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Delegatable activities Publish and promote sketchnotes so that we're sure to not miss any steps Rename sketchnotes Type in the titles from sketchnotes and organize them on a page with header and footer Add to public Evernote sketchbook Tweet links to sketchnotes as me Send e-mails to organizers with links Update a presentation with the graphics and titles Type in the text from the graphics Set appointments in order to minimize the back-and-forth and make sure 2 we have all the information needed, and that this is accurate Negotiate time Recommend a place Create a calendar entry with all the necessary information Follow up regarding any missing details Send a reminder to confirm? Make sure they are in my address book and add any details as needed Write process documentation in order to improve efficiency and make sure 3 I'm not missing any explanations Research similar processes and templates Update Evernote 4 Follow up by e-mail after events in order to connect with people Type in e-mail addresses from business cards Draft a message that I can send Suggest personalizations by researching people's interests / websites

Status

me documented documented delegated ad-hoc delegated ad-hoc not yet documented delegated ad-hoc

semi-automated; documented documented documented documented documented me

me me me me

me Draft the messages using Thunderbird and Mail Merge me Identify people I should talk to in order to help me network more effectively Research organizations in Toronto Identify contact people in those organizations Draft a contact letter me me me

Coordinate lunches Research so that I can go through more sources, particularly for statistics 6 Search the Web Search and summarize scholarly papers 7 Enter data for contacts so that I can keep track of how I met people Tag contacts or add them to groups Add the specified notes to people Cultivate contacts so that I can build a wonderful and strong network 8 Follow up on anything I can help people with Monitor contacts whom I most want to get in touch with and suggest connection opportunities Format documents, spreadsheets, and presentations so that I can 9 communicate beautifully Turn a scribble into a slide Reformat documents to have consistent colour schemes and styles Analyze data and prepare reports so that I can ask interesting questions 11 Do comparison-shopping / research Analyze grocery expenses Analyze time Help me write more useful things so that I can provide more value to people 12 Research the Web for statistics or links to other useful articles Provide feedback and ask questions Edit the wording Add a properly-attributed image Edit the title Research and clip similar articles 13 Retouch photos and images so that I can post clear ones Organize photos and images so that I can find things again and not waste 14 assets 15 Organize my blog so that people can find things Add categories to uncategorized items 16 Add features to my site in order to improve navigation 17 Help people get their Internet presence sorted out Set up their domain Set up e-mail Set up a simple website 18 Upgrade Wordpress and plugins in order to keep blogs secure 19 Call places or people in order to follow up Download statements and update spreadsheets so that I can keep track of my 20 overall finances 21 Coordinate other assistants

me

delegated ad-hoc me me me

delegated ad-hoc semi-automated

me me

me me me

me me me me me me me me me me not started

semi-automated me me me

22 Create infographics Find good CC-licensed images and attribute them properly in order to make 23 presentations and blog posts more visually interesting Search compfight for Creative Commons-licensed images matching certain criteria Redraw sketchnotes to be higher resolution in order to make them printable 24 at larger sizes 25 Think of gifts in order to help me connect with people Create, edit, or synchronize speed-drawing videos in order to help people 26 communicate Find/draft virtual assistance processes / scripts / templates in order to 29 improve the way we work Handle voice memos so that we can make sure things don't fall through the 30 tracks 31 Plan travel so that I can be less stressed out Update e-book and send new version in order to share the adventure 32 33 Analyze receipts Type in line items from receipts Update the spreadsheet with the generic names of items Update the pivot tables and the charts 34 Update my business books Download invoices Download credit card statements Enter cash transactions Enter invoices Reconcile credit card statement Prepare and file taxes Coordinate a get-together so that we can be sure to invite people and make 35 reservations Choose a venue Set up the event and invite people Make reservations

me me me me me me me me me me delegated, routine me me delegated ad-hoc me delegated ad-hoc delegated ad-hoc delegated ad-hoc me

me semi-automated not started

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Skills

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10 minutes 15 minutes 40-60 minutes 5 minutes Y Y Y Data entry Web research Data manipulation and analysis Bookkeeping Accounting Graphic design Web design and dev Y Y Organization Y Business communication Y Y Social media
Access

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Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

Y Y Y

Dropbox shared folder Evernote access Blog access as contributor Blog access as admin E-mail as assistant E-mail as me Read my mail Twitter delegate

Y Y

30-60 minutes 60-120 minutes 30-60 minutes 60-120 minutes 10 minutes 30 minutes 30-60 minutes 30-60 minutes 30 minutes 30-60 minutes 15-30 minutes 30-60 minutes 60 minutes 30-45 minutes 15-30 minutes 30-45 minutes Y Y Y Y Y

Y Y Y

Y Y Y

30-60 minutes 15-30 minutes 30 minutes 10-15 minutes 15-30 minutes 30-60 minutes 15-30 minutes

Y Y Y Y Y Y Y Y

15-30 minutes each time 60 minutes at a time 4h at a time


not started

15 minutes 30 minutes 30 minutes 30 minutes 15 minutes 15 minutes 30 minutes Y

Y Y Y Y Y Y

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2-4h 15 minutes 15 minutes 1-2h 15 minutes 4h at a time 1h 15-30 minutes 1-2h 1-2h
30-60 minutes 30-60 minutes 15-30 minutes 5 minutes 15 minutes 15 minutes 15 minutes 30 minutes 3 hours Y Y Y Y

Y Y Y Y Y Y Y Y Y Y Y Y Y

Y Y Y Y Y Y Y Y Y Y Y

Y Y Y Y

10 minutes 10 minutes 10 minutes

Y Y Y

Y Calendar - delegated Flextrack Contacts


Y

Y ConnectedHQ Facebook CRA ! Bank accounts Anyvite Phone


Y

Y ScheduleOnce

Y Y

Y Y