fields

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Note: If you are using for Automatic Payment program , remove the flag of Nonsequential. Selecting the above cheque box gives the flexibility to the end user to issue checks in a non-sequential (random) order.

Click Continue Button

Save.

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

2. Purchase Invoice Posting T.code: F-43


SPRO Financial Accounting Accounts Payable Document Entry Invoice General

Press Enter, it will take us to next screen

Press Enter

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Save

3. Manual Outgoing Payment T.code: F-53


Accounting Financial Accounting Accounts Payable Document Entry Outgoing Payment Functionality Using this transaction code you can post a vendor payment manually and clear the open items. Sometimes you want to make an immediate payment to a single vendor, in such a case this is faster method of making payment rather than executing payment program.

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Click Process Open items

Save

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

3. Manual Check Updation T.code: FCH5


Accounting Financial Accounting Accounts Payable Environment Check Information Create Manual Checks Functionality This transaction allows you to link manually issued checks with the payment documents Scenario A manual check was issued immediately to a vendor without posting into the system. The payment document is now posted in the system. You now need to link the check issued outside the system to this payment document. Requirements You need to manually post a payment document before you can use this transaction.

The cheque number we have assigned to a Payment document Press Enter

Save.

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

4. Display Cheque Register T.code: FCHN


Accounting Financial Accounting Accounts Payable Environment Check Information Display Check Register

Click Execute

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

5. Updation of Encashment Date T.code: FCH6


Accounting Financial Accounting Accounts Payable Environment Check Information Change Additional Information/Cash

Cheque encashment date = today+ 4 days 26.05.2009+30.05.2009 Note: The encashment date represents the date of actual encashment of cheque by the vendor. It does need not be the same as value date. Press Enter

Update the encashment date and Save

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

6. Display Cheque Register T.code: FCHN


Accounting Financial Accounting Accounts Payable Environment Check Information Display Check Register

Click Execute

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Scenario: 2 Un used checks cancellation Cancellation of unused cheques


Unused cheques (Cheque that have not been issued) may have to be cancelled due to a variety of reasons. Incorrect entries Destroyed due to Fire, Floods etc. Damaged or torn Theft or lost Or some other reasons If you want to cancel the unused cheques it is mandatory to mention a Void Reason.

1. Create user defined Void Reason Codes T.code: FCHV


SPRO Financial Accounting AR and AP Business Transactions Outgoing Payments Automatic Outgoing Payments Payment Media Cheque Management Define Void Reason Codes Click New Entries and update the following

Save

2. Unused cheques cancellation T.code: FCH3


Accounting Financial Accounting Accounts Payable Environment Check Information Void Un-used Cheques

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Click Void button

3. Display Cheque Register T.code: FCHN


Accounting Financial Accounting Accounts Payable Environment Check Information Display Check Register

Click Execute

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Scenario: 3 Cancellation of issued cheques (with reversal of Payment document) 1. Purchase Invoice Posting T.code: F-43
SPRO Financial Accounting Accounts Payable Document Entry Invoice General

Press Enter

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Press Enter

Save

2. View the Vendor Account FBL1N


SPRO Financial Accounting Accounts Payable Account Display/Change line items

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Click Execute

3. Manual Outgoing Payment T.code: F-53


Accounting Financial Accounting Accounts Payable Document Entry Outgoing Payment Functionality Using this transaction code you can post a vendor payment manually and clear the open items. Sometimes you want to make an immediate payment to a single vendor, in such a case this is faster method of making payment rather than executing payment program.

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Click Process Open Items

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Save

4. Manual Check Updation T.code: FCH5


Accounting Financial Accounting Accounts Payable Environment Check Information Create Manual Checks Functionality This transaction allows you to link manually issued checks with the payment documents Scenario A manual check was issued immediately to a vendor without posting into the system. The payment document is now posted in the system. You now need to link the check issued outside the system to this payment document.

