Control Name No.of Words No.

of Words Accurate valuation of Stocks 1 Accurate valuation of Stocks 4 Adequate control & administration of TVA refunds Adequate control & administration of TVA refunds Adequate review of local accounts Adequate review of local accounts

Ageing of debtors & advances overdues review and Ageing of debtorsappropriate level personnel and actions taken by appr actions taken by & advances overdues review

All capital expenditure is approved as per Group Capital Expenditure Policyis approved as per Group Capital Expenditure Polic All capital expenditure All expenditure is approved as per Payment Authorization Policy is approved as per Payment Authorization Policy All expenditure All Journal Vouchers are authorized by PFC and proper Journal Vouchers are authorized by PFC and proper audit trail exists All audit trail exists

All loans / credit lines / facilities obtained are reconciled with the banks and confirmed with signed contractswith the banks an All loans / credit lines / facilities obtained are reconciled

All pending arbitrations / Litigations having impact of more than US$ 50,000 are reported to Corporateof more than US$ 50,0 All pending arbitrations / Litigations having impact Affairs.

Proper provisions/reserves for stock and other accounts asprovisions/reserves for stock and other accounts as per accounting Proper per accounting policy

Authorized bank signatory Bank Reconciliations are prepared and reviewed

Authorized bank signatory Bank Reconciliations are prepared and reviewed

Capex tracking Budget Vs Actual Cash Contra Reconciliations Cash Reconciliations

Capex tracking Budget Vs Actual Cash Contra Reconciliations Cash Reconciliations

Comparing Farmers outstanding balances in operational records with ESIP Comparing Farmers outstanding balances in operational records with ESIP

Comparing the 3rd Party supplier / vendor wise balances as perthe 3rd Party supplier / vendor wise balances as per from supp Comparing account books with balance confirmation received account b

Comparison of cost & NRV of inventories

Comparison of cost & NRV of inventories

Confirmation & reconciliation of customer & supplier balances fromreconciliation of customer & supplier balances from Oper Confirmation & Operation department.

Consistent application of hedging policy, compliance with SOP,application of hedgingdocumentation and with SOP, hedges to Consistent availability of proper policy, compliance linking of availability

Consistent application of hedging policy, proper documentation of trades and correctpolicy, proper documentation / underlyi Consistent application of hedging linking of hedges to physicals of trades

Cooperative outstanding - reconciliation

Cooperative outstanding - reconciliation

DA Bills, Prepayment & Current Account reconciliation Bills, Prepayment & Current Account reconciliation DA

DC, Provisions & Prepaid Analysis and Reconciliation Provisions & Prepaid Analysis & Reconciliation DC, Debtors Reconciliation for import products Debtors Reconciliation for import products

Direct Cost Reconciliations with TCB are prepared by accounting staff and reviewed TCB are prepared by accounting staff and Direct Cost Reconciliations with by Finance Manager / Controller. DN/CN Review DN/CN Review

Ensuring proper control over CPR advances within limits Ensuring proper control over CPR advances within limits

Fair value computation is in compliance with accountingvalue computation is& SOP and proper documentation is present Fair policy / convention in compliance with accounting policy / conventi Farmer Outstanding Reconciliation - Inputs Farmer Outstanding Reconciliation - Inputs

Finance reviews third party advances to verify its accuracy and reasonableness advances to verify its accuracy and reasonable Finance reviews third party

Fixed Asset counts & Reconciliation is conducted and reviewed.counts & Reconciliation is conducted and reviewed. Fixed Asset General Ledger Reconciliation is prepared and reviewed General Ledger Reconciliation is prepared and reviewed Government Deposits & Receivables Government Deposits & Receivables

Government subsidy

Government subsidy

Intercompany balances must be reconciled and reviewed. Intercompany balances must be reconciled and reviewed.

Inventories are physically verified at least once a year and the process documented at least once a year and the process doc Inventories are physically verified

MCDC Analysis Monitoring Pledges and CPR

MCDC Analysis Monitoring Pledges and CPR

Monthly Direct Cost variance report from Budget (a) Farm direct cost, (b) Processing, (c)from Budget (a) Farm direct cost (b) P Monthly Direct Cost variance report Direct selling expenses

Multiple authorization of outgoing payments exist in accordance with the approved authority matrix. in accordance with the Multiple authorization of outgoing payments exist

OIL Loan reconciliation

OIL Loan reconciliation

On Monthly basis brokers P/L and M2M is reconciled with the Futures and Options P/L & M2M as per accounts Futures and On Monthly basis brokers P/L and M2M is reconciled with the

Only valid credit notes are entered in system & Timely postingcredit notes & debit notes as per cut off dates. Only valid of invoices are entered in system & Timely posting of invoices Overheads variance Analysis - actual against budgets Overheads variance Analysis - actual against budgets

Overheads variance Analysis - actual against budgets - performed and reviewed / discussed Overheads variance Analysis - actual against budgets - performed and rev

Physical verification and reconcilaition of Finished stock in packed form withreconcilaition ofrecord. stock in packed form w Physical verification and the Accounting Finished

Physical verification of cash or monetary valuables is performed and reviewed. or monetary valuables is performed and revie Physical verification of cash

Physical verification of Packing material in Bundle form withverification of Packing material in Bundle form with Accounting b Physical Accounting book. Physical verification of Raw material with Accounting book. verification of Raw material with Accounting book. Physical

Prepayments reconciliation

Prepayments reconciliation

Process to identify slow-moving / non-moving / dead items to identify slow-moving / non-moving / dead items of stores and Process of stores and spares inventory Proper control over advance customs duty paid on short shipped logs advance customs duty paid on short shipped logs Proper control over Proper reconciliation and confirmation of local borrowings reconciliation and confirmation of local borrowings Proper

Proper review and closure of PR lots Proper review of customer outstanding

Proper review and closure of PR lots Proper review of customer outstanding

Provision for Stocks, supplier advances & customer Provision foras per policy outstanding Stocks, supplier advances & customer outstanding as per po

Quantity Reconciliation of Sales

Quantity Reconciliation of Sales

Quarterly accounts reconciliation / balance confirmation of key third party service providers confirmation of key third part Quarterly accounts reconciliation / balance

Quarterly balance confirmation with Key third partyQuarterly balance confirmation with Key thirdsuppliers,forwarding agents service providers: Toll Processors, chemicals party service providers: Tol Receipt of interest on advances given as per contractual termsinterest on advances given as per contractual terms Receipt of Recognition of income in compliance with policy and as per cut-offincome in compliance with policy and as per cut-off dates. Recognition of dates.

Reconciliation of realized & unrealized losses on derivatives & margin money & unrealizedstatements Reconciliation of realized with broker losses on derivatives & margin mon Reconciliation of VAT return with Accounting balance Reconciliation of VAT return with Accounting balance

Reconciling of GRIR for items received and/or credited and not yet cleared items received and/or credited and not yet cleared Reconciling of GRIR for Regualr phone calls on outstanding AR Review of Daily Margin settlement Review of FA purchases Vs Capex Regualr phone calls on outstanding AR Review of Daily Margin settlement Review of FA purchases Vs Capex

Review of Insurance Covers (Crop insurance / Credit Insurance) to ensure compliance insurance / and conditions & adequate Review of Insurance Covers (Crop with terms Credit Insurance) to ensure Review of open PR lots Review of plant cost on a cost per pound basis Review of open PR lots Review of plant cost on a cost per pound basis

Review of Sales Contracts and supporting documents Review of Sales Contracts and supporting documents Review of Supplier Advances and Customer Outstanding of Supplier Advances and Customer Outstanding Review Review of Third party advances Review of Third party advances

Review of Third party advances & key service providers statements party advances reconciling with GL balances Review of Third of account and & key service providers statements of acc

Review of third party and staff advances

Review of third party and staff advances

Review of unapplied receipts & lock box & tagging to invoices.unapplied receipts & lock box & tagging to invoices. Review of

Review rates being paid to service providers at regular intervals on a sampleto service providers at regular intervals on a samp Review rates being paid basis New Broker accounts are opened by Accounts teamNew Broker accounts are opened by Accounts Risk Desk in Chennai inform and necessary information is provided to the team and necessary Signing of Farmers/ Co-ordinator agreements Signing of Farmers/ Co-ordinator agreements

Statutory Audit is carried out as per local law requirements Audit is carried out as per local law requirements Statutory

Stock Reconciliation : Comparision of Physical stocks withReconciliation documentation of the process with accounts and do Stock accounts and : Comparision of Physical stocks

Stock reconciliation: Comparison of Grainsmart inventoryreconciliation: Comparison of Grainsmart inventory to SAP - Grains Stock to SAP - Grains

Stock reconciliation: Comparison of physically verified to records yearly for cotton and twice a year for cotton seed. Reconcili Stock reconciliation: Comparison of physically verified to records yearly fo

Stock reconciliation: Comparison of Shipping volume to sales volume Comparison of Shipping volume to sales volume Stock reconciliation:

Stock reconciliation: Comparison of Shipping volume to sales volume to generation / of Shipping volumeCotton Seed Stock reconciliation: Comparison turnout volumes - to sales volume to ge

Stock reconciliation: Comparison of Talman inventory to SAP - Wool Stock reconciliation: Comparison of Talman inventory to SAP - Wool

Stock reconciliation: PR lot wise comparison of Physical stocks with accountingwise comparison of Physical stocks with accou Stock reconciliation: PR lot system

Stores & spares are physically verified at least once Stores & sparesprocess documented at least once a year and the process a year and the are physically verified Verification of employee related records and documents Verification of employee related records and documents Verification of Legal papers for all Timber sourced Verification of Legal papers for all Timber sourced 3rd party confirmation of stock 3rd party confirmation of stock

Accurate bin wise tracking of processing outturns Accurate bin wise tracking of processing outturns

Actual outturn is measured at regular intervals and Actual outturn is measured at regular intervals and is adequately consider is adequately considered in costing and in production budgets

Actual turnout of lint is measured at regular intervals and is adequately considered in at regular intervals and is adequately co Actual turnout of lint is measured costing and in grower accounts

Adequate monitoring of chemicals, inputs, consumables and spares issued. Chemicals and spares issued. Adequate monitoring of

Adequate process for tracking of Input Inshell quality (Nutmeat content, FM, Moisture, loose kernels) and comparecontent, F Adequate process for tracking of Input Inshell quality (Nutmeat it with fin Adequate process to monitor Yield of each Farm Adequate process to monitor Yield of each Farm Adequate review of rebagging and other weight losses on monthly basisrebagging and other weight losses on monthly basis Adequate review of

Advances to growers are properly authorized after due checkinggrowers are properly authorized after dueinventory held & pa Advances to of compliance with credit limits, value of checking of compl

All amendments to contracts duly approved as per authorization schedule (if possible approved as per authorization schedule All amendments to contracts duly by original approver) & adequately doc All credit & debit notes suitbaly analyzed & appropriately authorized notes suitbaly analyzed & appropriately authorized All credit & debit All credit notes suitbaly analyzed & appropriately authorized notes suitbaly analyzed & appropriately authorized All credit

All deal terms & conditions are correctly captured and deal terms & conditions are correctly captured and communicated to c All communicated to counter parties

All deals have proper 3rd party confirmations

All deals have proper 3rd party confirmations

All goods covered by insurance at all times

All goods covered by insurance at all times

All inventories are included for insurance declaration purpose as soon included forunder Olam risk as per purpose terms as t All inventories are as they are insurance declaration delivery as soon

All new recruits undergo full medical test at the time of joining to establish any medical conditions existing as at that time All new recruits undergo full medical test at the time of joining to establis

All physical deals are entered in OPS within 1 trading day All physical deals are entered in OPS within 1 trading day All physicals deals for all products have signed contractphysicals deals for all pool contracts)signed contract (inlcuding grower All (inlcuding grower & products have or signed broker confirmation

All trade confirmations are captured in system within 24 hours All trade confirmations are captured in system within 24 hours

