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CITY OF ALHAMBRA AGENDA ALHAMBRA CITY COUNCIL NOVEMBER 26, 2012

MISSION STATEMENT The City of Alhambra is dedicated to responsive, creative leadership and quality services, ensuring desirable neighborhoods and a supportive business environment, while being sensitive to the diversity of our community.

VISION STATEMENT The City of Alhambra shall be the premier family-oriented and economically prosperous community in the San Gabriel Valley.

Addressing the Council: Section 2.04.210 of the Alhambra Municipal Code establishes the procedures for addressing the Council. Any person wishing to address the Council during the meeting must complete a Speaker Request Card and submit it to the City Clerk. When called upon by the Mayor, please step to the podium and give your name, address and organization or other party you represent, if any, in an audible tone of voice for the record. Remarks are limited to 5 minutes. All remarks shall be addressed to the Council as a body and not to any member thereof. No person, other than the Council and the person having the floor, shall be permitted to enter into any discussion, either directly or through a member of the Council, without the permission of the Mayor. No question shall be asked a Councilperson except through the Mayor. Standards of Decorum: Any person making personal, impertinent or slanderous remarks or who shall become boisterous while addressing the Council shall be forthwith, by the Mayor, barred from the meeting. Enforcement of Decorum: The Chief of Police, or his designee, shall be Sergeant-at-Arms of the Council meetings. The Sergeant-at-Arms shall carry out all orders and instructions given by the Mayor for the purpose of maintaining order and decorum at the Council meeting. Persons Authorized to be Within Rail: No person, except City officials, their representatives, and newspaper reporters, shall be permitted within the rail in front of the Council Chamber without the express consent of the Council. Agenda Tracking Numbers: All numbers listed in bold after the title of each Agenda item are City Clerk tracking numbers that are used for filing and research purposes.

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AGENDA Regular Meeting ALHAMBRA CITY COUNCIL City Council Chambers 111 South First Street November 26, 2012 5:30 p.m. ROLL CALL: COUNCIL: FLAG SALUTE:

Sham, Yamauchi, Placido, Ayala, Messina Led by Mayor Messina

READING OF ORDINANCE TITLES Government Code Section 36934 requires that all ordinances be read in full prior to City Council taking action on the ordinance. By listing the ordinance title on the Council agenda, Council may determine that the title has been read. Recommended Action: By motion, determine that the titles to all ordinances which appear on this public agenda have been read, and waive further reading.

CLOSED SESSION & CITY ATTORNEY ANNOUNCEMENT re SAME - F2M12-14 The City Council will move into a closed session pursuant to applicable law, including the Brown Act (Government Code Sec. 54950, et seq.) for the purposes of conferring with the Citys Real Property Negotiator, and/or conferring with the City Attorney on potential and/or existing litigation, and/or discussing matters covered under Government Code Section 54957 (Personnel), and/or conferring with the Citys Labor Negotiators as follows; provided, however, prior to so moving into closed session, the City Attorney shall make any announcements required by the Brown Act pertaining to such closed session matters: Conference with Real Property Negotiator (Govt. Code Section 54956.8): None Conference with Legal Counsel--Existing Litigation (Govt. Code Section 54956.9(a): None Conference with Legal Counsel - Anticipated Litigation: Significant exposure to litigation pursuant to Govt. Code Section 54956.9(b): 1 matter. Initiation of litigation pursuant to Govt. Code Section 54956.9(c): 1 matter. Discussion of Personnel Matters (Govt. Code Section 54957): Public Employee Appointment - Title: City Manager Conference with Citys Labor Negotiator (Govt. Code Section 54957.6): City designated representatives: Mayor and City Attorney; Unrepresented Employee: current City Manager

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RECONVENE & CITY ATTORNEY REPORT: In the event the City Council moves into a closed session, the City Council shall reconvene at 7:00 p.m. and the City Attorney shall report upon the closed session if required. CEREMONIAL 1. PROCLAMATION: ALL SOULS CENTENNIAL DAY F2M12-3 Ratify the action of Mayor MESSINA in proclaiming December 8, 2012 as All Souls Centennial Day in Alhambra. All Souls Church is known as the Gateway, the first to provide discipleship among all Catholic churches in the San Gabriel Valley and the first offshoot of the San Gabriel Mission. The All Souls community endeavors to support enrichment of the diverse population in Alhambra and the San Gabriel Valley through education and community support. The church is celebrating 100 years of mass on December 8, 2012. Mayor Messina will present the proclamation at the All Souls Church mass on Sunday, December 8, 2012.

