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CITIZENS CHARTER

(CHARTER NG MGA MAMAMAYAN NG WMSU)

CAMPUSES, COLLEGES & EXTERNAL STUDIES UNITS WMSU leads the region in training students to become competent and Competitive professionals through the following colleges and institute: College of Agriculture College of Architecture College of Criminology College of Education College of Engineering and Technology College of Forestry and Environmental Studies College of Home Economics College of Law College of Liberal Arts College of Nursing College of Physical Education, Recreation and Sports College of Public Administration and Development Studies College of Science and Mathematics College of Social Work and Community Development Institute of Asian and Islamic Studies WMSU also maintains the following campuses: Campus WMSU Main Campus, Lot 1 Main Campus, Lot 2 College of Agriculture College of Agriculture Baliwasan, Zambo. City Baliwasan, Zambo. City San Ramon, Zambo. City San Ramon, Zambo. City 5.7 has 2.2 has 20.0 has 200.0 has Location Area ESU Tungawan Ipil Sta. Clara Siay Imelda Diplahan Malangas Alicia Mabuhay Olutanga Zamboanga del Sur National High School Pitogo Aurora Molave Curuan ESU Location (City/Municipality/Province) Tungawan, Sibugay Ipil, Zamboanga Sibugay Naga, Zamboanga Sibugay Siay, Zamboanga Sibugay Imelda, Zamboanga Sibugay Diplahan, Zamboanga Sibugay Malangas, Zamboanga Sibugay Alicia, Zamboanga Sibugay Mabuhay, Zamboanga Sibugay Olutanga, Zamboanga Sibugay Pagadian City Pitogo, Zamboanga del Sur Aurora, Zamboanga del Sur Molave, Zamboanga del Sur Zamboanga City

WMSU External Studies Units Malangas External Unit Campus Malangas, Zambo. Del Sur 3,600 sq.m WMSU Integrated CISs Dumingag Campus Dumingag, Zambo. Del Sur ( Zamboanga del Sur Agricultural College) 72 has

CURRICULAR OFFERINGS

I.

GRADUATE LEVEL (DEGREE) 9. Master of Science in Teaching Major: Biology Chemistry Physics 10. Master of Arts in Nursing (MAN) Fields of Specialization: Medical-Surgical Nursing Nursing Education 11. Master of Nursing (MN) Fields of Specialization: Medical-Surgical Nursing Maternal and Child Health Nursing Psychiatric-Mental Health Nursing 12. Master of Social Work (MSW) Fields of Specialization: Social Administration Community Organization Clinical Social Work Practice 13. Master of Science in Physical Education (MSPE) Field of Specialization: Dance Recreation Sports 14. Master of Science in Structural Engineering 15. Master of Science in Environmental Engineering Fields of Specialization: Environmental Management and Technology (EMT) Water and Wastewater Engineering (WWE)

7.

1. Doctor of Public Administration (DPA) 2. Doctor of Philosophy in Education (Ph.D.) 3. Doctor of Education (Ed.D.) Major: Educational Administration 4. Doctor of Philosophy in Science Education Major: Biology Chemistry Physics Mathematics Education 5. Master of Public Administration (MPA) Fields of Specialization: Personnel Administration Organization and Management Fiscal Administration Program Dev. and Adm. 6. Master in Local Government Administration (MLGA) Fields of Specialization: Socio-Economic Dev. Adm. Political Dev. Administration Master of Arts in Education (MA) Major: Special Education Educational Administration Educational Guidance Psychology Social Studies Language Teaching (English) 8. Language Teaching (Filipino) School Health Education Home Economics Mathematics Education 9. Master of Arts in Science Education

16. Master of Engineering Education Fields of Specialization: Civil Engineering Electrical Engineering Mechanical Engineering Environmental Engineering Information and Communication Technology 17. Master of Science in Agronomy 18. Master of Science in Criminal Justice (MSCRIM) GRADUATE LEVEL (NON-DEGREE) 1. Professional Diploma in Education (P.D.) Major: Language Teaching (English) Educational Administration 2. Professional Master in Nursing Certificate (PMNC) Fields of Specialization: Medical-Surgical Nursing Maternal and Child Health Nursing Psychiatric-Mental Health Nursing 3. Certificate in Governmental Management (CGM) Fields of Specialization: Personnel Administration Organization and Management Fiscal Administration Program Development and Administration

3. Bachelor of Science in Agricultural Business (BSAB) 4. Bachelor of Agricultural Technology (BAT) 5. Bachelor of Science in Agricultural Engineering (BSAE) 6. Bachelor of Science in Forestry (BSF) 7. Bachelor of Science in Nursing (Consortium w/ Basilan State College 8. Bachelor of Science in Nursing Revised 9. Special Curricular Programs in Bachelor of Science in Nursing For M.D. and Health Related Degree Graduate For Non-Health Related Degree Graduates 10. Bachelor of Science in Nursing Special Program for Chinese Students 11. Bachelor of Elementary Education (BEED) Major: Pre-School Education Mathematics Special Education General Education 12. Bachelor of Secondary Education (BSED) Major: English Filipino Values Education Music, Arts and Physical Education Physical Science Biological Science Social Studies

II. UNDERGRADUATE LEVEL (POST BACCALAUREATE) 1. Diploma Program in Physical Education (DPPE) UNDERGRADUATE LEVEL (BACCALAUREATE) 4

1. Bachelor of Laws (LLB) 2. Bachelor of Science in Agriculture (BSA) Major: Crop Science Animal Science 13. Certificate in Special Education Program Open University System (OUS) 14. 15. 16. 17. 18. 19. 20. 21. 22. Professional Education Certificate (PEC) Bachelor of Science in Home Economics (BSHE) Bachelor of Science in Nutrition and Dietetics (BSND) Bachelor of Science in Food Technology (BSFT) Bachelor of Science in Civil Engineering (BSCE) Bachelor of Science in Mechanical Engineering (BSME) Bachelor of Science in Electrical Engineering (BSEE) Bachelor of Science in Computer Engineering (BSCoE) Bachelor of Science in Computer Science Major: Information Technology Software Technology Bachelor of Science in Geodetic Engineering (BSGE) Bachelor of Science in Industrial and Management Engineering (BSIME) Bachelor of Science in Environmental Engineering (BSEnE) Bachelor of Science in Sanitary Engineering (BSSE) Bachelor of Science in Architecture (BSArch) Bachelor of Science in Social Work (BSSW) Bachelor of Science in Community Development (BSCD) Bachelor of Science in Biology (BSBio) Bachelor of Science in Chemistry (BSChem) Bachelor of Science in Mathematics (BSMath) Bachelor of Science in Physics (BSPhysics) Bachelor of Science in Statistics (BSStat) Special Degree Program for Foreign Students (3-year and 1 summer course) Degree: Bachelor of Science in Computer Science Bachelor of Arts in Economics/Business 37.Bachelor of Arts (AB) Major: English Filipino Political Science Mass Communication-Journalism Mass Communication-Broadcasting 38. Bachelor of Science in Economics (BSEco) 39. Bachelor of Science in Psychology (BSPsych) 40. Bachelor of Science in Islamic Studies (BSIS) 41. Bachelor of Science in Criminology (BSCrim) Major: Police Administration 42. Bachelor of Physical Education (BPE) 43. Bachelor of Science in Accountancy 44. Bachelor of Science in Hotel and Restaurant Management (BSHRM) 45.Bachelor of Science in Environmental Science 46.Bachelor of Science in Agro-Forestry

23. 24. 25. 26. 27. 28. 29. 30. 31. 32. 33. 34. 35.

36. Bachelor of Arts in Asian Studies Major: Southeast Asian Studies 5

UNDERGRADUATE LEVEL (PRE-BACCALAUREATE) 1. 2. 3. 4. 5. 6. 7. 8. Diploma in Agricultural Technology (DAT) General Engineering (2 years) Certificate in Drafting Technology Certificate in Building Technology & Utilities Certificate in CADD Associate in Computer Science Diploma in Food Processing Special Tertiary Education Program (STEP) for Exceptionally Abled Students and Youths (EASY) 9. Diploma in Sports Coaching (DISC) 10. Diploma in Arabic Language (DAL) 11. Certificate in Asian Language Proficiency (CAL) III. EXTERNAL STUDIES UNITS (ESU) GRADUATE 1. Master of Arts in Education 2. Master of Public Administration POST BACCALAUREATE 1. Professional Education Certificate 2. General Education Curriculum BACCALAUREATE 12. Bachelor of Laws 13. Bachelor of Elementary Education Major: English Filipino Mathematics General Education Special Education

3.Bachelor of Secondary Education Major: English Mathematics Music, Arts, and Physical Education Biological Science Social Studies 4. Bachelor of Science in Accountancy 5. Bachelor of Science in Criminology 6. Bachelor of Science in Psychology 7. Bachelor of Agricultural Technology 8. Bachelor of Science in Social Work 9. Bachelor of Science in Community Development 10. Bachelor of Science in Computer Science 11. Bachelor of Science in Civil Engineering 12. Bachelor of Arts Major in Political Science

IV. NON-FORMAL EDUCATION IN-CAMPUS 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. Baking Basic Automotive Mechanic Basic Computer Repair Basic Electronics Cellphone Repair Cooking/Food Processing Cosmetology Garment Technology Master Cutting Novelty Practical Electricity/Motor Rewinding Ref. and Aircon. Repair

OFF-CAMPUS 1. Baking 2. Basic Automotive Mechanic 3. Basic Computer Repair

WMSU @ 108
The Western Mindanao State University started as a Secondary School in 1904. In 1914, it became a Provincial Normal School. It became the Zamboanga Normal School in 1918, and was transformed into the Zamboanga Normal College in 1961. It evolved into the Zamboanga State College in 1969 by virtue of RA 5492. In June 1978, PD 1424, signed by then President Ferdinand E. Marcos, transformed the Zamboanga State College into the Western Mindanao State University that it is today.
(Ang Western Mindanao State University ay nagsimula bilang isang paaralang pansekundurya anong 1904, Noong 1914, ito ay nagging isang Provincial Normal School. At naging Zamboanga Normal School noong 1918, at napangalanang Zamboanga Normal College noong 1961. Ito ay nabago at napangalanang Zamboanga State College noong 1969 sa bisa ng RA 5492. At noong 1978, nilagdaan ng dating Pangulong Ferdinand E. Marcos sa bisa ng PD 1424 ang pagbabago ng pangalang Zamboanga State College sa Western Mindanao State University na siyang pangalan ngayon.)

VISION To be a Center of Excellence and an internationally recognized lead institution in Human Resource Development and Research in the country and in the ASEAN region.
(Maging sentro ng kahusayan at internasyonal na makilalang pangunahing institusyon sa pagpapaunlad ng yamang-tao at pananaliksik sa bansa at sa rehiyon ng ASEAN)

MISSION To educate and produce well-trained, development oriented, and forward- looking professional and technical manpower for the socio-economic, political and technological development of the region and the country. It shall endeavor to expand the frontiers of knowledge and its uses to society through research in technology, and in the natural, physical and social sciences.
(Magturo at magkaroon ng mahusay, maunlad at may malawak na kaalamang pampropesyunal at teknikal na yamang-tao para sa socio-ekonomiko, pulitikal at teknolohikal na pag-unlad ng rehiyon at ng bansa. Pagsisikapang palawakin ang kaalaman at ang mga gamit nito sa lipunan sa pamamagitan ng pananaliksik sa teknolohiya, at sa natural, pisikal at sosyal na mga agham).

I.

ADMINISTRATIVE SERVICES (SERBISYO PANG-ADMINISTRATIBO)


HUMAN RESOURCE MANAGEMENT OFFICE

PROCESSING OF APPOINTMENTS (PAGPOPROSESO NG MGA APPOINTMENT) STEP


(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Submit his/her application letter to the Office of the President. Isabmit ang kanyang application letter sa opisina ng Presidente

2.

Receives the application letter, and then sends it to the HRM Office. Tatanggapin ang application letter at pagkatapos ipadadala ito sa opisina ng HRM Receives the application letter. For the Faculty positions HRMO sends the application letter to the Dean/Principal/Director concerned for interview by the Local Committee. For Administrative Positions, all applications are kept by 9 3-5 minutes 3-5 minuto

Office of the President Opisina ng Presidente

HRMO HRMO Staff

the HRMO for submission to the Selection Board. Tatanggapin ang application letter. Para sa posisyong Faculty Ipadadala sa HRMO ang application letter sa DEAN/Principal/Direktor na Kinauukulan para sa interbyu ng Local Komite. Para sa posisyong administratib lahat ng application letter ay itatabi ng HRMO para isabmit sa Selection Board. Sends the result of the interview by the Local Committee to the Selection Board. Ipadadala ang resulta ng interbyu ng Lokal Komite sa Selection Board. 5 Make the recommendation to the President. Gumawa ng rekomendasyon sa Presidente 6 Approves or disapproves the recommendation of the Selection Board or makes his own choice and sends the result to the HRMO for the preparation of the 2 days after deliberation 2 araw pagtapos ng deliberasyon The Selection Board (both Faculty & Administrative Personnel) Ang Selection Board ng Faculty at Adm. Personel President Presidente

2 days after the interview conducted 2 araw matatapos ang interbyu

Dean/Director/Principal Dean/Direktor/Principa l

1-2 days 1-2 araw

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appointment. Aaprubahin O di aapprubahin ang rekomendasyon ng Selection Board O gagawa ng sariling pagpili at ipadadala ang resulta sa HRMO para sa paghahanda ng Appointment Prepares the appointment and submits to the Vice President for Academic Affairs/Administrative & Finance as the case maybe, for signature. Ihahanda ang appointment at isasabmit ito sa Bise Presidente para Academic Affairs/Admi. & Finance para sa kanilang lagda. Submits the appointment to the President for signature Isasabmit ang appointments sa Presidente para sa kanyang lagda Releases the appointment to the Records Section Irerelis ang appointment sa Records Office 10 Releases copies of the appointment to HRMO, Payroll and to the employee concerned. Three copies are given to the HRM Office for the Board of Regents, Civil Service Commission and for 201 file. 5 minutes 5 minuto Records Section

30 minutes 30 minuto

HRMO

5 minutes 5 minuto

Vice President Bise Presidente

5 minutes 5 minuto

Office of the President Opisina ng Presidente

11

11

Irerelis ang mga kopya ng appointment sa HRMO, payroll at sa kinauukulang empleyado. Tatlong kopya ang ibibigay sa HRM office para sa Board of Regents, Civil Service Commission at sa 201 fayl. A Report on Personnel Action (ROPA) is sent to CSC. Isang report sa Personnel Actyion (ROPA) ang ipadadala sa CSC.

