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Building Audit

but its intention is to examine future conditions    . Typical areas examined include structure. mechanical and electrical systems. hazardous materials (asbestos. lead. For these projects. A building audit is an in depth analysis of a building's capacity to support current and future needs of a program. Building audits are a recommended to be part of renovation program plans. etc) and life safety.+ Building Audit/Building Condition Assessment/Facility Condition Survey (1/2)  Systematic gathering and subsequent reporting of the physical conditions of the building. the building audit must be performed by a third party consultant A building audit will use information from the Facilities Condition Audit as a starting point.

 . Reliable and objective knowledge of the physical state of their buildings and the impacts on service delivery will enable departments to develop appropriate strategies and actions for maintenance. major replacements. refurbishments and investment.+ Building Audit/Building Condition Assessment/Facility Condition Survey (2/2)  Building Condition Assessments are technical inspections by competent assessors to evaluate the physical state of building elements and services and to assess the maintenance needs of the facility.

g. the specified condition standard   Ranking of maintenance works in order of priority Determination by the assessor of actions to mitigate any immediate risk until remedial works (or other actions) can be taken to address problems.+ Components of Building Assessment  Physical inspection of a building  To assess the actual condition of the building and its individual elements and services (e. fire protection). . or maintain it at. air conditioning. in comparison to the asset owner’s specified condition standard  Identification of maintenance works  To identify maintenance works required to bring the condition of the building and its services up to.

  . expectations and constraints. The frequency of assessments is also determined by building elements Dynamic elements such as electrical and mechanical building services and fire services may require more frequent assessments than more stable elements such as building fabric and structural elements.+ Scope of Building Audit (1/2)   Identify and articulate requirements Develop service specifications and standards to provide guidance to service providers on the department’s objectives.

+ Scope of Building Audit (2/2) The following risks are covered under the scope:  Likelihood of workplace health and safety risks to occupants and residents Nature of the building and its associated engineering services Criticality and volatility of the assessment information required Age of the building and its essential components Actual state and rate of deterioration of the building and the associated risks Operating environment and its impact on the rate of deterioration Cost and value to the department of more frequent assessments.       .

asbestos containing materials).  . with the assistance of suitably qualified or technical persons. This way.+ Building Audit: How Frequent?  The frequency of assessments should be determined. where appropriate.g. the condition assessments can be coordinated with other periodic inspections or monitoring of buildings that may be required such as the inspection of hazardous materials in the building (e.

Interview the facility managers Prepare Time and Cost estimates.  Assume the role of team leader and select the team members. Inform knowledgeable staff to be available. Walk through the buildings Select the audit team. .+ Information Gathering        Review of the existing published documents. Physical Inspection of the building.

maintenance log books and other technical documentation Maintenance history and records from previous condition assessments    …(continue to the next slide) . and engineering drawings of building services Condition and asset performance standards and benchmarks Operations and maintenance manuals. photographs.+ Supporting information systems  Effective implementation of condition assessments requires access to (continues to the next slide:  Information on the assets to be inspected. including site and building plans.

 Condition assessments should be implemented based on an appropriate computerized maintenance management system . refurbishment and asset disposal plans Building management plans Deferred maintenance data.+ Supporting information systems …(continues from the previous slide):    Capital investment.

g. or maintain it at. the condition standard as nominated by the asset owner Cost estimates for the remedial work identified Rating of building e. if need be Create Perpetual Inventory      . A condition index determined by the assessor for each building. from Urgent to Excellent (1-9) Further Investigation (FI) label.+ Building audit: Reporting (1/4)    The desired condition standard rating for each building as specified Standardized Numbering of building elements. which communicates the general state of the buildings An itemized schedule of recommended maintenance work necessary to bring each building up to.

cost and priority of maintenance work required to rectify the defects identified or to maintain the building to the required condition standard   Plan for future funding requirements for major replacements. natural disaster mitigation.+ Building audit: Reporting (2/4)  A condition assessment report should enable a client to:  Form an objective view of the relative condition of its buildings compared to the desired condition necessary for service delivery. and to undertake any further analysis to refine that knowledge Understand the scope. repairs and upgrades …(continues to the next slide) .

  . and a longer term strategic plan by facility and portfolio Seek and allocate funding for implementation of the maintenance program Initiate engineering and other investigations. as required.+ Building audit: Reporting (3/4) …(continues from the previous slide):  Develop a maintenance program for the following financial year and beyond. to further define the scope and severity of defects.

Upgrade and improve the building documentation. Value of money and opportunity cost of investment evaluated.+ Building audit: Reporting (4/4)  Further Stages (If required)      Resolve items marked as FI Budget and Cost estimates Assigning priorities to works required. .

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