You are on page 1of 64

AL BATHA TRADING AND INDUSTRY CO

End User Documentation - Controlling
Santosh Battini 11/14/2010

Confidential and Proprietary Information This document contains information that is proprietary to Al Batha and its associated companies and subsidiaries. Transmittal, receipt, or possession of this document does not express license, or imply rights to use, sell, design, manufacture, or to have manufactured, any product, concept, or service from this information. No reproduction, publication, or disclosure of this information, in whole, or in part, electronic or otherwise, shall be made without prior written authorization of an Officer of Al Batha. Authorized transfer of this document from the custody and control of Al Batha constitutes a loan for limited purposes, and this document must be returned to Al Batha upon request, and in all events, upon completion of the purpose(s) of the loan.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________

DOCUMENT CONTROL SECTION All rights are strictly reserved. No part of this document may be reproduced in any form or by any means without prior written permission from Al Batha.

Distribution List

Company Classification No. pages Document Type

Al Batha Group  Public  Report  For Internal Use Only  Proprietary  Confidential  General  Top Secret  Guidelines & Procedures

 System Documentation Deliverable

Revision History Date

Version

Description

Author

Approved

09 Oct 2008 14 Nov 2010

06 07

End User Document - Controlling End User Document - Controlling

Sultan Abdul Kader Santosh

Saji Oommen

P

Related Document Date Version

Description

Author

___________________________________________________________________________________

Page 2 of 61

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________

TABLE OF CONTENTS

1. Favorites ................................................................................. 4 2. Set Controlling Area............................................................... 6 3. Set Operating Concern .......................................................... 6 4. Create Profit Center group .................................................... 7 5. Create cost center group ....................................................... 9 6. Create Cost element group.................................................. 11 7. Create Internal Order- Real Assignment ............................ 13 8. Create Internal Order- Statistical Assignment ................... 17 9. Cost Center Planning ........................................................... 20 10. Activity Type Planning ......................................................... 25 11. Activity Type Dependent Cost Planning ............................. 27 12. Plan Cost Splitting ............................................................... 30 13. Activity Type Price Calculation. .......................................... 31 14. Reposting of Cost and Revenues ....................................... 33 15. Settlement of Internal order................................................. 35 16. Execute Actual Distribution................................................. 37 17. Assessment of Cost ............................................................. 39 18. Overhead Calculation. ......................................................... 41 19. Calculation of WIP/Cancellation of WIP. ............................. 42 20. Settlement of Variance to Material. ..................................... 44 21. Transfer of Balance Sheet items to Profit centers. ............ 46 22. Top Down Distribution ......................................................... 51 23. Enter Profit centre documents ............................................ 52 24. Create Actual Line item in CO-PA. ...................................... 54 25. Repost CO-PA Accounting Document ................................ 57 26. Report painter/Report writer Reports ................................. 59 27. Drilldown Reports ................................................................ 63

___________________________________________________________________________________

Page 3 of 61

You can maintain Favorite Transaction codes. Favorites Favorites The Menu path is arranged horizontaly .Folder Right click on the Favorite ___________________________________________________________________________________ Page 4 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 1.Reports etc. To Add Transaction code .

___________________________________________________________________________________ Page 5 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ To Change. Reports by Drag and Drop. You can Also Add transaction codes. Delete Transaction code/Folder Right click on the Transaction code/Folder.

1000 and Click Save as User Parameter. a “Set Operating Concern” pop up window is displayed. Set Operating Concern Note When using transactions within the CO-PA (Profitability Analysis) Module for the first time.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Master Data 2. ___________________________________________________________________________________ Page 6 of 61 . Set Controlling Area Note When using transactions within the Controlling Module for the first time. Action Fill in your Controlling Area e.g. a “Set Controlling Area” pop up window is displayed. 1000 and Click Save as User Parameter. 3. Action Fill in your Operating concern e.g.