Before the 15th day of the following month Bago ang Ika-15 araw ng susunod na buwan.

HRMO

Once hired, appointee is required to submit the following requirements for first payment to the Human Resource Management Officer II: Kapag tanggap na, ang appointee ay kailangang mag-sabmit ng sumusunod na rekwayrments para sa first payment sa Human Resource Manangement Officer II: 1. Personal Data Sheet with 2 pictures (2X2) (CSC Form 212) 2. Oath of Office (Panunumpa sa Katungkulan) 3. Two (2) copies of Report of First Day of Service 4. Position Description Form (PDF) 5. Medical Certificate with Documentary Stamp and Result of Medical Physical Tests (Form 11) 6. Assets & Liabilities and Net worth 7. Copy of CSC Report of Rating/RA 1080 (For eligibles) 8. Copy of Birth Certificate (For married individuals) 9. Copy of Marriage 10. Copy of NBI Clearance 11. Transcript of Records 12. GSIS application for membership 13. Philhealth Insurance Application (PMRF) 14. Copy of Clearance from former office (For re-employment) - End of Procedure12

Kapag tanggap na, ang appointee ay kailangang mag-sabmit ng sumusunod na rekwayrments para sa first payment sa Human Resource Manangement Officer II: 1. Personal Data Sheet with 2 pictures (2X2) (CSC Form 212) 2. Panunumpa sa Katungkulan 3. Dalawang (2) kopya ng Report ng First Day of Service 4. Position Description Form (PDF) 5. Medical Certificate na may Documentary Stamp at Result ng Medical Physical Tests (Form 11) 6. Assets & Liabilities and Net worth 7. Kopya ng CSC Report of Rating/RA 1080 (For eligibles) 8. Kopya ng Birth Certificate (Para sa mga may-asawa) 9. Kopya ng Marriage Contract 10. Kopya ng NBI Clearance 11. Transcript of Records 12. GSIS application for membership 13. Philhealth Insurance Application (PMRF) 14. Kopya ng Clearance mula sa dating opisina (For re-employment) - Wakas ng mga Hakbangin

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Remuneration
STEP (hakbang ) 1 2 PROCEDURE (Hakbangin) Appointee submits the required documents. Isasabmit ng appointee ang mga kailangang dokumento HRMO II, once completed, the documents are collated and forwarded to the payroll section for the first payment. HRMO II, kapag kumpleto na, ikokoleyt at ifoforward sa payroll section para sa first payment. For normal circumstance, duration of activity takes 2 to 5 days. Sa Karaniwan, tatagal ang Gawain ng mga 2-5 araw. Person Responsible (Taong may panagutan)

OTHER PERSONNEL REQUESTS IBA PANG PERSONNEL REQUESTS.

TYPES OF FORM Uri ng Form


1. Flexi time schedule

APPLICATION DATE Petsa ng Application


At least 1 week before the date of effectivity. At least 1 linggo bago ang araw ng kabisaan Immediate Immediate Before submission of Daily Time Record Bago ang sabmisyon ng Daily Time

PROCESSING TIME Panahon/Oras ng Pagpoproseso


2 to 5 working days 2 hanggang 5 araw

REQUIRED ATTACHMENTS Rekwayrd Attachments


Recommendation from the immediate supervisor Rekomendasyon mula sa immediate supervisor Request form Request form -Leave form with Medical Cert. ( if SL for more than Five (5) days)

2. Service Record 3. Certification of Employment 4. Processing of application for leave Pagpoproseso ng

2 to 5 minutes 2 hanggang 5 minuto 2 to 5 minutes 2 hanggang 5 minuto 10 to 15 minutes 10 hanggang 15 minuto

-Letter of request for Vacation Leave (For


long Duration) 14

application for leave

Record

- Leave form with Medical Cert. ( if SL higit sa 5 araw

-Letter of request for


(Para mahabang bakasyon)
5. Secure needed form at the HRM office Kumuha ng kinakailangang form sa opisina ng HRM 1 to 5 minutes 1 hanggang 5 minuto Request form

Vacation Leave

Note: Persons in charge; HRMO II, HRM Asst, Clerk II.

RECORDS AND ARCHIVES OFFICE

STEP (Hakbang ) 1.

CUSTOMER/ APPLICANT (Aplikante)

SERVICE PROVIDER (Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY (Panahong Itatagal)

FEE (Bayad)

PERSON RESPONSIBLE (Tauhang may Panagutan) Records and Archives Officer

FORMS

To keep track of files lent out, a log book or Charge out Slip is maintained. Para magkaroon ng track sa files ng mga hiniram ang log book o change out slip ay manatili. Loan period of records on files is limited only up to at least seven (7) days depending on the classification of the file. 15

2.

Ang loan period ng mga record ay hanggang isang lingo lamang depende sa klasipikasyon ng mga files. Shall regularly review the Charge Out Slip for monitoring within seven (7) days the borrowed files should be returned immediately to the Records and Archives Office. Upang permanenteng masubaybayan ang change out slip agad sa Records ang Achives Office.

Personnel in-charge of files

UNIVERSITY SUPPLY OFFICE Requisition


STE P
(Hak bang)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Provides Annual Procurement Plan- All procurement should be within the approved budget of the procuring entity and should be meticulously and judiciously planned by the respective units.
Mag-laan ng Annual Procurement Plan, Lahat ng

7 calendar days
7 Kalendar days

16

bibilhin ay dapat nakapaloob sa aprobadong badget ng kinauukulan at dumaan sa masusing at mausisang pagpaplano ng bawat yunit

2.

Prepare Purchase Request based on the approved APP.


Maghanda ng Purchase Request batay sa aprobadong APP.

Supply Office

Certify as to the availability of funds and as to lawful Appropriation.


Alamin kung may pandang nakalaan at kung itoy naayon sa inilaang gugulin

Accounting

Approval of claim or expenditure as to validity, propriety and legality of the requisition. President- Total amount of Purchase Request is above Ten Thousand Pesos (-P10,000.00) Vice President for Adm. & Finance- Total amount of Purchase Request is below Ten Thousand Pesos (-P10,000.00)
Approval ng gastos ayon sa kabisaan, nito istandard at ugalidad ng rekwisisyon Pangulo- Kung ang kabuuang halaga ay higit sa sampung libong Piso (-P- 10,000.00) Pangalawang Pangulo para sa Administrasyon at Pananalapi kung ang kabuuang halaga ay mababa sa sampung libong piso (-P- 10,000.00)

PRESIDENT /VPFor Adm. & Finance

Approved copy of Purchase Request releases t to the BAC 17

Supply Office

Ang pinagtibay na sipi ng Purchase Request ay isusumite sa BAC

Bidding Process
STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Pre-procurement 1 calendar Prior to the day advertisement or the issuance of the Invitation to bid , the BAC , through its Secretariat convene for pre-procurement conference in order to confirm the description , scope of the contract, the ABC , contract duration, and to check if accordance with the APP. Procurement of goods costing Two Million Pesos below, preprocurement conference may not be required. Pre-procurement Bago isagawa ang anunsyo O ang paglathala ng Paaanyaya sa subasta, Ang BAC sa pamamagitan ng kalihim ay magpapatawag ang pulong para sa pre-procurement 18

Bids and Awards Committee

upang pagpasyahan ang diskripsyon, saklaw ng kontrata, ang BAC and panahong itatagal ng kontrata at susuriin kung ito ay umaalinsunod sa APP. Ang mga bibilhin na nakakahalaga ng Dalawang Milyon ay hindi na mangangailangan ng procurement conference. 2. Advertisement/Posting of 7 calendar invitation to biddays In all stances, posting of all bids opportunity should be made in the PhilGEPS. Advertised at least once in one (1) newspaper of general nationwide circulation before the date of issuance of the advertisement for contracts to be bid with approved budget Two Million pesos (2,000,000.00) above. Anunsyo/Paglabas ng Paanyaya sa Subasta Sa lahat ng panahon, and paglalathala ng mga subasta ay dapat isagawa sa PhilGEPS. Ang pagadvertise ay dapoat isagawa nan minsan lamang sa isang taon sa mga pahayagang pambansa na laganap sa 19 Bids and Awards Committee

buong kapulungan bago and paglabas ng advertisement para sa kontratang isusubasta na kalakip ay aprobadong badget ng Dalawang Milyong Pesos (2,000,000.00) Pre-bid conference shall discuss, among other things, the eligibility requirements and the technical and financial components of the contract to be bid. For contracts to be bid with an approved budget of less than one Million Pesos (1,000,000.00), pre-bid conferences may be conducted at the description of the BAC. Tatakdain sa Pre-bid conference and eligibility requirements at ang teknikal at pinansyal na component ng kontrata na isusubasta. Kinakailangan ang mga kontratang isusubasta ay napaploob sa aprobadong badget na hinde baba sa isang milyong piso ) P1,000,000.00). Ang Prebi conference ay maisasagawa ng BAC.

1 calendar day ( 12 calendar day before stage 4

Bids And Awards Committee

Submission & Receipt of Bid (Including opening of

1 calendar day 20

Bids and Awards Committee

bids and eligibility check) Bidders shall submit their bids through their duly authorized representative their Bidding Documents in two (2) separate sealed bid documents and which shall be submitted simultaneously. The first envelop contain the technical component of the bid, including the eligibility requirements, and the second envelop shall contain the financial component of the bid. Pagsusumite at Resibo ng Subasta (kalakip ang pagbubukas ng subasta at ang eligibility check). Ang mga sasali sa subasta ay nararapat magsumite ng kanilang subasta sa pamamagitan ng kanilang awtorisadong kinatawan. Ang kanilang mga dokumentong pangsusubasta ay nasa dalwang magkahiwalay at silyadong dokumentong pangsubasta nangisusumite nag sabay. Bid Evaluation - The BAC 1 calendar will use a non- day discretionary pass/fail criterion in evaluating the eligibility and for the technical requirements. If the bidder submits 21

Bids and Awards Committee

the required requirement, it shall be rated passed for that particular requirement. The BAC will open the second envelop after determining compliance with the requirements in the first envelop. The BAC will not open the second envelop if the first envelop was rated failed. Pagkatapos ng subastaGagamitin ng BAC and pamantayang bagsak/pasado. Magiging maingat and BAC sa pagpapasya ukol sa eligibility at teknikal na pangangailang. Kung naisumite ng mga bidder and hinihinging pangangailangan itoy mamarkahan ng pasado para sa particular na requirement na bubuksan ng BAC. 6 Post-qualification 1 calendar day The Bidder with the Lowest Calculated Bid/Highest Rated Bid shall undergo postqualification in order to determine whether the bidder concerned complies with and is responsive to all the requirements and conditions as specified in 22 Bids and Awards Committee

the Bidding Documents. Post-Qualification Ang pinakamababang at pinakamamataas na Bidder ay dadaan sa PostQualification upang matukoy kung ang Bidder ay makatugon at maging responsib sa lahat ng requirements at mga condition nakalahad sa bidding Documents. Approval of 2 calendar resolution/Issuance of day Notice of Award Pagpapaprubal ng Resolusyon/Pag-isyu ng Notice of Award Approval of resolution/Issuance of 2 calendar Notice of Award days The BAC shall (1 calendar recommend to the HOPE for BAC the award of contract to resolution the bidder with the and 1 Lowest Calculated calendar Responsive Bid/Highest Day for Rated Responsive Bid Notice of after the post- Award) qualification has been completed. Before the date of issuance of the advertisement for contracts to be bid with approved budget Two Million pesos (2,000,000.00) above. 23

Bids and Awards Committee

Bids and Awards Committee

Approval of resolution/Issuance of Notice of Award Ang BAC ay nagrerekomenda sa HOPE. Ang award of contract sa bidder na may mababang Calculated Responsive Bid/Highest Rated Responsive Bid pagkatapos ng PostQualification. Ang aprub budget na dalawang milyon (2,000,000.00) pataas ay iiadvertise bago ilagay ang petsa ng issuance. 9 Pre-bid Conference- 1 calendar before stage 4 day ( 12 Pre-bid conference shall calendar day discuss, among other things, the eligibility requirements and the technical and financial components of the contract to be bid. For contracts to be bid with an approved budget of less than one Million Pesos (1,000,000.00), pre-bid conferences may be conducted at the description of the BAC. Pre-bid Conferencebefore stage 4 Pag-uusapan ng Pre-bid ang mga ibang bagay ukol 24 Bids and Awards Committee

