Minutes of the rd 33 Annual Meeting

November 30—December 4, 2011 Hyatt Regency St Louis At the Arch St. Louis, Missouri

Stephanie Hightower, Chairman & President

Minutes of the 33rd Annual Meeting 2011

Contents
Opening Session ....................................... 5  Closing Session ........................................ 6  Board of Directors ..................................... 7  Men’s Track & Field Executive Committee . ................................................................ 15  Men’s Track and Field ............................. 16  General Session ..................................... 16  Women’s Track & Field Executive Committee ................................................................ 17  Women’s Track & Field General Committee ................................................................ 20  Race Walk Executive Committee Meeting .. ................................................................ 25  Race Walk General Session .................. 27  Men’s LDR .............................................. 39  Executive Committee .............................. 39  Men’s LDR .............................................. 42  General Sessions .................................... 42  Women’s Long Distance Running ........... 47  Women’s Long Distance Running General Meeting ................................................... 49  Masters LDR ........................................... 55  Executive Committee .............................. 55  Masters LDR ........................................... 56  General Sessions .................................... 56  Joint Meeting of ....................................... 58  Masters Track & Field and LDR .............. 58  Mountain Ultra Trail Running Council Minutes ................................................................ 59  Cross Country Council ............................ 72  Executive Committee .............................. 72  Cross Country Council ............................ 73  General Session ..................................... 73  Road Running Technical Council ............ 75  Coaching Education ................................ 81  Executive Committee Meetings ................. 81 

Joint Committee ...................................... 83  Men’s/Women’s Development................. 83  Sports Medicine and Sports Science ...... 84  Youth Division ......................................... 87  Executive Board Meeting ........................ 87  Youth Division ......................................... 89  General Session ...................................... 89  Associations ............................................ 97  Executive Committee .............................. 97  Associations ............................................ 98  General Session ...................................... 98  Masters Track & Field ........................... 100  Executive Session ................................. 100  Masters Track & Field General Session 101  Athletics for the Disabled....................... 109  Coaches Advisory Committee ............... 110  Diversity & Leadership .......................... 111  Ethics Committee .................................. 112  Law & Legislation .................................. 117  National Officials ................................... 122  General Sessions .................................. 122  Organizational Services ........................ 125  USATF 2011 Annual Meeting................ 139  Records Report ..................................... 139  USATF RULES COMMITTEE SCORECARD .............................................................. 141  Rules – Final ......................................... 143  National Athletics Board of Review (NABR) .............................................................. 147 

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Minutes of the 33rd Annual Meeting 2011

Opening Session Closing Session Board of Directors

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Opening Session
December 1, 2011
USA Track and Field Chairman and President Stephanie Hightower, United States Olympic Committee CEO Scott Blackmun and USATF Interim CEO Mike McNees highlighted Thursday at the Hyatt Regency in downtown St. Louis as the 33rd edition of the USA Track & Field Annual Meeting officially began the Opening General Session. The secretary announced that a forum was present. The 2010 Minutes were approved. Hightower drew attention to the schedule for the Annual Meeting and highlighted the Coffee with the Board and Interim CEO, Mike McNees on Friday and Saturday. Hightower welcomed approximately 1,000 volunteers, officials, athletes, coaches and administrators who conduct business and direct the future of the sport. Hightower emphasized the importance of all branches of USATF including long distance running, youth, masters, and mountain trail running, along with junior and elite athletes,. She emphasized the bright future for the sport of track and field for 2012. In her opening, Hightower spoke of the excitement to have the continued commitment of all volunteers and those present in St. Louis to this great sport. She emphasized that USATF builds momentum to next year’s Olympic Games and there is great hope to carry out our goals of being the world’s #1 team. Committee Reports were given by: Treasurer, Ken Taylor; Jim Murphy, Law & Legislation Chair; IAAF Vice President, Robert Hersh; John Blackburn, Rules Chair; and Ed Koch, Organizational Services Chair. President Hightower introduced Blackmun as the keynote speaker. Blackmun thanked the sport of track and field for its continued success then discussed the importance of the positive relationship between USA Track & Field and the USOC. He mentioned what a great honor it was for him and the USOC to

be at the Annual Meeting. Blackmun said that they are grateful for everything that you do. Some of our greatest Olympic moments have come from track and field and the USOC feel like there is a great relationship with track and field and we only want to make it better. McNees concluded the evening by delivering the State of the Sport address. McNees said the two portions of the USATF mission are driving competitive excellence and popular engagement in the sport. He attempted to answer the question of how the organization is doing. McNees said that he owed a sincere thank you to all of the USATF members. He said that the state of our sport is healthy and it is strong and it is getting better. McNees mentioned the competitive excellence was proven with Team USA’s performance at the recent IAAF World Outdoor Championships in Daegu, South Korea, where Team USA won a total of 25 medals. He also made mention of the 59 medals won at the Pan American Junior Championships, 16 medals from the Pan American Championships, 495 medals won at the World Masters Championships and 16 medals won at the World Youth Championships. McNees said that in the past year USATF hosted 57 national championships meets and issued over 6,000 individual event sanctions. Total page views and unique views of the organization’s website increased 8% and merchandise sales were up 13% in the last 12 months. Social media has also increased to include 80,000 Facebook fans and close to 20,000 followers on Twitter. Television viewership also increased 28%. Retired Navy Petty Officer First Class and national recording artist Generald Wilson sang the National Anthem. A native of St. Louis, Wilson recently sang “God Bless America” during Game 6 of the World Series. Hightower, as part of her remarks, announced this year’s Presidential Awards

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The Law & Legislation Report from Judge Jim Murphy was accepted and approved. The Records Report from Justin Kuo was accepted and approved. The various USATF Committees gave reports and the sports committees announced their championships and sites. The Race Walk Committee’s Chair, Vince Peters, presented a resolution from their Committee: “Be it resolved that USA Track & Field recognizes and thanks Bob Bowman for his decades of service as a member of the IAAF’s Race Walk Committee, including providing world leadership of race walking while serving as the chair of that committee. The Resolution was approved. The 2014 Masters Indoor Championships will be held in Boston and the Masters Outdoor Championships will be held at Wake Forest University. Masters competition also announced a five-year extension to host its 8 km Championships in Williamsburg, VA. The Youth announced sites for 2013 competition to include Youth Outdoor Championships at St. Louis University, the 2013 Junior Olympics in Greensboro, N.C. and the 2013 Junior Olympics Cross Country Championships in San Antonio, TX. A Resolution to expand competition rules for LDR and Race Walking as it pertains to select U.S. citizens was formulated. The amendment states that U.S. citizens who are not eligible to represent the United States in international competition are now allowed to participate in any USA national championship meet that does not count as the sole selection event for an international team. A motion of approval was called for. MOTION: (Emerick/2nd). Accept the package as presented. APPROVED. The secretary read the Savings Clause.

given annually to honor those with significant contributions to the sport and organization. The awards included: Nancy Hobbs Yvonne Grimes David Katz, IAAF Technical Committee member Cliff McKenzie Jon Drummond, AAC Chair The late Scott Davis was also recognized as one of the voices in covering track and field for many years. Meeting Adjourned. Respectively Submitted,

Darlene Hickman USATF Secretary

Closing Session
The 33rd edition of the USA Track and Field Annual Meeting came to a close Sunday at the Hyatt Regency in St. Louis with the Closing Session. USATF President and Chair of the Board, Stephanie Hightower thanked the 1,000 volunteers, officials, athletes, coaches and supporters of the sport that were involved for all of their hard work these past few days. The secretary, Darlene Hickman, announced that there was a quorum present. The Organization Services Site Selection Subcommittee report from Ed Koch was accepted and approved. The 2012 Annual Meeting will be held in Daytona Beach, FL; 2013 in Indianapolis, IN; 2014 in Anaheim, CA; 2015 in Houston, TX; and 2016 in Orlando, FL. The Rules Report from John Blackburn was presented and approved.

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The following resolutions are offered for the good of the order:  That the USATF approve the acts and actions of the national officers, Executive Committee, and the Board of Directors from the previous year, and That the standard bank resolutions be approved for opening, closing, and changing signatures on bank accounts and signing notes, and That such resolutions be made an official part of the minutes CHAIRMAN/PRESIDENT REPORT STEPHANIE HIGHTOWER 2012 Meeting Schedule There is some concern among board members with holding Board of Director meetings in conjunction with events. Time is not maximized as people are cutting the meeting short in order to attend events. If the meeting’s are conducted in conjunction with an event, it was discussed to arrive a day early for the meeting or staying a day later. Stephanie is going to review all concerns and decide the best scenario for successful meetings going forward. The November Board meeting date has changed to Wednesday, November 14, to avoid conflicting with the Thanksgiving holiday. Board Retreat Lynn and Darlene need to work with Dorothy of National Travel to find a good winter weather friendly location to hold a Board of Directors retreat. Mike McNees will work with the USOC to get a facilitator in place when the Board agrees on possible meeting dates. One of the topics for the retreat needs to be revisiting the Strategic Plan. Board Agenda Format Each committee chair needs to come up with a consistent monthly meeting date and time. A calendar needs to be created showing when every committee will be meeting on a monthly basis. Committees will need to report back to Lynn Taeger so that a monthly meeting review can be distributed to the Board of Directors and the National Office executives. A template needs to be created outlining the proper areas and information that needs to be reported. Mike McNees will be assembling from each national office executive, a weekly executive review. It will be distributed every Friday to the Board of Directors.

President Hightower closed the meeting with a quote: “Nothing will work unless you do!” Meeting Adjourned. Respectfully Submitted, Darlene E. Hickman USATF Secretary

Board of Directors
 

SUNDAY, December 4
ATTENDANCE: Stephanie Hightower, Philip Dunn, Deena Kastor, Kim Haines, Dr. Evie Dennis, Darlene Hickman (non-voting Secretary), Ken Taylor, Larry James (nonvoting Counsel), Elizabeth Phillips, Bob Hersh, Aretha Hill-Thurmond, Willie Banks, Jeff Darman, Steve Miller (via phone) USATF Staff: Mike McNees, Jill Geer, Gina Miller, Benita Fitzgerald Mosley, Norman Wain, Lynn Taeger Guests: Christina Corl, Rex Harvey, Anne Timmons, David Katz, Ed Koch, John Drummond Meeting was called to order at 10:15 a.m. (CST)

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brand confusion. Jill and Max have met with Tom Jackovic. Ludus Tours: Representatives from Ludus Tours spoke about the affordable packages available for the Olympics in London. Organizational Services – Ed Koch Service is deficient for the Three Rivers Association based in Pittsburgh. Organizational Services would like to encourage growth in members, both individually and organizationally in the area. The Committee unanimously recommends the two Associations share the area in accordance with Article 6-A of the Bylaws. MOTION (Ed Koch): Organizational Services recommends that the West Virginia Association have primary jurisdiction as the default Association for memberships, with no preference indicated and that upon Board approval a review of the service by both Associations will be scheduled during 2016 to review whether the shared jurisdiction shall be continued or modified. APPROVED A petition for membership was reviewed by the organization Maccabi USA/Sports for Israel. It is our unanimous recommendation to the Board that the organization be accepted for membership as an Article 5-D-1 organization MOTION (Willie Banks): Table membership approval for Maccabi USA/Sports until more information is gathered regarding the organization and membership criteria. APPROVED. The National Scholastic Sports Foundation (NSSF) application was tabled by the board last year. Their representative requested that we leave their application on the table for one more year. Organizational Committee also proposed a resolution that the Board would consider having an alternate member. This member would be a non-voting member unless they

Board Agenda Topics of 2012 Board members need to be sure that all reports distributed in conjunction and prior to the board meetings have been reviewed so that only specific discussions on the reports are addressed during the meeting. There is not enough time in each board meeting to take the time to review and discuss the information. Old Business from this point on will be addressed as unfinished business. Unfinished business needs to be added immediately as an agenda item for the next meeting. To keep the board more disciplined, specific topics need to be addressed by the board in certain months leading up to events. For instance, in the April or May board meeting the AAC and High Performance need to be included on the agenda to give a full review and get us ready leading up to the Olympic trials. Jeff Darman would like to bring in the 5 C’s again in October and make it an annual event. Steve Miller feels the update from Jill and Max should be brought up and expanded on for each meeting. We shouldn’t have a meeting without the opportunity to discuss these issues which are critical to our success. This will be a permanent agenda item under the CEO report going forward. Deena Kastor would like to see an update from the USATF Foundation going forward. Bob Hersh feels the Associations are not being informed of Foundation events. Willie Banks will facilitate giving the USATF Board a USATF Foundation update report but feels that Tom Jackovic would be the best person to give an update. Mike McNees added that as the foundation evolves from a grant giving organization to a grant seeking organization and a programmatic organization, the potentials for conflict for what we are doing is growing. A bigger concern for us at the staff level is the

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are participating as an alternate for a Board member who was unable to make a meeting. Organizational Services is pleased to inform that the West Texas Association has made sufficient progress to be removed from suspension. Their status will remain provisional until further reviews. There were no scheduled elections, although there may have been an emergency election in Athletes Advisory. OFFICIALS MEETING Stephanie Hightower attended the officials meeting and there is an issue about rule books. The officials feel we are making a profit on the sale of rule books to certified officials. Ken and Gina will look into this situation to make sure they are getting the rule books at cost. AAC MEETING We all learned a valuable lesson of how social media can impact a meeting and we need to look into the legalities of social media. Larry James and Christina Corl will work with the AAC and the Board. A frank discussion on the events surrounding the AAC logo discussion was held. The Board members made clear its very serious concerns and expectations, and that steps will be taken by the AAC in order to avoid a repetition of such an event. LOGO ISSUE Larry James, Mike McNees and Norm Wain will meet to finalize the Nike contract so a response to the athletes can be delivered by the first of the year. IAAF UPDATES Technical Committee (David Katz): We reviewed 83 proposed rule amendments, the new issue of the rule book is out, the official interpretation of the rules of the IAAF is in a book called The Referee, the new version will be out in a couple of months. Women’s Committee (Anne Timmons): The women’s committee has not had a meeting, no report at this time. Masters Committee (Rex Harvey): The Masters Committee will disappear in two years and it will convert into a commission. The biggest difference is it will no longer be elected by the congress, the IAAF council will appoint the members of that commission. The commission consists of three people from the WMA and three council approved members. Cesar Mareno Bravo, who has headed the Masters Committee from its inception withdrew his nomination from the council and has retired from the council. The IAAF is pushing hard for the Masters NGB to be part of the IAAF NGB, it will generate much better communication and they do have a hammer over their head for some action. The Committee met in March, the most readily received point is the USA Masters is now dope testing. Also the recruiting video called Forever Young which was funded by the USATF and the USATF Foundation was well received by the IAAF Community and they are thinking of doing something similar. The World Championships in Sacramento were successful. International relationships are invaluable. It’s important that we show the rest of the world that we do have the same problems and concerns that they do and that we are not arrogant. IAAF Report (Evie Dennis/Bob Hersh): Evie announced and congratulated Bob Hersh on his recent appointment of Senior Vice President of the IAAF. Regarding the IAAF elections and with regard to the governance changes we, the board, are responsible for the candidates chosen for the IAAF. It is important going forward that we are familiar with the candidates and what they are committed to achieve and have a little more strategy laid out even before going to the congress.

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Strategic Planning Committee (Deena Kastor): The committee recommends we take the USOC up on their offer to coach and mentor the USATF Board. Rick and Stephanie Hightower are aligned with this and want to implement this along with the Board retreat date. The committee also feels we should focus and revisit the Organizational Assessment survey; there were many topics that were important to the board which will help us to move forward and strengthen the organization. The Strategic Planning committee needs a new Vice Chair since the committee Vice Chair resigned from the Board. The Board will have a call the week of 12/12/11 to discuss appointing a new Vice Chair for the Strategic Planning Committee. Audit Committee (Gina Miller): Auditors will send a representative out the second week of January. Kim Haines will schedule a meeting with his committee. Finance Committee (Ken Taylor/Gina Miller): The 2012 Budget was distributed on November 18, 2011. The budget process begins at the end of August, first of September. Each Committee meets to establish their budget guidelines which are then reported back to the National Office. MOTION (Taylor): Adopt the 2012 budget as published. APPROVED Nomination Committee: The Committee met with all members present. They received over 15 outstanding nominations for independent members; three people have been chosen and approved unanimously by the Committee. The resumes of Jackie Joyner Kersey, Mickey Carter and Eve Wright were presented to the Board. There was some discussion among the board about the process in place for the Nomination & Governance Panel Report to choose new Board of Director committee members. More

COMMITTEE REPORTS Management Committee (Jill Geer): MSI, Inc. and Management are having ongoing conversations with four Fortune 500 companies. We had a company contact us wanting to offer sponsorship per event but we are only interested in long term partnership sponsorship. McDonald’s – Max continues to be in touch with McDonald’s, they will get back with us soon. Verizon – Discussions will resume in early January after the holidays. P & G – They are in the process of finalizing their plans, they won’t be moving forward until that process has been completed. Interactive outreach is in full swing, photo shoot for brand campaign was completed in St. Louis. Operations Committee (Kim Haines): The Committee established that they are here and ready to support the National Office. The Operations Committee feels there is a need for committee chairs to have better communication between committees so each one knows what is being accomplished. There was a concern about knowledge of technology for the National Office; Jed Cornforth gave the committee an excellent presentation of future technology plans. He stated that he has the resources he needs to accomplish technology upgrades. The committee questioned whether there was a need for outside training for the new technology resources. Jed said there are people in the National Office who have the expertise and are willing and able to train where needed and he felt there was no need for outside training at this time but he will approach the committee if they discover it is needed. Willie will be completing a report outlining when and how the Operations Committee is going to meet going forward.

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discussion regarding this process will take place at the Board of Director’s retreat. MOTION (Hightower): Accept the three new Board Members who have been approved and recommended by the Nomination & Governance Panel: Jackie Joyner-Kersee, Mickey Carter and Eve Wright. APPROVED Code of Ethics Committee (Wain): The Code of Ethics Committee has met to come up with a proposed Code of Ethics and we feel comfortable with the direction the COE is going. The Ethics Committee has some questions for the Board. After a lengthy discussion the Board will discuss this further at the next meeting of the Board in January. Norm Wain will put the questions in writing for Board of Directors discussion. INTERIM CEO REPORT - Mike McNees Mike discussed the staff alignment and restructuring within the National office. He distributed an organizational chart showing the areas of change and outlined the strategic changes for the Board. APPROVAL OF PAST MEETING MINUTES MOTION (Hightower): Approve the November 9, 2011 meeting minutes as published. APPROVED MOTION (Hightower): Approve the November 16, 2011 meeting minutes as published. APPROVED MOTION (Hightower): Approve the November 21, 2011 meeting minutes as published. APPROVED Board of Directors Meeting adjourned and the Board went in to Executive Session at 2:55 p.m. (CST)   approval a review of the service by both Associations will be scheduled during 2016 to review whether the shared jurisdiction shall be continued or modified. APPROVED MOTION (Willie Banks): Table membership approval for Maccabi USA/Sports until more information is gathered regarding the organization and membership criteria. APPROVED. MOTION (Taylor): Adopt the 2012 budget as published. APPROVED MOTION (Hightower): Accept the three new Board Members who have been approved and recommended by the Nomination & Governance Panel: Jackie Joyner-Kersee, Mickey Carter & Eve Wright. APPROVED MOTION (Hightower): Approve the November 9, 2011 meeting minutes as published. APPROVED MOTION (Hightower): Approve the November 16, 2011 meeting minutes as published. APPROVED MOTION (Hightower): Approve the November 21, 2011 meeting minutes as published. APPROVED

SUMMARY OF MOTIONS:
MOTION (Ed Koch): Organizational Services recommends that the West Virginia Association have primary jurisdiction as the default Association for memberships, with no preference indicated and that upon Board

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HIGH PERFORMANCE Men’s Track & Field Women’s Track & Field Race Walking

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Men’s Track & Field Executive Committee
Friday, December 4th
Chairman John Chaplin introduced the Executive Committee to the group attending. We had a very large group of coaches as well as athletes interested in the meeting. John encouraged their attendance and invited them at any time to share their concerns and questions. There were a total of 30 in attendance. (I have included a copy of the sign in sheet.) Minutes from the 32nd Annual Meeting were approved. Standards Chair Jim Grogan discussed the already approved standards for the upcoming Olympic Trials. He then introduced the standards for the Junior Championships and the Men’s Indoor Championships, they were distributed and approved by acclamation. Joe Gentry gave the Officials Committee report. He stated that the applications for official certification have increased by about 25% because it is an Olympic year. Joe informed the Committee that he had asked the AAC for help in recruiting younger officials. He stated that we are in a dangerous situation with so many older officials and health problems. We are dealing with heart attacks, cancer, mobility issues and sleeping on the job. Tim Baker gave a clear and concise report on the success of the junior’s. The Committee is working hard to keep an open line of communication with more coaches to get their kids more focused on the junior meets. Over half the athletes who qualified for the Pan American Games were college athletes. Tim also included an Associations Report. He asked for each association to update him on who their new officers are and Tim would keep them in the loop on upcoming events as

well as next year’s convention. We would like more participation and cooperation. Ed Gorman discussed rule changes for this year. There were 72 proposed changes, nothing too major. There were 16 items not addressed. Ed was also honored for his many years of service to Track and Field, as a coach and an official. John Chaplin explained the numbers in the heats and how they work for qualifying for the upcoming Trials. Right now 21 hurdlers hold the A standard. He also explained the appeals process regarding the current standard. He stated that he tried not to make the standard too high. John brought up the 2013 indoor season and the opportunity for the athletes to compete in the 300m, 600m, mile, and the 3k. The group was in agreement. John was then asked by one of the athletes attending what he thought of the logo issue brought about by the AAC. Regarding Law and Legislation, Alan Kolling clarified that the 25% representation had been resolved that afternoon with 11 coaches, 8 athletes and 12 to be nominated. Sandy Snow discussed the training facilities for our Olympians and introduced the Associate Director of the Birmingham High performance Center. She stated that it is a first class facility with all the amenities. There are great distance accommodations with parks nearby as well as a warm up track and indoor free weights. There is also separate dining and medical for our athletes. There is a 4 star Hyatt Hotel for the families to stay located in the City Center. Duffy Mahoney answered the athlete’s questions and concerns regarding declarations. He decided to end “pending” on the computer because it was causing too much confusion.

Friday, December 3
Chairman John Chaplin introduced those in attendance, Ed Gorman Vice Chair, Alan 15

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Head Manager Event Manager 3 Asst. Coaches NACAC U23 Head Coach Head Manager Event Manager 3 Asst. Coaches Names of those selected were not announced at the General Meeting because of the vetting process. Those selected will be notified when that process has been finalized and approved. Respectfully submitted, Linda Lanker MTF Secretary

Kolling, Linda Lanker, Jim Grogan Standards Chair., Coach John Moore, Bob Bowman, Coach Orin Richburg, Tracy Sundlun {by phone}, Byron Turner, Joe Gentry Officials Chair, and Jeff Hartwig. He then announced Linda Lanker as new men’s secretary, replacing Alan Kolling who will have other duties as well as law and legislative responsibilities. Minutes from the 31st Annual Meeting were approved. Standards Chair Jim Grogan proposed the standards for the upcoming championship meets including the juniors, they were distributed and approved by acclamation. Joe Gentry gave the Officials Committee report. He stated that the applications for official certification for the upcoming Olympic year should increase. John discussed the staff selection of coaches and managers for the upcoming 2012 IAAF meets. He explained what had occurred in the selection process which was unacceptable and items were left to resolve with the committee. After a lengthy discussion a motion was made to have a vote of “no confidence” on three USATF staff members for their involvement. {See attached resolution.} Voting athletes, Jon Drummond, Dexter McCloud, and Allen Johnson arrived to make staff selections for 2011 and 2012 teams. Pan Am Jr. Team Head Coach Head Manager Event Manager 2 Asst. Coaches World Indoors Head Coach Head Manager Event Manager 3 Asst. Coaches World Jr. Championships Head Coach 16

Men’s Track and Field General Session
December 4th
Chairman John Chaplin welcomed all 75 in attendance and approved the minutes from the 32nd Annual Meeting. He then introduced Sandy Snow and she and the Director of the High Performance Center in Birmingham England, shared about the wonderful amenities for our Olympians. They answered several questions and made themselves available after the meeting for any dialog. Standard’s Chair Jim Grogan proposed the standards for the upcoming Olympic Trials and the Junior Championships and John explained some of the changes and took questions. There were several concerns about the logo issue and John stated that the AAC were still meeting about this and he would wait to comment.