All trade confirmations are captured in system within 24 hours All trade confirmations are captured in system within 24 hours All weighing instruments including platforms / weigh bridges areinstruments including platforms (Government recognized if p All weighing calibrated by external agencies / weigh bridges are calibrate

Appropriate Input & output quality systems and reports are in place andoutput quality systems and reports are in place and u Appropriate Input & utilized/monitored Appropriate Input & output quality systems are in place Appropriate Input & output quality systems are in place

Certification for inventory with 3rd parties at month end Certification for inventory with 3rd parties at month end

Charter Party Agreement to be vetted by legal counsel / shipping Agreement to be vetted by legal counsel / shipping function Charter Party function

Daily farming activity report is prepared and analyzed at regular intervals reportranch locations by field and type of activities) Daily farming activity (with is prepared and analyzed at regular intervals

Downtime report is prepared and analyzed at regular intervals reportdepartmental and type of breakdown breakup) Downtime (with is prepared and analyzed at regular intervals (with depa

Each employee has a personnel file wherein all details in employee has a personnel file wherein all details in relation to emplo Each relation to employment (offer, increment, leave, medical, etc.), educ

EH&S regulations & policies reviewed and monitored for compliance & policies reviewed and monitored for compliance EH&S regulations

Ensure all warehouses are contracted & all suggested non-negotiable clauses are included. all suggested non-negotiable clau Ensure all warehouses are contracted &

Ensure charter party agreements present and signed for allcharter partyhire) shipments Ensure bulk (vessel agreements present and signed for all bulk (vessel hi

Ensure Trader Authorization Policy is in place and compliedTrader Authorization Policyforin place and complied with at all tim Ensure with at all times including is amendment to contracts Farmer Outstanding Reconciliation Farmer Outstanding Reconciliation

General terms & conditions are present as a standard template for& conditions are presentby the origin. Management ensure General terms all contracts generated as a standard template for all con Insurance taken on quantity lying on ground Insurance taken on quantity lying on ground

Maintenance schedule is being complied with and monitored by appropriate being complied with and monitored by appropri Maintenance schedule is managers.

Monitoring Shelf life of warehouse stocks

Monitoring Shelf life of warehouse stocks

Monthly Physical Stock taking - sample is minimum Monthly Physical - RCN/Sesamesample isand 100% CKNof each stack - RCN 5% of each stack Stock taking - /Timber minimum 5% OH&S regulations and policies reviewed and monitored for compliance policies reviewed and monitored for compliance OH&S regulations &

Original employee antecedent documents verified and copies available in personnel file for all verified and copies available in Original employee antecedent documents employees

Pending deliveries / shipments against contracts (both purchase and sales side) areagainst contracts (both purchase andstale Pending deliveries / shipments tracked to ensure that there are no sale Periodic Comparision of Physical cash with DCR's Periodic Comparision of Physical cash with DCR's

Physical Statement / Certificate from the Customer Physical Statement / Certificate from the Customer Physical verification of Jute bags, packing material stocks verification of Jute bags, packing material stocks Physical Physical verification of Raw/Packing material stocksPhysical verification of Raw/Packing material stocks is conducted and revi is conducted and reviewed. Physical verification of Seed Cotton, Cotton Lint, Cotton Seed, farm inputs,Seed Cotton, Cotton Lint, Cotton Seed, farm inputs Physical verification of packing materials and stores and spares Physical verification of stocks Physical verification of stocks

PR Lot wise arrangement and integrity of stocks Primary and Secondary Freight Contract tracking

PR Lot wise arrangement and integrity of stocks Primary and Secondary Freight Contract tracking

Procedures are in place for tracking and consulting with outsideare in place for tracking andgrowing progress, labor and equip Procedures consultants for the overall consulting with outside consultan

Irrigation Management and Scheduling

Procedures are in place for tracking the growing progress related to irriga

Pest Control, Chemical inputs, and Orchard / Crop /Procedures are in place for tracking the growing progress related to pest c Plant Development;

Soil Fertility Management Procedures are in place for tracking the growing progress related to soil fe Procedures are in place for tracking the production Procedures are and ensuring mixing the production of each system and en of each system in place for tracking is accounted for appropriately Proper call recording system in use for transactions Proper call recording system in use for transactions done done Proper lot - wise arrangement of stock Proper lot - wise arrangement of stock

Proper monitoring and recording of Storage WeightProper monitoring and recordingweight losses loss, Transit Weight loss / other of Storage Weight loss, Transit Weight lo

Proper monitoring, approval and recording of weight loss. monitoring, approval and recording of weight loss. Proper Proper monitoring, tracking and recording of all weight losses Proper monitoring, tracking and recording of all weight losses Proper recording of trading transactions in OPS system Proper recording of trading transactions in OPS system Proper Stack-wise /Bin wise arrangement of stocks Proper Stack-wise /Bin wise arrangement of stocks

Punching card / time recording systems are regularly checkedcard / timeto ensure that they are regularlyproperly / audited to Punching / audited recording systems working checked

Quality & weight claims suitably analyzed and debitQuality & weight claims suitably analyzed & debit / credit notes appropria / credit notes appropriately authorized

Quality control on farming inputs used.

Quality control on farming inputs used.

Reconciliation of incoming stocks to almond handlers are conducted incoming stocks to almond handlers are conducted and r Reconciliation of and reviewed. Reconciliation of WOR and Customer Card balancesReconciliation of WOR and Customer Card balances Reconciliation of WOR and LBA ledger balances Reconciliation of WOR and LBA ledger balances Regular review of Position status in OPS system Regular review of Position status in OPS system

Regular safety drills are carried out to ensure that health & safety systems are working to ensure that health & safety systems Regular drills are carried out

Regulations & policies reviewed and monitored for compliance bypolicies reviewed and monitored for compliance by outside Regulations & outside consultants

Review good-in-transit and actual vs. budgeted transit timegood-in-transit and actual vs. budgeted transit time Review Review of Daily Margin settlement

SAP systems ensures that all tracked material is assigned a batchensures that all tracked material is assigned a batch number. SAP systems number.

Signing of cooperative outstandings Signing of cooperative outstandings Signing of Customer / Supplier cards &/or obtainingSigning of Customer / Supplier cards &/or obtaining balance confirmation balance confirmations - suppliers and customers Stock figures are reviewed on monthly basis and hedges are bought back for stocks loss, if any. and hedges are bought back Stock figures are reviewed on monthly basis

Stock reconciliation: Comparision of Physical stocksStock Ops Stock Reports with reconciliation: Comparision of Physical stocks with Ops Stock Repor Stock reconciliation: PR lot wise comparison of Physical stocks with ESIP PR lot wise comparison of Physical stocks with ESIP Stock reconciliation: - Rice Tracking of processing outturns Tracking of processing outturns Trades done are within approved limits Trades done are within approved limits

Weekly Fuel Reconciliations / Analysis and corrective actions. Reconciliations / Analysis and corrective actions. Weekly Fuel

Weight loss monitoring at Drying capacity (input-output) and storage loss for every silo (warehouse, open silos) storage loss Weight loss monitoring at Drying capacity (input-output) and Weight losses - measuring and accounting Weight losses - measuring and accounting

Workers Compensation insurance policy current and up to date Workers Compensation insurance policy current and up to date

100% Corporate Law compliance has to be ensured 100% Corporatelevel management. to be ensured by appropriate level m by appropriate Law compliance has

Accuracy of local staturoty return filed

Accuracy of local staturoty return filed

All - withholding taxes properly deducted and depositedwithholding taxes properly deducted and deposited All -

All pending Statutory Demand/Litigations having impact of more than US$ 50,000 are reported to Corporateof more than US$ All pending Statutory Demand/Litigations having impact Counsel & Singa

All pending Statutory Demand/Litigations having impact of more than US$ 50,000 are reported to Singaporeof more than US$ All pending Statutory Demand/Litigations having impact

All pollution and water law requirements are compliedpollution and water law requirements are complied with in all applicab All with in all applicable locations and no breaches are observed

All pollution and water law requirements are compliedpollution and water law requirements are complied with in all applicab All with in all applicable locations and no breaches are observed, otherwi

All pollution, hygiene & food safety law requirements are complied with in all applicable locations and no are complied with in All pollution, hygiene & food safety law requirements breaches are obser All warehousing, environmental, pollution, child labour, hygiene, food safety, taxation law, contract documentation, funds do All warehousing, pollution, hygiene, food safety, taxation law, contract tra BAS & Witholding tax refunds - pending for less than 3 months BAS & Witholding tax refunds - pending for less than 3 months

Business and other related licenses renewed adequately. and other related licenses renewed adequately. Business Check systems to track hours worked and systems to ensure that maximum hours are cappedsystems to ensure that maximu Check systems to track hours worked and and working as required. This p

Compliance with WEA licence conditions Corporate law compliance

Compliance with WEA licence conditions Corporate law compliance

Deduction payments properly deducted and deposited Deduction payments properly deducted and deposited Electronic storage of all contracts and ancillary legalElectronic storage of all contracts and ancillary legal documentation documentation Fringe benefits tax properly lodged and payment deposited Fringe benefits tax properly lodged and payment deposited Inventory of Statutory duties and taxes available Inventory of Statutory duties and taxes available

Management has identified the various licenses / permits required toidentified the & ensures that these are in place and are Management has run a factory various licenses / permits required to run

Management has identified the various licenses / permits required toidentified the various licenses / permits required to run Management has run farming / plantation operations and ensures that th

Number of hours worked by employees / workers are withinof hours worked by employees / workers are within statutory lim Number statutory limits Original Certificates of Title of real property kept in Original Certificates of Title of real property kept in safe custody safe custody

Original Certificates of Title of real property kept in Original Certificates of Title of real property kept in safe custody of extern safe custody of external solicitors

Original Certificates of Title of real property kept in Original Certificates of Title of real property keptfrom lawyers of of extern safe custody of external solicitors. Confirmation in safe custody existence

Payment of wages / salaries to employees are as per State / Federal Awards including for Overtime per State / Federal Awar Payment of wages / salaries to employees are as

Payment of wages / salaries to employees are as per State / Federal Rules / Lawto employeesOvertime State / Federal Rules Payment of wages / salaries including for are as per

Procedures are in place ensuring the recovery of Tax Credits in less in place ensuring the recovery Taxpersonnel less than 6 m Procedures are than 6 months. Adequate level of Credits in review and va

Proper record keeping and back-up of important business licenseskeeping and back-up place and regularly monitored by area Proper record and certificates is in of important business licenses and cer

Proper record keeping and back-up of important documentation is in placeand back-up ofmonitored. documentation is in plac Proper record keeping and regularly important Proper record keeping and compliance with statutory retention period. and compliance with statutory retention period. Proper record keeping

Proper review of local returns before filing

Proper review of local returns before filing

Salary and other statutory taxes properly deducted Salary and other statutory taxes properly deducted and deposited and deposited

Statutory Accounts lodged on time and with clean audit opinion obtained regularly Statutory Accounts lodged on time and with clean audit opinion obtained

Statutory Accounts lodged with ASIC on time and with clean audit opinion Statutory Accounts lodged with ASIC on time and with clean audit opinion

Statutory Accounts lodged with Internal Revenue Service and Accounts lodged with time Statutory state jurisdictions on Internal Revenue Service and state jurisdi

Statutory Taxes and Returns are timely deposited and validated by management. timely deposited and validated by manag Statutory Taxes and Returns are Superannuation payments properly deducted and deposited Superannuation payments properly deducted and deposited

Tax refunds are timely processed and validated - pending for less than 3 months Tax refunds are timely processed and validated - pending for less than 3 m Timely and accurate filing of VAT return Timely and accurate filing of VAT return

Timely Deposit of Statutory Taxes and Returns (including WithholdingStatutory Business Activity Statements Withholding Tax Timely Deposit of Tax) and Taxes and Returns (including Timely Deposit of Statutory Taxes and Returns including Withholding Tax and VAT Timely Deposit of Statutory Taxes and Returns including Withholding Tax Timely Deposit of Statutory Taxes and Returns. Timely Deposit of Statutory Taxes and Returns.

