M O D U L A R

S Y S T E M

MICROSOFT POWERPOINT 2003

Muammer ÖKSÜZ Hüseyin TAÞDEMÝR Osman AY

www.zambak.com

Copyright © 2005 Zambak Basým Yayýn Eðitim ve Turizm Ýþletmeleri Sanayi Ticaret A.Þ. All rights reserved. No part of this book may be reproduced, stored in a retrieval system, or transmitted in any form of recording without the prior written permission of the publisher. Digital Assembly Zambak Typesetting & Design Page Design Özkan BÖLE Proofreader Emrullah TUNCA Publisher Zambak Basým Yayýn Eðitim ve Turizm Ýþletmeleri Sanayi Ticaret A.Þ. Printed in Ýstanbul - TURKEY ISBN 975-266-304-4

DISTRIBUTION
ZAMBAK YAYINLARI Bulgurlu Mah. Libadiye Cad. Haminne Çeþmesi Sok. No. 20 34696 Üsküdar / ÝSTANBUL _______________________ Tel : +90-216 522 09 00 (pbx) Fax : +90-216 443 98 39 www.zambak.com

1. Getting Started with PowerPoint
Introduction . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 6 Starting a New Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 8 Creating a presentation by using AutoContent Wizard . . . 8 Applying a design template. . . . . . . . . . . . . . . . . . . . . . . . 10 Creating a Photo Album . . . . . . . . . . . . . . . . . . . . . . . . . . 11 Saving a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 12 Opening a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Closing a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Customizing a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 How to deliver your presentation . . . . . . . . . . . . . . . . . . . 13 Page setup . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 15 Viewing a Presentation. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 13 Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 16 Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 17 Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 18

Modifying a Table . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

Working with Charts
Adding a Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 31 Using Placeholders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Using Slide Masters . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 32 Viewing a Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 33 Working with Multiple Objects . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Ordering the Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 34 Grouping the Objects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 35 Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 36 Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 38 Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 39

3. Animations, Sound and Video
Adding Effects to Text Boxes . . . . . . . . . . . . . . . . . . . . . . . . . . . . 42 Adding Effects to a Chart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 43 Adding Effects to Other Objects . . . . . . . . . . . . . . . . . . . . . . . . . 44 Inserting Sound and Video. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Inserting Sound . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 45 Inserting Video. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 47 Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 48 Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 49 Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 50

2. Creating a Slide Show
Formatting Slide Design. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Adding a Slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 20 Working with Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Adding a Text. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Formatting a Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 21 Modifying a Text . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 23 WordArt . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 24 Working with Images . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Inserting a Shape . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 25 Inserting Clipart . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 26 Inserting a Picture from a File. . . . . . . . . . . . . . . . . . . . . . 27 Using Organizational Chart. . . . . . . . . . . . . . . . . . . . . . . . 27 Formatting Image Objects . . . . . . . . . . . . . . . . . . . . . . . . . 28 Working with Tables . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29 Creating a Table. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 29

4. Delivering a Presentation
Slide Transition. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 52 Customizing Your Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Inserting a Hyperlink. . . . . . . . . . . . . . . . . . . . . . . . . . . . . 53 Action Buttons . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 54 Rehearse Timings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 55 Custom Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 57 Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 58

Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 59 Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 60

Answer Key Index

5. Viewing a Show
Navigating the Slide Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 62 Annotating . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Deleting Your Drawings . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 63 Other Options on the Popup Menu. . . . . . . . . . . . . . . . . . . . . . . 64 Go to Slide . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Custom Show . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Screen . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 64 Help . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 65 Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 66

6.Printing a Show
Printing Slides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 68 Printing Handouts . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 69 Printing Notes. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Printing Outlines . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Exporting to the MS Word . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 70 Package for CD . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 71 Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 73 Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 74

7. Creating a Web Presentation
Creating a Group Home Page . . . . . . . . . . . . . . . . . . . . . . . . . . 76 Saving a Presentation . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 77 Saving as an MHT (Single File Web Archive) . . . . . . . . . . 77 Saving as a Web Site . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 78 Publishing to the Internet . . . . . . . . . . . . . . . . . . . . . . . . . 79 Publishing to an FTP Address . . . . . . . . . . . . . . . . . . . . . . 80 Crossword Puzzle . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 82 Projects . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Review . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 84 Questions . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 85

Introduction
Within the previous years, 35mm OHP (overhead projector) was popular to aid visually demonstrating or expressing the ideas. It is a well-known fact that supporting your speech with the visual material increases the effectiveness and helps audience understand and remember the topic. Technological improvements have helped to use computer to create dynamic, colorful and visually effective presentations. These presentations consist of pages called slides. They contain information, sound, pictures with animations etc. Presentations may be shown on a screen or on a monitor directly from a computer. Using the computer also makes switching between slides easier. PowerPoint is one of the most popular presentation design programs. If you are familiar with any other Microsoft Office products, you will get used to PowerPoint interface with a little effort\ since quite lots of tasks such as copying or saving are the same. PowerPoint is versatile not only with its effects that adds visual quality to your presentations but also with its easy-to-learn interface that enables you to create professional presentations with the help of the templates and step by step guides.

Presentation : The collection of slides which is shown on a screen or monitor. Slide : Each individual page with information or message on it Template : Default settings and formats for slides.

A Presentation Room
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Standard toolbar

Formatting toolbar

Task pane

View pane

Slide

View toolbar

Drawing toolbar

Notes pane

PowerPoint Program Interface

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A Sample Presentation with 4 Slides.

Starting a New Presentation
PowerPoint starts with a new blank presentation with a single slide. It starts with a layout with two placeholders that prompt to enter a name and text for your presentation project. You can change the layout by selecting Format>Slide layout. Slide layout task pane appears on the right of the screen. (Starting from the Office XP , Microsoft added task pane feature to make changes.) You can choose the appropriate layout from the task pane. When PowerPoint is open, you can start a new presentation by; Step 1: clicking the ( ) button on standard toolbar or, Step 2: choosing the File>New command, then clicking the New button from the task pane or, Step 3: using <CTRL+N> keystroke. PowerPoint opens New Presentation Task Pane by using any of the methods above. You have several options to create a presentation.

Creating a presentation by using AutoContent Wizard
If you are new to presentation design, or you do not want to spend much time on designing a presentation, AutoContent Wizard is quite useful for you. This wizard is the most practical way to create a new presentation. It guides you through several steps that prompt you to . Enter the necessary information to accomplish the presentation.
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Step 1: After clicking the File>New, From the New Presentation task pane select Wizard" dialog box. . It will open "AutoContent

Step 2: You will be prompted to choose the presentation type. Marketing Plan has been selected (in the figure on the right) as design template. Design templates have sample text on slides. You will find this feature quite satisfying, if you need help organizing your ideas. It eases and quickens the presentation design. Besides, it offers a sample for how to create a presentation on a definite purpose such as Marketing Plan or Reporting Progress or Status. You will just replace the sample texts in the presentation with your own information. Design templates are listed under several categories. Click to see all the design templates. Step 3: After selecting the template, you have to choose the way of delivering this presentation. You can select 35mm slides if you print the slides on 35mm transparent paper. You will select Onscreen presentation if you plan to show the presentation from the computer. You can use Black and white overheads if you print this document on a monochrome printer.

Step 4: Enter the name of the presentation. You can add date or slide number on each slide selecting the checkboxes Date last updated and Slide number.
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Step 5: Click the <Finish> button and let PowerPoint create the presentation automatically. Now you can replace the sample text with your own one. Press <F5> and enjoy your PowerPoint Presentation.

Applying a design template
If you are familiar with PowerPoint, you may want to create your own slides. You can define a design template for your presentation. (You can change the template in any step of creating your presentation.) Design templates are in a pre-installed format and background for slides. You can change background, text color, header style etc. with one click.

Step 1: Click pane.
Design Templates Task Pane

from New Presentation task

Step 2: Choose any template and apply to the new slide by double clicking on it. You can apply a template to all Slides by clicking on it.

Apply Options for a Template

Step 3: If you do not want to apply the template to all slides, open the apply menu by right clicking on the template on the pane and select Apply to Selected Slides. This feature lets you apply different designs to different slides within the presentation.

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Creating a Photo Album
This feature lets you create your own picture collection in a presentation. You can apply different templates, and add captions to your pictures. In addition, you can also modify picture properties such as contrast, brightness or rotation. Step 1: Click File>New. To open the Photo Album dialog box, choose from the New Presentation task pane Step 2: To add/modify pictures use the dialog box as follows

Choose a layout for your pictures

Change picture properties Preview picture layout
Photo Album Dialog Box

Click on this icon to browse through the pictures in your local drives. Click this icon to get the pictures from an external device such as a scanner or digital camera connected to the computer. Click this option to locate a text slide after the selected one.

Step 3: After you have completed adding and modifying pictures, click the <Create> button to have PowerPoint built the photo album. This is pretty easy.

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Saving a Presentation
When you first save the presentation, save as dialog box appears and prompts you to enter a name for the presentation. Click the button.

Choose the location to save the file Click this button to close the dialog box after saving the file.

Enter a name for your presentation
Save As Dialog Box

Click cancel to close the dialog box without saving.