Minutes of the 33rd Annual Meeting 2011
Ed Gorman shared several rule changes for the upcoming season; there were 72 proposed changes, and nothing too major. Joe Gentry gave the Officials Committee report, and he asked all those in attendance to please help recruit younger officials. He explained that USATF is in a dangerous situation with so many older officials with serious health problems. Tim Baker requested that the coaches in attendance be more proactive in getting their athletes to the Junior Championships. He stated that over half the athletes who qualified for the Pan American Games were college athletes. Tim also included an associations report and asked for updates on who is in charge in their individual communities. John Chaplin explained the 2013 indoor season would include some new events such as the 300m, 600m, the mile and the 3k. John shared, that after an Olympic year, this is a great time to include these events. Those in attendance seemed very happy with the additions. The meeting was adjourned. Respectfully Submitted, Linda Lanker MT&F Secretary  

Year in Review Sue Humphrey gave a report of the events of the year. She reported John Chaplin and Ed Gorman of Men’s Track & Field maintained open communication by including her on updated information. The High Performance members along with Sandy Snow and Aron McGuire were performing an outstanding job overseeing international teams. Mike McNees has also been available for communication and has supervised the bid city process with Eugene, OR, Des Moines, IA, and Cleveland, OH.

Regulation 17 Issues
Regulation 17 affects the Olympics, World Championships, Pan Am Games, and World Indoor Worlds. The processes for team coaches selection was revamped in Des Moines of 2009. It was agreed that executive members of Men’s and Women’s Track and Field known as a subcommittee would submit a recommendation for team coaches to a committee of nine from the High Performance Division. They would make a final determination and approval of the staffs to be sent to the Board of Directors for the final approval. Currently, there is dialog regarding if the subcommittee should be responsible for making recommendations for manager selections also. Regulation 17 confirms only that the Men/Women’s subcommittee is to make team selection recommendation for team coaching staff. Sandy Snow, Director of International & Championship Teams, and the High Performance Committee manage and facilitate team and coach processing. In order to be considered for team selection, an individual must engage in the self nomination process. The criteria for eligibility must be met. John Chaplin of Men’s, Sue Humphrey of Women’s and Jon Drummond will have the final confirmation for Sports Science medical staff. Sandra Farmer-Patrick has resigned from Law & Legislation as a representative for 17

Women’s Track & Field Executive Committee
December 1
Attendees: Wendy Truvillion, Monique White, Connie Price-Smith, Carol McLatchie, Anne Timmons, Evie Dennis, Megan Watson, Rita Somerlot, Amy Deem, James Engel, Hyleas Fountain, Marsha Horan, Tiombe Hurd, Harold Martin, Kim Keenan Kirkpatrick, Rose Monday, Sue Humphrey, and LaTanya Sheffield

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6th 4,000

Women’s Track & Field. Wendy Truvillion will replace her position. The hammer competition for men and women will be conducted the day prior to the commencement of Olympic Trials at Nike in Beaverton, Oregon. The logistics of the event such as transportation and scheduling are being finalized. The event will be called “Hammer Time.” Currently, a live stream will be available at stadium in Eugene, Oregon to accommodate viewers and to create excitement about the competition. The competition will be conducted in a one-day trials and finals format. During the Olympic Trials opening ceremony, top three finishers of hammer will be recognized as one of the first Olympians. Transportation from Portland to Eugene will be available for athletes.

Coaching Staff Head Coach: Rahn Sheffield Asst. Coaches: Bonnie Edmonson, Carol McLatchie, Pam Spencer Head Manager: Kim Duyst Event Manager Kim Dismuke

2012 Olympic Reports
Sandy Snow/Aron McGuire The dates of Olympic Games operations are July 17 – July 26, 2012 The training camp will serve as the base and training camp for athletes. Housing will be provided by Hyatt Regency and available for team occupancy on January 1, 2012. Athletes training will be held at Alexander Stadium of University of Birmingham. Birmingham has a combination of an indoor and outdoor track facility in addition to soft trails that accommodate distance training. Coaches only are welcomed at the University of Birmingham. Family and friends are prohibited from both athletes’ hotel and training center. The Crown Plaza will host family and friends. It is a three minute walk to Hyatt Regency. Olympic Accommodations - City of Birmingham Steve Hollingsworth presented a report of the overall city, facility, security, and venues. The Alexander Stadium has a seating capacity of 13,000. University of Birmingham High Performance Center & English Institute of Sports will serve as the official athlete training facility. Canal Networks & University of Birmingham & Sutton Park will provide trails to accommodate distance runners. Ground Transportation: Transportation for athletes will be provided by Simon Hainsworth Travel Company

2012 – 2013 Staff Selections
Sandy Snow and Aron McGuire Indoor nationals will be held in Albuquerque, New Mexico on February 25-26. World Indoor Championship will be held in Istanbul, Turkey on March 9-11. Qualifiers will travel on March 4, 2012 and return on March 12. The indoor venue seats 7450. It is a 200m track with 6 lanes on the oval and 8 lanes on the 60m straight. There will be two 5-Star hotels for lodging accommodations : the WOW and the Blu hotels. For more information log on to www.istanbul2012wic.org. Personal Coaches/Medical will have an opportunity to purchase housing with athletes depending on number of athletes competing. The qualifying standards have been adjusted. Many of the standards for women are higher due to the increased competitiveness of the US women. Conversely, many of the men standards have been lowered. Standard must be met by January 1, 2011-February 2012. Prize award is as follows: 1st $40,000 2nd 20,000 3rd 10,000 th 4 9,000 5th 6,000 18

Minutes of the 33rd Annual Meeting 2011
Security: Hotel for athletes will be secured. Hotel access will be by accreditation only. Medical Facilities: Queen Elizabeth II Hospital, Sports & Exercise Science Univ. of Birmingham City Entertainment: Provided by New York Jazz, Cathedral Service, and Civic Welcome Center Community Development: The city is requesting athletes to participate in secured open training sessions for schools, athletic clubs, and selected groups to attend. Sandy Snow reported: For information on qualifying guidelines see the USATF website. Entry deadlines: All entries are due to USATF on July 2, 2012 and to USOC by July 9, 2012 For Olympic dates and schedule see USATF website. It is advised to note there are special criteria and restrictions for personal coaches. There will be medical, lodging, transportation, friends and family services available for the athletes. Watch for emails regarding housing. No information will be circulated publicly due to security reasons. Current athlete participation is questionable. The request will be further discussed throughout annual meeting. Development/High Performance Rita Somerlot reported the summits need some adjustments. They were unorganized as dates were changed at the last minute resulting in confusion and low attendance. Juniors It was announced that Junior Trials will held one week prior to Olympic Trials Bloomington, IN. World Jr. will be Barcelona on July 10-15. The NACAC will held in Mexico on July 6-8

be in in be

Rules Monique White reported on the debate of the hammer at the youth level. Some question if youth are developmentally ready to contest the event, the safety, and facility accommodations. Currently the hammer is contested as an exhibition. It is advantages to promote youth hammer to nurture their competitive progression. It supplies a pool of quality athletes to Men’s/Women Development thereby preparing them for international competition. Logo Restriction: According to David Griefinger, Item 27 restriction on logos violates anti-trust law and could be subject to a lawsuit. Subject will be discussed throughout annual meeting with appropriate committees. Standards Marsha Horan reported that the USATF qualifying standards must match the Olympic Standards.

Reports from Subcommittees
Athletes Advisory Hyleas Fountain requested clarification on criteria for athlete support to annual convention. The criteria and application process is found on USATF/Athlete Support website. Melissa Beasley supervises the initial application decision using the tier system and 10-year competition criteria. Additional subjective selections are sent to Jon Drummond and Dexter McCloud. The Rookie Camp qualification has same criteria and process. FYI: 139 athletes are currently in attendance at Annual Meeting. Athletes are requesting to increase the committee representation from 20% to 25%.

New Business
Bert Lyle passed away. He will be remembered in opening ceremony. He is a legend in our sport and has significantly contributed to USATF sprints, hurdles, and rules. It has been suggested that an award be named in his honor. 19

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Women’s Track and Field. Men’s & Women hammer will be contested in Portland, OR. Prelim and finals will be held all in one day. The theme of the competition will be “Hammer Time.” Live video stream will be available for spectators to view at the Eugene, OR track facilities. Transportation will be provided for athletes to travel from Portland to Oregon facility. Travel time is approximately two hours. The top three hammer finalists will be transported to Eugene and recognized as one of the first 2012 Olympians during the Olympic Trials opening ceremony. There is on-going discussion regarding the availability of the hammer rink for athletes to practice prior to competition. The Olympic Trials schedule is available on website. The Olympic Trials qualifying standards cannot be stricter than the Olympic Games standard. VS Athletics will host the USATF Super Clinic on the first day of the Olympic Trials. It will be held at Broadway Grill on Franklin Street near basketball arena. Participation is encouraged.

Ann Timmons Women’s Committee was elected IAAF representative Evie Dennis reported that the Athlete’s Summit was well organized and operated. It remained on task and was worthwhile. Excerpts of the summit can be viewed on You Tube. Alberto Salazar, Willie Banks, Sandra Patrick were the coordinators. The World Junior Championships will be held in Eugene, Oregon in 2013. USATF is delighted to host an international meet in the United States after many years. Submitted by, LaTanya Sheffield Secretary  

Women’s Track & Field General Committee

December 2
Attendees: Samera Johnson, Clif McKenzie, Wendy Truvillion, Kim Dismuke, Matt Rigby, Dee Jensen, Casey Zeller, Guy Kitchen, Bob Stacey, Monique White, Carla Coffey, Bill Eisenring, Dave Kern, Jim Engel, Victoria Adams, Delethea Quarles, April Hampton, Lori Sheppard, Mark Schwartz, Diane Wholey, Kevin Fitzpatrick, Megan Watson, Kim Keenan-Fitzpatrick, Danny Williams, Angie Taylor, Connie Price-Smith, Rita Somerlot, Sue Humphrey, LaTanya Sheffield. GUESTS: Barbara Granberry, Laurie Boemker, Joy Upshaw, Delores Murig, Kendra Reimer, Richie Mercado

Olympic Trials preparation
4-day Thursday – Monday (Superclinic hosted on 1st weekend of rest day) Regulation 17: Process for team selection Previously, the selection panel consisted of 15 members from each Men’s and Women’s Track and Field. The selection process did not encourage new coaches to be trained for coaching staff or team manager positions. The process required someone from either committee to nominate and endorse a potential coach for a staff position. The revised criteria addressed how managers are to be selected. Currently, qualified coaches may self nominate for a team staff position. Each committee individually votes for coaches then submits their recommendation to the Board for final approval. Coaches Advisory has requested to supervise the

Year in Review
Sue Humphrey, Chair Olympic Trials Preparation Men’s Track & Field, John Chaplin and Ed Gorman have maintained good communication with Sue Humphrey of 20

Minutes of the 33rd Annual Meeting 2011
selection for team coaches. Applications are submitted to Sandy Snow. Team staff members have requested the results of team evaluation. Some team coaches have requested letters of performance be sent to their school. Historically, the Women’s team staff has received favorably high evaluation assessments. Thorpe Cup (USA vs. Germany) Combined Events Chula Vista, CA August 13-14, 2011 Kim Dismuke, Lori Shepard reported that the competition included five of the seven heptathlon events. Bette Wade won with a personal record, Ryan Krais was third and Emily Pearson was fourth. The awards were extra-large surfboards. The Men and Women teams have a tie score of two wins each. Kim Dismuke thanked the coach’s selection committee and athletes for a great experience and endorsed the Olympic Training Center for their excellent accommodations Great North City Games Newcastle Gateshead, England September 17, 2011 Lori Sheppard reported it was the first time the US competed in the Great North City Games. The British had great accommodations from the airport shuttles to hotel lodging, meals and competition facility. The format of the meet comprised of scoring points. There were 20,000 spectators that attended the street games. US had an all-star cast with Carmelita Jeter, Bernard Legat, Becky Holiday, Jeremy Hicks, etc. Seven of the ten events contested were won by the US Men and Women’s team. The meet lasted ninety minutes and was televised. The athletes were housed in a five-star hotel. IAAF World Championship Daegu, Korea August 27- September 4, 2011 Diane Wholey reported that the USA earned the most medals recorded in World Outdoor Championship history with the women’s team capturing 6 gold medals. Special recognition goes to Jill Camarena-Williams, who earned a bronze medal and is the first US female to capture a medal in the shot put at the World Championships. Jennifer Simpson had an outstanding performance earning the first gold medal in the 1500m since 1983. Brittany Reese captured the gold in the long jump. The women placed the highest in history in the discus and 5000 meters. Lashinda 21

Reports from 2011 USA Team Staffs
NACAC Combined Events Championships Kingston, Jamaica May 27-28, 2011 Richie Mercado reported that the NACAC name was changed to America’s Cup and was held in Canada. The accommodations were satisfactory. There was no air conditioning. Emily Peterson won the heptathlon. The men got third. Pan Am Junior Championship Miramar, Florida July 22-24, 2011 Sue Humphrey reported that the Pan Am Junior’s was not a full team; however, continue to earn superior results. The women’s team dominated in medal count and Team USA won the meet with the second highest medal count in history. Hopefully, USATF new marketing team will secure funding in order to host a full squad at next Pan Am Junior Championships. Currently, USATF is expected to receive previous funding without any cuts. World University Games Shenzen, China August 12-23m 2011 Sue Humphrey reported that WUG was privately funded. Approximately 20 athletes were hosted. NCAA Champions were selected for competition. No 4x4 relay was contested. Some athletes traveled from China to Daegu to compete in World Championships. Bridgetta Barrett from University of Arizona set a PR for her win at the WUGs.

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USOC International Altitude Training Symposium, the NACACTFCA Congress, and the PEP symposium in St. Louis. It totaled $15,600. The Awards Committee, chaired by Jack Hazen, selected the Gill Coach of the Year award and the USOC Coach of the Year Awards. The committee is planning to expand the awards program in 2012 to acknowledge more of the service work contributed by USATF coaches. Planning is underway to implement “Legends” program to honor our most highly accomplished coaches such as WC and Olympic medalist coaches. Recommendations of the Coaches Registry task force have been forwarded to the Board of Director. Several new procedures will be implemented to the Coaches Registry, starting January, 2012. A panel will be formed to allow jurisdiction and protocols of the Coaches Registry to be managed by active coaches. The Broad Event Coordinators led by Cliff Rovelto created the new Mentorship Program which will be continued in 2012 at the Olympic Trials. The mentorship program is supported by Coaches Advisory Committee (CAC). The grants allows four selected emerging elite coaches to “shadow” a Master Coach at a major championship to learn the skills of preparing and guiding athlete’s through the most important competition of the season. The Combined Event Mentorship was highly successful and both emerging elite coaches and Master Coaches welcomed the experience. Thanks were extended to Harry Marra, Ed Miller, Lynn Smith, Scott Hall, and Sheila Burrell who served as Master Coaches for the four days of the combined events at the ‘11 National Championships. The program will be expanded in 2012 Olympic Trials to include sprints/hurdles, throws, jumps, and endurance events. Applications for all grants are located under the special programs page of the Coaching Education on the USATF website.

Demus broke the American Record in the 400 hurdles. Also there were two finalists in the 800m. Connie Price Smith served as head coach. Athletes respected her for her experience in coaching and personal athletic accomplishments. USATF selected a top notch coaching team and medical staff. The medical team was not spread thin and was well rested to provide excellent care to the athletes. Athletes and coaches commended the medical staff for their efforts and availability. The athletes prefer a medical team that they have worked with in previous competitions. They also gave feedback on the professionalism and support from the team staff. The only negative response was regarding the food in the village. Pan American Games Guadalaja, Mexico October 23-30, 2011 Kim Keenan-Kirkpatrick reported that the Women’s team had an awesome staff and worked well with the Men’s team. The athletes’ roster consisted of several emerging elite competitors. The veteran athletes were in the midst of their base training cycle therefore performances were marginal. The medal count was affected by the time of the year the competition was held; however, it was good experience and preparation for the rookie athletes. There was great communication between the managers, coaches and, athletes. The Pan American Games and Olympic games are under the auspices of the USOC; hence, the meet operation and format of both competitions are very similar.

Reports from Subcommittees
Associations Lefty Martin - No report

Coaches Advisory Ralph Lindeman reported that they formed sub-committees to oversee year long activities in effort to enhance coaching development. Cliff Rovelto chaired the Grant and selected for events to fund: The National Championships Mentorship program, the 22

Minutes of the 33rd Annual Meeting 2011
The Chair of CAC has taken an active role in promoting all CAC programs within the USTFCCCA, and will make special presentations at Divisional Meetings at the USTFCCCA Convention in San Antonio later this month. Also, the Chair of the L&L representative, Skip Stolley, has made a large effort during 2011 summer to promote and open dialogue within the L&L Committee on various items included in the legislative docket for the Annual Meeting which would positively impact coaches’ role in the USATF coach related issues. A Minority Coaches Caucus was held at the Chula Vista OTC. It was organized by Chair, Beverly Kearney, along with assistance from Sheila Burrell, and the Chula Vista OTC coaching staff on November 5-6, 2011. It encouraged minority female females to pursue a career in coaching and assured professional growth and development. Coaches Education Shayna Sangster reported that there is an online NFHS certification available. Thus far there have been approximately forty Level 1 classes completed this year and one PEP program in which there was two hundred in attendance. There are three regional coordinators from the West, Midwest and the East. Ryan Bailey coordinates the classes. His information can be located on the USATF website. Also, please refer to the website for information on the upcoming course and qualification. You must submit an application to host a certification class. The waiting process to host a Level 1 course is fourteen days. Requirements for all levels are located on the website. Site locations rotate strategically; however, there is no set policy for repetition. Terry Crawford will be notified to discuss policy. Database is available for information on previous certifications. Records/IAAF Bob Hersh newly elected as Senior Vice President of IAAF. Bob Hersh reported that a relay only meet is being discussed. A new Wild Card system is in the making for World Championship 2013. There will be the Diamond League $40K prize plus all winners will get a wild card which means three additional entries. USATF will manage our selection and criteria. WC qualifications for combined events have created a new challenge. The winner automatically receives an invite to WC. Race Walk will have similar process. The top 3 finishers will receive “A” standards. Cross Country top 15 Senior will automatically be entered in 10,000m in World Championship. The IAAF is interesting in promoting programs that integrate events. World Junior Indoor Record – New recommendations to approve regulation 9&10. Sixteen items have been deferred because there was no doping control during competition. Doping control is necessary in order for records to be recognized. Athletes Advisory Sue Humphrey reported that currently Athletes Advisory is occupied with seeking logo resolution. The IAAF has set rules limiting the number and size of logos on competition uniforms. The athletes feel that that is impeding them from securing sponsorships/endorsement dollars. Sue Humphrey weighed in on Coaches Advisory Mentorship program. There may be a great marketing for marketing the sport by offering a celebrity athlete shadow opportunity. Also the return of the Learn-bydoing program is being discussed. A mentorship program coached by retired athletes is also under consideration and can be beneficial especially to help the heptathlon improve their score. Development/High Performance Rita Somerlot reported that the High Performance Committee provides resources for tier athletes in the form of competitive opportunities, and scientific support. The committee is comprised of broad event leaders that communicate with athletes/agents to disseminate information 23

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Carla Coffey motioned: The USATF rule should be consistent with IAAF. Diane Wholey seconded the motion. Coaches are encouraged to connect with their local Association and become with resources available to them for USATF business. Standards Marsha Horan “B” qualification standards can be freely established; however, it cannot exceed the “A” standards. Currently, the field standards will remain the same. Race walk may be changed upon their committee discretion. Juniors: An analysis of Juniors performances were conducted. Results of the previous four years have remained steady. The heptathlon is the only event that required a qualifying standard change. Mixed competition will not be acceptable for qualification without approval from the chair through an appeal.

and opportunities available to improve athletic performance. Additionally, St. Vincent is a medical resource in the event of an athletic injury. Robert Chapman has detailed information regarding medical resources available and criteria. It is important for all athletes to renew their membership because it includes secondary insurance that athletes can utilize. High Performance grants are also available. Athletes must meet qualifying standards. More summits will return next season. Juniors Megan Thomas/Wendy Truvillion Juniors Outdoor Championships will be held in Bloomington, IN on June 15-17. IAAF junior qualifying standards will be in effect. The Junior World Championships will be held in Barcelona, Spain on July 10-15. The NACAC Under 23 will be held in Mexico on July 6-8. The 2013 Junior World Championships will be held in Eugene, Oregon. Rules Monique White LDR is discussing the ruling regarding citizenship. Currently, non citizens must wait two years before they are allowed to compete in meet. Women’s Track and Field submits their input thereby allowing non citizens to compete in non selection meets; however, American citizens only are allowed to compete in selection meets. Item 10 references the Youth Division hammer throw. There is mixed concerns if the hammer throw should be contested. Some have of limited facilities available for training, implementing safety practices, and the physical development of a youth Item 54 references the pole vault. At the commencement of competition an athlete may not handle his/her poles or it may be considered a warm up. However, it can be argued, that the pole is not an implement and the language needs to be rewritten. According to IAAF Rule 33: Athletes should not touch pole (implement) unless on deck or your turn. The item will be further discussed in next meeting. 24

New Business
Bert Lyle passed away. He is recognized as a grandfather of our sport. He has been a Mentor, biomechanist and a leader in the science of sprints and hurdles. It has been suggested that an award be created in his memory. WTF Awards will be given December 3 at Awards Luncheon at 12:15 PM C.C. Jackson Award Track recipient: Carmelita Jeter Field recipient: Jill Camerena-Williams Robichaux Award Beth Sullivan Alford Submitted by, LaTanya Sheffield Secretary

 

Minutes of the 33rd Annual Meeting 2011

Race Walk Executive Committee Meeting
December 1, 2011
Chair called the meeting to order at 3:05 p.m. Present: Vince Peters, Chair; Maryanne Daniel, At-Large; Bill Pollinger, At-Large; Gary Westerfield, At-Large; Ray Funkhouser, At-Large; Jo Burrows, Treasurer; Ginger Mulanax, Secretary; Steve Vaitones, Vice Chair; Tim Seaman, Athlete; Solomiya Login, Athlete; Dave McGovern, At Large; and Dan Pierce, Past Chair. Quorum was present to conduct business. Observers present: Ron Daniel, Reggie Weisglass, Sandy DeNoon, AC Jaime, Bob Nichols, Deloris Murry, Stella Cashman, and Art Klein. Agenda accepted with some additions.

