ORACLE FINANCIALS E-BUSINESS SUITE, RELEASE 12

PERIOD-END PROCEDURES An Oracle White Paper

Created: June 2009 Updated: 12-SEP-2012

Oracle Financials E-Business Suite, Release 12 Period End Procedures

i

Introduction
Background
This document has been put together by members of Oracle's internal EMEA Financials Professional Community, acknowledging that every Financials customer needs to successfully close the accounting books each period. Before the first external publication, various people from EMEA Applications Consulting and Financials Product Development have reviewed and enriched the content. Read the paragraph ‘Status and Feedback’ below, if you have any comments or feedback.

Objectives
This document provides guidance on period end procedures in Release 12 for Oracle Payables, Oracle Purchasing, Oracle Inventory, Oracle Order Management, Oracle Receivables, Oracle Assets, Oracle Projects, Oracle Cash Management, Oracle Treasury and Oracle General Ledger. It is intended to be generic, and does not relate to a specific organization. Both mandatory and optional steps are included herein. Procedures particular to year-end processing are also described. This document intends to provide a reference for planning period-end procedures for ‘real-life’ implementations. It describes the fundamental period-end steps involved for each, with particular emphasis on balancing the subledger applications to Oracle General Ledger, and attempts to provide an overview of the relative timing of these procedures for all installed Oracle applications. It is therefore the intention of this document to provide content from which relevant sections can be extracted, according to the applications installed for a particular organization. Any organization may choose to customize their period-end and yearend processes, for example opting to run additional reports, particular to the organization. Although this document particularly refers to ‘Period-End Procedures’, many of the processes can be performed more regularly throughout the accounting period, as required. Each subledger application provides control as to when and how often data is transferred from the subledger application to the General Ledger.

Assumptions
These ‘Period-End Procedures’ were written with the assumption that Oracle Financials was implemented for a single operating unit. Where an organization has implemented the ‘Multi-Org’ features of Oracle Financials, these procedures would need to be performed for each operating unit individually unless Multi-Org Access Control is enabled. Note: R12 requires multi-org functionality to be used. For further details refer to Oracle® Applications Upgrade Guide: Release 11i to Release 12 Oracle Workflow is incorporated in the Release 12 applications. It is assumed that these Workflow Processes will be monitored and attended to by a System Administrator on a regular basis. Some Workflow Processes like the Requisition Approval Workflow or the Purchase Order Approval Workflow will require a direct response from a message recipient rather than a System Administrator.

Organization
This white paper contains twelve chapters and one appendix where you can find interesting links to more information.

Oracle Financials E-Business Suite Release 12 Period End Procedures

The first chapter describes the dependencies between the modules and the biggest change between Release 11i and Release 12, which is the introduction of Subledger Accounting (SLA). Then, the next ten chapters outline period-end procedures appropriate to the Oracle Applications covered in this document. The last chapter displays a summary of the main period-end procedures for each application and the relative timing of each.

Attention: If you are using more than one application, the last chapter is a good reference to see that the order of the steps for each application are undertaken in the right sequence, relative to the other applications you are using.

Status and Feedback
This white paper is intended to be a living document. As we gather new or changed information, we will revise and re-publish this paper. Therefore, we welcome all feedback from you. On the bottom of the My Oracle Support note where you have downloaded this document is a link where you can email us your comments.

Oracle Financials E-Business Suite Release 12 Period End Procedures

Table of Contents
INTRODUCTION ......................................................................................................................................................................... II CHAPTER 1 SLA AND PERIOD END CLOSE DEPENDENCIES ....................................................................................................... 8 Sub Ledger Accounting (SLA) – Business Process .............................................................................................................. 8 Sub Ledger Accounting (SLA) – Process Change ................................................................................................................ 8 Subledger Accounting (SLA) – Reconciliation ..................................................................................................................... 9 Subledger Accounting (SLA) Close Process – General Steps ............................................................................................ 10 General – Period End Close Dependencies ....................................................................................................................... 11 CHAPTER 2 ORACLE ORDER MANAGEMENT ........................................................................................................................... 12 Business Requirements ...................................................................................................................................................... 12 Procedures ......................................................................................................................................................................... 12 1. Complete All Transactions for the Period Being Closed ........................................................................................... 12 2. Ensure all Interfaces are Completed for the Period (Optional) .................................................................................. 13 3. Review Open Orders and Check the Workflow Status .............................................................................................. 14 4. Review Held Orders ................................................................................................................................................... 14 5. Review Customer Acceptances (Optional) ................................................................................................................ 15 6. Review Discounts ...................................................................................................................................................... 15 7. Review Backorders .................................................................................................................................................... 15 8. Review and Correct Order Exceptions ....................................................................................................................... 15 9. Reconcile to Oracle Inventory ................................................................................................................................... 16 10. Create Service Contracts (Optional) ........................................................................................................................ 16 11. Reconcile to Oracle Receivables (Optional) ............................................................................................................ 16 12. Run Standard Period End Reports............................................................................................................................ 16 CHAPTER 3 ORACLE CASH MANAGEMENT ............................................................................................................................. 18 Business Requirements ...................................................................................................................................................... 18 Procedures ......................................................................................................................................................................... 18 1. Complete Daily Cash Management Activities ........................................................................................................... 18 2. Load Bank Statements ............................................................................................................................................... 18 3. Generate Sweep Transactions .................................................................................................................................... 18 4. Create Bank Statement Cashflows ............................................................................................................................. 18 5. Reconcile Bank Statements ........................................................................................................................................ 19 6. Create Miscellaneous Transactions ............................................................................................................................ 19 6a.Complete Bank Transfers .......................................................................................................................................... 19 7. Review Auto-Reconciliation Execution Report ......................................................................................................... 19 8. Resolve Exceptions on the Auto-Reconciliation Execution Report ........................................................................... 20 9. Run Bank Statement Detail Report ............................................................................................................................ 20 10. Run Transactions Available for Reconciliation Report ........................................................................................... 20 11. Resolve Un-reconciled Statement Lines .................................................................................................................. 20 12. Post to General Ledger............................................................................................................................................. 20 13. Run the GL Reconciliation Report ........................................................................................................................... 20 14. Run the Account Analysis Report for the General Ledger Cash Account ............................................................... 21 15. Review the Account Analysis Report ...................................................................................................................... 21 16. Correct any Invalid Entries to the General Ledger Cash Account (Optional) .......................................................... 21 CHAPTER 4 ORACLE PAYABLES .............................................................................................................................................. 22 Business Requirements ...................................................................................................................................................... 22 Procedures ......................................................................................................................................................................... 22 1. Complete All Transactions for the Period Being Closed ........................................................................................... 22 2. Run the Payables Approval Process for All Invoices................................................................................................. 23 3. Review and Resolve Amounts to Post to the General Ledger ................................................................................... 23 4. Reconcile Payments to Bank Statement Activity for the Period ................................................................................ 24 5. Transfer All Approved Invoices and Payments to the General Ledger...................................................................... 24 6. Review the Payables to General Ledger Posting process After Completion. ............................................................ 25 7. Submit the Unaccounted Transactions Sweep Program............................................................................................. 25 8. Close the Current Oracle Payables Period ................................................................................................................. 26 9. Accrue Uninvoiced Receipts...................................................................................................................................... 26 10. Reconcile Oracle Payables Activity for the Period .................................................................................................. 26 11. Run Mass Additions Transfer to Oracle Assets ....................................................................................................... 29
Oracle Financials E-Business Suite Release 12 Period End Procedures

.................................................................. Run Reports for Tax Reporting Purposes (Optional) ................................................. 32 Procedures ................................. Open the Next Oracle Payables Period ....................... 42 5...................................................................................................................................................... Change the Current Oracle Projects Period Status from Pending Close to Closed .......... Reconcile Posted Journal Entries . 38 21.............................. 34 5........................................................................ 29 13................................................................................................................................................................. Run Generation Revenue Accounting Events Process . Run Reports for Tax Reporting Purposes (Optional) .... 36 12............. 33 2................................ 38 20....... 39 Business Requirements ........................................................................................................................................................... 44 11......... Complete All Transactions for the Period Being Closed ......................................................... Reconcile the General Ledger Transfer Process ................................................................................................................................................................... 32 General Exception Handling at Period End ............. 37 16.... Open the Next Oracle Projects Period ........................................................... 35 7.................................................................................................................... 48 10............................................................ 37 13........................... Run the Key Indicators Report (Optional) ...... 33 1.............................................................................................................. 47 9.......................................... 45 18................................................................................................................................................................................................................................................................................................................................. 42 6............................................................................................................... 37 14................................................................ Transfer Invoices to Oracle Receivables ............................. 47 5................... 30 CHAPTER 5 ORACLE PROJECTS ............................. Complete all Maintenance Activities ............ 43 8............................................................... Change the Current Oracle Projects Period Status from Open to Pending Close .................................................................................................... 33 4....... 38 19....................................................... 39 1.................................................................................................................................................................................................................. 39 2........................ 41 4........................................................................................... Run Final Project Costing and Revenue Management Reports ........................................................................................................................ 29 14..................................................................................................... 38 CHAPTER 6 ORACLE RECEIVABLES................................................................................................. Update Project Summary Amounts ................................................................................ Complete the Oracle Payables Period-End Process ......... 36 10............... Reconcile Receipts to Bank Statement Activity for the Period............................ 39 Procedures ........................................................................................ Run Create Accounting to Process Revenue Accounting Events .................................... 47 7............................ Complete All Transactions for the Period Being Closed ......................................................................................... Generate Draft Revenue for All Projects ............................................................................................................................................................ Identify and Review Un-invoiced Receipts (Period-End Accruals).................. 45 CHAPTER 7 ORACLE PURCHASING ............................................................................................................... 46 Procedures ..................................................................... 46 3.................................... 35 8............................... Run Maintenance Processes ................................... 45 17...................................................... 46 2......... 46 4.................................................................. Post to the General Ledger ....... 35 6a....................................................................................................................... 38 17........................................................................................................................................................................................................................... Generate Invoices............... Review the Unposted Items Report...................................................Period End Process ........................ 47 6........................ Reconcile Receipts ............................................... 38 18................... 47 8..................... 45 16................................................................... Reconcile the Journal Import Process ..................................................................... 34 6................................................................................................. Open the Next Oracle Receivables Period ..................................... Reconcile Cost Distribution Lines with General Ledger (Optional) ............................................... Reconcile Outstanding Customer Balances ............................................................................................... Interface Cost Transactions to Other Applications ..................................................................................................................................................................................................................... Close the Current Oracle Receivables Period ........................................ Review the Unapplied Receipts Register ........................................ Permanently Close the Oracle Projects Period (Optional) ....................................................................................... Advance the PA Reporting Period (Optional)... 32 Project Periods and General Ledger Periods ............ 42 7...................................................................................................... 37 15......................................................................... Print Invoices .......................................................... Run Period Close Exceptions and Tieback Reports .......................................................................... 39 3... Run the Receipt Accruals .............................................................................................................................................................................................................................. Review Account Analysis Report .......................................................................................................... 45 15....................................... Follow Up Receipts ...................................................................................................................... Review the Current and Future Commitments (Optional) ......................................................................................................................................................................... Review the Subledger Period Close Exceptions Report ................ 43 9............... Third Party Balances Report .................................................. Reconcile Accrual Accounts . Run the Cost Distribution Processes ... 46 Business Requirements ....................................................... Run the Generate Cost Accounting Events Program...............................12....Perpetual Accruals ....... 44 14........................... 36 11......................... 44 12......... Review the Outstanding and Overdue Purchase Orders (Optional) .................................................................................................................................. Perform Year End Encumbrance Processing (Optional) ................................. 33 3............... Complete All Transactions for the Period Being Closed .............................................................. Restore Access to User Maintenance Activities ......... 36 9...... Review and Release Revenue for All Projects ......................................................................... 32 Business Requirements ................................... 46 1................................................ 50 Oracle Financials E-Business Suite Release 12 Period End Procedures ................................ 43 10................................. 32 Period Statuses ..................................... Follow Up on Outstanding Invoices ............ Reconcile Transaction Activity for the Period .................................Check With Suppliers ....................................................................................................................................................................................................................................................................................... 44 13..................................................................................................

..................................................... Run Depreciation ....................................................... 56 4............................................................................................................................................................................................................................... 69 10............. 52 CHAPTER 8 ORACLE INVENTORY-COST MANAGEMENT . Transfer Summary or Detail Transactions ............................................................ 66 1............................................................................................. 64 Business Requirements ............................................................................................................... Complete Daily Trading Activities ........................................................................................................... Perform Revaluation ............................................................................................................................................................ 68 6................................................... 55 3............................................................................................ 70 12.................................................................................... 71 15.................................................. Run the Period Close Exceptions Report ........................................................................................................................................ 66 Combined Basis Accounting....................................................................... 59 3..................................................................................................................................................................... Create Deferred Depreciation Journal Entries (Optional) .................................................................................... 67 4.................................................................................................. Review and Post Journal Entries ............................................ 66 Business Requirements ................. Validate the Work in Process Inventory ................................... 62 11.................................... 55 1.................................................................................................................. 64 Procedures ..................................... Run Calculate Gains and Losses (Optional) ........................................................................................................ Translate Balances (Optional) ..................... 72 18............................................................................................................................................................................. 68 9.... 59 1.................................................................. Generate Mass Allocation Journals (Optional) ........................................................................... 64 1.......................... Post All Journal Batches ..................................................................... 65 CHAPTER 11 ORACLE GENERAL LEDGER .......................................... 61 10.................................................................................................. 67 5................................................................. Open the Next Inventory Period ......................... Check and fix pending Transactions ....................................... Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional: only required if you want to post from non-Oracle systems) ............................................................................................................................................................................................................................................................................................... 66 Period End Close ..... Reconcile Intercompany (optional) ........................................... Assign All Assets to Distribution Lines ........................ 64 2............................................................................................................................................................ 55 Procedures ......... 64 4............................................................................ Generate Accruals and Amortization ................................................. 60 6................. Reconcile Oracle Assets to the General Ledger Using Reports ............ 52 12. Ensure the Next Accounting Period Status is set to Future Entry ................................................................................... 66 Procedures .. 71 14.................... Depreciation Projections (Optional) .............................................. Close the Current Oracle General Ledger Period. 68 9a.......... Complete All Transactions for the Period Being Closed ................................................................................................................ Review and Verify Journal Details of Unposted Journal Entries ............................................................................................................................................................................ 72 16....... 58 CHAPTER 9 ORACLE ASSETS................................................................................. Run Reports for Tax Reporting Purposes (Optional) ................................................................................................................. 57 8................................... 57 9............ 55 Business Requirements ................................................. 73 19...................................................................................................................... 59 Business Requirements ...................................................................................................................................... Close the Current Inventory Period........... 73 Oracle Financials E-Business Suite Release 12 Period End Procedures ............... 60 5.......................... Review and Correct Balances (Perform Reconciliations) ....................................................................................................................................................................................................................................... 59 Procedures ........................... Rollback Depreciation ....... 57 6...... Close the current Oracle Payables and Oracle Purchasing Periods ................................................................... 57 7................................................................................................................................................................................................... 64 3............................................................... 61 8.................... 63 CHAPTER 10 ORACLE TREASURY ........................................................... Run Financial Reports for the Closed Period .................................................... Revalue Balances (Optional) .... Create Accounting .................................................................................................................... 61 7........... 69 11....................................11............... Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) ......................................................................................................................... Run Responsibility Reports (Optional) ... Enter Adjustments and / or Accruals and Post ............................ Generate Journals ................... 68 7.................................................. Complete All Transactions for the Period Being Closed ....... 56 5..................................... Consolidate Ledgers (Optional) ............................................................................................................ Transfer Journals to General Ledger ................. 55 2................................................... 67 3........................................................................................ Generate Reversal Journals (Optional) ...................................................................................................... 52 13........ Upload Journals from Web Applications Desktop Integrator (Web ADI) to Oracle General Ledger (Optional) .................................................... Generate Recurring Journals (Optional) ................................................................................................................................................................................................... Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL ................................. 61 9.................................... 59 2............................................................................................................................................................. 72 17......................................... 70 13a........................................................ Perform Final Adjustments ............................ 70 13............................................................................................................................. Open the Next Oracle General Ledger Period ............ 59 4.............................................. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger .............................................................................................................................................................................................. Open the Next Oracle Purchasing Period.................................... 73 20........................................................................................................................................................................ 65 5......................................................... Run Standard Period End Reports (Optional) ................................................................................................................ 68 8.. Close the Current Oracle Purchasing Period ................................. Check Inventory and Work in Process Transaction Interfaces ............................ 66 2............................................................................................................

.............................................................................................................................................................................................................................. 81 CHANGE LOG ...............................................................................SUMMARY......................................................................................... 73 CHAPTER 12 PERIOD END PROCESSING ......................................... 75 APPENDIX: MORE INFORMATION ............... 81 Related My Oracle Support Information ......................................................................... 82 Oracle Financials E-Business Suite Release 12 Period End Procedures ............. Perform Encumbrance Year End Procedures (Optional) ..............................................................................21..........................

Subledger Accounting provides a comprehensive view of all subledger accounting data. It behaves like a detailed version of your general ledger and provides a rich store of information for reporting and analysis. so that you can maintain a simple chart of accounts and store only what is needed for GL reporting and analysis. Whenever you want to account for your subledger transactions. Subledger Accounting offers a new model between the subledgers and GL. • It allows your general ledger to be free of extraneous data. for internal and external audit purposes. online or as a background batch process. Sub Ledger Accounting (SLA) – Process Change Due to the impact of the Subledger Accounting Architecture the close process has changed between Release 11i and Release 12. Subledger Accounting helps to maintain a common link between General Ledger (GL) balances and underlying transactions automatically. In Release 12 however. the accounting is generated by Subledger Accounting. Subledger Accounting stores subledger balances and subledger journals for all of your subledgers that require accounting. distributions on transactions in subledgers are considered to be the default accounting and should therefore not be used for reconciliation purposes. In Release 11i the transactions and distributions represented the accounting. and for ease of drilldown.Chapter 1 SLA and Period End Close dependencies Sub Ledger Accounting (SLA) – Business Process The new Subledger Accounting architecture in Release 12 provides a common repository of all your accounting information. • Just as Oracle General Ledger stores balances and journals. Oracle Financials Release 12 Period End Procedures 8 . you can go directly to Subledger Accounting to see the detail from all transaction sources that feed the GL account balance without having to go back to multiple source systems and applications. • The moment you need to access more detailed information.