While saving subsequent times, you can use the <CTRL+S> keystroke, or the button on the standard toolbar.

while saving a document, PowerPoint uses ppt (abbreviation for PowerPoint Show) format by default. PowerPoint offers different variety of formats for different purposes. The other format is the mht format which offers to start the presentation in the web browsers. Click Save as Type and choose the appropriate format.

Format ppt pps mht pot

Starts in PowerPoint

Explanation Presentation file for reviewing purposes

Automatically runs in Runs the show automatically. It can be opened in PowerPoint too. full screen Web browsers PowerPoint Single file -it is used to deliver the presentation on the Internet. Presentation template - used to save the presentation design to use in the future presentations.
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Opening a Presentation
Both the File menu and the Getting Started task pane allow you to open presentations. They both display a list of recentlyaccessed Presentation files. You can open any one of the PowerPoint presentations using File> Open or button on the Standard toolbar. Using the Look in pull-down list, navigate and select the presentation. Choose the location of your file.

Double-click the name to open the presentation immediately. Preview of the selected presentation helps you to select the right one

Open Dialog Box

Closing a Presentation
Click on the cross icon located at the top-right corner of the window or, Choose File>Close to close the current presentation. (Several presentation files might be open. The rest of the files will remain open.)

Customizing a Presentation
How to deliver your presentation
You have to decide how to use your presentation based on the equipment you have available while presenting.
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Print Handouts If you need a feedback for your show, you can print handouts to give out the audience. It helps the audience to follow the presentation and remember the details after the presentation. Handouts are widely used with the presentations for marketing and educational purposes. It is also useful when you can not show your presentation due to the lack of equipment.

35mm Slide Show It requires 35mm Slide Show Projector. Do not forget that you will lose all the animations and effects. You will be able to use only the static pages. This option is cheap and it offers bright and vivid colors. On the other hand, this show can be counted as out of date. Overhead Transparencies This method is quite well-known in education. You can print your slides on a special transparent paper (acetate) and you can use them with Overhead Projectors. It is good for large groups. But this feature also supports only static slides. It means that you will not be able to use your effects or animations.

Presentation from a Computer This feature allows you to use all the abilities of PowerPoint program. A data projector will help you to reflect the show onto a screen. As they become cheaper, data projectors are more widely used nowadays. Presentation from a CD A new feature is added to PowerPoint 2003 to deliver your presentation. If you use Package for CD option, the presentation will be copied to a CD. You will need a CD burner to copy the files. When you insert the CD, the presentation will run automatically even though PowerPoint is not installed on the computer since the CD includes a PowerPoint viewer program.
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Page setup
Select the paper size in case you want to print the presentation. The default selection for this option is On-screen Show. Step 1: Click File>Page Setup to get Page Setup dialog box. Step 2: Choose the slide size suitable for your presentation. While 35mm slides use Landscape orientation, OHP prefers Portrait orientation in most cases. Step 3: Click <OK> to accept changes and close the dialog box.

Page Setup Dialog Box

Viewing a Presentation
Sometimes, viewing the whole content during the design might be helpful to decide how to continue or how to modify the information. PowerPoint offers different types of views to look your presentation from different aspects. View bar is located at the bottom-left of the window. Outline Slides Better to modify the information since it shows the text in slides as shown in the picture on the right. Shows the slides as thumbnails on the left of the screen to make switching graphically easy.

Thumbnail is a miniature representation of the slide.

View Bar Normal view Shows the outline of your presentation, current slide and notes for that slide. Shows all your slides as thumbnails.

Slide Sorter view

Slide Show view displays your presentation as a slide show.
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Projects

1. Designing a Certificate Using AutoConent Wizard
Create a presentation using AutoContent Wizard Choose Certificate as your design template. Replace the [Company Name] with your school name Change 'Certificate of Excellence' to 'Certificate of Success'

2. Create your photo album
Gather some of your pictures in a folder. Create a photo album using the wizard. Change the slide layout and write a descriptive text for each picture. Apply the changes to the album as in the figure. You are supposed to get the pictures like below. Change the titles as you wish.

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Review
In this chapter you have learned the basic features of PowerPoint;
What the PowerPoint is used for How to open a PowerPoint presentation Starting a new presentation creating a presentation by using AutoContent Wizard creating a photo album Saving, opening, and closing a presentation Customizing (page setup) and viewing your presentation(slide views)

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Questions
1. Technological improvements helped the computer users to use computers to create dynamic, colorful and visually effective presentations. (T)(F) 2. Presentations can not contain information, sound, picture, animation etc. (T)(F) 3. A presentation is the collection of slides which is shown on a screen or monitor. (T)(F) 4. PowerPoint has an easy-to-learn interface that enables you to create professional presentations with the help of templates and step by step guides. (T)(F) 5. When PowerPoint is open; you can start a new presentation by using <CTRL+M> keystroke (T)(F) 6. When PowerPoint is open, you can start a new presentation by; I. clicking the ( ) button on the standard toolbar II. choosing the File>New command, then Blank Presentation from the task pane III. using <CTRL+N> keystroke A) I-II B) I-III C) II-III D) I-II-III 7. How can you deliver your presentation? I. Print Handouts II. 35mm Slide Show III. Overhead Transparencies IV. Presentation from a computer V. Presentation from a CD VI. All of the above A) I-IV B) II-IV C) II-III-IV D) VI 8. In which view you can make changes on your presentation? I. Normal view II. Slide Sorter view III. Slide Show view IV. None of the above A) I-II B) I-III C) II-III D) IV 9. Where is the Notes pane located? A) On the Formatting toolbar B) On the Task pane C) Inside the Tools menu D) Under the Slide pane 10.Which ones are true? I. The Slide Sorter displays all the slides in the presentation as large thumbnails II. The Outline displays a title and text outline of each slide III. The Action Buttons displays thumbnails enabling text editing IV. The Slide Show views the slides in full screen A) I-IV B) II-IV C) II-III-IV D) I-II-IV 11.Which ones are PowerPoint extensions? I. ppt II. pps III. mht IV. pot A) I-II B) I-II-III C) II-IV D) All of them

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Formatting Slide Design
You may apply a template to your slide. In the following example, the template which is named as teamwork is selected. You can select any template you like. Step 1: Click Format> Slide Design Step 2: Select the slide design from the task pane showing them as thumbnails. If you don't like the default colors of your template, or you would like another color for background or hyperlink, you can customize the color of your design by clicking the the Color Schemes on the top of task pane. Step 3: Select any scheme and click Edit Color Schemes located at the bottom of task pane. The dialog box shown below will open. You can customize your slide by choosing your favorite colors for different options. Step 4: After modifying colors, click the button to accept the changes and close the dialog box. If you want to view how the slide looks before applying the changes, click the button.

Slide Design Pane

Edit Color Scheme

Adding a Slide
To add a new slide; Click Insert>New Slide or, Use <CTRL+M> keystroke or, Click the
Adding a New Slide

button on the formatting toolbar

Right-click in the Slide panel on the view pane. A new slide will be inserted following the one you are working on, and the slide layout will appear. Choose a proper layout according to your slide content.
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Working with Text
Adding a Text
To insert a text; You can use Text Box on the Insert menu or, You can simply click the button on drawing toolbar.

Formatting a Text
You can change the format of the text by using the formatting toolbar. It is the fastest way to format a text.

Font size list arrow

Increase Font Size

Numbering

Increase Indent

Font list arrow

Font Color

Font size list

Formatting Toolbar
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Decrease Font Size

Decrease Indent

Slide Design

Align right

Bold

Underline

Align left

Font list

Bullets

New Slide

Shadow

Italics

Center

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Arrow Style Shadow Style

Font Color

Line Color

Line Style

Dash Style

Fill Color

3-D Style

You can customize the text box borders, and fill color from the drawing toolbar. Use the following icons on the drawing toolbar, to transform the text from figure a to figure b, Follow these steps to cary out the transformation. Step 1: Click to add a line if the figure does not have a border. If it has a line already, you can use the same icon to change its color. Step 2: Click to change the line style. In the example, three lines have been selected as the border style. Step 3: Click box. Step 4: Click Step 5: Use ( box. to change the background color for the text to change the font color. ) if you want to add a shadow effect to the text

Figure a

Figure b

Creating a Bulleted List When giving a speech, conveying his/her message to the audience is important for a speaker. With the help of bulleted text, you can categorize your speech to increase the understanding, or show the steps in your speech in brief explanations, or explain a continuous cycle in steps etc. You can simply create a bulleted list by activating Format>Slide Layout and selecting the appropriate placeholder for the bulleted list. You can modify the bullet style for your pleasure. Use Format>Bullets and Numbering to change the bullet style.

Bullet Styles
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There exist several styles on the menu. You can apply any one of them by double-clicking on it. If you want to use a style which is not included in the list, you can click the Click gallery. button to add a symbol. to use a picture from the clipart button, you can add your

By using the own pictures as a bullet.

You can import your own pictures as bullet style.

