MINUTES

September 19, 2012 Executive Committee Saskia Sawyer, President, Saskia.sawyer@du.edu, x12704 Ashley Beaudry, Vice President, ashley.beaudry@du.edu, x16068 Nicky Bruckhart, Past President, nbruckha@du.edu, x14241 Kathy Aliaga, Treasurer, kaliaga@du.edu, x13284 Lisa Cox, Co-Secretary, Lisa.Cox@du.edu, x13170 Stefanie Ungphakorn Cowan, Co-Secretary, stefanie.cowan@du.edu, x12507 Jordan Ames, Webmaster, jordan.ames@du.edu, x12781 Members in attendance: Beaudry, Ashley Brower, Gary Bruckhart, Nicky Chabot-Olsen, Nick Cowan, Stefanie Cox, Lisa Dye, Jodi Firebaugh, Kristy Gross, Anne Harris, Crystal Hower, Don Jackson, Cheryl Koch, Cindy Kyner, Michelle Michel, Richard Ota-Wang, Nick Raeburn, Kelly Rundle, Steve Ryan, Natalie Sawyer, Saskia Short, Chris Shrader, Carrie Stephenson, Andrew The Women’s College University Chaplain Athletics & Recreation Registrar Center for Multicultural Excellence Institutional Compliance & Internal Audit Morgridge College of Education Arts, Humanities & Social Sciences Admissions SECS Facilities Center for Teaching & Learning Daniels College of Business Penrose Library Conference, Events and Special Programs GSSW NSM University College Newman Center University Advancement Environmental Health & Safety Arts, Humanities & Social Sciences Risk Management

Volunteers and guests in attendance: Cochrane, Kelsey University Advancement Dunker, Katie Human Resources Kitta, Jan Marketing & Communications The meeting was called to order. Minutes Page 1

1) Introduction of Council Members 2) Approval of August Meeting Minutes with typos corrected 3) Guest speaker presented- Kelsey from University Advancement spoke to Council Members about the 2nd annual Ascend Giving Campaign. a. Ascend campaign kick off September 13, 2012. At the picnic, University Advancement will report on areas of priority with donated funds. b. The Campaign is designed with faculty and staff participation goals, not a monetary goal. Last year, about 30% of faculty and staff participated in the Campaign. UA is hoping to match that percentage again this year. c. Employees can contribute any dollar amount and can have their contribution deducted via on-going payroll deductions. d. Furthermore, employees may specify which area/department they would like their contribution to go toward. However, not all departments/programs (SAC) have a gift fund. Please contact University Advancement for more information on giving. e. Employees will receive one item of hard copy mail on Friday or Monday and then will receive numerous emails about the campaign. f. Donations are no longer being matched as the matching funds have been exhausted. Last year, more than $50 million was raised and over 200 new scholarships were created. 4) Staff Advisory Council Business a. Committee expectations i. All Council Members are required to serve on at least one committee and are expected to be available to help with the Employee Appreciation picnic. ii. Some of the committees are in need of chairpersons. 1. A chairperson is especially needed for the Staff Issues committee iii. Due to the changes in the Bylaws, one person will be chairing the Community and Events committee, however, each sub-committee (coat drive, bring your kid to work day, egg hunt, and picnic) should have a chairperson. b. Update on the Staff Appreciation picnic i. The event was well received. Next year, we will have the picnic in the same location and continue working with Special Programs to plan this event. The plan is to hold it in August again next year. ii. Many employees asked about the years of service recognition. The Executive Board determined the event is important enough that it should be a stand-alone event. It is tentatively scheduled for sometime in February or March. It will be a reception recognizing years of services at 5 years and up. A booklet will still be created for distribution at the event. iii. Cartridges for Kids was a bog success. They would like to be invited back next year. Minutes Page 1

c. Convocation i. It was determined that the Convocation was not an appropriate venue to present the SAC award. The award will be presented at the summer SAC BBQ next August. ii. The three other award recipients have been selected and will receive their awards at Convocation. d. Update on the Outreach committee i. A reception is planned for Thursday, October 11th for faculty and staff. This is in collaboration with SAC, Faculty Senate, Women’s Coalition, HR and University Communications. At the event, there will be giveaways such as iPads and debate paraphernalia. e. Misc. i. Katie Dunker, HR Wellness Program Manager gave an update on the new wellness program launching on September 24th. Thrive Across America is a team-oriented program designed to encourage employees to get at least 30 minutes of exercise daily. Top team logging the most minutes and stars wins an iPad for each winning team member. Katie also mentioned the Weigh and Win kiosk located on the Driscoll Bridge. This program will pay you a certain dollar amount based on the weight lost in a three month period. ii. SAC member questionnaire has a low response rate (only 12 members responded). Saskia will keep the survey open and encourage members to help identify areas of focus for SAC this upcoming year. iii. Starting 9/17—please expect delays when accessing the Ritchie Center. All DU students and employees will be required to show your DU ID in order to gain access to the Ritchie Center. Please expect delays as this new process may be time consuming. Additionally, please expect additional delays and restrictions the week of September 24-28th. iv. Jan Kitta from University Communications provided an update on the DU Digest. DU Digest is a weekly e-news digest of information, events, and activities for DU employees. DU Digest hopes to reduce the number of WebCentral Announcements plaguing everyone’s inbox. v. Flu shots for employees will be held on October 9th from 7:30am to 1:30pm and October 18th from 3pm to 7pm. Both sessions will be held in the Renaissance Room, Mary Reed. These are free for Kaiser insurance holders and will only cost $10 for non-Kaiser member employees. vi. Saskia approved to provide lunch for SAC members once per quarter. Meals provided in Mary Reed must be provided by Sodexo and must be ordered one week in advance. Natalie Ryan will head this endeavor, but Nicky Bruckhart will cover October for Natalie. Meeting adjourned. Minutes Page 1

Next meeting: October 10, 2012, 12 – 1 pm Respectfully submitted, Lisa Cox Co-secretary and Stefanie Ungphakorn Cowan Co-secretary

Minutes

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