follow these steps. Transaction Responsibility Create Profit Center Group DATA MANAGER / FINANCE DEPT. If you need to create. Only enter if copying from another Profit center group Controlling area to which referenced group exists COMMENTS Reference: Profit centre Group Leave blank for now Controlling area Click ___________________________________________________________________________________ Page 7 of 61 . Create Profit Center group Business Process Procedure Overview Alternative Profit center group can be used for Reporting. SCREEN Create Profit center group: Initial screen FIELD Profit centre Group INPUT Name of your new Profit center group.change or display Profit center group.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 4. Menu Path Transaction code Accounting -> Controlling -> Profit center Accounting Master data -> Profit center group -> Create/Change/Display KSH1 / KSH2 / KSH3.Planning and Allocation.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________

Action
Click on node you created to select Enter description for your Profit center group. Click on Profit center Enter the Profit centers you wanted assign to this Group. Click on icon

Note : Use Same Level and/or Lower Level to create Multi level Groups.
To delete a Profit center from a Profit center group Click on and to remove a Profit center from a Group

___________________________________________________________________________________

Page 8 of 61

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________

5. Create cost center group
Business Process Procedure Overview
Cost centers can be grouped according to alternative viewpoints. To achieve this, the R/3 system lets you build different cost centers groups. These groups are freely definable and you can have as many groups as you wish. Cost centers groups are used in Reports, Allocation & Planning.
Transaction Responsibility Create Cost Center Group DATA MANAGER / FINANCE DEPT.

Menu Path Transaction code

Accounting -> Controlling -> Cost centers Master data -> Cost Center group -> Create/Change/Display KSH1, KSH2, KSH3.

SCREEN
Create cost center : Request screen

FIELD
Cost centre Group Reference: Cost centre Group

INPUT
Name of your new cost center group. Only enter if copying from another cost center group Controlling area to which referenced group exists

COMMENTS
Leave blank for now

Controlling area

Click

___________________________________________________________________________________

Page 9 of 61

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________

Action
Click on node you created to select Enter description for your Cost center group. Click on Cost center Enter the Cost centers you wanted assign to this Group. Click on icon

Note : Use Same Level and/or Lower Level to create Multi level Groups.

COST CENTER GROUP _____________________________________has been created
To delete a Cost center from a Cost center group Click on and to remove a cost center from a Group

___________________________________________________________________________________

Page 10 of 61

Totaling operations take place per node in the report. Accounting -> Controlling -> Cost elements Master data -> Cost Element group ->Create/Change/Display Menu path Transaction code KAH1.KAH2. SCREEN Create Cost element group: Initial screen FIELD Cost Element group INPUT Your Cost element group name. Transaction Responsibility Create Cost Element Group DATA MANAGER / COSTING DEPT.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 6. for example.KAH3. in cost center planning or in distribution and assessment). Leave blank Leave blank COMMENTS Reference: Cost element group Chart of accounts Click ___________________________________________________________________________________ Page 11 of 61 . Create Cost element group Business Process Procedure Overview You can gather cost elements with similar characteristics in cost element groups. Cost element groups are freely definable and you can create as many groups as you wish. You can use cost element groups whenever you want to process several cost elements in one operation (for example. You can use cost element groups in the information system. You can use the cost element group structure to define the row structure of your reports.

g. Click on Enter the Secondary cost element you created. TEST Click on To group your Advertising cost elements Click on Enter the cost elements for eg : Advertising & Sales Convention. Click on.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Action Type in the description of your group Click on Your node e. TEST Click on To group your Secondary cost elements. You have now Created Multi level Cost Element Group ___________________________________________________________________________________ Page 12 of 61 .g. Seminar Promotion Expense 1 Click on Your node e.

from initial creation. right up to final settlement and archiving: Transaction Responsibility Create Internal Order Organization Menu path Accounting -> Controlling-> Internal Order ->Master data -> Special functions-> Order->create KO01 Transaction code SCREEN Create Internal order: Initial screen FIELD Order type INPUT 102 COMMENTS You can select the relevant order type from the possible entries screen Leave blank for training Reference : Order Only fill in if creating with reference to another order Click on ___________________________________________________________________________________ Page 13 of 61 .Real Assignment Business Process Procedure Overview Internal orders are generally used to plan. through the planning and posting of all the actual costs. Create Internal Order. The SAP R/3 System enables you to control your internal orders throughout their entire life-cycle. collect and settle the costs of internal jobs and tasks.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 7.

