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Wednesday, July 25, 2012 The regular meeting of the Board of Library Trustees was held at 6:00 pm, Wednesday, July 25, 2012 at the Francis Gregory Neighborhood Library, 3660 Alabama Avenue, SE, John W. Hill, Jr., President, presiding. Present: John W. Hill, Jr., President, Donald Richardson, Vice-President, James Lewis, Myrna Peralta, Brenda Richardson, Kelley Smith, Ginnie Cooper, Chief Librarian and Secretary-Treasurer. Not in attendance: Bonnie Cohen and Richard Levy. Guests at the Board Table: Susan Haight, President, Federation of Friends and Linnea Hegarty, Executive Director, DCPL Foundation. The meeting was called to order at 6:03 pm. Adoption of the Agenda A motion to adopt the agenda was approved. Approval of Minutes There was a request from the floor that the full name John Mercer Langston be added to the Public Comments section of the minutes. A motion to approve the minutes of the Wednesday, May 23, 2012 meeting as amended was approved. Public Comments Mr. Hill stated the practice of the DCPL Board of Library Trustees to entertain public comments at this time. He explained that people who signed their names to the sign-in sheet would have three minutes to address the Board. Six members of the public signed up to make comments. Five came forward to do so with the sixth stating that others had already made the comments he intended to make about the naming of the Rosedale Library. Four people stated their unhappiness at the decision to maintain the Rosedale Library name rather than to rename the library in honor of R.L Christian and James Mercer Langston and had questions about the process for making that decision and whether all Facilities Committee members were in agreement on the naming issue. Another asked that audio tapes of meetings be made available and had a question about follow-up on construction and maintenance issues in the new library buildings. President’s Report Mr. Hill said that at no point was he in disagreement with Chief Librarian Cooper on the naming of the Rosedale Library and he was sorry if that was not clear at the Facilities Committee meeting. It was suggested that people in the audience at Committee Meetings be allowed to ask questions and that formal requests from the community be reported by Committee Chairs at Board Meetings. This suggestion was taken under advisement by Mr. Hill. Chief Librarian Cooper asked that Jeff Bonvechio, Director of Capital Construction, answer the question about the new buildings during his presentation later on the agenda. Document #5.1 Board of Library Trustees Meeting November 28, 2012 1
Chief Librarian’s Report Ms. Cooper announced that funding for the Rosedale Library had just been received. The library will open in mid-October. John Hill reminded those present that the Board did not support the opening of the Rosedale Library because it was not as large as the square footage recommendations for neighborhood libraries, but the Board would fully support this library now that is has been funded. Chief Librarian Cooper then welcomed new Chief of Staff, Eva Poole and new interim IT Director, Lance Murty and said farewell and thanks to outgoing staffers Chris Tonjes, IT Director, and Bridget Bradley, Executive Officer. She introduced Francis Gregory Neighborhood Library Manager, Kerby Valladeres who reported on the library and introduced staff present. Finance Committee Report Agency Fiscal Officer, Tammie Robinson, reported that in addition to funding for the Rosedale Library , in acknowledgement of the importance of materials (books and electronic) in the opening of new libraries, the District has implemented a new policy, effective immediately, that allows for funding of “Opening Day” collections from the capital fund. Up to $400,000 of a capital project’s Furnishings, Fixtures and Equipment for a new or renovated library can fund “Opening Day” collections. Ms. Robinson also reported that the DC Public Library Foundation presented the Library with a $200,000 check from the Elizabeth Holden Bequest in support of library materials at the new Francis Gregory Neighborhood Library. Chief Business Officer Eric Coard then reported on the FY 2013 budget. John Hill thanked Councilmember Wells, Chair of the Committee on Libraries, Parks and Recreation and his staff for their support through the budget process. Facilities Committee Report Jeff Bonvechio, Director, Capital Construction, provided the Capital Construction Report and the Neighborhood Library Openings Report and responded to the question about care for the new and renovated buildings asked earlier during Public Comments. Mr. Bonvechio said that there are many standards set in the library’s building program including but not limited to types of lighting and light bulbs, bathroom fixtures, carpeting, other flooring and HVAC systems which allow for consistency in the maintenance of the buildings. Public Services Report Director of Public Services, Jennifer Giltrop, thanked and recognized the staff at the Francis Gregory Library for their good work in opening the library. She also thanked all staff who helped keep DCPL libraries open during the recent storm. She then presented the Library Performance Measures – Third Quarter 2012 Report. She said that the Library is hitting set targets in most instances and highlighted a special program “Science in the Summer”, a partnership with GlaxoSmithKline that is proving to be very popular and where students learn about the wonders of chemistry through hands on projects. Foundation President’s Report DC Public Library Foundation Executive Director, Linnea Hegarty, reported that the Foundation’s first fundraising event at the Francis Gregory Neighborhood Library was a great success with over 140 people in attendance and that $15,000 was raised at this event. The Foundation is also working to fund an expansion of the DC Public Library early literacy programs including the “Sing, Talk and Read (STAR) program that teaches parents and caregivers how to engage their birth to 5 year-olds in reading and Document #5.1 Board of Library Trustees Meeting November 28, 2012 2
preschool story times, Ms. Hegarty said. This fall, DCPL and DCPL Foundation will place an advertorial pullout in The Washington Post to highlight the new libraries and the Library’s transformation. The pullout will feature color photos of the new buildings, editorial content about the Library’s transformation, and information about how to access the Library’s services. Federation of Friends Report Federation of Friends President Susan Haight reported that the Federation has in hand or is in the final stages of collecting $22,750 for the 2012 Summer Reading program. On September 20, a representative of each Friends group will attend a work session at the DCRA to make sure all groups have proper certification to operate as a non-profit in the District. Councilmember Tommy Wells’ traveling book club will meet from 6-8 pm on October 23rd at Cleveland Park Neighborhood Library. Barbara Kingsolver’s Animal, Vegetable, Miracle will be discussed. Each Friends group is creatively engaging their membership this summer. An example of that is the MLKML Friends hosting a Books & Brew book discussion at Bistro D’Oc near the central library. New Business Ginnie Cooper provided information about the September Board Meeting and a preview of the agenda for that meeting. She said that the focus of this meeting, scheduled for Wednesday, September 19 at the MLKML Library in the Great Hall, will be the future of the Martin Luther King Memorial Library. Venetia Demson, Chief of the Adaptive Services department at the Library, introduced college intern, Melissa Gurman, who has worked with Adaptive Services this summer and highlighted projects the intern participated in. Ms. Gurman thanked the staff for this opportunity. There being no further new business, a motion to adjourn was made and seconded. The meeting was adjourned at 8:13 pm. A tour of the new Francis Gregory Library took place immediately after the meeting.
Document #5.1 Board of Library Trustees Meeting November 28, 2012 3
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