The point to note is that when you do account balance reconciliation. the subledger accounting becomes the single source of truth for accounting reconciliations. This changes in Release 12 as subledger accounting creates the balancing lines at the time you account for the subledger transactions. especially if you have altered your subledger accounting rules. Oracle General Ledger will automatically create the balancing lines for journals posted to General Ledger. the balances are displayed but not the transactional information. The subledger accounting journal represents your REAL accounting and the balancing lines are created as part of these subledger accounting journals. The new accounting reports in Release 12 now also contain more comprehensive information . when you close your periods in each of the subledgers. there is no reason to reconcile distributions on transactions to the general ledger. In Release 11i. In Release 12. you’re actually closing subledger accounting. Oracle Financials E-Business Suite Release 12 Period End Procedures 9 . Therefore. In the accounting reports in Release 11i.The reason is that subledger accounting enables you to change the accounting for transactions so it is different from the default accounting. In Release 11i. you should ignore distributions in Release 12. When you close a period in Release 12. Differences between R11i and R12 Subledger Accounting (SLA) – Reconciliation From a reconciliation perspective the picture below shows what has been changed between R11i and R12. you reconciled transactions and distributions to the general ledger through transactional reports.not just on balances but also on suppliers. You can still reconcile transaction reports to accounting reports. customers and transactions. The journals can then be posted to the general ledger to update the GL balances.

or can be run as a process in the background e. The final accounting by SLA could result in different accounting entries being generated based on the accounting rules you have configured. Oracle Financials E-Business Suite Release 12 Period End Procedures 10 . Create Accounting.g. The important thing to note. The accounting can be created immediately online. how you can perform the close process for every subledger: a) Complete transactions b) Create accounting c) Reconcile transactions d) Post to General Ledger e) Reconcile accounting f) Close period Step b). is that the accounting is not the distribution on the transaction. Therefore. you need to ensure that all your accounting for your transactions is created before you post to General Ledger.Reconciliation between R11i and R12 Subledger Accounting (SLA) Close Process – General Steps Here are some guidelines. from a general perspective. is a new step in Release 12. as it is an SLA feature. in order to update the balances correctly. as a batch job at a time that matches your business needs.

You also need to close Oracle Payables before you close Oracle Inventory and Oracle Assets. .General – Period End Close Dependencies Before you start with the Period Period-End process you have to know what the dependencies are between the various modules as described in this document. Finally. The diagram above shows the dependencies between some of the main Financials products and a couple of supply chain products. as bank reconciliation in Cash Management will create miscellaneous receipts in Oracle Receivables and so forth. you have to close Oracle Payables before you close Oracle Purchasing to account for purchasing accruals at period end. You actually have to close Oracle Cash Management before you close Oracle Receivables. For example. you close all of your subledgers before you close General Ledger.

Closed orders are excluded from many of the standard reports available in Order Management. Implicit Acceptance Confirm shipments and optionally. increasing system speed and efficiency. windows and report queries retrieve open orders only. confirm that service contracts for warranties and extended warranties have been created Close orders * Closing orders that are complete enhances performance. Orders marked as closed are not selected. These processes. close the status of the eligible order or lines. Oracle Financials E-Business Suite Release 12 Period End Procedures 12 . the creation of install base entries for shipments Confirm OM-shipping transaction for the period Sales order acknowledgments Cancel backordered included items Respond to workflow approval notifications Confirm that invoice interface (OM-> AR interface) has been completed Optionally. Once an order is closed. when included in the order header or line workflow. Business Requirements Open Sales Orders should be reviewed and. * Close lines and close orders are implemented using workflow. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed Enter and book all orders Schedule orders Enter and book return material authorizations Run the Generate Pre-billing Acceptance Program for Pre-billing. * The order header close order process checks at the end of every month to see if all the lines associated with it are closed. appropriate actions should be undertaken to finalize the Order Workflows and close these Sales Orders. where possible. respectively. It closes the order header if it finds that all the lines are closed. 1. so reporting can be limited only to the active orders. Procedures The following steps are taken in performing period-end processing for Oracle Order Management. since many programs. no lines can be added or changed. Order Management provides seeded close line and close order workflow sub-processes to close the order header and line.Chapter 2 Oracle Order Management This chapter describes the procedures for performing period-end processing in Oracle Order Management Release 12.

* Use the Order Import Correction window to examine the orders and optionally correct data if it fails the import process. Order lines can close independent of each other. they will not be closed by workflow activity. perform the above tasks for each operating unit. 2. d) Run the Internal Order and Purchasing Requisition Discrepancy Report which displays the differences between the purchasing requisition entered and the actual items ordered during order entry. c) Run Order Import to create internal sales orders from internal requisitions. * If you are using external order processing systems for data entry of orders.Attention: Be sure to include the standard sub-processes of close line and close order at the end of all your line and order flows to ensure that your orders and returns close once all prerequisites have been met. Attention: If MOAC is enabled for the Order Management responsibility. the Order Import process is run from within Order Management to generate the internal sales orders. ensure that the processes calling the public API have completed. use the Order Import to update Oracle Order Management from your external systems.If orders or lines have activity specific holds present. Once an order line is closed. The Create Internal Sales Orders and Order Import processes can be scheduled to run automatically at specified intervals. Then. Oracle Financials E-Business Suite Release 12 Period End Procedures 13 . b) Run the Create Internal Sales Orders Process in Oracle Purchasing for all requisitions within the current period. Order Import from Oracle Purchasing for Internal Orders. Alternatively. if you are using the Order Management public API to create orders. Ensure all Interfaces are Completed for the Period (Optional) Ensure that all interfaces for the current period have been processed: Order Import from External Order Systems. Use the Create Internal Sales Orders process to send requisition information from approved. If you are using Oracle Purchasing to process Internal Purchase Requisitions. Use the Error Message window to determine if your data failed to import. the following processes need to be completed: a) Enter and approve all internal purchase requisitions in Oracle Purchasing. Holds Effect on Eligible Lines * The close order and close line workflow activities will close order or lines if only generic holds are present . for which you can define processing constraints. inventory-sourced requisition lines to the Order Management interface tables. Close Order Lines * An order line is eligible to close when it completes all of the line-level activities within the workflow process. no changes can be made to any fields except the descriptive flexfield.

currency code. Attention: Order Management does not process internal sales order lines for the Invoice Interface. e) Use the Order Import Correction window to examine the orders and optionally correct data if it fails the import process. you can access the Workflow monitor to see the order or line status in a more graphical format. 4. scheduled dates. Internal orders do not go through the Invoice interface/ AutoInvoice process.This report includes all open and closed orders. order numbers. All balances are calculated as they are using the online credit check rule. or identifies why a particular order is on hold. c) Outstanding Holds Report Oracle Financials E-Business Suite Release 12 Period End Procedures 14 . Order Management allows you to perform a credit check on customer orders and automatically places orders on hold that violate your credit checking rules. Attention: This process is only applicable for Order Workflow Definitions that include the Invoice Interface or Invoice Line processes. including the factor for shipments and receivables for a certain number of days. 3. Review Open Orders and Check the Workflow Status Use the Sales Orders Workbench to review open orders using the Advanced Tabbed Region to specify controls such as whether to find closed orders/lines and cancelled orders/lines. items. for external orders. f) Invoice Interface / AutoInvoice. From the status page. requisition numbers. b) Hold Source Activity Report The Hold Source Activity Report reviews holds placed and removed under a hold source during the time period you specify. and internal requisition and internal sales order hold discrepancies. Use the Error Message window to determine if your data failed to import. The Workflow Status option on the Sales Orders window Tools menu launches the Workflow Status page. The Sales Orders window displays the order header status in the main tab of the Order Information tabbed region. This is available through the View Diagram button. Review Held Orders Run the following reports to assist with reviewing sales orders on hold: a) Orders on Credit Check Hold Report The Orders on Credit Check Hold Report identifies all of the credit holds currently outstanding for a customer within a date range. and order number. The window shows in tabular format all the activities an order header or line has completed and the corresponding results. credit check rule. even if the Invoice Interface is an action in the order Workflow Definitions for the Internal Sales Order transaction type. This report is automatically sorted by customer. This report indicates the date and the type of activity for each hold transaction. This process will ensure all shipped sales order information is transferred to Oracle Receivables when it reaches the appropriate point in the order workflow. The order line status is displayed in the main tab of the Line Items tabbed region. as well as credit memos and credits on account created from returns. ship to information. order date ranges. The AutoInvoice Process updates Oracle Receivables for invoice and revenue information. order types.

b) Backorder Summary Report The Backorder Summary Report lists all unshipped orders. a) Backorder Detail Report The Backorder Detail Report reviews all customer orders that have been backordered. all backordered items and their appropriate line numbers. order type. This report provides order level pricing information. completed. and the monetary amounts ordered. In Post-Billing Acceptance. 7. This report provides details for each order including customer name. and exceptions are clearly identified and reviewed and/or followed up. b) Order Discount Summary Report The Order Discount Summary Report reviews discounts applied to orders. 6. and exceptions corrected before completing the Order Management/Receivables period end: a) Unbooked Orders Report Use this report to review orders entered but not booked. This report includes only open orders in an order cycle that includes pick release. Review Customer Acceptances (Optional) In Pre-Billing Customer Acceptance. This report provides detailed line pricing information. 5. This report displays the order number. including price list price. This report also includes total amounts for customers and currencies. once the goods are accepted. ordered items. order number. customer name and number. Use the following reports: a) Order Discount Detail Report The Order Discount Detail Report reviews discounts applied to orders by order line detail. Review Discounts It is recommended that you review discounts processed as part of the order process to ensure appropriate discount policies have been followed. order number. salesperson and total order discount. selling price. the revenue recognition process is deferred and linked to customers accepting the shipped goods. which needs to be corrected. last shipped date. They may indicate incomplete processing. shipped and outstanding. order type of each order. invoicing is carried out. purchase order. b) Retry Activities in Error Oracle Financials E-Business Suite Release 12 Period End Procedures 15 .The Outstanding Holds Report reviews order holds for the customer or customers you choose. 8. total quantity both ordered and backordered. and monetary amounts of both ordered and backordered quantities. and order amount for each order line on hold for each customer you select. or deleted as appropriate. If necessary. Review Backorders Review backlogs and backorders to ensure that these items are current. order date. These amounts involve totals for shippable items only. It displays order information such as order number. Review and Correct Order Exceptions The following reports should be reviewed. order date. It is automatically sorted by customer. including agreement. and discount information. order line. and then order line detail. process cancellations for items/lines which are no longer required.

return reason. the quantity ordered and the quantity cancelled.There are cases when retrying a workflow activity in error will not resolve the problem. the date and reason the order or order line was cancelled. b) Order/Invoice Detail Report The Order/Invoice Detail Report reviews detailed invoice information for orders that have invoiced. If only a delivery name is specified when defining the parameters of this report. and allows evaluation of the most common cancellation reasons. 11. When Exception Management encounters this situation. This report displays the order and each order line associated with each salesperson. Oracle Financials E-Business Suite Release 12 Period End Procedures 16 .) c) Returns by Reason Report The Returns by Reason Report reviews all return material authorizations for various return reasons. Shipping Execution prints one commercial invoice per delivery within the trip. line number and item. Order Management automatically sorts this report by currency. including order number. Reconcile to Oracle Inventory Run the following reports for reconciliation with Oracle Inventory: a) Backorder Detail Report b) Review Backorders (Already discussed under section 7. If there are no invoices for a particular order that meets the parameter criteria. 9. A variety of parameters can be used to print the invoice information for a specific order or group of orders. and then item. customer name. Create Service Contracts (Optional) Run the Service Contracts Order Processing Concurrent request to create service contracts for extended warranties. or review cancellations by customers. Run Standard Period End Reports The following reports should be run each period: a) Cancelled Orders Report The Cancelled Orders Report reviews all orders that have been cancelled. This report can be used to report total amounts cancelled in a specified time-frame. Order Management prints in the report that no invoices exist for that order. 10. This report provides a summary of each cancelled order. and who cancelled the order. the workflow activity is set to ‘notified’ instead of being retried. c) Sales Order Workflow Status Report The Sales Order Workflow Status Report enables Order Management users to locate orders that are not progressing through associated workflows as expected. b) Salesperson Order Summary Report The Salesperson Order Summary Report reviews orders for one or more salespeople. review cancellations by salesperson. Reconcile to Oracle Receivables (Optional) Run the following reports to assist in reconciliation of orders invoiced in the period: a) Commercial Invoice (for all ship dates within the current AR period) The Commercial Invoice Report lists all confirmed shipped items in a delivery. 12.

Implicit Acceptance. quantity ordered. agreements. This report shows open orders. c) Customer Acceptance Report Generate Pre-billing Acceptance Program for Pre-billing. order numbers. Oracle Financials E-Business Suite Release 12 Period End Procedures 17 . order date ranges. customer or customer number. The report displays all open and closed orders for a salesperson. and invoiced and their potential commission. line type. order types. and detailed sales credit information for lines in a selected range.Salespeople can use this report to see their current outstanding orders and their status. cancelled. shipped.

you can automatically generate system transactions to match banking information once the bank posts the sweeps. The program will scan the bank statement for sweep lines and. deposits received by the bank.Chapter 3 Oracle Cash Management This chapter describes the procedures for performing period-end processing in Oracle Cash Management Release 12. Refer to “Entering Bank Statements Manually” and “Loading Bank Statement Open Interface” in the Oracle Cash Management User Guide. Oracle Receivables and Oracle General Ledger. cash pooling and flexible cash forecasting. you can use the Bank Statement Cashflow Creation program to create system transactions (cash flows) to match banking information. based on the cash pool setup in the system. allowing the projection of cash needs and evaluation of the company's liquidity position. Cash forecasting is a planning tool that helps anticipate the flow of cash in and out of the enterprise. For organizations with high transaction volumes bank statements should be loaded and reconciled on a daily basis. Procedures The following steps are taken in performing period-end processing for Oracle Cash Management. 2. if necessary. Load Bank Statements Detailed information from each bank statement. 4. Create Bank Statement Cashflows If you have recurring items such as bank fees and interest appear on your bank statement. intra-bank account transfers. During the Bank Reconciliation process miscellaneous transactions can be created for bank-originated entries. 1. including bank account information. It provides comprehensive bank reconciliation. bank branches & internal bank accounts setup. create sweep transactions between your internal bank accounts. and checks cleared needs to be entered into Cash Management. Bank statements can be either manually entered or loaded electronically from information received directly from your bank. Once the bank statements are imported. 3. which can be accounted for and subsequently reconciled. The Bank Reconciliation process enables the verification of entries on the Bank Statement by reconciling that information with system transactions in Oracle Payables. such as bank charges and interest. Generate Sweep Transactions If you have target balance or zero balance accounts (ZBA) with your banks. Complete Daily Cash Management Activities Complete bank account transfers for the day. Business Requirements Oracle Cash Management is an enterprise cash management solution that helps you effectively manage and control the cash cycle. bank. Oracle Financials E-Business Suite Release 12 Period End Procedures 18 . and send payment instructions to the bank. run the Sweep Transaction Generation concurrent program. validate them.

You may also request it as needed from the Submit Request window. Oracle Payables payments or Oracle Receivables receipts can also be manually created. 7. Refer to “Reconciling Bank Statements Manually” in the Oracle Cash Management User Guide.Complete Bank Transfers Complete the bank account transfer whether it is manual or automatic and record the validation if required before completing the transfer. Review Auto-Reconciliation Execution Report Once the reconciliation process has been completed. Oracle Financials E-Business Suite Release 12 Period End Procedures 19 . This method is ideally suited for bank accounts which have a high volume of transactions. or your reconciliation exceptions found during the automatic reconciliation process. run the Bank Statement Creation concurrent program. as defined in the Bank Statement Cashflow Mapping. Reconcile Bank Statements Once detailed bank statement information has been entered into Cash Management. Refer to “Reconciling Bank Statements Automatically” in the Oracle Cash Management User Guide. reviewing the reconciliation results is recommended. This report shows import and reconciliation errors that occurred when running the Auto-Reconciliation program. This report includes either statement import errors. Cash Management automatically produces this report during the automatic reconciliation process. 6a. Note: The automatic reconciliation process can be set up to create miscellaneous transactions automatically. The manual reconciliation method can also be used to reconcile any bank statement details. you will need to re-run the ‘Create Accounting’ routine from Oracle Receivables to ensure all information is transferred to the General Ledger. which can be accounted for and subsequently reconciled. and create cashflows. 5. 6. miscellaneous transactions for bank-originated entries. b) Manual This method requires a manual match of bank statement details with subledger transactions. such as bank charges and errors can be created.Once the bank statements are imported. the information must be reconciled with the subledger transactions. Create Miscellaneous Transactions During the reconciliation process. which prevented the automatic loading of your bank statement. This method is ideally suited to reconciling bank accounts which have a small volume of monthly transactions. This program will scan the bank statement for specific codes. Attention: If you create transactions during the reconciliation process. Cash Management provides two methods to undertake reconciliations: a) Automatic Bank statement details are automatically matched and reconciled with subledger transactions. which could not be reconciled automatically.

over-reconciled and under-reconciled. Run Transactions Available for Reconciliation Report This report shows all transactions available for reconciliation for a specific bank account. and gives you the option to select only un-reconciled statement lines. Please make sure you are satisfied with the draft journal entries before creating final accounting. The program creates and optionally transfers and posts journal entries to General Ledger. If you do not transfer the journals to General Ledger immediately. Transaction Date. in which case draft journal entries will be created. and Available Journal Entries for reconciliation.This report lists the details of any miscellaneous transactions that were created in Receivables during the automatic reconciliation process. Oracle Financials E-Business Suite Release 12 Period End Procedures 20 . Payment Method. Run the GL Reconciliation Report Use this report to reconcile the General Ledger cash account to a bank statement balance. and reconciled transaction detail. 10. Such journals cannot be transferred or posted to General Ledger. Resolve Un-reconciled Statement Lines Resolve the un-reconciled statement lines by manually reconciling the statement lines to the available transactions. including the amount entered. including bank statement header information. 9. reconciled. In addition to creating final accounting entries. Available Payment. and Amount. 12. It lists detailed transaction information for your Available Receipts. and the statement totals for each type of transaction. Detailed information includes the Customer. un-reconciled. Attention: Final journal entries cannot be further modified in Cash Management. It does not list reversed receipts due to user error nor does it list the associated original receipts that were not reconciled. 13. you can later submit the "Transfer Journal Entries to GL" concurrent program. Supplier or Batch Name. Resolve Exceptions on the Auto-Reconciliation Execution Report Resolve the exceptions on the Auto-Reconciliation Execution report by either rerunning the import process or by manually reconciling the exceptions. the program can be run in a draft mode. This report only lists void payments if the Show Void Payments option on the Systems Parameters window is checked. This report lists any un-reconciled transactions separately with their current status. 8. Currency. Run Bank Statement Detail Report This report shows statement and transaction information for a specific bank account statement. Transaction Number. statement line detail. Post to General Ledger Create journal entries for eligible accounting events generated by Bank Account Transfers and Bank Statement Cash Flows by submitting "Create Accounting" concurrent program. This report groups transactions by status so that void or reversed transactions are separate from other transactions. 11.