Timely Receipts of VAT refunds

Timely Receipts of VAT refunds

TVA / VAT & other tax / duty refunds due for greater thanVAT & other tax / duty refunds due for greater than 6 months TVA / 6 months

Various Licenses / Permits required for operating factories in place and complied with for operating factories in place and co Various Licenses / Permits required

A procedure is in place to ensure that contracts are A procedure is in placevalid reasons and signed by personnel prepared for properly prepared for to ensure that contracts are properly with adequa Adequate monitoring of Credit exposure and limit breach Adequate monitoring of Credit exposure and limit breach

All modifications to user specifications should have All modifications to user specifications should have appropriate approvals appropriate approvals and back-up documentation Any new broker or trader appointment is only afterAny new broker or/trader appointment is only after consultation with / cle consultation with clearance from Risk Office in Singapore

Any removal of trader from authorized traders list & communication to the brokers is donetraders list & communication to th Any removal of trader from authorized concurrently with the trader disco

Any removal of users from authorized listings & communication to the corresponding areas is done communication thethe coo Any removal of users from authorized listings & concurrently at to time Back up for all operations and accounts software, email,etc.for all operations and accounts software, email,etc. Back up Back up for Outlook (*.pst or *.dbx files) Back up for SAP, Groupwise, File & Print Server Back up for Outlook (*.pst or *.dbx files) Back up for SAP, Groupwise, File & Print Server

Back up for SAP, Groupwise, File & Print Server and Back up for SAP, Groupwise, File & Print Server & Grainsmart Grainsmart Broker Reconciliation Broker Reconciliation

Call recording system exists for all Traders desk telephones - for all futures / derivatives transactions Call recording system exists for all Traders desk telephones - for all future

Consistent application of and compliance with SOP ensuring proper approvals, documentation andSOP ensuring transactions Consistent application of and compliance with recording of proper appro

counterparty confirmation counterparty confirmation Credit Exposure is regularly within approved limits; Credit Exposureareregularly within approved limits; any exceptions are rep any exceptions is reported, documented and approved. Credit limits are obtained from PMH / Risk Office for all advances made / credits provided Risk Office for all advances made / Credit limits are obtained from PMH /

Currency Exposure within limits

Currency Exposure within limits

Data upload check

Data upload check

Deal ticket (or equivalent) system exists for all products ticket (or equivalent) system exists for all products Deal

Development work not performed by same team asDevelopment work not performed by same team as server deployment te server deployment techs

Disaster recovery plan - policy and testing the process mentioned in the plan to restore production post a mentioned in the p Disaster recovery plan - policy and testing the process disaster

Ensure all amendments to contracts and deal confirmations are adequately to contracts & deal confirmations are adequately Ensure all amendments documented & approved

Ensure all transactional documents (especially in system) are linked and have OC reference and unlinked documents are revie Ensure all transactional documents (especially in system) are linked and h FEC counterparty confirmation FEC counterparty confirmation

Independent transport changes to Production - transfer from SAP development to production is done independently of devel Independent transport changes to Production - transfer from SAP develop

IT security and backup policy is enforced and its compliance is and backupby appropriate personnel compliance is monitored IT security monitored policy is enforced and its Licensing of Software Licensing of Software

LTO4 tape backups generated nightly, monthly backup stored offsite generated nightly, monthly backup stored offsite LTO4 tape backups

Management verifies that accurate Stocks declaration for insurance purpose per warehouse isdeclaration for insurance purpo Management verifies that accurate Stocks submitted Modification to user specifications properly approved Modification to user specifications properly approved No breach of price position / basis / credit / currency risk limits price position / basis / credit / currency risk limits No breach of No breach of price position / basis / credit / currency risk limits - Nominal Limit / basis / credit / currency risk limits - Nominal No breach of price position Report

PMH / Risk Office is kept informed about all parties PMH have credit insurance cover along with parties who havestandard ded who / Risk Office is kept informed about all limit available & credit insur

Policy on IT (a) System security for network, (b) storage ofon IT (a) System security for network (b) storage of Accounting and Policy Accounting and fiscal information, (c) security of accounting and fis Price and basis position exposure Price and basis position exposure

Protection of malicious / unwanted programs and avoid security incident / disaster Protection of malicious / unwanted programs and avoid security incident

Review of Customer AR Accounts in system

Review of Customer AR Accounts in system

Review of delivery terms & payment terms in system documents and in contracts & invoices sent systemparties Review of delivery terms & payment terms in to 3rd documents and in co Review of delivery terms in system Review of delivery terms in system

Review of outright & basis positions being run at different Unit & product levelpositions being run at different Unit & product Review of outright & basis Review of outright positions being run at different Unit & product levelpositions being run at different Unit & product level & Review of outright & correct reflection in M2M

Review of risk report

Review of risk report

Review of SL Codes in system

Review of SL Codes in system

Review of User Access Rights and users profile is routinely conducted by managers of users group of users once a quarter by m Review of User Access Rights and each profile is routinely conducted

Review of User Access Rights in IOlam & other software being User Access Rights in IOlam & other software being used Review of used

Review of User SAP Review of User SAP Review Pending contracts and Determine VAR, ageing and potential contracts and Determine VAR, ageing and potential defau Review Pending defaults

Review the Discount and / or Premium apply to a contract is within the Policy or Premium apply to a contract is within the Po Review the Discount and / Security access to server room Signed valid contract Security access to server room Signed valid contract

Signed valid contract with Talman for wool system Signed valid contract with Talman for wool system Stocks declaration for insurance purpose Stocks declaration for insurance purpose

Symantec Endpoint Protection Management server Symantec Endpoint Protection Management server updates pc and server updates pc and server virus definitions daily

Updated Anti Virus Software is regularly and timely Updated Anti validated by IT managers and timely installed and validated installed and Virus Software is regularly

User access review

User access review

Verification that Customer/Vendor number name combination in system is valid is performed by adequate level personnel. Verification that Customer/Vendor number name combination in system

Written policy on security and backup, software licensing and useron security and backup, software licensing and user access Written policy access rights

Test Control's

T&E Expense Reporting

Proper 3-way match of supporting documentation

All expenditures are approved according to policy. Authorization of Company Credit Cards

Accounts Receivable aging review Timely posting of invoices & debit notes as per cut off dates. Provision for uncollectible accounts receivable

Restrict access to check stock and signature plate/stamp SG&A and Plant spending analysis

Detailed closing schedule / checklist

Review and use of depreciable lives

Approval of hours

Approval of salary / hourly rate / changes Hiring of new employees

An accounting policy for non-compliance & impairment for stock and other accounts is in place and complied with

Review and approval of changes to standards and bill of materials

Timely / accurate receipt of inventory

Document Retention Physical Security of Facilities

Weighing instruments (including platforms / weigh bridges) that are deemed to be calibrated by the Weights & Measures Dep

Management has identified the various licenses / permits required to run a factory & ensures that these are in place and are

Performance monitoring of grower contracts

Timely / accurate / secure shipment of FG inventory Proper fixed assets identification and descriptions Signing of Grower agreements Wire-transfer authorization

New Broker accounts are approved prior to entering into transactions

Adequate supporting of land area worked upon

Payment to engineering contractors on the basis of appropriate quality & quantity sign-off;

TCB for all engineering contracts

Compliance to time budgets for all land development work

Contract controls for outsourcing of Nursery

GPS or other similarly acceptable evidence for dimensions of concession / land area

Maintenance of Field Log Book

Nursery Management

Planted Area Management

Preparation & Custody of Government approved map of concession / land area

Protection of plantation / farm from livestock and other animals

Appropriate documentation for land being used All warehousing, pollution, hygiene, food safety, taxation law, contract documentation, funds transfer, etc. requirements are

same or not FALSE

place and complied with

ated by the Weights & Measures Department (State/County Govt Agency) are

ures that these are in place and are valid and all terms & conditions are being

unds transfer, etc. requirements are complied with in all applicable locations and no breaches are observed

o breaches are observed

Control Name No.of Words No.of Words Accurate valuation of Stocks 4 Accurate valuation of Stocks 4 Adequate control & administration of TVA refundsAdequate control & administration of TVA refunds Adequate review of local accounts Adequate review of local accounts

Ageing of debtors & advances overdues review and Ageing of debtors & advanceslevel personnel and actions taken by appr actions taken by appropriate overdues review

All capital expenditure is approved as per Group Capital Expenditure Policyis approved as per Group Capital Expenditure Polic All capital expenditure All expenditure is approved as per Payment Authorization Policy is approved as per Payment Authorization Policy All expenditure All Journal Vouchers are authorized by PFC and proper Journal Vouchers are authorized by PFC and proper audit trail exists All audit trail exists

All loans / credit lines / facilities obtained are reconciled with the banks and confirmed with signed contractswith the banks a All loans / credit lines / facilities obtained are reconciled

All pending arbitrations / Litigations having impact of more than US$ 50,000/are reported to Corporateof more than US$ 50,0 All pending arbitrations Litigations having impact Affairs.

Proper provisions/reserves for stock and other accounts asprovisions/reserves for stock and other accounts as per accountin Proper per accounting policy

Authorized bank signatory Bank Reconciliations are prepared and reviewed

Authorized bank signatory Bank Reconciliations are prepared and reviewed

Capex tracking Budget Vs Actual Cash Contra Reconciliations Cash Reconciliations

Capex tracking Budget Vs Actual Cash Contra Reconciliations Cash Reconciliations

Comparing Farmers outstanding balances in operational records with ESIP Comparing Farmers outstanding balances in operational records with ESIP

Comparing the 3rd Party supplier / vendor wise balances as perthe 3rd Party supplier / vendor wise balances as perfrom supp Comparing account books with balance confirmation received account b

Comparison of cost & NRV of inventories

Comparison of cost & NRV of inventories

Confirmation & reconciliation of customer & supplier balances fromreconciliation of customer & supplier balances from Oper Confirmation & Operation department.

Consistent application of hedging policy, compliance with SOP,application of hedgingdocumentation and with SOP, hedges to Consistent availability proper policy, compliance linking of availability

Consistent application of hedging policy, proper documentation of trades and correct policy, proper documentation / underlyi Consistent application of hedging linking of hedges to physicals of trades

Cooperative outstanding - reconciliation

Cooperative outstanding - reconciliation

DA Bills, Prepayment & Current Account reconciliation Bills, Prepayment & Current Account reconciliation DA

DC, Provisions & Prepaid Analysis and Reconciliation Provisions & Prepaid Analysis and Reconciliation DC, Debtors Reconciliation for import products Debtors Reconciliation for import products

Direct Cost Reconciliations with TCB are prepared by accounting staff and reviewed TCB are prepared by / Controller. Direct Cost Reconciliations with by Finance Manager accounting staff and DN/CN Review DN/CN Review

Ensuring proper control over CPR advances within limits Ensuring proper control over CPR advances within limits

Fair value computation is in compliance with accountingvalue computation is& SOP and proper documentation is present Fair policy / convention in compliance with accounting policy / conventi Farmer Outstanding Reconciliation - Inputs Farmer Outstanding Reconciliation - Inputs

Finance reviews third party advances to verify its accuracy and reasonableness advances to verify its accuracy and reasonable Finance reviews third party

Fixed Asset counts & Reconciliation is conducted and reviewed.counts & Reconciliation is conducted and reviewed. Fixed Asset General Ledger Reconciliation is prepared and reviewed General Ledger Reconciliation is prepared and reviewed Government Deposits & Receivables Government Deposits & Receivables

Government subsidy

Government subsidy

Intercompany balances must be reconciled and reviewed. Intercompany balances must be reconciled and reviewed.