Performance funds, but each had additional expenses not covered. Athletes were instructed to send the receipts to Jo and they would be reviewed. Executive Committee discussion as to when and how decisions about money are made. The executive committee discussed their involvement in money decisions and the need to be informed of money issues in a timely manner. Bill Pollinger made a motion, Gary Westerfield seconded: “that the Executive Committee’s advice be solicited on a regular basis with regard to expenditures of $500 or more that are not a part of the regular budget so that recommendations can be made by the Executive Committee with respect to provide direction to the Chair for those expenses. Motion passed.

Review of 2012 Championships
50Km Olympic Trials – Philip Dunn is the contact. Meet hotel is the Carlton Oaks Golf Club with the San Diego Airport being the closest airport. Schedule – Welcome 3:00 p.m. Friday, Tentative plan to close course between 9-10 a.m. for practice on Saturday, Athlete and judges meetings are Saturday evening, awards Sunday 2:00 p.m. Vince also reported that 14 athletes had qualified for the Trials 50km. AAC issue: the Race Walking community had two former Cubans qualify for the 50km at the 30km and since they are now US citizens are eligible to compete in the Trials. Tim Seaman will be contacting them to explain how they can compete in the Trials. 50Km National Women and Masters Championship – to be awarded officially at the Site Selection Subcommittee meeting Friday morning 20Km Olympic Trials – Eugene, Oregon – races will totally on the track as of now. 20Km/10Km World Cup Trials – Eugene, Oregon April 1- Jim Bean is contact, Race will be on the 1km loop on Agate Street.

Officer Reports
Chair: Vince reported that his annual report was published in the 2011 Annual Meeting Reports book and reviewed the year’s progress and roadblocks. Secretary: Ginger reported that only 15 association’s delegations met requirements for the annual meeting. Recommended that each race walk rep contact their head of delegate and have them check with Sherry Quack for needed changes. Treasurer: Jo Burrows presented a financial statement of expenses and receipts to date. Total funding for 2011 was $61,178.20; YTD expenses are $44,492.58 leaving approximately $10,820.92 to cover expenses through December which will include expenses at the Annual Meeting and some receipts not yet paid. Jo reported that all remaining funds will be distributed for committee activities. Question arose about whether the expenses Solomiya and Trevor incurred for going to Columbia early on their own to participate in the High Altitude Camp could be reimbursed from RW Committee funds. The camp was paid for from High

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that we begin planning now for our next summit. She suggested questions that should be answered to focus the summit – target athletes or target coaches? Whatever format we use will only result in 4 athletes being paid for. Where to hold it … During the Trials? At the World Cup Trials? At the Annual Meeting? Also discussed our race walk summit was not listed in the PEP program which is in the general session. Use of International Competition money: Maryanne, Tim and Dave were directed by the chair to get a plan together by December 15 on the use of the money so that Steve and Vince have time to review. The earlier we get our plan in the better. Also athletes need to decide if they are interested in training opportunities in Europe. Motion made to have a sports psychologist in Eugene at the World Cup Trials and to plan another summit for Daytona Beach next Annual Meeting. Motion passed. Team Staffs: Vince announced the team staff selected for 2012. World Cup – Steve Vaitones, manager; Dave McGovern, coach; and Patricia Hanna, Junior coach. USA/Canada staff – Loretta McGovernSchuellin and Tom Menendez. Names have been submitted to the USATF Board for approval. Ron Daniel questioned the makeup of the Staff Selection Subcommittee. The Operating Procedures says one athlete, one former staff member, and three (3) individuals who have been active contributors to the national race walk committee in the previous ten (10) years. One of these members will be this Subcommittee chair. The 2011 Subcommittee consisted of Maria Michta, athlete; Jolene Moore, former Staff member; Ginger Mulanax, Richard Roberts, and Ray Sharp (active contributors to the National Race Walk Committee. Ron felt that since Richard had been previous staff and Ray Sharp was an active athlete they did not fit the category of active contributors to the National Race Walk Committee. Ginger explained that in her interpretation of the Operating Procedures both were active contributors because of their support on other

Discussion occurred concerning the process and politics of a bid. Chris Rael sent his concern about the San Diego 50Km Olympic Trials bid and its noncompliance with the specified items listed. Bill Pollinger gave a brief explanation of his understanding of a bidding process. After lengthy discourse as to why the procedure breaks down. Vince explained that the National Office had been dilatory in finalizing the contract which created problems for our committee. Vince explained that the original deadline for the 50km Olympic Trials was March 10 and the only bidder who submitted a bid was the San Diego bid. That LOC indicated in their bid package that would not be doing some of the items requested. Vince continues to explain that he tried to encourage other groups to go ahead and submit a bid even if they didn’t feel they were able to provide all the items listed. The conclusion reached is that the National Office is not really requesting a bid; they are requesting that a LOC submit what they will do to host an event. Development: a) First, we had the High Altitude Camp in Bogota that Solomiya, Erin TaylorTalcott, and John Nunn participated in which was arranged by Richard Roberts. b) Altitude Acclimation in Colorado – Maria Michta, Ben Shorey, and Mike Mancotti c) The Race Walk Summit held Wednesday evening and Thursday morning at St. Louis with Andy Drake (UK) and Dave McGovern/Tim Seaman. Dan Serianni and Katie Burnett went for testing with a biomechanist to provide specific to them exercises. This is the first time Race Walkers have been tested. Only funded athletes are eligible for the testing which includes athletes in the 3 top tiers. Maryanne reported that a 4th tier is being added that will be explained in the development section of our meeting (3:00 p.m. Friday afternoon). Discussion occurred that the summit here at the Annual Meeting was pulled together at the last minute and didn’t reach as many coaches as hoped. Maryanne recommended 26

Minutes of the 33rd Annual Meeting 2011
committees and for other activities of the committee even through they were also former staff and athlete. It was agreed the wording is a bit ambiguous and if clarification is needed then improved wording needs to be submitted for a change in the Operating Procedures. Officials: Race Walk officials selected for the National Championships, NAIA Championships, World Cup Trials, and 50km Olympic Trials had previously been announced but were reviewed. The Race Walk Officials Subcommittee recommendations for the USATF Indoor Nationals and the Olympic Trials in Eugene have been submitted to the National Officials Committee Selection Committee and the choices will be announced by the NOC at the end of their sessions. Bill Pollinger introduced the topic of why only the Level II and III judges got financial support to meets; why didn’t all judges selected get support. Vince explained the limited amount of money available for judges’ support and since the IAAF judges are required if a competition is going to be conducted in a manner that allows our athletes to compete internationally, priority have been given to those judges. As a part of the discussion it was noted that most of our National Championships provide some support for judges, but the level varies. Motion made by Bill Pollinger and seconded by Steve that a budget committee be established headed by the Treasurer and two others to review the race walk budget to see if funding for all judges could be arranged. Motion passed. Included in motion was any left over money at the end of the 2011 should be used for judges and athletes’ expenses. Motion passed. Jo Burrows, Treasurer, requested suggestions for the subcommittee members. Added note is that if the bidding process gets improved that judges’ support should be included. Bid Form: Vince requested that Dave McGovern and Steve Vaitones review and update the race walking bid form. Rules: Steve reported that rules will be discussed early in session Friday. Not many that affects race walking. Law and Legislation: Ray will also review Law and Legislation issues affecting race walk in the general session Friday. Executive Committee Interim Meetings: Bill Pollinger made a motion that the Race Walk Executive Committee has scheduled interim phone conferences to conduct business in a more timely fashion and to deal with budget concerns more rapidly. Motion seconded and passed. Approximate dates set for the conference calls are February 15, May 15, and October 15. Meeting adjourned: 5:00 p.m. Ginger Mulanax, Secretary

Race Walk General Session
December 1, 2011
Meeting was called to order by the Chair. Sign in sheet indicated a quorum was present to conduct business. Minutes of the previous annual meeting were accepted as printed. Chair, Vince Peters, presented his annual report. He highlighted achievements of our athletes. Vince focused on the achievements of our young world class athletes like Trevor Barron with 6 individual records pending and a silver medal from Daegu. Vince highlighted the missed opportunity of USATF by denying Maite Moscosco the chance to compete at the Pan American Junior Meet where her Junior National finish of 53:11 would have given the US another silver medal. He highlighted to struggle we face in the development of Olympic medalists in Race Walking pointing out we lack a development pipeline. Domestically, the highlights of 2011 that Vince stressed were: 1) Changes in qualifying standards for the 20km walks at the 27

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information to our committee. On the question of Erin Taylor-Talcott being able to compete in the Men’s 50km, Bob reported that the IAAF says that women can not compete in a Men’s 50Km. However, having said that, the IAAF doesn’t care what we do domestically. Decision had already been made that she would be able to compete in the 50km Olympic Trials to highlight the strength and endurance of women race walkers. In 2013, the top three finishers in the IAAF Race Walking Challenge overall results will be deemed to have “A” standard. Questions from body as to whether the IAAF really means to let a 10Km Challenge finisher compete in a 50km? Bob continued his report with an explanation of the spectacular setting for the 2012 race walk course at the London Olympics. Buckingham Palace will be the backdrop for the L shaped 2 kilometer course. Discussion is occurring about moving the start/finish to shorter the hill on Constitution Hill. Elliott Denman asked if discussion was occurring about the high number of disqualifications in the 50km at the World Championships. Bob also addressed rumors to eliminate race walking since the IAAF has asked to add Cross Country running in Winter Games. Currently the IOC has said no.

USATF Outdoor Championships drew younger walkers, 2) Improvements in the performances at the collegiate level, 3) More Junior walkers continuing, and 4) Increases in the participation in the Race Walk Grand Prix. Vince reported that the lack of funding by USATF did not cancel the long established US-Canada Dual Junior Competition because other entities who valued the benefits of the event assumed the responsibility. Vince reviewed the development proposals that our committee submitted that if funded would allow for the development of athletes would make the ‘A’ and “B’ standards. Vince talked about the NCAA ruling against race walking as a legitimate track & field event and expressed concern that USATF does little to affect the culture against race walking within the NCAA. He concluded with the statement that “The Race Walk Committee believes it can make significant gains with as little as $40,000 per year over the next three year period.” Vice Chair, Steve Vaitones, reports that the US-Canada dual meet will be in Boston over the August 13-14 weekend. Steve handles statistics for our committee and other assigned duties at the chair’s pleasure. Secretary, Ginger Mulanax, had no report. Treasurer, Jo Burrows presented the 2011 financial statement for the committee which is current up to 11/29/2011. Total funding for 2011 was $61,178.20; YTD expenses are $44,492.58 leaving approximately $10,820.92 to cover expenses through December which will include the expenses at the Annual Meeting and some receipts not yet paid. Jo reported that all remaining funds will be distributed for committee activities. She explained that the bulk of the remaining money is from the International Competition line item which will be used for athletes. Bob Hersh, IAAF Representative – Bob reported that Bob Bowman was not reelected to the IAAF Walking Committee and that in the future Hersh will get the IAAF Walking Committee reports and provide 28

Subcommittee Reports
Rules – Dan Pierce reported that Items 1-10 had been withdrawn. Other items of interest to race walking are 26a, 27, 71, 72, 73, 74, 76B, and 77. Not many items affect race walking this year. Item 26a – Masters age for race walking will begin at 35. Item 27 – Rule discusses color/logo requirements on athlete uniforms. After discussion, the racewalk committee that whatever wording the athletes want is fine with race walking. Item 71 – withdrawn

Minutes of the 33rd Annual Meeting 2011
Item 72 – The word “caution” is removed and the words “yellow paddle” will be used to indicate the same thing. Amends Rule 230.2a. Follows IAAF changes. Approved Item 73 – amends Rule 230.3c. “ When three red cards from three different judges… by being shown a red paddle.” Proposed change of wording to “When a total of three red cards…” approved. Approved Item 74 – Amends Rule 232.4 and 241.2 to clarify Drinking/Sponging and Refreshment Stations requirements. Approved Item 76B – Amends Rule 267. Proposal made to include an Indoor Junior Mile (M/F) race walks and an Indoor 3000m Race Walk (M/F) for Junior records. Approved Item 77 – Amend Rule 262.6 that would limit records being recognized in mixed competitions except as provided by Rule 147. Committee voted to reject. Note: In the Rules Committee final report on Sunday morning, the following actions were taken: Item 26a rejected; Item 27 withdrawn; Item 72 accepted; Item 73 accepted as amended (“red cards from three different judges…”; Item 74 rejected; Item 76B accepted; Item 77 accepted. Equipment and Facilities - Jo Burrows provided a review of the changes in the weights and measures. There will be no minimum length for hammers, only a maximum. As of 2013, a collar will be required on the PV box. A new Masters discus (0.75 kg) and hammer (2kg) have been added. She reminded us that anyone interested in weights and measures should get on the subscription lists for the Weights and Measures Newsletter. Site Selection - The Site Selection Subcommittee met Friday, December 2 at 8:00 am. The subcommittee also had a conference call in November. The following venues were recommended and approved by the committee: a. January 7 – Open Women’s/Masters 50K Race Walk, Houston, TX January 22 – 50K Men’s Olympic Trials, Santee, CA (Open) February 11 – 1 mile, Millrose Games, NYC, NY (Open) February 25-26 – Indoor T& F Championships, Albuquerque, NM (Open) March 16-18 – Masters Indoor T&F Championships, Bloomington, IN April 1 – 20Km Open/10Km Junior World Cups Trials, Eugene, OR April 28 – Penn Relays, Philadelphia, PA (Junior) May 13 – 15k Championships, Riverside, CA (Open, Masters, Junior) June 2 – USA Junior and Open 10K Championship, Albany, NY June 15-17 – Junior Outdoor T&F Championship, Bloomington, IN June 30 – Men’s Olympics Trials, Eugene, OR July 1 – Women’s Olympics Trials, Eugene, OR August 2-5 – Masters Outdoor T&F Championship, Lisle, IL September 29 – 5K Race Walk Championships, Kingsport, TN (Open, Masters, Junior) October 27 – 1 Hour, Walton, MA (Open, Masters, Junior) October 28 – 30K, Valley Cottage, NY (open) November 11 – 20K Masters and Junior, Coconut Creek, FL All National Championships for 2013 are open for bids. Proposals to host National Championships are due February 1, 2012. Please use the revised bib form. Site Selections forms should be returned to both Vince Peters, Chair and Dave McGovern, Site Selection Subcommittee Chair. High Performance Planning – Vince reported that the primary change is the creation of a Tier 4 athlete. To be eligible to be considered a Tier 4 athlete, the athlete must have ranked in the top 2 by USATF; have “B” standard; and finish in tip 2 at a USA National. Benefits of being a Tier 4 athlete 29

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because of a travel advisory issued by the state department. However, everything worked out. A safety and security plan was developed and the Columbian Athletes Federation guaranteed police coverage 24/7. All participants and staff had to sign a waiver of liability. More drama when the flight for several athletes was cancelled in Miami due to an explosion. The US teams placed second winning silver medals for the US. Rich stressed that despite all of difficulty and challenges before the meet, our athletes met the adversity with honor and perseverance. c. Senior/Junior USATF National Championships – In June, the 20km Women and Men’s National Championships and the 10Km Junior Women and Men’s National Championships were held in Eugene. Event started on track and finished on the track. Having a 5km and a 10km qualifying increased the number of participants which was good. d. Pan American Cup Trials- The event was hold in Coconut Creek, FL. Vince Peters had to step in as co-meet director. The course is good and is IAAF certified so the plan is to use it again. e. 0 Km Pan American Cup Trials/National Championship – Bob Hickey provided a report for the event was held in January in Tustin, CA. The course had no shade and a cut off time that eliminated some Master competitors from competing. The Sheriff’s department provided a lot of support for the event which was greatly appreciated. Notice was given that Huntington Beach was having a 50Km/20Km race on December 10, 2011 as a “last chance” type of competition for the Olympic Trials. Also noted January 7 which is also the date of the Houston 50km is the last day to qualify for the 50km Olympic Trials. IAAF report – Bob Bowman provided a written report which was included in the Annual Meeting reports book. Bob was not in attendance at the annual meeting to include an oral summary. Gary Westerfield provided some information. First topic was the Level II recertification that was to occur in 2011. It

include $500 medical stipend; access to international travel funds; and access to competition travel money. The creation of the Tier 4 athlete is an attempt by USATF to support developing athletes who have the potential to reach Tiers 1, 2 or 3, but haven’t yet. Substance Abuse Education – Jan Price provided her annual potpourri of information. Topics reviewed this year included sports concussions, dangers of e-cig electronic smoking device, hydration, illegal drug use in teens, sports supplements, inhalants and the overuse of Tylenol. Standards – Steve Vaitones reported no need to discuss or change any standards. We can’t loosen the Junior standards or will lose too much quality. We can’t go any tighter on standards because the fields aren’t large enough to handle.

Report on 2011 Race Walks Events:
a. US/Canada Junior Dual Meet – Steve Vaitones reported on the event held in Boston in August at a course near the Airport. The hotel was a short walk from course and the subway into Boston was convenient for opportunities for Junior athletes to tour/shop/play together. Steve reported that it was a good event with full teams and additional athletes and guest race walkers. There was an attempt to get elite walkers to come and walk with juniors, but it didn’t work as well as hoped. However, the plan has potential. Steve also reported that the 2012 event would be held in Canada at an undetermined place, but likely British Columbia. Tom Menendez did a good job as manager. USATF cut funding for the event and the competitors self funded their travel and expenses. b. Pan American RW Cup – Richard Roberts reported on the event. He discussed the High Altitude Camp put together using the facilities of the Columbian Training Center. Our athletes stayed at a Bed and Breakfast in Bogotá. Rich explained all the drama before the event when USATF considered canceling 30

Minutes of the 33rd Annual Meeting 2011
did not happen and the Area Level II Judges currently certified will continue until notice comes for a recertification. Gary noted that communication issues with the Area Director has made it difficult to get information and decisions made. Discussion occurred concerning the procedures to be followed in determining who will represent the U. S. in the Olympics. Essentially it is the same format as in 2008. Motion was made that a resolution be presented to USATF to recognize Bob Bowman’s long years of service as a member of the IAAF Walking Committee and express appreciation for that service. Motion passed. Committee broke at 1:45 pm for a short recess. Committee reconvened at 2:00 pm Rule 8 – John Nunn requested discussion about changes in Rule 8 (which previously had allowed the winner of the 50km National Championship to enter the 20km event on the basis of that victory). Dan Pierce, as Rules representative, provided some history. The rule was changes after 2008 Olympics, but it had only been included as a trial effort. It didn’t work out as planned and Race Walk was a part of the agreement to cancel. Question: Would it be possible for an athlete to enter the 50km based a 20km time? Although Dan opened the topic up for discussion, no discussion occurred. Selection of Chief Judge Before the Race The issue was brought up that our rules do not allow for the selection of the Chief Judge prior to a race like the IAAF. Our rules say that the chief judge is chosen by the judging panel at the pre-event meeting. Currently a head race walk official is appointed to be sure the supplies and necessary equipment is available and to organize the pre-event meeting, but that person is not selected as the chief judge. Motion made to discuss a rule change next year to allow for the selection of chief judge in advance. Motion passed. Officials – Ron Daniel provided a report to the Race Walk committee from the officials committee. The following items were reported. A. Shelby Sharpe (who provides instruction material for Marshals) had reported to the committee that some events were asking officials to sign liability disclaimers. Shelby’s recommendation was not to sign anything that gives up any of your rights. B. George Kleeman reported that athletes can wear an electronic heart monitor per the IAAF. C. New certification criteria will be coming out for the recertification procedures in the fall of 2012. Race Walk Officials should stay aware and in touch with their association’s officials chair. D. The Law and Legislation topic of increasing the athlete representation to 25%. E. Centralized voting for committee in 2012 F. Evaluation of officials is leading to better officials G. Discontinuation of the long-sleeve officials T-shirt. H. Changes in the Masters IAAF committee. Development - Maryanne Daniel provided an explanation of the Tier system which is how high performance allocated support for development. Maryanne also explained that since Brian Brase has left the National Office staff, there no real support or help for race walk development. Scientific Services – Jim Bean reported that nothing was being at this Annual Meeting related to scientific service by USATF. Records - Justin Kuo reported that the pending race walking records are listed in the Annual Meeting reports booklet with one correction – Trevor Barron’s 10,000m track time was 41:23.14 set in Lille, France. Trevor also has six other Junior American records pending. No new American records for Open Men, and Open Women. One Junior female record is pending for Lila Haba for the 15km in Riverside, CA. Motion made to accept the records report, seconded and passed. The 31

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make changes that will help clarify the selection process. Bruce Leasure asked if Ray knew how to get WMA sanction? Ray said he would get that information to Bruce. 2012 Events: a. World Cup – will be held in Russia, staff selected and being presented to the USATF BOD for approval are Steve Vaitones, Manager; Dave McGovern, Coach; and Patricia Hanna, Assistant/Junior Coach. Standards: 20km Men 1:36; 10km Junior Men: 48; 20km Women 1:48; 10km Junior Women 51:30; 50km 4:45. The top 6 at the Trials races will be the teams. The date of the World Cup is May 12-13, 2012. b. Adidas Event – 2014 in Eugene Oregon – IAAF World Junior Track and Field Championship. c. US/Canada Junior Dual – will be held in Canada as Steve explained earlier. No other information available at this time. d. Olympic Trials Track and Field Championship – race walks will be totally on the track. Athletes will not be exiting the track and going to the road. Other information will be coming. Committee recessed until 10:30 a.m. 12/3/2011

Masters records are handled by Dave Talcott with help from Darlene Backlund. A few of the 2011 Master pending records are waiting for additional information. Several pending Master records from 2010 do not meet record standards and it will be recommended that the record be denied. Pending records from 2010 Valley Cottage, NY 30km are being recommended for ratification. Motion made, seconded and passed to accept the Masters RW records report. Law and Legislation – Ray Funkhouser reported that the primary point of discussion is the increase of athlete representation in all committees to 25% including the USATF Board of Directors. Agreement being discussed that an alternate athlete be appointed to the board and vote if certain committees ((M/W Track and Field; Men/Women LDR; RW; Executive Committees, L & L; High Performance, Rules and Diversity) raise their athlete representation to 25%. Masters Race Walk Subcommittee – Ray Funkhouser, chair of the subcommittee, provide a report. The subcommittee had a conference call in December as well as communicating regularly by email. The committee also met here at the Annual Meeting. Primary issue of concern is to assure that all events are record eligible. This became an issue at the 2011 Masters Outdoors Championship with both the throws areas and the race walk road course. Ray explained he has had conversations about the problem and he is working with the Master’s Executive Committee to ensure that the courses will be record eligible. In 2012, there will likely not be issue because the event is being held in an area with a strong active Race Walk Chair, Diane GrahamHenry and Ray reported that he and Diane are already working with the LOC to identify appropriate race sites. Ray also reported that the subcommittee selected joint male overall Master Race Walkers of the Year – Jonathan Matthews and Chris Schmidt. Currently the subcommittee will be working to review the criteria for the Masters awards and possibly 32

Race Walking General Session II – Saturday, December 3
Chair reconvened the committee. sheet verified quorum was present. Sign in

Jo Burrows, Treasurer, explained the new electronic means of filing for reimbursements. Just scan in your receipts and in 30 days check with the Treasurer on processing status. Be sure to include a good mailing address, phone number, and email address. Coaches Education- Wayne Armburst reported that USATF held the PEP symposium the day before the beginning of the Annual Meeting. He suggested that the endurance segment might be beneficial to race walk coaches. He recommended that coaches attend the PEP which is available at