The cost center in charge of this order. Settlement Cost center Settlement WBS element COMMENTS Internally numbered by the system Overhead costs Responsible Cost center Requesting CCtr WBS element Click on Control Tab ___________________________________________________________________________________ Page 14 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Create Internal Order: Master data FIELD Order Short Text Company code Object class Profit center INPUT Leave blank Sales Promotion 1300 OCOST The Profit center to which the Internal order is assigned.

You van Overwrite the default receivers. ___________________________________________________________________________________ Page 15 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Click on Click on NOTE: Normally the Settlement receiver is the Requesting Cost center or the WBS Element.

Click on Internal Order ____________________________ has been created ___________________________________________________________________________________ Page 16 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Maintain Settlement Rule: Overview FIELD Category Settlement receiver INPUT CTR or WBS Enter the cost centres from your Company code. % The Percentage for each Cost center. COMMENTS The Internal order can be settled to 2 or more cost centers.

Create Internal Order. from initial creation. through the planning and posting of all the actual costs.Statistical Assignment Business Process Procedure Overview Internal orders are generally used to plan.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 8. right up to final settlement and archiving: Transaction Responsibility Create Internal Order Organization Menu path Accounting -> Controlling-> Internal Order ->Master data -> Special functions-> Order->create KO01 Transaction code SCREEN Create Internal order: Initial screen FIELD Order type INPUT 4000 COMMENTS You can select the relevant order type from the possible entries screen Leave blank for training Reference : Order Only fill in if creating with reference to another order Click on ___________________________________________________________________________________ Page 17 of 61 . The SAP R/3 System enables you to control your internal orders throughout their entire life-cycle. collect and settle the costs of internal jobs and tasks.

COMMENTS Internally numbered by the system Overhead costs Responsible Cost center Click on Control Tab ___________________________________________________________________________________ Page 18 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Create Internal Order: Master data FIELD Order Short Text Company code Object class Profit center INPUT Leave blank Sales Promotion 1300 OCOST The Profit center to which the Internal order is assigned. The cost center in charge of this order.

Click on Internal Order ____________________________ has been created ___________________________________________________________________________________ Page 19 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Click on Actual Posted CCtr – Enter the Cost center to which the actual expenses are posted.

depending on your business demands.  Profit planning by transferring costs planned in CO (such as cost of goods sold and cost center overhead) 9. The plan price can be used for valuation of internal activities during the ongoing period before the actual costs are known.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Planning Business Process Procedure Overview Planning is used to set organizational goals. Profile items assign the planning layouts in the planner profile. You specify the planning layout used for each planning area such as cost element/activity inputs. Sales planning for a profitability segment  Creating planned gross or net revenues by valuating sales with the values stored in SD. activity type/activity price or statistical key figure planning. A planner profile must contain one planning layout for each planning area. The comparison of actual events with planning can identify variances that serve as navigation signals to be used in taking corrective measures in the processes. You can display the entire planning process of your Company in different ways. Planning in Profitability Analysis allows you to plan sales. which is distinguished by the planning of values and quantities in specific timeframes independently of the actual values from past periods. Set Planner Profile You use planner profiles to control the planning process and include a hierarchy structure. revenue and profitability data for any selected profitability segments. Cost Center Planning Business Process Procedure Overview Cost planning is part of overall organizational planning and the requirement for standard costing. Transaction Responsibility Menu path Cost Center Planning Cost Center Manager Accounting -> Controlling -> Cost centers-> Planning -> Set Planner Profile ___________________________________________________________________________________ Page 20 of 61 . Currently each planning area must have exactly one profile item. Planning costs and quantities can be drawn upon to determine allocation (activity) prices.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Enter the Planner profile SAP103 Click on From the Cost Center Accounting Screen Transaction Responsibility Menu path Transaction code Cost Center Planning Cost Center Manager Accounting -> Controlling -> Cost centers Planning-> Cost element/activity input -> change KP06 SCREEN FIELD INPUT COMMENTS ___________________________________________________________________________________ Page 21 of 61 .