and journal entries. * Post journals in General Ledger. Warning: To ensure that this report is accurate. you must first perform these tasks: * Reconcile all statements in Cash Management. Valid sources will include Payables and Receivables. 14. as well as bank errors. Oracle Financials E-Business Suite Release 12 Period End Procedures 21 . Run the Account Analysis Report for the General Ledger Cash Account Run the Account Analysis Report from General Ledger for the General Ledger Cash Account Flexfield and sort by Source. Review the Account Analysis Report Review the Account Analysis Report to ensure that only bank account related transactions have been posted to the General Ledger Cash Account by checking the Source of the transactions. 15. if transfer from sub-ledgers was not in FINAL POST mode. Transactions entered directly via General Ledger will have a Source of Manual or possibly Spreadsheet if Web Applications Desktop Integrator (Web ADI) is used. Correct any Invalid Entries to the General Ledger Cash Account (Optional) Reverse or amend any journals incorrectly posted to the General Ledger Cash Account. To prevent invalid journal entries to the General Ledger Cash Account enable security rules appropriately. * Transfer journal entry transactions from Oracle Payables and Oracle Receivables to your General Ledger. payments. It also lists a separate adjustment amount for un-reconciled receipts. 16. which were highlighted during the review of the Account Analysis Report.This report lists a balance and an adjusted balance for the bank statement.

ensure you have imported all transactions. period closing can be performed across OU’s from a single responsibility. Oracle Financials E-Business Suite Release 12 Period End Procedures 22 . the system asks you to resolve the un-posted transactions for those operating units before it allows you to close the period for the ledger. Where detail level accounting transactions are required to be posted to the General Ledger using sub-ledger accounting (hereafter referred to as SLA). In Release 12 the detailed level of posting can be controlled by GL summarize options and also at SLA journal line type level. The posting level for Oracle Payables must be determined when planning period-end procedures. and posting and report processing speed degradation caused by the sheer volume of posted transactions. Subledger Accounting can contain all of the detailed subledger accounting level analysis. If Multi-org Access Control is implemented. or you are using Internet Expenses or Xpense Xpress. and their transactions. Then. Completing all transactions for Oracle Payables: * Complete Invoices and Credits * Complete Prepayments * Complete Expense Reports * Complete Invoice Import * Complete Payments If you import transactions from an external system. the system checks for unposted transactions in all operating units within the ledger. One consideration for Accounts Payable where there are multiple operating units within the same ledger is that all operating units must be ready to close at the same time. there may be technical constraints involved. that period is opened for all operating units within the ledger. The following steps are taken in performing period-end processing for Oracle Payables. If there are unposted transactions in any of the operating units. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. When you update the period status to ‘open’ in one operating unit. so that the general ledger can remain “thin”. All of the operating units that share a ledger also share the same period statuses. Procedures 1. Subledger Accounting online inquiry and BI Publisher reports can be utilized to report and analyze balances. through one OU at a time. relating to the physical data storage volume. and reviewed all audit trails for completeness. When you attempt to update the period status to ‘closed’ in one operating unit. Business Requirements Accounts payable activity must be reconciled for the accounting period that is to be closed.Chapter 4 Oracle Payables This chapter describes the procedures for performing period-end processing in Oracle Payables Release 12.

e) Confirm all Payment Instructions Run the Payment Instruction Register for the period that is to be closed. The report also lists. supplier name. as accounted by SLA. The report details all invoices that Oracle Payables cannot select for posting and therefore cannot create journal entries. including setup and overflow payment documents. category. Using the report parameters. Run the Payables Approval Process for All Invoices Run the Payables Approval process to approve all unapproved invoices and invoice lines in the system. you may create a payment for as many due invoices as possible. Actual payments can be compared against this register to verify that Oracle Payables/Oracle Payments has recorded payments correctly. exception. the report also lists those transactions which have been posted in the general ledger. You can then correct the problems and resubmit the accounting process. in detail. Review and Resolve Amounts to Post to the General Ledger a) Review the Invoice on Hold Report This report enables review of any holds currently applied to invoices that would prevent the payment and/or posting of these invoices. and voucher number. in ascending order. Use Oracle Payments to confirm any payment instructions. Data is then sorted by accounting date. and those which have not been posted but have been accounted. ledger currency. The Payment Instruction Register lists each payment created for a payment process profile or for a manual payment. By altering the parameters. c) Review the Unaccounted Transactions Report This report enables review of all unaccounted invoice and payment transactions and a view of the reason that Payables cannot account for a transaction. Run this report after you have run the Create Accounting Process. source. so that they can be paid by Oracle Payments and posted to the general ledger. Where possible. Check the status of the Payment Process Request/Payments/Payment Instructions to ensure that all payments have been processed. transaction currency. This report is owned by SLA. by payment number. resolve any identified holds which will prevent posting to the general ledger. review the details and make necessary changes. transactions that have been accounted with error and all entries that could not be transferred to the general ledger. When a transaction is accounted with errors. and transaction number. and event class. d) Optionally run a Payment Process Request at the month end By running a month end Payment Process request. document number. you can produce a detailed or summary listing of the accounting information you want to review. Note that this report does not include invoices that have no distributions. This Oracle Financials E-Business Suite Release 12 Period End Procedures 23 . b) Review the Journal Entries Report This report enables review and analysis of accounting entries in the Payables subledger. supplier. event type. The report lists each payment in a payment process request. 3.2. SLA groups the report by ledger. or finalize any outstanding payments. Accounts Payable sorts the report by transaction type (invoice or payment). and then re-run the Payables Approval process to approve these invoices. The report will then show only transactions that had problems that prevented accounting.

The transactions that have been accounted in Final Post have already been transferred to. 5. “Transfer Journal Entries to GL” program needs to be run from the Standard Report Submission (SRS) window. and credit the liability account specified on the invoice. When accounting mode is Final and transfer to GL is set to ‘No’ then. Please review the “Transfer Journal Entries to GL” report generated by this program. Therefore it is necessary to subtract the ‘Discounts Taken’ from the Posted Payment Register report total and then compare this calculated amount to the total displayed on the Payments Register Report. unless you have modified the SLA rules to create alternative accounting entries to address your specific business needs. Oracle Financials E-Business Suite Release 12 Period End Procedures 24 . The Create Accounting process transfers data to the General Ledger tables. Invoice journal entries debit the expense or other account entered on an invoice distribution line. and posted in the general ledger. 4. Transfer to General Ledger was ‘Yes’ and Post in GL was set to ‘No’. Transfer All Approved Invoices and Payments to the General Ledger Release 12 provides 3 modes of accounting: Final. whereas the Posted Payment Register total is the total payment amount. these two reports would not balance. creating journal entries for these invoice and payment transactions. Posting is determined by the parameter ‘Post in GL’ which is set during Create Accounting. The transactions that have been accounted in the Final Mode have been transferred to GL or can still be within the subledger based on the parameter Transfer to General Ledger (either 'Yes or 'No') in the Create Accounting program. If only verifying report totals. Attention: The generated journal batch needs to be posted from within Oracle General Ledger if the mode of accounting was ‘Final’. SLA creates detail or summary journal entries for all eligible events when you post. Payment journal entries debit the liability account and credit the cash account of the bank account used to pay an invoice. Reconcile Payments to Bank Statement Activity for the Period Refer to Chapter 3 Period-End Procedures for Oracle Cash Management. Final Post and Draft. make sure there are no errors reported on this report. Attention: Oracle Payables prevents the closing of a period in which all payments have not been confirmed. including discounts. The transactions in draft accounting mode can be included on accounting reports but cannot be transferred to the general ledger. f) Optionally run the Payments Register The Payment Register details payments printed in a particular accounting period. This report can be used to review payment activity for each bank account used during the specified time period.report is automatically submitted when payment instructions are being created and can also be submitted from the standard report submission (SRS) screen. Warning: The report total only shows the net (less discounts) payment amount. The journal entries are posted in Oracle General Ledger to update account balances. A draft entry does not update balances and does not reserve funds.

Review the Payables to General Ledger Posting process After Completion. the current accounting period. and your accounting practices allow you to change invoice distribution GL dates. In the Control Payables Periods window if you try to close a period that has exceptions then the system enables the Exceptions button. The report lists each Accounts Payable Liability Accounting Flexfield and the invoices posted to the account. Because you cannot close a Payables period that has unaccounted transactions in it. b) The Posted Invoices Register This report is used to review invoices for which information has been posted to Oracle General Ledger to create journal entries.e. You can then close the current accounting period in Oracle Payables. You can accept this default or enter another open period. Payables opens the Sweep to Period window. 6. a) The Subledger Accounting Program Report generated by the Create Accounting program. Choose the Exceptions button in the Control Payables Periods window. for the period that is to be closed. you might want to use this program to change the accounting date of the transactions to the next open period.The journal batch will be automatically posted in General Ledger if the mode of accounting was ‘FINAL’ and Post in GL was set to ‘Yes’. This report provides either the summary or details (dependent on the parameters provided during Create Accounting program) of the subledger journal entries created as a result of running “Create Accounting Program”. Payables opens a message window. 2. Oracle Financials E-Business Suite Release 12 Period End Procedures 25 . The program transfers unaccounted transactions to the period you specify by updating the GL dates to the first day of the new period. correct any accounting errors and resubmit the Create Accounting Process. from Oracle Payables. The ‘Unaccounted Transactions Sweep Program’ will not roll forward accounted transactions. In the Sweep to Period field. c) The Posted Payments Register This report is used to review the payments posted to Oracle General Ledger during a particular accounting period. i. For example. 7. Submit the Unaccounted Transactions Sweep Program The Unaccounted Transactions Sweep Program transfers unaccounted transactions from one accounting period to another.) • Sweep 3. and can be used to verify that the total invoice amount equals the total invoice distribution amount. Payables provides the next open period. To create successful accounting entries for accounted transactions with errors. you can submit this program to change invoice distribution GL dates to the first day of the next open period so you can close the current period. and can be used to review the payment activity for each bank account used during that period. The following reports can be run to review the invoices and payments that were posted to Oracle General Ledger. This report also provides any errors that may have occurred during generation of the journal entries. you have invoices for which you cannot resolve holds before the close. if your accounting practices permit it. Choose the Sweep button. From the window you can choose the following buttons: • Review (This submits the Period Close Exceptions Report. or accounted transactions with errors. To submit the Unaccounted Transactions Sweep Program: 1.

Accrue Uninvoiced Receipts (Refer to Chapter 7 Period-End Procedures for Oracle Purchasing) 10. Choose the Submit button to submit the Unaccounted Transactions Sweep Program. Payables automatically produces the Unaccounted Transactions Sweep report. Oracle Financials E-Business Suite Release 12 Period End Procedures 26 . You can also generate the Subledger Period Close Exceptions Report through a concurrent request as follows: * For the application associated with the responsibility * For all applications in the General Ledger responsibility 9. with the Oracle General Ledger Creditors Control Account. Reconcile Oracle Payables Activity for the Period a) Run the Open Account AP Balance Listing Report (Accounts Payable Trial Balance*) This report basically generates the payables trial balance that can be used for reconciliation of the total accounts payable liabilities in Oracle Payables.4. This process automatically submits the Subledger Period Close Exceptions Report. Close the Current Oracle Payables Period Close the accounting period by using the Control Payables Periods window to set the Period Status to ‘closed’. The Subledger Period Close Exceptions Report lists all accounting events and journal entries that fail period close validation. It is automatically submitted by General Ledger when closing a GL period if there are unprocessed accounting events or untransferred journal entries. for a specific accounting period. The Open Account AP Balance Listing is based on a Subledger Accounting extract and enables you to identify the open Accounts Payable transactions that make up each Accounts Payable balance. 8.

there are 4 Concurrent Programs related to the trial balance: 1. prior to running the report. To obtain the most up-to-date trial balance for a given period. This is run to generate trial balance as of last day of current period) This balancing process will help you ensure that all liabilities recorded in Payables are reflected in the general ledger AP liability accounts.1 to understand which specific report is applicable in your case. This report is a modified version of the Open Account Balance Listing report. Report Name = "Accounts Payable Trial Balance (Old) " Short Name = APXTRBAL This is the R11i Accounts Payable Trial Balance. Payables Posted Invoice Register .Payment journals must be posted in general ledger to appear on this report. Report Name = "Accounts Payable Trial Balance" Short Name = APXTRBAL This is the R12 Accounts Payable Trial Balance. Instead. Please refer to the My Oracle Support note # 604739. the following reconciliation method can be used: Use the following reports to reconcile your transferred invoices and payments to ensure that your Trial Balance accurately reflects your accounts payable liability: Open Account AP Balance Listing Report or Accounts Payable Trial Balance (for last day of prior period).*Accounts Payable Trial Balance report name. journal entries should be posted for the invoice and payment activity for the period. In R12.Invoice journals must be posted in general ledger to appear on this report. 3. 2. This report should NOT be used for Payables. use the applicable Payables modified version of the report. This is run to generate trail balance as of last day of prior period. this is the correct report name to run if Trial Balance Remodel Phase 4 or higher has been applied. The report provides details of the outstanding accounts payable liability for the organization. If the balance reported by the Open Account AP Balances Report (or Accounts Payable Trial Balance) does not Oracle Financials E-Business Suite Release 12 Period End Procedures 27 . 4. Report Name = "Open Account Balance Listing" Short Name = XLATBRPT This is a Subledger Accounting report.1 and 553484. Open Account AP Balance Listing Report or Accounts Payable Trial Balance (for last day of current period). Please refer to the My Oracle Support note # 553484.1 for more details on this report. it should be disabled in R12. Payables Posted Payment Register . Report Name = "Open Account AP Balances Listing" Short Name = XLAAPRPT This is the subledger Open Account Balance Listing report modified for Payables and should be used as the Trial Balance. This report can be used to generate payables trial balance. For reconciliation of Oracle Payables and Oracle General Ledger when posting is only performed at period end.

equal the balance in the AP liability account, you can use the Account Analysis report and the General Ledger reports to determine what journals are being posted to that account. Before running your reports, run the Transfer Journal Entries to GL Program for all transactions in the period that you are reconciling. Also, be sure to post the transactions in the general ledger.

Attention: Typical AP/GL Reconciliation Example
31st March Open Account AP Balances Report (or Accounts Payable Trial Balance) + April Payables Posted Invoice Register –April Payables Posted Payment Register –- 30th April, Open Account AP Balances Report (or Accounts Payable Trial Balance) =0

Attention: When posting to the General Ledger is performed multiple times throughout each accounting period, the Posted Invoices Register and Posted Payments Register reports must be run after each posting run, for reconciliation of Oracle Payables liabilities with Oracle General Ledger’s Trade Creditor Control Account.

Attention: A comparison between the accounts in payables with the accounts in GL might not match, as SLA has the ability to override the accounting. For more information refer to ‘SLA Implementation Guide’.

b) Run Third Party Balances Report (Optional) This report is used to display balance and account activity information for suppliers and customers. It retrieves the following information: * Third party balances for third party control accounts * Subledger journal entry lines that add up to the total period activity for each control account, third party, and third party site * Third party and third party site information * User transaction identifiers for the associated event The balances in this report can be compared with the general ledger balances for the same control accounts to reconcile. c) Submit and review Account Analysis Report The Account Analysis Report provides drill-down information about the movement on a particular account for a period or range of periods. It only includes journal entries transferred to and posted to general ledger. Review this report. Optionally compare it with ‘Third Party Balances’ report (if applicable). This report is owned by SLA.

Note: To avoid duplication with subledger journal entries, general ledger journal entries imported from SLA are not included in the report.

Oracle Financials E-Business Suite Release 12 Period End Procedures

28

11. Run Mass Additions Transfer to Oracle Assets
After you have completed all Payables transaction entries, and confirmed all invoice holds, and carry forwards, submit the Mass Additions Create program to transfer capital invoice line distributions from Oracle Payables to Oracle Assets. For foreign currency assets, Payables sends the invoice distribution amount in the converted functional currency. The mass addition line appears in Oracle Assets with the functional currency amount. After you create mass additions, you can review them in the Prepare Mass Additions window in Oracle Assets. It is recommended to do a final Mass Additions Create after the period close to ensure that all Payables invoices are: * Included in the correct period and * Any additional invoicing will become part of the next periods invoice and asset processing period.

Suggestion: If the volume of transactions in Accounts Payable requiring Assets update is large, you should consider running the Mass Additions Create process on a more regular basis. 12. Open the Next Oracle Payables Period
Open the next accounting period by using the Control Payables Periods window to set the Period Status to Open.

13. Run Reports for Tax Reporting Purposes (Optional)
A variety of standard reports can be used to provide tax information, which is required to be reported to the relevant Tax Authority, including withholding tax. Withholding tax is handled by Payables whereas other tax requirements are handled by E-Business Tax. The E-Business Tax data extract draws tax information from each application and stores the data in an interface table. Output from the tax extract is designed to look as close to a simple tax report as possible. Suggested Reports include:

Financial Tax Register
Use the Financial Tax Register to view the output from the Tax Reporting Ledger. The Tax Reporting Ledger consists of accounting information created in Oracle Payables, and Oracle General Ledger. The short name of this report is RXZXPFTR. These tax registers are available: • Tax Register (default) • Interim Tax Register • Nonrecoverable Tax Register These summary levels are available within each Tax Register: • Transaction Distribution Level • Transaction Level (default) • Transaction Line Level

Tax Audit Trail Report
Use the Tax Audit Trail report to review tax information for posted or partially posted invoices. This report provides detail tax and invoice information and the total amounts for each tax rate code in the invoice currency and functional currency. The report lists, for each tax rate code, distributions of all posted or partially posted
Oracle Financials E-Business Suite Release 12 Period End Procedures

29

invoices. The report includes, for each invoice, both the tax amount and the invoice amount subject to tax. The short name of this report is ZXXTATAT. Note: Please refer to Oracle E-Business Tax Reporting Guide for complete details on tax related reports.

14. Run the Key Indicators Report (Optional)
This report enables review of the accounts payables department’s productivity. This statistical information can be useful for cash flow analysis and forecasting purposes, when combined with similar information from Oracle Accounts Receivable. When you submit the Key Indicators Report, Oracle Payables generates reports you can use to review payables transaction activity, and review the current number of suppliers, invoices, payments and matching holds in the system. The Key Indicators Report generates the following reports: a) Key Indicators Current Activity Report Use the Key Indicators Report to review your accounts payable department's productivity. The Key Indicators Report provides current activity indicators that compare current period activity with prior period activity in three major areas: suppliers, invoices, and payments. Payables further breaks down each category into basic items, exception items, and updates. The report provides the number of transactions for each indicator (such as number of automatic payments created during a period) and amount values where applicable to the Key Indicator (such as total value of automatic payments created during a period). b) Key Indicators Invoice Activity Report Report that compares the invoice activity for each of your accounts payable processors during the period you specify and the previous period. Oracle Payables produces this report only if you choose ‘Yes’ for the Include Invoice Detail parameter. c) Key Indicators State of the System Report The Key Indicators State-of-the-System Report provides a period-end view of Oracle Payables, as well as average values. For example, it includes:

Suppliers:
* Number of suppliers. * Number of supplier sites. *Average sites per supplier (number of sites divided by the number of suppliers).