Inventories are physically verified at least once a year and the process documented at least once a year and the process doc Inventories are physically verified

MCDC Analysis Monitoring Pledges and CPR

MCDC Analysis Monitoring Pledges and CPR

Monthly Direct Cost variance report from Budget (a) Farm direct cost, (b) Processing, (c) from Budget (a) Farm direct cost (b) P Monthly Direct Cost variance report Direct selling expenses

Multiple authorization of outgoing payments exist in accordance with the approved authority matrix. in accordance with the Multiple authorization of outgoing payments exist

OIL Loan reconciliation

OIL Loan reconciliation

On Monthly basis brokers P/L and M2M is reconciled with the Futuresbrokers P/L and M2M is reconciled with the Futures and On Monthly basis and Options P/L & M2M as per accounts

Only valid credit notes are entered in system & Timely postingcredit notes& debit notes as per cut off dates. Only valid of invoices are entered in system & Timely posting of invoices Overheads variance Analysis - actual against budgets verheads variance Analysis - actual against budgets O

Overheads variance Analysis - actual against budgets - performed and reviewed /- discussed Overheads variance Analysis actual against budgets - performed and rev

Physical verification and reconcilaition of Finished stock in packed form withreconcilaition ofrecord. stock in packed form w Physical verification and the Accounting Finished

Physical verification of cash or monetary valuables is performed and reviewed. or monetary valuables is performed and revie Physical verification of cash

Physical verification of Packing material in Bundle form with verification of Packing material in Bundle form with Accounting b Physical Accounting book. Physical verification of Raw material with Accounting book. verification of Raw material with Accounting book. Physical

Prepayments reconciliation

Prepayments reconciliation

Process to identify slow-moving / non-moving / dead items of stores and spares inventory Process to identify slow-moving / non-moving / dead items of stores and Proper control over advance customs duty paid on short shipped logs advance customs duty paid on short shipped logs Proper control over Proper reconciliation and confirmation of local borrowings reconciliation and confirmation of local borrowings Proper

Proper review and closure of PR lots Proper review of customer outstanding

Proper review and closure of PR lots Proper review of customer outstanding

Provision for Stocks, supplier advances & customer Provision foras per policy outstanding Stocks, supplier advances & customer outstanding as per po

Quantity Reconciliation of Sales

Quantity Reconciliation of Sales

Quarterly accounts reconciliation / balance confirmation of key third party service providers confirmation of key third part Quarterly accounts reconciliation / balance

Quarterly balance confirmation with Key third partyQuarterly balance confirmation with Key thirdsuppliers,forwarding agents service providers: Toll Processors, chemicals party service providers: To Receipt of interest on advances given as per contractual termsinterest on advances given as per contractual terms Receipt of

Recognition of income in compliance with policy and as per cut-offincome in compliance with policy and as per cut-off dates. Recognition of dates.

Reconciliation of realized & unrealized losses on derivatives & margin money & unrealizedstatements Reconciliation of realized with broker losses on derivatives & margin mo Reconciliation of VAT return with Accounting balance Reconciliation of VAT return with Accounting balance

Reconciling of GRIR for items received and/or credited and not yetGRIR for items received and/or credited and not yet cleare Reconciling of cleared Regualr phone calls on outstanding AR Review of Daily Margin settlement Review of FA purchases Vs Capex Regualr phone calls on outstanding AR Review of Daily Margin settlement Review of FA purchases Vs Capex

Review of Insurance Covers (Crop insurance / CreditReview of Insurance Covers (Crop insurance / and conditions & adequate Insurance) to ensure compliance with terms Credit Insurance) to ensure Review of open PR lots Review of plant cost on a cost per pound basis Review of open PR lots Review of plant cost on a cost per pound basis

Review of Sales Contracts and supporting documents Review of Sales Contracts and supporting documents Review of Supplier Advances and Customer Outstanding of Supplier Advances and Customer Outstanding Review Review of Third party advances Review of Third party advances

Review of Third party advances & key service providers statements of account and reconciling with GL balances Review of Third party advances & key service providers statements of acc

Review of third party and staff advances

Review of third party and staff advances

Review of unapplied receipts & lock box & tagging to invoices.unapplied receipts & lock box & tagging to invoices. Review of

Review rates being paid to service providers at regular intervals on a sampleto service providers at regular intervals on a samp Review rates being paid basis New Broker accounts are opened by Accounts teamNew necessary information is provided to the Risk Desk in Chennai inform and Broker accounts are opened by Accounts team and necessary Signing of Farmers/ Co-ordinator agreements Signing of Farmers/ Co-ordinator agreements

Statutory Audit is carried out as per local law requirements Audit is carried out as per local law requirements Statutory

Stock Reconciliation : Comparision of Physical stocks with Reconciliation documentation of the process with accounts and do Stock accounts and : Comparision of Physical stocks

Stock reconciliation: Comparison of Grainsmart inventory reconciliation: Comparison of Grainsmart inventory to SAP - Grains Stock to SAP - Grains

Stock reconciliation: Comparison of physically verified to records yearly for cotton and twice a year for cotton seed. Reconcili Stock reconciliation: Comparison of physically verified to records yearly fo

Stock reconciliation: Comparison of Shipping volume to sales volume Comparison of Shipping volume to sales volume Stock reconciliation:

Stock reconciliation: Comparison of Shipping volume to sales volume to generation / of Shipping volume to sales volume to g Stock reconciliation: Comparison turnout volumes - Cotton Seed

Stock reconciliation: Comparison of Talman inventory to SAP - Wool Stock reconciliation: Comparison of Talman inventory to SAP - Wool

Stock reconciliation: PR lot wise comparison of Physical stocks with accounting wise comparison of Physical stocks with accou Stock reconciliation: PR lot system

Stores & spares are physically verified at least once Stores and the process documented at least once a year and the proces a year & spares are physically verified Verification of employee related records and documents Verification of employee related records and documents Verification of Legal papers for all Timber sourced Verification of Legal papers for all Timber sourced 3rd party confirmation of stock 3rd party confirmation of stock

Accurate bin wise tracking of processing outturns Accurate bin wise tracking of processing outturns

Actual outturn is measured at regular intervals and is adequately considered in costing and in production adequately consider Actual outturn is measured at regular intervals and is budgets

Actual turnout of lint is measured at regular intervals and is adequately considered in costing and in grower accounts Actual turnout of lint is measured at regular intervals and is adequately co

Adequate monitoring of chemicals, inputs, consumables and spares issued. Chemicals and spares issued. Adequate monitoring of

Adequate process for tracking of Input Inshell quality (Nutmeat content, FM, Moisture, loose kernels) and compare content, F Adequate process for tracking of Input Inshell quality (Nutmeat it with fin Adequate process to monitor Yield of each Farm Adequate process to monitor Yield of each Farm Adequate review of rebagging and other weight losses on monthly basisrebagging and other weight losses on monthly basis Adequate review of

Advances to growers are properly authorized after due checking growers are properly authorized after due checking held & pa Advances to of compliance with credit limits, value of inventory of compl

All amendments to contracts duly approved as per authorization schedule (if possible by originalas per authorization schedule All amendments to contracts duly approved approver) & adequately doc All credit & debit notes suitbaly analyzed & appropriately authorized notes suitbaly analyzed & appropriately authorized All credit & debit All credit notes suitbaly analyzed & appropriately authorized notes suitbaly analyzed & appropriately authorized All credit

All deal terms & conditions are correctly captured and communicated to counter parties All deal terms & conditions are correctly captured and communicated to c

All deals have proper 3rd party confirmations

All deals have proper 3rd party confirmations

All goods covered by insurance at all times

All goods covered by insurance at all times

All inventories are included for insurance declaration purpose as soon included forunder Olam risk as per delivery terms as t All inventories are as they are insurance declaration purpose as soon

All new recruits undergo full medical test at the time of joining to establish any medical conditions existing as at that time All new recruits undergo full medical test at the time of joining to establis

All physical deals are entered in OPS within 1 trading day All physical deals are entered in OPS within 1 trading day All physicals deals for all products have signed contractphysicals deals for allpool contracts) signed contract (inlcuding grower All (inlcuding grower & products have or signed broker confirmation

All trade confirmations are captured in system within 24 hours All trade confirmations are captured in system within 24 hours

All trade confirmations are captured in system within 24 hours All trade confirmations are captured in system within 24 hours All weighing instruments including platforms / weigh bridges areinstruments including platforms (Government recognized if p All weighing calibrated by external agencies / weigh bridges are calibrate

Appropriate Input & output quality systems and reports are in place and output quality systems and reports are in place and u Appropriate Input & utilized/monitored Appropriate Input & output quality systems are in place Appropriate Input & output quality systems are in place

Certification for inventory with 3rd parties at month end Certification for inventory with 3rd parties at month end

Charter Party Agreement to be vetted by legal counsel / shipping function to be vetted by legal counsel / shipping function Charter Party Agreement

Daily farming activity report is prepared and analyzed at regular intervals reportranch locations by field and type of activities) Daily farming activity (with is prepared and analyzed at regular intervals

Downtime report is prepared and analyzed at regular intervals reportdepartmental and type of breakdown breakup) Downtime (with is prepared and analyzed at regular intervals (with depa

Each employee has a personnel file wherein all details in employee has a personnel file wherein all details in relation to emplo Each relation to employment (offer, increment, leave, medical, etc.), educ

EH&S regulations & policies reviewed and monitored for compliance & policies reviewed and monitored for compliance EH&S regulations

Ensure all warehouses are contracted & all suggested non-negotiable clauses are included. all suggested non-negotiable clau Ensure all warehouses are contracted &

Ensure charter party agreements present and signed for allcharter partyhire) shipments Ensure bulk (vessel agreements present and signed for all bulk (vessel hi

Ensure Trader Authorization Policy is in place and compliedTrader Authorization Policyfor in place and complied with at all tim Ensure with at all times including is amendment to contracts Farmer Outstanding Reconciliation Farmer Outstanding Reconciliation

General terms & conditions are present as a standard template for& conditions are presentby the origin. Management ensure General terms all contracts generated as a standard template for all con Insurance taken on quantity lying on ground Insurance taken on quantity lying on ground

Maintenance schedule is being complied with and monitored by appropriate being complied with and monitored by appropri Maintenance schedule is managers.

Monitoring Shelf life of warehouse stocks

Monitoring Shelf life of warehouse stocks

Monthly Physical Stock taking - sample is minimum Monthly Physical -Stock taking - sample isand 100% CKNof each stack - RCN 5% of each stack RCN/Sesame /Timber minimum 5% OH&S regulations and policies reviewed and monitored for compliance policies reviewed and monitored for compliance OH&S regulations &

Original employee antecedent documents verified and copies availableantecedent documents verified and copies available in Original employee in personnel file for all employees

Pending deliveries / shipments against contracts (both purchase and sales side) areagainst contracts (both there are and sale Pending deliveries / shipments tracked to ensure that purchase no stale Periodic Comparision of Physical cash with DCR's Periodic Comparision of Physical cash with DCR's

Physical Statement / Certificate from the Customer Physical Statement / Certificate from the Customer Physical verification of Jute bags, packing material stocks verification of Jute bags, packing material stocks Physical Physical verification of Raw/Packing material stocksPhysical verification of Raw/Packing material stocks is conducted and revi is conducted and reviewed. Physical verification of Seed Cotton, Cotton Lint, Cotton Seed, farm inputs, Seed Cotton, Cotton Lint, Cotton Seed, farm inputs Physical verification of packing materials and stores and spares Physical verification of stocks Physical verification of stocks

PR Lot wise arrangement and integrity of stocks Primary and Secondary Freight Contract tracking

PR Lot wise arrangement and integrity of stocks Primary and Secondary Freight Contract tracking

Procedures are in place for tracking and consulting with outsideare in place for tracking andgrowing progress, labor and equip Procedures consultants for the overall consulting with outside consultan

Irrigation Management and Scheduling

Procedures are in place for tracking the growing progress related to irriga

Pest Control, Chemical inputs, and Orchard / Crop / Procedures are in place for tracking the growing progress related to pest c Plant Development;

Soil Fertility Management Procedures are in place for tracking the growing progress related to soil fe Procedures are in place for tracking the production of each system and ensuring mixing the production of each system and en Procedures are in place for tracking is accounted for appropriately Proper call recording system in use for transactions Proper call recording system in use for transactions done done Proper lot - wise arrangement of stock Proper lot - wise arrangement of stock

Proper monitoring and recording of Storage WeightProper monitoring and recordingweight losses loss, Transit Weight loss / other of Storage Weight loss, Transit Weight lo

Proper monitoring, approval and recording of weight loss. monitoring, approval and recording of weight loss. Proper Proper monitoring, tracking and recording of all weight losses Proper monitoring, tracking and recording of all weight losses Proper recording of trading transactions in OPS system Proper recording of trading transactions in OPS system Proper Stack-wise /Bin wise arrangement of stocks Proper Stack-wise /Bin wise arrangement of stocks

Punching card / time recording systems are regularly checkedcard / time recording systems are working properly / audited to Punching / audited to ensure that they regularly checked

Quality & weight claims suitably analyzed and debit Quality & weight claims suitably analyzed & debit / credit notes appropria / credit notes appropriately authorized

Quality control on farming inputs used.