Modifying a Text
To change the current text in the text box, select any part of or the whole text. You can select any part of the text by using <SHIFT>+<arrow> key combinations. After selection, you can apply different formatting to the selected text, or remove or copy it etc. <SHIFT>+

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WordArt
WordArt is used to create fancy texts. It is a good option to ornate a text, but you should be careful not to weaken the message you want to give to the audience. Step 1: Click the icon on the drawing toolbar.

Step 2: Select any one of the styles in WordArt Gallery and click <OK> to continue to the next step. Step 3: Start typing to replace the text “Your Text Here” with your own text. Step 4: Click <OK> to accept the changes you made. Your text will be created with the style you selected. The WordArt toolbar will appear together with the WordArt object.

WordArt Gallery

Modifying a WordArt Object

Edit WordArt Text

Same Letter Heights

WordArt Toolbar A sample WordArt Object

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Character spacing
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WordArt Shapes

Insert WordArt

Format WordArt

WordArt Gallery

Vertical Text

Alignment

Edit Text

Once a WordArt object is created, WordArt toolbar appears automatically. If it does not, you can select View>Toolbars>WordArt to activate the toolbar. You can modify the text by double clicking on it, or hitting Edit Text... button on WordArt Toolbar. You can modify the WordArt object style after creating the object. step 1: Select the WordArt object. step 2: Change the style by using two of the icons from the WordArt Toolbar as shown in figures.
WordArt Shapes

WordArt Gallery

Working with Images
Inserting a Shape
The Drawing toolbar offers options to draw different geometrical shapes. These shapes are often used to add esthetics and visuality to the presentations. You can draw a heart easily by using the drawing toolbar. Step 1: Click on the drawing toolbar as shown in the figure. Step 2: Move the cursor over the area where you want the heart to be located without releasing the left button. Step 3: Let us spice up our heart a bit. Click triangle of the icon on the drawing toolbar.
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Auto Shapes on Drawing toolbar

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Step 4: Choose Fill Effects from the menu. In this option you will be able to fill in your shape with a picture or color.

Fill Color popup Window on the Drawing Toolbar

In this example, the heart shape is basically filled in with a picture.

Inserting Clipart
PowerPoint has pre-installed graphic images under categories which make slides more dynamic, creative and colorful. You can access them via Microsoft Clipart Gallery. Clipart Gallery is a handy tool that lets you categorize the clipart images in your computer. You can search images through your local disks or web and import them. Click insert>picture>clipart. Clipart task pane appears on the right hand side of the screen. You can either type a text into Search for text box to find a related clipart object, or you can select the clipart object from the Organize clips... option.
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Inserting a Picture from a File
Click insert>picture>From File... An Insert dialog box appears. Choose the picture you want to insert and click the insert button. Furthermore, you can copy a picture from another program and paste it to a PowerPoint slide instantly.

You can locate your clipart object on the slide by using Copy-Paste option.

Using Organizational Charts
Using an Organizational Chart is a good way of illustrating the hierarchical structure within a company or an organization. Click Insert>Diagram or, Click the icon on the Drawing Toolbar and choose the type you need from the Diagram Gallery. And then Click <OK>.
Diagram Gallery
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Hierarchical relationships are shown in this type. Continuous cycle process can be illustrated by using this type.
Organization Chart

Dependency of the elements to a main element is illustrated. Shows the relationship where each element is the foundation for the next one. Shows overlapping between the elements. Shows the steps towards a goal.
Diagram samples

Formatting Image Objects
Cycle Diagram

When you insert a picture or clipart object on a slide, a Picture Toolbar that gives you many different formatting options for your images will appear. You can use the Picture Toolbar option to make changes on the image object.

Insert Picture Color Less Contrast Less Brightness Rotate Left 90° Compress Pictures Format Picture/ AutoShape Reset Picture More Contrast More Brightness Crop Line Style Recolor Picture/ AutoShape Set Transparent Color

Picture toolbar
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Working with Tables
Creating a Table
Sometimes you need to show your information in an organized, neat manner, or you may want to show your information under certain categories. Table option will help you to create a table and enter information in rows and columns. To create a table, use one of the followings; From the menu bar click Insert>Table . Type the number of rows and columns into the dialog box and click the OK button or, Click the icon on standard toolbar or, You can also use slide layout task pane to insert a table by choosing the corresponding layout. Click the icon below from layout to create a table.

Age All ages 2-18 years ? 60 years

Grain Vegetables Fruits Dairy Meat 32 35 26 39 22 42 18 21 29 26 35 6 41 23 36

A Sample Table

Insert Table Dialog Box

Modifying a Table
After creating a table, you can resize, add or remove rows/columns, or color your table for a better view. Resizing Move the mouse over the circles on the table until the mouse pointer turns to arrow shape that shows the type of resizing. If you move the cursor inside the table over the borders you can resize the cells too.

Mouse Shape
Moves the table

Function

Resizing a Table

Resizes the table proportional Resizes the corresponding row or column
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Inserting and Deleting a Row/Column If you want to insert a row, simply click the right button and choose insert rows option from the menu. The row where the cursor is on will be shifted down whilst a new row is inserted. Deleting a row is almost the same procedure. Select delete rows option from the right-mouse menu. Inserting a column is a little bit different. If you want to insert a column, in addition to inserting a row, you have to select the neighboring column, and click insert columns from the rightmouse menu. Besides, you can use table toolbar to insert a column. Click <Table> and choose Insert Columns to the Left or Insert Columns to the Right. Use this section to add/remove rows.
Right-Mouse Menu for Table

Changing the Table Format and Using the Table Toolbar

Table button

You can use the table toolbar to create and modify tables easily and visually.

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Distribute Columns Evenly

Draw table tool

Align Top

Distribute Rows Evenly

Center Vertically

Border Width

Align Bottom

Eraser tool

Border List

Border Style

Border Color

Marge Cells

Split Cells

Fill Color

Working with Charts
Adding a Chart
The best way of displaying numerical values is to use a chart which lets the audience comment on or compare the values visually. Step 1: Click Insert>chart (Or click the icon on standard toolbar.) Step 2: A chart with a sample data will appear. Just replace the values with your own ones and see that the chart bars will be adapted to the new values automatically. Step 3: After modifying all the data, click anywhere outside the data box. You made it!

A Sample Chart

Modifying a Chart
You can change the values or format of a chart object even after creating it. You can start editing by double clicking on the chart object. A datasheet box in which you can make the necessary changes on the values will appear. Click anywhere outside the chart object to finish editing. PowerPoint automatically re-adjusts the chart bars according to the new values. Moreover, in editing, you can change the chart style, the format of the axes etc. The additional buttons will be added to the Standard bar to modify the chart object when you double-click the chart object, .

By row By column Data table

View Datasheet

Chart Type

Value Axis Gridlines Legend

Chart objects

Drawing

Category Axis Gridlines

Standard Toolbar for Chart Details
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Microsoft Graph Help

Format object Import file

Fill color

Using Placeholders
PowerPoint offers slide layouts which specify how the text, the chart object or the table is located on a slide. The placeholders are located to illustrate the presence of the objects. You can double-click the placeholder icon to insert the proposed object in to the location which is predefined in the Slide Layout. Select Format>Slide Layout to activate the Slide Layout task pane

A Bulleted Text and a Clip Art Object

A bulleted Text and a Chart

An Organization Chart

Sample Slide Layouts (all of them have a Title placeholders illustrated with a grey-colored rectangle).

Using the Slide Master
You have finished everything for your presentation. However you may want to change the title style a bit for a more effective presentation. It would be hard to change all the titles one by one if you have created plenty of slides. Slide master offers you to make uniform changes (background color, text color, text size etc.) in to slides. Step 1: Select View>Master>Slide Master. Step 2: Select the object and just make all the changes for your pleasure. Step 3: If you want, you can save the modified slide design under a new name. You can apply the new design for any of the slides simply by selecting it from the Slide Design pane.

Slide Master View

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Preserve master Master Layout

Insert New Slide Master

Insert New Title Master

Slide Master Toolbar

Viewing a Show
To see your work as a slide show; Select Slide Show > View Show, or Press F5, or Click the icon located on the left bottom side of PowerPoint screen. This option offers you to view all the slides consequently starting from the current one. You can use this feature to show the current slide. Press Esc or right click on the show and select End Show, to end a slide show.

CREATING A SLIDE SHOW

Rename the master

Close Master View

Delete Master

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Working with Multiple Objects
Ordering the objects
When you cerate the objects within a slide, they are located one on the top of the other. The last created object will be on top of other objects. However, you may want to change this order. Let us suppose that we want to create a photograph with a descriptive text. Step 1: Type the text "April showers bring May flowers.". Step 2: Insert the picture into the slide. Click Insert>Picture>From File and choose the picture of yours. Step 3: What happened to the text? It lays behind the picture; therefore you cannot see it anymore. To be able to see it again, you have to change the order of these two objects. Step 4: Right click the picture and choose Order>Send Backward from the menu. Now you are able to see the text.

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Grouping the objects
If you want to move the objects together, you may want to group all the objects. Just select the objects one by one by clicking on them while the <Shift> button is pressed. Having selected, choose Grouping>group from the pop-up menu.