Invoices:
* Number of invoices. * Number of invoice distributions. * Average lines per invoice (number of invoices divided by the number of distributions.) * Scheduled payments (number of scheduled payments based on payment terms and manual adjustments in the Scheduled Payments tab). * Average payments per invoice (number of invoices divided by the number of scheduled payments).

Oracle Financials E-Business Suite Release 12 Period End Procedures

30

Payments:
* Number of payments (both manual and computer generated) created and recorded in Payables. * Invoice payments (number of invoice payments made by Payables - a payment document can pay multiple invoices). * Average invoices per payment (number of payment documents divided by the number of invoice payments).

Matching holds:
* Matching holds (number of matching holds in Payables). * Average matching holds per invoice on matching hold (number of matching holds divided by the number of invoices on matching hold).

Oracle Financials E-Business Suite Release 12 Period End Procedures

31

Oracle Financials E-Business Suite Release 12 Period End Procedures 32 . Usually used where modules are maintained in different periods. Period Statuses Oracle Projects has statuses similar to the standard period statuses as in other modules: *Never Opened . * Closed . If the two sets of periods overlap. and allows users to correct unprocessed items prior to completing the period close.Period has never been used. such as Projects. * Open . transactions are summarized into periodic cycles for reporting and reconciliation. then you can run the process “PRC: Sweep Transaction Accounting Events” to change the date on unaccounted transaction accounting events to the first day of the next open GL period. * Permanently Closed . then you may need to put in place special procedures for the reconciliation of Projects to the general ledger. projects may be based on a different periodic cycle to that of the general ledger.Period is available for data entry. Project periods may be based on a different period of time such as a week. but can be re-opened if required. such as a 5-4-4 period split. General Exception Handling at Period End If you do not want to correct exceptions during the current GL period. and other modules. and transactions are likely to be posted across modules. without accounting for them. However. * Future Enterable . while allowing minimum interruption of transaction processing. Most subledgers have a periodic cycle that parallels the general ledger fiscal cycle. Project Periods and General Ledger Periods In Oracle subledgers.This status prevents transaction entry. Business Requirements Period end procedures for Oracle Projects have two main functions: Changing the status of the current period to closed Activating all the processes and controls necessary to produce reports that accurately reflect the period activity. Suggestion: If you have different periods in Projects.No further processing is possible.Period is open to accept transactions from other modules.Chapter 5 Oracle Projects This chapter describes the procedures for performing period-end processing in Oracle Projects Release 12. you may want to consider using one of the alternate general ledger period conventions.Period is closed for processing. This will enable you to more easily align Projects with General Ledger for reconciliation purposes. * Pending Close .

You can generate the Subledger Period Close Exceptions Report through a concurrent request for the application associated with the responsibility or for all applications in the General Ledger responsibility. 2. which allows you to interface and adjust transactions in the period but does not allow transaction entry. Complete all Maintenance Activities As there are a number of maintenance activities that can affect the period close procedure. 3. you should ensure that all the following maintenance activities have been completed: Project Maintenance (revenue/billing based options) * Billing burden schedules and burden schedule overrides * Bill rate schedules and bill rate overrides * Project labor multiplier changes * Revenue budget changes * Project/Task % complete * Funding changes * Changes in the task Ready to Accrue checkbox Implementation Maintenance * Employee assignments * Labor cost rates * Standard costing burden schedule maintenance Other Maintenance * Retroactive changes in employee assignments * Retroactive changes in labor cost rates * Changes in Auto-Accounting Rules or Lookup Sets Oracle Financials E-Business Suite Release 12 Period End Procedures 33 . This process needs to be performed for each operating unit defined. Open the Next Oracle Projects Period It is recommended that you open the next period to minimize interruption to users who may require the ability to enter transactions in the new period during the current period close procedure. This process needs to be performed for each operating unit defined. Procedures 1.The Subledger Period Close Exceptions Report lists all accounting events and journal entries that fail period close validation. Change the Current Oracle Projects Period Status from Open to Pending Close This is an interim status.

or use function and responsibility restrictions to prevent access to these areas during the period close procedure. 4. not during.Suggestion: You may need to implement workflow procedures. Complete All Transactions for the Period Being Closed Enter and Approve all Timesheets for the PA Period Import all timesheets entered via Self-Service Time. Run PRC: Compile All Burden Schedule Revisions b) Run organization maintenance to ensure all organizations have been added to all affected compiled burden schedules. import all eligible supplier invoices from Oracle Payables. Run PRC: Interface Supplier Invoices from Payables Interface Expense Reports from Oracle Payables Before generating project revenue or running final cost distribution processes. These expense reports may have been entered via Self-Service Expenses or Expense Reports in Oracle Payables. Run the AUD: Missing Timecards Report Interface Supplier Invoices from Oracle Payables Before generating project revenue or running final cost event processes. verify that all timecards are entered or accounted for. update the project summary amounts before. Run Maintenance Processes It is recommended that the following maintenance processes be run in preparation for the period end: a) Run Burden Schedule maintenance to assure that all burden schedules have been compiled. ensure that all new supplier invoices processing for the current GL period has stopped. If Oracle Projects is the direct data source for payroll or for reconciling labor costs to payroll. Transaction Source = Oracle Self-Service Time. Run PRC: Transaction Import. d) Run PRC: Update Project Summary Amounts After Resource List Change 5. Run PRC: Interface Expense Reports from Payables Oracle Financials E-Business Suite Release 12 Period End Procedures 34 . Attention: One rejected expenditure item will cause an entire expenditure to be rejected. import all eligible expense reports from Oracle Payables to create pre-approved expense report batches. the period close. Verify that all pre-approved timesheet batches in the current PA period have been released and approved. Warning: If your PA period matches a GL/AP month end. Run PRC: Add New Organization Compiled Burden Multipliers c) If changes or additions were made to pre-existing resource lists.

For more information refer to Oracle Project Costing User guide. This program has to be run to generate accounting events. Source Description Inventory Inventory Misc Work In Process Manufacturing Material Costs Inventory Issues and Receipts entered in the Miscellaneous Transactions window in Oracle Inventory Manufacturing Resource Costs Attention: Entering new expenditures or adjusting existing expenditures during the final cost distribution process may cause reconciliation problems. Oracle General Ledger and Oracle Assets or revenue to Oracle Receivables before you can change the status of the current PA period to Closed. which will be later used by SLA. Oracle Financials E-Business Suite Release 12 Period End Procedures 35 . transfers & posts to GL with the appropriate parameters. Run the Generate Cost Accounting Events Program This is a new program in R12. 6a. This program is owned by SLA and creates accounting. Run the Cost Distribution Processes Run all cost distribution processes to cost all enabled expenditures that have an expenditure item earlier than or equal to the current reporting PA period end date: * PRC: Distribute Labor Costs * PRC: Distribute Usage & Miscellaneous Costs * PRC: Distribute Expense Report Adjustments * PRC: Distribute Supplier Invoice Adjustment Costs * PRC: Distribute Borrowed and Lent Amounts * PRC: Total Burdened Cost (If using Project Burdening) * PRC: Create and Distribute Burdened Transactions (If using Project Burdening) Note: PRC: Distribute Expense Report is now obsolete. 7. Access to these activities should be controlled. The following transaction sources are pre-defined.Project Related Inventory Transactions Note: the following processes must be completed within Oracle Inventory prior to importing project related inventory transactions: * Run the Cost Collector * Project Cost Transfer * Run PRC: Transaction Import. 6. Interface Cost Transactions to Other Applications You must successfully interface all relevant costs to Oracle Payables. after verifying that all transactions for the period have been accounted for. Transfer from Projects to GL can be achieved by submitting the ‘Create Accounting’ – (PRC: Create Accounting) process from the SRS screen. The programs to be run are: PRC: Generate Cost Accounting Events and PRC: Generate Cross Charge Accounting Events.

10. Suggestion: Some of the above reports and processes may be run using Submit Streamline Processes. 8. If accounting is generated in FINAL mode with Transfer to General Ledger being set to ‘No’ then run PRC: Transfer Journal Entries to GL with parameters to either post in GL or just to leave it unposted. Note: Ensure that all interface transaction reports and exception reports are completed successfully. the order of some of the above steps may be changed. The same is achieved by PRC: Create Accounting Oracle Financials E-Business Suite Release 12 Period End Procedures 36 . These events will be used subsequently by the Create Accounting process to generate accounting. Attention: Interface processes have become obsolete. all asset lines have been generated by running the PRC: Generate Assets Lines for a range of projects process. Generate Draft Revenue for All Projects After all the cost distributions processes have completed successfully and all supplier invoices have been imported from Oracle Payables. then submit PRC: Submit Interface Streamline Processes with the appropriate streamline parameters to transfer the costs to GL. which ensures that processes and reports are run and completed in the correct order. run the mass project revenue generation process. Journal Import can be submitted from GL to import the costs into GL. Attention: You can interface asset lines to Oracle Assets only after you have transferred the underlying expenditure items to General Ledger. If it is transferred unposted.If accounting was performed without transferring to GL. 11. Run PRC: Generate Draft Revenue for a Range of Projects for all projects. and/or resolved prior to continuing with the period close. Run Generation Revenue Accounting Events Process Run PRC: Generate Revenue Accounting Events to generate events for revenue. Interface CIP Assets to Oracle Assets Run PRC: Interface Assets This process requires that prior to interfacing. Attention: Concurrent Revenue processes can be run only if the ranges of projects specified for the processes do not overlap 9. the General Ledger posting program needs to be submitted. Review and Release Revenue for All Projects Perform a review of the revenue generated and approve the same. If you use the Streamline process. or completed more succinctly. Run Create Accounting to Process Revenue Accounting Events This program is used to generate accounting and then transfer it to the General Ledger based on appropriate parameters.

13. Budgets by Work Breakdown Structure Oracle Financials E-Business Suite Release 12 Period End Procedures 37 . run the reports again until there are no exceptions. * Deletes unreleased inter-company invoices. or completed more succinctly. After the corrections are made. Run PRC: Generate Inter-Company Invoices for a Range of Projects for all projects. Budgets by Resources * MGT: Revenue. * Creates inter-company credit memos and invoice cancellations. and that would prevent you from closing the PA period: * AUD: Cross Charge GL Audit * AUD: Missing Timecards * EXC: Transaction Exception Details * EXC: Transaction Exception Summary * PRC: Tieback Invoices from Receivables The tieback process from GL has become obsolete. Review the report generated by Create Accounting/Transfer to GL processes for any errors. Generate Invoices Run PRC: Generate Invoices to generate invoices to be interfaced to Oracle Receivables. Transfer Invoices to Oracle Receivables Run PRC: Interface Invoices to Receivables Run PRC: Interface Inter-Company Invoices to Receivables Warning: Make sure that Oracle Receivables has not closed its period until all Oracle Projects invoices have been interfaced to Oracle Receivables 14. This process ensures processes and reports are run and completed in the correct order. Cost. the order of some of the above steps may be changed. Run Final Project Costing and Revenue Management Reports Run all of the following project costing management reports: * MGT: Revenue. Please refer to the relevant financials and projects user guides. Run Period Close Exceptions and Tieback Reports Run the period close exceptions reports to identify transactions that have not been fully processed. Suggestion: Some of the above reports and processes may be run using the Submit Streamline Processes process.12. If you use the Streamline process. This process: * Creates inter-company invoices from cross–charged transactions previously identified by inter-company billing to be processed for cross charging.Revenue. All the streamline options are not available in R12. Review these reports and make all the indicated corrections. Cost Budgets by Resources (Project Level) * MGT: Task . 15. Some of them have become obsolete. Cost.

If unprocessed items exist. Permanently Close the Oracle Projects Period (Optional) When you are satisfied with the closing of the PA period and will not need to reopen the period. Re-run the period close exception reports to identify any unprocessed items. The current reporting period does not have to be an open period. Warning: Do not run PRC: Update Project Summary Amounts After Resource List Change during the closing or post-closing processes. change the status of the PA period to Permanently Closed. Advance the PA Reporting Period (Optional) When you are ready to view the updated summary amounts for the next PA period in the Project Summary Inquiry window. 18. the system checks to see if any unprocessed items exist in the period. This process needs to be performed for each operating unit defined. Attention: The update process cannot run concurrently with the interface processes. current reporting period. Only one period can be designated as the current reporting period for Project Status Inquiry.* MGT: Employee Activity Report * MGT: Invoice Review * MGT: Unbilled Receivables Aging * MGT: Agreement Status by Customer 16. advance the PA Reporting Period. Reconcile Cost Distribution Lines with General Ledger (Optional) The following Project Subledger Audit Reports print cost distribution lines related to projects. These reports enable you to drill down from a GL account balance in the trial balance to the individual project–related transactions: * Run AUD: Project Subledger Summary * Run AUD: Project Subledger: Detail by Project * Run AUD: Project Subledger: Detail by Expenditure Type 21. 20. restore access to user maintenance activities. Update Project Summary Amounts To enable users to view the latest data in the Project Status Inquiry Window. Warning: Once a period is permanently closed it can never be re-opened. 19. the change of status is not allowed. Oracle Financials E-Business Suite Release 12 Period End Procedures 38 . 17. Change the Current Oracle Projects Period Status from Pending Close to Closed When changing the status to Closed. Restore Access to User Maintenance Activities After the project summary amounts have been updated for the closed. you must run a final project summary update for the current reporting (pending close) PA period.

it is possible to reconcile Oracle Receivables with the General Ledger by verifying that all the correct journal entries were made. and reviewed all audit trails for completeness. credit memos. and the creation of journal entries in the General Ledger. invoices. Posting to the General Ledger allows the extraction of details from Oracle Receivables. transactions. b. deposits. required if OM-shipping is used) If you import transactions from an external system or Oracle Projects. The application provides the functionality to enable reconciliation of your sub-ledger. Business Requirements Oracle Receivables requires periodic internal reconciliation of the transactions entered into the Accounts Receivables system. Oracle Receivables provides a comprehensive set of reports to facilitate the reconciliation of outstanding customer balances. 2.Chapter 6 Oracle Receivables This chapter describes the procedures for performing period-end processing in Oracle Receivables Release 12. Credits and Adjustments * Complete Receipts and Reversals * Complete Invoice and Customer Import * Complete Lock Box Processing * Run the revenue recognition program (Optional. ensure that you have imported all transactions and master files. receipts. After posting to the General Ledger. Run the following reports for the same accounting period date range: a. before posting to the General Ledger. specified for the period being reconciled. Reconcile Transaction Activity for the Period Reconcile the transaction activity in Oracle Receivables. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. Transaction Register This report details all the transactions (i. and account balances. Completing all transactions for Oracle Receivables: * Complete Invoicing. This reconciliation process checks that Oracle Receivables transactions are balanced. Procedures The following steps are taken in performing period-end processing for Oracle Receivables. ensuring that all items eligible for posting are reflected on the Sales Journal. This report shows transactions which were entered and completed. guarantees and chargebacks) entered with a GL date between the period start and period end dates. before posting to the General Ledger using SLA. 1. debit memos.e. Sales Journal by Customer Report and the Sales Journal by GL Account Report Oracle Financials E-Business Suite Release 12 Period End Procedures 39 .

the general ledger distributions for posted and/or un-posted invoices for the specified period. tax). The total on the Sales Journal by GL Account should equal the total of items eligible for posting as listed on the Transaction Register. By using the following formula. the report also lists those transactions. you can produce a detailed or summary listing of the accounting information you want to review. c. event type. customer name. Journal Entries Report This report enables the review and analysis of accounting entries in the Receivables subledger. revenue. and all entries that could not be transferred to the general ledger. source. Attention: Ensure that the monthly transaction total is accurate and that no distribution issues exist. ensure that the Transaction Register matches the Sales Journal: Transaction Register (Items eligible for posting) + 2 * Credit Memo Total = Sales Journal (Debits plus Credits) E. d. Data is then sorted by accounting date. and * You have reviewed the Unposted Items report to confirm that all journal entries have posted. Note: To avoid duplication with subledger journal entries. Using the report parameters. Company. The report also lists in detail. by account type (i. The summary totals for the sales journal are by Posting Status. This report details.This report enables the review of all transactions for the specified period. and event class. If any discrepancies are evident. using the Sales Journal by Customer report. review the details and make the necessary changes. and Transaction Currency. general ledger journal entries imported from Subledger Accounting are not included in the report. freight. SLA groups the report by ledger. document number. and voucher number. When a transaction is accounted with errors. research the customer balances to find out which balance does not tally. By altering the parameters. Run the AR to GL Reconciliation report: * After the Create Accounting program in Receivables has completed. and those which are yet to be posted but have been accounted.$20 Credits) Attention: The Transaction Register total for any credits must be adjusted. category. receivables. $100 + (2 * $20) = Debits $120 + Credits $20 ($120 Debits . which have been posted in general ledger. and highlights journal sources where discrepancies might exist.g.e. Oracle Financials E-Business Suite Release 12 Period End Procedures 40 . transactions that have been accounted with error. as accounted by SLA. AR to GL Reconciliation Report The AR to GL Reconciliation report compares the account balances in Oracle Receivables to those in Oracle General Ledger. as they are negative on the Transaction Register and positive on the Sales Journal. This report simplifies the reconciliation process by comparing Receivables and General Ledger account balances in a single place. and * You have used the posting execution reports to confirm that the journal entries exported from Receivables match those posted in General Ledger. ledger currency.

even if the data matches. thus creating reconciliation issues in Oracle General Ledger. Reconcile Outstanding Customer Balances Reconcile the outstanding customer balances at the beginning of a specified period with the ending balance for the same period.Journal entries posted to the General Ledger from other subledgers. During the internal reconciliation process. If the actual balance of a specific account is different in Receivables than in GL. which can be run and reviewed to reconcile these components: Component Beginning Balance Transactions Adjustments Exceptions Applied Receipts Unapplied Receipts Ending Balance Report Aging reports Transaction Register Adjustment Register Invoice Exceptions Report Applied Receipts Register (Identify payments received from customers) Unapplied and Unresolved Receipts Register (identify payments received from customers) Aging report (as of the last day of the accounting period) Oracle Financials E-Business Suite Release 12 Period End Procedures 41 . then the following columns highlight the type of journals that affect the account balances: * GL Source Manual . known as the Roll Forward Formula: Period-End Balance = Outstanding Balance at Start of Period + Transactions + Adjustments – Invoice Exceptions – Applied Receipts – Unapplied Receipts The following list represents the various components that affect a customer’s balance and the reports. such as Oracle Payables or a legacy feeder system.Manual journal entries made in the General Ledger. * GL Subledgers Not AR . The Potential Reconciling Items report addresses this issue by suggesting journal items that might potentially post to GL accounts with unexpected account types. The Difference column indicates how the activity in Receivables compares to the journal source of Receivables in the General Ledger. the journals could still post to incorrect GL accounts. using the following formula. use the AR Reconciliation report to confirm that your transactional and accounting data match. * Unposted in GL . 3.Unposted Oracle Receivables journals in the general ledger. However.This report will show a difference between Receivables and GL account balances only if items did not successfully post to GL accounts.