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Change cost element / Version 0 activity input Planning : Initial Period 001 Screen Period 012 Fiscal year 2010 Cost center Leave blank to Leave blank Cost center group Your Company Cost center Use F4 group Cost element Leave blank Cost element group Your Primary cost element The one you created. group. Click on Form-based to select Click on ___________________________________________________________________________________ Page 22 of 61 .

if you have selected the Free based Enter the amount for each expense. COMMENTS For the periods as entered in the header Total plan costs To plan for the next cost centre ___________________________________________________________________________________ Page 23 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Change cost element / activity input planning :Overview Screen FIELD Cost element INPUT The Cost element.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Click on (period screen) You have the option to overwrite the Period Amount Click on to post planning ___________________________________________________________________________________ Page 24 of 61 .

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 10. Click on Form-based to select Click on ___________________________________________________________________________________ Page 25 of 61 . Activity Type Planning From the Cost Center Accounting Screen Transaction Responsibility Menu path Transaction code Cost Center Planning Cost Center Manager Accounting  Controlling  Cost centers Planningactivities  change KP26 SCREEN Change cost element / activity input Planning : Initial Screen FIELD Version Period Period Fiscal year Cost centre to Cost centre group Activity type INPUT 0 001 012 2010 Enter your cost center from production cost centers Leave blank Leave blank Enter your Activity type.

Click on to post planning ___________________________________________________________________________________ Page 26 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Change Activity Type/Price planning :Overview Screen FIELD Cost centre INPUT The Production Cost center Enter the amount 2 Leave Blank Leave Blank COMMENTS Planned Activity Distribution key Fixed Price Variable Price The price is calculated by the system automatically.

.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 11.. From the Cost Center Accounting Screen Transaction Responsibility Menu path Transaction code Cost Center Planning Cost Center Manager Accounting  Controlling  Cost centers PlanningCost element/activity Input  change KP06 ___________________________________________________________________________________ Page 27 of 61 . Activity Type Dependent Cost Planning Set Planner profile to SAP101.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN FIELD INPUT Change cost element / Version 0 activity input Planning : Initial Period 001 Screen Period 012 Fiscal year 2010 Cost centre Enter your cost center from production cost centers to Leave blank Cost centre group Leave blank Activity Type The activity type you created To Leave blank Group Leave blank Cost element Leave blank to Leave blank Cost element group Enter your Group Click on Form-based to select Click on ___________________________________________________________________________________ Page 28 of 61 .

Click on to post planning ___________________________________________________________________________________ Page 29 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Change cost element / activity input Planning : Overview Screen FIELD Activity type Cost Element INPUT COMMENTS Plan Variable cost Enter amount in each cost element.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 12. COMMENTS ___________________________________________________________________________________ Page 30 of 61 . The costs are split on the basis of hours planned for each activity type. KSS4 SCREEN Plan cost split : Initial screen FIELD Cost centre group Version Period Period Fiscal year Detailed list INPUT Enter your cost center group 0 001 012 2005 activate. Transaction Responsibility Menu path Transaction Plan Cost Splitting Cost Center Manager Accounting -> Controlling -> Cost centers -> Planning -> Allocation ->Splitting . Plan Cost Splitting Business Process Procedure Overview The Costs planned at cost center level (activity independent costs) are to be split to all the activity types for activity type calculation.

Transaction Responsibility Menu path Transaction Activity Price Calculation Cost Center Manager Accounting  Controlling  Cost centers Planning  AllocationPrice calculation. Business Process Procedure Overview The R/3 System calculates the price of an activity type on a cost center by dividing the sum of all the costs of this cost center by the plan activity or capacity. KSPI FIELD Cost centre group Version Period Period Fiscal year Detailed list INPUT Enter your cost center group 0 001 001 2000 activate.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 13. COMMENTS SCREEN Execute Plan price calculation : Initial Screen ___________________________________________________________________________________ Page 31 of 61 . Activity Type Price Calculation.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ ___________________________________________________________________________________ Page 32 of 61 .