Quality control on farming inputs used.

Reconciliation of incoming stocks to almond handlers are conducted and reviewed. to almond handlers are conducted and Reconciliation of incoming stocks Reconciliation of WOR and Customer Card balancesReconciliation of WOR and Customer Card balances Reconciliation of WOR and LBA ledger balances Reconciliation of WOR and LBA ledger balances Regular review of Position status in OPS system Regular review of Position status in OPS system

Regular safety drills are carried out to ensure that health & safety systems are working to ensure that health & safety system Regular safety drills are carried out

Regulations & policies reviewed and monitored for compliance by policies reviewed and monitored for compliance by outside Regulations & outside consultants

Review good-in-transit and actual vs. budgeted transit time good-in-transit and actual vs. budgeted transit time Review Review of Daily Margin settlement

SAP systems ensures that all tracked material is assigned a batchensures that all tracked material is assigned a batch number. SAP systems number.

Signing of cooperative outstandings Signing of cooperative outstandings Signing of Customer / Supplier cards &/or obtainingSigning of Customer / Supplier cards &/or obtaining balance confirmation balance confirmations - suppliers and customers Stock figures are reviewed on monthly basis and hedges are bought back for stocks loss, if any. and hedges are bought back Stock figures are reviewed on monthly basis

Stock reconciliation: Comparision of Physical stocks StockOps Stock Reports with reconciliation: Comparision of Physical stocks with Ops Stock Repor Stock reconciliation: PR lot wise comparison of Physical stocks with ESIP PR lot wise comparison of Physical stocks with ESIP Stock reconciliation: - Rice Tracking of processing outturns Tracking of processing outturns Trades done are within approved limits Trades done are within approved limits

Weekly Fuel Reconciliations / Analysis and corrective actions. Reconciliations / Analysis and corrective actions. Weekly Fuel

Weight loss monitoring at Drying capacity (input-output) and storage loss for every silo (warehouse, open silos) storage loss Weight loss monitoring at Drying capacity (input-output) and Weight losses - measuring and accounting Weight losses - measuring and accounting

Workers Compensation insurance policy current and up to date Workers Compensation insurance policy current and up to date

100% Corporate Law compliance has to be ensured 100% Corporate Law management. to be ensured by appropriate level m by appropriate level compliance has

Accuracy of local staturoty return filed

Accuracy of local staturoty return filed

All - withholding taxes properly deducted and depositedwithholding taxes properly deducted and deposited All -

All pending Statutory Demand/Litigations having impact of more than US$ 50,000 are reported to Corporateof more than US$ All pending Statutory Demand/Litigations having impact Counsel & Singa

All pending Statutory Demand/Litigations having impact of more than US$ 50,000 are reported to Singaporeof more than US$ All pending Statutory Demand/Litigations having impact

All pollution and water law requirements are compliedpollution and water law requirements are complied observed applicab All with in all applicable locations and no breaches are with in all

All pollution and water law requirements are compliedpollution and water law requirements are complied observed, applicab All with in all applicable locations and no breaches are with in all otherwi

All pollution, hygiene & food safety law requirements are complied with in all applicable locations and no are complied obser All pollution, hygiene & food safety law requirements breaches are with i All warehousing, environmental, pollution, child labour, hygiene, food safety, taxation law, contract documentation, funds tra All warehousing, pollution, hygiene, food safety, taxation law, contract do BAS & Witholding tax refunds - pending for less than 3 months BAS & Witholding tax refunds - pending for less than 3 months

Business and other related licenses renewed adequately. Business and other related licenses renewed adequately. Check systems to track hours worked and systems to ensure that maximum hours are capped systems to ensure that maximu Check systems to track hours worked and and working as required. This p

Compliance with WEA licence conditions Corporate law compliance

Compliance with WEA licence conditions Corporate law compliance

Deduction payments properly deducted and deposited Deduction payments properly deducted and deposited Electronic storage of all contracts and ancillary legalElectronic storage of all contracts and ancillary legal documentation documentation Fringe benefits tax properly lodged and payment deposited Fringe benefits tax properly lodged and payment deposited Inventory of Statutory duties and taxes available Inventory of Statutory duties and taxes available

Management has identified the various licenses / permits required to identified the & ensures that these are in place and are Management has run a factory various licenses / permits required to run

Management has identified the various licenses / permits required to identified the various licenses / permits required that th Management has run farming / plantation operations and ensures to run

Number of hours worked by employees / workers are withinof hours worked by employees / workers are within statutory lim Number statutory limits Original Certificates of Title of real property kept in Original Certificates of Title of real property kept in safe custody safe custody

Original Certificates of Title of real property kept in Original Certificates of Title of real property kept in safe custody of extern safe custody of external solicitors

Original Certificates of Title of real property kept in Original Certificates of Title of real Confirmation from lawyers of of extern safe custody of external solicitors. property kept in safe custody existence

Payment of wages / salaries to employees are as per State / Federal Awards including for Overtime per State / Federal Awar Payment of wages / salaries to employees are as

Payment of wages / salaries to employees are as per State / Federal Rules / Law to employeesOvertime State / Federal Rules Payment of wages / salaries including for are as per

Procedures are in place ensuring the recovery of Tax Credits in less in place ensuring the recovery Taxpersonnel review and m Procedures are than 6 months. Adequate level of Credits in less than 6 va

Proper record keeping and back-up of important business licenses keeping and back-up place and regularly monitored by area Proper record and certificates is in of important business licenses and ce

Proper record keeping and back-up of important documentation iskeeping and back-up ofmonitored. documentation is in plac Proper record in place and regularly important Proper record keeping and compliance with statutory retention period. and compliance with statutory retention period. Proper record keeping

Proper review of local returns before filing

Proper review of local returns before filing

Salary and other statutory taxes properly deducted Salary and other statutory taxes properly deducted and deposited and deposited

Statutory Accounts lodged on time and with clean audit opinion obtained regularly Statutory Accounts lodged on time and with clean audit opinion obtained

Statutory Accounts lodged with ASIC on time and with clean audit opinion Statutory Accounts lodged with ASIC on time and with clean audit opinion

Statutory Accounts lodged with Internal Revenue Service and Accounts lodged with time Statutory state jurisdictions on Internal Revenue Service and state jurisdi

Statutory Taxes and Returns are timely deposited and validated by management. timely deposited and validated by manag Statutory Taxes and Returns are Superannuation payments properly deducted and deposited Superannuation payments properly deducted and deposited

Tax refunds are timely processed and validated - pending for less than 3 months Tax refunds are timely processed and validated - pending for less than 3 m Timely and accurate filing of VAT return Timely and accurate filing of VAT return

Timely Deposit of Statutory Taxes and Returns (including Withholding Statutory Business Activity Statements Withholding Tax Timely Deposit of Tax) and Taxes and Returns (including Timely Deposit of Statutory Taxes and Returns including Withholding Tax and VAT Timely Deposit of Statutory Taxes and Returns including Withholding Tax Timely Deposit of Statutory Taxes and Returns. Timely Deposit of Statutory Taxes and Returns.

Timely Receipts of VAT refunds

Timely Receipts of VAT refunds

TVA / VAT & other tax / duty refunds due for greater thanVAT & other tax / duty refunds due for greater than 6 months TVA / 6 months

Various Licenses / Permits required for operating factories in place and complied with for operating factories in place and co Various Licenses / Permits required

A procedure is in place to ensure that contracts are A procedure is in placevalid reasons and signed by personnel prepared for properly prepared for to ensure that contracts are properly with adequa Adequate monitoring of Credit exposure and limit breach Adequate monitoring of Credit exposure and limit breach

All modifications to user specifications should have All modifications to user specifications should have appropriate approvals appropriate approvals and back-up documentation Any new broker or trader appointment is only after Any new broker or/trader appointment is only after consultation with / cle consultation with clearance from Risk Office in Singapore

Any removal of trader from authorized traders list & communication to the brokers is donetraders list & communication disco Any removal of trader from authorized concurrently with the trader to th

Any removal of users from authorized listings & communication to the corresponding areas is done concurrently at thethe coo Any removal of users from authorized listings & communication to time Back up for all operations and accounts software, email,etc. for all operations and accounts software, email,etc. Back up Back up for Outlook (*.pst or *.dbx files) Back up for SAP, Groupwise, File & Print Server Back up for Outlook (*.pst or *.dbx files) Back up for SAP, Groupwise, File & Print Server

Back up for SAP, Groupwise, File & Print Server and Back up for SAP, Groupwise, File & Print Server & Grainsmart Grainsmart Broker Reconciliation Broker Reconciliation

Call recording system exists for all Traders desk telephones - for all futures / derivatives transactions Call recording system exists for all Traders desk telephones - for all future

Consistent application of and compliance with SOP ensuring proper approvals, documentation andSOP ensuring transactions Consistent application of and compliance with recording of proper appro

counterparty confirmation counterparty confirmation Credit Exposure is regularly within approved limits; any exceptions areregularly within approved limits; any exceptions are rep Credit Exposure is reported, documented and approved. Credit limits are obtained from PMH / Risk Office for all advances made / credits provided Risk Office for all advances made / Credit limits are obtained from PMH /

Currency Exposure within limits

Currency Exposure within limits

Data upload check

Data upload check

Deal ticket (or equivalent) system exists for all products ticket (or equivalent) system exists for all products Deal

Development work not performed by same team asDevelopment work not performed by same team as server deployment te server deployment techs

Disaster recovery plan - policy and testing the process mentioned in the plan to restore production post a disaster Disaster recovery plan - policy and testing the process mentioned in the p

Ensure all amendments to contracts and deal confirmations are adequately to contracts & deal confirmations are adequately Ensure all amendments documented & approved

Ensure all transactional documents (especially in system) are linked and have OC reference and unlinked documents areand h Ensure all transactional documents (especially in system) are linked revie FEC counterparty confirmation FEC counterparty confirmation

Independent transport changes to Production - transfer from SAPtransport changesproduction is done independently of devel Independent development to to Production - transfer from SAP develop

IT security and backup policy is enforced and its compliance is monitored by appropriate personnel compliance is monitored IT security and backup policy is enforced and its Licensing of Software Licensing of Software

LTO4 tape backups generated nightly, monthly backup stored offsite generated nightly, monthly backup stored offsite LTO4 tape backups

Management verifies that accurate Stocks declaration for insurance purpose per warehouse is declaration for insurance purpo Management verifies that accurate Stocks submitted Modification to user specifications properly approved Modification to user specifications properly approved No breach of price position / basis / credit / currency risk limits price position / basis / credit / currency risk limits No breach of

No breach of price position / basis / credit / currency risk limits - Nominal Limit / basis / credit / currency risk limits - Nominal No breach of price position Report

PMH / Risk Office is kept informed about all parties PMH have credit insurance cover along with limit available & standard ded who / Risk Office is kept informed about all parties who have credit insur

Policy on IT (a) System security for network, (b) storage ofon IT (a) System security for network (b) storage of Accounting and Policy Accounting and fiscal information, (c) security of accounting and fis Price and basis position exposure Price and basis position exposure

