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Austech Business Institute

70 – 76 Princes Highway, Arncliffe, NSW, 2205 Phone No: (02) 9599 7000 Fax No: (02) 8065 5268 (RTO 91744) (CRICOS Provider 03249F) Unit: Course: BSBADM405B Organise meetings Certificate IV in Business Administration (BSB40507) Practical/Role-Play

Assessment Type: Student Name: Date: Assessment Guidelines:

Please read the following assessment guidelines carefully: 1. 2. 3. Switch off your Mobile Phone prior to the commencement of the assessment. If you have questions and other concerns feel that may affect your performance in this assessment please inform the assessor immediately. Please read questions carefully, before undertaking the listed activities

Introduction The purpose of this assessment is to assess you on your knowledge and skills required to organise meetings including making arrangements, liaising with participants, and developing and distributing meeting related documentation. You have been given a set of practical activities to undertake to complete this assessment. The aim of these activities is as follows: Make meeting arrangements Prepare documentation for meetings Record and produce minutes of meeting This practical assessment will cover address the following employability skills: Communication Planning and organising Self management Technology You are required to submit your completed documents to your assessor in soft copy format as per the instructions as defined by your assessor. Should you be deemed not yet competent by your assessor and require re-assessment. You will be informed by your assessor of the process for re-assessment. If you feel the decision made by your assessor was in fact incorrect please refer to your student handbook for information on assessment appeals.

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Version 2: January 11

Assessment Task In your capacity as the administration assistant for a DVD company you have been given the task of making meeting arrangements, preparing all documentation and recording of the minutes for an upcoming meeting that is planning is campaign arrangements for the launch of the new James Bond Blu-Ray and DVD “The Secret of the Walkabout”. This movie was filmed and set in entirely in Outback Australia with parts filmed on the Sunshine Coast and in Canberra. Thus you activities are as follows: Making Meeting Arrangements Identify the type of meeting and its purpose Identify and compile with any legal or ethical requirements Identify all requirements of meeting and participants Make the meeting arrangements are made in accordance with requirements of meeting Advise the participants of meeting details Preparation of Documentation for Meeting Prepare notice of meeting, agenda and meeting papers in accordance with meeting requirements Check documentation for accuracy and any errors are corrected Despatch documentation to participants Ensure a spare set of documents is prepared Record and Produce Minutes of Meeting Take notes with the required degree of speed and accuracy to ensure an accurate record of the meeting Produce minutes that reflect a true and accurate account of the meeting Check minutes for accuracy and submitted for approval by the nominated person (Your trainer) Despatch copies of minutes within designated timelines

Your trainer will designate which other class members will be involved in these meetings and the timetable of when the meetings are to occur. Your trainer will also play the role of the meeting chairperson. Once the meetings have been completed and all documentation completed and checked a portfolio of these documents in the appropriate format as defined by your trainer will need to be submitted as part of this assessment.

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Version 2: January 11

Assessment Results Sheet
Student Name: Assessor Name: Unit Name:

Date:
BSBADM405B Organise meetings Practical/Role-Play YES NO COMMENTS

Assessment:

Did the student show knowledge of: Make meeting arrangements Prepare documentation for meetings Record and produce minutes of meeting Feedback to Students ― Assessor Comments

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Version 2: January 11

Student Performance Record

The student’s overall performance is:

……..Satisfactory

……..Unsatisfactory

Is re-assessment necessary?

Yes

No

Student signature and declaration.

Student Signature: Printed Name:

Date:

……..The result of my performance in this assessment has been discussed and explained to me. ……..I would like to appeal the result of this assessment. Assessor’s Declaration: I hereby certify that the above student has been assessed by myself and the assessment was carried out as per the Institute Policies and Procedures.

Assessor’s signature and declaration.

Assessor Signature: Printed Name:

Date:

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Version 2: January 11