10

sa bidding, eligibility requirement at ng Technical at Financial components ng kontrak na dadaan sa bidding. Ang aprubadong budget na dadaan sa bidding ay hindi hihigit sa isang milyong piso (P1,000,000.00). ang Pre-bid conference ay maaaring gawin sa deskripsyon ng BAC. Submission & Receipt . 1 calendar of Bid day (Including opening of bids and eligibility check) Bidders shall submit their bids through their duly authorized representative their Bidding Documents in two (2) separate sealed bid documents and which shall be submitted simultaneously. The first envelop contain the technical component of the bid, including the eligibility requirements, and the second envelop shall contain the financial component of the bid Pagsumite at pagtanggap ng Receipt of Bid. ( Ang bidders ay 25

kailangang magsumite ng kanilang bids sa pamamagitan ng kanilang duly authorized representative. Sabay na isusumite ang dalawang magkahiwalay na kopya ng sealed bid documents. Ang unang envelope ay naglalaman ng technical component ng ginawang bidding, Kalakip ang eligibility requirements at ang pangalawang envelop ay naglalaman ng Financial Component ng Bidding. 11 Bid Evaluation 1 calendar The BAC will day use a non-discretionary pass/fail criterion in evaluating the eligibility and for the technical requirements If the bidder submits the required requirement, it shall be rated passed for that particular requirement. The BAC will open the second envelop after determining compliance with the requirements in the first envelop. The BAC will not open the second envelop if the first envelop was rated failed. 26 Bids and Awards Committee

Ebaluasyon ng bidding. Ang BAC ay gagamit ng non discretionary pass/fail na pamantayan sa pag-eevaluate ng eligibility at technical requirements. Kung ang bidder ay magsusumite ng tamang requirements, ito ay mamarkahan ng pasado. 12 Post-qualification The Bidder with the Lowest Calculated Bid/Highest Rated Bid shall undergo post-qualification in order to determine whether the bidder concerned complies with and is responsive to all the requirements and conditions as specified in the Bidding Documents. Post-qualification Ang bidder na may pinakamababang Calculated bid/pinakamataas na Rated bid ay sasailalim sa Post-Qualification para matukoy kung nacomply ng bidder ang lahat ng requirements at kondisyon na specified sa bidding documents 13 Approval resolution/Issuance of 2 calendar of days 27 Bids and Awards Committee 1 calendar day

Notice of Award 2 calendar day (1 calendar for BAC resolution and 1 calendar Day for Notice of Award) The BAC shall recommend to the HOPE the award of contract to the bidder with the Lowest Calculated Responsive Bid/Highest Rated Responsive Bid after the post-qualification has been completed. Aprubal ng Resolution/Issuance of Notice of Award 2 araw ( 1 araw para sa BAC resolution at 1 araw para sa Notice of Award) Ang BAC ay magrerecomenda sa HOPE ng Award of Contract sa bidder na may pinakamababang bid/pinakamataas na Rated Rsponsive bid pagkatapos ng post-qualification ay kumpleto. Contract Preparation and 2 calendar Signing days The BAC will prepare the contract or Abstract of Bids for the President to sign. Approval of contract by 1 calendar higher authority- day After signing the contract 28

14

Bids and Awards Committee

15

Bids and Awards Committee

or Abstract of Bids by the President, the BAC will release to the Supply Office for the preparation of Purchase Order (PO) to be approved by the President. Paghahanda ng Kontrata at Pagpipirma Ang BAC ay maghahanda ng kontrata o abstract ng bids para sa lagda ng Presidente Issuance of Notice to 1 calendar proceed- After approval of day Purchase Order, the Supply Office will serve the approved Purchase Order to the winning bidder. Approval of contract by higher authorityMatapos lagdaan ang kontrata ng Presidente, irerelis ng BAC sa Supply Office para sa paghahanda ng Purchase Order para aprubahan ng Presidente. Pag-iisyu ng Notice para sa pagpapatuloy. Pagkatapos maaprubahan ang Purchase Order, ibibigay ng Supply Office ang aprubadong Purchase Order sa nanalong bidder.

16

Supply Office

29

Purchase Order
STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Prepares Purchase Order. prepared after the approval (Abstract) of the head of on the recommendation BAC as to the outcome bidding.

PO is agency of the of the

Supply Office

2.

Ihanda ang Purchase Order. Ang PO ay ihahanda pagkatapos aprubahan (Abstract) ng puno ng ahensya ang rekomendasyon ng BAC ayon sa kinalabasan ng bidding. Preparation of Budget Utilization Request(BUR) Paghahanda ng Budget Utilization Request (BUR) Certifying as to the availability of Allotment Icertify ayon sa Availability ng allotment Certifying as to legality and necessity if the claim Icertify ayon sa legalidad at 30

Finance

Budget

End-User

pangangailangan Approved the Purchase Order as recommended by the BAC. Aprubahan ang Purchase Order ayon sa rekomendasyon ng BAC Notify the winning bidder or deliver the approved Purchase Order. Ipaalam sa nanalong bidder o idedeliver ang aprubadong Purchase Order

President

Supply

DELIVERY AND ACCEPTANCE DELIVERY AT PAGTANGGAP


STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Accepts and inspects delivered items in conformity with the Purchase Order.
Tanggapin at inspeksyunin ang mga na deliver na aytem na tumutugon sa Purchase Order.

Storekeeper

2.

Notifies member/s of the Inspection committee of the delivery for inspection. After inspection by the committee, the storekeeper makes a request for the Commission of Audit representative to inspect the item/s delivered. Within 24 hours, the Supply Office informs or submits reports to the Commission of Audit of the delivery. 31

Storekeeper

Ipaalam sa mga myembro ng Inspeksyon Kometi ang delivery para sa inspeksyon. Matapos ang inspeksyunin ng komite, ang storekeeper ay gagawa ng request para sa Commission of Audit representative para mainspek muli ang mga aytem sa loob ng 24 oras. Issusumite ng Supply Office ang mga report sa Commission of Audit delivery.

After inspection, the Storekeeper prepares Inspection and acceptance report to be signed by the End-user, Supply Officer and the member of the Inspection Committee. For inventory items, the Supply Officer will sign in the acceptance report and for equipment, the Property Officer will sign in the acceptance report. Custodianship, Issuance and Utilization of inventory items Prepares Acknowledgement Receipt for Equipment (ARE) and assigned to monitor all Property
Pagkatapos inspeksyunin, ang storekeeper ay maghahanda ng inskepsyon at acceptance report na pipirmahan ng Enduser, Supply Officer at mga myembro ng inskepsyon kometi. Para sa enventaryo aytem ang Supply Officer ay pipirma sa acceptance report at equipement, ang Property Officer ay pipirma sa acceptance report.

Supply Office Property Mgt. Office

32

PAYMENT BAYARIN

STEP
(Hakbang)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Prepares disbursement voucher and release to the Accounting Section. Ihanda ang Disbursement Voucher at relis sa Accounting Section Pre-audit as to the completeness of the documents and prepares Journal Entry Voucher (JEV) Pre-audit para sa pagkokompleto ng mga dokumento at ihanda ang Journal Entry Voucher (JEV) Certifies for cash availability and completeness of Documents I-certify para sa cash availability at pagkompleto ng mga dokumento. Approved for payment 33

Supply Office Clerk

2.

Accounting Clerk

Accountant

President Pangulo

5 6

Inaprubahan ang Bayad Prepares check Ihanda ang Tseke Countersign the check. I-countersign ang Tseke

Cashiers Clerk President and Cashier Pangulo at Cashier

PROPERTY MANAGEMENT OFFICE AND UNIVERSITY SERVICE CENTER PROCEDURE


STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1. 2. 3

ACKNOWLEDGMENT RECEIPT OF EQUIPMENT- (ARE) Transfer of Accountability Paglilipat ng Accountability Fill up Request Maintenance Equipment form Magfill-up ng Request Maintenance Equipment Form Minor cleaning for aircondition units Minor na paglilinis para sa mga air-condition units Major cleaning for aircondition units Major na paglilinis para sa mga air-condition units Minor repair for air-condition

1 day 1 araw 2 days 2 araw

Property Management Officer Property Management Officer Property Management Officer

2 hours 2 oras 3 hours 3 oras

Property Management Officer Property Management Officer

1 day 34

Property Management

units 7 Minor pag-aayos ng mga aircondition units Major repair for air-condition units Major pag-aayos ng mga aircondition units

1 araw 2 to 3 days 2 hanggang 3 araw

Officer Property Management Officer

INVENTORY TAKING
STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1. 6

Offices Colleges

2 days 3 days

Property Management Officer Property Management Officer

UNIVERSITY HEALTH SERVICES CENTER PHYSICAL EXAMINATION OF STUDENTS, FACULTY AND STAFF

STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

NEW STUDENTS - Submits laboratory results Bagong Estudyante - Ipasa ang resulta ng laboratoryo

Prepares medical/ dental records. Maghanda ng Medikal/Dental rekord.

10 minutes

University Nurse/ Dental Aide

Data Sheet

Retrieves medical/ dental record Kunin ang medical / dental 35

rekor.d OLD STUDENTS - Fills out information / data sheet Dating Estudyante Mag Fill up ng impormasyon data sheet . 2. Takes Vital Signs, temperature, blood pressure, heart rate, respiratory rate, height/ weight, Snellens Test Kumuha ng Vital Signs, temperature, blood pressure, heart rate, respiratory rate, height/ weight, Snellens Test Conducts physical examination Magsagawa ng Pisikal Eksaminasyon Gives advice, treats patient when needed; gives laboratory requests and prescription if needed. Magbigay payo, Alagaan ang estudyante kung kinakailangan, magbigay ng laboratory request at prekripsyon kung kinakailangan.

20 minutes

Physician

Medical Record

3.

10 minutes

Physician

Laboratory request form, Medical Certificate

36

OFFICE OF THE SECURITY SERVICES TANGGAPAN NG PAGLILINGKOD NA PANGKATIWASAYAN


SECURITY CHECKS AND INSPECTION PROCEDURES PARAAN NG PAGSISIYASAT-PANGKATIWASAYAN

At the gates for incoming personnel (Para sa mga tauhang papasok sa tarangkahan)
STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

All personnel entering shall be checked on their IDs and uniform. Sisiyasatin ang mga IDs at uniporme ng lahat ng mga tauhang papasok. Bags and hand carried packages will also be checked Sisiyasatin din ang mga bag at iba pang mga dala-dalahin.

10 seconds 10 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

2.

30 seconds 30 segundo

Firearms and other deadly items will be surrendered at the gates and issued receipts for those belonging to military and police personnel. Ang mga armas at sandatang nakamamatay ay isusuko sa gate at bibigyan ng resibo para sa mga military at pulis. Firearms carried by students will

30 seconds 30 segundo

30 seconds 37

Director for Security &

be confiscated and reported to the Dean of Student Affairs. Sasamsamin ang mga armas na dala ng mga mag-aaral. Ito ay ipagbibigay-alam sa Dean of Student Affairs Visitors will be asked whom they will be meeting, verified with the office concerned and will be issued visitors pass after submitting valid identification. Tatanungin ang mga panauhing papasok kung sino ang ninanais nilang kausapin. Aalamin ito sa kinaukulang tanggapan. Bibigyan ng visitors pass pagkatapos na magbigay ng mapanaligang pakakakilanlan. Visitors with no valid reasons or purpose to be inside the campus shall be refused entry. Hindi papayagang pumasok sa loob ng kampus ang sinumang panauhin na walang sapat na dahilan o sadyang pumasok sa kampus.

30 segundo

Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

2 minutes 2 minuto

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

10 seconds 10 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

At the gates for incoming vehicles


38

STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Check all in-coming vehicles to the campus (stickers, pass, car trunks, under chassis, etc.). Windows of all vehicles must be rolled down when entering.
Sisiyasatin ang lahat ng mga sasakyang papasok sa kampus (estiker, pass, car trunks, under chassis, at iba pa). Dapat nakababa ang salamin ng mga bintana ng mga sasakyang papasok sa campus.

20 seconds 20 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

2.

All motorcycle riders should deposit their drivers licenses and issued claim stubs. Upon exit, licenses shall be returned upon presentation of the claim stubs.
Idedeposito sa gate ang drivers license ng mga motorcycle riders na papasok. Bibigyan ng claim stub ang mga ito. Isasauli ang lisensya paglabas ng gate, pagsauli ng claim

15 seconds 15 segundo

39

stub. 3

Visitors will be issued visitors pass after submitting valid identification.


Bibigyan ng visitors pass ang mga panauhin pagkatapos na may maihaharap na mapanaligang pagkakakilanlan.

15 seconds 15 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

10 seconds 4

Office equipment brought out must be covered by gate pass secured from the supply.
Kinakailangang may gate pass ang anumang kagamitang pantanggapang ilalabas sa kampus. Kukunin ang nasabing gate pass sa Supply Office.