Receivables displays information about your on-account or unapplied payment such as GL date. Both reports display invoice related receipts and miscellaneous receipts. You can use this report to determine how much your customer owes after taking into account all on-account and unapplied amounts. and unapplied amount. Using the receipt number. See the following My Oracle Support bugs and enhancement requests for more details: Note 393682.Attention: You can use the Invoice Exceptions Report to adjust the Transaction Register for any transactions. batch source. Bug 7423482: Receipt Register and Receipt Journal do not show on-account activity – deemed functionality. This report includes both cash and miscellaneous receipts. on-account amount. 6. Attention: Normally the total of the Receipts Journal report should equal the total of all the receipts in the Receipt Register for the same GL date range. The Journal Entries Report shows the receipt numbers that contribute to a particular GL account. payment method. Review the Unapplied Receipts Register Use the Unapplied Receipts Register to review detailed information about your customers’ on-account and unapplied payments for the date range that you specify.1: Unable to Reconcile Receipt Register to Receipt Journal – Enhancement 5567693 is still pending. 4. Reconcile Receipts to Bank Statement Activity for the Period (Refer to Chapter 3 Period-End Procedures for Oracle Cash Management) Attention: The Create Accounting process must be re-run for any miscellaneous accounting entries generated from the bank reconciliation. 5. b) Receipt Register Use this report to review a list of receipts for a specified date range. Bug 7589198: Receipt Register does not match Receipt journal – deemed functionality (similar to Bug 7423482). you can review the detailed information on the Receipts Journal Report. which are not open in Receivables. for transfer to the General Ledger. you can perform this action by re-querying the receipts and following the normal application procedure. Reconcile Receipts Ensure that Oracle Receivables receipts balance by running the following reports: a) Receipts Journal Report This report displays details of receipts that appear in the Journal Entries Report. and therefore do not show up in the aging reports. payment date. batch name. If any of the Receipts listed can now be applied to outstanding transactions. Oracle Financials E-Business Suite Release 12 Period End Procedures 42 . payment number.

When running any Oracle Receivables reports that display accounting involving transactions that have been posted to GL. The accounting is done at the ledger level and the program has the ability to transfer and import into the General Ledger based on the parameters specified. Attention: The ‘Detail by Account’ version of the Journal Entries Report may be the most useful for reconciliation in this case. Reconcile the Journal Import Process Create Accounting program submits Journal Import automatically when launched in ‘Mode = Final’ and ‘Transfer to GL = Yes’. After internally reconciling the transactions and receipts using these two reports. If SLA accounting lines do not exist. the Receipts Journal Report (in ‘transaction’ mode) and the Journal Entries Report for posted items. 9. the Receipts Journal Report and Sales Journal display the transactions that would be posted to the General Ledger (provided the posting process was run for the same GL date range). Reconcile the General Ledger Transfer Process The Create Accounting program produces the Subledger Accounting Program report that shows you the subledger journal entries created for successful accounting events. 8. The account totals in the Sales and Receipt journals should match the corresponding account balances in the Journal Entries Report. Use the same General Ledger date ranges for the Journal Entries Report and the Create Accounting program. The posting process for Oracle Receivables involves a single step: Create Accounting This process can be submitted from the transactions screen to account for a specific receivables transaction or from the SRS screen to account for all receivables transactions. Reconcile the Journal Import by manually reviewing the transactions in the Subledger Accounting Program Report. the following statements apply: If SLA final accounting lines exist. Account balances for transactions and receipts can be reconciled by generating the Sales Journal by GL Account Report. Oracle Receivables regards these items as having been ‘posted’ within the sub-ledger. and comparing them with the Journal Entries Report output. The Journal Entries Report is a new Subledger Accounting BI Publisher report which is available from the subledger applications and can be run with parameter Posted = Yes. it is possible to perform external reconciliation during and after the posting process. Post to the General Ledger Prior to posting to the General Ledger. Create Accounting will generate a report which details the transferred transactions. Oracle Financials E-Business Suite Release 12 Period End Procedures 43 . then SLA accounting is displayed. Compare this report to the Journal Entries Report (run in Posted status mode) and verify that they match. transactions in error etc. Once transactions and receipts have been transferred to the GL tables. the entries will have to be transferred separately.7. which users can copy and modify the report template according to their needs. then AR distribution accounting is displayed. If Create Accounting is submitted in the ‘Final’ mode without transferring it to the General Ledger. No or ALL.

Third Party Balances Report Run Third Party Balances Report from the SRS screen. You can also generate the Subledger Period Close Exceptions Report through a concurrent request as follows: * For the application associated with the responsibility * For all applications in the General Ledger responsibility 13. and compare the total with the Journal Import Execution Report. 12. 11. It is automatically submitted by General Ledger when closing a GL period if there are unprocessed accounting events or un-transferred journal entries. Oracle Financials E-Business Suite Release 12 Period End Procedures 44 . When you update the period statuses to ‘Open’ in one operating unit. 10. Close the Current Oracle Receivables Period Close the current period in Oracle Receivables using the Open/Close Accounting Periods window. and third party site * Third party and third party site information * User transaction identifiers for the associated event The balances in this report can be compared with the General Ledger balances for the same control accounts to reconcile. If the Balance Forward Billing functionality is used. All of the operating units that share a ledger also share the same period statuses. Print Invoices Once you are satisfied that the customer balances are reconciled. ensure all the invoices generated during the month have been printed and issued. Review the Subledger Period Close Exceptions Report The Subledger Period Close Exceptions Report lists all the accounting events and journal entries that fail period close validation. Attention: Where there are multiple operating units within the same ledger all operating units must be ready to close at the same time. ensure that the consolidated (BFB) invoices have been generated for the current period.Attention: If the customer is using Reporting/Accounting sequences. that period is opened for all operating units within the ledger. It retrieves the following information: * Third party balances for third party control accounts * Subledger journal entry lines that add up to the total period activity for each control account. Note: Balance Forward Billing replaces consolidated billing invoices (CBI) feature of 11i. they can run Journal Entries Report using Sequence Ranges created in the Create Accounting program run. For more information on the setup of balance forward billing. This report is used to display balance and account activity information for Suppliers and Customers. refer to the Oracle Receivables Implementation Guide or the Oracle Receivables User Guide. third party.

which were transferred in FINAL mode and with Post in GL being set to NO. then re-open both appropriate Receivables and General Ledger Periods and initiate another posting. If there are any items not posted for the current or prior periods. Review the Unposted Items Report Oracle Receivables prints the Unposted Items Report for all items that are not posted for the specified GL date range. 16. The E-Business Tax data extract draws tax information from each application and stores the data in an interface table. which is required to be reported to the relevant Tax Authority. for the transactions. 18. Reconcile Posted Journal Entries After running the GL posting process in Oracle General Ledger. It only includes journal entries transferred to and posted to the General Ledger. Run the request from the Submit Requests window. Run Reports for Tax Reporting Purposes (Optional) A variety of standard reports can be used to provide tax information. This report should not generate any output if all Receivables transactions have been successfully posted to the General Ledger. Open the Next Oracle Receivables Period Open the next period in Oracle Receivables using the Open/Close Accounting Periods window. 17. Using the Submit Requests window to generate this report. General Ledger journal entries imported from Subledger Accounting are not included in the report. Review this report and compare it with the Third Party balances report. including withholding tax. The output will consist of all items not posted to the General Ledger for the specified GL date range. submit with a GL date range for at least the current financial year. 15. Review Account Analysis Report The Account Analysis Report provides drill-down information about the activities relating to a particular account for a period or range of periods. The following tax registers are available: a) Deferred Output Tax Register b) Recoverable and Non-Recoverable Tax Registers c) Single Cross Product Tax Register d) Standard Input and Output Tax Registers The following summary levels are available within each Tax Register: * Transaction Header * Transaction Line * Accounting Line Oracle Financials E-Business Suite Release 12 Period End Procedures 45 . Output from the tax extract is designed to look as close to a simple tax report as possible. Note: To avoid duplication with subledger journal entries. run the Journal Entries Report (with ‘Posted = Y’) to help reconcile the posted journals.14.

3. or are FYI notifications only (e. The Confirm Receipts workflow sends notifications for items with a Destination or Deliver–To Type of Expense. Closing FYI notifications is Optional. or Notification Details Web page (accessible through the Notifications Summary menu in Purchasing) to requestors or buyers who create requisitions in Purchasing or iProcurement. Complete all transactions for Oracle Purchasing: a) Complete Requisitions b) Complete Purchase Orders and Releases c) Complete Receipts and Returns Submit the Confirm Receipts Workflow Select Orders process in Purchasing to send notifications through the Web. You can use the report sorted by buyer to monitor buyer performance.g. d) Print or Archive all new Purchase Orders e) Respond to all Workflow Notifications Notifications may either require action (e. Review the Current and Future Commitments (Optional) Run the Purchase Order Commitment by Period Report: The Purchase Order Commitment by Period Report shows the monetary value of purchased commitments for a specified period. notify requestor requisition has been approved). and a Need–By date that is equal to or later than today’s date.g. Business Requirements The purchasing activity must be reconciled for the accounting period that is to be closed. Users should close all FYI notifications and respond to those that require a response. You can also use the report when negotiating with a supplier by limiting the commitments to a specific supplier. 2. and the next five periods. 1. e–mail. Procedures The following steps are performed while closing the period in Oracle Purchasing. notify approver approval required).Chapter 7 Oracle Purchasing This chapter describes the procedures for performing period-end processing in Oracle Purchasing Release 12. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. a Routing of Direct Delivery. Requestors can create receipt transactions by responding to the notification. Review the Outstanding and Overdue Purchase Orders (Optional) Run the following reports: * Purchase Order Detail Report * Open Purchase Orders (by Buyer) Report * Open Purchase Orders (by Cost Center) Report Oracle Financials E-Business Suite Release 12 Period End Procedures 46 .

and helps in the preparation of accrual entries. Journal entries are created for the amount of the receipt liabilities. for Expense distributions for a specific purchasing period. or planned purchase orders. corresponding to the encumbrance reversal entries for the un-invoiced receipts that were accrued. to follow up the status of the ordered items with the suppliers. Oracle Purchasing creates an un-posted journal entry batch in the General Ledger for the receipt accruals. make sure that all receipts have been entered for a specific period. Warning: Where you have Oracle Inventory installed. The quantity ordered and quantity received is displayed so the status of the purchase orders can be monitored.Check With Suppliers For purchase orders not received. where possible. Each time the process is run. 5. Identify and Review Un-invoiced Receipts (Period-End Accruals) Run the Un-invoiced Receipts Report to review receipts for which the supplier invoice has not been entered in Payables. Follow Up Receipts . matching of unmatched invoices. 4. Attention: Where you have selected to accrue receipts at period end. using the details from the Uninvoiced Receipts Report. debiting the charge account and crediting the Expense AP Accrual Account. for what amount. it is not possible to process a receipt to a closed Purchasing period. It is not necessary to enter all the receipts for a period prior to closing that period. Run the Receipt Accruals . If encumbrance or budgetary control is being used. before creating receipt accruals for that period. should be carried out at this point in the period-end process. the appropriate department can then follow up with the supplier.Period End Process Run the Receipt Accruals .These reports can be used to review all. and resolution of any invoice holds.Period-End Report to create period-end accruals for uninvoiced receipts. Receipt accruals can be reviewed by account and by item. Performing the Oracle Payables Period-End process effectively prevents any further invoices or payments being entered into Oracle Payables for the closed period. 6. the receipt transaction needs to be entered by the appropriate personnel. which corresponds to the Oracle Purchasing period being closed. Reversal of accrual entries for the next period will happen automatically if: * The Profile option ‘GL: Launch Auto Reverse after Open Period' is set to 'Y' Oracle Financials E-Business Suite Release 12 Period End Procedures 47 . to enable the creation of receipts accrual entries. the appropriate department can use the details obtained from the Purchase Order Detail Report. Follow Up on Outstanding Invoices For any items identified to have been received but not invoiced. If the goods have been received. 8. Entering of invoices. This report indicates exactly what has to be accrued. but the receipt has not been entered into Oracle Purchasing. specific standard. Simply backdate the receipt date when entering receipts for a closed period. another journal entries batch is created. Complete the Oracle Payables Period-End Process Complete the steps to close the Oracle Payables period. 7.

then the accrual entries need to be reversed manually. If the profile option is set to ‘N’. Oracle Purchasing reverses the encumbrance entry when creating the corresponding accrual entry. the following transactions can account for the balance in the AP accrual account: * Uninvoiced Receipts * Over-invoiced Receipts Oracle Financials E-Business Suite Release 12 Period End Procedures 48 . Oracle Purchasing creates accrual entries only up to the quantity the supplier did not invoice for the partially invoiced receipts. Identify the Invoice Price Variances amount and Accrued Receipts amount in the AP Accrual Account. This process can be run as many times as needed. a reversal is not required. which in turn will trigger the journal import. Run the Invoice Price Variance Report for the current period. When the Accrue Expense Items flag is set to At Receipt. Attention: This step is only required if the Accrue Expense Items flag is set to Period End. Reconcile Accrual Accounts . 9.* And the reverse option is selected for the accrual journal category.(Refer to Chapter 8 Period-End Procedures for Oracle Inventory) Reconcile the balance of the Purchase Price Variance account using the Purchase Price Variance Report. Attention: The Receipt Accruals Period End Program creates accounting in the receiving sub ledger only. The Create Accounting Program has to be run to create SLA journals. Identify the purchasing period for the receipt accrual entries: Oracle Purchasing creates receipt accruals for all receipts entered up to the end of the nominated period. Identify the invoice price variance for all purchase orders charged to the Inventory AP Accrual Account and compare it with the balance of the Invoice Price Variance account in the General Ledger. If encumbrance or budgetary control is being used. on the Accrual tabbed region of the Purchasing Options window for the current Organization. Manually remove the Invoice Price Variance amount from the AP Accrual Account using your General Ledger.Perpetual Accruals Identify the period-end balances of the following accounts in the General Ledger: * Purchase Price Variance * Invoice Price Variance Account * AP Accrual Account * Inventory Account . At any given time.

You can accrue both expense and inventory purchases as you receive them. After researching the reported accrual balances. When this happens. purchasing. and hence manual adjustment of accrual entries is not required. d) Summary Accrual Reconciliation Report The Summary Accrual Reconciliation Report can be used to analyze the balance of the AP accrual accounts. distinguish accrued receipts from invoice price variances. Accounting entries have to be created in SLA and GL for these write-off transactions by submitting the Create Accounting program. and to reconcile the balance of the AP accrual accounts. The Reconciliation Reports can help in monitoring potential problems with purchasing and receiving activities that can affect the accuracy of the AP accrual accounts. and identify errors. records the liability from the supplier site and helps you monitor potential problems with purchasing and receiving activities that can affect the accuracy of your AP Accrual Accounts. work in process. the Accrual Write-Offs window can be used to indicate which entries are to be removed and written off from this report. All the affected PO distributions (in the case of AP/PO transactions and individual transactions in the case of miscellaneous transactions) will be deleted first and the transaction information for these distributions will be fetched and loaded into the accrual reconciliation tables.* Errors (Invoices or inventory transactions charged to this Account by mistake) You need to analyze the balance of the AP accrual accounts. c) Miscellaneous Accrual Reconciliation Report The Miscellaneous Accrual Reconciliation Report shows all inventory and AP (not matched to PO) transactions that have hit the accrual account. you temporarily record an accounts payable liability to your expense or inventory AP accrual accounts. b) AP and PO Accrual Reconciliation Report The AP and PO Accrual Reconciliation Report provides a transactional breakdown of each accrual account with a net balance not equal to zero. The Accrual Reconciliation Reports are used to analyze un-invoiced receipts. or accounts payable transactions: * Quantity differences between receipts and invoices * Incorrect purchase order or invoice unit prices * Discrepancies in supplier billing * Invoice matched to the wrong purchase order distribution * Receipts against the wrong purchase order or order line * Miscellaneous inventory or work in process transactions that do not belong to the accrual accounts * Payables entries for tax and freight that do not belong to the accrual accounts The Accrual Reconciliation Report Group consists of one program and three reports as discussed below: a) Accrual Reconciliation LR Program load run This program is used in the accrual reconciliation process to populate the accrual reconciliation table with all the necessary transaction data to perform the reconciliation process. When Oracle Payables creates the accounting for the matched and approved invoice. Oracle Payables clears the AP accrual accounts. inventory. Oracle Financials E-Business Suite Release 12 Period End Procedures 49 . These reports enable you to identify the following issues in receiving.

this report enables reconciliation with the accounts payable accrual account. these differences are resolved. and the encumbered budget. a GL transfer or period close must first be performed for the transactions to appear on these reports. * If expense purchases are accrued on receipt. Perform Year End Encumbrance Processing (Optional) Oracle Financials provides a number of facilities for the processing of outstanding encumbrances as part of year end processing. The Accrual Reconciliation Reports requires the transactions to be transferred to the General Ledger interface to ensure that the report balances to the General Ledger. Oracle Financials E-Business Suite Release 12 Period End Procedures 50 . all transactions are created in Purchasing and need the GL Transfer Program to be run to transfer to the General Ledger. * If expense purchases are accrued at period end. Ensure that prior to closing the period. * Carry forward budgets into the current appropriation budget. Attention: Most commercial installations accrue expense receipts at period end.The Reconciliation reports also provide information on the quantity differences (between the quantity received for a purchase order shipment and the quantity invoiced). and price differences. 10. no information will be available to report. * Carry forward encumbrances. Attention: For Oracle Purchasing. or to a separate budget to identify between current year and carry forward amounts if required. For Oracle Inventory. and Oracle Work In Progress. as the information is not required as the receipt occurs. * If you have installed Oracle Inventory or Work in Process. journal entries must be created for the invoices. Mass budget processing also allows you to combine these budgets. more entries must be reconciled in the AP accrual accounts. For Oracle Payables. The default processing for Oracle Financials at year end is to extinguish any outstanding encumbrances or unused funds when you close the last period of the Financial Year within Oracle General Ledger. Other facilities available: * Use mass allocations to bring forward part of the funds available. and inventory receipts are not performed. the Accrual Reconciliation Report also displays any inventory or work in process transactions for the accrual accounts. The carry forward process enables managers to perform any of the following: * Carry forward encumbrances for existing transactions (purchases / requisitions). If expense purchases are accrued on receipt. Prerequisites: * Oracle Payables and Oracle Purchasing installed. * Carry forward the funds available as at the end of the year.