Minutes of the 33rd Annual Meeting 2011
no cost to coaches listed on the coach’s register. Wayne said there was a new online program for coaching education sub-Level I available. Level I courses are available at various places around the country as before. Level II courses where a specialty is selected (for Race Walking the specialty would be endurance) UNLV is hosting a school July 814, 2012. Coaching education course geared directly to youth coaches is held right before the Junior Olympics. Wayne also said that there was to be a High Performance Coach Super clinic conducted in conjunction with the Olympic Trials. The plan is to hold it on the first rest day of the Trials. Other information is available on the USATF website under coaching education. Committee Awards – Race walk committee awards were presented. At the awards luncheon, the Ron Zinn Outstanding Male and Female Race Walker were presented to Maria Michta and Trevor Barron. In the committee session, our other awards were presented by the Chair. Henry Laskau Junior Awards were presented to Erika Shaver and Tyler Sorensen. The Mike Riban Award for Outstanding Contributions to Race Walking was presented Justin Kuo for his long service as race walking records chair. 2011 Outstanding Association went to the Pacific Association. Masters Male and Female Race Walker of the Year awards went to Christoph Schmid, Jonathan Matthews and Maryanne Martino who was there to accept her award in person. USA Race Walking Grand Prix Award Winners Open Men (name, affiliation, points) 1. Michael Mannozzi – Miami Valley, 47 points 2. Dan Serianni – World Class Racewalking, 46 points 3. Patrick Stroupe – Unattached, 43 points Open Women (Name, affiliation, points) 1. Erin Taylor-Talcott – Shore AC, 48 points 2. Maria Michta – Walk USA, 40 points 3. Teresa Vaill – Unattached, 37 points Junior Men (Name, affiliation, points) 1. Jonathan Hallman – Unattached, 40 points 2. Michael Nemeth – Wings of Moon, 29 points 3. Alejandro Chavez – South Texas Walking Club, 24 points Junior Women (Name, affiliation, points) 1. Abby Dunn – Maine Racewalkers, 46 points 2T. Molly Josephs – Walk USA, 38 points 2T. Erika Shaver – Unattached, 39 points Master Men (Name, affiliation, points) 1T. Andrew Smith – Pegasus AC, 59 points 1T Christoph Schmid – World Class Racewalking, 59 points 3. Mark Green – Pegasus AC, 44 points Master Women (Name, Affiliation, points) 1. Marianne Martino – High Altitude Racewalk Team, 50 points 2. Darlene Backlund – Southern CA Track Club, 39 points 3. Louise Walters – Sierra Racewalkers, 33 points. Team Awards Men 1. Pegasus AC, 52 points 2. Shore AC, 24 points 3. World Class Racewalking, 20 points Team Awards Women 1. World Class Racewalking, 20 points 2. Maine Racewalkers, 10 points 3T. Southern CA Track Club, 8 points 3T. Florida Athletic Club, 8 points Masters Age Group Men and Women winners – recognized as top Master athlete in their age group for 2011.
35-39 40-44 45-49 50-54 55-59 60-64 65-69 70-74 Tim Seaman None qualified Dave Swartz Dave Talcott Mark Green Christoph Schmid Leon Jasionowski John Backlund Susan Randall Darla Graff Teresa Vaill Vicki Pritchard Debbie Topham Marianne Martino Jolene Steigerwalt Louise Walters

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None qualified Ruth Ketron None qualified

Alan Poisner John Starr None qualified

Ray Funkhouser provided some information he found in a news article that referred to the history of the death of Capt. Ron Zinn for whom our outstanding Open Race Walkers’ Award is named. Capt. Zinn served in Vietnam and was killed while on patrol. Grant Implementation – AC Jaime explained what was causing the hold up in implementing the $50,000 grant his group received to promote race walking. The book is done now and is on its way to the publisher and should be available by the end of January, 2012. AC explained that he had talked with the Youth Regional Coordinators at their meeting and asked that each Region set up a committee of 5-7 people hopefully knowledgeable about and interested in promoting race walking to be responsible for the implementation of the program in their region. Junior Camp – AC also spoke promoting the Junior Camp that will be held over the Christmas break in South Texas. The fee is $250, but AC said that any athlete who was not able to afford the fee should contact him. Camp dates are December 26 through January 1 and is for athletes aged 13-19. Senior Camp – Maryanne reported that the proposal submitted for a senior camp in 2011 was rejected, but that it is being included in the proposals for 2012. Athletes for the Disabled- Art Klein reviewed the information he had received in Athletes for the Disabled about official recertification during 2012. He reported that an apprentice level (for two years) would be added. The apprentice official would work with a mentor during the two years. Certification would be given in five areas: track, field, RW, LDR and Athletes for the Disabled. Art also reported that all challenged athletes will work under the USATF umbrella. He also reported that the 34

Junior Olympics will have two exhibition events for disabled athletes – 800m and shot put. There are some issues with the inclusion of disabled events at the 2012 JOs, but the expectation is that in the future disabled events will always be held at the JOs. Art indicated that in 2012 Athletes for Disabled will be presenting an outstanding athlete award at the Jesse Owens Hall of Fame banquet. The Disabled Junior Nationals in 2012 will be held in Phoenix.

New Business
Nomination Committee – Since 2012 will be an election year, the chair appointed a nominating subcommittee to solicit nominations. The chair appointed Dave Gwyn, chair of the subcommittee, Tim Seaman, Bruce Leasure and Solomiya Login. New Grand Prix Logo - The chair indicated the need to develop a new logo for the RW Grand Prix. The current logo being used was a rush job and was never indicated to be so long. He challenged the committee to come up with something splashy that can promote race walking. Vince is requesting proposals to be submitted by February. High Performance Center – Maryanne commented that the committee had discussed the possibility of establishing a High Performance Center for Race Walking. She asked if there was any information about the possibility. After brief discussion, our development chairs were directed to come up with criteria for a High Performance Center for Race Walking. At that point, the committee could begin to seek out possible grants. Operating Procedures - No proposals for changes to our operating procedures were submitted for this year. Any proposals for clarifying or changing our operating procedures should be submitted by about August 1, 2012 to the chair and secretary of the committee and also to Bill Pollinger who has been chairing the operating procedure subcommittee.

Minutes of the 33rd Annual Meeting 2011
Resolution of appreciation to Bob Bowman - The committee reminded the chair to present the resolution honoring Bob Bowman’s service to USA Race Walking and USATF at the final session tomorrow morning. The motion to adjourn the 2011 USATF Race Walk Committee Annual Meeting was made at 11:45 a.m. Following adjournment, the committee broke up into Region planning sessions. North Region was chaired by Diane Graham-Henry; South by Dave Gwyn, East by Justin Kuo and West by Art Klein. Respectfully submitted Ginger Mulanax Secretary

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36

Minutes of the 33rd Annual Meeting 2011

LONG DISTANCE RUNNING Men’s LDR Women’s LDR Masters LDR Joint Masters LDR/Track & Field Cross Country Mountain Ultra Trail (MUT) Road Running Technical Council

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38

Minutes of the 33rd Annual Meeting 2011

Men’s LDR Executive Committee
December 1, 2011
Attendees: Executive Committee Members: Glenn Latimer (Chair), Dan Browne (Vice Chair), Mark Winitz (Secretary), Phil Greenwald (Treasurer), Brian Mastel, Ed Moran, Tomy Sitton, Allan Steinfeld Guests: Jim Estes (USATF Associate Director LDR Programs), Bob Latham (Championships Subcommittee Chair), Scott Simmons (Championships Subcommittee Vice Chair), Travis Bashaw, Gregory Evans, Jim Garcia, Andrew Hecker, Jonathan Marcus, Bob Orazem, Stephen Peckiconis, Bill Roe 1. Call to Order: Men’s LDR Chair Glenn Latimer convened the meeting at 3:05 p.m. 2. Introductions: The Chair referred attendees to the back of the printed agenda for a list of committee members. 3. Agenda Amendments/Additions: The Secretary asked for any amendments or additions to the agenda. Phil Greenwald (MLDR Treasurer) stated that the MLDR Finance/Budget agenda item was not needed because the USATF national office is now handling budgeting and accounting for committees. Jim Estes explained that MLDR can still receive financial reports from the national office and that the Chair can make budget requests for projects/items to him at any time. No further discussion. 4. Approve Minutes: The Secretary asked for any amendments to the Executive Committee minutes from the 2010 USAF Annual Meeting. The minutes were approved without any amendments. 5. Housekeeping: The Chair explained the Annual Meeting expense reimbursement

process for eligible Executive Committee members. 6. Progress on USATF Men’s LDR Primary Mission: The Chair handed out an article about the 2011 Manchester Road Race (where U.S. runners took the top six men’s places) in which Ireland’s Martin Fagan was quoted as saying: “The Americans have raised their standard now, and they’re not afraid to compete anymore with the African runners who come over here. It was very odd to see a group of Americans leading the way.” The Chair used the article as an example of progress on a primary MLDR priority for the last seven or eight years: Improving the rankings and competitiveness of U.S. male long distance runners in the world and pushing the standards of performance for U.S. men upwards. The Chair iterated that, in 2007, when the committee set a single “A” qualifying standard of 2:19:00 (full marathon distance) for the 2012 U.S. Men’s Olympic Marathon Trials, there were “nay sayers” who said the quantity of qualifiers would dramatically suffer. This has not been the case. (Note: 179 men qualified for the 2008 Marathon Trials when the “A” standard was 2:22:00. For the 2012 Marathon Trials, 158 men qualified.) Men’s LDR has encouraged Women’s LDR to adopt a similar high standard for the 2016 Marathon Trials. 7. USA Teams – 2011 Review: IAAF World Cross Country Championships (Spain): Jim Estes briefly reported. Team USA Senior Men’s squad finished ninth. IAAF World Championships in Athletics /Men’s Marathon (Korea): Jim Estes reported that it was warm and humid. In the World Cup Marathon team competition, Team USA’s men finished seventh. The Chair mentioned that an ongoing challenge is to field top men’s teams for the World Cross Country and World Champs 39

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American, Central American, Caribbean (NACAC) Cross Country Championships and the 2013 NACAC Cross Country Championships and 2013 IAAF World Cross Country Championships. Bill mentioned that the USATF National Club Cross Country Championships (which took place in Seattle the weekend following the USATF Annual Meeting) selects USA team members for the Bupa Great Edinburgh meet, and is a good opportunity for elite athletes. 13. 2011 Men’s LDR Committee Awards: Secretary Mark Winitz acknowledged the work of the MLDR Awards Subcommittee members (Brian Mastel, Jim Peterson, Tomy Sitton, Mark Winitz) and announced the 2011 award winners: Robert E. DeCelle Award (Outstanding Male Athlete): Ryan Hall H. Browning Ross Award (National Level Contributor): Ray Flynn Scott Hamilton Award (Association Level Contributor) Jonathan Marcus, Oregon Association Allan Steinfeld Award (Contributor within a Road Race Organization): Brant Kotch and Steve Karpas (Houston Marathon/2012 U.S. Olympic Marathon Trials) Mark then asked for input on how to stimulate more nominations for these awards, and more participation in the election process in the future. (Currently, the MLDR Awards Subcommittee polls the MLDR Executive Committee for nominations, and then an awards ballot is distributed to all MLDR Committee members about five weeks before the Annual Meeting.) A consensus was reached as follows for the process: (1) a request for nominee suggestions will be sent to the entire MLDR Committee in early October; (2) these requests will be scrutinized by the Awards Subcommittee, which has the authority to approve or reject specific nomination requests, or send them back to

Marathon teams. A discussion ensued on how to attract more top Americans to compete in the World Cross Country Champs. The Chair suggested that the athletes would need to spearhead this effort. Jim Estes expressed hopes that the event would draw more interest by athletes now that it is conducted every other year instead of annually. Dan Browne asked if there is a way to offer Team USA cross country members a bonus of say, $5,000 each, if their team medals at the World Champs. Jim responded that USATF, as a whole, would need to get behind this and it would need to be budgeted. He also mentioned the possibility of other disciplines saying “why don’t we get (this kind of performance bonus), too?” Chiba International Ekiden (Japan): The Chair reported that Team USA (5-person mixed men’s/women’s team) finished fifth (the same as last year). 8. Future Major Events: 2012 Bupa Great Edinburgh International Cross Country (Scotland. January 7) 2012 Olympic Games (London, August 3-12) 2012 IAAF World Half Marathon Championships (Bulgaria, October 6) 2012 Chiba International Ekiden (Japan, November) 9. 2012 Olympic Marathon Trials Update: Jim Estes reported that the Trials (January 14) will receive same-day, tape-delayed television coverage on NBC. The timing systems for the Trials were briefly discussed (triadic system includes timing chips on both shoes and front and side finish line cameras). BP America Inc. will be the official Oil/Gas/Energy sponsor for the Trials. 12. Cross Country: Bill Roe reported. The 2011 U.S. Cross Country Championships/ World Team Trials (San Diego, CA) were very successful and participation was good. The 2012 and 2013 Championships will take place in St. Louis and will select the men’s and women’s open and junior squads that will represent Team USA at the 2012 North 40

Minutes of the 33rd Annual Meeting 2011
the requester for clarification of enhancement; (3) the Awards Subcommittee has the authority to make additional nominations that it feels are appropriate; (4) after the Awards Subcommittee finalizes the awards ballot, it is distributed to all members of the MLDR Committee. In addition, this awards process, once it is fine-tuned, will be documented in the committee’s Operating Procedures (when these increasingly aging procedures are revised). 14. 2011 Men’s LDR Championships and 2012 Champs Schedule: Bob Latham (Championships Subcommittee Chair), Scott Simmons, and Jim Estes reported that the 2011 MLDR Championships were very successful and handed out a summary sheet of events, top three placers at each of the men’s LDR championships, etc. They then discussed the 2012 MLDR Championship bids and beyond with the group. The following Men’s LDR Championships for 2012 were approved to take before the Men’s LDR Committee at-large for acceptance: 1/14/12 2012 USA Olympic Trials Men’s Marathon, Houston, TX , $250,000 3/11/12 15K—Gate River Run, Jacksonville, FL, $26,500 (also awarded for 2013) 5/12/12 25K—Fifth Third River Bank Run, Grand Rapids, MI, $15,600 May (TBD) Road Mile—Medtronic Twin Cities Street Mile, Minneapolis, MN, $10,000 6/16/12 1/2 Marathon—Grandma’s Half Marathon, Duluth, MN, $38,750 9/3/12 20K—Stratton Faxon New Haven 20K, New Haven, CT, $21,500 9/17/12 5K—CVS Caremark Downtown 5K, Providence, RI, $15,000 10/7/12 10 Miles—Medtronic Twin Cities 10 Mile, Minneapolis, MN, $30,000 (also awarded for 2012) Total prize money available in 2012 (to date): $407,35 Notes: There will no 8 km or 10 km championships in 2012. The Carmel-Indiana 8 km decided not to return as a championship and the Peachtree 10 km decided to forego a championship because of its date proximity to the U.S. Olympic Track & Field Trials. Peachtree has bid as a championship in 2013 and 2014 for both men and women. 15. USATF Law and Legislation Proposals: Mark Winitz (MLDR Law & Legislation Committee rep) reported on several proposed amendments to USATF’s Bylaws and Regulations that might have a direct or indirect effect on MLDR. Discussion ensued and the following recommendations were agreed upon (to present to the entire MLDR Committee and adopt as formal recommendations to the L&L Committee): (a) Proposed Amendment: Increase the minimum percentage of athletes required (on USATF committees) from 20% to 25%. MLDR Recommendation: Agrees with 25% membership requirement on committees, but not in respect to a quorum for conducting business in committee meetings. Proposed Amendment: Change USATF Regulation 13.D to allow the Mountain/Ultra/Trail Running Council to approve road records within its discipline. MLDR Recommendation: Specifically, for LDR pending records, put them before the LDR Division as a whole for approval or rejection. Proposed Amendment: Amend Regulation 18 – J regarding Officials selection for national championships and Olympic Trials. MLDR Recommendation: For LDR championships, continue to have the selections of officials made by the applicable Sport Committee in consultation with the LOC/event director.

(b)

(c)

In addition, there was brief discussion of a proposed amendment to change the selection procedure of coaching staffs for the “Big 3” international meets. MLDAR Exec Committee members agreed that this was an 41

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(c) Item 74: Water and refreshments

issue for Fred Finke and the LDR Division, as a whole, to provide input on. 16. USATF Rules Amendment Proposals: Phil Greenwald (MLDR Rules Committee rep) discussed the proposed 2011 USATF rules amendments that are relevant to LDR. The group recommended that the following proposed rules amendment items be accepted: (a) Item 2: Amend Rule 1.1 to allow new U.S. citizens to compete in U.S. Championships during the two years in which they are ineligible to represent the U.S. per IAAF rules. Much discussion. MLDR Recommendation: Accept the proposed amendment with additional language as follows (additional language is underlined): In addition, U.S. citizens who have not previously represented another country or territory in International Competition are eligible to compete in the Championship provided it is not a sole selection event for an international team. (b) Item 14: Championship organizers provide appropriate medical services and take appropriate safety and security measures (c) Item 20: Referee may make a decision based on personal observation (d) Item 23: Clarifies that hand timers are backups to chips and that chips must round-up The group recommended that the following proposed rules amendment items be rejected: (a) Item 4: To allow additional Championship bronze medals to be awarded to 4th-10th places) (b) Item 26a: Age Groups: For LDR, Masters to start at age 35—not the current 40

The committee decided to withhold final recommendations on Items 35 and 41 (configuration and appearance of start and finish lines) until they heard David Katz’s rationale for these proposed amendments in MLDR General Session. In addition, the committee agreed that the recommendation regarding Item 7 (changes the way team ties are broken in Championship team competition in cross country and road running events) should come from the Cross Country Council since team ties on the roads are scarce because team scoring on the roads is determined by time. The meeting adjourned at 5:07 p.m. Respectfully submitted by: Mark Winitz, Secretary

Men’s LDR General Sessions
December 2-3
Attendees: The following individuals attended one or more of the sessions: Glenn Latimer (Chair), Dan Browne (Vice Chair), Mark Winitz (Secretary), Philip Greenwald (Treasurer),Tom Bernhard, Laura Bowerman, Chad Byler, Lyle Claussen, Alex Cuozzo, Don Dowling, John Elliott, Jim Gerweck, Philip Greenwald (Treasurer), Edwin Hampton, Jack Hazen, Peter Henkes, John Honerkamp, Thom Hunt, Creigh Kelley, Bob Larsen, Bob Latham, Edward Maher, Terrence Mahon, Jonathan Marcus, Brian Mastel, Teddy Mitchell, Ed Moran, Gary Morgan, Joe Moses, Johann Odermatt, Tanya Pacev, Jim Peterson, Sonja Robinson, Bill Roe, Frank Russo, Mike Scott, Joe Sarver, Scott Simmons, Tomy Sitton, Larry Smithee, Scott Slade, Allan Steinfeld, Phil Stewart, Ed Whetham

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Minutes of the 33rd Annual Meeting 2011
Guests: Virginia Achman, Rich Anderson, Eric Barron, Brandon Bethke, Andy Carr, Jeff Darman, John Erickson, Jim Garcia, Mitch Garner, Jim Gerweck, Jonathan Grey, Dennis Groll, David Gramlich, Apryl Hampton, Bob Hersh, Dan Hocking, Lawrence Johnson, David Katz, Steven Karpas, Brant Kotch, William Leer, Joe Monks, Colleen Newhart, John Rankin, Mathew Reneker, Patrick Rizzo, Tracey Russell, Paul Sargent, Steve Slattery, Lloyd Stephenson, James Strang, Chuck Terry, Wendy Truvillion Legislation Committee Representative) reported on the Law and Legislation proposed amendments that affect LDR and the MLDR Executive Committee’s recommendations for the MLDR committee at-large to consider. (See the MLDR Executive Committee session minutes of 2011-12-1 for details regarding the proposed amendments that were discussed.) The MLDR Committee concurred with all the MLDR Executive Committee’s recommendations. During the discussion about the proposal to amend Regulation 18 – J regarding Officials selection for national championships and Olympic Trials, David Katz said that he felt it is important for these events to assign certified USATF officials as Umpires at aid stations. He commented that these personnel are rarely part of the officiating crews at LDR national championships conducted in the U.S. The Chair asked that Mr. Katz submit this suggestion to the organizers of the 2012 U.S. Olympic Marathon Trials. Awards: The Chair had Allan Steinfeld present the Allan Steinfeld Award (bestowed by MLDR annually to recognize an individual within a road race organization who has provided outstanding contributions to enhance MLDR). Allan presented the award to the 2011 co-winners: Brant Kotch (Event Director/President, Houston Marathon and Half Marathon) and Steven Karpas (Managing Director, Houston Marathon and Half Marathon). Additional recipients of 2011 MLDR awards were announced later in the agenda (see below). Rules Amendments Report: Phil Greenwald (MLDR representative on the Rules Committee) presented the 2011 proposed rules amendments that are pertinent to LDR, along with the MLDR Executive Committee’s recommendations for the MLDR committee at-large to consider. (See the MLDR Executive Committee session minutes of 2011-12-1 for details regarding the proposed rules amendments that were discussed there.) 43

Session 1 – December 2
Note: The order of items in the agenda was adjusted to accommodate reports from Men’s LDR (MLDR) representatives on other committees when these representatives were present in the MLDR meetings. These minutes present agenda items in the order that they were discussed. The meeting was called to order by Chair Glenn Latimer at 10:05 a.m. IAAF Report: Bob Hersh (IAAF Senior Vice President, USATF Board member, and rep to IAAF) very briefly reported on IAAF matters that affect men’s LDR. Committee Procedures and Introductions: Secretary Mark Winitz reviewed committee voting procedures and referred to the circulating attendance/sign-in sheet that lists official committee members. The Chair introduced the MLDR Executive Committee and Sub-Committee members in attendance. He also acknowledged the tireless work of Executive Committee member Dr. David Martin who was unable to attend the Annual Meeting due to illness. Minutes from 2010: A motion was made and seconded to accept the minutes of the MLDR Committee from the 2010 USATF Annual Meeting. There was no discussion. The motion passed. Law and Legislation/Bylaws Amendments Report: Mark Winitz (MLDR’s Law and

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Item 23: Clarifies that hand timers are backups to chips and that chips must roundup (accept) Item 28: Allow various heart rate monitors, pace aids, etc. as long as they don't communicate with others (accept) Item 29: Protests can only come from interested parties or their representative (accept) Item 31: Appeals can only come from interested parties (accept) Item 78: USA records can not be set in mixed competition (based on the IAAF’s controversial new rule that is now being reexamined by the IAAF) (reject) Items 35 and 41 (configuration and appearance of start and finish lines.) David Katz explained his rational for submitting these items —so the lines would be more visible to athletes. No one on the committee objected to these items. (accept) In addition, the MLDR Committee discussed the following item (which the MLDR Executive Committee had not discussed in its session): Item 84b: For LDR records, the start and finish must be separated by no more than 50% of the distance or it must be shown that there was not a significant tail wind. (Notes: This item was submitted to comply with the IAAF’s rule that was changed from 30% to 50%. USATF’s rule at the time of the 2011 Annual Meeting was 30%.) Phil Stewart made a motion to recommend to the Rules Committee that it table this item for further study. Mr. Stewart stated that it was “well known” that the IAAF moved to 50% for political reasons, and that 30% is advocated by the Association of Road Race Statisticians. David Katz concurred that while it is generally known that the IAAF changed to 50% several years ago to “accommodate an Asian marathon” for political reasons, the

