MINI GRANTS Program

IF Quarterly Report Preparation guidelines Version 2.0, April 12, 2012
Please note that reporting to the Innovation Fund in quarterly reports is on cash-basis accounting, not accrual accounting principles.* No depreciation will be provided in these statements as per IF Financial Management requirements. Similarly, salaries should be recognized as an expense at the moment of payment. Please fill in only the yellow highlighted cells in worksheets (Input Actual Figures, Supporting Documents-Month1, Month2 and Month3). 1. Step 1: Complete the Input Actual Figures worksheet. Enter amounts per cost category in the highlighted cells. 2. Step 2: Enclose the supporting documentation (Month1, Month2, Month3) for the following expenses: Salaries - payroll calculation on the day of payment Purchased equipment - contracts with suppliers and invoices on the day of payment Leased or rented equipment - contracts and invoices on the day of payment Office rent and business support - contracts and invoices on the day of payment Subcontracts for R&D services - contracts and invoices on the day of payment R&D advisors - contract and bank statements on the day of payment Patent (IP) application and/or certifications - application and proof of payment on the day of payment Enter the list of supporting documents for each month in the worksheets Supporting Documents-Month1, Month2 and Month3. *Expenditure recognition on a cash basis means that the Awardee (i.e. the company) records expenses in financial accounts as cash is paid out for purchases, and in the same manner, the fixed assets held by the Awardee are shown in the project budget (or in financial reports prepared for the IF) at the cost at the moment of purchase. Please note: The company is responsible for the accuracy of the financial information provided in these tables.

Print name

Stamp

Signature

Input sheet for Quarterly report Company name: Project IF ID: Reporting period (select from drop-down menu) Total budget for the period (RSD) Amount of co-financing provided at the beginning for this quarter (min 15% of total quarterly project budget, RSD) 0.00

Cost Component I. Salaries

Employee's name

Employees' Profession

Gross salary for the first month of the quarter (RSD)

Gross salary for the second month of the quarter (RSD)

Gross salary for the third month of the quarter (RSD)

Employee 1 Employee 2 Employee 3 Employee 4 Employee 5 Employee 6 Employee 7 Employee 8 Employee 9 Employee 10 I. Sub-total II. Small equipment and R&D supplies Costs for the first month of the quarter (RSD) Costs for the second month of the quarter (RSD) Costs for the third month of the quarter (RSD) 0.00 0.00 0.00

II.A. Purchased equipment description Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8 Item 9 Item 10

II.A. Sub-total

0.00

0.00

0.00

II.B. Leased or rented equipment description Item 1 Item 2 Item 3 Item 4 Item 5

Costs for the first month of the quarter (RSD)

Costs for the second month of the quarter (RSD)

Costs for the third month of the quarter (RSD)

II.B. Sub-total III. Offices and business support

0.00

0.00

0.00

Description Item 1 Item 2 Item 3 Item 4 Item 5 III. Sub-total IV. R&D services, subcontracts

Costs for the first month of the quarter (RSD)

Costs for the second month of the quarter (RSD)

Costs for the third month of the quarter (RSD)

0.00

0.00

0.00

Description of subcontract for R&D service Subcont. 1 Subcont. 2 Subcont. 3 Subcont. 4 Subcont. 5

Costs for the first month of the quarter (RSD)

Costs for the second month of the quarter (RSD)

Costs for the third month of the quarter (RSD)

IV. Sub-total V. R&D experts/advisors

0.00

0.00

0.00

Service to be performed Consult. 1 Consult. 2 Consult. 3 Consult. 4 Consult. 5

Costs for the first month of the quarter (RSD)

Costs for the second month of the quarter (RSD)

Costs for the third month of the quarter (RSD)

V. Sub-total

0.00

0.00

0.00

VI. Patent application and fees, certifications Describe the activity item 1 Item 2 Item 3 Item 4 Item 5 VI. Sub-total 0.00 0.00 0.00 Costs for the first month of the quarter (RSD) Costs for the second month of the quarter (RSD) Costs for the third month of the quarter (RSD)

Total Expenses attributable to the project (RSD)

0.00

0.00

0.00

List of supporting documents, M1
Company Name: Project IF ID: Reporting period

Cost Component
I. Salaries Payroll Calculation No.