Costs and Revenue from One Internal order to another Internal order. From the Accounting screen. instead of 1301. For instance from Cost center cost to WBS Elements. This can corrected in CO-Reposting. Transaction Reposting of Cost and Revenue Responsibility Accounts Clerk Menu path Accounting  Controlling Cost center Accounting Actual postings Manual Reposting of cost Enter Transaction code KB11N SCREEN FIELD INPUT COMMENTS ___________________________________________________________________________________ Page 33 of 61 . Reposting of Cost and Revenues Business Process Procedure Overview Reposting of cost and Revenue Reposting of Cost and Revenue can be used to pass Cost and Revenue from one cost object to another cost Object.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ ACTUAL POSTINGS 14. Expenses was posted to wrong cost center – 1300. Eg.

Cost center( Old) The cost center to be credited Cost Element Amount Primary cost element Amount Cost center( New) The cost center to be debited. Click on ___________________________________________________________________________________ Page 34 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Enter Reposting of Document Date Today’s date Costs : Initial Screen Posting Date Today’s date Screen Variant Cost center Change the Screen Variant to post to another Cost object.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Period End Closing Business Process Procedure Overview Period End Closing Period-end closing in Overhead Cost Controlling is a part of the work that is executed at periodend throughout the entire organization. profitability segment. In particular. you settle the costs to one or more receivers (cost center. Settlement of Internal order Business Process Procedure Overview Settlement of Internal order An internal order is usually used as an interim collector of costs and an aid to the planning. fixed asset. all postings in Financial Accounting that are relevant to Cost Accounting must have been carried out. and so on). Before you can close a period in Overhead Cost Controlling. monitoring. 15. From the Accounting screen. Transaction Internal order settlement Responsibility Accounts Clerk Menu path Accounting -> Controlling-> Internal order-> Period end closing ->Single Function -> Settlement->Individual processing Transaction code KO88 ___________________________________________________________________________________ Page 35 of 61 . and controlling processes needed. the data that is flowing into Overhead Cost Controlling from other components must be complete. When the job has been completed.

Click on Execute Button ___________________________________________________________________________________ Page 36 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Actual settlement order FIELD Order Settlement period Posting period Fiscal Year Test run INPUT Internal order number you created COMMENTS Deactivate.

You can use the information system to analyze the distribution results according to sender and receiver relationships. Execute Actual Distribution Business Process Procedure Overview Distribution Distribution is used to allocate the primary costs of a cost center. Sender and receiver information (for example.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 16. Transaction : Menu path: Transaction code Distribute Costs Center Costs Accounting -> Controlling -> Cost center Accounting-> Period end closing->Singlr function->Allocation->Distribution KSV5 ___________________________________________________________________________________ Page 37 of 61 . which are the sender and receiver cost centers) is documented using line items in the CO document. the primary cost element) is retained. The following information is passed on to the receivers: The original cost element (that is.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Execute Actual Distribution: Initial Screen FIELD Period Fiscal year Process with: Background processing Test run Detailed lists INPUT Enter current period 2005 COMMENTS leave leave or flag to check for errors flag Cycle Enter your cycle Cycles should be run in the background in order to avoid overloading the system at busy times. Click on Check for any errors Make corrections if necessary Remove the test flag and Execute ___________________________________________________________________________________ Page 38 of 61 .

Assessment of Cost Business Process Procedure Overview When the planning in cost center planning is done you have to. finally.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 17. pass it to CO-PA. Menu path Transaction code KEU5 ___________________________________________________________________________________ Page 39 of 61 . Transaction Responsibility Execute the assessment cycle Accounting  Controlling  Profitability analysis Actual Posting  Period end closing  Transfer cost center cost/Process costs  Assessment.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN FIELD INPUT COMMENTS Execute Actual Period Enter current period Assessment: Initial Screen Fiscal year 2005 Process with: Background processing Test run Detailed lists leave leave or flag to check for errors flag Cycle Enter your cycle Cycles should be run in the background in order to avoid overloading the system at busy times. Click on Check for any errors Make corrections if necessary Remove the test flag and Execute ___________________________________________________________________________________ Page 40 of 61 .