The MLDR Committee concurred with the MLDR Executive Committee’s recommendations for the following rules proposal items that the Executive Committee addressed at the Annual Meeting and in e-mail discussions before the Annual Meeting: Item 2: To allow U.S. citizens who have not previously represented another country or territory in international competition to compete in U.S. Championships. This proposal would also allow new U.S. citizens who have not represented another country in international competition to compete in U.S. Championships during the two years (under IAAF rules) that new citizens are ineligible to represent their new country in international competition. After much discussion, the MLDR Committee unanimously voted to recommend to the Rules Committee the following suggested revisions to this proposed amendment: In addition, in Long Distance Running, U.S. citizens who have not previously represented another country or territory in International Competition are eligible to compete in the Championship provided it is not a sole selection event for an international team. (accept with revisions) Item 4: To allow additional Championship bronze medals to be awarded to 4th-10th places (reject) Item 7: Changes the way team ties are broken in team Championships in cross country and road running events (support the Cross Country Council’s recommendation). Bill Roe stated that the Cross Country Council agrees with the change. (accept) Item 14: Championship organizers provide appropriate medical services and take appropriate safety and security measures (accept) Item 20: Referee may make a decision based on personal observation (accept)

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Association of International Marathons and Distance Races (AIMS) advocates 50% for its member races. He expressed concern that USATF’s rule of 30% does not comply with the rest of the world and that American records (set under USATF’s 30% requirement) would not be eligible as world records (which require the IAAF’s 50% standard). It was also noted that the USATF Technical Council did not object to 50% separation provided the caveat that “no significant tailwind” is removed. The motion (to recommend to the Rules Committee to table for further study) carried. Mr. Greenwald reported that the following additional items with relevance to LDR were rejected by the Rules Committee: Item 18: Jury of Appeals may reconsider a decision based on new evidence Item 26a (proposed to comply with IAAF rules and change the “Masters” age-group designation for LDR to age 35 and up). Both Mr. Greenwald and the Chair emphasized that since USATF’s decision is a break from IAAF rules, road race organizations need to specifically state “Masters (ages 40 and over)” or “Masters (ages 35 and over)” in their event promotional pieces and elsewhere. Mr. Greenwald said that a decision on Item 27 (Games Committee may require vests to have the same color on the back and front) was yet to be decided upon by the Rules Committee. Cross Country: Mike Scott (Chair, USATF Cross Country Council) provided brief reports about the 2010 USATF National Club Cross Country Championships (Charlotte. NC) and 2011 Bupa Great Edinburgh International Cross Country Challenge (January 8, 2011, Scotland) . He also previewed the upcoming 2012 Bupa Great Edinburgh meet (January 7), which for the first time will include competition for open women and Juniors. He also summarized the 2011 USA Cross Country Championships (San Diego), NACAC Cross Country Championships, and IAAF World Cross Country Championships. Then he mentioned additional upcoming major events: 2012 and 2013 USA Cross Country Championships (St. Louis), and 2012 NACAC meet. Mr. Scott then answered various questions about USA team selection procedures for various competitions. The Chair then praised the fine work of the MLDR team selectors: Bob Sevene, John Tope, Ed Torres (and Magdalena Lewy Boulet, who was also consulted in this capacity). Men’s LDR Awards Report: Secretary Mark Winitz (who chairs the MLDR Awards Subcommittee) announced the winners of the 2011 annual awards bestowed by Men’s LDR: Robert E. DeCelle Award (Outstanding Male Athlete): Ryan Hall H. Browning Ross Award (National Level Contributor): Ray Flynn Scott Hamilton Award (Association Level Contributor): Jonathan Marcus, Oregon Association (who was present and received his award) Allan Steinfeld Award (Contributor within a Road Race Organization): Brant Kotch and Steve Karpas (Houston Marathon/2012 U.S. Olympic Marathon Trials) MLDR Primary Mission and Progress: The Chair briefly gave examples of continuing progress on the mission to raise the standards of men’s long distance running at the international level. Specifically, he mentioned the quality and depth provided by men’s LDR at recent national championships, and the quality of performances at major international competitions. “We are now seeing guys getting into finals at world championships,” he said, “where before we were bemoaning the dearth of them, and now people are winning medals.” The Chair’s full report summarizing U.S. men’s long distance 45

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Substance Abuse Education: Jim Peterson provided a brief oral and extensive written report. Mr. Peterson’s written report is available on the USATF web site at: www.usatf.org/events/2011/AnnualMeeting/lib rary/2011%20USATF%20substance%20abuse %20report.pdf Miscellaneous Presentation: A representative from Marathon Bahamas made a brief presentation about this event (scheduled for January 14-15, 2012) and invited folks to attend. Open Discussion Session: Association LDR Programs: Jim Peterson led a roundtable discussion in which committee members shared information about the LDR programs conducted in their respective USATF Associations. Committee Reports (continued): In the absence of the Chair and Vice Chair (both absent since they were required in an Athletes Advisory Committee meeting where the uniform logo issue was under discussion), Secretary Mark Winitz conducted the meeting to its conclusion. Several brief committee reports were made. The committee adjourned at 4:50 p.m. Note: The MLDR third General Session (scheduled for Saturday, December 5) was cancelled because all business was completed during the previous two General Sessions. Respectfully submitted by: Mark Winitz Secretary

running in 2011 is available online on page 108 of the 2011 Annual Meeting Reports at: www.usatf.org/events/2011/AnnualMeeting/lib rary/2011Reports.pdf The committee recessed at 11:50 a m.

Session 2 – December 3
The MLDR Committee reconvened at 3:03 p.m. Men’s LDR Election Planning for 2012 Annual Meeting: Chair Glenn Latimer informed the group that MLDR Committee elections will be conducted at the 2012 Annual Meeting and that he will be stepping down as Chair following his current four-year term (2009-2012). The Secretary reminded the committee that in 2008 the committee voted to revise its Operating Procedures so the Chair now serves a four-year term (previously, it was two years). Glenn said that Dan Browne (current MLDR Vice Chair) has expressed strong interest in running for MLDR Chair when Glenn retires. Championships: Bob Latham (Championships Subcommittee Chair) provided a summary of the 2011 MLDR road championships and then presented the 2012 MLDR championship schedule. (See the MLDR Executive Committee session minutes of 2011-12-1 for details regarding the schedule.) The committee voted to accept the 2012 schedule. Committee Reports: Coaches Advisory: Jack Hazen reported on the Coaching Education and Coaches Registry programs. He also discussed the fact that Coaches Advisory has submitted a proposed amendment to USATF’s Regulations that would give Coaches Advisory more input into the selection of the coaching staffs for international competitions (Olympic Games, IAAF World Outdoor Championships in Athletics, and Pan American Games). 46

Minutes of the 33rd Annual Meeting 2011

Women’s Long Distance Running Executive Session
December 1
Present: Virginia Brophy Achman (chair), Mickey Piscitelli (secretary), Linda Barnhart, Darren DeReuck, Nancy Hobbs, Kimberley Keenan Kirkpatrick, Nina Kuscik, LeeAnn Meyer, Julia McKinney, Kathy Nary, and Elva Dryer (via conference call) A quorum was present. Chair Virginia Brophy Achman called the session to order at 1:05 pm. Introductions As no executive board vacancies occurred since our last Annual Meeting and there being no guests present, there was no need for introductions. Approval of Minutes Secretary Mickey Piscitelli asked for approval of the 2010 WLDR Committee meeting minutes which had been posted in the USATF document library. Virginia made the motion. It was seconded by Kathy Nary. The minutes were unanimously approved. Organizational Directory Website Update It was noted that website updates still need to be made regarding the current members of the WLDR committee. The WLDR committee discussed how best to welcome more active athletes to the committee as we want them to be part of the conversation especially in terms of criteria for qualifying for the Olympic Team Trials – Woman’s Marathon. Athletes need to be informed of the expectations of serving on the committee which are participating on conference calls and attending the Annual Meeting. It was suggested that WLDR

liaisons to our National Championships be the means by which personal contact is made and productive committee members recruited. There was conjecture that perhaps active athletes don’t participate at a high level in committee calls and meetings committee because of training schedules or work commitments. 2011 WLDR National Championships It was noted that the USATF travel mugs which the committee selected as our “thank you” to the race organizers who hosted our championships were not received for all of the races in 2011. In an effort to keep things streamlined, Virginia requested that a committee member volunteer to oversee this process. Mickey volunteered to handle this for 2011 and 2012. The group determined that we would purchase 24 gifts to cover 2011 and 40 gifts for 2012. The gifts for 2012 will be selected by consensus of WLDR executive board members also serving on the national championships committee from USATF merchandise displayed at the expo here in St. Louis. Financial Housekeeping Executive Committee members were reminded to complete the necessary paperwork and to include receipts for expenses incurred with respect to the Annual Meeting. The chair distributed hard copies of the needed forms and requested that they be completed at one’s earliest convenience. The Jenny Crain “Make it Happen” Mentoring Program There was discussion as to the status of this program. During 2011 there was one session held in Boston as part of the 10K National Championship weekend. It was approximately 90 minutes in duration and was handled very informally under the supervision of liaison Kathy Nary and our WLDR chair. Julia McKinney mentioned the RunPro.com website which is available as a resource to runners. The goal of the RunPro camp, which was held in July 2011 in Minneapolis, 47

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Nina continued that a proposal was made to change the committee name from “Doping” to “Doping and Medical”. Nina’s main focus over the last few months was to examine our WLDR committee operating procedures. They were last revised in December of 1998. Nina provided all committee members with hard copies and drew our attention (using the usual underlining and parentheses) to every suggested change/deletion/addition. She was very thorough and we thanked her for her efforts. WLDR National Championships In 2011, WLDR had a slate of 9 championship races. Including the USARC Grand Prix bonus, prize money totaled $ 205,300 for our female athletes. Athlete Development Program coordinator, Linda Barnhart, reported on the number of emerging elite athlete opportunities that were offered in 2011. Regarding 2012, six bids were already approved with two to be checked into. New bids had come in for future 10K and 20K championships. There was some discussion about a bid that had already been awarded, but that had following the 2011 event received a less than glowing report from the LDR liaison. There was a lot of discussion as to who has what responsibility once at the venue. Naturally, the LDR liaison does not want to “step on the toes” of the organizing committee. Both parties should be able to work together to foster a positive environment for the athletes, one that is conducive to their racing at their very best. The committee brainstormed as to how this might best be accomplished. Some questions posed were: Should the liaison carry a copy of the bid to the race venue to ensure that was had been promised is followed?

is to personally connect with aspiring professional runners and have them interact with each other. The focus is to encourage, support and provide the tools for more of our top collegiate distance runners to stay in the sport and continue to train at a high level. The aim of the RunPro camp is the same as that of the Jenny Crain Mentoring Program. Julia asked about feedback from the athletes regarding their experience at the RunPro camp. Virginia reported that the inaugural camp was very well received based on the results of a survey given to camp participants. There was lots of discussion as to whether or not we should skip a year with the Jenny Crain program. Kim Keenan Kirkpatrick reported that she had interacted with a lot of “new” faces at the 5K National Championship and that perhaps we should hold a mentoring session at that venue either in 2012 or 2013. It was suggested that perhaps Elva could travel to Jacksonville for our 15k National Championship in March 2012 and coordinate a Jenny Crain Mentoring program there. Elva agreed to be ‘penciled in” for that responsibility and she will keep us informed as the date approaches. Committee Reports Nina gave a brief report of some of the hot topics to be discussed by the Law and Legislation Committee. Topics ranged from moving the deadline for submitting proposed changes from 90 to 120 days, to the proposed change of increasing the percentage of athletes serving on a sports committee from 20% to 25% to changing the procedure for committee elections, to a new avenue for having records accepted. She also reported that the focus was moving to adhering to the IAAF rules for all USATF competitions (not just LDR). Questions posed include, “Why have athletes occupy one of a limited number of lanes on the track if they cannot represent the USA at Worlds?” “How will this effect prize money and rankings?”

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Should there be contact between the liaison and the race director prior to arrival at the race site? What are the responsibilities of national office personnel onsite as compared to those of the LDR committee liaison? Whose responsibility is it to check uniform logo compliance? In conclusion, it was decided that Virginia will send out the liaison document to everyone and we will individually tweak it and send it back to Darren, our National Championship Committee Chair. Darren distributed hard copies of the Stratton Faxon New Haven Road Race bid for the 20K National Championship for 2012. He advised us of several changes which were not reflected in the document. These included changes to the overall budget, the course itself, and an increase of $1500 in total prize money for the women. The consensus was to accept the bid. 2016 USA Team Trials – Women’s Marathon Informal discussion with members of the Men’s Long Distance Running Committee Executive Board indicate that they would be interested in having a B standard for qualifying for the 2016 USA Team Trials – Men’s Marathon. Suggestions were made that we recommend that the “B” be used for all half marathon qualifying times and that the 10,000 meter qualifying standard be eliminated for both sexes. In addition, WLDR committee believes that we should move to keep in step with the current IAAF marathon performance standards of 2: 37:00 for the “A” standard and 2:43:00 for the “B” standard. For the women, the “B” standard would be earned with a half marathon time of 1:14:00 or faster. We believe that our male counterparts will seek similar guidelines. 2012 USA Olympic Team Trials – Women’s Marathon All committee members are strongly encouraged to attend the upcoming meeting of the LDR Division as details of the Trials will be revealed by the race director as he walks us through the whole weekend of events. The role of WLDR executive committee members’ onsite in Houston and any associated funding for same has not yet been clearly defined. The meeting was adjourned at 3:53 pm. Respectfully submitted by: Mickey Piscitelli Secretary

Women’s Long Distance Running General Meeting
December 2
Committee chair Virginia Brophy Achman called the meeting to order at 8:06 am. All members of the WLDR Executive committee were asked to introduce themselves to those in attendance. Secretary Mickey Piscitelli asked for approval of the WLDR meeting minutes from 2010 which had been available to all via the USATF document library. Virginia made the motion. It was seconded by Nina Kuscsik. No discussion. Motion passed. Virginia opened with the very good news that the winner of our 2011 WLDR Athlete of 49

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other note-worthy events for 2011 were the World Cross Country Championships and the World Youth Championships. Bob also shared competitions: a list of upcoming

the Year Award was Janet CherobonBawcom. Janet had come on very strong in the fall, and moved quickly to the top of the leader board of the USARC when she won 3 of our national championships – the 10 mile, 10K and 20K. The name of the winner of our 2011 Marja Baker Contributor of the Year award will be revealed at the Awards Luncheon. IAAF Technical Committee David Katz reported that there is a new procedure in place for the addition and/or amendment of the Technical Rules. Now, as long as both the Technical Committee and the IAAF Council are in agreement, the IAAF can approve changes to the Technical Rules without going to a vote by the Congress. In fact, only three rules went to Congress: 141.1, 261, and 264. To summarize, the IAAF rule for age categories will now describe Masters men and women as age 35+, moving forward Women’s World Road Racing records will be attainable in women-only races, and performance data will be kept for Junior Indoor records. David informed us that, regarding Rule 261 (Women’s World Road Racing Records), it had been erroneously reported that all standing records would be disregarded. According to David, there is a good chance that that rule can be reversed when the opportunity to do so comes up in 2 years. IAAF Council Robert Hersh, who has been voted in for a four-year term as the newest IAAF Senior Vice President (Bob will now assume the role of President if the sitting President of the IAAF Council is unable to attend a meeting), stopped by to tell us of some of the highlights of the year. The shining star for 2011 was the World Championships in Daegu, Korea. He declared it a big success not only for Team USA, but for the IAAF as well as not only did the athletes enjoy great crowd support onsite, but television ratings throughout the world were very high. The 50

For 2012 July 12-August 12: Games of the XXX Olympiad in London, UK (Athletics being contested August 3 -12) October 6: IAAF World Half Marathon Championships in Kavarna, Bulgaria For 2013 March 24: World Cross Country Championships in Bydgoszcz, Poland. August 10-18: World Championships Athletics in Moscow, Russia in

Bob also pointed out that starting in 2013, athletes running the marathon will no longer need to qualify for the World Championships from a special list of particular marathons. It must be the case, however, that it be a record-worthy course. For 2014 March: IAAF World Half Marathon in Copenhagen September 13/14: Continental Cup in Marrakech, Morocco (commencing with this competition, each country may enter only two athletes for each event) For 2015 August: World Championships in Beijing, China For 2017 World Championships

in

London,

UK

International Competition Kathy Nary reported that our athletes competed in November in Chiba, Japan at the Chiba Ekiden. Team USA placed 5th overall. The athletic performances on the mixed team were as follows: 1st Leg (5K): Robert Cheseret 13:38; 3rd place

Minutes of the 33rd Annual Meeting 2011
2nd Leg (5K): Alisha Williams 16:15; 10th place 3rd Leg (10K): Christopher Landry 30:00; 7th place 4th Leg (5K): Emily Brown 16:25; 6th place th rd 5 Leg (10K): Robert Mack 28:55; 3 place 6th Leg (7.125K): Janet Cherobon-Bawcom 23:53; 5th place Team USA alternates competed in a mixed 5K track race. Wendy Thomas was 2nd out of 5 women in a time of 16:39 Josh Moen was 3rd out of 9 men in a time of 14:13 Rules Bill McKee updated us on what discussions had taken place within the Rules Committee sessions. A tabled item from 2010 was taken off the table this year and was the topic of much discussion. In 2010 it had been submitted by Jean Knaack, Executive Director of the Road Runners Club of America, on behalf of John Elliott. The reason for the new rule was to allow “US citizens who had not previously represented another country or territory in International Competition to be eligible to compete in the Championship”. Bill went on to report that GPS devices can be worn by an athlete during a competition as long as that athlete does not use it to communicate in any way with another individual during the competition. Athlete Development Program ADP coordinator for WLDR, Linda Barnhart, reported on the championship races which participated in the program during 2011. There were a total of five. She will continue to work collaboratively with Brian Jones, Men’s LDR ADP coordinator, on having our emerging elite athletes make the most of these opportunities for 2012. A suggestion was made to include logo compliance language on ADP news releases in an effort to continue to educate the athletes regarding this issue. Linda had on hand hard copies with details of the ADP including stipend amounts and services received as well as athlete eligibility standards. Interested athletes should visit http://www.usatf.org/groups/RoadRunning/elit e/ADP.aso for the 2012 Championship events and ADP application. Associations Update The Chair encouraged session attendees to speak up about what was happening in their own associations. We went around the wellfilled room and had members introduce themselves and give us a bit of information on what LDR successes they had had during 2011. Dick Connors of the Pacific was proud to report that they had initiated 20 LDR officials. Sonja Robinson from Georgia reported on the retirement of the highly respected Dr. David Martin and the bid that they had made for the 10K championships. Joe Monks from Florida gave his usual enthusiastic verbal account of events in the Sunshine State as well as providing us with a hard copy of his report which included photos. To date there had been 7 LDR championships since last year’s Annual meeting. This included an inaugural event, the 1-Mile Road Championship held in Boca Raton. Also, two national LDR events were held within his association. One was the 15K Gate River Run in Jacksonville and the other was the Masters Half Marathon in Melbourne. Lyle Clauson from the Dakotas spoke about the understandable frustration of trying to get association members together for races when your association runs approximately 550 miles from north to south and about 450 miles from east to west. He is very interested in trying to get a distance road racing series started in the two states. He mentioned that in 2012, they would be celebrating the 50th running of the Jack 15 Road Race. The 15.2 mile race is the oldest road race in South Dakota and the Midwest. Elite athlete Emily Brown representing the Minnesota Association and one of our Team 51

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It would be beneficial to have more athletes attending our Annual Meeting and applying to our established elite training centers. Kimberly Keenan Kirkpatrick thought that, if it were the case, and not all athletes who apply for funding to the Annual Meeting via the Athletes Advisory Committee, received funding; the names of those interested athletes might be passed along to their associations. The AAC provides funding for qualifying athletes to attend the USATF Annual Meeting based on a 3-tier system. Not all applying athletes may receive funding. We want to make these athletes aware that their opinion is wanted and valued. Running USA CEO, Susan Weeks, reminded everyone that there is an annual grant which can still be applied for. Running USA is a non-profit industry organization with a mission of advancing, serving, and promoting the sport of running. In 2012, Running USA will be presenting the Allan Steinfeld Development Award to an established U.S. distance training group. All established U.S. distance training group have been invited to apply for this training group grant in the amount of $25,000. This will mark the third consecutive year for this generous monetary award. Scott Keenan, executive director of Grandma’s Marathon in Duluth, Minnesota, added that Minnesota athletes can apply for a grant via the Minnesota Elite Athlete Development Program (MEADP). It was created by the Minnesota distance running community to provide financial assistance to elite Minnesota distance runners who have completed their academic running career. Grants are provided to assist qualified runners in reaching their fullest potential. Funding for these grants comes from the Grandma’s Marathon budget, the Twin Cities Marathon budget and the Minnesota Distance Running Association. Lyle Clauson suggested that, in lieu of writing a check to a charity, Associations keep some of the money raised and pump that money back into the sport.