Define Mass Cancel The Define Mass Cancel window is used to nominate a date range for transactions. not on receiving information. if the encumbrance option for requisitions or purchase orders has been enabled. not Purchasing or Oracle Payables.If cash-basis accounting is used. Based on this report you can identify those transactions that you wish to carry forward into the new financial year. The Encumbrance Detail Report reflects activity from General Ledger.Generate the Encumbrance Detail Report at period-end. * Cash basis . * Period-end accrual . and requisitions and purchases have entered and approved.) The steps required to complete year end encumbrance processing in Oracle Purchasing are: a) Identify Outstanding Encumbrances Print the Encumbrance Detail Report to review the requisition and purchase order encumbrances. After the Receipt Accruals Period-End process is run. before commencing the year end Encumbrance processing in Oracle General Ledger. b) Perform Mass Cancel in Oracle Purchasing (Optional) Mass Cancel enables the cancellation of requisitions and purchase orders on the basis of user selected criteria.Attention: You must complete the Year End Encumbrance processing in Oracle Purchasing. use the Encumbrance Detail Report in a way that matches the accounting method: * Receipt accrual . Payables transfers only accounting information for paid invoices to the General Ledger. When cash-basis accounting is used and the Payables Transfer to General Ledger process is submitted. Therefore. an automated process transfers the receipt information to General Ledger using the Journal Import Process. the encumbrances on the Encumbrance Detail Report remain until payment information from Payables is transferred to General Ledger. (Refer to Chapter 11 Period-End Procedures for Oracle General Ledger. Use this report to review the accounts encumbered. During the period. as well as any of the following: * Document Type * Supplier Name * Accounting Flexfield Range This process will automatically generate a Mass Cancel listing report identifying the following: * Unable to Cancel Requisitions (reasons provided) * Unable to Cancel Purchase Orders (reasons provided) * Partially in Range Documents Oracle Financials E-Business Suite Release 12 Period End Procedures 51 . the Encumbrance Detail Report reflects the true periodend receipt information. the encumbrance detail on the report is based on invoice matching information from Payables.Generate the Encumbrance Detail Report as needed when the Accrue at Receipt option is used. Refer below to the steps required to cancel transactions that are not to be carried forward. Upon entering receipt delivery information.

This report can be used to derive a supplier service penalty by multiplying the days variance quantity by a percentage of the price. and auto source rules are updated to the new supplier. etc. but within the receipt tolerance days or not past due. Run Standard Period End Reports (Optional) * Suppliers Quality and Performance Analysis Reports a) Suppliers Report Use the Suppliers Report to review detailed information entered for a supplier in the Suppliers and Supplier Sites windows. d) Supplier Service Performance Analysis Report The Supplier Service Performance Analysis Report lists late shipments. then any references to the supplier in blanket purchase orders. and returned. Open the Next Oracle Purchasing Period Open the next purchasing period in the Control Purchasing Periods window. spaces. This report lists active suppliers whose names are the same. The report inserts a blank line between groups of possible duplicate suppliers. Note that when canceling a purchase order. Payables lists your suppliers in alphabetical order and you can additionally order the report by supplier number. b) Suppliers Audit Report Use the Supplier Audit Report to help identify potential duplicate suppliers. they can be combined using Supplier Merge. early shipments. 52 Oracle Financials E-Business Suite Release 12 Period End Procedures . special characters. You have the option to include supplier site address and contact information. 12. The % Open Past Due is the percentage of the ordered quantity not received by the promise date and beyond the receipt tolerance days. quotations. Attention: If you wish to cancel both purchase orders and requisitions. If purchase order information is merged. The report ignores case. Oracle Purchasing automatically un-marks all the receipts previously accrued to ensure that these receipts can be accrued again if they are still not invoiced in the next accounting period (where you have selected to accrue receipts at period end). rejected. you have the option of canceling the original requisition at the same time. Oracle Purchasing creates journal entries to zero out the encumbrances associated with the cancelled requisitions and purchase orders. Close the Current Oracle Purchasing Period Close the current Purchasing Period in the Control Purchasing Periods window. The report lists all site names and addresses of each potential duplicate supplier. This report is useful for identifying suppliers with quality performance issues. The % Open Current is the percentage of the ordered quantity not yet received.* Fully in Range Documents Run Mass Cancel When this process is run. rejected shipments. for percents accepted. 11. c) Supplier Quality Performance Analysis Report The Supplier Quality Performance Analysis Report can be used to review suppliers' quality performance. you must initiate Mass Cancel twice. and shipments to wrong locations. After duplicate suppliers have been identified. up to a specified number of characters. 13. This report also shows if a supplier is on PO Hold.

using blanket purchase agreements and planned purchase orders. The Intended Commitment is the total expenditure multiplied by the split percentage entered in the sourcing rules. The Negotiated Amount is the product of the price on the quotation and the quantity ordered. The report includes a price type Legend at the bottom of each page for the price type. The Actual Percentage is the items expenditure as a percentage of the total expenditure for the date range of the report. * Savings Analysis Reports a) Savings Analysis Report (by Category) The Savings Analysis Report (By Category) shows buyer performance by category. the line price was from the List Price. The Expenditure is the sum of the item line amounts for standard purchase orders for the supplier. the line price was from the Quote. For each blanket purchase agreement and planned purchase order created. Blanket and Planned PO Status Report The Blanket and Planned PO Status Report can be used to review purchase order transactions for items you buy. Purchasing uses the list price. Use the report to compare actual purchase percentages with sourcing percentage. Purchasing prints the requisitions in order of creation date and prepared name. The report prints the items that are assigned sourcing rules. the line price was from the Market Price. * Analyze Requisitions Requisition Activity Register The Requisition Activity Register shows requisition activity and monetary values. RFQ and Purchase Order Statuses Purchase Order Statuses may optionally be reviewed early in the period close processing for Oracle Purchasing. The % Received Early is the percentage of the ordered quantity received before the promise date and outside the receipt tolerance days. If the line price type is Q. If the line price type is M. e) Supplier Volume Analysis Report The Supplier Volume Analysis Report shows the dollar value of items purchased from a supplier. all divided by the total corrected received quantity. quote. Oracle Financials E-Business Suite Release 12 Period End Procedures 53 . Purchasing prints the product of the market price of the item ordered and the quantity ordered. The Days Variance is calculated as the summation of the date differential (transaction date subtracted from promise date) multiplied by the corrected received quantity (the received quantity plus or minus corrections) for each shipment. if no release exists.The % Received On Time is the percentage of the ordered quantity received on the promise date or within the receipt tolerance days. The result is the quantity per day the supplier is in variance. * Review Quotation. and if the line price type is L. Purchasing provides the detail of the releases created against these orders. Purchasing prints the blanket agreement or planned purchase order header information. If the market price is not defined. or list price to the actual price. If a quote is not defined. The % Received Late is the percentage of the ordered quantity received after the promise date and outside the receipt tolerance days. Use the report to compare the market.

If the line price type is M. If the line price type is Q. b) Savings Analysis Report (by Buyer) The Savings Analysis Report (By Buyer) shows buyer performance by purchase order. Purchasing uses the list price. Use this report to review the encumbered accounts. the line price was from the List Price.The Actual Amount is the product of the actual price listed on the purchase order line and the quantity ordered. Purchasing prints the product of the market price of the item ordered and the quantity ordered. The report includes a price type Legend at the bottom of each page for the price type. The Amount Saved is the negotiated amount less the actual amount. and if the line price type is L. * Encumbrance Accounting Reports Encumbrance Detail Report The Encumbrance Detail Report can be used to review requisition and purchase order encumbrances for a range of accounts if the encumbrance option for requisitions or purchase orders has been enabled. The Negotiated Amount is the product of the price on the quotation and the quantity ordered. particularly where you have defined multiple Mass Cancel batches: a) Cancelled Purchase Orders Report b) Cancelled Requisitions Report Oracle Financials E-Business Suite Release 12 Period End Procedures 54 . and there are entered and approved requisitions and purchases. * Cancellation Reports Use these reports to review all cancelled purchase orders and requisitions. The Amount Saved is the negotiated amount less the actual amount. the line price was from the Market Price. If the market price is not defined. the line price was from the Quote. The Actual Amount is the product of the actual price listed on the purchase order line and the quantity ordered. with negative figures in parentheses. If a quote is not defined. with negative figures in parentheses.

packing slips in receiving).Cycle Count Pending Approval Report 2. Attention: Usually. receipts. logistic and manufacturing systems need to be always open for worker transactions. Complete All Transactions for the Period Being Closed Ensure that all issues. you can open / close many logistic organizations by batch program: “OPSR and CPSR open period status report”. Optional . Business Requirements The period close process for Oracle Inventory enables the summarizing of costs related to inventory and manufacturing for a given accounting period. Procedures The following steps are taken in performing period-end processing for Oracle Inventory: 1. Transfer summary or detail accounting information to the General Ledger. “close period status report”. which means at month end the next period is opened to allow key-in from the first day. The interface managers that need to be run are as follows: * Cost Manager (mandatory) Oracle Financials E-Business Suite Release 12 Period End Procedures 55 . To avoid date entry error (when both periods are open) there is a profile option ‘INV: Transaction date validation’. Note: Since Release 12. Independently open and close periods for each inventory organization. and adjustments have been entered and verify that no hard copy records exist.Chapter 8 Oracle Inventory-Cost Management This chapter describes the procedures for performing period-end processing in Oracle Inventory Release 12. Transfer inventory and manufacturing costs to the General Ledger. These costs are then transferred to the General Ledger for posting. and then the closure process is processed for the past month. Check Inventory and Work in Process Transaction Interfaces Check the Interface Managers window to ensure that there are no unprocessed background or concurrent programs. Attention: For environments with a large number of organizations.g. Perform interim transfers to the General Ledger without closing the period. Cost Management becomes an application module holding Inventory/Receiving/WIP accounting entries. or are awaiting data entry (e. Oracle Inventory and Oracle Cost Management provide the required features to affect the necessary period-end procedures to: Reconcile the inventory and work in process costs and values. shipping.

For this purpose you need to run these 2 concurrent programs: * “Collect Revenue Recognition information” * “Generate COGS Recognition event” Run the ‘Create Accounting-Cost Management’ program up to the period end date before closing the period. Though the accounting period can be closed. Check and fix pending Transactions Check and fix any rejected transactions from the Inventory Accounting Period Window: click on the pending button to display pending transactions. depending on INV profile option “TPINV: Transaction Processing Mode”) * Move Transaction Manager (for IWIP) 3. and accounting events by accessing the Sub ledger Accounting user interface from the View Transactions Oracle Financials E-Business Suite Release 12 Period End Procedures 56 . and the accounting entries between ‘Deferred COGS account’ and ‘COGS account’ must be generated in INVCST. Attention: This process needs to be completed for each defined Inventory Organization. uncosted material transactions. View accounting. These must be resolved before the period is closed. revenue recognition has been processed in AR.* Material Transaction Manager (Optional. once closed. and pending IWIP costing transactions existing in this period. Any adjustments to the period can be made via new inventory transactions as required. 4. pending material transactions. * Resolution Recommended: Displays the number of pending receiving transactions. journal entries associated with transactions. once it is closed these transactions cannot be processed in that period. and then relaunch transactions using: * INV / Transactions / Pending transactions * INV/ Transactions / Transaction Open interface * OM / Shipping / Interfaces This check should be done during the month to avoid cumulative problems at month end before closing. and pending shop floor move transactions existing in this period. correct the error at the source. If the Create Accounting Program is run in Final Mode without transferring to GL then run the ‘Transfer Journal Entries to GL Cost Management’ which transfers the accounting to GL. running this process prior to closing the period facilitates validating the interface transactions. Since a period. cannot be re-opened. In case of error. for the order-shipments which have been invoiced in AR. Attention: The Transfer Journal Entries to GL Cost Management Program transfers the accounting details for all the inventory organizations within a Ledger. This will display transactions under the following statuses: * Resolution Required: Displays the number of unprocessed material transactions. Transfer Summary or Detail Transactions If Order Management is used.

For each sub-inventory. the period close process writes off any remaining balances and transfers any period costs to the General Ledger. This still allows miscellaneous transactions corrections in inventory. Job close performs the necessary accounting for each job. including variance calculations.g. * Calculates period-end sub-inventory balances. Oracle Payables is closed prior to closing Oracle Purchasing. But Journal entries from products other than Oracle Inventory. 6. Errored can be selected). Attention: This process needs to be completed for each defined Inventory Organization. The balance normally matches with the GL balance. Oracle Purchasing should be closed before Oracle Inventory. open the next inventory period using the Inventory Accounting Periods window. Final Accounted. This along with the values in transit creates the period-end value for the current period. The following reports can be run to help with these reviews: a) Period Close Value Summary Report. Draft Accounted. prior to closing the inventory period. a receipt cannot be entered for that period. may create discrepancies. However. For expense non-standard jobs. 5. Close the current Oracle Payables and Oracle Purchasing Periods Complete all steps required to close Oracle Payables and Oracle Purchasing. Oracle Financials E-Business Suite Release 12 Period End Procedures 57 . Discrete jobs and certain non-standard jobs are closed separately. Run Standard Period-End Reports and reconcile the Perpetual Inventory with GL Check that the perpetual inventory value up to the end of the period being closed matches the value reported in the General Ledger. Close the Current Inventory Period Attention: This process needs to be completed for each defined Inventory Organization. the period close adds the net transaction value for the current period to the previous period ending value. If Oracle Purchasing or Oracle Inventory are closed.window and various statuses (e. click on the pending button to display any remaining pending transactions and make the appropriate resolutions. Open the Next Inventory Period Prior the first day of data entry. The period close performs the following: * Closes the open period for Oracle Inventory and Oracle Work in Process. 7. Warning: Closing an inventory period permanently closes the period and no further transactions can be charged to that period. as a manual procedure. As explained in step 3 above. The period close process automatically transfers all job costs and variances by GL account. 8. The period-end values by sub-inventory are reported in the Period Close Summary Report. to enable the running of purchase accruals to accrue expenses on un-invoiced receipts.

and scrap. and period close and job close variances. Oracle Financials E-Business Suite Release 12 Period End Procedures 58 . including resource. Additional useful reports: a) Inventory Value Report You can see more sub-inventory balance details by running the Inventory Value Report. If you run the report for an open period. Use the Material Account Distribution Summary Report to verify inventory account activity against inventory valuation increases or decreases for the accounting period. valuation. by transaction type. and detailed item information for the sub-inventories specified. check the work in process inventory balances against transactions with the WIP Account Distribution Report. or the Elemental Inventory Value Report. Detailed account information is available for specific accounts. b) Material Account Distribution Summary Report. If you detect unusual accounts or amounts.Use the Period Close Value Summary Report to see summary balances for subinventories. Finally. The system groups the transactions by job or schedule. b) Material Account Distribution Detail Report Use the Material Account Distribution Detail Report to view the accounts charged for inventory transactions. This information can be found using the Material Account Distribution reports in Oracle Inventory. completions. use the Material Account Distribution Detail Report to print the transactions in detail. and orders the transactions by earliest transaction date. (Warning : these reports show the value at the point in time you run the report). Validate the Work in Process Inventory If Oracle Work in Process is installed. The WIP Account Distribution Report lists detailed account information for work in process cost transactions. Review inventory transaction values transferred to the General Ledger by GL batch. 9. If you run this report for a closed accounting period. or both to help reconcile the General Ledger. cost updates. These show quantity. This report does not list material cost transactions such as issues. the report displays the sub-inventory values at the end of that period. use this report to reconcile an account across several periods. by summary or detail. GL batches. overhead and outside processing charges. the report displays the sub-inventory value at the point in time you run the report.

Oracle Assets has only a single open depreciation period in each asset book. For books with a large volume of assets. Determine which assets have not been assigned to a distribution line by running the following report: Assets Not Assigned to Any Cost Centers Listing 3. Complete All Transactions for the Period Being Closed Ensure that all transactions have been entered for the period being closed. Completing all transactions for Oracle Assets: * Prepare and Post Mass Additions * Complete Manual Additions * Complete Adjustments * Complete Retirements * Complete Transfers * Complete Reinstatements 2. the period end Depreciation Process will not complete. Once a depreciation period in Oracle Assets has been closed. Alternatively. Oracle Financials E-Business Suite Release 12 Period End Procedures 59 . Business Requirements At period end. the retirements process can be run several times during the period to reduce the time for the depreciation process. the Calculate Gains and Losses program will be submitted as part of the Run Depreciation Process. and will not close the period. The Calculate Gains and Losses process is performed independently for each depreciation book. it cannot be re-opened. run depreciation for each asset book set up for the enterprise. Accounting can be created for Fixed Assets (FA) transactions and sent to GL on a continual basis throughout the period using the Create Accounting program after the introduction of SLA. Assign All Assets to Distribution Lines If an asset has not been assigned to a distribution line. Procedures The following steps are taken in performing period-end processing for Oracle Assets. Check that transactions are not being entered as Oracle Assets prevents transaction data entry while the Depreciation Run Process is running. 1. The book and depreciation period are nominated on the Submit Request window.Chapter 9 Oracle Assets This chapter describes the procedures for performing period-end processing in Oracle Assets Release 12. Run Calculate Gains and Losses (Optional) The Calculate Gains and Losses program for retirements can be submitted prior to running depreciation.

If the program is run in FINAL mode with ‘Transfer to General Ledger’ as NO. You can run the Create Accounting process as many times as necessary within a period. and then runs the appropriate Reserve Ledger Report. the Run Depreciation process will end with an error status.4. Both Reserve Ledger Reports can also be run at any time. When the process is run. The unassigned assets can then be assigned to distribution lines and the Depreciation process resubmitted. Oracle Assets gives you the option of closing the current period if you check the Close Period check box on the ‘Run Depreciation’ window. This program can be run in 3 modes: Draft. For more details. This process generates accounting and also enables transfer to and posting in GL. then the Tax Reserve Ledger Report is generated. if the depreciation program is run for a Tax book. The Run Depreciation process is performed independently for each asset book. This program replaces the ‘Create Journal Entries’ in Oracle Assets. or you can review the Depreciation Program Report via the Requests window. depreciation. Oracle Assets automatically calculates depreciation for all assets. Once the program closes the period. The asset book and depreciation period are nominated on the Run Depreciation window. then the entries will be automatically posted to the General Ledger. the Journal Entry Reserve Ledger Report will be generated. you can determine which assets were unassigned. By using the depreciation log file. The depreciation expense journal entries can be created from an Asset Corporate or an Asset Tax book and transferred to the General Ledger. and reporting programs off-line. There is no need to run Depreciation before creating accounting transactions. If the program is run in FINAL mode with POST as yes. calculates gains and losses for all retirements. Run Depreciation When you Run Depreciation. The Depreciation process only processes assets that have not already been processed. you cannot reopen it. then run Transfer Journal Entries to GL – Assets later on. Create Accounting Submit the Create Accounting process from SRS screen. please refer to the Oracle Assets User Guide. This process submits concurrent requests to run the calculate gains and losses. Attention: Ensure that you have entered all transactions for the period before you run depreciation. using the Submit Requests window. Oracle Assets automatically closes the period and opens the next period for the book. Final and Final Post. If an asset has not been assigned to a distribution line. Oracle Assets does not close the period. The Run Depreciation process will close the current depreciation period and open the next only if the Close Period checkbox is selected. When the depreciation program is run for an Asset Corporate Book. If all of your assets depreciate successfully. If you do not check the Close Period check box when you run depreciation. This is valid only if the period is not closed. 5. However. Note: Depreciation will be rolled back automatically if any activity is performed on a depreciated transaction. Oracle Financials E-Business Suite Release 12 Period End Procedures 60 .