The Process order is debited and the cost center is credited. Click on Note: Check the Process order Cost report.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 18. ___________________________________________________________________________________ Page 41 of 61 . Transaction code KGI2 SCREEN Actual overhead calculation: Order. Goto Extras -> Settings. Organization Accounting -> Controlling -> PRoducr cost controlling->Cost Object Controlling -> Product cost by Order -> Period end closing->Single functions->Overhead-> Individual processing. Overhead Calculation. Business Process Procedure Overview Overhead Calculation: The costs collected in Cost centers are distributed to the process orders as overheads. The System calculates the overhead on a quantity basis or proportional to the direct costs. FIELD Process order Period Fiscal year Test run INPUT Write the Process order number. Transaction Responsibility Menu path Overhead calculation. COMMENTS Deactivate NOTE: To change the Overhead rate.

Menu path Transaction code KKAX ___________________________________________________________________________________ Page 42 of 61 . Work-in-process is to be cancelled before the settlement of process order in the next period.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 19. Calculation of WIP/Cancellation of WIP. Cancellation of WIP ensures the reversal of accounting document created in the earlier period. Business Process Procedure Overview Work-in-process is calculated for the Process order created during the period but not settled in the same period. Transaction Responsibility Calculate Work-in-process Organization Accounting -> Controlling -> PRoducr cost controlling->Cost Object Controlling -> Product cost by Order -> Period end closing->Single functions->Work in Process-> Individual processing->Calculate.

COMMENTS 0 Deactivate Click on Note: If you have calculated WIP for the last period.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Calculate Work in Process. make sure the WIP is calculated again to cancel the WIP for the previous period. ___________________________________________________________________________________ Page 43 of 61 . FIELD Process order Wip Period Fiscal year RA Version Test run INPUT Write the Process order number. Individual Processing.

For materials with price control indicator S. a new moving average price is computed. the variances are passed to a Price difference account without affecting net income. Settlement of Variance to Material. Menu path Transaction code KO88 SCREEN FIELD INPUT COMMENTS ___________________________________________________________________________________ Page 44 of 61 . Transaction Responsibility Settlement of Variance to Material.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 20. Business Process Procedure Overview Settlement of the variances results in the following in Financial Accounting: For materials whose price control indicator is set to S. the variances are passed to the Inventory. If the material’s price control indicator is set to V. you can settle the total variance to a profitability Segment in EC-PCA. Organization Accounting -> Controlling -> PRoducr cost controlling->Cost Object Controlling -> Product cost by Order -> Period end closing->Single functions->Settlement-> Individual processing. and the inventory is revaluated.

Settlement Period Fiscal year Test run Deactivate Click on ___________________________________________________________________________________ Page 45 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Actual Settlement Process order Write the Process order number.

) – Transaction code – F. (Cont…. Materials to Profit centers at the end of the month the following Process has to be carried out. Business Process Procedure Overview Transfer of Balance Sheet items to Profit centers.5D ___________________________________________________________________________________ Page 46 of 61 . Accounts payable . Transfer of Balance Sheet items to Profit centers.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 21. Step 1 : Transfer of Balance Sheet items to Profit centers. To trasnfer the Accounts receivable.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN FIELD INPUT COMMENTS ___________________________________________________________________________________ Page 47 of 61 .

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ General Ledger Company code 1300 CLICK Step 2: Transfer of Balance Sheet items to Profit centers.) Transaction code: 1KEK ___________________________________________________________________________________ Page 48 of 61 . (Cont….

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN FIELD INPUT COMMENTS ___________________________________________________________________________________ Page 49 of 61 .

Test run Activate First run with test run to check Line items Activate Degree of detail in Detail Log log Execute ___________________________________________________________________________________ Page 50 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Profit center Accounting : Period Transfer Payables /Receivables Year Company Code Activate your Company code.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 22. FIELD Get Variant INPUT Change only the period and Year. COMMENTS Click F8 ___________________________________________________________________________________ Page 51 of 61 . KE28. Transaction Responsibility Menu path Transaction Top down distribution Cost Center Manager Accounting -> Controlling -> Profitability Analysis ->Actual Posting-> Period end closing -> Periodic adjustment>Top down distribution. Top Down Distribution Business Process Procedure Overview Costs are posted to CO-PA segments at the higher level say Material group are now distributed to lower level ie Product level by means of this process. SCREEN Top down Distribution: Intial Screen.