10 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

In conducting vehicle checks, minimum delay to motorist should be observed.


Sa pagsisiyasat ng mga sasakyan, dapat sundin ang di-matagal na pagbalam sa mga motorist.

15 seconds 15 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

40

Robbery, Theft and Burglary


STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Report immediately the incident or the loss of personal property to the Office of Security Services (Tel: 992 2912) or report to any security personnel at the nearest post. Ipagbigay-alam kaagad sa tanggapan ng Paglilingkod na Pangkatiwanayan (Tel. No. 9922912). Ang anumang pagkawala ng mga pag-aaring personal. Maaari ring ipagbigay alam sa malapit na security personnel. Immediately proceed to the location while at the same time an alarm will be flashed to the guards at the gates to conduct search, inspection, and seizure of suspected stolen items. Pupuntahan kaagad ang lokasyon ng pangyayari gayundin bibigyan ng alarma ang mga gwardiya sa gate upang gawin ang paghahanap, inspeksyon at pagsamsam ng pinaghihinalaang nakaw na gamit. Perpetrators will be held and brought to the security office for investigation and proper disposition.

30 seconds 30 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

2.

20 seconds 20 segundo

Security personnel

1 hour 1 oras

Director for Security & Security Personnel Director para sa pangkatiwasayan at

41

Ang mga may sala ay huhulihin at dadalhin sa security office para sa karampatang imbestigasyon at angkop na pagpapasya sa nasabing insidente. In the event nothing has been recovered and no perpetrators held, the case will be referred to the police for further investigation and solution of the case. Sakaling walang sinumang nahuli at hindi nakita ang nawawalang gamit, ihaharap sa pulis ang nasabing kaso para sa lalong imbestigasyon at kalutasan ng kaso

mga kaukulang tauhan

10 seconds 10 segundo

42

In case of fire
STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Promptly contact the Fire Department (117 or 991-2267) and Security (992-2912). Agarang tawagan ang Fire Department (117 o 991-2267) at security (992-2912)/ Upon notice of threat, a warning signal- One short & One Long Ring shall be sounded. Kung may napapansing pagbabanta, maghuhudyat ng babala, isang maiksing tunog at isang mahabang tunog.

10 seconds 10 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

2.

20 seconds 20 segundo

All persons shall evacuate the building and proceed to their designated evacuation areas or to nearest open field. Lahat ay aalis sa gusali at tutuloy sa kani-kanilang itinalagang
43

lilisaning lugar o pinakamalapit na open field.


4

Advices do not jump out of windows. Pagpayuhang huwag tumalon mula sa mga bintana

10 seconds 10 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

Once you are on the corridors, do not run. Just walk to the nearest stairway. Kapag nasa koridor, huwag tumakbo. Lumakad lamang patungo sa pinakamalapit na hagdanan. No pushing or shouting on the stairway. Huwag magtulakan at magsigawan sa hagdanan. When you reach the ground floor, run to the open field.
44

Pagdating sa baba ng gusali, tumakbo agad sa bukas na lugar. Keep clear of buildings, high walls, electric power line and dangling electric wires. Lumayo sa mga gusali, mataas na bakod, linya ng kuryente at mga nakalawit na kable ng kuryente. If you have the chance to use the fire extinguisher, use it when the fire has just started and has not yet spread. Kung may pagkakataon magamit ang fire extinguisher, gamitin ito kapag nagsisimula pa lamang ang sunog at hindi pa nagkalat ang apoy. Do not run to your classroom unless instructed to do so.
45

10

11

Huwag tumakbo papunta sa mga klasrum hanggat hindi sinasabing gawin ito. Fire safety team shall immediately respond while the BFP shall be notified for assistance. Tutugon kaagad ang Fire Safety Team habang ipagbibigay-alam kaagad sa Bureau of Fire Protection para sa pagtulong

12

The All clear signal (One Long Ring) will be sounded. Tutunog ang all clear signal (isang mahabang tunog).

10 seconds 10 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

46

Building Evacuation Guidelines- In case of Fires, Earthquakes, and Bomb Threats


STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

After the specified signal for a threat, five (5) short rings followed by a long ring will be sounded. All students, teachers, staff as well as visitors should immediately vacate classrooms, laboratories, library areas, offices and canteens. Pagkatapos ng tiyak na hudyat ng babala, limang (5) maiiksing tunog at susundan ng isang mahabang tunog ang maririnig, kinakailangang lisanin na ng lahat ng mga mag-aaral, guro, mga kawani gayundin ng mga panauhin ang mga klasrum, laboratory, aklatan, mga tanggapan at Canteens

3 minutes 3 minuto

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

2.

Calmly but quickly move from where you are to your designated areas. Follow directions of the emergency leaders. DO NOT
47

PANIC. There is no reason for it. Mahinahon ngunit dali-daling umalis sa kinaroroonan at pumunta sa itinakdang lugar. Sundin ang bilin ng emergency leader. Huwag matatakot.
3

Offices should be locked before they are vacated. In case of bomb threat, offices should be kept open after valuables have been put away; this will facilitate any search that will be undertaken. Dapat nakakandado ang mga tanggapan bago pa man ito lisanin. Sa pagbabanta ng bomba, iwang nakabukas ang mga tanggapan pagkatapos na kunin ang mga mahahalagang bagay. Makatutulong at mapadali ang gamwing pagsisiyasat. Advices occupants of various school buildings move to the following areas: ADMIN, OP, & GYMNASIUMProceed to the Rotonda Area LIBRARY, CSS, CCH RESEARCH, & COLLGE OF LAW- Proceed to 5WMSU

20 seconds 20 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

20 seconds 20 segundo

Director for Security & Security Personnel Director para sa pangkatiwasayan at mga kaukulang tauhan

48

Parking area CED & CPADS- Proceed to the open stage area CET, CARCH, HELATH CTR & SPED- Proceed to the open stage area CNURSING & CHEND- Proceed to the open stage area PRE-SCHOOL & ELEM SCHOOL- Proceed to the basketball court area HIGH SCHOOL & RSTCProceed to the open parking area in front of RSTC. CSM, IAIS, & CSWCD- Proceed to the open area in front of the food court. ICRIM & MSA- open area in front of the food court. Pagpayuhan ang mga gumagamit ng mga gusali ng paaralan na pumunta sa mga sumusunod na itinakdang lugar na paglilisan: ADMIN,OP, at GYMNASIUMpumunta sa Rotonda Area LIBRARY, CSS, CCH, RESEARCH at COLLEGE OF LAW- pumunta sa WMSU parking area. CED at CPADS- pumunta sa open stage area. CET, CArch, HEALTH CENTER at SPED- pumunta sa open stage area. CNursing at CHEND- pumunta sa
49

open stage area PRE-SCHOOL at ELEM SCHOOL- pumunta sa basketball court area. CSM, IAIS, CSWCD- pumunta sa open area sa harap ng food court. ICRIM at MSA- pumunta sa open area sa harap ng food court.

50

AUXILIARY SERVICES PANTULONG SERBISYO UNIVERSITY PRESS PAMPAMANTASANG PALIMBAGAN Job Orders from Internal Clients
STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Secure Purchase Request (PR) Form from Supply Office


Kumuha ng Purchase Request (PR) Form sa Supply Office

2.

Accomplish this request form with appropriate specifications of request materials.


Punan ng mga tamang specifications ng mga materyales ang request form.

51

Submit accomplished request form to Supply office for the preparation of the Job Order.
Isumite ang mga request form Supply Office para sa paghahanda ng Job Order.

Submits the JO to the Accounting for funding allocation and to be approved by the Office of the President.
Isumite ang Job Order sa Accounting para sa Alokasyon ng pondo at aapubahan sa Opisina ng Pangulo.

20-30 minutes 20-30 minuto

Supply Officer

Furnishes a copy of the approved JO the University Press for the Job Order to be done.
Maglaan ng kopya ng aprubadong Job Order sa Pampamantasang Palimbagan para magawa ang Job Order.

The Supply Officer

Prints and/ or binds the materials requested. The time to finish the job order depends on the volume or number of copies requested.
Imprinta /Pagisahin ang mga 52

The University Press


Pampamantasang Palimbagan

material na hinihiling. Ang nakalaang oras uang tapusin ang Job Order ay depende sa dami o kung gaano karami ang hinihiling mga koypa. 7

When the job order is completed, the University Press delivers the finished product to the requesting unit. A delivery receipt is issued by the University Press.
Kung ang Job Order ay kumpleto na, ang mga natapos na produkto ay ipapadala na ng Pampamantasang Palimbagan sa mga hinihiling na unit. Ang Pampamantasang Palimbagan ay mag-isyu ng Delivery Receipt.

10 to 30 minutes 10-30 minuto

Inspects the materials delivered


Inspeksyunin ang mga materyales na diniliber. 9

A member of the WMSU Inspector Committee


Myembro ng WMSU Inspector Committee

Submits the Statement of Account together with the delivery receipts and a copy of the approved JO to the Supply Office.
Isumite ang Statement of Account kasama ang delivery receipt at ang aprobadong kopya ng Job Order mula sa Supply 53

University Press Staff

Office. 10

Processes the payment to the University Press. Final processing of payment is done by the accounting section.
Ihahanda ang mga babayaran ng Pampamantasang Palimbagan. Ang pinal na babayarin ay sa Accounting Section

Supply Officer

11

Collects the payment. The payment is deposited to the account of University Press. A separate cash book is maintained by the University Cashier for accounting and auditing purposes.
Kolektahin ang mga bayad. Ang mga bayad ay ididiposito sa Account ng Pampamantasanag Palimbagan Ang hiwalay na cash book ay nasa pangangalaga ng University Cashier para sa Accounting at Auditing purposes.

University Cashier

12

A photocopy of the Official Receipt or OR number and date of payment is furnished to the University Press for record purposes.
Ang ikopya ng Official Receipt o ang number ng OR at ang petsa ng bayad para sa rekord ng 54

University Cashier

Pampamantasang Pallimbagan.

Job Orders from other Clients


STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

The client comes to the University Press and places the job order.

They attend to the clients need. Job orders may also be placed through telephone.

Manager or authorized staff

Inaasikaso ang pangangailangan ng mga kliyente. Ang Job Order ay maari ring idaan sa Ang kliyente pamamagitan ng pagtawag sa ay pupunta sa telephono. University Press at ibibigay ang job order
2.

Computes the price of the job order based on current cost of materials and labor. In case the printing materials are supplied by the client, only the cost of labor will be charged by the University Press. I-compute ang preso ng Job Order base sa kasalukuyang halaga ng mga materyales at paggawa. Kung sakaling ang mga materyales ay

20 to 30 minutes

Manager or authorized staff

55

isusupply ng kliyente, tanging ang halaga ng paggawa ang ichacharge sa University Press. For WMSU students and NonWMSU clients, the University Press issues a pay slip for partial payment (deposited) of not less than 30% of the total price of the job order. The payment is done at the WMSU Cashier Section. Permanent WMSU Faculty and Administrative Staff may deposit a partial payment. Partial payment as deposit is refunded ONLY in cases of non-completion of job orders. Sa mga mag-aaral at sa hindi mag-aaral, ang University Press ay mag-iissue ng pay slip para sa paunang bayad nang hindi kukulangin sa 30% na kabuuang presyo ng Job Order. Gagawin ang pagbabayad sa WMSU Cashier Section. Ang mga regular na Guro at mga kawani ng WMSU ay maaring magdeposito ng paunang bayad. Ang paunang bayad bilang deposito ay ibabalik lamang sa mga hindi kumpleto ang Job Order. Upon completion of the Job order, the University Press issues a pay slip for full payment at the Cashier Section. All payments are deposited to the account of the
56

University Press. Sa pagkukumpleto ng Job Order, ang University Press ay magiissue ng pay slip para sa kabuuang bayad na ibabayad sa Cashier Section. Ang lahat ng bayad ay madedeposit sa Account ng University Press.
5

The client presents the Official Receipt to claim the finished product of the Job Order. A photocopy of the receipt or OR# is kept by the University Press for record purposes.
Ang kliyente ay ipapakita ang recibo para makuha ang ipanagawa na Job Order. Ikopya ang recibo o ang OR number para itago ng University Press para sa record

All job orders releases are recorded in the release book maintained by the University Press. Lahat ng Job Orders na inirelis ay irerekord sa release book ng University Press.

57

SERVICES Photocopy Printing Colored Printing Picture

PRICE P 1.50 per page long or short P 2.00 per page long or short P 20.00 per page long or short Poster Size P 60.00 P 20.00 per nine copies (1x1) P 20.00 per four copies (2x2) P 20.00 mix sizes (3pcs 2x2 & 4 pcs 1x1) Soft bond P 40.00 to P 80.00 Hard bond P 160.00 to P 180.00 Standard Layout P 100.00
-

Book Binding Lay-Outing

Invitation Program Flyers Calling Card One Side News Letter Memo Pad Letter Head Cards & other small format Image Layout P 150.00 and above (depending on the complexity and design)

Charts, designing and re-designing logos, drawings for presentation, photo editing, poster design (12 x 18)

Larger Formats P 200.00 and above (Depending on the complexity and design)
58

Tarpauline size 2 square feet to 4.99 square feet Double size poster (2 of 12 x 18)

P 350.00 and above (depending on the complexity and design)


-

Tarpauline size 5 square feet and above Souvenir Program P 700.00 and above

Souvenir program not having more than 100 pages P 1,000.00 and above

Having more than 100 pages but not less than 500 hundred pages

59

UNIVERSITY GARMENT Job Orders from Internal Clients


STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Secure Purchase Request (PR) Form from Supply Office. Kumuha ng Purchase Request (PR) Form sa Supply Office. Accomplish this request form with appropriate specifications of request materials. Punan ng mga tamang specifications ng mga materyales ang Request Form. Submit accomplished request form to Supply office for the preparation of the Job Order. Isabmit ang mga Request Form sa
60

2.