PRESENTATION 2. STRATEGIC PLAN UPDATE F2M11-36 On October 30, 2012, the City Council and Executive Staff met to review the current three-year goals (2011-2014) and six-month objectives to implement the Citys strategic plan. Approximately every six months, the City Council and Executive Staff meet to update the objectives. During the strategic planning process, it was determined that staff will review the progress of the goals and objectives and present to the City Council the status on a monthly basis. Recommended Action: presented this evening. Council receive and order filed the informational report

CONSENT AGENDA (Item Nos. 3 13) All items listed under the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion unless a citizen or Council member requests otherwise; in which case, the item will be removed for separate consideration. 3. RESOLUTION TO CAST VOTES FOR REPRESENTATIVE OF THE SAN GABRIEL BASIN WATER QUALITY AUTHORITY BOARD F2M12-46, R2M12-33 Staff requests that the City Council approved a resolution to cast votes for Councilmember Luis Ayala to represent cities in the San Gabriel Basin with prescriptive pumping rights, as a member of the San Gabriel Basin Water Quality Authority. Due to a vacancy on the current San Gabriel Basin Water Quality Authority Board (WQA), a nomination period was opened to accept nominations for a new Board Member to represent cities with prescriptive pumping rights. Alhambra Councilmember Luis Ayala 3 11-26-12

was nominated by the City to fill the vacancy. No other nominations were received by the WQA. Recommended Action: City Council adopt Resolution No. R2M12-33 entitled: A Resolution of the City Council of the City of Alhambra, California, casting its vote(s) for Councilmember Luis Ayala to represent cities with prescriptive pumping rights on the Board of the San Gabriel Basin Water Quality Authority 4. AMEND AGREEMENT: LOS ANGELES COMMUNITY COLLEGE DISTRICT FOR CONTRACT EDUCATION SERVICES F2M6-50, C2M10-54, M2M12-134 Staff requests approval and authorization to amend an Agreement between the Los Angeles Community College District on behalf of East Los Angeles College and the Alhambra Fire Department to continue to provide mutually agreed upon and approved educational training courses that meet the needs of the Alhambra Fire Department. Recommended Action: City Council approve that certain Amendment No. 2 to Agreement (City of Alhambra Contract No. C2M10-54) by and between the City of Alhambra and Los Angeles Community College District and by this reference incorporated herein and made a part hereof as though fully set forth herein; authorize the City Manager and Fire Chief to execute said amendment; direct the Director of Finance to designate all generated training funds from this agreement with East Los Angeles College into the Fire Department training account number 101.30.3210.62520; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12134)

5.

FY 2011 STATE HOMELAND SECURITY GRANT - F2M1-106, C2M12-38, M2M12-137 Staff requests that the City Council approve an agreement with Los Angeles County and accept the FY 2011 State Homeland Security Grant Program (SHSGP) in support of the Los Angeles Fire Chiefs Association Regional Training Group. The Los Angeles Operational Area Approval Authority for the Homeland Security Grant Program established priorities for approval that focused on enhancing and expanding existing specialized resources that will improve the Operational Areas ability to prepare for and respond to terrorism/weapons of mass destruction events, while providing an opportunity for cities to apply for funding to meet their needs. The total FY 2011 SHSGP funds allocated to the Alhambra Fire Department by the Approval Authority is $13,000.00. Recommended Action: City Council accept the grant in the amount of $13,000 and direct the Finance Director to establish FY 2011 State Homeland Security Grant line and/or cost center account as required for accounting purposes; appropriate funds in the amount of $13,000.00 to the Fire Department for the confined space search and rescue listening device; authorize the Fire Chief to sign the FY 2011 State Homeland Security Grant Program agreement with Los Angeles County and make necessary purchases of approved emergency equipment as submitted to the OA Approval Authority and the State of California Office of Homeland Security. (M2M12-137)

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6.

