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MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.
VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.
Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.
AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street November 13, 2012 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE: READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading. PRESENTATION 1. UPDATE REGARDING A PROPOSED COMMERCIAL DEVELOPMENT AT DATE AVENUE & COMMONWEALTH AVENUE BY CFT DEVELOPERS – F2M11-51 Staff wishes to update the City Council regarding a proposed commercial development at the southwest corner of Date and Commonwealth Avenues. CFT Developers, LLC is interested in purchasing the vacant City-owned property located on the south side of Commonwealth Avenue just east of the Date and Commonwealth intersection CFT Developers already owns the property to the immediate east and west of the City’s parcel and would like to consolidate a total of four parcels to create a new restaurant/retail development consisting of two nationally known fast food drive-thru establishments as well as additional eateries and retail uses. The center would be built on approximately 2.5 acres of land with a total of three buildings and associated parking for the site. Recommended Action: City Council make comments, provide direction and receive and order filed the report. Sham, Yamauchi, Placido, Ayala, Messina Led by Mayor Messina
CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M12-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the City’s Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the City’s Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements 2 11-13-12
required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(a): Flannagan v. City of Alhambra,WCAB No. ADJ7156174 (MDR) Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(b): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(c): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): None Conference with City’s Labor Negotiator (Govt. Code Section 54957.6): Richard Bacio, Assistant City Manager/Personnel Director, re Management Employees, Alhambra Police Miscellaneous Association, Alhambra Police Association, Alhambra Fire Fighters’ Association, and the Alhambra City Employees’ Association. RECONVENE & CITY ATTORNEY REPORT: In the event the City Council move into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CONSENT AGENDA (Item Nos. 2 – 12) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 2. APPROVE CHANGES TO THE CONDOMINIUM PLAN FOR THE 534-538 HOWARD STREET TOWNHOMES DEVELOPMENT – F2M10-59, M2M12-128 On October 8, 2012, the City Council approved the recordation of the Declaration of Covenants, Conditions, and Restrictions and the Condominium Plan for 534-538 Howard Street Townhomes Development. On October 23, 2012, a Chicago Title representative contacted staff to explain that in the process of competing their final check and recording, the Condominium Plan was in need of corrections primarily for clarification purposes. Therefore, staff requests that the City Council approve changes to the Condominium Plan for the 534-538 Howard Street Townhomes Development, as requested by Chicago Title, the recording agency. Recommended Action: City Council approve the changes requested by Chicago Title, the recording agency, to the Condominium Plan for the 534-538 Howard Street Townhomes Development, subject to final language approval by the City Manager and City Attorney; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M12-128)
RESOLUTION: INTENT TO VACATE NORTH/SOUTH ALLEY NORTH OF ACACIA STREET BETWEEN MARENGO & ELECTRIC AVENUES – F2M12-43, R2M12-32, N2M12-154 The Development Services Department received plans for the development of a housing project at the northeast corner of Marengo Avenue and Acacia Street. In order to facilitate the project, a request has been made for the City to vacate the north/south alley, north of Acacia Street between Marengo and Electric Avenues. The alley measures 18 feet in width and 200 feet in depth. Staff requests that the City Council adopt a Resolution of Intent setting a public hearing date for the vacation of the north/south alley, north of Acacia Street between Marengo and Electric Avenues. Recommended Action: City Council adopt Resolution No. R2M12-32 entitled City Council of the City of Alhambra Resolution of Intention to vacate a north-south alley, north of Acacia Street between Marengo and Electric Avenues, in the City of Alhambra, California setting Monday, December 10, 2012, at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, as the time and place to duly consider said vacation (Notice No. N2M12-154).