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Projects

1. Configuring your dream PC.
Prepare a table and write the components of your dream PC '

2. Write 2003 using stars
Write the year 2003 using stars and change the color of stars.

3. Using different colors
Write the text "POWERPOINT 2003" using different colors.

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4. Good manners
Write a list of good manners. You can use your own bulleting style.'

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Review
In this chapter you have learned creating and adding slides, working with texts, pictures, drawing objects, data charts and diagrams;
Formatting a slide and using Color Schemes. Adding a new slide. Adding and formatting texts and text boxes. Creating special text effects using WordArt. Drawing objects can help you to emphasize your ideas clearly and attract the attention for the presentation. You learned how to insert various lines, and shapes. Adding clipart and image to your slides and formatting images (brightness, color, crop, etc.) You can edit pictures using the Picture toolbar. Adding diagrams to your presentation (diagrams are excellent to present the relations between numbers such as population, income etc). Creating tables which is needed to show your information in an organized manner, or under certain categories. Creating and showing a complete presentation. Ordering and grouping multiple objects within a slide.

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Questions
1. You can customize the color of your design by clicking the Color schemes on the top of the task pane. (T)(F) 2. You can add a new slide, by right-clicking on the Task Pane. (T)(F) 3. You can change the formatting of the text by using the formatting toolbar. (T)(F) 4. You cannot add a Word/art object using drawing toolbar. (T)(F) 5. To insert a picture use insert>picture>from file. (T)(F) 6. Using tables is a good way to illustrate the hierarchical structure within a company. (T)(F) 7. You can customize the __________ of the text box from drawing toolbar I. shadow style II. fill color III. line color IV. line style V. font color A) I-II-III B) II-III-IV C) II-III-IV-V D) I-II-III-IV-V 8. You can access to the __________________ from Drawing toolbar>AutoShapes. I. Lines II. Block Arrows III. Stars and Banners IV. Callouts V. Action Buttons A) I-II-III B) II-III-IV C) II-III-IV-V D) I-II-III-IV-V
CREATING A SLIDE SHOW

9. You can add a new slide by; I. Clicking Insert>New Slide II. Using <CTRL+M> keystroke III. Clicking New Slide button on the formatting toolbar IV. Right-clicking in the Slide panel A) I-III B) I-II-III C) II-III D) I-II-III-IV 10.A ___________ shows your information in an organized, neat manner, or you may want to show your information under certain categories. A) table B) picture toolbar C) wordArt D) drawing toolbar 11.What does this icon do? A) Inserts WordArt B) Inserts a Diagram C) Inserts a Picture D) Inserts an Oval 12.What does this icon do? A) Inserts a Diagram B) Compresses a Picture C) Inserts AutoShapes D) Inserts a Picture 13.What does this icon do? A) Inserts a diagram B) Inserts a chart C) Changes the colors of a chart D) Changes the Shadow Style

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14. What does this icon do? A) Adds bullets to a paragraph B) Adds numbers to a paragraph C) Changes bullet style of a paragraph D) Changes number style of a paragraph 15.What does this icon do? A) Inserts a Text Box B) Inserts Callouts C) Inserts Clip Art D) Inserts WordArt 16.A table can be created by using ____________ I. The draw Table button on the Tables and Borders toolbar II. Insert>Table on the main menu III. The insert Table button on the Standard toolbar IV. Format>Table from the main menu A).I-II B) I-III C) I-II-III D) I-II-III-IV 17. To insert a chart into a slide, ______________ I. click the Insert Chart button on the slide Content layout II. click the Insert Chart button on the Standard toolbar III. choose Insert>Chart from the main menu IV. choose Format>Table from the main menu A) I-II B) I-III C) I-II-III D) I-II-III-IV

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PowerPoint offers quite a few animation effects. With the help of these effects, you can easily create dazzling presentations.

Adding Effects to Text Boxes
Step 1: Select the text in which you want to add an effect.

Step 2: Click Slide Show>Custom animation (or use the popup menu to access Custom Animation )
Step 3: When the Custom animation task pane appears, you can use the Add effect button to select some effects for the text box. You can apply more than one effect to the objects you choose to emphasize or strengthen the vision. Step 4: Some additional options will be added onto the task pane after chosing an effect. Those options lets you make changes on the current effect properties such as the Speed and the Direction. Step 5: Double click on the name of the effect. (zambak in the figure). The advanced options dialog box will open.
Custom Animation Task Pane

Advanced Options for an Effect

Changing Sound

Step 6: Moreover, you can animate your text letter by letter or word by word. Change Animate text from All At Once to By Letter or By Word as you wish. Step 7: In Timing tab, you will find advanced options for the duration of the animation.
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You can set a time interval between the animations of letters. You can set the animation to be repeated several times or continuously. If you want the animation to start when clicked to a different object select the object from the dropdown menu. In this way, two animations can be started simultaneously.
Changing Timing Options

Adding Effects to a Chart
The same effects can be applied to the chart objects too. Let’s consider the chart in the figure as an example. The main purpose of using a chart is to illustrate the numerical values. You may want the numerical values to be emphasized during your presentation. You could choose an effect under emphasis category for this purpose. Step 1: Click More Effects to see the other emphasis effects.
A Sample Chart

Choosing Effects

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Step 2: As you see, there are plenty of effects to use emphasizing your message. Some effects are disabled on the list. It means that you will not be able to use them along with the selected object. Some effects are dedicated to specific object types. If you open the same dialog box for a text box, you will notice that the effects will be enabled. Let us select Flash Bulb for the chart. Step 3: If you do not want to use any effects from the list, click <Cancel> or simply press <ESC>. You accept the effect by clicking <OK> Step 4: Now let us modify the options for this effect. You will use the task pane to change the options. Click the ‘chart1’ which is the name of the chart we created.
Emphasis Effects

You will notice that the options are the same with the options we have changed while adding effect to the text box. It is just a little different way of accessing the same options. There may be some extra options for individual effects. The best way to learn all the options is to try and see them.

Adding Effects to Other Objects
All the objects can be animated by following the procedure defined above. Among the effects, motion paths may be fancy since you define the route the object passes. Here is an example of how to do it: Step 1: Select the object Step 2: Click Slide Show>Custom animation Step 3: Click the button and follow through the menus Motion Paths>Draw Custom Path>Scribble.

Effect Options

Creating a Motion Path

Without releasing the left button, draw along the path on which the object moves. The path is created immediately after you release the button. You can see the path line in Normal View but not in Slide Show view
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Step 4: After drawing the path, right-click the path and select Edit Points. You will be able to change the curves by clicking and dragging the points. When finished, click anywhere out of the path.
Editing Points on a Motion Path

Inserting Sound and Video
Inserting Sound
PowerPoint contains many sound effects. They can be attached to any effect. Apart from the sounds included within PowerPoint, the other sound files (Only "wav" files are supported.) can be used. In addition, PowerPoint lets you record the sound with the help of built-in recorder and use them as effects. (You will need a microphone plugged into your computer to record your own sound.) Step 1: Click Insert>Movies and Sounds>Record Sound Step 2: Give a name to your sound and click the record ( ) button to start recording. After finishing recording, use the stop button ( ) to stop recording. Step 3: Now from the Effects tab, you can select mysound as your sound effect. (Note: after recording the icon representing the sound you created appears on the slide. Do not delete it to remove from the screen, otherwise it removes the sound too.) If you do not want the icon to be displayed on slide during

Record Sound

the Slide Show, right-click on the icon from the menu once and select Edit Sound Object. Check Hide sound icon during slide show.

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Stops the sound manually. Sets the sound volume or mutes the sound.

Hides the sound icon during slide show. Shows the duration of your record.
Sound Options

Step 4: You can attach the same sound to any effect. Just click the sound option in the checkerboard properties window and select the name you have given from the drop-down list. Would you like your slide to start with music? To make it; Step 5: Click Insert>Movies and Sounds>Sound from File Step 6: Browse through your computer to select the sound file and click <OK> button. You will see the dialog box prompting you how to start the music automatically or manually. If you need to start it yourself, simply click When Clicked button. Now the music will start only after you click on the mouse

When you want to use multimedia within a presentation make sure not to change the location of the files. The best way is to keep the multimedia files and PowerPoint file in the same folder. It enhances the mobility of the presentation.

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Inserting a Video
Step 1: Click Insert>Movies and Sounds>Movie from File.... Browse to the location of the movie file. Click <OK>. Step 2: Click on the movie clip. You can resize the movie by dragging any round, horizontally or vertically or both. Step 3: When designing a presentation, you can run a movie by double clicking on it. In Slide Show view, a single-click will be enough to run the movie clip object. Step 4: You can change the properties of a previously inserted movie. To do this, right-click on the movie, and, choose Edit Movie Object from the menu.

A Sample Movie

When selected, the movie disappears immediately after it finishes.

Movie starts in full screen mode when selected. Location of the movie

Movie Options

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Projects
1. Computer Hardware
Write down the components of your computer. Classify them such as input unit, output unit, storage devices, system unit, etc. Prepare a PowerPoint presentation showing the components of your computer and their functions.

2. Favorite Team
Work on a presentation about your favorite team (football, basketball, etc.). Consider about players, supporters, cups, directors, etc. Use photos, videos or animations in your presentation.