Protection of malicious / unwanted programs and avoid security incident / disaster Protection of malicious / unwanted programs and avoid security incident

Review of Customer AR Accounts in system

Review of Customer AR Accounts in system

Review of delivery terms & payment terms in system documents and in contracts & invoices sent systemparties Review of delivery terms & payment terms in to 3rd documents and in co Review of delivery terms in system Review of delivery terms in system

Review of outright & basis positions being run at different Unit & productbasis positions being run at different Unit & product Review of outright & level Review of outright positions being run at different Unit & product levelpositions being run at different Unit & product level & Review of outright & correct reflection in M2M

Review of risk report

Review of risk report

Review of SL Codes in system

Review of SL Codes in system

Review of User Access Rights and users profile is routinely conducted by managers of users group of users once a quarter by m Review of User Access Rights and each profile is routinely conducted

Review of User Access Rights in IOlam & other software being User Access Rights in IOlam & other software being used Review of used

Review of User SAP Review of User SAP Review Pending contracts and Determine VAR, ageing and potential contracts and Determine VAR, ageing and potential defau Review Pending defaults

Review the Discount and / or Premium apply to a contract is within the Policy/ or Premium apply to a contract is within the Po Review the Discount and Security access to server room Signed valid contract Security access to server room Signed valid contract

Signed valid contract with Talman for wool system Signed valid contract with Talman for wool system Stocks declaration for insurance purpose Stocks declaration for insurance purpose

Symantec Endpoint Protection Management server Symantec Endpoint Protection Management server updates pc and server updates pc and server virus definitions daily

Updated Anti Virus Software is regularly and timely Updated and validated by IT managers and timely installed and validated installed Anti Virus Software is regularly

User access review

User access review

Verification that Customer/Vendor number name combination in system is valid is performed by adequate level personnel. Verification that Customer/Vendor number name combination in system

Written policy on security and backup, software licensing and useron security and backup, software licensing and user access Written policy access rights

Test Control's

T&E Expense Reporting

Proper 3-way match of supporting documentation

All expenditures are approved according to policy. Authorization of Company Credit Cards

Accounts Receivable aging review Timely posting of invoices & debit notes as per cut off dates. Provision for uncollectible accounts receivable

Restrict access to check stock and signature plate/stamp SG&A and Plant spending analysis

Detailed closing schedule / checklist

Review and use of depreciable lives

Approval of hours

Approval of salary / hourly rate / changes Hiring of new employees

An accounting policy for non-compliance & impairment for stock and other accounts is in place and complied with

Review and approval of changes to standards and bill of materials

Timely / accurate receipt of inventory

Document Retention Physical Security of Facilities

Weighing instruments (including platforms / weigh bridges) that are deemed to be calibrated by the Weights & Measures Dep

Management has identified the various licenses / permits required to run a factory & ensures that these are in place and are

Performance monitoring of grower contracts

Timely / accurate / secure shipment of FG inventory Proper fixed assets identification and descriptions Signing of Grower agreements Wire-transfer authorization

New Broker accounts are approved prior to entering into transactions

Adequate supporting of land area worked upon

Payment to engineering contractors on the basis of appropriate quality & quantity sign-off;

TCB for all engineering contracts

Compliance to time budgets for all land development work

Contract controls for outsourcing of Nursery

GPS or other similarly acceptable evidence for dimensions of concession / land area

Maintenance of Field Log Book

Nursery Management

Planted Area Management

Preparation & Custody of Government approved map of concession / land area

Protection of plantation / farm from livestock and other animals

Appropriate documentation for land being used All warehousing, pollution, hygiene, food safety, taxation law, contract documentation, funds transfer, etc. requirements are

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and complied with

the Weights & Measures Department (State/County Govt Agency) are

at these are in place and are valid and all terms & conditions are being

ansfer, etc. requirements are complied with in all applicable locations and no breaches are observed

s are observed

Count The Number of Words in a Cell or Range of Cells in Excel - With User-Specified Delimiter / Separator - UDF

http://www.teachexcel.com/free-excel-macros/m-118,count-words-udf-excel-delimiter-macro-separator.html UDF to count the number of words in a cell or range with a user-specified delimiter. This means that you

The separator argument is optional. If you leave the separator argument blank, the function will default to
Function COUNTWORDSC(rRange As Range, Optional separator As Variant) As Long Dim rCell As Range Dim Count As Long If IsMissing(separator) Then separator = " " End If For Each rCell In rRange lCount = lCount + Len(Trim(rCell)) - Len(Replace(Trim(rCell), separator, "")) + 1 Next rCell COUNTWORDSC = lCount End Function

4

miter-macro-separator.html elimiter. This means that you can tell the function what separates the words in your cells in Excel. For example, if you have wor

nk, the function will default to use a space as the separator.

l. For example, if you have words separated by a dash or a period etc., you can tell this function that that character separates y

that that character separates your words and the words will then be counted correctly. This UDF counts words in a single cell

F counts words in a single cell and words in a range of cells in Excel.

http://www.timeatlas.com/5_Minute_Tips/General/Finding_Excel_Word_Count Excel formula to count words IF(LEN(TRIM(A2))=0,0,LEN(TRIM(A2))-LEN(SUBSTITUTE(A2," ",""))+1)

262 Control Name Control Name Accurate valuation of Stocks 28 Accurate valuation of4Stocks Adequate control & administration of TVA refunds 48 Adequate control & administratio 7 Adequate review of local accounts 33 Adequate review of local accounts 5 Ageing of debtors & advances overdues review and actions taken by appropriate level personnel of debtors &14 94 Ageing advances over All capital expenditure is approved as per Group Capital Expenditure Policy 75 All capital expenditure is approved 11 All expenditure is approved as per Payment Authorization Policy 63 All expenditure is approved as per 9 All Journal Vouchers are authorized by PFC and proper audit trail exists 72 All Journal Vouchers are authorized 12 All loans / credit lines / facilities obtained are reconciled with the banks and confirmed with signed contracts 18/ facilities ob 112 All loans / credit lines All pending arbitrations / Litigations having impact of more than US$ 50,000 are reported to Corporate Affairs. 111 All pending arbitrations / Litigation 17 Proper provisions/reserves for stock and other accounts as per accounting policy 81 Proper provisions/reserves for stoc 11 Authorized bank signatory 25 Authorized bank signatory 3 Bank Reconciliations are prepared and reviewed 46 Bank Reconciliations 6 prepared are Capex tracking Budget Vs Actual 31 Capex tracking Budget Vs Actual 5 Cash Contra Reconciliations 27 Cash Contra Reconciliations 3 Cash Reconciliations 20 Cash Reconciliations 2 Comparing Farmers outstanding balances in operational records with ESIP 71 Comparing Farmers outstanding ba 9 Comparing the 3rd Party supplier / vendor wise balances as per account books with balance confirmation 3rd Party from supp 146 Comparing the received supplier / 22 Comparison of cost & NRV of inventories 39 Comparison of cost & NRV of inven 7 Confirmation & reconciliation of customer & supplier balances from Operation department. 88 Confirmation & reconciliation of cu 11 Consistent application of hedging policy, compliance with SOP, availability 210 of proper documentation and linking of hedges top Consistent application of hedging 29 Consistent application of hedging policy, proper documentation of trades and correct linking of hedges to physicals / underlyi 172 Consistent application of hedging p 25 Cooperative outstanding - reconciliation 40 Cooperative outstanding - reconcil 4 DA Bills, Prepayment & Current Account reconciliation 53 DA Bills, Prepayment7 Current Acc & DC, Provisions & Prepaid Analysis and Reconciliation 52 DC, Provisions & Prepaid Analysis a 7 Debtors Reconciliation for import products 42 Debtors Reconciliation for import p 5 Direct Cost Reconciliations with TCB are prepared by accounting staff and reviewed by Finance Manager / Controller. with TC 115 Direct Cost Reconciliations 17 DN/CN Review 12 DN/CN Review 2 Ensuring proper control over CPR advances within limits 55 Ensuring proper control over CPR a 8 Fair value computation is in compliance with accounting policy / convention & SOP and propervalue computationpresent 117 Fair documentation is is in compli 18 Farmer Outstanding Reconciliation - Inputs 42 Farmer Outstanding Reconciliation 5 Finance reviews third party advances to verify its accuracy and reasonableness 78 Finance reviews third party advanc 11 Fixed Asset counts & Reconciliation is conducted and reviewed. 62 Fixed Asset counts & 9 Reconciliation General Ledger Reconciliation is prepared and reviewed 55 General Ledger Reconciliation is pr 7 Government Deposits & Receivables 33 Government Deposits & Receivable 4 Government subsidy 18 Government subsidy2 Intercompany balances must be reconciled and reviewed. 54 Intercompany balances must be re 7 Inventories are physically verified at least once a year and the process documented 83 Inventories are physically verified a 13 MCDC Analysis 13 MCDC Analysis 2 Monitoring Pledges and CPR 26 Monitoring Pledges and CPR 4 Monthly Direct Cost variance report from Budget (a) Farm direct cost, (b) Processing, (c) Direct selling expensesvariance repor 113 Monthly Direct Cost17 Multiple authorization of outgoing payments exist in accordance with the approved authority matrix. 99 Multiple authorization of outgoing 13 OIL Loan reconciliation 23 OIL Loan reconciliation 3 On Monthly basis brokers P/L and M2M is reconciled with the Futures and105 Options P/L & M2M as per accounts On Monthly basis brokers P/L and M 20 Only valid credit notes are entered in system & Timely posting of invoices & debit notes asOnlycut off dates. 21 are entered 110 per valid credit notes Overheads variance Analysis - actual against budgets 52 Overheads variance Analysis - actu 7 Overheads variance Analysis - actual against budgets - performed and reviewed / discussed 90 Overheads variance13 Analysis - actu