Create Deferred Depreciation Journal Entries (Optional) Deferred depreciation is the difference in depreciation expense taken for an asset between a tax book and its associated corporate book. Warning: Journal entries cannot be created from asset budgeting books. Post each journal entry batch using the Post Journals window in Oracle General Ledger to update the account balances. quarter. Depreciation Projections (Optional) You can project depreciation expense for any number of future periods. Note: Rollback happens at Asset Level in Release 12. Create deferred journal entries using the SLA Create Accounting Process. please refer to the Oracle Assets User Guide. Results can be summarized by year. 9. Any alteration on a depreciated asset will result in an automatic rollback. In the second case workflow will be used to generate accounts. in Oracle General Ledger. Oracle Financials E-Business Suite Release 12 Period End Procedures 61 . on as many as five depreciation books at once. For more information. review the unposted journal entries in the Enter Journals window. create accounting will create accounting based on its rules and the workflow will not be used. unlike at Asset Book level as in Release 11i. transfers. Optionally. or any specified interval. based on rules and in-built event class/entity model processes for deferred depreciation. Rollback Depreciation There is no separate program as in Release 11i to perform the rollback. month. or retirements. Attention: ‘Create Journal Entries’ program has now been replaced by ‘Create Accounting’ program. Oracle Assets uses the ‘FA: Use Workflow Account Generation’ to make a decision on whether to use the workflow or not. Attention: If in 11i the FA Account Generator Workflow was customized. use the More Actions button to Post each Journal individually or if the source of Assets has been included in the Auto Post options. 6. bonus expense.This program creates adjusting journal entries to depreciation expense. the customizations will have to be re-implemented using SLA or FA: Use Workflow Account Generation should be set as YES. The results can be summarized also by cost centre or depreciation expense account. 8. and bonus reserve accounts when you enter prior period additions. on upgrade this profile option is set to ‘Yes’. If the profile is set to ‘No’. Journal entries can be created for any period in the current fiscal year for which journal entries have not already been created. This difference results from the use of accelerated depreciation methods in the tax book. By default. accumulated depreciation accounts. 7. Review and Post Journal Entries If accounting was performed without the journal entries being posted. The GL period for which journal entries are to be created must be open. the Assets Journals will be posted automatically in the next scheduled posting run.

Note: Drilldown is a two-stage process. c) Account Analysis Report with Payables Detail – The ending balance of this report reconciles with the Reserve Summary Report ending balance. The report gives detailed information of the asset transactions represents by a journal entry line. * Balances Reports a) Cost Detail and Cost Summary Reports b) CIP Detail and CIP Summary Reports c) Reserve Detail and Reserve Summary Reports d) Revaluation Reserve Detail and Revaluation Reserve Summary Reports e) Account Analysis Report * Transaction Reports a) Asset Additions Report b) Cost Adjustments Report c) Asset Reclassification Report d) Asset Transfers Report e) Asset Retirements Report f) Reinstated Assets Report g) Cost Clearing Reconciliation Report * Drill Down Reports a) Drill Down Report– Reconcile the batch totals from this report with those of the General Journals Report in Oracle General Ledger run for posting status = ‘Unposted’.run the General Journals Report for Posting Status = Posted.10. b) Posted Journals Report– Run. * General Ledger Reports a) Unposted Journals Report– Run. The report enables detailed review of the account activity on a specific general ledger account.run the General Journals Report for Posting Status = Unposted to reconcile with the Drill Down reports. b) Account Drill Down Report– Reconcile journal entries to the General Ledger. d) Financial Statements Generator – Oracle Financials E-Business Suite Release 12 Period End Procedures 62 . the Account Reconciliation Reserve Ledger Report can be run. b) Tax Reserve Ledger Report Additionally. From SLA drilldown can be performed to transaction level. Reconcile Oracle Assets to the General Ledger Using Reports * Reserve Ledger Reports a) Journal Entry Reserve Ledger – Reconcile with the Account Analysis with Payables Details Report. In the first stage drilldown happens from GL to SLA.

It is recommended that you create a detailed Financial Statement Generator (FSG) for all asset accounts. then your financial statements will also be inaccurate. If the asset inventory is inaccurate. This can be done at cost centre level for direct comparison with the Asset Cost Summary and Reserve Summary reports. 11. The following reports can be reviewed when assessing the accuracy of the asset inventory: * Asset Additions By Cost Centre Report * Asset Additions Responsibility Report * Asset Disposals Responsibility Report * Asset Inventory Report * Asset Retirements by Cost Centre Report * Responsibility Reserve Ledger Report Oracle Financials E-Business Suite Release 12 Period End Procedures 63 . Run Responsibility Reports (Optional) It is also important to ensure that your asset inventory is accurate.

foreign exchange transactions and derivatives. * Authorize the results. If you set the ‘Accounting Perform Deal Revaluations company parameter’ to Yes. rather than as an accumulating amount for multiple periods. You can view and delete these period adjustments. accrual and accounting for these transactions. If you find the results to be incorrect. Perform Revaluation Revaluation is the process of adjusting the rates and prices of your financial instruments to reflect the current market value and calculate the realized or unrealized profit and loss. * The accrual and amortization details for the financial transactions in the specified period appear. split by revenue and expense. if necessary. Amortization and accruals adjustments are calculated incrementally for each batch period. Oracle Financials E-Business Suite Release 12 Period End Procedures 64 . Reversal entries are not required. valuation. 1. debt. Complete Daily Trading Activities Complete trading activities for the day. re-create the accruals. for all money market products. you must perform revaluations as part of the accounting process. * Choose the Calculate button. and send payment instructions to the bank. 3. Procedures The following steps are taken in performing period-end processing for Oracle Treasury. validate them. manually or automatically.Chapter 10 Oracle Treasury This chapter describes the procedures for performing period-end processing in Oracle Treasury Release 12. Generate Accruals and Amortization You can generate amortizations and accruals adjustments. * Navigate to the Accruals window. * Choose a period or an existing Batch ID. but you cannot change them. delete them and review the corresponding financial instrument. 2. such as Forward Rate Agreements (FRAs) and options. Once the financial instrument is correct. * Choose a Company. You can automate steps 2-5 by running the Accounting Streamline Process concurrent program. These adjustments include amounts for settling derivatives. Business Requirements Oracle Treasury is a comprehensive treasury solution that helps you effectively manage your investments. Revaluation is an optional step in the accounting process. Once your financial transactions are captured in the system. Oracle Treasury facilitates settlement.

and reallocate suspense journal entries to a GL account. Transfer Journals to General Ledger After you enter and verify all accounting changes for the journal. Attention: There is no integration yet with SubLedger Accounting (SLA). Once you transfer your daily journals to General Ledger. Generate Journals Use the Daily Journals window to generate the daily journals for an accounting batch. change the dates or GL accounts for your journal entries. view the generated journal entries.4. use the Transfer Journals to GL window to transfer your journals from Treasury to General Ledger. you cannot change any of the accounting for the batch in Treasury. 5. Treasury sends the journals directly to GL and not via SLA. Oracle Financials E-Business Suite Release 12 Period End Procedures 65 .

and transactions are likely to be posted across modules. Procedures The following steps are taken in performing period-end processing for Oracle General Ledger. but can re re-opened if required. A closed period can be re-opened (provided it has not been permanently closed). Special steps are required for Encumbrances. * Permanently Closed .The period is open to accept transactions from other modules. independent of the period/year end process. Note: The Period-End and Year-End processes are the same if Encumbrances are Not Used. Managers have the discretion to immediately close a period to prevent unauthorized processing. * Open . This will mean that you will need to select the responsibility relevant to both Ledgers when completing these tasks. Business Requirements Period End Close In Oracle General Ledger.The period has never been used.Chapter 11 Oracle General Ledger This chapter describes the procedures for performing period-end processing in Oracle General Ledger Release 12. then the steps detailed below will need to be completed for both your accrual and cash Ledgers. * Future Enterable . it is recommended that you complete all period end processing. prior to opening the first period of the new financial year. Usually used where modules are maintained in different periods. except at year-end. Combined Basis Accounting If you have installed combined basis accounting. an accounting period is closed after all the accounting transactions have been completed for the period. For most modules you can view and select one of the following: * Never Opened . Oracle Financials E-Business Suite Release 12 Period End Procedures 66 . if it is necessary to enter or modify accounting transactions for that period. The periods can then be permanently closed as required. Depending on the Ledger set/Data Access Set attached to a responsibility.Period is available for data entry * Closed . Ensure the Next Accounting Period Status is set to Future Entry Set the status of the next accounting period to ‘Future Entry’ if it is not already. but be able to re-open periods for post processing adjustments.No further processing is possible. At year-end. these tasks could be performed from a single responsibility. Suggestion: Periods are usually only ‘finally closed’ when all adjustments and reporting requirements for the prior financial year are finalized.Period is closed for processing. 1.

Upload Journals from Web Applications Desktop Integrator (Web ADI) to Oracle General Ledger (Optional) Journal information can also be imported from spreadsheets into Oracle General Ledger using Web ADI. Note: If journal import fails when importing from the sub ledger modules. Determine the source(s) for these error batches. Cash Management. Assets. 4. Treasury and Projects) have been transferred to Oracle General Ledger. 3. This process populates the GL_JE_BATCHES. run in Oracle General Ledger. Simply re-enter the source from which journal entry batches are to be imported. Inventory.in the GL_INTERFACE table. and GL_JE_LINES tables. Journal Import: * If not automatically completed. data will be rolled back to SLA tables. * Delete any error journal entry batches. updates the GL_BALANCES table. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger Journals are created to load accounting information into Oracle General Ledger. when the profile option ‘SLA:Disable Journal Import’ is set to ‘No’. Attention: The journal posting process. * Make the necessary corrections . Ensure that the accounting information from the sub-ledgers (Oracle Payables. journal entry level. and is run automatically.Maintain period-end exchange rates for all foreign currencies to which you want to translate. Run Create Accounting program or the appropriate program (based on previous runs of Create Accounting) to transfer data from subledgers. * Run the Journal Import process for these sources and ensure the resulting Journal Entries are posted either automatically by AutoPost or manually. into Oracle General Ledger. Purchasing. Then update and post them. Complete Non-Oracle Sub-ledger Interfaces to Oracle General Ledger (Optional: only required if you want to post from non-Oracle systems) Following the same procedures as for Step 2: * Ensure that the accounting information from any site specific. Order Management. Attention: Leave sufficient time to re-import any journal entries not successfully imported from the feeder systems. 2. and retrieve the run ID from the Journal Import Execution Report. The Create Accounting process of SLA submits Journal Import Process (based on appropriate parameters as discussed in previous sections). and journal entry line level. review the Journal Import Execution Report to identify which journal entry batches were not successfully imported. non-Oracle subledgers has been transferred to Oracle General Ledger. so that there would not be any data left in the GL_INTERFACE table. GL_JE_HEADERS. Journals are comprised of batch level. via the Correct Journal Import Data window. information. Receivables. Oracle Financials E-Business Suite Release 12 Period End Procedures 67 . * Re-import these corrected journal entry batches from the GL_INTERFACE table.

Submit the process to generate the Recurring Journals. including reversal. perform the calculation and post. prior to being transferred (in summary or detail) and imported into Oracle General Ledger. prior to generating the journal. 6. Generate Mass Allocation Journals (Optional) Select the Mass Allocation Journals that require generation for the current period. including any adjusting entries. Review the results of the post: Oracle Financials E-Business Suite Release 12 Period End Procedures 68 .e. Following review of journal entry batches. Ensure that all entries to the source accounting flexfields used in the MassAllocation Journal definitions are finalized for the current period. Attention: Journal entries can be reviewed on-line. Reviewing journal entries prior to posting minimizes the number of corrections and changes after posting. or via reports. Generate Reversal Journals (Optional) Select all the Journals to be reversed. 8. Review and Verify Journal Details of Unposted Journal Entries Review any remaining unposted journal entries for the current period. 7. 5. This process can be run across ledgers. provided the access is available. Post All Journal Batches Post all journal entries for the current period. recurring and allocation journals.Note: If you are loading accounting journals for 3rd party systems directly to Oracle General Ledger. Update journal entries as appropriate. Post step-down allocations in the correct order (i. Standard Journal reports available included: a) Journal Batch Summary Report b) Journals .Line Report e) Tax Journals Report f) General Ledger .General Report c) Journals . Generate Recurring Journals (Optional) Select all the Recurring Journals that require generation for the current period. before posting. This process can be submitted for foreign currency and for multiple ledgers. use the GL_Interface.Entry Report d) Journals . for each successive level of allocation entry). This process can be run across ledgers and across currencies. Submit the process to generate the Reversal Journals.Entered Currency g) Journals by Document Number Report (when document sequencing is used) 9. perform any journal entry updates. the accounting journal details will automatically by stored in the XLA tables. If you are using Oracle Financials Accounting Hub to generate accounting for your 3rd party systems.

Post Budget batches to any period in an open budget year. Custom accounting reports can be created by using the ‘Financial Statement Generator (FSG)’. Post updated journal entries. it is advisable to create a standard period-end accounting report set that can be run at each period end. discard any obsolete versions of your report for that accounting period.* The Posting Execution Report facilitates review of the results of journal entry posting. Run the Period Close Exceptions Report This is a new step in Release 12. Update unpostable journal entries. Post Encumbrance batches to any period up to the last period in the latest open encumbrance year. b) Period Status Post Actual batches to open periods. 9a.General Report with a Posting Status of Error Journals to review error journal entry batches and their journal entries. Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) To maintain a consistent audit trail. Oracle General Ledger generates this report every time posting of journal entry batches occurs. This report indicates any errors in journal entries or journal entry lines were discovered during the posting process. c) Batch Status Oracle General Ledger describes the problems with unpostable batches. Request financial reports such as: Oracle Financials E-Business Suite Release 12 Period End Procedures 69 . Locate the problems with unpostable journal entry batches using the following information: a) Control Total When using a control total. Common reasons for unpostable batches are: * Control total violations * Posting to unopened periods * Unbalanced journal entries Attention: All errors in the journal entry batches must be fixed. The General Ledger accounting can run the Period Close Exceptions report to double check that there are no outstanding transactions in the subledgers and GL. 10. ensure that the debits and credits equal the control total. and the corrected journal entries re-submitted for posting. and ensure a follow-up with relevant colleagues if any exceptions are identified. Suggestion: To prevent confusing different versions of accounting reports for a specific accounting period. * Run the Journals .

define mapping rules to eliminated intercompany receivables. Maintain average exchange rates for all foreign currencies to which you want to translate. payables. Suggestion: To produce financial reports that reconcile your consolidating companies with the consolidated totals. Maintain historical rates or amounts for any owner’s equity accounts to be translated. use recurring journal entry formulas. Revalue Balances (Optional) Revalue account balances to update functional currency equivalents. Suggestion: To automatically generate the amounts and accounts for consolidating and eliminating journal entries.g. 13. and build reports with a separate column for ‘consolidating entries’. enter the consolidating entries to a separate company. Translate Balances (Optional) Define any new currencies to which accounting balances are to be translated. investments in subsidiaries. Translate account balances to any defined currency. Detail Trial Balance Report b) Income Statements c) Gross Margin Analysis 11. Maintain period-end exchange rates for all foreign currencies to which you want to translate. d) Define financial statements with the reporting hierarchy. Financial Consolidation Hub or the Hyperion Consolidation functionality.use formulas b) Post consolidating journal entries. c) Define a reporting hierarchy that consolidates all the companies.a) Balance Sheets e. 12. Whichever you choose you can run your extract programs to extract the data from General Ledger to the consolidation systems. * Example of consolidation across ledgers when sharing same COA and Calendar (Using Ledger Set and access granted via ‘Data Access Set’): a) Define consolidated FSG b) Perform revaluation and translations across ledgers Oracle Financials E-Business Suite Release 12 Period End Procedures 70 . * Consolidate within ledgers a) Enter consolidating journal entries The following two methods can be used to create eliminating entries for multiple companies using a single Ledger: Automatic Eliminating Entries . intercompany sales etc. Recurring Journals. Consolidate Ledgers (Optional) Attention: You can consolidate using Global Consolidation System.

and accounts analysis reports to facilitate reconciliation of Oracle General Ledger with the other Financials and manufacturing modules. general journals. c) Trial Balance Reports Use trial balance reports to review account balances and activity in summary or detail. Review and Correct Balances (Perform Reconciliations) Oracle General Ledger should be reconciled with all other modules. Detailed information is provided for each journal entry line. Adjust journals to correct any errors in the journals. f) Analyze results using drill-down capability from Parent ledger to Subsidiary ledger/s. * Review Detail Account Balances On-line * Review Account Balances via Reports Request accounting reports such as general ledgers. d) Journal Reports Oracle Financials E-Business Suite Release 12 Period End Procedures 71 . c) Run consolidations. Create and post adjusting journals to correct errors in account balances. A new. and is also fully integrated with SLA. These reports list beginning and ending account balances and all journal entry lines affecting each account balance. and description.c) Enter consolidated and eliminating entries d) Report on FSG by selecting the ledger set option while running * Example of consolidation across ledgers using the Global Consolidation System (GCS): a) Define consolidations. trial balances. a) General Ledger Reports General Ledger Reports facilitate tracing back each transaction to the original source. Attention: All errors in the journal entry batches must be fixed. batch name. e) Report on this consolidated ledger using FSG’s. d) Enter consolidated and eliminating entries. and the corrected journal entries re-submitted for posting. improved online reconciliation reporting. 14. category and date. b) Accounts Analysis Reports These reports list the accumulated balances of a range of Accounting Flexfields and all journal entries that affect that range. which includes the source. b) Perform revaluation and translation of foreign subsidiaries as required. Reconcile Intercompany (optional) Advanced Global Intercompany System in Release 12 provides more advanced features such as automatic generation of intercompany invoices in AP and AR. 13a. The report provides detailed information on each journal entry line including source. online reconciliation report provides drill-down to underlying sources and source journals for easy identification of reconciliation differences.