3. Computer Viruses and the Internet Security
Prepare a PowerPoint presentation about "Viruses" and "Internet Security". Explain the terms Virus, Antivirus, Hacker, Cracker, Cracked, Trojan, Sniffer, Remote Attack, Firewall, etc.

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Review
In PowerPoint you can animate texts and graphic objects. This enables the user to make a dynamic presentation. In this chapter you have learned;
Adding animation to texts, pictures, and other objects. Animating charts and diagrams. Adding sound effects. Adding sound and video files. Changing sound and video options.

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Questions
1. PowerPoint offers quite a few animation effects. You can easily create dazzling presentations with these effects. (T)(F) 2. To add an effect to a text, select the text and click Slide Show>Custom Animation. (T)(F) 3. You can not use the right mouse menu to access Custom Animation. (T)(F) 4. You can change the animation speed from Very Fast to Medium and direction from In to Out. (T)(F) 5. You can animate your text letter by letter or word by word. (T)(F) 6. PowerPoint contains many sound effects but they can not be attached to other effects. (T)(F) 7. PowerPoint does not let you record the sound with a built-in recorder and use it in the effects; you must use an external program. (T)(F) 8. The sound icon cannot be hiden during the slide show. (T)(F) 9. You can start your sound in the slide show "Automatically" or "When Clicked". (T)(F) 10.After you insert, you can not resize the movie. (T)(F) 11.You can not animate a _______________. A) text B) sound C) picture D) movie 12.You can animate your text ____________. I. all at once II. letter by letter III. word by word A) I B) II-III C) I-III D) I-II-III 13.You can add a ___________ to your animations. I. sound II. motion path III. hyperlink A) I B) I-II C) I-III D) I-II-III 14.An animation can start __________________ . I. with a mouse click II. automatically III. with a keyboard shortcut A) I B) I-II C) I-III D) I-II-III 15.What does your computer need to record a narration? I. Microphone II. Sound card III. TV card IV. Dial-up internet connection B) I-II A) I C) I-II-III D) I-II-III-IV

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Slide Transition
PowerPoint offers you to apply a transition while advancing from one slide to the next one. Transition is the animated way of transformation between the consequent slides. It makes the presentation more interesting.

Slide Transition Effect

Step 1: Click Slide Show>Slide Transition. The Slide Transition task pane will guide you through the steps. Step 2: You will see lots of transition types. When you click any of them, the transition will be previewed so that you can easily decide which effect to choose. Step 3: You can modify extra options for each slide. They are at the bottom of the Slide Transition task pane.

All the slides use the same settings when clicked.

Speed of the transition can be set as slow, medium or fast. A sound effect can be used along with the transition.

Previews the transition in Normal mode. Previews the transition in Slide Show view.
Modifying Transition

Transition can be controlled by the user or it advances to the next slide automatically.
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Customizing your Show
In general, slides are shown in definite order. However, you may need to jump to any one of the slides manually. PowerPoint offers two features to help you to switch between the slides. Furthermore you can create an index for your presentation and navigate through it like a web site. PowerPoint also provides an opportunity to create a web page. You can create a simple web page using the relevant options in PowerPoint. A Web Page is a single electronic document containing text, graphics, sound, or a collection of all the above and more. A Web Site is a collection of connected web pages stored on a web server.

Click 'PAINT' to reach the slide with the title PAINT.

Inserting a hyperlink
Step 1: Select the object you want to insert a hyperlink. Step 2: Click the icon on standard toolbar. Then select the slide, you want to go to. Click list all slides in the presentation. Select the slide you want to go to. Step 3: Click <OK> to finish inserting hyperlink. Now, the 4th slide will be displayed when you click on the selected object in the slide show view. An external program can also be run within a slide show. For example you can run the Calculator program during the presentation.
DELIVERING A PRESENTATION

Insert Hyperlink Dialog Box

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Warning Message

Step 1: Create a text box named as Calculator -You can also use a WordArt object or picture object to represent your link. Step 2: Click Hyperlink icon on the Standard Toolbar, or Insert>Hyperlink from the main menu. Step 3: You will use Existing File or Web Page tab to browse to the location for Calculator. (Calculator is located under system32 folder which is located in the default Windows directory with the name Calc.exe. If you are not sure where the windows directory is, use search option in Windows to find the location of the file.) Step 4: Activate Slide Show view and click the hyperlink Calculator. You will get a warning message which prompts whether to run or not. Click <Yes> . The calculator program will start. Step 5: You will be able to use the calculator. If you do not need the calculator any more, simply close the program to return the presentation.

Running the Calculator Program

Action Buttons
Action buttons are used for a similar purpose to hyperlink. They make navigating through slides easier and they are also used to start the movie or sound files. Step 1: Click Slide Show>Action Buttons Step 2: Choose the proper button from the menu. Step 3: Drag the cursor over the area where you want to insert the button. When you release the mouse button, Action Settings dialog box appears.

Action Setting
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Step 4: Click Hyperlink to and choose the slide you want to go to from the drop down menu. As you understand from the menu, you can run another presentation or access to another file. Different hyperlinks are assigned for different buttons. If you do not choose any option, just click <OK>. Action Button links to proposed hyperlink.

Movie: used to run a movie. Sound: plays a sound. Document: shows another document such as an excel file. Return: returns to the slide viewed last. End: advances to the last slide. Beginning: advances to the first slide. Next: advances to the next slide. Previous: goes back to the previous slide. Information: is used to give information by attaching a document etc. Help: is used to give information by attaching to another slide etc. Home: goes to the first page. Custom: selects the hyperlink from the list.
Action Buttons

Type the number in seconds

Rehearse Timings
Timing slides is a good option if you want to control the length of the whole presentation. It lets you specify the dwell time for each individual slide, so you can arrange the total time of the presentation, which is quite useful for a speaker. Repeat the following process for each slide you want to set the timing for. Step 1: On the Slides tab in normal view, select the slides you want to set the timing for. Step 2: On the Slide Show menu, click Slide Transition.
DELIVERING A PRESENTATION

Modify Transition Dialog Box

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Step 3: Under Advance slide, select the Automatically After check box, and then enter the number of seconds you want the slide to appear on the screen. If you click both Automatically After and On Mouse Click boxes, you can advance to the next slide either by clicking the mouse or automatically after a while. Or you can set the timing in Slide Show view by Rehearse timings. Step 1: On the Slide Show menu, click Rehearse Timings to start the show in rehearsal mode. Step 2: Click the advance button ( )when you're ready to go to the next slide Step 3: When you reach the end of the slide show, click <Yes> to accept the timings or <No> to start over. Step 4: In Slide Sorter view, notice that duration of each slide is written below them. Advance Slide option has changed too. You will see On mouse click and Automatically after options are both selected and duration of each slide has been set. If you want, you can alter the duration for any slide manually later.

Pause Rehearsal

Duration for a slide to be displayed

Advance to the next slide

Rehearse Timings

Total presentation duration

Repeat timing

You can see the duration of each slide in slide sorter view.
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Custom Show
You may need to create two separate shows for various reasons. But some slides might be common in both shows. Instead of creating a new one, you can customize your show by selecting the definite slides for a show. Then, through action buttons, you can navigate through the new shows easily. in this way, you can create two or more shows within the same presentation file. Suppose that we have a ten-page show of which eight slides belong to the first presentation and seven slides belong to the second. Let us create a custom show for the first one, assuming that it contains slides numbered 2, 3, 4, 7, 8, 9 and 10. Step 1: Click Slide Show>Custom Shows Step 2: Click <New> button. Step 3: Add the slides to your show as follows.

Custom Shows

You can give a name of your own. Use this button to add slides to custom show. List of the slides added to the show.
Define Custom Show

When you finish adding slides, click <OK> button to save your show. It returns the previous dialog box along with the name of the show in the Custom Shows. Click <Close> button if you do not want to create another custom show. Or, you can repeat these steps to create another custom show. Step 1: You can click the button to view the new show. Step 2: You can access the custom shows via hyperlink or action buttons
DELIVERING A PRESENTATION

Custom Shows

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When inserting a hyperlink, choose Custom Shows from the list and click the name of the show to link to.

Insert Hyperlink Dialog Box Linking to Custom Show

Projects
1. Favorite Cars
Create a project about your favorite cars. Use photos, videos or animations in your presentation. Think about models, their photos, videos, features, specifications, price, news, reviews, comparison, etc. Use photos, videos or animations in your presentation. Think about models, their photos, videos, features, specifications, price, news, reviews, comparison, etc.

2. A Computer Lesson
Prepare a lesson which shows your audience what you learned about PowerPoint. Your presentation can be a review lesson. Use action buttons, hyperlinks, rehearse timing, etc.

3. A Contest
Prepare a "general knowledge contest". Give sounds like clapping, or a plus sign for the correct answers and breaking or a minus sign for wrong ones. Use action buttons or hyperlinks to go to the appropriate slide.
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Review
In this chapter you have learned;
Adding transition effects between slides (Creating slide transitions.). Creating links to any elements. PowerPoint enables you to give a link to any place in a presentation, or you can link to any information and programs not included in your presentation. Using action buttons. Adding action settings to any object. You learned how to use the action settings to create a dynamic presentation. Creating custom timing in your presentations (Rehearse timings). You can create custom shows. You may need to create two shows for various reasons. Instead of creating a new one, you can customize your show by selecting the definite slides for a show.