APPROVE CONTRACT: PARKING CITATION PROCESSING SERVICES F2M2-59, C2M7-64, M2M12-135 Staff requests that the City Council authorize a six month agreement between the City of Alhambra and the City of Inglewood for contract parking ticket processing services. Upon approval of this six month agreement for the parking ticket enforcement, all current conditions shall remain in effect, including fees. The new term will be December 1, 2012 through June 30, 2013. Recommended Action: City Council approve that certain six month Agreement for contract parking ticket processing services (Contract No. C2M7-64) by and between the City of Alhambra and the City of Inglewood and by this reference incorporated herein and made a part hereof as though fully set forth herein; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-135)

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CONTRACT RENEWAL: CITYS WEBSITE CONTENT MANAGEMENT SOFTWARE F99-34, C2M1-90A, M2M12-138 Staff requests City Council approval of the renewal of an annual contract with Adobe Systems Inc., effective November 29, 2012 through November 28, 2013, for their webbased content management software known as ADOBE Publish which is used to maintain the Citys website. Recommended Action: City Council approve a renewal of the contract with Adobe Systems, Inc., subject to final language approval by the City Manager and the City Attorney, in an amount not to exceed $10,400.04; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-138)

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AUTHORIZATION TO MAINTAIN CONTRACT SERVICES WITH CITY OF WEST COVINA FOR LEASE AND SUPPORT OF COMPUTER AIDED DISPATCH (CAD) AND RECORDS MANAGEMENT SYSTEMS (RMS) SOFTWARE APPLICATIONS F2M3-57, C2M3-45, M2M12-139 Staff requests that the City Council authorize the maintenance of Contract No. C2M3-45 for the lease and support of Computer Aided Dispatch (CAD) and Records Management System (RMS) software applications utilized by the Police Department for Fiscal Years 2012/2013 through 2016/2017. The software applications provided by the West Covina Service Group and utilized by the Police Department are proprietary in nature and protected as intellectual property. The West Covina Service Group is the sole provider for lease access and maintenance to this system. Recommended Action: City Council authorize maintenance of Contract No. C2M345 by and between the City of Alhambra and West Covina Service Group for the lease and support of Computer Aided Dispatch (CAD) and Records Management System (RMS) software applications utilized by the Police Department for Fiscal Years 2012/2013 through 2016/2017; and, direct staff to undertake the steps necessary to finalize Councils action. (M2M12-139) 5

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9.

TRACT MAP NO. 71597 - F2M12-11, M2M12-140 Tentative Tract Map No. 71597 was approved by the Planning Commission on November 7, 2011. The project is a 42 unit senior citizen condominium complex located at 201 North Monterey Street. All conditions of approval of the Tentative Tract Map have been met including the municipal restrictions, reviewed and approved by the Planning Division staff. The City Engineer has signed the Tract Map and recommended recordation of the same. Consequently, approval and recordation of this map is now appropriate. Recommended Action: follows: City Council adopt Minute Order No. M2M12-140 as

RESOLVED by the Alhambra City Council as follows: SECTION ONE: Based upon the recommendation of the Director of Development Services in her report dated April 9, 2012, this Council hereby finds and determines that the herein below described project will not violate any of the provisions of Sections 66473.5, 66474, 66474.1 and 66474.6 of the Subdivision Map Act of the State of California relating to findings for approval. SECTION TWO: This Council hereby approves TRACT MAP NO. 71597 for the 42 unit condominium project located at 210 North Monterey Street and authorizes the City Clerk to endorse on the face of the map the certificate which embodies the approval of said map. 10. MINUTES Recommended Action: City Council review and approve as submitted the Minutes of the October 30, 2012 special Meeting of the Alhambra City Council.