Physical verification and reconcilaition of Finished stock in packed form with the Accounting record. 101 Physical verification14 reconcilait and Physical verification of cash or monetary valuables is performed and reviewed. 78 Physical verification11 cash or mon of Physical verification of Packing material in Bundle form with Accounting book. 78 Physical verification11 Packing mat of Physical verification of Raw material with Accounting book. 59 Physical verification of Raw materi 8 Prepayments reconciliation 26 Prepayments reconciliation 2 Process to identify slow-moving / non-moving / dead items of stores and spares inventory Process to identify slow-moving / n 88 14 Proper control over advance customs duty paid on short shipped logs 67 Proper control over11 advance custo Proper reconciliation and confirmation of local borrowings 58 Proper reconciliation7 and confirma Proper review and closure of PR lots 36 Proper review and closure of PR lo 7 Proper review of customer outstanding 38 Proper review of customer outstan 5 Provision for Stocks, supplier advances & customer outstanding as per policy6 7 Provision for Stocks, supplier advan 11 Quantity Reconciliation of Sales 32 Quantity Reconciliation of Sales 4 Quarterly accounts reconciliation / balance confirmation of key third party service providers 93 Quarterly accounts reconciliation / 12 Quarterly balance confirmation with Key third party service providers: Toll156 Processors, chemicals suppliers,forwarding agents Quarterly balance confirmation wit 17 Receipt of interest on advances given as per contractual terms 62 Receipt of interest on advances giv 10 Recognition of income in compliance with policy and as per cut-off dates. 73 Recognition of income in complian 12 Reconciliation of realized & unrealized losses on derivatives & margin money with broker statements 99 Reconciliation of realized & unreali 14 Reconciliation of VAT return with Accounting balance 52 Reconciliation of VAT7return with A Reconciling of GRIR for items received and/or credited and not yet cleared 74 Reconciling of GRIR 12 items receiv for Regualr phone calls on outstanding AR 37 Regualr phone calls on outstanding 6 Review of Daily Margin settlement 33 Review of Daily Margin settlement 5 Review of FA purchases Vs Capex 32 Review of FA purchases Vs Capex 6 Review of Insurance Covers (Crop insurance / Credit Insurance) to ensure compliance withReviewandInsurance Covers (Crop i 138 terms of conditions & adequate 21 Review of open PR lots 22 Review of open PR lots 5 Review of plant cost on a cost per pound basis 46 Review of plant cost on a cost per p 10 Review of Sales Contracts and supporting documents 50 Review of Sales Contracts and supp 7 Review of Supplier Advances and Customer Outstanding 52 Review of Supplier Advances and C 7 Review of Third party advances 30 Review of Third party advances 5 Review of Third party advances & key service providers statements of account and reconciling with GL balances advances & k 109 Review of Third party 17 Review of third party and staff advances 40 Review of third party7 and staff adv Review of unapplied receipts & lock box & tagging to invoices. 62 Review of unapplied receipts & loc 11 Review rates being paid to service providers at regular intervals on a sample basis 83 Review rates being paid to service 14 New Broker accounts are opened by Accounts team and necessary information is providedNew Broker Desk in 19are opened b 113 to the Risk accounts Chennai Signing of Farmers/ Co-ordinator agreements 43 Signing of Farmers/ Co-ordinator a 5 Statutory Audit is carried out as per local law requirements 60 Statutory Audit is carried out as pe 10 Stock Reconciliation : Comparision of Physical stocks with accounts and documentation of Stock Reconciliation14Comparision 100 the process : Stock reconciliation: Comparison of Grainsmart inventory to SAP - Grains 72 Stock reconciliation: Comparison o 10 Stock reconciliation: Comparison of physically verified to records yearly for cotton and twice a year for cotton 28 Reconcili 190 Stock reconciliation:seed. Comparison o Stock reconciliation: Comparison of Shipping volume to sales volume 68 Stock reconciliation: Comparison o 9 Stock reconciliation: Comparison of Shipping volume to sales volume to generation / turnout volumes - Cotton Comparison o 113 Stock reconciliation: Seed 17 Stock reconciliation: Comparison of Talman inventory to SAP - Wool 66 Stock reconciliation: Comparison o 10 Stock reconciliation: PR lot wise comparison of Physical stocks with accounting system 87 Stock reconciliation: PR lot wise co 12 Stores & spares are physically verified at least once a year and the process documented Stores & spares are 15 87 physically verif Verification of employee related records and documents 54 Verification of employee related re 7 Verification of Legal papers for all Timber sourced 51 Verification of Legal papers for all T 8 3rd party confirmation of stock 31 3rd party confirmation of stock 5 Accurate bin wise tracking of processing outturns 49 Accurate bin wise tracking of proce 7

Actual outturn is measured at regular intervals and is adequately considered in costing and in production is measured at regu 113 Actual outturn budgets 17 Actual turnout of lint is measured at regular intervals and is adequately considered in costing andturnout of accounts 118 Actual in grower lint is measured a 19 Adequate monitoring of chemicals, inputs, consumables and spares issued. 72 Adequate monitoring of chemicals, 9 Adequate process for tracking of Input Inshell quality (Nutmeat content, FM, Moisture, loose kernels) and compare it with fin 135 Adequate process for tracking of In 20 Adequate process to monitor Yield of each Farm 47 Adequate process to 8 monitor Yield Adequate review of rebagging and other weight losses on monthly basis 70 Adequate review of11 rebagging and Advances to growers are properly authorized after due checking of compliance with creditAdvances to growers are properly a 139 limits, value of inventory held & pa 21 All amendments to contracts duly approved as per authorization schedule 130 (if possible by original approver) to adequately doca All amendments & contracts duly 18 All credit & debit notes suitbaly analyzed & appropriately authorized 69 All credit & debit notes suitbaly ana 10 All credit notes suitbaly analyzed & appropriately authorized 61 All credit notes suitbaly analyzed & 8 All deal terms & conditions are correctly captured and communicated to counter parties All deal terms & conditions are cor 86 13 All deals have proper 3rd party confirmations 45 All deals have proper7 party con 3rd All goods covered by insurance at all times 43 All goods covered by 8 insurance at a All inventories are included for insurance declaration purpose as soon as they are under Olaminventories delivery terms insu 121 All risk as per are included for 20 All new recruits undergo full medical test at the time of joining to establish any medical conditionsrecruits undergo full medic 126 All new existing as at that time 22 All physical deals are entered in OPS within 1 trading day 58 All physical deals are entered in OP 11 All physicals deals for all products have signed contract (inlcuding grower & pool contracts) orphysicals deals confirmation h 123 All signed broker for all products 18 All trade confirmations are captured in system within 24 hours 63 All trade confirmations are capture 10 All trade confirmations are captured in system within 24 hours 62 All trade confirmations are capture 10 All weighing instruments including platforms / weigh bridges are calibrated by external agencies (Government20 including 154 All weighing instruments recognized if p Appropriate Input & output quality systems and reports are in place and utilized/monitored 90 Appropriate Input & output quality 13 Appropriate Input & output quality systems are in place 55 Appropriate Input & output quality 9 Certification for inventory with 3rd parties at month end 58 Certification for inventory with 3rd 9 Charter Party Agreement to be vetted by legal counsel / shipping function 73 Charter Party Agreement to be vet 12 Daily farming activity report is prepared and analyzed at regular intervals (with ranch locations by field and type report is prep 130 Daily farming activity of activities) 20 Downtime report is prepared and analyzed at regular intervals (with departmental and type of breakdown breakup) 111 Downtime report is 16 prepared and a Each employee has a personnel file wherein all details in relation to employment (offer, increment, leave, has 34 etc.), educ 234 Each employee medical, a personnel file EH&S regulations & policies reviewed and monitored for compliance 65 EH&S regulations & policies review 9 Ensure all warehouses are contracted & all suggested non-negotiable clauses are included.Ensure all warehouses are contract 89 12 Ensure charter party agreements present and signed for all bulk (vessel hire) shipments Ensure charter party agreements p 87 13 Ensure Trader Authorization Policy is in place and complied with at all times including for amendment to Authorization Policy 114 Ensure Trader contracts 18 Farmer Outstanding Reconciliation 34 Farmer Outstanding Reconciliation 3 General terms & conditions are present as a standard template for all contracts generatedGeneralorigin. Management are pre 154 by the terms & conditions ensure 24 Insurance taken on quantity lying on ground 43 Insurance taken on quantity lying o 7 Maintenance schedule is being complied with and monitored by appropriate managers. Maintenance schedule is being com 82 11 Monitoring Shelf life of warehouse stocks 41 Monitoring Shelf life 6 warehouse of Monthly Physical Stock taking - sample is minimum 5% of each stack - RCN/Sesame /Timber and 100% CKN Stock taking - sam 100 Monthly Physical 18 OH&S regulations and policies reviewed and monitored for compliance 67 OH&S regulations and policies revie 9 Original employee antecedent documents verified and copies available in personnel file for all employees 104 Original employee antecedent doc 14 Pending deliveries / shipments against contracts (both purchase and sales side) are tracked to ensure that there are no stale 195 Pending deliveries / shipments ag 31 Periodic Comparision of Physical cash with DCR's 48 Periodic Comparision7of Physical ca Physical Statement / Certificate from the Customer 50 Physical Statement / 7 Certificate fro Physical verification of Jute bags, packing material stocks 59 Physical verification of Jute bags, p 8 Physical verification of Raw/Packing material stocks is conducted and reviewed. 79 Physical verification10 Raw/Packin of Physical verification of Seed Cotton, Cotton Lint, Cotton Seed, farm inputs,116 packing materials and stores and spares Physical verification17 Seed Cotton of Physical verification of stocks 31 Physical verification of stocks 4 PR Lot wise arrangement and integrity of stocks 47 PR Lot wise arrangement and integ 8

Primary and Secondary Freight Contract tracking 47 Primary and Secondary Freight Con 6 Procedures are in place for tracking and consulting with outside consultants for the overallProcedures are in place for tracking 262 growing progress, labor and equip 38 Irrigation Management and Scheduling 37 Irrigation Management and Schedu 4 Pest Control, Chemical inputs, and Orchard / Crop / Plant Development; 70 Pest Control, Chemical inputs, and 11 Soil Fertility Management 26 Soil Fertility Management 3 Procedures are in place for tracking the production of each system and ensuring mixing is accounted for appropriatelytracking 117 Procedures are in place for 18 Proper call recording system in use for transactions done 57 Proper call recording9 system in use Proper lot - wise arrangement of stock 38 Proper lot - wise arrangement of st 7 Proper monitoring and recording of Storage Weight loss, Transit Weight loss / other weight lossesmonitoring and recording o 97 Proper 15 Proper monitoring, approval and recording of weight loss. 57 Proper monitoring, approval and re 8 Proper monitoring, tracking and recording of all weight losses 62 Proper monitoring, tracking and re 9 Proper recording of trading transactions in OPS system 54 Proper recording of trading transac 8 Proper Stack-wise /Bin wise arrangement of stocks 49 Proper Stack-wise /Bin wise arrang 7 Punching card / time recording systems are regularly checked / audited to 111 ensure that they are working properly Punching card / time recording sys 18 Quality & weight claims suitably analyzed and debit / credit notes appropriately authorized 91 Quality & weight claims suitably an 13 Quality control on farming inputs used. 39 Quality control on farming inputs u 6 Reconciliation of incoming stocks to almond handlers are conducted and reviewed. 80 Reconciliation of incoming stocks t 11 Reconciliation of WOR and Customer Card balances 48 Reconciliation of WOR and Custom 7 Reconciliation of WOR and LBA ledger balances 45 Reconciliation of WOR and LBA led 7 Regular review of Position status in OPS system 48 Regular review of Position status in 8 Regular safety drills are carried out to ensure that health & safety systems are working Regular safety drills15 carried out 88 are Regulations & policies reviewed and monitored for compliance by outside consultants 83 Regulations & policies reviewed an 11 Review good-in-transit and actual vs. budgeted transit time 59 Review good-in-transit and actual v 8 0 SAP systems ensures that all tracked material is assigned a batch number. SAP systems ensures that all tracke 12 Signing of cooperative outstandings Signing of cooperative outstanding 4 Signing of Customer / Supplier cards &/or obtaining balance confirmations - suppliers and customersCustomer14Supplier card Signing of / Stock figures are reviewed on monthly basis and hedges are bought back for stocks loss, if Stock figures are reviewed on mon any. 17 Stock reconciliation: Comparision of Physical stocks with Ops Stock Reports Stock reconciliation: Comparision o 10 Stock reconciliation: PR lot wise comparison of Physical stocks with ESIP - Rice Stock reconciliation: PR lot wise co 13 Tracking of processing outturns Tracking of processing outturns 4 Trades done are within approved limits Trades done are within approved li 6 Weekly Fuel Reconciliations / Analysis and corrective actions. Weekly Fuel Reconciliations / Analy 8 Weight loss monitoring at Drying capacity (input-output) and storage loss for every silo (warehouse, open silos) at Drying c Weight loss monitoring 16 Weight losses - measuring and accounting Weight losses - measuring and acco 6 Workers Compensation insurance policy current and up to date Workers Compensation insurance p 9 100% Corporate Law compliance has to be ensured by appropriate level management. 100% Corporate Law compliance h 12 Accuracy of local staturoty return filed Accuracy of local staturoty return f 6 All - withholding taxes properly deducted and deposited All - withholding taxes properly ded 8 All pending Statutory Demand/Litigations having impact of more than US$ 50,000 are reported to Corporate Counsel & Singa All pending Statutory Demand/Litig 18 All pending Statutory Demand/Litigations having impact of more than US$ 50,000 are reported to Singapore 15Demand/Litig All pending Statutory All pollution and water law requirements are complied with in all applicable locations and no breaches and observed require All pollution are water law 18 All pollution and water law requirements are complied with in all applicable locations and no breaches and observed, otherwi All pollution are water law require 24 All pollution, hygiene & food safety law requirements are complied with in all applicable locations and no breaches are obser All pollution, hygiene & food safety 20 All warehousing, environmental, pollution, child labour, hygiene, food safety, taxation law,All warehousing, environmental, tra contract documentation, funds po 29 BAS & Witholding tax refunds - pending for less than 3 months BAS & Witholding tax refunds - pen 12 Business and other related licenses renewed adequately. Business and other related licenses 7