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Questions
1. You can change the speed of the transition to slow, medium or fast. (T)(F) 2. You can run an external program within a slide show using hyperlink. (T)(F) 3. Let us suppose you have a ten-page presentation. You can create a custom show that contains 2nd, 4th, 7th, and 10th slides. (T)(F) 4. Which one is true about slide transition? A) You can add the same transition effect to all slides. B) You can adjust the speed of the transition. C) A sound effect can be used with the transition. D) All of the above. 5. You can give hyperlink to _____________. I. any slide in the presentation II. any external program III. any external picture file IV. an e-mail address A) I B) II-III C) I-II-III D) I-II-III-IV 6. When you insert Action Buttons you can change Action Settings to ____________ I. hyperlink to any slide II. run a program III. play sound A) I B) II-III C) I-III D) I-II-III 7. Which one is true about Custom Show? I. You can create a new slide show from your present slide show by selecting the definite slides from. II. You can not create a custom show from a former slide show. III. You can create a Custom Show from Slide Show>Custom Shows IV. You can access the custom shows via hyperlink or action buttons. A) I B) I-III C) I-III-IV D) I-II-III-IV 8. The time that a slide appears on the screen is controlled by its ___________. A) slide timing B) repeat timing C) total presentation duration D) transition timing 9. Which one is true about Rehearse timing? A) You can add Rehearse timing to all slides B) You can add Rehearse timing to selected slides C) You can add Rehearse timing to only one slide D) All of the above 10.What does this icon do? A) Inserts a picture from the internet B) Inserts a diagram C) Inserts a slide D) Inserts a hyperlink

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Navigating the Slide Show
The easiest way to move from a slide to the next one is to click the mouse button. However, PowerPoint 2003 has a Navigation Toolbar that appears at the bottom left corner view when you move the mouse within the Slide Show. The Navigation Toolbar gives you the ability to go to the next, the previous, or any other slide.

PowerPoint Slide Show Navigation Tool

These are the basic navigation techniques to start, navigate, and end a slide show:
Starting Slide Show

To start a slide show; click Slide Show button, or press F5, or use Slide Show menu > Slide Show. To go to the next slide; press [Space Bar], or → press right arrow [→] key, or click the Next button on the Navigation Toolbar , or right-click the screen, and click Next on the shortcut menu. To go to the previous slide; ← press left arrow [←] key, or click the Previous button on the Navigation Toolbar , or right-click the screen, and click Previous on the shortcut menu. To end a slide show; press [Esc], or right-click the screen, and click End Show on the shortcut menu, or click the Navigation button on the Navigation Toolbar , and click End Show.
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Annotating
While you are presenting your slide show, you may need to emphasize a certain place on a slide. If you are away from your computer you can use a wooden pointer or a laser pointer. But if you can reach your computer, PowerPoint 2003 has a very developed annotation. During a slide show you can draw freehand lines with your mouse to emphasize your ideas. Step 1: Start the slide show (F5) Step 2: You will see a Pen button on the Navigation Toolbar located at the bottom-left side of the slide. When you click it, you can access to popup menu. Click any one of the pen tools (Ballpoint Pen, Felt Tip Pen, or Highlighter). Then begin drawing.

Popup Menu

Annotating Your Show

To change the ink color: Step 1: Click the Pointer arrow Step 2: Click Ink Color. A color palette appears Step 3: Choose the color you want from the in the palette.

Deleting Your Drawings
Step 1: Click the Pen button. Step 2: You have two options; a) Eraser: erases only the drawing you click b) Erase All Ink on Slide: erases all your previous drawings on the slide.
VIEWING A SHOW

Changing Ink Color

press [E] to erase pen annotations press [A] to show the pointer arrow press [Ctrl+E] to toggle to eraser

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Other Options on the Popup Menu
PowerPoint 2003 has several useful and easy to use options on the popup menu.

Go to Slide
To jump to any slide in your slide show (even it is hidden);
Go to Slide Using Popup Menu

Right- click on the screen, click Go to Slide, and then select the slide you want to go, or Click the Navigation button on the popup menu, click Go to Slide, and then select the slide from the submenu

Custom Show
To access to your Screen when displaying your slide show; Right-click on the screen, click Custom Show, and select the show from the submenu, or
Custom Show Popup Menu

Click the Navigation button on the popup menu, click Custom Show, and select the show from the submenu.

Screen
To access to your screen when displaying your slide show; Right-click on the screen, click Screen, and select the show from the submenu, or Click the Navigation button on the popup menu, click Screen, and select the show from the submenu. Black Screen: Temporarily shows a black screen during a presentation. This is usually used when you are running your presentation on more than one monitor. The slide area for audience turns black but your monitor continues to show your slide show. White Screen: Like Black Screen shows a White Screen to your audience. Speaker Notes: You can add Speaker Notes easily while you are presenting your slide show.
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Some Options From Popup Menu

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Help
You can get quick help during a slide show. The quick help contains a list of very useful keyboard short-cuts: Right-click on the screen, click Help, or click the Navigation button on the popup menu, click Help.

Getting Help Using Popup Menu

Slide Show Help ( keyboard shortcuts for common operations)

Review
In this chapter you have learned that you have lots of options while you are presenting your slide show;
You have toolbar options, keyboard shortcuts, and popup window commands to use different tasks. You can use different pen tools and pen colors to point any particular point during your presentation, you can save these annotations if you want. You can show your hidden slides if you change your idea during the slide show. You can change your slide show to any custom show during the slide show. When presenting your slide show, you can get quick help using right click or popup menu.
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Questions
1. PowerPoint 2003 Navigation Toolbar appears at the bottom left corner when you move the mouse within the Slide Show view. (T)(F) 2. The Navigation Toolbar gives you only the ability of going to the next and the previous slides. (T)(F) 3. Annotating is needed when you need to emphasize a certain place on a slide during the slide show. (T)(F) 4. You can change the ink color of your freehand lines. (T)(F) 5. You can jump to any slide in your slide show at any time during the slide show. (T)(F) 6. To access to your Custom Show when displaying your slide show; right-click on the screen, click Custom Show, and select the show from the submenu. (T)(F) 7. You can not add Speaker Notes while you are presenting your slide show. (T)(F) 8. You can get quick help (about keyboard shortcuts) during a slide show by right clicking on the screen. (T)(F) 9. To start a slide show _________________. I. click Slide Show button II. press F5 III. press [Space Bar] IV. select Slide Show menu > Slide Show A) I-II-IV B) II-III-IV C) I-III-IV D) I-II-III-IV 10.To go to the next slide _______________. I. press the right arrow key II. click the Next button on the Navigation Toolbar III. press [Space Bar] IV. right-click the screen, and click Next on the shortcut menu A) I-II-IV B) II-III-IV C) I-III-IV D) I-II-III-IV 11.To end a slide show __________________. I. press [Esc] II. click the End key on the keyboard III. right-click the screen, and click End Show on the shortcut menu IV. click the Navigation button on the Navigation Toolbar, and click End Show A) I-II-IV B) II-III-IV C) I-III-IV D) I-II-III-IV 12.To delete your drawings __________________. I. click the Pen button then select Eraser II. click the Pen button then select Erase all ink on Slide III. click Del key on the keyboard IV. press [E] to erase pen annotations A) I-II-IV B) I-II-III C) I-III-IV D) I-II-III-IV 13.You can access _________________ by right clicking on the screen. I. Black Screen II. White Screen III. Speaker Notes IV. Custom Show A) I-II-IV B) I-II-III C) I-III-IV D) I-II-III-IV

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Although, slide show is the most common way of delivering a presentation, sometimes you need to print your slides to show them on overhead projectors, or you may need to print speaker notes or handouts for audience. To access header and footer click the View menu, then Header and Footer Before printing you can customize your printouts, change paper size, change printer properties and add header and footer to make them more understandable.

Printing Slides
Step 1: Open your presentation to be printed. Then click File > Print. Print dialog box opens.

This section lets you select the printer. Print range section allows you to select slides to be printed. ‘Print what’ section allows you to select Slides, Handouts, Notes Pages, Outline View
Print Dialog Box

Adjust printer properties using Properties button. Copies section sets the number of copies. Color/Grayscale section allows you to select your printouts to be Color, Grayscale, or Pure Black and White. Preview button opens print preview window.

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Step 2: Click the Preview button, Print preview window opens. Print Preview toolbar helps you to make the adjustments. you want before printing. Click the Print button.

Print Preview Toolbar

Printing Handouts
In most cases, printing every slide in your presentation on a separate page is not a good idea. You can print more than one slide on a paper using Handouts. For example to give a copy of your presentation to your audience, you can use Handouts printing method. Handouts are useful especially when you want your audience to have the presentation as a document after the show. To do this, Step 1: Open File>Print Step 2: Change Print what section to Handouts. Now Handouts section is activated.