Employee's name Employee 1 Employee 2 Employee 3 Employee 4 Employee 5 Employee 6 Employee 7 Employee 8 Employee 9 Employee 10 II. Small equipment and R&D supplies

Employees' Profession

Bank statement No.

II.A. Purchased equipment description Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8 Item 9 Item 10 II.B. Leased or rented equipment description Item 1 Item 2 Item 3 Item 4 Item 5 III. Offices and business support

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Description

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Item 1 Item 2 Item 3 Item 4 Item 5 IV. R&D services, subcontracts IV. Description of subcontract for R&D service Subcont. 1 Subcont. 2 Subcont. 3 Subcont. 4 Subcont. 5 V. R&D experts/advisors Contract No, if applicable Contract No, if applicable

Vendor name

Bank statement No.

Invoice No.

V. Service to be performed Consult. 1 Consult. 2 Consult. 3 Consult. 4 Consult. 5 VI. Patent application and fees, certifications

Vendor name

Bank statement No.

Invoice No.

Describe the activity Item 1 Item 2 Item 3 Item 4 Item 5

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Print name

Stamp

Signature

List of supporting documents, M2
Company Name: Project IF ID: Reporting period

Cost Component
I. Salaries Payroll Calculation No.

Employee's name Employee 1 Employee 2 Employee 3 Employee 4 Employee 5 Employee 6 Employee 7 Employee 8 Employee 9 Employee 10 II. Small equipment and R&D supplies

Employees' Profession

Bank statement No.

II.A. Purchased equipment description Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8 Item 9 Item 10 II.B. Leased or rented equipment description Item 1 Item 2 Item 3 Item 4 Item 5 III. Offices and business support

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Description

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Item 1 Item 2 Item 3 Item 4 Item 5 IV. R&D services, subcontracts IV. Description of subcontract for R&D service Subcont. 1 Subcont. 2 Subcont. 3 Subcont. 4 Subcont. 5 V. R&D experts/advisors Contract No, if applicable Contract No, if applicable

Vendor name

Bank statement No.

Invoice No.

V. Service to be performed Consult. 1 Consult. 2 Consult. 3 Consult. 4 Consult. 5 VI. Patent application and fees, certifications

Vendor name

Bank statement No.

Invoice No.

Describe the activity Item 1 Item 2 Item 3 Item 4 Item 5

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Print name

Stamp

Signature

List of supporting documents, M3
Company Name: Project IF ID: Reporting period

Cost Component
I. Salaries Payroll Calculation No.

Employee's name Employee 1 Employee 2 Employee 3 Employee 4 Employee 5 Employee 6 Employee 7 Employee 8 Employee 9 Employee 10 II. Small equipment and R&D supplies

Employees' Profession

Bank statement No.

II.A. Purchased equipment description Item 1 Item 2 Item 3 Item 4 Item 5 Item 6 Item 7 Item 8 Item 9 Item 10 II.B. Leased or rented equipment description Item 1 Item 2 Item 3 Item 4 Item 5 III. Offices and business support

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Description

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Item 1 Item 2 Item 3 Item 4 Item 5 IV. R&D services, subcontracts IV. Description of subcontract for R&D service Subcont. 1 Subcont. 2 Subcont. 3 Subcont. 4 Subcont. 5 V. R&D experts/advisors Contract No, if applicable Contract No, if applicable

Vendor name

Bank statement No.

Invoice No.

V. Service to be performed Consult. 1 Consult. 2 Consult. 3 Consult. 4 Consult. 5 VI. Patent application and fees, certifications

Vendor name

Bank statement No.

Invoice No.

Describe the activity Item 1 Item 2 Item 3 Item 4 Item 5

Vendor name

Bank statement No.

Invoice No.

Contract No, if applicable

Print name

Stamp

Signature

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