Supply Office para sa paghahanda ng Job Order.


4

Submits the JO to the Accounting for funding allocation and to be approved by the Office of the President. Isabmit ang Job Order sa Accounting Section para sa alokasyon ng pondo na aaprubahan ng Opisina ng Pangulo Furnishes a copy of the approved JO the University Garment for its accomplishment. Maglaan ng kopya ng aprobadong Job Order sa University Garment para sa matapos ang proseso. Accomplished the job in accordance with the specification provided in the JO Tapusin ang trabaho ayon sa specification na nakalagay sa Job Order.

30 minutes 30 minuto

Supply Officer

The Supply Officer

University Garment staff

Delivers the finished product to the requesting unit. A delivery receipt is issued by the University

1-2 minutes 1-2 minuto 61

University Garment

Garment. Ihahatid ang natapos na produkto sa nagpagawa nito at ang resibo na Inspects the materials delivered Suriin ang mga hinatid na produkto.
9 5 minutes

30 minutes 30 minuto

A member of the WMSU Inspector Committee

Submits the Statement of Account together with the delivery receipts and a copy of the approved JO to the Supply Office. Isumite ang Statement of Account kasama ang delivery receipt at ang kopya ng naaprubahang Job Order sa Supply Officer. Processes the payment to the University Garment. Final processing of payment is done by the accounting section. Iproseso ang bayarin sa University Garment at ang pinal na proseso ay gagawin ng Accounting Section. Collects the payment. The payment is deposited to

5 minuto

University Garment Staff

10

1 hour 1 oras

Supply Officer

11

20-30 minutes 20-30 minuto 62

University Cashier

the account of University Garment. A separate cash book is maintained by the University Cashier for accounting and auditing purposes. Kolektahin ang bayad at ideposit sa account ng University Garment. Sa hiwalay na Cash Book ay mananatili sa University Cashier para sa pagbibilang at pagsusuri. A photocopy of the Official Receipt or OR number and date of payment is furnished to the University Garment for record purposes. Ang kopya ng Official Receipt o OR number at ang petsa ng pagbayad ay ibibigay sa University Garment para sa layuning irecord.

12

15-20 minutes 15-20 minuto

University Cashier

63

Job orders from other Clients


STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

The client comes to the University Garment and places the job order. Ang kliyente ay pupunta sa University Garment at ibibigay ang job order

They attend to the clients need. Job orders may also be placed through telephone. Inaasikaso ang pangangailangan ng mga kliyente. Ang Job Order ay maari ring idaan sa pamamagitan ng pagtawag sa telephono.

1 minute

Manager or authorized staff

2.

Computes the price of the job order based on current cost of materials and labor. In case the printing materials are supplied by the client, only the cost of labor will be charged by the University Garment. I-compute ang halaga ng job order ayon sa halaga ng mga materyales at labor. Kung sakaling ang printing na mga materyales ay ibinigay ng kliyente tanging ang halaga ng lobo rang babayaran sa University Garment. Issue an information slip to the
64

Manager or authorized staff

University

client for the payment of the JO with the University Cashier for the issuance of the Official Receipt (OR). Isyuhan ng information slip ang kliyente para sa bayarin ng Job Order kasama ang University Cashier para sa pagbibigay ng Official Receipt. Upon completion of the Job order, the client presents the Official Receipt to claim the finished product. A photocopy of the Official Receipt of OR Number with the date of payment is kept by the University Garment for record purposes. Kapag kumpleto ang Job Order ang kliyente ay ipapakita ang Offical Receipt para makuha ang natapos na produkto. Ang ikopya ng Offical Receipt o OR number ay itatago ng University Garment para sa layuning irecord. All job orders releases are recorded in the release book maintained. Lahat ng Job Order na inilabas ay recorded sa release book.

Garment Staff

University Garment

65

Student Uniforms
STEP
(Hakba ng)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

After paying the enrolment fees that includes uniform fee under miscellaneous, the student presents the OR together with the COR to the University Garment Shoppe. Pagkatapos magbayad ng enrolment fees kasama ang bayad sa uniporme bilang miscellaneous, ipakikita ng magaaral ang kanyang COR sa University Garment Shoppe.

2.

Take measurement of uniform after student presented the OR and COR. Prepares the Job Order (JO).
66

10 minutes 10 minuto

In-charge

Kukunin ang sukat ng mag-aaral para sa kanyang uniporme pagkatapos ipakita ang OR at COR. Ihahanda na ang JO. Accomplish the job in accordance with the specified measurement in the JO. Tapusin ang trabaho ayon sa sukat ng JO. Name of the student will be posted for claim of uniform upon presentation of the OR and COR. Ipapaskil ang pangalan ng magaaral at maari lamang makuha kung ang OR at COR ay maipresenta.

10 minutes 10 minuto

Garment Shoppe staff

Staff

67

LABOR RATES (EXCLUSIVE OF MATERIALS) ITEMS I. BLOUSE A. Long Sleeve Blouse (College) B. Short Sleeves (College) C. High School D. Elementary P 175 P 150 P 150 P 150 FEES

II. SKIRT A. Long Skirt (College) B. Short Skirt (College) C. High School D. Elementary III. POLO A. College B. High School P 200 P 175
68

P 180 P 150 P 150 P 150

IV. PANTS A. Male B. Female P 200 P 175

LABOR & MATERIALS BLOUSE/POLO UNIFORM I. ELEMENTARY A. (Boys) Small Medium Large X-Large 90.00 110.00 115.00 120.00 140.00 140.00 140.00 140.00 230.00 250.00 255.00 260.00
69

PANTS/SKIRT/JUMPER

MATERIALS LABOR TOTAL MATERIALS LABOR TOTAL PRICE/SET

123.00 136.00 178.00 192.00

200.00 200.00 200.00 200.00

323.00 336.00 378.00 392.00

550.00 580.00 620.00 650.00

B. (Girls) Small Medium Large X-Large II. HIGH SCHOOL A. (Boys) Small Medium Large X-Large B. (Girls) Small Medium Large X-Large 105.00 115.00 120.00 130.00 140.00 140.00 140.00 140.00 245.00 255.00 260.00 270.00 161.00 170.00 195.00 240.00 150.00 150.00 150.00 150.00 311.00 320.00 345.00 390.00 540.00 570.00 600.00 650.00 115.00 120.00 120.00 130.00 150.00 150.00 150.00 150.00 265.00 270.00 270.00 280.00 187.00 212.00 256.00 305.00 200.00 200.00 200.00 200.00 387.00 412.00 456.00 505.00 650.00 680.00 700.00 750.00 102.50 115.00 120.00 125.00 120.00 120.00 120.00 120.00 222.50 235.00 240.00 245.00 145.00 179.00 194.00 235.00 155.00 155.00 155.00 155.00 300.00 334.00 349.00 390.00 520.00 550.00 580.00 600.00

III. COLLEGE A. (MALE) 150.00 150.00 300.00 374.00 200.00 574.00 850.00

70

B. (FEMALE) Pants & Blouse Skirt & Blouse Long Sleeved Blouse & Pants Long Sleeved Blouse & Long Skirt 125.00 160.00 120.00 115.00 120.00 150.00 150.00 160.00 285.00 290.00 175.00 270.00 265.00 280.00 255.00 198.00 304.00 175.00 150.00 200.00 465.00 720.00 430.00 348.00 504.00 700.00 600.00 750.00

UNIVERSITY FOOD SERVICE CENTER (UFSC) Job Orders from Internal Clients
STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Secure Purchase Request (PR) Form from Supply Office. Kumuha ng Purchase Request (PR) mula sa Supply Opis. Accomplish this request form with
71

2.

appropriate specifications of request Isumite ang Request Form ayon sa tamang ispesipikasyon.
3

. Submit accomplished request form to Supply office for the preparation of the Job Order. Isumite ang Request Form sa Supply Opis upang maihanda ang JO.

Submits the JO to the Accounting for funding allocation and to be approved by the Office of the President. Isumite ang JO sa Accounting upang mainhanda ang nilaang halaga at maipaaprubahan ng opisina ng presidente Furnishes a copy of the approved JO to the UFSC. Maglaan ng kpya ng aprubadong JO para sa UFSC Proceed with the catering service as scheduled.
72

20 mins. 20 minuto

Supply Officer

15 mins. 15 minuto

The Supply Officer

UFSC

Gawin ang catering service ayon sa takdang iskedyul Inspects the materials delivered Inspektyunin ang mga materyales na nabili Submits the Statement of Account together with the delivery receipts and a copy of the approved JO to the Supply Office. Isumite ang statement of Accounts kalakip ang Delivery Receipt at kopya ng inaprubahang JO sa Supply Office Processes the payment to the UFSC. Ihahanda ang mga bayarin sa UFSC. Collects the payment. Kolektahin ang mga bayad A photocopy of the Official Receipt or OR number and date of payment is furnished to the UFSC for record purposes. Maglaan ng kopya ng Official Receipt O and numero ng OR na may petcha ng pagbayad ang dapat ibigay sa UFSC .

20 mins. 20 minuto 20 mins. 20 minuto

A member of the WMSU Inspection Committee UFSC

1-2 days 1-2 araw

Supply Officer/Accounting

10

University Cashier
20 mins. 20 minuto

11

University Cashier

73

Note: Food prices and menu are available at the Auxiliary Office and University Food Service Center (UFSC). Ang presyo at listahan ng mga pagkain ay makukuha sa opisina ng Pantulong Serbisyo at sa UFSC.

Job Orders from other Clients

STEP
(Hakbang)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Client transact booking for catering service with the UFS Business Center, supplying all the information needed as to time, date, place,
74

contact person, activity, pre-group package food, etc.


Ang kliyente ang magbooking para sa catering service ng UFSC Business Center, itala and lahat ng kailangang impormasyon tulad ng oras, petsa, lugar, contact person, activity, pre-group package food, atbp. 2.

Prepare the caterer-client contract and issue pay slip to the client based on agreed arrangement either for full payment or partial payment/ allowable deposit only
Ihanda ang Kontrata ng kliyenteng nagpa cater at bigyan ng payslip ayon sa npagkasunduan. Maaring o parsyal payment lamang

15 mins. 15 minuto

UFS Business Center

Client do the payment with the University Cashier and provide a photocopy of the OR or simply show the prove of payment OR.
Ang Kliyente ay magbabayad sa University Cashier at maglaan ng kopya ng OR o ipakita lamang and pruweba ng pagbayad.

Confirm the payment made and proceed with the final signing of the contract to bind both parties. Each party holds a copy of the contract
Ikumprima ang pagbayad at ihanda at maiprocesso ang kontrata upang amapirmahan ng magkabilang partido. Ang dalawang partido ang kailangan may sariling kopya ng kontrata.

5-10 minutes 5-10 minuto

UFS Business Center

75

Proceed with the catering service as scheduled and collect the balance thereof in case of partial payment
Tumungo sa catering services ayon sa takdang skedyul at hingiin ang naiwang balance kung sakasakaling parsyal lamang ang babayaran.

UFSC

In the event of the cancellation of booking, the mandatory allowable deposit made by the client is forfeited, and in excess of which will be refunded. (Allowable deposit is 30% of the transaction cost)
Kung sakaling hindi natuloy and ginawang booking ng kliyente, ang kayang paunang bayad ay hinde na maaring ibalik at trenta porsyento (30%) ng kabuuang halaga and dapat bayaran bilang paunang bayad.

Note: Food prices and menu are available at the Auxiliary Office and University Food Service Center (UFSC). Ang presyo at listahan ng mga pagkain ay makukuha sa opisina ng Pantulong Serbisyo at sa UFSC.

76

FINANCE SERVICE
ACCOUNTING OFFICE

ASSESSMENT SECTION STEP


(Hakbang)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Students Studyante/ Magaaral

Receives the duly encoded and approved enrolment form and inputs the name of the student in the computer using the

2 minutes 2 minuto

Assessor

77

enrolment system Tumanggap ng encoded at enrolment form at naglalagay ng mga pangalan ng mga mag-aaral sa Kompyeter gamit and enrolment system Evaluate tuition and miscellaneous fees charged to the student as generated by the system. I-evaluate ang tuition at miscellaneous fee ng binayad ng mga mag-aaral na makalagay sa system Verify if a full or partial payment will be made. I-verify kung kabuuan o parsyal lamang ang binayad Print the assessment form which already specifies the amount to be paid and directs the student to the Cashier Section. I-print and assessment form na may tiyak na halagang babayarin. Papuntahin ang estudyante sa Cashier Section

2.

2 minutes 2 minuto

Assessor

Students

Assessor

2 minutes 2 minuto

Assessor

78

BUDGET OFFICE ANNUAL BUDGET PROPOSAL STEP


(Hakbang)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Starts Budget preparation guided by the Universitys Development Plan. Simulan ang paghahanda ng Badget ayon sa Universitys Development Plan Issues a memorandum to all
79

University

2.