Handouts Section of Print Dialog Box

Slides per page changes number of pages that will be printed on a page. Order changes the order of slides (left to right or top to bottom on paper).

Print Preview of Handouts
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Printing Notes
This option prints each slide including its speaker notes under the slide if it has one. Giving speakers additional material about the current slide enables the audience to make additional comments about the slide. To print speaker notes; Step 1: Open File > Print Step 2: Change Print what section to Note Pages.
Print Preview of Note Pages (Speaker Notes)

Note: to add speaker notes, use the text box, at the bottom of the screen tittled as "Click to add notes".

Printing Outlines
Outline View of View Pane

This option prints only the text on the slides, and does not print anything else (pictures, movies, etc.). The Outline tab of slide pane will be printed. In general outline printing is used for toner and paper saving purposes. To print outlines; Step 1: File>Print Step 2: Change Print what section to Outline View.

Exporting to the MS Word
Selecting Outline View

PowerPoint has limited printing options. You can export your slides to the MS Word for better printing. To send your presentation to the MS Word: Step 1: Open File > Send To> Microsoft Office Word.

Accessing to Send to from File Menu
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Step 2: Send To Microsoft Office Word dialog box will open. You can customize your page layout for Word (This option is not included in PowerPoint). MS Word gives an opportunity to add notes for each slide on the printed presentation.

Send To Microsoft Office Word Dialog Box

A Presentation Exported to MS Word

Package for CD
What would you do if you want to run your presentation from a different computer in which the PowerPoint is possibly not installed? PowerPoint offers you to save the presentation together with the linked files on a CD and use the presentation from any computer. You can run the presentation from any computer even if it does not have PowerPoint installed. It saves the file along with a viewer program. It also provides an automatic run feature. In this way the presentation is viewed automatically upon inserting the CD. You will need a CD Burner and a blank CD to save the presentation.
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Step 1: Click File>Package for CD… Step 2: Give a title to your CD. If you don’t, PowerPoint names the CD as ‘PresentationCD’ step 3:You can add the additional files to be used in the presentation. Click the files to burn.
Package for CD Dialog Box

button to browse and add

Step 4: is used to modify the burning properties. You can set a password to open/read the files or you can enable/disable automatic starting. Step 5: You can use the option in case you do not have a CD burner or you want to create the CD at a later time. PowerPoint saves the files under a folder and names the folder as CD title.

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Review
In this chapter you have learned various and effective ways of printing your slide show;
You can add any personal information to all slides in a header or footer, such as the company name or the page number. You can print your presentations as slides, handouts, speaker notes, outlines, and export them to MS Word. Printing every slide on a separate page may not be useful, you learned printing different types of handouts. You can use Print Preview to see your presentation as on a paper before printing, change some properties or switch between slides, handouts, notes, or outlines. You can run your presentations on every computer using Package for CD...

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Questions
1. Slide show is the most common way of delivering a presentation. (T)(F) 2. You can not add a header or a footer to customize your printouts. (T)(F) 3. Print range section on Print dialog box sets the number of copies that will be printed. (T)(F) 4. Color/Grayscale section on Print dialog box allows you to select your printouts to be Color, Grayscale, or Pure Black and White. (T)(F) 5. Pure Black and White means that you will print black, white, and tones of gray. (T)(F) 6. You can not change any printing options on Print Preview toolbar. (T)(F) 7. In general, outline printing is used for toner and paper saving purposes. (T)(F) 8. You can export your slides to the MS Word. (T)(F) 9. In PowerPoint 2003 you can print _________. I. Slides II. Handouts III. Notes IV. Outlines A) I-II B) II-III-IV C) I-IV D) I-II-III-IV 10.Which one is used to select the slides tobe printed, on the Print dialog box of PowerPoint 2003? A) Printer B) Print range C) Copies D) Print what
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11.Print what section (which is replaced on Print dialog box) is used for ____________. A) selecting the printer B) selecting the slides to be printed C) setting the number of copies. D) selecting Slides, Handouts, Notes Pages, Outline View 12.You export your slides to MS Word because, _____________. A) you can not print Speaker Notes in PowerPoint 2003 B) in some conditions you can get better printing capabilities of MS Word. C) using PowerPoint 2003 you can only print every slide in your presentation on a page D) you can not use printer in PowerPoint 2003 13.What program is required to run a presentation on a computer that does not have PowerPoint installed? A) Photoshop B) Flash Player C) PowerPoint Viewer D) FrontPage

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If you want to increase the effectiveness of the presentation, permanent documents may be quite useful for the reference of the audience later on. Printing handouts may help you for this purpose; however publishing your presentation on the Internet or intranet might be a better solution since the Internet is becoming more and more important in all areas of society.

Creating a Group Home Page
Creating a presentation by using the AutoContent wizard was discussed in the first chapter. Besides, you can use this feature to create a group home page or a summary page. Group Home Page is more likely a web site rather than a presentation, and group members share and add information. Let us start AutoContent Wizard. Step 1: Click File>New Step 2: Choose Step 3: Select Group Home Page and click <Next> from the list. Step 4: Choose Web Presentation from the output types. Click <Next> Step 5: You can add a title that will be displayed on the title bar of the browser.
Adding Title

Select the Type of Presentation

Step 6: Click <Finish> button to finish creating home page.

Group Home Page Presentation View

Web Page Preview
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As you see, a sample Group Page was created with sample texts. All you have to do is to replace these texts with your own ones. A navigation menu is located on the left hand side of the slide. If you pay attention, you will see that it looks like a web site, though slides exist in place of web pages. Now let us see what will happen, when you save the presentation as a web page. You will click File>Web Page Preview to see it through a web browser. You have noticed that it has mhtml:file on the title bar. This file type is used for web archive purposes. PowerPoint can save the whole presentation with all the texts, animations and effects as a single file. But the viewers must have higher versions of the web browsers to view it correctly.

Saving a Presentation
There are several ways of saving your presentation according to your purpose of use.

Saving as an MHT (Single File Web Archive)
You can save the presentation as a web archive. This feature lets you save all the contents as a single file. On the other hand, it slows down the web page loading. It is better to use an MHT archive in a local area network or as an attachment to an e-mail. Step 1: Choose Single File Web Page from the Save as type dropdown box. Save as dialog box changes and Publish and Change Title appears on top of the File Name tab. This title appears on the title bar of the browsers when the presentation is viewed in the Internet. It is the main title by default. If you want, you can add a descriptive title for your presentation, or simply type the name of the company. Step 2: Publish option will be discussed later in this unit. It is used to change some properties of the web site format. Step 3: Just give a name and click the <Save> button. Now go to the location where you saved your file and double-click to see what you have created. When clicked, your presentation will start in the web browser.
CREATING A WEB PRESENTATION

Save as Web Page Dialog Box

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Page title added in the Save as dialog box. Slide titles has the role of navigation menu to switch between the slides.

Slide navigation control bar

Previous Slide

Expand/Collapse Outline

Show/Hide outline

Slide Navigation Control Bar.

Saving as a Web Site
Single File Web page is a new type, so the older versions of the browsers do not support this type. You can use web page format for older version of browsers that do not run web archive files. When using web page option, PowerPoint creates a folder and puts all the components of your presentation including pictures in this folder. It creates an array of GIF and HTM files, - and WAV, AVI, JPG and other file types depending on your presentation. To save a presentation as a Web Site, choose web page from the Save as type combo box in the Save As dialog box.
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Show full screen slide show

Next slide

Publishing to the Internet
So far you have learned how to save the presentation without changing the web site features. If you click necessary for web creating. Publish what? Use this section to specify whether you want to create a web page of the whole presentation or of a custom show. Display speaker notes This option is selected by default. Uncheck this option if you do not want the viewers to see your notes automatically. You can leave this option checked if you publish the presentation for reviewing purposes. Browser support This section has three options; Microsoft Internet Explorer 4.0 or later (high fidelity): When this option is selected, almost all of the effects, sound, transitions etc. of the presentation are transferred to the web page. Viewers can see the animation in full screen mode, or they can edit the presentation in PowerPoint later. Use this option if you are sure all of the viewers have the later versions of the web browsers, otherwise they will face error messages or will lose most of the animation effects. Microsoft Internet Explorer 3.0, Netscape Navigator 3.0 or later: You will lose many of the special effects that you used in the presentation. You create a presentation with basic elements; hence more people can view it. You can not open or edit this file in PowerPoint anymore. All browsers listed above: When you select this option, all versions of the browsers can view the presentation. Newer browsers can show the animation effects, but older browsers can view the basic presentation. This option creates more files and occupies more space in memory. The file sizes are important in the Internet; they affect the webpage's loading time-which is essential for viewers. It is not preferred unless it is necessary.
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while

saving, you will be able to make some arrangements that are

Publish as Web Page Dialog Box

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Publish a copy as This section is used to specify the destination folder which the presentation takes place. You can change if you want. Open published Web page in browser Select this option if you want to preview the web page immediately after the creation Web Options Click the the web page. Click this button to modify the details of

Web Options Dialog Box

General: You can enable/disable slide navigation controls (Slide navigation control bar and navigation menu).You can disable the animations if you want. If you select Resize graphics to fit browser window, it automatically fits the pictures into the browser window. Browsers: You can select the default browser with the version you want. Pictures: You can specify the screen resolution. Default resolution is 800x600 which works fine in many of the computers. If you are sure the viewers can view better resolutions, change the value as you wish. Encoding: Browsers support many languages. You can set the default language for your web page. Default language is Western European (Windows). Fonts: This tab is used to specify a font for your presentation web page. You can upload the web page to the Internet after making all the changes by using any upload manager program.