USA members at the Chiba Ekiden, reported on the popularity of the Runpro camp. The focus is to get more middle-tier college athletes to pursue distance running after graduation. Twenty athletes came out to the past year camp and as a result, two of them are now on board with team Minnesota and are competing in our USATF national championships. Will Lindgren, from the Nebraska Association, reported that Team Nebraska-Brooks is also creating that bridge for post-collegiate athletes. Latashia Key of Indiana said that she was surprised about how little athletes appear to know about post-collegiate competition opportunities. She wondered as to whether there could be more communication with college coaches. Edwin Hampton of the Alabama Association reported that he is a high school coach and that he has been able to have some of his high school athletes compete unattached at the nearby college. He works at keeping the lines of communication open between college coaches and the community and/or high school coaches. Sonja Robinson added that they have an athlete advisory committee within their Georgia association. The president of which is a Level 2 Coach Educator and so there is an open avenue for ongoing contact with many universities. Some attendees were excited about new programs within their association. Starting in 2012, the Minnesota Association plans to start an athlete’s advisory piece within the framework of their association. During 2011, the Pacific Association offered training grants for which area athletes could apply. Ten $1000 grants were awarded to athletes who live and compete within the jurisdiction of the Pacific Association and show potential for representing the U.S. in international competition. 52

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According to Will Lindgren, Team NebraskaBrooks holds a whole series of races and the profits do go back into Team NebraskaBrooks. He did say that there might be some “back-lash” about this money going back to the runners. Richard Finn, media director from New York Road Runners, added that a goal of NYRR is to give back to the running community. The U.S. Distance Project, the financial, marketing and promotional partnership among major distance running events, major corporations, and USATF was mentioned as another avenue by which athletes can find support. The major partners are NYRR, the Medtronic Twin Cities Marathon, the Chevron Houston Marathon, and Marathonguide.com. Existing and emerging training centers are funded by grants which supplement funding for general operations as well as grants for coaching assistance, training summits and possibly sponsor recruitment. The committee recessed at 9:50 am the associations had been a bit slow in getting their delegate information submitted. The USATF Metropolitan Association was decertified and a new organization, named “USATF New York” has replaced it in terms of serving the five boroughs of New York City. This newly formed association must have elections by October 2012. Barb also noted that the Alaska, Wyoming, and West Texas associations have no voting rights at this year’s Annual Meeting. She reminded everyone that there would be no Annual Meeting site selection voting this year as we currently have venues approved through the year 2016. Officials After quickly switching hats, Barb continued by reminding the group that officials would be wise to have insurance through USATF and cautioned that they be very wary when asked to sign waivers at competitions at which they are officiating. One should take care to not inadvertently sign away their rights and invalidate their USATF coverage. Pioneers of Women’s LDR Still spearheading the move to gather a collection of sports memorabilia from the early days of women’s long distance running, Barb called upon the group to send her museum-worthy clothing and documentation/ souvenir programs from high profile events. WLDR Executive Committee member LeeAnn Meyer displayed a race tee shirt from the first USA Team Trials - Women’s Marathon in Los Angeles – a perfect item for the growing collection. If anyone has something to donate, Barb will gladly accept it. Associations WLDR representative to the Associations Committee, Irene Herman, reported on the well-attended annual Associations workshop held this past summer in San Mateo, California within the Pacific Association - a location very familiar to Irene as she serves as the president of that Association. This 53

December 2
The WLDR committee reconvened at 3:04 pm. Records Men’s and Women’s LDR record keeper Andy Carr reported that he had three records ready for approval. All three were “all-comer” performances by Kim Smith. A motion was made by Mickey and seconded by Irene Herman. The records were unanimously approved. Andy reported that in the future there will be a change in the record submission process and that this would be the last time that he would attend a general WLDR session for the purpose of seeking record approval. Moving forward, all records will be reported to the LDR executive committee for approval. Organizational Services WLDR representative for organizational services, Barb Palma, reported that some of

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USA Distance Project Although unable to attend, Jack Wickens sent an update via e-mail regarding the USA Distance Project which was formed in 2005 and which is committed to forging a financial, marketing, and promotional partnership to support the long-term development of USA distance runners. New funding partners are being sought. They are well into the process now for 2012. In 2011 they received 10 applications and 6 were awarded grants. Those six training centers that were awarded grants are: Mammoth Track Club, Team USA Minnesota, Team USA Arizona, ZAP Fitness, Bay Area Track Club, and New Jersey/New York Track Club. Julia McKinney reported that there will be a podium summit held in May 2012. She feels strongly that the athletes who attend truly reap benefits. Some questions were fielded about the date of the summit and the possibility of moving the summit to earlier in the year. Rules Bill McKee, WLDR representative to the Rules Committee, reported that Item 26B had been rejected by the Rules Committee. Item 26B attempted to add a new rule which would involve gender assessments involving individuals who had undergone male to female sex reassignments or may be affected by hyperandrogenism. Bill also reported that there was a movement to expand competition rules for LDR (and Race Walking) as they pertain to select U.S. citizens. It is being proposed that U.S. citizens who are not eligible to represent the United States in international competitions be allowed to participate in any USA National Championship race/meet that is not the sole selected event for an international team. He asked for a straw poll of the group gathered. The vast majority said that they approved of the amendment. There were a few abstentions.

year they went “green” by going paperless and listing needed information in the online document library. Familiar USATF figures including Mike McNees, Bill Roe, Darlene Hickman, and Scott Hollenback were presenters and shared their expertise and opinions with those attending. Irene emphasized that if your Association has newly elected officers, it would be very beneficial for them to attend this annually held workshop. There is much to be learned - from fund-raising strategies, to how to best chair a meeting, to how best to include disabled athletes in your competitions, to audits and budgets……lots of information is shared. Fifty-two Associations were represented at the 2011 workshop. Mountain Ultra Trail Donning her MUT chair hat, Nancy Hobbs, reported on these three disciplines which fall under the umbrella of LDR. She was delighted to report that although 13 championships were held during 2011, there was one weekend, September 10-11, which stands out in that our USA 100K (Netherlands) and USA Mountain Running Team (Albania) won a total of 7 medals. Details of MUT successes for the year have been available over the years at www.usmrt.com and www.usaultrarunning.com but Nancy reported that MUT has really expanded to social media and plans to incorporate more social media in their marketing plan. Look for live updates on www.twitter.com/usmrt and on www.facebook.com/usatfmut WLDR National Championships Championships chair, Darren De Reuck sought approval for the 2012 bid for the 20K New Haven Road race. Kimberly Keenan Kirkpatrick made a motion to accept the bid 20k. It was seconded by LeeAnn. Motion passed. For a complete list of WLDR National Championships for 2012 please check the website.

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Bill also wanted to know how the group felt about the proposed changes for the rule describing USATF record-eligible road races. Currently, the rules on eligibility for USATF records makes a distinction between courses with a start-to-finish separation less than or greater than 30% of the race distance. If the separation exceeds 30%, official records can be accepted only when there is not a significant tailwind during the race. Eligibility for records also depends on whether the course has a net drop in elevation exceeding 1/1000 of the race distance. It cannot drop more than 1 meter per kilometer in order to be eligible for official USATF records. The proposed change would be to increase from 30% to 50% and drop all reference to the wind. Upon posing the question to the group, the majority agreed with the proposed change, two individuals were in opposition, and a few abstained from the informal poll. The finishing line can be no wider than 30cm. or less than 5 cm. and may be any color which satisfies. Law & Legislation Prior to this year’s Annual Meeting the sports committees had been asked to revisit and update their operating procedures. Nina has concluded the task of updating the operating regulations for WLDR. She reported that still under discussion was the minimum percentage of athletes to serve on the various sports committees. Nina made a motion to adjourn. It was seconded by Bill McKee. The meeting was adjourned at 4:02pm.

Masters LDR Executive Committee
December 1, 2011
In attendance: Don Lein, Marian Lein, Lloyd Stephenson, Mary Rosado, David Oja, Pam Fales, Norm Green, Bill Quinlisk, David Katz, Madeline Bost Athlete of the Year nominee was Christine Kennedy. David Katz pointed out the IAAF has moved to drop Masters age to begin at 35. Women may set records now only when running in a women’s only race. Because of age division record times being made in races that are without a sanction, David Katz proposed that such times attained prior to Jan 1, 2012 be approved for records when all other criteria is met. After January 1, 2012 no records in races without sanctions would be recommended. David pointed out that the race timing companies can be made aware of current rules, as can race bib number suppliers. Lloyd Stephenson offered to draft a proposal to be presented at the general committee meeting on Friday. Lloyd Stephenson discussed the proposed rule changes that would affect MLDR. Rule 26A is authorizing dropping the age of masters to 35 from 40. The committee is unanimously opposed to such a change. Rule 84B concerns aid stations on a course. Lloyd advised the committee that it should oppose the rule change. A rule concerning team uniforms should apply to only open athletes, but appears to also apply to master’s teams. The MLDR committee opposes this rule. The current period that a record may stay as pending is five years. The committee

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5K, and the 3 cross country championships. In the scoring for 2012 the minimum number of races that must be completed to be scored is three. The best five out of seven championship scores will count toward the final score in the grand prix. Respectfully submitted Madeline Bost Secretary

supports a change to two years, beginning 11-12. Mary Rosado pointed out that there is a lot of misinformation with Masters athletes on rules pertaining to illegal drugs and the issuance of TUEs. It was suggested that a record set by an athlete that is competing while using a banned substance with a TUE not be recognized. The committee nominated Norm Green for the Otto Essig Award, to be approved at the general committee meeting. Masters Hall of Fame will not have nominees for 2011. Norm Green has resigned from chair of the Masters Hall of Fame due to poor health. The Masters Hall of Fame currently contains 124 T&F athletes, 16 Racewalk, and 48 LDR. The committee will ask for approval to split the MHOF into two separate sports, T&F and LDR. The new criteria for LDR will be performances above 85%. RRIC’s data base goes to 1999 with performances after 1999 incomplete. Volunteers are needed to be on the committee to gather data in order to nominate candidates for MHOF. Bill Quinlisk will present the MLDR nominees for Harrier of the Year to the cross country council. The committee’s nominees will be Kathy Martin and Pete McGill. Bill Quinlisk reported that MLDR will ask for an additional $1,000.00 for Masters prize money at the club championships from the cross country council for 2012 and 2013. The MLDR committee will attempt to obtain matching amounts from their budget. For 2012 the championship races that will be in the team grand prix at the 15K, 10K, 8K, 56

Masters LDR General Sessions
December 2
The meeting was called to order by Chairman Don Lein Norm Green was selected by acclimation for the Otto Essig Award. Christine Kennedy and Kathryn Martin were selected as the female Long Distance Running Athletes of the Year. Mbarak Hussein was selected as the male Long Distance Running Athlete of the Year. The following athletes were selected as Masters Long Distance Running Age Division Athletes of the Year Women F40-44 F45-49 F50-54 F55-59 F60-64 F65-69 F70-74 F75-79 F80-84 F85-89 F90 +

Chris Kimbrough Colleen DeReuck Linda Somers Smith Christine Kennedy Kathryn Martin Rae Baymiller Libby James Libby James Lois Ann Gilmore Betty Lindberg Evelyn Tripp

Minutes of the 33rd Annual Meeting 2011
Men M40-44 M45-49 M50-54 M55-59 M60-64 M65-69 M70-74 M75-79 M80-84 M85-89 M90 + US road races have been testing. MLDR championship races can expect the USADA will test at some championship races unannounced. WMA is restructuring and the council wants to reduce their size from 15 to 8, and eliminating the regional representatives. The US opposes this reduction. Bill Quinlisk reported on the 2011 championship races. A complete report is available online. The 2012 championship list is also online. Bill is attempting to establish a list of previous winners in each age division and each championship distance going back twenty years. It would then be posted on the masters LDR page. Bill Roe of the Pacific Northwest association has offered to increase the Masters purse money to $8,600 for the club championship meet in Seattle on December 10, 2011. Bill Quinlisk is continuing to ask the cross country council to balance the prize money between open and Masters divisions at the club championship. Currently Masters far outnumber open runners but the purse money is weighted toward the open division. The team grand prix has three divisions that are still contested and will be settled at the club cross country meet in Seattle on December 10th. A 5K cross country bid has not been received for 2012 and the committee is still open to receiving a bid. Long Island has expressed interest in hosting the event. Andy Carr gave the Records report and listed the records that he asked to be approved. They were approved. Andy Carr gave a brief description of the process for having records recognized. Andy noted that the Masters Long Distance Running Committee will no longer be involved with approving records as the LDR Division will now be approving records.

Mark Andrews Mbarak Hussein Joe Sheeran Brian Pilcher Terry McCluskey Doug Goodhue Joseph Burgasser Charles Rose Jerry Johncock Lou Lodovico Bill Tribou

December 3, 2011
The meeting was called to order by Chair Don Lein at 10:30 a.m. Representatives from Ludus Tours presented the tours available for the 2012 Olympics in London. Of interest is that hotels and transport to and from venues is part of the packages but transport from the US is not, and most important, tickets to Olympic events is not included although Ludus Tours will have blocks of tickets available through the company. Don Lein addressed the difficulties with the Masters Hall of Fame, LDR. Volunteers are needed on the HOF committee. Statistics are relatively complete up to 1999 but there is a gap from 1999 to 2005 when Don and Marian began gathering records. Mary Rosado reported on Law and Legislation. She pointed out that the new rule pertaining to the size and placement of logos does not apply to masters LDR. The L&L has now asked for representation of 25% Active Athletes from the current 20%, where appropriate. Mary Rosado introduced David Oja as the second delegate to the WMA council. Mary reported that the WMA council has been very pleased with the actions by the USA federation in anti-doping education with booklets and seminars and webinars. Athletes have asked that the webinars be continued. Mary pointed out that high profile

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12 athletes are nominated each year, 6 are selected for induction. Those not on the selected can stay on the ballot for the next 2 years. Athlete has performances at 90% agegraded. Old timers have either died or are inactive for 5 years. Each year 5 old times are selected and 3 are inducted into the hall of fame Don Lein highlighted LDR problems with Masters LDR award selection. Masters LDR have no consistent and significant international competition. Road races are abundant but championships races are few. Don stated that there are 124 Mst TF, 48 LDR and 6 RW athletes currently in the Masters Hall of Fame. Don noted that there are over 5 million Masters LDR runners currently participating in road races in the U.S. Don announced that his committee would take over the hall of fame LDR selection process and Gary would take over the MTF hall of fame selection process. Gary announced that the Awards Committee of Master TF would select the track and field athletes for the hall of fame. Mary Trotto, Awards Chair for MTF asked to have all of Norm’s data files and Hall Of Fame files available for her committee. Norm agreed he would send his files. Rex Harvey, IAAF representative announced the upcoming WMA championships - 2013 Brazil, 2014 Budapest Brian K, President of the NCC-WMA Region. Brian stated that WMA keeps stadia records and non-stadia records are kept by the affiliates. Phil Greenwald and Mary Rosado, Co- team managers for WMA Championships. Phil: Reviewed WMA-Sacramento and the problems with relays and medals had all been resolved. There were 2 positive drug tests: one non-American and one American who walked away and refused testing.

Andy was asked if he would support a rule change that would allow for automatic recognition of any age division records set in a national championship. He asserted that he would. Acting CEO Mike McNees gave a brief talk. The meeting was adjourned at 12:10 p.m. Respectfully submitted, Madeline Bost, Secretary

Joint Meeting of Masters Track & Field and LDR
Meeting came to order at 2 pm Dec 3rd Presiding: Gary Snyder, Chair MTF and Don Lien, Chair LDR Gary welcomed the attendees and introduced the first speaker: Norm Green, Chair of the Hall of Fame Committee, announced his resignation as chair of the HOF Committee and apologizes for not having completed the task of presenting new Hall Of Famers for the year 2011. Norm spoke of the problems of comparing the performances of LDR and MTF. As he saw it, the LDR distances do not change. A 40 year old and 80 year old run the same 5k etc. On the other hand, for Mst TF hurdles decrease in height and distance, implements get lighter, etc. Thus the age grading factors between LDR and Mst TF might have significant flaws. Norm outlined the criteria for hall of fame: U.S. citizen Participated in Masters LDR or Masters TF for 10 years Person must receive the majority of votes from the committee

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Sacramento had paid physiotherapist that worked out well. Many of our athletes used their services. In addition, the USATF national office members were in attendance to support Masters TF including Mike McNees, Sherry Quack and Andy Martin. Phil reminded everyone that during international competition rules will be strictly adhered to by the officials. Mary Rosado: Non-stadia events needed additional volunteers; medical staff was slow to respond at non stadia events. There are still some problems with after event items. Results booklets have not been sent out to those who paid for them. There has been a problem with electronic on line registration for the upcoming WMA championships in Finland. According to Brian and Phil these problems have been resolved. The entry deadline for the Indoor WMA Championships is Feb 12th. The date of the competition is April 3rd to the 8th There will ONLY be ONLINE entry – If athletes have DOB verified on their current USATF membership card, then they will be automatically accepted. If not, they must they send proof of age: passport or birth certificate to the national office. Otherwise their application will remain pending. Marilyn Mitchell, NCC women’s representative to WMA Marilyn compiled the women’s 1st place performances for the last 4 outdoor championships and the last 3 indoor championships. Marilyn requested attendees to send in press releases and articles about women masters to her. Marilyn has posted pictures from WMA- Sacramento on the flicker site. She listed the photos by date. Motion: Authorize the Chair of MTF/LDR to endorse a candidate to WMA at their discretion. Motion made by Bob Weiner and seconded by Steve Cohen. Motion passed unanimously. Motion to adjourn was accepted. Minutes submitted by: Dr. Mary Trotto

Mountain Ultra Trail Running Council Minutes

Session I - Friday, December 2
Attendees: Pete Sheridan, Adirondack; Tania Pacev, CO; Ron McRae, FL; Andy Carr, GA; George Leaf, KY; Frank Jancura, Lake Erie; Carl Grossbard, Long Island; Mark Dennett, ME; Carolyn Griggs, Mid-Atlantic; Paul Kirsch, New England; Bob Orazem, NY; Jason Bryant, NC; Richard Bolt, Council; Joyce Prusaitis, S. Texas; Larry Alserda, UT; Howard Nippert, VA; Roy Pirrung, WI; John Elliott, Running USA; Nancy Hobbs, Chairperson; Ellen Miller, ATRA; Joe Jurczyk, Lake Erie; Joe Prusaitis, S. Texas; Dave Dunham, Council; Ann Heaslett, Council; Tim Yanacheck, Mad City 100km; Bob Latham, OR; Alex Cuozzo, Long Island; Brian Keaveney, WMA; Edwin Roberts, Mid-Atlantic Introduction: Agenda was presented and introductions made. Chairperson Hobbs thanked members of council and the executive council for support throughout the year and welcomed newcomers to the meeting. Minutes: A motion to approve minutes from the 2010 USATF MUT meetings in Virginia Beach, VA, was made by Dave Dunham, seconded by Tim Yanacheck. Passed unanimously. Finances: Some changes in reporting and updates are in place via the Long Distance Running (LDR) division which are mostly internal. We were assured that our budget for 2012 would be similar to 2011. This translated in 2011 to $5000 for council expenses including things such as postage, medals, athlete awards, postage, travel, and additional funds from LDR division to assist with liaison/championships of approximately $4000. Team travel to world championships is a separate budget item and the amount 59

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“instantaneous” nature of social media. There was a question about linking these sites to USATF site and whether we are allowed to have our own sites to promote the sports. Presently the sites are not linked to USATF, but we have no indication that we can’t have the sites we presently manage. Based on the web presentation at Thursday’s USATF opening session stating that athlete bios would be fresh and updated on the national site, there was a question if the MUT bios would be included. We have been included in the past and see no indication this won’t continue. Kirsh encouraged everyone to write content for their association’s magazine, it’s free and a great opportunity to promote your activities. Reaching out to the media is important for everyone because often, the general public does not understand our sports/races. An example of image impact from the World Championships in Albania when Hobbs’ photos of Kasie Enman and Max King quickly spread and appeared on many websites. Following the World Champs, Bolt, Kirsch, and Hobbs had stories and photos appearing in magazines. Kirsch explained Google Alerts and its value. He said it is a great way to find and “share” already-written content. Howard Nippert raised a concern about MUT content late or slow to appear on the USATF website and complimented the new web contact Karl Eagleman, for his help to resolve the issues. This mostly had to do with getting results and photos posted from national championships. Guest: John Drummond representing Athletes Advisory, joined us to discuss an issue that has come up regarding logos (size, placement, existing manufacturer, sponsor, additional manufacturer, and club) which may or may not be allowed to appear on uniforms primarily related to international competition as dictated by the IAAF. Drummond assured us that USATF and athletes advisory are working together to resolve the issue(s). Drummond further discussed the rule suggestion that athlete involvement on committees be raised from 20% to 25%. The athletes want to have more of a voice (medals = money). He asked for our support

was $21,000 (which supported the mountain and 100km teams) in 2011 and will be $24,000 in 2012 (to support the mountain, 100km, and 24Hours teams). Jim Garcia requested a funding breakdown of expenses. Our expenses for MUT activities are turned in to Jim Estes who processes and sends to finance office for payment. Expense items include ROY awards, travel, office supplies, postage, championship liaison expenses. Budget/expenses are presented at the USATF Convention at the opening ceremony by the treasurer. Policy Note: MUT National Teams: For 2011, and moving forward, if an athlete named to a team is unable to travel with the team (due to injury, etc.) and has already received his/her uniform, it must be returned to USATF. Said team member would not receive funding for team travel. The team funding in 2011 was distributed equally among the team members (athletes and staff) and will be the same for 2012. Social Media/Networking: Richard Bolt and Paul Kirsch provided an overview of social media utilized by the mountain team to include Twitter (over 500 followers), Facebook (over 600 followers), Google+, and various websites. They also discussed the new page set up for the Ultrarunning program which Bob Jackman, Joe Jurczyk, and several others have administrator access to and post to. Bolt and Kirsch do a lot of “crossposting,” and they are focused on expanding the outreach and encouraging new fans to the sport. Much growth has been realized in the past 6-9 months and others are encouraged to utilize similar social media platforms in their associations and with their events. Kirsch encouraged using these methods at “peak windows” of opportunity, like selection races, championships, etc., to reach out to the public. Bolt says our posts are followed by an international audience and that we are considered a leader in this area among our community. Kirsch introduced the USA Ultrarunning word-press website. Pages are all linked together. The importance of making posts consistently – at least once per month – and providing fresh and new information on the sites. Bolt emphasized the 60

Minutes of the 33rd Annual Meeting 2011
in this change. Hobbs indicated that 9 of 11 executive committee members are 10-year rule active athletes (have represented the U.S. on a national team within the past 10 years, with the remaining two active athletes (ie: still competing in events). The MUT council has more than 20% athletes at this time. Drummond was asked about “draping” U.S. flag, particularly on the podium and related flag etiquette at competitions. He explained that the USOC has specific rules about U.S. flag behavior at events. Nippert indicated his interest in this subject and has also compiled a document about etiquette for the U.S. flag which he would be happy to share. Drummond said that the USOC produced an Olympic Etiquette class for all selected team members. Ignorance is tolerated from athletes, disrespect is not tolerated. USATF Foundation Grant: Hobbs reported that we received a $1000 grant in 2011 to be used for the production and distribution of an outreach video for the Junior Mountain Running Team. Kirsch presented the draft version of the video and said it will be finished by end of year and displayed on our usrmrt.com website, You Tube, and distributed to coaches at the high school and collegiate level. The grant has paid for the software, and a hand-held video camera thus far. Remaining funds will be used for the distribution. Kirsch suggested to others that filming was rather easy with a hand-held camera and encouraged others to capture their events in this way. Association/State and Regional Programs: Andy Carr presented a program from the GA association. GA decided to select a trail race as a qualifying event for the USA 10km Trail Championships. Top male and top female would receive some funding from a “selection race” – which was an existing trail race in GA and it was named an association-sanctioned event/championship – to travel to the national championship. They piggy-backed on an existing trail event. The selected athletes had to sign a contract and use the funds specifically for travel to the national championships. Tania Pacev, CO, talked about a program she set up in her association where winners from one of the association championships would receive a free entry into the national championships. Bolt talked about OR association and how he became involved with starting a MUT program there. He used existing races and named them as championships within a new race series. He secured LaSportiva as a sponsor. The funds went to advertising and prize money. Bolt has encouraged race directors in OR to bid for national championships. He likes brining trail/mountain runners and USATF together showing athletes that USATF can bring benefits to them. There was discussion about the $10 trial membership from USATF which typically runs from November through December and this year ran from September to December. It was suggested that there be a $10 one-day membership from several in the meeting. Dave Dunham talked a bit about founding a program in New England association for MUT. He said that association are interested in adding a MUT program especially if a person suggests it and says they would do the work. Kirsch has continued Dunham’s work in New England and says that he offered creative ideas to the association for how to grow the MUT presence. Be willing to do the work after you offer ideas. Kirsch instituted a “mountain goats” program in New England with a series of mountain/trail races which has become very popular. These athletes receive a bypass of the lottery system in the iconic Mount Washington Road Race, an event which has limited entry. National Championship Bibs: Hobbs suggested that we provide branded national championship race bibs to our race directors. This suggestion comes after discussion at our Mountain Championships this year with members of the New England Association on site at Cranmore who said this branding would be great for our events. Further, we should provide back tags to our championships for masters with F40, M40, etc. Presently we are writing numbers on old numbers, or pinning small tags on runners, 61