University President

All Deans, Unit Directors, Section Chiefs Lahat ng Dekano/Unit/ Direktor

levels of colleges/ departments/ offices Magbigay ng Memorandum sa Lahat ng Antos ng Kolehiyon/Departamento/Opisin a Submits their respective Budget proposals Isumite and kanilang mga Budget Proposal Collates all budget proposals submitted and prepares the university budget I-collate ang lahat ng kopya ng badget at ihanda ang kabuuang badget ng Unibersidad Determines the budget ceiling for Personal Services and CHED for the MOOE Tukuyin ang Budget Ceiling para sa Personal Services at CHED para sa MOOE Evaluation Pag-eevaluate Budget Proposal goes to the House of Representatives for initial budget review. Ang Budget Proposal ay ipandadala sa House of Representative para sa budget interview. Summons the University President to defend the budget proposals in a scheduled budget hearing.
80

Different offices

2 weeks

Budget Office

Department of Budget and Management

6 7

Department of Budget and Management Committee and Appropriations

Committee and Appropriations

Papatawagin ang Pangulo ng Unibersidad upang maipagtanggol and budget proposal sa itinakdang panahon para sa budget hearing Budget bill is presented to the Senate Ihahanda ng senado and naipasang bill. Justifies and defends the budget proposals in a Senate Budget hearing. Patunayan at ipagtanggol ang inihandang budget sa Pagdining sa Senado Proposes necessary amendments to the budget bill and presents it to the Senate body for approval Imungkahi ang nararapat na pagbabago sa budget bill at ilahad ito sa senado para aprubahan Signing into law- General Appropriations Act Lalagdaan para maging aatas ng General Apropriyasyon Act.

Committee on Finance

10

President

11

Committee

12

President

81

CASHIERS OFFICE COLLECTION OF FEES For payment of tuition and other fees, the Cashier office is open from 8 AM- 11:30 AM/ 1PM- 3 PM. Para sa Pagbayad, ang pagkolekta ay mula: 8 - 11:30 ng umaga at 1 3 ng hapon lamang. STEP
(Hakbang)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Presents duly accomplished order of payment Ipakita ang order

Receives Order of Payment and fills our Official Receipt Tanggapin ang bayad at isulat and Opisyal na Resibo

1 minute 1 minuto 82

Collecting Officer

2.

of payment Pays amount indicated in the order of payment Bayaran ang halaga ng order ng pagbayad

Receives the money and counts the payment Tanggapin and perang ipinangbayad at bilangin ang halaga nito. Issues Original Receipt and gives the change (if necessary) Isyuhan ng Orihinal na resibo at sukliaan (kung kinakailangan)

2 minutes 2 minuto

Collecting Officer

1 minute 1 minuto

Collecting Officer

Receives Official Receipt/ Change Tanggapin and ofisyal and resibo O sukli.

1 minute 1 minuto

LIBRARY SERVICES Availing Borrowers Card STEP


(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

New Students Present the following: - Certificate of Registration (COR)

Validates Borrowers Card upon presentation of their COR for the semester 83

5 minutes

Two (2) copies of 1 x 1 photo with printed student number

Ipresenta ang COR ng semestreng ito nang sa gayon ay maibalideyt ang borrowers card.

Old Students - Letter of recommendation (request) or certification from the School Librarian or any authorized official. - Present official receipt for the borrowers card. - One (1) copy 1x1 picture Mga Bagong Mag-aaral Ipakita ang mga sumusunod: - Katibayan ng pagkarehistro - Dalawang kopya ng 1x1 na litrato na may numero ng magaaral. Mga Dating Mag-aaral - Rekomendasyon/ Katibayan galling sa lybraryon ng paaralan o kahit sinong otorisadong opisyal. 84

P 25.00

Para sa borrowers card, ipakita ang opisyal na resibo. Isang kopya ng 1x1 na larawan.

Internet Services Workstations are available on a first-come, first-served basis from 8:00 AM 5:00 PM from Monday- Saturday. STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Provides internet and printing services for online research and the likes. - internet access Maglaan ng serbisyong pang internet at printing para sa riserts at iba pa.

One (1) hour 30 minutes 1 oras 30 minuto P10.00 P 5.00

University Librarian Internet Section

85

Books in circulation may be borrowed for overnight use from 1:00 in the afternoon and must be returned not later than 9: 00 in the morning of the following day. Fine: PhP 1.00/ day Books in circulation borrowed in the morning should be returned on or before 12 noon of the same day. Fine: PhP 1.00/ day Reserved Books are strictly for photocopying only for a period of one hour.

Fine: PhP 1.00/ hour

Lost and Damaged Book(s) Lost books should be replaced with the same book plus a fine of fifty pesos (PhP 50.00) Lost borrowers card must be reported immediately to the Librarian.

Payments (fines) more than twenty pesos (PhP 20.00) shall be made at the Cashiers Office. Ang mga aklat na maaring mahiram sa ala 1:00 ng hapon at gagamitin para sa magdamag ay kailangang maisauli kinabukasan ng hindi lalampas sa alas 9:00 ng umaga. Multa: Php 1.00/ araw

Ang aklat na hiniram sa umaga ay kailangan maisauli bago mag-alas 12:00 ng tanghali ng nasabing araw. Multa: Php 1.00/araw

Ang mga nakareserbang aklat ay nakalaan lamang para sa photocopying sa nakasaad na oras lamang. Multa: Php 1.00/ oras Nawala at Nasirang Aklat

86

Ang aklat na nawala ay kailangang mapalitan ng aklat na kagaya rin ng aklat na nawala at may multang singkwenta pesos (P50.00). Ang nawawalang borrowers card ay karapat-dapat na ipaalam agad sa tagapamahala sa silid-aklatan. Multa higit sa bente pesos (Php 20.00) ay mangyaring magbayad lamang sa kahera ng ating paaralan.

ADMISSIONS OFFICE
Admission Guide STEP
(Hakbang)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

New Students- Pay the necessary Fee for the

2- 3 minutes 2-3 minuto 87

Physical Medical Examination


Bagong estudyante-Bayaran ang mga kaukulang bayarin para sa pisikal at medical na eksaminasyon

Proceed to the University Health Center, WMSU Main Campus and inquire about necessary requirements for Physical/Medical Examination and have your PME. When done secure PME certification.
Pumunta sa Health senter ng unibersidad at itanong ang mga kaukulang pangangailang para sa pisikal/meikal na eksaminasyon. Mag-paeksamin at kumuha ng PME sertifikasyon

Physical Medical Examination done.


Natapos na Pisikal at Medikal na eksaminasyon

University Health Center Staff

Go to the College of your choice for the interview (if needed, and/or enrolment on the appointed date.
Tumungo sa koleksyon ng iyong napili at magpa-interbyu kung kinakailangan at mag-enrol sa nakalaang petsa ng enrolment.

If you get disqualified in the first course you chose, you may proceed to the next college of your choice, provided however, you meet all requirements of your next chosen college.Go to the college
88

where you qualify and enroll


Kung hindi nakuha sa unang kursong iyong napili, maaring tumungo sa ikalawang kursong napili, ngunit kailangang kumpleto ang mga rekwirment sa susunod na kurso.

Enrolment Procedure for New Students (freshmen - graduate & undergraduate programs) Prosedyur para sa Bagong Estudyante

STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Proceed to the College for Admission


Tumungo sa tiyak na kolehiyo para sa

College concerned

Admission Committee Admisyon Kumite

89

Admission

a.

b.

c.

d. e.

f.

g.

Present the following documents t. in two (2) long brown envelope, Write Name at upper left corner) A. NSO Certified Birth Certificate (Original &2 photocopy) B. NSO Certified Birth Certificate (Original &2 photocopy) C. College Entrance Test Result (Original &1 photocopy) D. Form 138 (H.S. Card) (Original &1 photocopy) E. Medical Certificate (Original &1 photocopy) F. Certificate of Good Moral Character (Original &1photocopy) G. College Admission Evaluation Form/College Admission interview form (Original &1photocopy)

Isumite ang mga sumusunod na mga dokumento at ilagay sa brown envelope, isulat and pangalang sa kanang itaas na bahagi h. A. NSO Sertipiko ng Kapanganakan (Orihinal at 2 kopya) i. j. B. NSO Sertipiko ng Kapanganakan (Orihinal at 2 kopya) 90

k. l. m. n.

C. Resulta ng Patunay ng Nakapasang Eksaminasyon sa Unibersidad (Orihinal at 1 kopya)

D. Form 138 (H.S. Card) (Orihinal at 1 kopya) o. E. Sertipiko Medikal (Orihinal at 1 kopya) p. F. Sertipiko ng Mabuting Asal ang Pag-uugali (Orihinal at 1 kopya) q. G. Kolehiyo Admission Evalwasyon Porm/College Admission Interbyu Porm (Orihinal at 1 kopya)

r. s. Fill up the Admission form legibly and submit Photocopy the Approved Admission form (2copies)
Gawan ng dalawang kopya (photocopy) ang naaprubahan Admisyon Porm

Present the original copy of the admission form for issuance of Enrolment Advising Form.
Ipakita ang orihinal na kopya ng admisyon porm para mabigyan ng enrolment advising porm.

Fill up the Enrolment Advising form, write legibly Name, Course major (if any), College, Year Level,
91

Semester and School Year; Subject ID, Subject Code, Subject Description, Units, Time, Days and Room
Punan ng mga tamang impormasyon ang enrolment advising porm, sumulat nang maayos. Pangalang, Kurso, at major (kung meron), Kolehiyo, Lebel, semester, at taon ng pag-aaral, subject ID, subject Code, subject deskripsyon, units, oras, araw at ang lugar O silid. 5

Present duly accomplished advising form for approval


I-presenta and natapos na advising porm para aprubhan

Receives and check duly accomplished form

10 mins.

Adviser

Proceed to the Encoding/Advising Center and present the Approved Advising form and the photocopy of the admission form.
Tumungo sa Encoding/Advising senter at ipakita and parubadong advising porm at i-photocopy ng admisyon porm

Proceed to Assessment for assessment of fees then pay


Tumungo sa Assessment para sa Assessment ng mga bayad at magbayd.

Proceed to enlistment center for Enlistment to class (for confirmation of enrolment) and will be issued a Certificate of Registration
Tumungo sa enlistment center para sa enlistment sa klase (para sa konpirmasyon at enrolment) at bibigyan ng Sertipiko ng Rehistrasyon. 92

Proceed to the college and present COR-Green copy


Tumungo sa Kolehiyo at ipresenta ang COR- a Berde na kulay na kopya.

Receives copy of COR


Tumanggap ng berde na kopya

1 min.

Class/program adviser

10

Enrollment is Complete.
Ang enrolment ay tapos na at kunin ang kopya ng COR

Enrolment Procedure for Old Students Hakbang ng Enrolment para sa mga datihang mag-aaral STEP
(Hakba ng)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Secure clearance for enrolment from the College


Kumuha ng clearance para sa enrolment mula sa kolehiyong kinabibilangan.

Present duly accomplished

Checks duly

10 mins. 93

class/level/progra

clearance form for issuance of enrolment advising form


Ipakita ang natapos na clearance form para sa pagbibigay ng enrolment advising form.

accomplished form.
Iniwawasto ang natapos na form.

m adviser

Fill up the enrolment advising form, write legibly Name, Course, major (if any), College, Year Level, Semester, School Year, Subject ID, Subject Code, Subject Description, Units, Time, Days, Room and Student Number.
Ifill-up ang enrolment advising form, isulat ang pangalan,Course, major (Kung mayron), Kolehiyo, Antas, Semester, Taong Panuruan, Subject ID, Subject Code, Subject Description, Units, Oras, Araw, Silid aralan at Student Number.

Present duly accomplished Advising form for approval.


Ipakita ang natapos na advising form para sa pag-apruba.

Adviser

Proceed to the encoding/Advising Center and present the approved advising form and approved admission form.
Pumunta sa encoding/advising center at ipakita ang inaprubahang advising form at inaprubahang admission form.

Proceed to Assessment for assessment of fees, and then Pay at the Cashier.
Pumunta sa Assessment Section para

94

sa Assessment Fees, tapos magbayaran sa Cashier.

Proceed to Enlistment Center for Enlistment to Class; confirmation of Enrolment. Certification of Registration (COR) will then be issued.
Pumunta sa Enlistment Center para sa pagpapaenlist ng klase; Confirmation of Enrolmen, kasunod ay ang pag-iissue ng Cetification of Registration o COR.

If section/class is full an alternative class will be provided or a request for increase in class size form will be issued for approval.
Kapag ang section/class ay puno na. Magrequest ng Increasing Form sa kolehiyo para dagdagan ang kanilang section/class

Return to the College and Present the green copy of the COR
Bumalik sa Kolehiyo para ibigay ang kopya na green ng COR.

Receives copy of the COR.


Tanggapan ng kopya ng COR.

1 min.

Class/program adviser

Enrolment is Complete.
Kumpleto na ang Enrolment.

Enrolment Procedure for Returning Students Pamamaraan sa Enrolment ng Returning Students STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

95

Paglilingkod)

1.