Check systems to track hours worked and systems to ensure that maximum hours are capped and working as required. This p Check systems to track hours work 26 Compliance with WEA licence conditions Compliance with WEA licence cond 5 Corporate law compliance Corporate law compliance 3 Deduction payments properly deducted and deposited Deduction payments 6 properly dedu Electronic storage of all contracts and ancillary legal documentation Electronic storage of 9 contracts a all Fringe benefits tax properly lodged and payment deposited Fringe benefits tax properly lodged 8 Inventory of Statutory duties and taxes available Inventory of Statutory duties and t 7 Management has identified the various licenses / permits required to run a factory & ensures that these has identified the var Management are in place and are 32 Management has identified the various licenses / permits required to run farming / plantation operations and 34 Management has identified the var ensures that th Number of hours worked by employees / workers are within statutory limits Number of hours worked by emplo 12 Original Certificates of Title of real property kept in safe custody Original Certificates11 Title of real of Original Certificates of Title of real property kept in safe custody of external solicitors Original Certificates14 Title of real of Original Certificates of Title of real property kept in safe custody of external solicitors. Confirmation from lawyersTitle of real Original Certificates27 of existence of Payment of wages / salaries to employees are as per State / Federal Awards including for Overtime of wages /17 Payment salaries to emp Payment of wages / salaries to employees are as per State / Federal Rules / Law including for Overtime Payment of wages /19 salaries to emp Procedures are in place ensuring the recovery of Tax Credits in less than 6 months. Adequate level of personnel review and th Procedures are in place ensuring va 24 Proper record keeping and back-up of important business licenses and certificates is in place and regularly monitored back-up Proper record keeping and by area 20 Proper record keeping and back-up of important documentation is in place and regularly monitored. Proper record keeping and back-up 14 Proper record keeping and compliance with statutory retention period. Proper record keeping and complia 9 Proper review of local returns before filing Proper review of local returns befo 7 Salary and other statutory taxes properly deducted and deposited Salary and other statutory taxes pr 9 Statutory Accounts lodged on time and with clean audit opinion obtained regularly Statutory Accounts 12 lodged on time Statutory Accounts lodged with ASIC on time and with clean audit opinion Statutory Accounts 12 lodged with AS Statutory Accounts lodged with Internal Revenue Service and state jurisdictions on time Statutory Accounts 12 lodged with Int Statutory Taxes and Returns are timely deposited and validated by management. Statutory Taxes and11 Returns are tim Superannuation payments properly deducted and deposited Superannuation payments properly 6 Tax refunds are timely processed and validated - pending for less than 3 months Tax refunds are timely processed a 14 Timely and accurate filing of VAT return Timely and accurate filing of VAT re 7 Timely Deposit of Statutory Taxes and Returns (including Withholding Tax) and Business Activity Statements Statutory Taxes a Timely Deposit of 14 Timely Deposit of Statutory Taxes and Returns including Withholding Tax and VAT Timely Deposit of Statutory Taxes a 12 Timely Deposit of Statutory Taxes and Returns. Timely Deposit of Statutory Taxes a 7 Timely Receipts of VAT refunds Timely Receipts of VAT refunds 5 TVA / VAT & other tax / duty refunds due for greater than 6 months TVA / VAT & other tax / duty refun 15 Various Licenses / Permits required for operating factories in place and complied with Various Licenses / Permits required 13 A procedure is in place to ensure that contracts are properly prepared for valid reasons and signed by personnel with adequa A procedure is in place to ensure th 24 Adequate monitoring of Credit exposure and limit breach Adequate monitoring of Credit exp 8 All modifications to user specifications should have appropriate approvals and back-up documentation All modifications to 12 specificati user Any new broker or trader appointment is only after consultation with / clearance from Risk Office in Singapore Any new broker or trader appointm 18 Any removal of trader from authorized traders list & communication to the brokers is done concurrently with 22 from author Any removal of trader trader disco the Any removal of users from authorized listings & communication to the corresponding areas is done concurrentlyfrom authoriz Any removal of users at the time o 23 Back up for all operations and accounts software, email,etc. Back up for all operations and acco 9 Back up for Outlook (*.pst or *.dbx files) Back up for Outlook (*.pst or *.dbx 8 Back up for SAP, Groupwise, File & Print Server Back up for SAP, Groupwise, File & 9 Back up for SAP, Groupwise, File & Print Server and Grainsmart Back up for SAP, Groupwise, File & 11 Broker Reconciliation Broker Reconciliation2 Call recording system exists for all Traders desk telephones - for all futures / derivatives transactions Call recording system exists for all T 16 Consistent application of and compliance with SOP ensuring proper approvals, documentation and recording of transactions Consistent application of and comp 15

counterparty confirmation counterparty confirmation 2 Credit Exposure is regularly within approved limits; any exceptions are reported, documented and approved.regularly within Credit Exposure is 14 Credit limits are obtained from PMH / Risk Office for all advances made / credits provided Credit limits are obtained from PM 16 Currency Exposure within limits Currency Exposure within limits 4 Data upload check Data upload check 3 Deal ticket (or equivalent) system exists for all products Deal ticket (or equivalent) system e 9 Development work not performed by same team as server deployment techs Development work 11 performed not Disaster recovery plan - policy and testing the process mentioned in the plan to restore production recovery plan - policy and Disaster post a disaster 19 Ensure all amendments to contracts and deal confirmations are adequately documented & approvedamendments to contract Ensure all 13 Ensure all transactional documents (especially in system) are linked and have OC reference and unlinked documents are revie Ensure all transactional documents 24 FEC counterparty confirmation FEC counterparty confirmation 3 Independent transport changes to Production - transfer from SAP development to production is done independently of devel Independent transport changes to 17 IT security and backup policy is enforced and its compliance is monitored by appropriate personnel and backup policy is enf IT security 15 Licensing of Software Licensing of Software3 LTO4 tape backups generated nightly, monthly backup stored offsite LTO4 tape backups generated nigh 9 Management verifies that accurate Stocks declaration for insurance purpose per warehouse is submitted Management verifies that accurate 13 Modification to user specifications properly approved Modification to user 6 specifications No breach of price position / basis / credit / currency risk limits No breach of price position / basis 13 No breach of price position / basis / credit / currency risk limits - Nominal Limit Report No breach of price position / basis 17 PMH / Risk Office is kept informed about all parties who have credit insurance cover alongPMH / Riskavailable 22 standard ded with limit Office is & informed kept Policy on IT (a) System security for network, (b) storage of Accounting and fiscal information, (c) security of accounting and fis Policy on IT (a) System security for 31 Price and basis position exposure Price and basis position exposure 5 Protection of malicious / unwanted programs and avoid security incident / disaster Protection of malicious / unwanted 12 Review of Customer AR Accounts in system Review of Customer AR Accounts in 7 Review of delivery terms & payment terms in system documents and in contracts & invoices sent to 3rd parties Review of delivery terms & paymen 19 Review of delivery terms in system Review of delivery terms in system 6 Review of outright & basis positions being run at different Unit & product level Review of outright & basis position 14 Review of outright positions being run at different Unit & product level & correct reflection in M2M outright positions being Review of 17 Review of risk report Review of risk report4 Review of SL Codes in system Review of SL Codes in system 6 Review of User Access Rights and users profile is routinely conducted by managers of eachReviewof users Access quarter u group of User once a Rights and 21 Review of User Access Rights in IOlam & other software being used Review of User Access Rights in IOl 12 Review of User SAP Review of User SAP 4 Review Pending contracts and Determine VAR, ageing and potential defaults Review Pending contracts and Dete 10 Review the Discount and / or Premium apply to a contract is within the Policy Review the Discount and / or Prem 15 Security access to server room Security access to server room 5 Signed valid contract Signed valid contract3 Signed valid contract with Talman for wool system Signed valid contract8 with Talman f Stocks declaration for insurance purpose Stocks declaration for insurance pu 5 Symantec Endpoint Protection Management server updates pc and server virus definitionsSymantec Endpoint 12 daily Protection Man Updated Anti Virus Software is regularly and timely installed and validated by IT managersUpdated Anti Virus Software is regu 14 User access review User access review 3 Verification that Customer/Vendor number name combination in system is valid is performed by adequate Customer/Vendor Verification that level personnel. 16 Written policy on security and backup, software licensing and user access rights Written policy on security and back 12 Test Control's Test Control's 2 T&E Expense Reporting T&E Expense Reporting 3 Proper 3-way match of supporting documentation Proper 3-way match of supporting 6

All expenditures are approved according to policy. All expenditures are approved acco 7 Authorization of Company Credit Cards Authorization of Company Credit C 5 Accounts Receivable aging review Accounts Receivable 4 aging review Timely posting of invoices & debit notes as per cut off dates. Timely posting of invoices & debit n 12 Provision for uncollectible accounts receivable Provision for uncollectible account 5 Restrict access to check stock and signature plate/stamp Restrict access to check stock and s 8 SG&A and Plant spending analysis SG&A and Plant spending analysis 5 Detailed closing schedule / checklist Detailed closing schedule / checklis 5 Review and use of depreciable lives Review and use of depreciable live 6 Approval of hours Approval of hours 3 Approval of salary / hourly rate / changes Approval of salary / hourly rate / ch 8 Hiring of new employees Hiring of new employees 4 An accounting policy for non-compliance & impairment for stock and other accounts is in place and complied with non-comp An accounting policy for 18 Review and approval of changes to standards and bill of materials Review and approval of changes to 11 Timely / accurate receipt of inventory Timely / accurate receipt of invento 6 Document Retention Document Retention2 Physical Security of Facilities Physical Security of Facilities 4 Weighing instruments (including platforms / weigh bridges) that are deemed to be calibrated by the instruments (including pl Weighing Weights & Measures Dep 23 Management has identified the various licenses / permits required to run a factory & ensures that these has identified the var Management are in place and are 30 Performance monitoring of grower contracts Performance monitoring of grower 5 Timely / accurate / secure shipment of FG inventory Timely / accurate / secure shipmen 9 Proper fixed assets identification and descriptions Proper fixed assets identification a 6 Signing of Grower agreements Signing of Grower agreements 4 Wire-transfer authorization Wire-transfer authorization 2 New Broker accounts are approved prior to entering into transactions New Broker accounts are approved 10 Adequate supporting of land area worked upon Adequate supporting7of land area w Payment to engineering contractors on the basis of appropriate quality & quantity sign-off; ayment to engineering contractor P 13 TCB for all engineering contracts TCB for all engineering contracts 5 Compliance to time budgets for all land development work Compliance to time budgets for all 9 Contract controls for outsourcing of Nursery Contract controls for6 outsourcing o GPS or other similarly acceptable evidence for dimensions of concession / land area GPS or other similarly acceptable e 13 Maintenance of Field Log Book Maintenance of Field5Log Book Nursery Management Nursery Management 2 Planted Area Management Planted Area Management 3 Preparation & Custody of Government approved map of concession / land area Preparation & Custody of Governm 12 Protection of plantation / farm from livestock and other animals Protection of plantation / farm from 10 Appropriate documentation for land being used Appropriate documentation for lan 6 All warehousing, pollution, hygiene, food safety, taxation law, contract documentation, fundswarehousing, requirements are All transfer, etc. pollution, hygiene 26 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

1 Texts in col.B and P seems to be same. But col.S shows FALSE, which means col.B and P are not same. Why?

2 the reason is col. B value is read by excel as single word (shown in col.O 'No.of Words" as 1), whereas col.P text is 3 how to rectify this anomoly? 4 copy paste col.B text/value in word. Using word function "convert into text" modify that.

5 copy paste modified value in excel as paste-special-text.

6 now col.S will show True, means both are same.

B and P are not same. Why?

Words" as 1), whereas col.P text is read by excel as 4 words.

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