Publishing to an FTP Address
FTP (File Transfer Protocol) provides remote accessibility to the files. You usually download the files from the Internet from FTP sites. You can save the presentation in an FTP site and the others can download your presentation from that site. Step 1: While saving, choose Add Modify FTP Site from the Save In drop-down box
FTP Locations in Save As Dialog Box
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Step 2: Type the name of the ftp site address like ftp://ftp.yoursite.com. If your site requires a password, type in the password box. Anonymous is selected by default. It is used when no password is required. Click <OK> Step 3: Double-click the ftp site you have defined and click <Open> to open the web folder. Click <Save> to save the presentation to the ftp site.

Add/Modify FTP Locations Dialog Box

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Crossword Puzzle

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Across
1. 6. 8. 10. 11. 12. 13. 14. 15. 16. 17. 19. A visual display of information. A horizontal page orientation where the width is greater than the height. Default settings and formats for slides. A software application that allows for the browsing of the World Wide Web. Each individual page with information or message on it The animated way of transforming between the consequent slides. The intersection of a column and a row on a table that can contain data. The size, style, type page, margins, printing requirements, etc. of a slide. A a miniature representation of the slide. Set of data arranged in rows and columns. The main page of a Web site. A display device used to project computer images onto a screen.

Down
2. 3. 4. 5. 7. Written information given to people at a presentation. A connection between one page of a hypertext document to another. A ready-to-use graphic file. A collection of connected web pages stored on a web server. The collection of slides which is shown on a screen or monitor. 9. Contrast with landscape. 16. A mixture of characters. 18. Default PowerPoint file extension.

CREATING A WEB PRESENTATION

1. CHART 2. HANDOUT 3. HYPERLINK 4. CLIPART 5. WEBSITE 6. LANDSCAPE 7. PRESENTATION 8. TEMPLATE 9. PORTRAITE 10. WEBBROWSER 11. SLIDE 12. TRANSITION 13. CELL 14. FORMAT 15. THUMBNAIL 16. TABLE 16. TEXT 17. HOMEPAGE 18. PPT 19. DATAPROJECTOR

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Projects
1. Personal Web Page
Prepare a personal web page about yourself. Save your presentation using different saving methods.

Review
In this chapter you have learned methods for creating and publishing your presentation for web site;
Creating a web site. Saving your presentation as a web site. Publishing your site to the Internet; when you publish your site, PowerPoint 2003 creates all the files for the web site.

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Questions
1. You can publish your presentation on the Internet or intranet. (T)(F) 2. You can create a group home page using AutoContent Wizard. (T)(F) 3. You can not save your presentation in an FTP . (T)(F) 4. PowerPoint can save the whole presentation with all the texts, animations and effects as a single file. (T)(F) 5. When saving your presentation as a Web Page, PowerPoint creates an array of HTM files and other files depending on your presentation (GIF, WAV, AVI, JPG). (T)(F) 6. You can use File>Web Page Preview to see group home page in a web browser. (T)(F) 7. Which one is true? I. You can save a presentation as Single File Web Page II. You can save a presentation as Web page III. You can save a presentation as Publishing to the internet IV. You can save the presentation in an FTP site A) I-II-II-IV B) III-IV C) I-III-IV D) I-II 8. When you are publishing your site you need to modify the web page details, such as browser, picture, encoding, and font. Which button on Publish as Web Page dialog box gives you these options? A) Publish what B) Web Options C) Publish a copy as D) Display speaker notes 9. You want other users download your presentation easily. What is the most common way of doing this? A) Single File Web Page B) Web page C) FTP site D) Publishing to the internet 10.When publishing your presentation to the web you can modify __________ using Web Options… button. I. encoding II. fonts III. pictures IV. browsers A) I-II B) I-II-III C) I-III-IV D) I-II-III-IV

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Chapter 1: Getting Started with PowerPoint 1 T 2 F 3 T 4 T 5 F 6 D 7 D 8 B 9 D 10 D 11 D 12 13 14 15

Chapter 2: Creating a Slide Show 1 T 2 F 3 T 4 F 5 T 6 F 7 D 8 B 9 B 10 A 11 B 12 D 13 B 14 A 15 D

Chapter 3: Animations, Sound and Video 1 T 2 T 3 F 4 T 5 T 6 F 7 F 8 F 9 T 10 F 11 B 12 D 13 B 14 D 15 B

Chapter 4: Delivering a Presentation 1 2 3 4 5 6 7 8 T T T D D D C D Chapter 5: Viewing Show 1 T 2 F 3 T 4 T 5 T 6 T 7 F 8 T

9 A

10 D

11

12

13

14

15

9 C

10 D

11 C

12 A

13 D

14

15

Chapter 6: Printing Show 1 T 2 F 3 F 4 T 5 T 6 F 7 T 8 T 9 D 10 B 11 D 12 B 13 C 14 15

Chapter 7: Printing Show 1 T 2 T 3 F 4 T 5 T 6 T 7 A 8 B 9 C 10 D 11 12 13 14 15

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3
35mm film 9, 14, 15, 18

D
Data projector 14 Design template 9, 10, 16 Diagram gallery 27

Ink color 63, 66

L
Landscape 15, 83 Layout 8, 11, 16, 22, 32, 33, 71

A

Action buttons 39, 54, 55, 57, E 58, 59, 60 M Action settings 54, 59, 60, Effect 6, 14, 22, 43, 44, 45, 50, Mht 12, 77 60, 79, 85 Alignment 24 Motion paths 44 Ms word 70, 71, 73, 74 Animation 63, 65, 66 Mute 46 Annotation 63, 65, 66 F Autocontent wizard 8, 9, 16, 17, N Font 21, 22, 39, 80, 85 76, 85 Navigation toolbar 62, 63, 66 Format 10, 12, 20, 21, 24, 28, New presentation 8, 9, 10, 11, B 38, 39, 77, 83 17, 18 Black screen 64, 66, 87 Formatting text 38 New slide 10, 20, 21, 33, 38, 39, Blank presentation 8, 18 Foramatting toolbar 7, 18, 20, 60 21, 39 Bulleted list 22 Full screen 12, 18, 47, 79 O Bullet style 22, 23 Bullets and numbering 22

G
Go to slide 64 Grayscale 68, 74 Group home page 76, 85

C
Calculator 53, 54 Cell 29, 30, 83 Chart 31, 32, 38, 39, 40, 43,44, 49, 83 Clipart 23, 26, 27, 28, 38, 83 Clipart gallery 23, 26 Color schemes 20, 38, 39 Crop 28, 38 Custom animation 42, 44, 50 Custom show 57, 58, 59, 60, 64, 65, 66, 79

Open 13M 69, 81 Organizational chart 27 Overhead projector 6, 14, 68 Overhead transparencies 14, 18

H

P

Package for cd 14, 71, 72, 73 Page setup 15, 17 Photo album 11, 16, 17 Picture 6, 11, 16, 18, 23, 26, 27, 28, 38, 80 Placeholders 8, 32 I Pointer 29, 63 Internet 12, 48, 76, 77, 79, 80, Popup menu 42, 62, 64 Portraite 83 84, 85 Handouts 14, 18, 68, 69, 73, 74, 76 Help 55, 65, 66 Home Page 76, 85 Hyperlink 20, 53, 54, 58, 83

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Pot 12, 18 Pps 12m 18 Ppt 12, 18, 83 Presentation 6, 12 Print handouts 14, 18 Print preview toolbar 69m 74 Print what 68, 69, 70, 74 Printing handouts 69, 76 Printing notes 70 Printing outlines 70 Printing slides 68 Publish 76, 77, 79, 84, 85 Publishing to an ftp address 79, 85 Publishing to the Internet 79, 85

T
Table 29, 30, 40 Task pane 7, 32 Template 6, 10, 83 Text 21, 83 Timing 42, 55, 56 Transition 52, 55, 59, 79 Thumbnail 15, 18, 20, 83

V
Video 45 View 7, 33 View show 15, 33 Volume 46

R
Rehearse timings 55, 56, 59

W
Web browser 12, 77, 79 Web page 53, 54, 78, 79, 83 Web site 53, 78, 83 White screen 64 Wordart 24, 25, 54

S
Save 12, 71, 72, 77 Saving as an mht 77 Saving as a web site 78 Screen 6, 64 Shape 24, 25, 28, 39 Single file web page 77, 78 Slide 6, 8, 9 15, 20, 21, 33, 83 Slide design 20, 21, 32 Slide layout 8, 16, 20, 22, 29, 32 Slide master 32, 33 Slide show 15, 33, 62, 78 Slide transition 52m 55 Sound 6, 45, 46, 55 Speaker notes 64, 68, 70, 79

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P O W E R P O I N T

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