You can also use it to create the opening balance for transferring Additional Balance Sheet Items to Profit Center Accounting. Enter Profit centre documents Business Process Procedure Overview Profit center Documents You can use this function to import external data to Profit Center Accounting via batch input.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 23. You can also use this function to transfer costs and revenues between Profit centers. Transaction Profit centre Document Responsibility Accounts Clerk Menu path Accounting -> Controlling-> Profit center Accounting-> Actual postings ->Profit centre document->Enter Transaction code 9KE0 ___________________________________________________________________________________ Page 52 of 61 . From the Accounting screen.

Note : Enter minus sign for credit amount. CLICK To Post the Document ___________________________________________________________________________________ Page 53 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN Create Profit center document FIELD Layout Document type Posting date INPUT Choose the appropriate Layout. PC COMMENTS 8A-001 CLICK ON Input your Company code and click Sample document is posted for your reference.

Create Actual Line item in CO-PA. Transaction Create Line item Responsibility Accounts Clerk Menu path Accounting -> Controlling-> Profitability Analysis-> Actual postings ->Create line item. From the Accounting screen.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 24. Business Process Procedure Overview Profit center Documents You can use this function to import external data to Profitability Analysis via batch input or any missed posting in CO-PA. Transaction code KE21N SCREEN Create Line item :Initial Screen FIELD Posting date Record Type INPUT Usually Month End F COMMENTS CLICK ON ___________________________________________________________________________________ Page 54 of 61 .

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Input the nesscessary data Enter only the Product. CLICK ON ___________________________________________________________________________________ Page 55 of 61 . Make sure the required Characteristics are derived automatically or you need to enter it manually. that variant can be used for next time. You can also create Entry (like variants).Plant and Division and Click on DERIVATION.

CLICK To Post the Document ___________________________________________________________________________________ Page 56 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Enter the Amount in Required value field.

Transaction Create Line item Responsibility Accounts Clerk Menu path Accounting -> Controlling-> Profitability Analysis-> Actual postings ->Repost Accounting document. Repost CO-PA Accounting Document Business Process Procedure Overview Profit center Documents You can use this function to correct data posted to Profitability Analysis.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 25. Transaction code KE26 SCREEN Enter Line item Repostings : Document Row Selection. FI Document CLICK ON for more parameters. Then CLICK ON ___________________________________________________________________________________ Page 57 of 61 . FIELD Document Number Company Code INPUT Original Document COMMENTS Billing Doc. From the Accounting screen.

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ CLICK ON DO THE REQUIRED CHANGES CLICK ON ___________________________________________________________________________________ Page 58 of 61 .

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ REPORTS 26. Report painter/Report writer Reports Please add the following Transaction codes & change the description in your favourite list for Reports. KSBB KE5A KKSB KE3Y KOC2 Cost centre Reports Profit centre Reports Product Costing Reports CO-PA Reports Internal Order Reports. Double click on the Transaction Code. Eg: KSBB – Cost centre Reports ___________________________________________________________________________________ Page 59 of 61 .

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ To select a report click on the report and then click on ___________________________________________________________________________________ Page 60 of 61 .

END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ SCREEN PAYROLL EXPENSES: Selection FIELD Fiscal year From Period To Period Cost Centre Group Or values Cost element group Or values INPUT 2005 1 1 Enter you cost center group leave blank Enter cost element group or leave blank Leave blank COMMENTS Click on For Excel Output. Choose Environment->Options then. ___________________________________________________________________________________ Page 61 of 61 .

choose Microsoft Excel Radio button for Excel output. NOTE: Same functionality can be used in internal order Reports and Standard Profit centre Reports. ___________________________________________________________________________________ Page 62 of 61 .END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ In Office Integration.

Drilldown Reports Transaction CO-PA Reports Transaction code KE3Y Select the report desired from your Favourite list.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ 27. ___________________________________________________________________________________ Page 63 of 61 .

choose the desired one and NOTE: Same functionality can be used in CO-PA Reports. Production/Process Reports. you have three options as mentioned above.END USER DOCUMENTATION CO MODULE ___________________________________________________________________________________ Fill up the Selection Variable and in the Output type Option. ___________________________________________________________________________________ Page 64 of 61 . use defined Profit centre Reports.