Save

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

5. Display Cheque Register T.code: FCHN


Accounting Financial Accounting Accounts Payable Environment Check Information Display Check Register

Click Execute

6. View the Vendor Account FBL1N


SPRO Financial Accounting Accounts Payable Account Display/Change line items

Click Execute

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

7. Cancellation of issued cheque with reversal of payment document FCH8


Accounting Financial Accounting Accounts Payable Environment Void Cancel Payment

Press Enter and Click Cancel Payment

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

8) GL Account Line Item Change/Display T.code: FB02/FB03


Accounting Change/Display Financial Accounting General Ledger Document

Document Reversed

9. View the Vendor Account FBL1N


SPRO Financial Accounting Accounts Payable Account Display/Change line items

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

10. Display Cheque Register T.code: FCHN


Accounting Financial Accounting Accounts Payable Environment Check Information Display Check Register

Click Execute

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

CASH JOURNAL

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Cash journal is used for transactions which are petty in nature. (Petty cash book). For maintaining petty expenses cash journal transactions are recorded. Cash journal configuration starts with T.code FBCJC0, FBCJC1, FBCJC2, FBCJC3 and cash journal transactions are entered at FBCJ If we have more than 1 branch, we can maintain separate cash book for each branch. First Create the GL Number separately and then link the GL number with each cash journal. In cash journal we need to create business transactions first, like revenue items and expense items based on these transactions we will make postings in cash journal. We can easily tally the cash receipts and payments; system shows the total cash receipts and payments. We can maintain check receipts also. If we create the business transactions for individual exp/income. We can classify the payments expenditure wise. Note: 1) Cash Journals are created at the Company code level. 2) You cant make entries in a cash journal with a posting date in future. However you can make entries with a posting Date in the past. 3) You select the Check Box [Post Automatically] in the G/L Account master record of the cash account that linked to a Cash Journal. This will prevent any accidental postings to the concern G/L Account from outside the Cash Journal. There are three tabs in any Cash Journal. 1) Cash Payments Tab 2) Cash Receipts Tab 3) Incoming Cheques Tab All the transactions entered in the Cash Journal are grouped into the following system defined Business Transaction Categories.

1) E

2) R 3) B 4) C

Cash Cash Cash Cash

Expenses Revenues Deposit with Bank withdrawal from Bank

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B. Madhusudhan Rao
Bank Accounting
5) D 6) K

SAP FICO TRAINING

Cash Payments from/to Customers Cash Payments from/to Vendors.

1 Create G/L Account for Cash Journal FS00


IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Create G/L Account for Cash Journal GL Account: 200201 - Petty Cash

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Create some more G/L Accounts for Business Transactions


G/L Account 400320 400321 300001 200151 200152 Co. Code 1000 1000 1000 1000 1000 Account Group Expenses Expenses Income Assets Assets P&L Statement acct type X X X X X Balance sheet Account Account Currency INR INR INR INR INR Line Item Display x x x x x Sort Key 1 1 1 1 1 Field Status Group G004 G004 G029 G005 G005 X X Relavent to cash flow

GL Long Text Office Stationary Expenses Cafeteria Expenses Cash Sales State Bank of Mysore Std Charted Bank

2 Create Cash Journal FBCJC0


IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Setup Cash Journal

Click New Entries and update the following

Save

3 Create Number Ranges for Cash Journal Documents FBCJC1


IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Define Number Range Interval for Cash Journal Documents

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Click Change Intervals and Insert Interval, it takes to next screen

Save.

4 Create Business Transactions FBCJC2


IMG Financial Accounting Bank Accounting Business Transactions Cash Journal Create, Change, Delete Business Transactions

Click New Entries and update the following.

Save Note: The G/L Accounts mentioned above are default GL Accounts corresponding to each business transactions. If you select Account modifier against a given business transaction, then the user is free to modify the default G/L Account when entering

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

the transactions, then the user is free to modify the G/L Account when entering the transaction. If this check box is not selected, then the particular business transaction is always posted to the Specified default GL Account, which is non-modifiable.

5 Enter Business Transactions in a Cash Journal FBCJ


Accounting Financial Accounting Banks Incomings Cash Journal

From the menu select: Extras Change cash journal

Press Enter Click


and Update the following

Enter and

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Click

Tab

Enter and Then Click

Note: Red Light Cash Journal has not yet been saved. Yellow Light Cash Journal has been saved in the cash journal but not yet posted to the Cash Journal account.

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

Green Light - Cash journal has been saved and also posted to the books of accounts.

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B. Madhusudhan Rao
Bank Accounting

SAP FICO TRAINING

4. GL Account Line Item Display T.code: FBL3N


This T.code is used to view a GL account line items for a particular account. We can see the Cash Balance in the Cash Balance Account

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