AWARD CONTRACT: PURCHASE OF CARBON FILTER MEDIA FOR THE GROUND WATER TREATMENT FACILITY - F2M9-61, C2M12-37, M2M12-129 The Groundwater Treatment Facility has fourteen carbon filters. As a part of the treatment process, filter media change-outs must be completed as media is exhausted. The Calgon Filtrasorb 300, manufactured by Calgon Carbon Corporation, is the only filter media that has been approved for use in the facility by the State Department of Public Health Services. Therefore, staff requests that the City Council award a contract to Calgon Carbon Corporation for the purchase of carbon filter media for the Groundwater Treatment Facility. Recommended Action: City Council award a contract to Calgon Carbon Corporation, subject to final language approval by the City Manager and the City Attorney, in an amount not to exceed $400,000.00 for the purchase of carbon filter media for the Ground Water Treatment Facility; authorize the City Manager or his designee to execute said contract; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M12-129)
NOTICE OF COMPLETION: SARAZEN DRIVE MAIN REPLACEMENT PROJECT F2M12-22, C2M12-22, M2M12-130 On June 11, 2012, the City Council awarded a contract to T.A. Rivard Inc. in the amount of $1,571,805.90 for Sarazen Drive et al Main Replacement Project. There was one change order issued for this project which resulted in a net decrease of $231,181.90. This project has been inspected by staff and all work has been completed in accordance with the City requirements and specifications. As such, it would be appropriate for the City Council to accept this project as complete and instruct that the Notice of Completion be filed with the County of Los Angeles Recorder’s Office. 4
Recommended Action: City Council accept as complete the contract with T.A. Rivard (C2M12-22) for the Sarazen Drive et al Main Replacement Project in the amount of $1,340,624.00; direct the City Clerk to file a Notice of Completion with the County of Los Angeles for recordation; instruct the Finance Director to release the 5% retention 35 days from the date of recordation if no liens are filed; and, direct staff to undertake the steps necessary to finalize Council’s action. (M2M12-130)
ACCEPTANCE OF A TREE PLANTING GRANT FROM THE LOS ANGELES COUNTY REGIONAL PARK & OPEN SPACE DISTRICT – F2M11-63, M2M12-131 Staff requests that the City Council accept a grant from the 2012 Competitive Tree Planting Grant Program, sponsored by County Supervisor Michael Antonovich. In May 2012, the Departments of Public Works and Community Services submitted a joint application to help in funding the trees that were lost in the parks, golf course and parkways of Alhambra. The total grant application was $60,000 with Public Works requesting $40,000.00 and Community Services requesting $20,000. The grant covers the cost of removal of trees damaged beyond recovery and the planting of 137 new trees. Staff was recently notified that the City’s application was approved for the full amount requested. There is a matching fund requirement in the amount of $41,278.00, which will come from the respective department’s budget from monies already set aside for tree programs. Recommended Action: City Council accept the 2012 Competitive Tree Planting Grant Program award in the amount of $60,000 from the Los Angeles County Regional Park and Open Space District for the 5th Supervisorial District and reaffirm the City Manager to sign the documents on behalf of the City. (M2M12-131)
NIB: PURCHASE OF SIX POLICE PATROL VEHICLES - F2M12-6A, N2M12-155 Staff requests City Council authorization to circulate a Notice Inviting Bids for the purchase of six police patrol vehicles. The approved budget and Capital Improvement Plan allocates funding for the purchase of replacement police patrol vehicles. With the purchase of this complement of six vehicles, the Police Department will outfit four of the vehicles as “black and white” patrol vehicles and the remaining two will be used as unmarked vehicles. Recommended Action: City Council authorize the circulation of a Notice Inviting Bids (N2M12-155) for the purchase of six (6) police patrol vehicles with bids to be opened on December 6, 2012.
APPROVE AMENDMENT TO JOINT POWERS AGREEMENT: LOS ANGELES INTERAGENCY METROPOLITAN POLICE APPREHENSION CRIME TASK FORCE – F2M11-24, C2M11-9, R2M12-31
Staff requests that the City Council adopt a resolution approving the revised Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (LA IMPACT) Joint Powers Agreement (JPA) and authorizing the City Manager to execute the JPA 5 11-13-12
Amendment. During the first year of operating as a Joint Powers Authority, it became apparent that several issues needed clarification or were not addressed in the JPA as originally adopted by the membership. Recommended Action: City Council adopt Resolution No. R2M12-31 entitled: A Resolution of the City Council of the City of Alhambra, California, approving an amendment to the Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force Joint Powers Agreement (JPA), and authorizing the City Manager to Execute the JPA Amendment 9. APPROVAL OF SECOND AMENDMENT TO REVOLVING LINE OF CREDIT AGREEMENT WITH BANK OF THE WEST – F2M10-55, C2M10-32, M2M12-132 Staff requests that the City Council approve the Second Amendment to the Revolving Line of Credit Agreement with Bank of the West in the amount of $3 million for one year and authorize the City Manager to execute the Amendment. Recommended Action: follows: City Council adopt Minute Order No. M2M12-132 as
RESOLVED by the Alhambra City Council that this Council hereby: Authorizes the City Manager to execute that certain Second Amendment to Credit Agreement in the amount of $3 million for one year, subject to final language approval by the City Manager and City Attorney, a copy of which Amendment is on file in the office of the City Clerk as Contract No. C2M10-32 and by this reference incorporated herein and made a part hereof as though fully set forth herein; authorizes the City Manager to execute the Agreement; and directs staff to undertake the steps necessary to finalize Council’s action. 10. MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the October 22, 2012 regular Meeting of the Alhambra City Council. 11. PERSONNEL ACTIONS – F2M12-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated November 13, 2012 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.
DEMANDS - F2M12-1
Recommended Action: City Council approve as submitted Final Check List (140312 thru 140476) in the amount of $901,623.84 for the period ending October 25, 6 11-13-12
2012; Final Check List (140477 thru 140584) in the amount of $1,015,108.53 for the period ending November 1, 2012 and Schedule of Wire Transfers in the amount of $1,429,756.58 for the week ending October 19, 2012; and, Final Check List (140585 thru 140642) in the amount of $22,663.87 for the period ending November 2, 2012. ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas. COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M12 -7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: There being no further business for the Council to transact, the Mayor, with the consent of the City Council, shall adjourn their meeting to 5:30 p.m. on November 19, 2012, in Ruth C. Reese Hall (Community Room) at the Alhambra Civic Center Library, 101 South First Street, Alhambra, California. (Notice No. N2M12-158).
NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. LAUREN MYLES, CMC CITY CLERK
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