Secure Clearance for enrolment and grades for previous sem enrolled for evaluation of the Dean of Admission, present to the Dean your Leave of Absence Form (LOA) duly approved by the Dean of Admission for readmission.
Kumuha ng clearance at mga grado ng nakaraang semester para sa ebaluasyon sa Dean ng Admission kasabay ng Leave of Absence (LOA) para maaprubahan ang re-admission

Present accomplished clearance form and LOA to your program adviser for issuance of enrolment advising form. Present secure/ present grade from previous subject enrolled
Ipakita ang clearance form LOA at subject ng nakaraang semester na may grado sa class adviser para sa pagbigay ng enrolment form, advising form.

Fill up the enrolment advising form, write legibly Name, Course, major (if any), College, Year Level, Semester, School Year, Subject ID, Subject Code, Subject Description, Units, Time,
96

Days, Room and Student Number.


Sulatan ang enrolment, advising form ng pangalan, kurso, major (kung kinakailangan) kolehiyo, antas, semester, taon-pamunuan, subject ID, subject code, deskripsyon ng subject, mga yunit, oras, at students ID

Present duly accomplished Advising form for approval.


Ipakita ang napirmahan na advising form para sa approval.

Checks duly accomplished form


Itsek ang form.

10 mins.

Class/ Program Adviser

Proceed to the encoding/Advising Center and present the approved advising form and approved admission form.
Tumungo sa encoding/ advising center, ipakita ang inaprubahan na advising at admission form.

Proceed to Assessment for assessment of fees, and then Pay at the Cashier.
Tumungo sa Assessment para sa mga bayarin at magbayad sa Cashier.

Proceed to Enlistment Center for Enlistment to Class; confirmation of Enrolment. Certification of Registration (COR) will then be issued.
Tumungo sa Enlistment center para sa enlistment ng klase, kompormasyon ng enrolment at sertipiko ng rehistrasyon (COR)

97

If section/class is full an alternative class will be provided or a request for increase in class size form will be issued for approval.
Kapag puno na ang klase/ seksyon, may ibang paglalaanan o paraan gaya ng pagdagdag ng klase na kailangan aprubahan.

Return to the College and Present the green copy of the COR
Isauli sa kolehiyo at ipakita ang berdeng kopya ng COR Sertipiko ng Rehistrasyon.

Receives copy of COR


Tanggapin ang sipi/ kopya ng COR.

1 min.

Class/ Program Adviser

Enrolment is Complete.
Kumpleto na ang enrolment.

Enrolment procedure for Transferees Pamamaraan ng pag-enrol para sa mga Transferees STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Proceed to the University Dean of Admission Office


Tumungo sa University Dean of Admission office.

Present the following document in two (2) long brown envelopes: a. A. NSO Certified Birth Certificate (Original &2
98

b.

c.

d. e.

g.

photocopy) B. NSO Certified Birth Certificate (Original &1photocopy) C. College Entrance Test Result (Original &1photocopy) D. Medical Certificate (Original & 1 photocopy) E. Transcript of Records (Original & 2 photocopy) F. Certificate of Eligibility to Transfer G. College Admission Evaluation Form/College Admission interview form (Original &1photocopy)

h.

Ipakita/ isumite ang mga sumusunod na dokumento sa 2 mahabang brown envelop: A. NSO certified Birth Certificate (orihinal at 2 xerox) B. resulta ng College entrance test (orihinal at 1 xerox) k. C. record ng Transkrip ( orihinal at 2 xerox) D. sertipiko ng katibayan na lumipat m. E. ebaluasyon/ panayan ng pagtanggap sa kolehiyo 99

(orihinal at 1 xerox) 2

Fill up the enrolment advising form, write legibly Name, Course, major (if any), College, Year Level, Semester, School Year, Subject ID, Subject Code, Subject Description, Units, Time, Days, Room and Student Number.
Sulatan ang enrolment, advising form ng pangalan, kurso, major (kung kinakailangan) kolehiyo, antas, semester, taonpamunuan, subject ID, subject code, deskripsyon ng subject, mga yunit, oras, at students ID.

Present duly accomplished Advising form for approval of the Dean of Admission
Ipakita ang napirmahan na advising form para sa approval.

Checks duly accomplished form

10 mins.

Class/ Program Adviser Dean of Admission

Proceed to the encoding/Advising Center and present the approved advising form and approved admission form.
Tumungo sa encoding/ advising center, ipakita ang inaprubahan na advising at admission form. 100

Proceed to Assessment for assessment of fees, and then Pay at the Cashier
Tumungo sa Assessment para sa mga bayarin at magbayad sa Cashier.

Proceed to Enlistment Center for Enlistment to Class; confirmation of Enrolment. Certification of Registration (COR) will then be issued.
Tumungo sa Enlistment center para sa enlistment ng klase, kompormasyon ng enrolment at sertipiko ng rehistrasyon (COR)

If section/class is full an alternative class will be provided or a request for increase in class size form will be issued for approval.
Kapag puno na ang klase/ seksyon, may ibang paglalaanan o paraan gaya ng pagdagdag ng klase na kailangan aprubahan.

Return to the College and Present the green copy of the COR
Isauli sa kolehiyo at ipakita ang berdeng kopya ng COR Sertipiko ng Rehistrasyon.

Receives copy of COR

1 min.

Class/ Program Adviser

Enrolment is Complete.
Kumpleto na ang enrolment.

101

Enrolment procedure for Cross Enrollee Pamamaraan ng enrolment para sa Cross-enrollee STEP
(Hakbang )

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSIBLE
(Tauhang may Panagutan)

FORMS

1.

Proceed to the University Dean of Admission Office Tumungo sa University Dean of Admission Present the following document in two (2) long brown envelope
Certificate of Eligibility to CROSS-ENROLL Medical Certificate (Original & 1 photocopy)

Ipakita/ isumite ang mga sumusunod na dokumento sa 2 mahabang brown envelop. - Sertipiko ng katibayan para sa cross-enrollee - Sertipikong medical (1 orihinal at 1 xerox) 102

Proceed to the college where the subject/course you intend to cross enroll is offered with a duly accomplished admission application form; enrollment advising form will be issued. Tumungo sa kolehiyo na mapagkuhaan ng subject / kurso para sa cross enrollee at pagbibigay ng admission application form, enrolment advising form. Fill up the enrolment advising form, write legibly Name, Course, major (if any), College, Year Level, Semester, School Year, Subject ID, Subject Code, Subject Description, Units, Time, Days, Room and Student Number. Sulatan ang enrolment, advising form ng pangalan, kurso, major (kung kinakailangan) kolehiyo, antas, semester, taonpanuruan, subject ID, subject code, description subject, mga yunit, oras, room at students ID Present duly accomplished Advising form for approval. Ipakita ang napirmahan na advising form para sa approval.

Checks duly accomplished form Itsek ang form

10 mins. 10 minuto

Class/ Program Adviser

103

Proceed to the encoding/Advising Center and present the approved advising form and approved admission form. Tumungo sa encoding/ advising center at ipakita ang inaprubahann na advising at admission form. Proceed to Assessment for assessment of fees, and then Pay at the Cashier. Tumungo sa assessement para sa mga bayarin at magbayad sa Cashier Proceed to Enlistment Center for Enlistment to Class; confirmation of Enrolment. Certification of Registration (COR) will then be issued. Tumungo sa Enlistment center para sa enlistment ng klase; kompormasyon ng enrolment at sertipiko ng rehistrasyon (COR) If section/class is full an alternative class will be provided or a request for increase in class size form will be issued for approval Kapag puno na ang klase/ seksyon, may ibang paglalaanan o paraan gaya ng pagdagdag ng klase na
104

10

kailangan aprubahan. Return to the College and Present the green copy of the COR Isauli sa kolehiyo at ipakita ang berdeng kopya ng COR Sertipiko ng Rehistrasyon. Enrolment is Complete. Kumpleto na ang enrolment.

Receives copy of COR

1 min.

Class/ Program Adviser

Tuition: Description Graduate Studies (Doctorate) Graduate Studies (Masters) Bachelor of Laws Old Students (all colleges) New Students (all other colleges) Corporate Courses Other Fees: Description REGISTRATION - (New Undergraduate) REGISTRATION - (New Graduate) REGISTRATION - (New Corporate) Related Learning Experience (RLE): Description Regular and Corporate Nursing Amount per Hour PhP 20.00/hr Affiliation per Hour PhP 10.00/ hr Amount PhP 50.00 PhP 150.00 PhP 150.00 Amount (Per Unit) PhP 350.00 PhP 220.00 PhP 70.00 PhP 30.00 PhP 30.00 PhP 200.00

105

REGISTRARS OFFICE

Office Days and Hours Availability of the services Monday- Friday 8:00 AM 5:00 PM

Requirements: 1. Official Receipt / ID / Clearance 2. Birth Certificate (NSO Authenticated) 3. Marriage Contract, if married 4. Form 137-A 5. CEFT & TOR (for transferee students) 6. Certification from the Dean that Thesis Bound Books (Graduate & Undergraduate courses) or Dissertation Bound Books (Doctoral Courses) are submitted to the College Dean concerned. 7. Authorization letter for those who wish to claim Diploma/Transcript of Records but could not come personally to the Registrar's Office. 8. Picture 2"x2" (1 piece) 9. Affidavit of Loss (for request of issuance of reproduced diploma) 10. Original and Photocopy of TOR, Diploma, for issuance of CAV and RLE - Nursing students. Duration: A minimum of twenty (20 minutes per transaction depending on volume of requests.)

106

TANGGAPAN NG PAGREREHISTRO

Araw at Oras ng Serbisyo ng Tanggapan Nagsisimula ang serbisyo mula Lunes hangang Biyernes, 8:00 Umaga hanggang 5:00 Hapon

Mga Dapat Dalhin: 1. Official Receipt / ID / Clearance 2. Birth Certificate (NSO Authenticated) 3. Marriage Contract ( pag may-asawa) 4. Form 137-A 5. CEFT & TOR (para sa mga lumipat na mag-aaral) 6. Certification from the Dean that Thesis Bound Books (Graduate & Undergraduate courses) or Dissertation Bound Books (Doctoral Courses) are submitted to the College Dean concerned. 7. Authorization letter for those who wish to claim Diploma/Transcript of Records but could not come personally to the Registrar's Office. 8. Picture 2"x2" (1 piece) 9. Affidavit of Loss (para sa request of issuance of reproduced diploma) 10. Original at Kopya ng TOR, Diploma, para sa pag-iissue ng CAV at RLE - Nursing students. Tatagal ng 20 minuto ang transaksyon depende sa dami ng hinihiling.

CUSTOMER/ APPLICANT

SERVICE PROVIDER 107

DURATIO

FEE

PERS

FORMS

T E P
(H ak ba ng)

(Aplikante)

(Nakatakdang Paglilingkod)

N OF THE ACTIVITY
(Panahong Itatagal)

(Bayad)

ON RESP ONSI BLE


(Tauhan g may Panagut an)

Secures request form from window/staff in-charge of the course.


Humingi ng Request Form sa Staff kung saan ang kurso kabilang.

Give client request form


Bigyan ng Request Form ang Kliyente.

5 seconds 5 segundo

NONE

Request Form

Fills up request form and return filled up form to staff in-charge for processing.
Sulatan / Pirmahan ang Request Form at ibalik sa Staff na incharge para sa proseso.

Processes/Assesses requested documents


Pagproses ng nirequest na dokumento

5 minutes 5 minuto

NONE

Request Form

Pay and secures Official Receipt from Cashier's Office


Bayaran sa Cashier at wag iwala ang Official Receipt na galling sa Cashier.

Receives payment and Issues Official Receipt


Pagbayad at pagbigay ng Official Receipt.

1 minute 1 minuto

For Filipino Students: TOR - P 100.00/page Diploma 150.00 (Undergraduate) 200.00 (Graduate) Certs. 50.00/cert. For Foreign Students: TOR - P 400.00/page Diploma 600.00 (Undergraduate) 800.00 (Graduate) Certs. 200.00
Para sa Filipino Students: TOR - P 100.00/pahina Diploma 150.00 (Undergraduate) 200.00 (Graduate) Certs. 50.00/cert. Para sa Dayuhang Estudyante: TOR - P 400.00/pahina Diploma 600.00

Official Receipt

108

(Undergraduate) 800.00 (Graduate) Certs. 200.00

Submits request form with official receipt to window/staff in-charge of the course.
Isumite ang Request Form at ang Offical Receipt sa staff na incharge sa inyong kurso..

Schedules release of documents


Schedule ang pagrelease ng documento

5 seconds 5 segundo

NONE

Request Form

Prepares Documents requested Reviews Documents prepared Signs documents prepared


Paghahanda ng dokumento na nirequest Pagsusuri sa dokumento na hinanda Paglagda ng dokumento inihanda

5 minutes 5 minutes 5 secs/ signatory 5 minuto 10 seconds 10 segundo

NONE

TOR, Diploma, Certs.

Receives requested Documents (TOR, Diploma, Certification)


Pagtangap ng dokumento (TOR, Diploma, Certification)

Issues TOR, Diploma, Certification as requested


Pagbigay ng TOR, Diploma, Certification na hiningi.

NONE

Diploma

END OF TRANSACTION WAKAS

109

Issuance of Certificate of Eligibility for Transfer (CEFT) Pag-iisyu ng Certificate of Eligibility for Transfer (CEFT)
S T E P
(H ak ba ng)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATIO N OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPON SIBLE


(Tauhang may Panagutan)

FORMS

Secures request form from window/staff Gives client request form Ibigay ang request form in-charge
Kumuha ng request form sa window/ office in charge.