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communities remains an issue. – we’re not getting great coverage for our events. Kirsch suggested you find the “human interest” story/angle for your event – these stories lead to promotion and interest from the media. Sanctioning/Insurance: Hobbs reported that extreme events – those with man-made obstacles such as fire pits, swinging bridges, etc. – will not be insured through USATF. She received a memo from the national office recently. There are huge liability issues with these types of events. Runners of the Year: This year the awards celebration switched from a breakfast to a luncheon. The program changed so that each committee could present only one or two awards this year. We have many more award recipients than this. We chose to award our contributor of the year, Lin Gentling, at the ceremony this year. Dunham congratulated Hobbs for her USATF President’s Award that was presented at the opening meeting last evening. Hobbs noted that the award meant to her an increased awareness in mountain/ultra/trail running. Tabulating ROY: Dunham discussed the process for runners of the year. He tabulates the results. When people are nominated for these awards, performance/results must accompany nominations. We need to have a standardized nomination process. Kirsch will create a form for nominations for ROY and put it on the website to get feedback. Criterion needs to be very clear on the form. There was a new category this year of award, trail runner of the year. We talked about the naming of events/awards in memory of someone. Dunham related the history of Lyndon Ellefson who was instrumental in starting the mountain team in the U.S. for men. Hobbs spoke about Ellefson and said that he was the one who offered a challenge to her to get a women’s team going back in 1995. Ellefson died in 1998. Miller said that the town of Vail would love to have a plaque naming the winners of this award displayed in the town (perhaps at the gondola station which is where Ellefson worked). It was

which is not very effective. We plan to offer this to race directors for 2012 championships. Championships 2012/2013: Kirsch posted a list of championships already awarded in 2012, and bids for 2012 and 2013 events. There was a question about our USA Mountain Championships for 2012 which was awarded last year to Mount Washington. There had been some discussion prior to the annual meeting by athletes and team staff and it was thought that staging the men’s champs and selection race at Mount Washington and the women’s champs and selection race at Loon Mountain would provide a better resolution for the 2012 team. The reason related to having a championship/selection race to mirror the course, terrain, and distance our athletes would encounter at the World Championships. We did not know last year which venue would host the World Championships in 2012 until September (2011) and the course proposed in Italy more mirrors that of Loon Mountain for the women. Hobbs and Kirsch will discuss options with Mount Washington about this idea for 2012 which may not be decided at this meeting. Championships Discussion: Hobbs discussed feedback she has received through an ATRA- based sub-ultra championships survey conducted in 2011 (186 responses), as well as feedback from athletes and MUT executive committee members. Discussion related to the number of national championships: do we have too many? Are we diluting participation? Is there really good competition at the events? Is there a problem when races overlap – ie: more than one championship on a weekend. Ellen Miller said that the concept of championship races is evolving, more people know now than say five years ago and there is a higher level of competition. We want to be more attentive about how we select races ie: scheduling of events. We know we need to have championships, we need to figure out how to increase participation, and make our events more interesting/exciting/attractive to athletes. Media coverage from local 62

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decided that, starting in 2012, the men’s mountain runner of the year award be named The Lyndon Ellefson Memorial Mountain Runner of the Year. Trail Series at the sub-ultra distance: Dunham compiled scoring results of the trail series which included the mountain, half marathon, 10km, 15km, and marathon champs in 2011.Dunham shared his many stats about the events and series. Winners were Megan Lund-Lizotte who participated in 3 races and Tim Van Orden who participated in all five races. Dunham suggested an alternative for 2012 to be a “best of” series with a main objective to encourage people to participate in as many championships as possible. We should continue to offer the series awards. We should grow the series and work with the race directors to help them promote it. Meeting Recessed afternoon session. at 1PM until the World Mountain Running Championships: Richard Bolt, team leader, reported the unprecedented results from Albania in a firstever women’s gold medal with Kasie Enman and the second-ever men’s champion Max King (Jay Johnson a first gold medal back in the 80s). Both the men’s and women’s teams had solid 4th place performances. Juniors had a tough year, but still finished respectably with Ryan Lee having the top performance in 11th place. The venue was interesting and the Albanians were passionate about hosting the event. The prime minister endorsed the event and spoke at the opening ceremonies. Team USA had a very positive experience. Hobbs commented that with the inclusion of outside funding (namely the Jay and Lilly Johnson Foundation), the team was fully funded this year. USATF provides some funding for the team (same for the 100km and 24 Hours teams although no 24 Hour World Champs in 2011) and uniforms. Hobbs encouraged the other teams to seek outside funds. The 100km has secured team funding from Mike Spinnler, JFK race director, via his club/event which has been extremely helpful for the team. Special thanks to these individuals who National Championships in Madison, WI for many years. There will not be a championships at 100km on the roads in 2012 as the event date is too close to the World competition this year (April 22, 2012). Many of the team athletes from 2011 had run Yanacheck’s race (the Mad City 100km) Guest: John Elliott spoke about the proposed ruling for citizenship requirements primarily related to running in national championships. The updated ruling is that if an event is the sole selector for a team (ie: this would relate in our case to mountain running only), an athlete can only run if he/she has met the requirements to run on an international team. If not a sole selection race, an athlete who has been granted U.S. citizenship can run in a national championship as soon as citizenship is granted and not wait for the IAAF-imposed waiting period. Our group supports this ruling.

Session II: December 2 (reconvened)
Mountain Running Ruling for 2012 and beyond: Hobbs said that at the World Mountain Running Championships spikes would be disallowed – runners could wear their cross country shoes, but could not have the spikes inserted. Guest: Brian Keaveney with the WMA visited the group and said he was curious how MUT operates and wanted to sit in on some meetings. Keaveney talked about the World Masters Championships, specifically the mountain running event which is growing every year. In 2012 the event will be held on May 19 in Germany and is open to all masters’ athletes starting at age 35. 100km Team Report: Tim Yanacheck served as assistant team manager in 2011. It was the 25th year of the race. This year held in Winschoten, The Netherlands on a 10km loop course. Women garnered a silver medal, men a gold. A bright future for the team. Yanacheck has put on the USA 100km

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women and three men (one had to drop due to injury) participated in Mexico who was a great host. The women secured a gold, the men a bronze. Maria Dalzot, a 2007 junior team member on the silver-medal winning team, won the gold for women and Joe Gray, multi-time team member, won gold – his third consecutive at NACAC. Canada will host the 2012 event in July. In 2013, USA to host, probably at Cranmore. Uniforms are provided. Team selection starts with the prior year (in 2012 case it would be the 2011 U.S. Mountain Team) team athletes, and then goes to past teams, and then by resume.

have supported the teams in a financial way, it means so much to the athletes and staff. World Masters Mountain Running Championships: The event was held in Italy in September. Tim Van Orden finished 10th in his age group and was the only U.S. athlete to participate among the nearly 1000 entrants. Anyone who is a masters’ athlete is welcome to compete, but all athletes pay their own way. Mountain Team Staff 2012: Applications were received from Kirsch (junior team manager), Miller (women’s team manager), Bolt (team leader), and Hobbs (team manager). Hobbs has filled a double role as team staff person and WMRA council member (for which she receives funding for the travel/accommodation from WMRA). The management has been solid and cohesive. Dunham made a motion to approve this group as 2012 staff, seconded and unanimously approved. Hobbs now gives team staff names to USATF and they do background checks, present the staff names to the USATF board for final approval. The World Champs are slated to be held on September 2, in Italy, the final contract awaits signature by FIDAL, the Italian Federation. In 2013, the host of the World Championships will be Poland. World Long Distance Mountain Running Challenge: Jungfrau will host the event in September, 2012. Jason Bryant will take the lead on recruiting the U.S. team members. This is an unfunded, unsupported team, but the LOC must have names of athletes who will represent the country in advance of the race start. The athletes must be members of their national federation. Bryant hopes to advance this type of racing in the U.S., not necessarily financially, but with encouragement in support. Details about the team selection will be made available after the first of the year. NACAC Mountain Running Championships: Bolt was the team leader for this un-funded team. This year four 64

Meeting Recessed at 5 pm until Saturday

Session III - Saturday, December 3
Attendees: Paul Kirsch, New England, Kim Keenan Kirkpatrick, NJ, Mickey Piscatelli, Niagara, Jason Bryant, NC, Bob Latham, OR, Richard Bolt, Council, Joyce Prusaitis, S. Texas, Dave Dunham, New England, Howard Nippert, VA, Nancy Hobbs, chairperson, Joe Prusaitis, S. Texas, Edwin Roberts, Mid Atlantic, Joe Jurczyk, Lake Erie, Jim Garcia, New England, Fred Finke, LDR Division Chairperson, Tim Yanacheck, 100km, Ann Heaslett, Council, Ellen Miller, ATRA, Valerie Lopes, Central CA, Tania Pacev, CO, Ron McRae, FL, Andy Carr, GA, George Leaf, KY, Carl Grossbard, Long Island, Mark Dennett, ME, Carolyn Griggs, Mid-Atlantic

Meeting reconvened at 8:30 am with call to order and introductions

Selection Criteria for 100km Team 2012: Nippert has been the leader in this task force for several years. He related that the selection criteria are clear cut now and athletes now exactly what they must do/run to earn a spot on the team. Nippert also is the lead on coordinating the 24Hour team selection criteria.

Minutes of the 33rd Annual Meeting 2011
Team Staff 100km 2012: Lin Gentling (team leader), Lion Caldwell (team doctor) turned in staff applications. Pirrung motioned to name Gentling and Caldwell to team staff, second by Yanacheck, all in favor. For assistant team leader, applications came from Yanacheck and Mike Spinnler. Yanacheck spoke on his leadership experience, Hobbs presented on Mike’s behalf from his application. Both fantastic candidates. Dunham/Bryant agreed to count votes in secret ballot. Yanacheck received most votes and was named assistant team leader. 24 Hour World Champs 2014: Joe Jurczyk will present a bid in January to the IAU to host the World Champs in 2014 in Ohio. Probably a spring event. Pirrung is on the IAU council and says they are excited that U.S. wants to host. IAU Meeting 2012: Every other year at the 100km World Championships, the IAU holds their Congress Meeting and the U.S. has one representative. One of the U.S. team staff members will be the official delegate to the meeting. All three of the team staff typically attend the meeting. 24 Hour Team Staff 2012: Dr. Lovy applied for team doctor and was approved unanimously. There were two applicants for team leader: Pirrung and Pacev. Both spoke to their leadership. Pacev felt that a woman should be included on team staff, Pirrung, team leader for many of the past 24 Hour Teams, stated that regardless of the vote, he would be at the event. Dunham and Bryant agreed to tally votes by secret ballot. Pacev earned most votes and was named team leader. Assistant team leader had two applicants, Mike Spinnler, Joe Jurczyk. Nippert spoke on Spinnler’s behalf, Jurczyk on his behalf. Both great candidates for the staff. Secret ballot conducted with Spinnler garnering the most votes to be named team assistant leader. IAU 50 Mile Trail Challenge: Athletes participated by expressing interest. This is an unfunded, “unofficial” team. Ben Nephew had 65 a top 10 finish. There were 6 men and 3 women from USA. This event is scheduled for every other year. Standards for selection need to be established for this event. Pirrung is on the IAU council and the contact person for this event. Guest: Fred Finke, LDR Division Leader joined us and spoke on several issues. Staff is stressed at the national office due to some recent departures. Job duties are being shuffled among staff. The concern about medal delivery, banner delivery at national championships was discussed. Finke says the issues will be resolved for 2012. Finke assured the council that funding would be at same levels as 2012 for Mountain/Ultra/Trail. GPS Ruling: Athletes can use GPS devices in events as long as they are not used for communication. IAU 50km World Trophy: Athletes are not officially representing countries. This is an invitational event and was held in The Netherlands in August. Runners of the Year: There was discussion whether we should continue awarding physical awards. Those in the room felt it was important. Hobbs turned the task over to Tim Yanacheck who volunteered to create the press release and order awards for 2012. Dunham will tabulate results. A new and improved system will be unveiled and Kirsch will take the lead on this. Miller will work with Kirsch on the Lyndon Ellefson plaque idea and Pirrung will work with Kirsch on the ultra side.

Meeting Recessed at 10 am until afternoon session. Thanks to Ellen Miller for taking minutes for the first three sessions.

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Griggs presented the race, though she is not the race director, but is from the race’s association. The race was declared a 2012 National Championship, pending signature by the association president. Joe Jurczyk will act as race liaison. 100K Trail: Bandera bid for 2013 as it has already been declared a 2012 national championship. Joe Prusaitis is the race director. His business, which he co-owns with wife Joyce, puts on races from 10km – 100M in distance. He presented the race. It is 2-50km loops, with aid every 5 miles. Various clubs work the aid stations. It is about an hour drive from San Antonio, TX. There were 700 runners last year. There will be $4000 in prize money. There are 3000 FaceBook friends of the race. The race was declared a 2013 national championship pending signature of the association president. Roy Pirrung will act as race liaison. 24 Hours: Here there was much discussion. Howard Nippert opened the discussion by stating that when we awarded the North Coast 24 hour the championship for 2012 this was before we knew that the world 24 hour championship was going to be held September 8 & 9, 2012. (It is thought that the 2013 championships will be held in the fall. Then in 2014, North Coast is considering bidding for the World Championship). North Coast as originally scheduled would have been held only two weeks away from the world championship in Poland, 2012. This would make the North Coast race less than a legitimate national championship because the best American 24 hour runners would likely be running at the World Championship race in Poland. Nippert says that when he served as liaison at last year’s North Coast race, he suggested to Dan Horvath, who is co-race director with Joe Jurczyk, that they should withdraw their bid to hold a national championship and if they did not, the MUT Council might vote to decertify their 2012 race as a National Championship. He thought that Roy Pirrung, who was part of the discussion, had agreed. However, Pirrung claims he doesn’t remember the discussion, saying he’d just run 24 hours. Then Nippert

Final Session - Saturday, December 3
Attendees: Chuck Terry, Tania Pacev, Andy Carr, Carl Grossbard, Carolyn Griggs, Jim Garcia, Dave, Dunham, Richard Bolt, Bob Latham, Joyce Prusaitis, Howard Nippert, Roy Pirrung, Nancy Hobbs, Joe Prusaitis, Joe Jurczyk, Paul Kirsch, Tim Yanacheck, Ann Heaslett, Chisholm Dupree, Oklahoma 24 the Hard Way, Ed Whethan, MN, Mickey Piscatelli, Niagara, Edwin A.Roberts, Mid Atlantic, Virginia Brophy Achman, Women’s LDR chairperson, Eric Barron, Southern CA, LeeAnn Meyer, Kathy Nary, Nancy Hobbs Meeting called to order at 3:05 pm Records: Andy Carr presented information from the records committee. All of the pending Women’s MUT records had been ratified at the Women’s LDR meeting. He said that the pending Men’s MUT records had not yet been ratified because the Men’s LDR meeting to address this issue had not yet been held. Carr noted that to find the Ultra records ratified, one will be able to check the document library tomorrow. From next annual meeting on, all MUT pending records will be presented by a MUT representative such as the MUT chairperson or vice chairperson rather than the LDR representative, at the LDR division meeting. All records set must be on a USATF-certified course and in a USATF-sanctioned race. There was some discussion of a rule allowing a record to be set in a “race” as long as there are at least 3 starters. There is a 50km record by Josh Cox pending ratification where he set up a race with a few friends; there was some controversy over whether or not this was a valid race. Carr confirmed that this meets current criteria for a valid race. National Championship Bid Discussion: 50 Mile Road: Tussey Mountainback bid for 2012. Race date is October 21, 2012. $6000 in prize money will be awarded. This is $1000 more than in 2011. Many past liaisons were able to vouch for the race. Carolyn 66

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recommended that Dan and Joe consider moving their race to spring 2012, rather than fall. He was reluctant to withdraw, fearing it would hurt North Coast’s chances of hosting the 24 hour championships in the future. Though he did not immediately do so, several weeks later Dan Horvath did withdraw his national championship bid for 2012. He met with his committee and came up with a new event for spring 2012. Nippert thought that North Coast should have “right of first refusal” but apparently Pirrung did not and recruited another bidder. Thus, North Coast, with a new date of May 5-6 2012 was one bidder, and 24 Hours “The Hard Way”, was recruited as another bidder with a date of October 27, 2012. 24 Hours the Hard Way: bids submitted for October. 27, 2012, and October 26, 2013. This race was presented by Chisholm Dupree, race director. He says that this race was started in part to answer a need for a USATF National Championship. This is the race’s third year. It was placed at the end of October because this is when Oklahoma is best for runners. He says his goal is to assure that every runner will have equal opportunity to run, and to have a memorable experience. Suzanna Bon ran 137 miles there to take first overall. Scott Eppelman won the most recent race with 124 miles previous to that. The race is willing to offer housing to elites and prize money of $4500. The course is flat and fast. The cap is 250 runners. North Coast 24 Hour: bids submitted for May 5-6, 2012 and May 7-8, 2013. The course is 0.9 miles. The course is certified. This is the race’s third year. It is reportedly flat and fast. Homestays for elites are offered. $6000 prize money, $1500 to 1st, 1000 to 2nd, 500 to 3rd. The past three North Country races were held in the fall. These two will be held in the spring, though the fall races will also be held. Connie Gardner ran 144 miles, Phil McCarthy ran 155 miles this year. Last year, Serge Arbona ran 156 miles. Also, Leo Lightner ran 80 plus miles for an over age 80 record. Dupree was asked whether he could move his race to spring as North Coast had already agreed to do in order to help avoid a conflict with the date of the World 24 Hours race. He had already said that weather was best in OK for the event in October. Dupree indicated that he could not change the date of his race without consulting with his race committee. Voting took place. Motion was made, seconded and carried to vote on the two 24 hour bids by year rather than together. This person moved that ballot counts be kept motion seconded and carried. When voting was done, it was first done for 2012: 15 voted for North Coast, 7 for 24 Hours the Hard Way. Thus North Coast was declared 2012 National Championship for May 2012 pending signature of the association chair. Nippert will serve as liaison. When voting was done for 2013: 12 voted for 24 Hours the Hard Way, 9 for North Coast. Thus, 24 Hours the Hard Way was declared 2013 National Championship for October 2013 pending signature of the association chair. 50 Mile Trail: Nueces 50 Mile Trail has bid for 2012 and 2013. The dates are 3/3/12 and 3/_/13. The nearest airport is San Antonio, TX. This race is also directed by Joe and Joyce Prusaitis. This is not a flat fast course, but rather is challenging. It is 3-16,7 mile loops. The prize money is $3000/yr. Bidding is done now for both years because the race comes up very early in the year. Nueces was voted upon and selected as the USATF National Championship for both 2012 and 2013. Jason Bryant will serve as liaison. 100 Mile: Burning River 100 Mile Run bid for 2013. It has already been declared the 2013 national championship. It will be held Aug. 45, 2013. Last year, 300 runners started the event and 160 finished it. It was won in 16:30 by Dave James. There is $10,000 in prize money. It is 75% dirt road. There is no limit by the park system or any of the townships, etc. on how many can run. Carl Grossbard made a motion to accept this bid, Jason 67

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a. If bid paperwork is in hand but is not signed by the association director, the MUT Council can vote on this bid and accept the bid pending signature of the association director. b. If the signature of the association director has not been obtained prior to the convention by the race director, it must be obtained and sent to the MUT Council Chairperson/Championships Chairperson by December 31, 2012, so that it can get in to USATF to allow each event to have USATF sanctioning. Until the signature is received, the events deemed by the council to be championships pending signature of the association president must advertise themselves that way until the signature of the association president is obtained. 50km Trail Championship: Two events bid for this championship in 2012: Flagline 50km, Bend, OR, 9/22/2012 – This event will be directed by Dave Thomason, Footzone. The altitude is 5500 – 7000 ft. Rich Bolt presented this bid and indicated that this is one of the few races in the Cascade Mtns. He said that the territory is beautiful. The race will have a celebration afterward to include a band, food, and other amenities. Last year, there was a problem with a volunteer directing a few people in the wrong direction. The race director has responded to this by having two people at critical turns. The prize money has been increased from $2500 to $3000 this year. The race will provide lodging for 6 runners for 2 nights. Bootlegger 50K, Boulder City, NV, 11/3/12 or 11/10/12 – This event is directed by Ian Torrence. He is a well-known ultrarunner and he has directed successful cycling championships in Boulder City, NV. This is thought to be at 2500-5000 ft with 2300 ft altitude gain. This is a second year event. $2500 in prize money will be offered, to the first three men, women, and masters.

Bryant seconded it. The group voted to accept the bid and to make Burning River the USATF National Championship in 2013. It is already the 2012 National Championship. Nippert will serve as liaison. Trail Half-Marathon: Footzone Dirty Half was presented by Rich Bolt. This race will be run June 10, 2012. Dave Thomason of Footzone Bend, a noted race director, is the director of this event. The event has $2500 prize money. The “Visit Bend” business bureau extends some of this money. Bolt noted that this same race director is working with him on hosting a national championship snowshoe event in the next few years. One could fly into either Portland or Seattle to attend this event. A motion was made to accept this bid, it was seconded, a vote was held, and the Footzone Dirty Half was named the 2012 USATF Trail Half Marathon Championship. Bolt will serve as liaison. Trail Marathon: A note was made by Nancy Hobbs that though Lithia Loop had indicated some interest in bidding for this race, which is has hosted in the past, and had been reminded of the deadline, none of the required paperwork had been submitted. The Moab Trail Marathon, directed by Danelle Ballengee, has submitted the paperwork requesting to host the 2012 USATF Trail Marathon Championship. Ballengee is a past USATF mountain team member who has also been supportive of MUT programs. She has done race directing for 15 years per her written documentation, presented by Hobbs. The race is offering $2000 in prize money. Race is willing to comp entries of some of the elite entrants. Race will provide up to $1000 in travel expenses for elite athletes. Race will provide free meals at Ballengee’s diner, Mel’s Diner. A motion was made to accept this bid, it was seconded, a vote was held, and the Moab Trail Marathon was named the 2012 USATF Trail Marathon Championship. Hobbs will serve as liaison. ***Two motions were then made, seconded, and voted in: 68

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It was moved that the vote to be counted and reported. This was seconded and carried. The vote was carried out via secret ballot. Flagline won 11 votes to 5 for Bootlegger. Bolt will be the liaison. Mountain Championship –there was a discussion of the race we had selected last year as our selection race. We had left open how many runners would be selected from Mt. Washington. Mt. Washington Road Race is not the best race to select for next fall’s women’s division of the World Mountain Championship, which is an 8km trail race in Europe. It is a better race to select for the Men’s race at Worlds, which is 12km. Mt. Washington is 7+ miles up a road. The group discussed keeping the men’s sole selection race as Mt. Washington, but moving the women’s race to Loon Mountain. It is trail and is a shorter race, like the women’s World Championships race. Loon Mountain will be held on July 8, 2012. In 2006, it was a selection race. Loon Mountain would be willing to provide homestays (15) and would be willing to provide transport to and from the airport. There will be $1500-2000 in prize money. It will be hosted by Acidotic Racing (race director is Chris Dunn). ***at this point a discussion as to how it is perfectly acceptable to defer to those who have more experience with mountain running to take the lead in these decisions. Hobbs indicated that she’d spoken with Mt. Washington race personnel and was expecting a call this week as to whether they’d accept being the men’s championship only. If they are o.k. with this, the group voted to accept Loon Mountain as the women’s national championship. If Mt. Washington is NOT o.k. with not being the women’s national championship it will remain the women’s national championship but the group voted the Mt. Loon will still be the women’s selection race. Again, Mt. Washington will remain the men’s selection race. It has been just the last two years where there has been a single selection race for the mountain teams. Prior to that 2 would be selected from one race, 2 from another, and 1 at-large, for example. That did not seem to work so well, so in the past two years we’ve moved to a single selection race, trying to make that race fit the profile of the course the mountain race will be held upon. A motion was made, seconded and carried (with two abstaining) that: a. All 6 men selected for the 2012 USATF Mountain Running Team will be the top six USATF members at the Mt. Washington Road Race, 6/16/12. (Because the world race is on a trail, the team would have preferred a trail race, but there isn’t an uphill 7 mile race on trail offered currently, nor do any of the current race directors know of a way to make a 7 mile uphill race on any of the current courses). b. All 4 women selected for the 2012 USATF Mountain Running Team will be the top four USATF members at the Loon Mountain Race, 7/8/12. Mt. Cranmore Hill Climb submitted a bid for the 2013 mountain championships. Mt. Washington has already been chosen as the 2012 championship, in large part due to the fact that the World Mountain Championship will be held on an “Up” course in 2012. In 2013, it will actually be a down/up (ie: starting as a downhill and then going uphill), rather than starting on an uphill, then going downhill, (ie: up/down) as has been the case in previous years. The race director of Cranmore has agreed to make the course as close in profile as possible to the course in Poland, which is where worlds will be held in 2013. The Cranmore race was a National championship in 2007, 2009, and 2011 and hosted the NACAC race in 2009. Mt. Cranmore will be held on 6/23/13. It is in North Conway, NH. The prize purse is $5000, which is up $2000 from 2011. Homestays will be available to elites. Mt. Cranmore was approved as the Mountain National Championship for 2013 pending signature of the association chair.