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PERSONNEL ACTIONS F2M12-2 Recommended Action: City Council ratify the actions of the City Manager set forth in that certain Personnel Actions document dated November 26, 2012 showing the various appointments, classifications, salary changes, etc., since the last City Council meeting.

12.

TREASURERS REPORT - F2M12-1 Recommended Action: City Council receive and file as submitted the Treasurer's Report prepared by the Director of Finance for the month of October, 2012, listing all of the City's investments as of October 31, 2012.

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13.

DEMANDS - F2M12-1 Recommended Action: City Council approve as submitted Final Check List (140643 thru 140816) in the amount of $986,039.73 for the period ending November 7, 2012 and Schedule of Wire Transfers in the amount of $1,323,423.69 for the week ending November 2, 2012; and, Final Check List (140817 thru 141023) in the amount of $480,207.30 for the period ending November 7, 2012, Schedule of Wire Transfers in the amount of $705,616.76 for the week ending November 9, 2012 and Schedule of Wire Transfers in the amount of $1,313,521.26 for the week ending November 16, 2012.

ORDINANCE FIRST READING 14. AMENDMENT TO ALHAMBRA MUNICIPAL CODE SECTION 3.32 PERTAINING TO THE CREATION OF THREE PERMANENT SPECIAL FUNDS F2M12-17, O2M124609 Staff requests that the City Council consider the first reading of an ordinance amending Chapter 3.32 of the Alhambra Municipal Code pertaining to the creation of three permanent special funds. The establishment of the Disability Access and Compliance Fund to account for the revenues received from the SB 1186 State Mandated Disability Access fees and to account for the expenditures of such funds would provide for compliance with SB 1186 guidelines and increased financial accountability and reporting. Recommend Action: 1) City Council direct the City Attorney to introduce and give first reading by title only, waiving further reading to the following ordinance entitled: Ordinance No. O2M12-4609: An Ordinance of the City Council of the City of Alhambra, California, amending Chapter 3.32 of the Alhambra Municipal Code pertaining to the creation of three permanent special funds which ordinance shall return for a second reading and adoption at the next City Council meeting; and, 2) authorize the Finance Director to undertake the steps necessary for the creation of three new special revenue funds the Disability Access and Compliance Fund, the Housing Asset Fund and the Redevelopment Obligation Fund.

ORAL COMMUNICATIONS (TIME LIMITATION - 5 MINUTES) Citizens wishing to address the Council on any matter which is within the subject matter jurisdiction of the City Council not on the Agenda may do so at this time. Please state your NAME and ADDRESS CLEARLY for the record. Please note that while the City Council values your comments, pursuant to January 1, 1987 amendments to the Brown Act, the City Council cannot respond nor take any action until such time as the matter may appear as an item on forthcoming agendas.

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COUNCIL COMMUNICATIONS (ANNOUNCEMENTS & FUTURE AGENDA ITEMS) F2M12 -7 Each Councilmember at his discretion may address the Council and public on matters of general information and/or concern, including announcements and future agenda items. ADJOURNMENT: The next regularly scheduled meeting of the Alhambra City Council will be held on Monday, December 10, 2012 at 5:30 p.m., in the Alhambra City Hall Council Chambers, 111 South First Street, Alhambra, California. NOTICE Agenda Items: Copies of the staff reports or other written documentation relating to the items listed on this agenda are on file with the City Clerk in Alhambra City Hall, located at 111 South First Street, Alhambra, California, and are available for inspection during regular office hours, Monday through Friday from 8:00 a.m. to 5:00 p.m. Broadcast of Meeting: The regular meetings of the Alhambra City Council are recorded and are broadcast on Charter Channel 3 at 7:30 p.m. on the Thursdays and Mondays following the meeting. Recordings are also available for viewing by the public at the Alhambra Public Library and, upon appointment, in the Administrative Services Department. Americans with Disabilities Act: If you require special assistance to participate in any City meeting (including assisted listening devices), please contact the City Clerk's Office (626) 5705090. Notification of at least 72 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting.

LAUREN MYLES, CMC CITY CLERK

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