5 seconds 5 segundo 5 minutes 5 minuto

Staff incharge Staff incharge

Request Form Request Form

Fills up request form and returns duly accomplished form to staff in-charge for processing.
Punan at isauli ang request form sa staff in charge.

Processes/Assesses requested documents


Iproseso ang nirequest na dokumento.

Pays and secure Official Receipt from Cashier's Office


Bayaran sa Cashiers office

Issues Official Receipt


Ibigay ang opisyal na resibo.

1min. 1 minuto

For Filipino Students: TOR P100.00/page CEFT 100.00/page Certifications 50.00/cert. For Foreign Students: TOR - P 400.00/page CEFT 400.00/page Certifications 200.00
Para sa Pilipinong estudyante: TOR - P100.00/page CEFT -

Cashier's Office

110

100.00/page Certifications 50.00/cert. Para sa banyagang estudyante: TOR - P 400.00/page CEFT 400.00/page Certifications 200.00

4 5

Submits request form with Official Receipt to window/staff in charge


Isumite ang request form sa window

Schedules release of documents


Ipapaskil ang tamang panahon ng pagkuha ng dokumento.

1min. 1 minuto 5 minutes 5 minuto

Clerk / Encoder Clerk / Encoder

TOR/CEF T/Certs. TOR/CEF T/Certs.

Prepares Certificate of Eligibility for Transfer. Documents prepared for signature


Ihahanda ang sertipikasyon ng eligibility ng paglipat. Ihahanda para sa pirma

Receives requested Documents (TOR, CEFT, Certifications)


Tatanggapin ang nirequest na dokumento (TOR, CEFT, Certifications)

Issuance of TOR, CEFT, Certification as requested


Ibibigay ang dokumento

10 seconds 10 segundo

Staff incharge

TOR/CEF T/Certs.

111

Evaluation of grades Ebaluasyon ng mga Grado


S T E P
(H ak ba ng)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATIO N OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONS IBLE


(Tauhang may Panagutan)

FORMS

Secures request form from window/staff in-charge Kumuha ng request form mula sa window/staff in charge. Fills up request form and returns duly accomplished form to staff incharge for processing. Punan ang request form at ibalik ang natapos na form sa in-charge ng pag-proseso. Receives evaluation of grades Tatanggapin ang ebaluasyon ng mga grado.

Gives client request form Binibigyan ang kliyente ng request form. Processes/Assesses requested documents Nag-poproseso/ nag-aasess ng mga hinihinging dokumento.

5 seconds 5 segundo

Staff incharge

Request Form

10 seconds 10 segundo

Staff incharge

Request Form

Grades evaluated Ini-ebalueyt ang mga grado.

5 minutes 5 minuto

Staff in charge

112

Issuance of Reproduced Diploma Pag-issue ng kopya ng Diploma


S T E P
(H ak ba ng)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATIO N OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPON SIBLE


(Tauhang may Panagutan)

FORMS

Gives client request form Secures request form from Binibigyan ang kliyente ng request window/staff in-charge form. Kumuha ng request form mula sa window/staff in-charge. Processes request Fills up request form and return filled up form together with affidavit Magpo-proseso ng hinihiling. of loss of diploma to window/ staff in charge

5 seconds 5 segundo

Staff incharge

Request Form

5 seconds 5 segundo

Staff incharge

Request Form

Punan ang request form at ibalik ang natapos na form sa in-charge ng pag-proseso kasama ang affidavit of loss ng diploma. Pays and secure Official Receipt from Cashier's Office Magbayad at kumuha ng opisyal na resibo mula sa Cashiers office.

Secures official Receipt Nagbibigay ng official receipt

5 seconds 5 segundo

For Filipino Students: P 187.50 per Diploma For Foreign Students: P750.00 per Diploma

Cashiers Office

Official Receipt

Present O.R. to window/ staff in charge Ipakita ang OR sa window/ staff in charge.

Reproduction of Diploma Pagbibigay ng kopya ng diploma.

3 minutes 3 minuto

Clerk/ Encoder

Reproduced Diploma for signature 113

1min.

College

Pagbigay ng kopya ng diploma para sa pirma. 6

1 minuto

Receives Diploma Tanggapin ang Diploma.

Issues Reproduced Diploma Ibigay ang diploma. END OF TRANSACTION WAKAS

10 seconds 10 segundo

Dean, Univ. Secretary, President Staff in charge

Issuance of Completion Form Pag-isue ng Completion Form


S T E P
(H ak ba ng)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATIO N OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONSI BLE


(Tauhang may Panagutan)

FORMS

Secures Completion form from Give client completion form window/staff in-charge of the Nagbibigay sa kliyente ng completion course. form. Kumuha ng Completion form mula sa window/ staff incharge ng kurso. Fills up appropriate space with Advises client to follow procedures complete information Punan ito ng kumpletong impormasyon. Return filled up Completion form to window/ staff in

5 seconds 5 segundo

Staff in charge

Completio n Form

10 seconds 10 segundo

Staff in charge

Completio n form

Pinapayuhan ang kliyente na sundin ang mga hakbang. For processing 114

5 mins. 5 minuto

Staff in charge

charge

Pag-proseso.

Ibalik ang Completion Form sa window/staff in charge. Issues O.R. Pays and secures Official Receipt from Cashiers Office Magbayad at tiyaking kunin ang official receipt mula sa Cashiers office.

1 minute 1 minuto

Nagbibigay ng OR.

For Filipino Students: P 50.00undergrad P100.00graduate For foreign students: P200.00

Cashiers Office

Official Receipt

Secures signature of University University Registrar signs document Registrar Tiyaking may pirma ng University Registrar. Secures signature of College Dean Tiyakin ang pirma ng College Dean. Secures signature of faculty concern Tiyakin ang pirma ng guro. Submits completed form to window/ staff in charge Isumite ang natapos na form sa window/ staff in-charge.

5 seconds 5 segundo

Univ. Registrar

Completio n form

Pagpirma ng dokumento ng University Registrar. College Dean signs Pirma ng College Dean. 5 seconds 5 segundo College Dean

Faculty concerned signs Pirma ng kinauukulang guro. For proper recording and filing Para sa tamang pagrekord at pagsasaayos. END OF TRANSACTION WAKAS

5 seconds 5 segundo

Faculty

5 seconds 5 segundo

Staff in charge

115

Issuance of Certification, Authentication, Verification (CAV) for Endorsement to Department of Foreign Affairs (DFA) Pag-issue ng Certification, Authentication, Verification (CAV) para sa Endorsement sa Department of Foreign Affairs (DFA)
S T E P
(H ak ba ng)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATIO N OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPONS IBLE


(Tauhang may Panagutan)

FORMS

Secures CAV request letter from window/ staff in charge Kumuha ng CAV request letter mula sa window/ staff in charge.

Gives CAV request letter to client Ibigay ang CAV request letter sa kliyente.

3 seconds

Staff in charge

CAV request letter

Submits filled up request letter with original and 1 set (photocopies of TOR, Diploma, RLE) to window/ staff in charge Isumite ang request letter kalakip ang orihinal at isang set (kopya ng TOR, Diploma, RLE) sa window/ staff in charge. Pays and Secures OR from Cashiers Office Magbayad at kunin ang OR

Verifies and authenticates documents I-verify at i-authenticate ang mga dokumento.

5 minutes 5 minuto

Staff in charge

CAV Request Letter with photocopies of TOR , Diploma, RLE

Receives Payment and issues Official Receipt Tanggapin ang bayad at mag-isyu ng opisyal na resibo. 116

5 seconds 5 segundo

For Filipino students: P100.00- Cert./ Endorsement P500.00-

Cashiers Office

mula sa Cashiers office.

Authentication For Foreign Students: P400.00Certification P200.00Authentication Para sa mga estudyante Pilipino: P100.00- Cert./ Endorsement P500.00Authentication Para sa mga banyagang estudyante: P400.00Certification P200.00Authentication

Submits OR to window/ staff in charge Isumite ang OR sa window o sa taong kinauukulan.

Prepares certification/ authentication Maghanda na certification/ authentication. CAV for signature Pirma para sa CAV

5 seconds 5 segundo

Clerk

certification

3 seconds 3 segundo

Registrar

Issues Certified, authenticated and verified documents Ibigay ang certified documents. 117

3 seconds 3 segundo

Staff in charge

CAV request letter Certification authenticate d, Copies of TOR, Diploma, RLE CAV request letter Certification authenticate

d, Copies of TOR, Diploma, RLE 7

Receives CAV documents Tanggapin ang dokumento ng CAV.


END OF TRANSACTION WAKAS

Clerk

118

Authentication of documents
S T E P
(H ak ba ng)

CUSTOMER/ APPLICANT
(Aplikante)

SERVICE PROVIDER
(Nakatakdang Paglilingkod)

DURATION OF THE ACTIVITY


(Panahong Itatagal)

FEE
(Bayad)

PERSON RESPON SIBLE


(Tauhang may Panagutan)

FORMS

Secures request form from window/staff in-charge Humingi ng request form mula sa taong inauukulan. Fills up request form and submit filled up form with original and 4 sets of photocopied documents to be authenticated to in charge of the course. Tanggapin ang form para sa beripikasyon at assessment. Sulatan ang request form at isumite kasama ang orihinal at 4 na set na kopya ng dokumento para i-authenticate ng taong inauukulan. Pays and secure Official Receipt from Cashier's Office Bayaran at humingi ng OR mula sa

Gives client request form Ibigay ang request form. Receives form for verification/ assessment Tanggapin ang form para sa pagproseso.

3 seconds 3 segundo

Staff incharge

Request Form

3 seconds 3 segundo

Staff incharge

Request Form, TOR, Diploma Certificati on

Issues Official Receipt Magbigay ng official receipt 119

1 minute 1 minuto

For Filipino Students: P 50.00/ set of documents

Cashiers Office

TOR, Diploma, Certificati on(RLE)

Cashiers office.

For Foreign Students: P 200.00/ set of documents Para sa estudyanteng Pilipino: P 50.00/ set of documents Para sa banyagang estudyante: P 200.00/ set of documents

Submits request form with OR to staff in charge Isumite an request form na may OR sa taong inauukulan.

Receives and evaluates documents Tanggapin at i-evaluate ang dokumento. Documents authentication Pag-authenticate sa dokumento. Releases documents Ibigay ang dokumento END OF TRANSACTION

3 minutes 3 minuto

Staff in charge

3 seconds 3 segundo 3 seconds 3 segundo

Univ. Registrar Staff in charge

Receives authenticated documents Tanggapin ang authenticated na dokumento.

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FEEDBACK MECHANISM

Your comments and suggestions will help us improve the delivery of our services.

You may do any of the following:


Accomplished our Feedback Form. Inform the Security Guard on Duty at the Administration Building or approach our Officer of the Day assigned in the Public

Assistance Desk.
Email to www.wmsu.edu.ph

FEEDBACK MECHANISM

Ang inyong komento at suhestyon ay makatutulong sa paglinang ng aming serbisyo.

Maaari ninyong gawin ang mga sumusunod:


Punan ang aming Feedback Form. Sumangguni sa aming security guard na nakaduty sa gusali ng Administration o lumapit sa aming Assistance Desk. Mag-email sa www.wmsu.edu.ph 121

FEEDBACK FORM Please let us know how we have served you. You may use this form for compliments, complaints, or suggestions. Simply check the corresponding box.

Compliment

Complaint

Suggestion

Person(s)/ Unit/ Office Concerned or Involved: __________________________________________________________________ Facts or Details Surrounding the Incident: ______________________________________________________________________ (Please use additional sheet/s if necessary)

Recommendation(s)/ Suggestion(s)/ Desired Action from our Office: ________________________________________________ __________________________________________________________________________________________________________ (Please use additional sheet/s if necessary) ---------------------------------------------------------------------------------------------------------------------------------------------------------------Name (Optional):___________________________________ Office/Agency: _______________________________________

Address:___________________________________________________________________________________________________ Contact Number(s) (if any): __________________________ E-mail Address (if any): _______________________________
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Signature: _________________________________________

Date: ______________________________________________

FEEDBACK FORM Maari niyo pong sabihin kung paano ang serbisyo namin sa inyo. Maaring gamitin ang form na ito para sa inyong mga papuri, reklamo o mungkahi. Lagyan lamang ng tsek ang kahon.

Papuri

Reklamo

Mungkahi

Tao/ Yunit/ Opisinang may kinalamn: __________________________________________________________________ Katotohanan o detalyent napapaloob sa insidente: ______________________________________________________________________ (Maaaring gumamit ng karagdagang papel kung kinakailangan)

Rekomendasyon/ Mungkahi/ Ninanais na aksyon mula sa aming opisina: ___________________________________________ __________________________________________________________________________________________________________ (Maaaring gumamit ng karagdagang papel kung kinakailangan) ---------------------------------------------------------------------------------------------------------------------------------------------------------------Pangalan (Opsyonal):___________________________________ Opisina/ Ahensya: ____________________________________ Tirahan/Address:__________________________________________________________________________________________ Numero: _________________________________________ E-mail Address (kung meron): __________________________
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Pirma: _________________________________________ ______________________________________________

Petsa:

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