Determine which differences are errors requiring adjustment to the General Ledger. * Clear Suspense Accounts Examine the General Ledger and account analysis reports to identify the source of entries to the suspense accounts. for example. create and post adjusting and reversing journals. Attention: If suspense accounting is not allowed. Determine the adjusting entries required to net these accounts to zero. You can report on foreign currency. etc. Creditors Control. and manual accruals can be entered into Oracle General Ledger at this point also. 15. With a data access set across ledgers programs can be run for multiple ledgers from a single responsibility. The period can be ‘soft closed’. you can selectively cross-reference transactions in GL with each other by entering reconciliation reference information at the journal line level. except to mark or unmark for reversal. write-offs (refer Accrual Write-Off Report). which means that the period cannot be re-opened in the future.These reports print journal entry batches and include journal entry subtotals. Perform Final Adjustments Enter and Post any final adjustments as required by the organization. 17. 16. Debtors Control. and descriptions and reference information for each journal entry line. Oracle Financials E-Business Suite Release 12 Period End Procedures 72 . * Journal Reconciliation: General Ledger Entry Reconciliation lets you reconcile transactions in GL accounts that should balance to zero. if later adjustments to the balances for that period may be applicable. An incorrectly entered posted journal must be reversed to back-out the accounting of the original posted journal. Oracle General Ledger will not post out-of-balance batches. Enter Adjustments and / or Accruals and Post To correct errors in account balances made by posting incorrect journals. unposted or error journal entries and report on a specific batch or on journal entries from a specific source. or ‘permanently closed’. for example. Intercompany accounts. For more information please refer to Oracle General Ledger User guide. Other journal entry adjustments. This is controlled by GL: Data Access Set profile option. When the balance for group of transactions is zero you can mark the transaction as reconciled. * Check other key system accounts have not been transacted by ad-hoc journals. This step will need to be repeated for each ledger unless a data access set is setup to give access to multiple ledgers. Attention: The details of posted journals cannot be changed. * Reconcile Subsidiary Ledgers Identify differences between subsidiary ledgers and the General Ledger. posted. With General Ledger Entry Reconciliation. Close the Current Oracle General Ledger Period Close the current GL accounting period in the Open and Close Periods window.

Other facilities available: Oracle Financials E-Business Suite Release 12 Period End Procedures 73 . The following tax registers are available: a) Deferred Output Tax Register b) Recoverable and Non-Recoverable Tax Registers c) Single Cross Product Tax Register d) Standard Input and Output Tax Registers 21. Open the Next Oracle General Ledger Period Open the next General Ledger accounting period in the Open and Close Periods window. and the encumbered budget. * Carry forward encumbrances. The Financial Tax Register uses this data to generate Tax Register reports using the Rxi reporting tool. * Carry forward the funds available as at the end of the year. The carry forward process enables managers to perform any of the following: * Carry forward encumbrances for existing transactions (purchases/requisitions). For example any Oracle Purchasing receipted accruals and manual accruals. The default processing for Oracle Financials at year end is to extinguish any outstanding encumbrances/ unused funds when you close the last period of the Financial Year within the General Ledger application. 19.18. This operation can be performed across ledgers provided ‘Data Access Set’ grants access. 20. can now be posted as the period now has a status of Open. publish the report in different formats. including withholding tax. and Oracle General Ledger. Oracle Payables. Any Journals entered into this period while it had a status of Future Enterable. Run Reports for Tax Reporting Purposes (Optional) A variety of standard reports can be used to provide tax information. This step will need to be repeated for each ledger unless a data access set is setup to give access to multiple ledgers. Using these products you can change the layout of the report. and export the data to a tab delimited or HTML file. Generate and post reversal journals that were entered in the prior period. The Financial Tax Register can be used to view the output from the Tax Reporting Ledger using Reports Exchange and Application Desktop Integrator (ADI). which is required to be reported to the relevant Tax Authority. Run final Financial Statement Generator Reports (FSG) or Report Sets as required by the organization including Income Statements and Balance Sheets. The Tax Reporting Ledger consists of accounting information created in Oracle Receivables. This is controlled by GL: Data Access Set profile option. Choose status ‘Open’ to open a new accounting period. With a data access set across ledgers programs can be run for multiple ledgers from a single responsibility. or to re-open a previously soft closed period to enable adjustments to be made. Run Financial Reports for the Closed Period Run a final Trial Balance Report. FSGs can also be published via the Application Desktop Integrator (ADI). Perform Encumbrance Year End Procedures (Optional) Oracle Financials provides a number of facilities for the processing of outstanding encumbrances as part of year-end processing.

b) Open the next budget year Use the Define Budget window to define a budget for the next budget period.e. Commitment.Select ‘All’ for all encumbrances. including Carry Forward. or Funds Available as the basis for the Carry forward * Encumbrance Type . you must complete each of the following steps: a) Open the next encumbrance year Use the Open and Close Periods window to open the next encumbrance year. or select the encumbrance type that you require i.Select the budgets where they are different * Accounting Flexfield Ranges . Verify that the next year budget figures have been entered. To perform Encumbrance year-end procedures. If you define a new budget for the purposes of the next year budgetary control. you can select a wide range of criteria for carrying forward balances: * Carry Forward Rule . or to a separate budget to identify between current year and carry forward amounts if required. * From/To Budget and Budget Organization.Select the range of relevant accounting flexfields to be carried forward. Mass budget processing also allows you to combine these budgets. Encumbrances and the Encumbered Budget. where you have attached the funding budget to defined account ranges within this form. Obligation etc. you may also need to update the following: Define Budget Organizations. Oracle Financials E-Business Suite Release 12 Period End Procedures 74 . Define Summary Accounts. where summary templates are used as the basis for the budgetary control procedures. Attention: Ensure that the budget that you use is inclusive of the periods for the next budget year that you require Attention: Ensure that the calendar periods for the next budget year have been created prior to running this step.* Use mass allocations to bring forward part of the funds available.This rule enables you to select Encumbrances Only. * Carry forward budgets into the current appropriation budget. c) Run Year End Carry Forward This process enables you to determine the criteria that you want to use for carrying forward your encumbrances The year-end carry forward is normally completed in two steps: 1) Perform the Year End Carry Forward in Preview mode 2) Perform the Year End Carry Forward without selecting the Preview option Within the Year End Carry Forward form.

Projects (Chapter 5) Order Management (Chapter 2) 1. Reconcile Payments to Bank Statement Activity for the Period 5. Ensure the Next Accounting Period Status is Set to Future Entry 2. Check and fix pending Transactions. Complete All Transactions for the Period Being Closed Cash Management (Chapter 3) 1. Review & Resolve Amounts to Post to the General Ledger 4. Complete All Transactions for the Period Being Closed 2. to the General Ledger 6. an indication of the order in which the steps should be undertaken. Complete the Oracle Payables Period End Process 7. Complete Daily Cash Management Activities Payables (Chapter 4) 1. Review the Payables to General Ledger Posting Process After Completion 7. Review the Current and Future Commitments (Optional) 3. Complete Daily Trading Activities 2. Run the Payables Approval Process for All Invoices Receivables (Chapter 6) Purchasing (Chapter 7) 1. Check Inventory and Work In Process Transaction Interfaces. Transfer All Approved Invoices and Payments.Review and Correct Order Exceptions Oracle Financials Release 12 Period End Procedures 75 . 2. Follow Up Outstanding Invoices Inventory / Cost Management (Chapter 8) 1. Submit the Unaccounted Transactions Sweep Program 8. Transfer Journals to General Ledger 7. Open the Next Oracle Projects Period 8. Review Open Orders and Check the Workflow Status 4. Generate Accruals and Amortization 4.Chapter 12 Period End Processing . Follow up Receipts-Check with Suppliers 5. Identify and Review Un-invoiced Receipts (Period-End Accruals) 6.Review Discounts 3. Assets (Chapter 9) Treasury (Chapter 10) 1.Review Back Orders 1. Complete All Transactions for the Period Being Closed.Summary The following table displays a summary of the period-end procedures for each of the Financials applications detailed in the preceding chapters and. Review Held Orders 5. Change the Current Oracle Projects Period Status from Open to Pending Close 2. Close the Current Oracle Payables Period 5. Review the Outstanding and Overdue Purchase Orders (Optional) 4. Complete All Transactions for the Period Being Closed 2. Ensure all Interfaces are Completed for the Period (Optional) 3. 3.Review Customer Acceptances (Optional) 6. Perform Revaluation 3. Generate Journals General Ledger (Chapter 11) 1.

Run the Generate Cost Accounting Events Program 7. Run Calculate Gains and Losses (Optional) 76 5. (Optional) 11.Projects (Chapter 5) 3.Generate Invoices 5. Perform Year End Encumbrance Processing.Run Create Accounting 12. 1. Assign All Assets to Distribution Lines 3.Review and Release Revenue for All Projects 10.Period End Process 10. Run Mass Additions Transfer to Oracle Assets 9. Complete All Maintenance Activities 4.Perpetual Accruals 10. Open the Next Inventory Period 6. Reconcile Transaction Activity for the Period 3. Transfer Summary or Detail Transactions 9. Create Service Contracts (Optional) Oracle Financials E-Business Suite Release 12 Period End Procedures 4. Generate Bank Statement Cash flows 8. 8. Close the Current Oracle Payables and Oracle Purchasing . Reconcile Accounts . Run Receipt Accruals . Reconcile Oracle Payables Activity for the Period 11. Reconcile Outstanding Customer Balances 4.Interface Transactions to Other Applications Order Management (Chapter 2) Cash Management (Chapter 3) Payables (Chapter 4) Receivables (Chapter 6) Purchasing (Chapter 7) Inventory / Cost Management (Chapter 8) Assets (Chapter 9) Treasury (Chapter 10) General Ledger (Chapter 11) 2. Reconcile receipts.Generate Draft Revenue for All Projects 9. Complete All Transactions for the Period Being Closed 2. Run Maintenance Processes 5. Reconcile Bank Statements 6. Complete All Transactions for the Period Being Closed 2. Run the Cost Distribution Processes 6a. Reconcile to Inventory 10. Complete All Transactions for the Period Being Closed 6. Complete Bank Transfers 7. Review AutoReconciliation Execution Report 9. Accrue Uninvoiced Receipts 1. Load Bank Statements 3. Generate Sweep Transactions 4.Run Generation Revenue Accounting Events Process 11. Close the Current Oracle Purchasing Period. Create Miscellaneous Transactions 6a. Review the Unapplied Receipts Register 5.

Restore Access to User Maintenance Activities 20. Third Party Balances Report 2.Advance the PA Reporting Period (optional) 18. Run Standard Period End Reports and reconcile the Perpetual Inventory with GL 9. Run Final Project Costing and Revenue Management Reports 16.Update Project Summary Amounts 19. Complete Oracle Sub-ledger Interfaces to Oracle General Ledger 3.Change the Current Oracle Projects Period Status from Pending Close to Closed 17. Upload Journals from ADI (Applications Desktop Integrator) to Oracle General Ledger (optional) 77 Oracle Financials E-Business Suite Release 12 Period End Procedures . Print Invoices 7. Close the Current Inventory Period 12. Reconcile Receipts to Bank Statement Activity for the Period 7. Validate the Work in Process Inventory 4. Open the Next Oracle Payables Period 6. Open the Next Oracle Purchasing Period. Review the Subledger Period Close Exceptions Report 13.Transfer Invoices to Oracle Receivables 14. Depreciation Projections (Optional) 9. Post to General Ledger 13. Reconcile the General Ledger Transfer Process 9. Run Standard Period End Reports (Optional) 7. Permanently Close the Oracle Projects Period (Optional) 12.Run Period Close Exceptions and Tieback Reports 15.Projects (Chapter 5) Order Management (Chapter 2) Cash Management (Chapter 3) Payables (Chapter 4) Receivables (Chapter 6) Purchasing (Chapter 7) Inventory / Cost Management (Chapter 8) Periods Assets (Chapter 9) Treasury (Chapter 10) General Ledger (Chapter 11) 11. 8. Review the Account Analysis Report 16. Resolve Unreconciled Statement Lines 12. Run Standard Period End Reports 8. Review and Post Journal Entries 10. Close the Current Oracle Receivables Period 12. Resolve Exceptions on the Auto Reconciliation Execution Report 9. Reconcile to Oracle Receivables (Optional) 13. Run Transactions Available for Reconciliation Report 11. Post to the General Ledger 8. Run Responsibility Reports (Optional) 11. Run Bank Statement Detail Report 10. Create Accounting 6. Reconcile Oracle Assets to Oracle General Ledger Using Reports. Create Deferred Depreciation Journal Entries (Optional) 8. Run the Account Analysis Report for the General Ledger Cash Account 15. Rollback Depreciation 13. Run the GL Reconciliation Report 14. Reconcile Cost Distribution Lines with General Ledger (Optional) 21. Run Depreciation 5. 11. Reconcile the Journal Import Process 10. Correct any Invalid Entries to the General Ledger Cash Account (Optional) 12.

Run GL Trial Balances and Preliminary Financial Statement Generator Reports (FSGs) 11. Review and Correct Balances (Perform Reconciliations) 15. Consolidate Ledgers (Optional) 13a. Review and Verify Journal Details of Unposted Journal Entries 9. Translate Balances (Optional) 13.Projects (Chapter 5) Order Management (Chapter 2) Cash Management (Chapter 3) Payables (Chapter 4) Receivables (Chapter 6) 14. Run the Key Indicators Report (Optional) 15. Reconcile Posted Journal Entries Purchasing (Chapter 7) Inventory / Cost Management (Chapter 8) Assets (Chapter 9) Treasury (Chapter 10) General Ledger (Chapter 11) 4. Reconcile Intercompany (optional) 14. Revalue Balances (Optional) 12. Review Account Analysis Report 17. Run Reports for Tax Reporting Purposes (Optional) 14. Complete NonOracle Sub-ledger Interfaces to Oracle General Ledger (Optional) 5. Generate Mass Allocation Journals (Optional) 8. Perform Final Adjustments 13. Open the Next Oracle Receivables Period 18. Generate Recurring Journals (Optional) 7. Enter Adjustments and / or Accruals and Post 16. Run the Period Close Exceptions Report 10. Generate Reversal Journals (Optional) 6. Review the Unposted Items Report 16. Post All Journal Batches 9a. Run Reports for Tax Reporting Purposes (Optional) Oracle Financials E-Business Suite Release 12 Period End Procedures 78 .

Run Financial Reports for the Closed Period 20. Perform Encumbrance Year End Procedures (Optional) Oracle Financials E-Business Suite Release 12 Period End Procedures 79 . Open the Next Oracle General Ledger Period 19. Close the Current Oracle General Ledger Period 18. Run Reports for Tax Reporting Purposes (Optional) 21.Projects (Chapter 5) Order Management (Chapter 2) Cash Management (Chapter 3) Payables (Chapter 4) Receivables (Chapter 6) Purchasing (Chapter 7) Inventory / Cost Management (Chapter 8) Assets (Chapter 9) Treasury (Chapter 10) General Ledger (Chapter 11) 17.

.

1 743390. Key: R12) November 19 SLA: Troubleshooting the AP TO GL Reconciliation Subledger Accounting (SLA): FAQ for Support Engineers 749679.0.aka Open Account AP Balances Listing R12 Trial Balance FAQs R12 Troubleshooting Accounting Issues (in Payables) R12 Troubleshooting Period Close in Payables R12: Oracle Financials Year-End Close and Reconciliation Resources R12: The Differences between the AP Trial Balance in R12 and 11i Release 12 Close Process & Reconciliation . Reconciliation and Data Integrity Issues? 'FAQs' for Period Close and Unaccounted Transactions topic in Oracle Payables GL_DATE Difference On R12.1 579836.1 437422.1 Useful Articles for R12 General Ledger Support Engineers 369993.1 579373.1 735522.1 605707.1 728871.4 Reconciliation Reports On Standard Cash Receipt.1 761502.1 436128.1 759002. How To Diagnose And Reconcile R12 Inventory AP Accrual Transactions Using Reconciliation Reports How To Diagnose Issues With Create Accounting Process For Procure To Pay Cycle in R12 Period Close Reconciliation Report Is Showing Unusual Discrepancy R12 Accounting FAQ's R12 Accounting.1 604739.1 558421.1 740297.1 751830.1 What Is The Period Close Process For Oracle Assets In 557948.Appendix: More Information Related My Oracle Support Information The following My Oracle Support Information can be reviewed for additional information on period end procedures.1 732928. Document Title Doc ID AR: What are the recommended patches for AR-GL Posting. GL Transfer.7:00 pm MDT (Conf.1 Release 12? Oracle Financials Release 12 Period End Procedures 81 .1 579631. Period Close and Trial Balance 'How To' documents R12 SLA: New R12 Payables Trial Balance -.

Murali Voora. Mien-Lin Tan.7000 Fax: +1. including implied warranties and conditions of merchantability or fitness for a particular purpose. This document may not be reproduced or transmitted in any form or by any means. This document is provided for information purposes only and the contents hereof are subject to change without notice. Julia Baeva. Ashish Pathak. Terrance Wampler. for any purpose. Oracle and/or its affiliates. Lucia Scaltriti. section 7. Kannan Tarakad. Sarah Bowen.Change Log Jun 2009 16-Aug-2010 16-May-2012 Published White Paper Updated the column headings for the table in Chapter 12 Removed comment in Chapter 8 under Section 4 Transfer Summary or Detail Transaction re: Inventory Period Close and how GL Transfer is automatically initiated. Helle Hennings.506.com Copyright © 2009. Oracle is a registered trademark of Oracle Corporation and/or its affiliates. electronic or mechanical.650. Oracle Financials Release 12 Period End Procedures 82 . Bertrand Vuigner. Ramaswamy Krishnamurti. • Creates summary or detail work in process accounting entries in the GL interface. Elise Mattei. Barbara Fox.A. Amrita Mehrok.650. Simer Sahani. nor subject to any other warranties or conditions. Menno Koomen. without our prior written permission. Removed statements• Creates summary or detail inventory accounting entries in the GL interface. Chris Cianciolo. CA 94065 U. We specifically disclaim any liability with respect to this document and no contractual obligations are formed either directly or indirectly by this document. Updated Chapter 8. Bill Tokheim.506. All rights reserved.S. Other names may be trademarks of their respective owners. Worldwide Inquiries: Phone: +1. whether expressed orally or implied in law. 08-Jun-2012 Oracle Financials Release 12 Period End Procedures June 2009 Author: Oracle Consulting Contributing Authors and Reviewers: Suneel Bhaskar. Henk Brons Oracle Corporation World Headquarters 500 Oracle Parkway Redwood Shores. This document is not warranted to be error-free.7200 oracle.

Oracle Financials Release 12 Period End Procedures 83 .

Sign up to vote on this title
UsefulNot useful