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coordinate/organize the NACAC and Jungfrau teams/trips. Tim Yanacheck will be responsible for purchasing the MUT annual awards. USATF Website Contact: The person we contact to get information placed onto the USATF website was identified. His name is Karl Eagleman at Karl.Eagleman@usatf.org; 317-713-4662 – office; and his fax is 317261-0481. Karl’s mailing address is 132 E. Washington St., Suite 800, Indianapolis, IN 46204. Summary of Championship Race Liaisons: Tussey Montainback – Joe Jurcyzk 10km Trail – Dave Dunham Bandera – Roy Pirrung North Coast – Howard Nippert Nueces – Jason Bryant Burning River – Howard Nippert Loon Mountain – Ellen Miller Moab Trail Marathon – Nancy Hobbs Caumsett – Roy Pirrung Footzone Dirty Half – Rich Bolt Mt. Washington – Rich Bolt Flagline 50km – Rich Bolt Motion made to adjourn meeting at 5:15 PM, seconded, and carried. Meeting adjourned. Thanks to Ann Heaslett for taking minutes for the final session. Addendum post meetings: During our meetings at the National convention in St Louis a few questions arose. Thanks to Dave Dunham for reviewing the rules of competition in an attempt to answer the questions. 1. What is the rule on matching uniforms at a National Championship? I found only one mention of rules regarding uniforms and that was located within CrossCountry rules of competition. Rule 253 (below). MUT rules state that our Championships “shall be conducted using LDR rules” (Rule 17 & Rule 21 – below). There are no rules under LDR requiring matching uniforms for teams.

A motion was made that: all 6 men and all 4 women for the U.S. Mountain Running Team will be chosen from the Cranmore race in 2013. A motion was made, seconded and passed that the NACAC Selection Process for a USATF team start with asking all members of the most recent USATF World Mountain Running squad if they are interested in running the NACAC event. If they are not, then members of the preceding USATF mountain running squad will be queried for interest. After that, if the slots are still not filled, then selection will be by resume. Trail Series 2012: In our championships, there are only 3 marathon-distance or less (sub-ultra) distance trail runs. These are 10km, half marathon, and marathon. These will be the events considered in the scoring for the trail series in 2012 which Dave Dunham will compute. The winners will be determined based on points accumulated through the series’ events. Runners of the Year (ROY) or Contributors of the Year (COY): ****Dave Dunham has come up with a specific form to be completed by a nominator for each nominee. The period for the nominees’ performances has been solidified to 10/1 – 9/30, the nomination period runs from 10/1 – 10/26, and the Voting Period will be from 10/26 – 10/30. MUT Council Members were encouraged to take the lead on nominating deserving parties and on voting. If ties occur when the votes are counted, there will be co-ROY or co-COY. Paul Kirsch recommended that when we write up the nomination forms that we write them as though the reader we are conveying the information to knows nothing about the sport or the “players” in the sport. This will help make the voting more educated. As the meeting wound down, several comments were made: Jason Bryant reiterated that he’d be willing to help 70

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2. Are National Championships required to guarantee that ALL USATF members are granted entry? There are no requirements listed under LDR rules that all USATF members be allowed entry into a National Championship. To the contrary, Rule 16 and Rule 20 (below) imply that entries may be limited. The men’s championship rule specifies that in Marathon championships “time limits” may be used and in the women’s championship rules “there may be qualifying standards”. RULE 253 APPAREL 1. The jersey or singlet worn by the members of a team in cross country shall be basically identical for each member in color and style, and must be clearly visible throughout the race, i.e., worn as the outer garment if other apparel items are worn underneath by one or more team members. Because of the nature of cross country running, the preferences of individual athletes in certain weather situations will allow other apparel items to vary widely without penalty. 2. Individuals not complying with paragraph 1 may be disqualified from scoring for a team. RULE 17 TRAIL/MOUNTAIN RUNNING CHAMPIONSHIPS - MEN The Men's Long Distance Running Committee may annually conduct Open Trail and/or Mountain Running Championships at such distances as it deems appropriate. These Championships shall be conducted using LDR rules. RULE 21 TRAIL/MOUNTAIN RUNNING CHAMPIONSHIPS - WOMEN The Women's Long Distance Running Committee may annually conduct Open Trail and/or Mountain Running Championships at such distances as it deems appropriate. These Championships shall be conducted using LDR rules. RULE 16 LONG DISTANCE RUNNING CHAMPIONSHIPS - MEN 6.National and Regional Marathon Championships may be conducted using time limits which must be stated in the bid application to the Men's LDR Committee and on all entry/information forms. RULE 20 LONG DISTANCE RUNNING CHAMPIONSHIPS - WOMEN 6. There may be a qualifying standard for entry into a National LDR Championship.

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Cross Country Championships or from international standards. The Juniors team will be done by selection since there is no one national championship to choose from. The selection committee will use results from national level meets (NCAA, Foot Locker, Nike Nationals, etc.) from those that apply to be on the team. Final approval will come from the selection committee consisting of Mike Scott, Fred Finke, Francie Larrieu Smith, Thom Hunt and Bill Roe. 2012 USA Championships (St. Louis; February 11, 2011). There was a brief discussion of potential bad weather logistics, all of which appear to be covered by the host race organization. St. Louis will host for two years and the plan is to again have a two year cycle following. However, the two year bid and host could be re-examined after one more cycle. 2012 NACAC/Americas XC Championships (Trinidad, March 17, 2012) Will be the only International team of 2012, first year without world championships. Will have team stipend money which should attract a stronger team than in past years. 2012 Club Championships (Lexington, KY, December 8, 2012) 2013 IAAF World Championships (Bydgoszcz, Poland, Sunday March 24, 2013) National Team Coaches Selection Report. Fred Finke for men and Francie Larrieu Smith and Kim Duyst head up women’s side to recruit top applicants, review applications and recommend selections. Final approval comes from LDR and National. Nominations forms will be available on-line. Coaching staff usually consists of one experienced and one new leader or in the case of World Championships, two experienced and two new coaches. BUPA staff will consist of Ed Eyestone, Mason Cathey and Virginia Brophy Achman. Still reviewing choices for NACAC 2012.

Cross Country Council Executive Committee
Friday, December 2
Call to Order 2:10 pm Report on 2011 Events – Mike Scott report giving a general update. The specifics are in the cross country report. 2010 Club Championships (Charlotte, NC December 11, 2010) 2011 Bupa Great Edinburgh Meet (Edinburgh, Scotland, January 8, 2011) 2011 USA Championships (San Diego, CA; February 5, 2011) 2011 NACAC/Americas XC Championships (Port of Spain, Trinidad, February 19, 2011) 2011 World XC Championships Umbria, Spain; March 20, 2011) (Punta

Brief Report on Upcoming Events 2011 Club Championships (Seattle, WA; December 10, 2011) 1167 entries Women’s fields looking very large, great attendance. Some discussion on eligibility of out of association athletes. Some have been grandfathered in, but will no longer be allowed unless they previously lived in association. 2012 Bupa Great Edinburgh Meet (Edinburgh, Scotland, January 7, 2012) UK Athletics and Nova International invited US team to compete. This year the Us team will be a full team with 6 on the men’s and women’s junior teams and 9 on the open men’s and women’s teams. The team selection procedures have been posted on the USATF website In general open teams will be selected by up to three being chosen by the Edinburgh host, top three from the club cross country championships and the remaining three from top marks from the USA 72

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Law & Legislation/Rules Proposals Steve Vaitones reported nothing new regarding cross country. As was previously recommended, cross country will use the NCAA rule on tie breaker procedure for teams. The rule basically scores the tied teams like a dual meet to break the tie. Skip Stolley reported on the L&L resolution regarding logo designation on uniforms. Athletes have requested to have 25% representation on committees. Will be on specific sport committees and an athlete alternate at board meetings. Procedures to select national team coaching staff for T&F have been updated. The process begins with coaches, coaches would have to apply for positions. Ralph Lindeman heads up the task force. Steve Vaitones reported on item 2 regarding Men’s LDR eligible athletes. The rule applies to races that are a sole qualifier for a team. This applies to the USA Cross Country Championships but not the Club Championships. Discussion on Business Practices of Hosting USA Cross Country Championships. There are restrictions based on the sponsors of the national program. Thom Hunt proposed a committee to study and propose solutions to the restrictions on the USA Cross Country Championships. Thom Hunt and Bill Roe to head up the committee. Unanimous approval. Report on Association Cross Country Practice Survey – Paul Greer Will present at council meeting a survey of best practices, form will be online also. Include regional championships. Vote on Cross Country Athletes-of-the-Year Winners: Women – Shalane Flanagan; Men – Brent Vaughn Cross Country Council Merit Award – Doris Brown Heritage. Unanimous approval. Award will be presented at Club Cross Country Championships in Seattle. Vote on Doris Brown Heritage Award – for contribution to cross country. Awarded to Bill Quinlisk. Bill Quinlisk led discussion for vote on Masters Harrier Year: Women – Kathy Martin; Men – Peter Magill Skip Stolley led discussion on why 2013 Club Championships bids not presented at national meeting. Discussion of how to give all bids clear deadlines and have the ability for a bid that was not accepted, to ask questions, as well as get feedback of bids to make a stronger bid in for future. Bill Quinlisk is going to review bid form to see if things can’t be simplified a bit. Adjourned 4:25 pm Respectfully submitted, Michael Scott Chair

Cross Country Council General Session
Saturday, December 3
Call to Order 9:32 am Association Cross Country Practice Survey – Paul Greer gave an overview of the purpose of the association survey of the best cross country practices at the association level. The survey was passed out to association representatives that were present. Paul Greer will then contact the associations that were not present at the annual meeting. The surveys will be compiled and the council is going to produce a best practice, how to manual to be available in the future. Report on 2011 Events Mike Scott reporting. There was a brief overview of the year’s events. A more detailed report is in the yearly report.

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for the NACAC Championships.

2010 Club Championships (Charlotte, NC December 11, 2010) record 1207 entries 2011 Bupa Great Edinburgh Meet (Edinburgh, Scotland, January 8, 2011) The US men sent a senior men’s team for the first time. Fred Finke was the team leader. The meet included teams from the UK, USA, UK, and a Europe select team. The meet will continue in non-world championship years, adding women and juniors beginning in 2012. 2011 USA Championships (San Diego, CA; February 5, 2011) 2011 NACAC/Americas XC Championships (Port of Spain, Trinidad, February 19, 2011) 2011 World XC Championships (Punta Umbria, Spain; March 20, 2011) Shalane Flanagan won the women’s senior bronze medal. This was the first individual medal since 2003. The women won the team bronze medal. Fred Finke reported. Brief Report on Upcoming Events 2011 Club Championships (Seattle, WA; December 10, 2011) 1167 entries. The meet is expecting good weather. There are a record number of masters women entries. The meet is being held at the Jefferson Park golf course, 2012 Bupa Great Edinburgh Meet (Edinburgh, Scotland, January 7, 2012) The team is expanding to senior men and women (9 athletes), and junior men and women (6 athletes). Selection procedures have been posted. In the senior races the UK will select up to three athletes. The Club National Championships will select three athletes and the final three will come from the USA Cross Country Championships or A standards. The junior team will be selected (selection committee – Fred Finke, Francie Larrieu Smith, Mike Scott, Bill Roe and Thom Hunt) from championship races. Virginia Brophy Achman team leader. 2012 USA Championships (St. Louis; February 11, 2012) They will also host in 2013. In 2012 the meet will select the team 74

2012 NACAC/Americas XC Championships (Port of Spain, Trinidad, March 17, 2012) 2012 Club Championships (Lexington, KY, December 8, 2012) same location as 2009. 2013 IAAF World Championships (Bydgoszcz, Poland, Sunday March 24, 2013) Fred Finke – Gave a review of the National Team Coaches Selection procedures and a, general review of team staff selections. Report from Joint Subcommittee for Club XC Site Selection – Bill Quinlisk reporting. Bids for the Club National Championships were posted on the USATF web site and are reviewed online by the selection committee. The committee looks at 15-20 categories to compare bids. The bids for 2013 were outstanding, some of the best ever received. Bend, Oregon was selected to host the meet in 2013. Bids for hosting the 2014 Club National Championships need to be in by the end of May. The bid will be awarded by September 1, 2012. IAAF Report – Bob Hersh. The 2011 World Championships were held in Punta Umbra Spain. The next championships in 2013 will go back to Bydgoszcz, Poland. Beginning in 2013, the top 15 finishers at the world championships will qualify for auto A standards at 10,000 meters for the world championships. There was a brief discussion regarding how difficult it has been getting European participation at the world championships. Cross Country Council Awards – Steve Vaitones Bill Quinlisk was given the Doris Heritage Contributor Award for contribution to the sport.

Minutes of the 33rd Annual Meeting 2011
Doris Heritage was given the Cross Country Council Merit Award which will be awarded at the Club National Championships in Seattle. Athlete Of The Year Awards went to Men Brent Vaughn and Women - Shalane Flanagan Executive Committee Report – Mike Scott reporting. Everything was covered in other areas of meeting. Masters Report - Bill Quinlisk. The Athlete Of The Year Awards were given to Peter Magil – Men and Kathy Martin – Women. Information about the Masters Grand Prix series including USA Nationals (8k), the stand alone Masters National 5k and the Club championships (10k). Three of the seven masters divisions will be decided at the final race Seattle. So far no bids have been received for the 2012 Masters 5k. The race has had approximately $6000 in prize money and usually attracts approximately 200 plus entries. The race is usually held in late October. Devon Martin, Bill Roe and Mike Scott will be doing a survey on cross country dates Bill Roe - Club national report. USATF is looking to hold 7 regional meets. The regions would be the same regions as masters. The meets would be held 2-3 weeks before nationals. The associations committee has coordinator to approve regional competitions. There was discussion regarding the new uniform policy in regards to the upcoming Club Nationals. There was a motion to keep the uniform rule the same for the 2011 Club Championships. Unanimous approval. Discussion on the tie breaker rule for teams at the cross country national championships races. It was agreed that the NCAA rule scoring tie teams as if in a dual meet was in place and would be used. Adjourned 11:10 am Respectfully submitted by, Michael Scott

Road Running Technical Council
Saturday, December 3, 2011
Attending: Bob Baumel, Andy Carr, Fred Finke, Jim Gerweck, Sharon Good, Paul Hronjak, David Katz, Justin Kuo, Carol McLatchie, Marilyn Mitchell, Mark Neal, Gene Newman, Jane Parks, Ron Pate, Rick Recker, Pete Riegel, Tom Riegel, Duane Russell, Steve Vaitones, Gary Westerfield, Jay Wight. The meeting was called to order at 08:33 by RRTC Chairperson Gene Newman. Gene introduced RRTC Officers and Certifiers present at the meeting. He noted that Mark Neal had replaced Pete Riegel as Bulletin Board moderator, while Jim Gerweck and Duane Russell switched positions mid-way through the year (Duane is now Western Vice-Chair, while Jim is Workshop Co-Chair). Mike Wickiser, the other Workshop Co-Chair, was not present at this meeting. Officer Reports: All Officer reports were collected in advance of the meeting and posted in the Annual Meeting document library at http://www.usatf.org/events/2011/AnnualMeeting /library/ (An initial version of these Officer Reports was posted over a month before the meeting; however, some officers continued to send updated versions of their reports up to the time of the meeting—and in one case after the meeting—resulting in updates to the posted collection of officer reports). Because these reports are posted online, they will not be repeated here. Following are comments and discussion at the RRTC meeting related to the officer reports: Jane Parks, as RRTC Bookkeeper, had attended a seminar the previous day on USATF committee expenses, and described new procedures for expense reimbursement. Expenses to be reimbursed will need to be submitted using a new Excel form, and 75

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must be Gene Newman’s report included reference to the pre-validation measurement performed in October for the 2012 Olympic Trials Marathon course. This prompted discussion of a problem in which Duane Russell’s measurement indicated the course to be significantly shorter than found by the other 4 measurers. As discovered later, it happened because Duane’s counter was intermittently missing counts. This was caused by a bad tooth inside the Veeder-Root counter mechanism (and although Duane was using one of the newer JR-type Jones counters, it could happen just as easily with an older Jones-Oerth counter, because both include the same Veeder-Root mechanism). The problem apparently occurred because Duane kept the counter mounted on his bike while doing faster (non-measuring) rides. Counters can be damaged when riding at speeds greater than about 25 km/h (about 15 mph). Tom Riegel agreed to include warnings about riding too fast with all new counters that he sells. It was also suggested that all major validations be done with at least 3 measurers so, if one measurer has an equipment problem, the good measurements will be easy to identify.

personal vehicle mileage documented using Mapquest®.

Bob Baumel, as RRTC Webmaster, discussed a meeting that he and Gene and a few others had the previous evening with USATF Webmaster Jason Wright and his assistant Karl Eagleman. It was agreed that Bob will be given access to the USATF site’s new “Content Management System” in order to convert RRTC web pages on the USATF site to the newer format. Jason agreed to modify the certified course search engine to enable successful searches when people enter certification codes containing hyphens or spaces, and to change the search engine’s definition of “record eligible” course according to the new version of Rule 265.5(b) adopted at this Convention (increasing the separation limit from 30% to 50% and eliminating the possibility of wind assessment on courses that exceed the separation limit). Bulletin Board moderator Mark Neal explained that he rearranged areas on the board and added a section with information targeted to newer measurers. He also commented on the page at www.dukerdog.com/USATF/Bulletin_Board/in dex.html which Mark maintains on his own website containing links to interesting topics on the board. It was agreed that Bob would add links to this page on www.rrtc.net and the Measuring Tools page on www.usatf.org, while Jim Gerweck would add links on the RRCA and Road Race Management sites. Jim Gerweck, who became Workshop CoChair midway through the year, discussed a seminar he conducted online for Hawaii measurers using GoToMeeting software. The session included the McBrayer video and PowerPoint presentations by Jim and Duane. The McBrayer video is still on VHS tape, but Jim intends to redo it in an online format. Duane suggested holding online seminars (or webcasts) twice a year. It was noted that Mike Wickiser (the other current Workshop Co-Chair) plans to hold a seminar somewhere in Spring 2012.

Agenda Items
Who should be assigned to do a validation? This topic arose because, in a recent validation, the person assigned to do the measurement, although a competent engineer, had never measured a course for USATF/RRTC Certification. After some discussion, it was decided that for all validations: The Validation chair will try to get an A or B measurer if possible, or otherwise the most experienced road course measurer available. A question was raised as to how a measurer can obtain IAAF ‘A’ or ‘B’ status. The answer is that existing ‘A’ measurers can recommend appointment of new measurers to Bernie Conway, the IAAF Measurement Coordinator for the Americas. Races names on Certificates and Maps: Problems were reported that, in some cases,

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the race name written on a certificate didn’t match the name on the course map. This was happening because, in the interest of promoting more “generic” course names, some certifiers had taken it upon themselves to substitute a generic name on the certificate, in place of the original name submitted by the measurer. In discussion, it was decided that although we can encourage race directors and measurers to use more generic names, the course name written on the certificate should always match the name on the map, which will normally also match the name submitted on the application for certification. Lifetime of certification after course is validated: The question had been raised whether successful validation of a course might extend the lifetime of its certification. Gene pointed out that this had already been decided previously. The answer is “no.” The certification still expires 10 years after the year of certification. Should calibration course numbers be on the map? We decided that, to avoid confusion, race course maps should not include the certification number of the calibration course used in measuring the race course – because including both numbers would create a likelihood of mixing them up. Separation limit rule change: It was reported that the Men’s and Women’s LDR Committees both agreed to amend Rule 265.5(b) on record eligibility for courses with separated start and finish so as to match the IAAF rule on this topic. Thus, the separation limit will be increased from 30% to 50%, while also eliminating the possibility of records when separation exceeds 50% (i.e., the wind assessment provision for courses that exceed the separation limit will be eliminated). Pete Riegel recounted the story that when IAAF originally adopted a 50% limit (after USATF had already been using 30% for some years), the process was entirely political; therefore, Pete suggested saying no to IAAF. Nevertheless, as the LDR Sport committees had already approved the change to Rule 265.5(b), the change was guaranteed to go through. Certification code format: Many certifiers write certification codes with hyphens or spaces between the three components of the code (State abbreviation, numeric portion and certifier initials). In fact, when our system of certification codes was standardized in 1984, hyphens were always used. Currently, the certified course database on the USATF website displays codes with their three components run together without separators. And if somebody does a search by entering a code that does include hyphens or spaces, the search returns no results. We have informed the USATF webmaster about this problem, and he has said he will fix it (see Bob’s webmaster report above). Therefore, we expect this problem involving the search engine to be fixed, and we will not force certifiers to change the way they write certification codes.

Other Discussion
Validation vs. Verification terminology: David Katz pointed out that RRTC’s use of the word “Validation” (as a re-measurement to check the length of a certified course) isn’t consistent with IAAF terminology, where the word “Verification” is used for that concept. Moreover, some of the IAAF terminology on “Verification” has also been incorporated into the USATF rulebook. David didn’t say we need to change our terminology as a result, but we need to be aware of the differences. Race Sanctions required for Records: David also urged a major education campaign on the need for races to be sanctioned in order for records to be approved. This isn’t exactly a new rule. It’s been on the books “forever,” but it’s getting strictly enforced now. Therefore, if races want records to be possible in their events, the course must be certified and the race must be sanctioned. We agreed that race directors, measurers and certifiers need to be informed about this policy, and it needs to be publicized on websites and the like (as one 77

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Adjournment
The meeting was adjourned at about 11:00. However, several attendees remained for a while longer to see a demonstration of map drawing techniques by Duane Russell. Minutes prepared by, Bob Baumel RRTC Secretary

possibility, it was suggested that search results in the certified course search engine should indicate courses as record eligible if the race is sanctioned). We know that, in practice, a major reason for races to get sanctioned is to obtain insurance, and therefore, races who choose to obtain insurance elsewhere may decide to forgo sanctioning. It was noted, however, that if a race has obtained insurance elsewhere, they can get sanctioned for a very low fee.

Special award for Pete Riegel
To honor everything he’s done for course measurement and certification over the past 30 years, Pete Riegel was presented by Gene with a special Appreciation award, consisting of a USATF athletic jacket. Pete retired from his official RRTC duties in early 2011, although he remains a Final Signatory measurer and also remains very active on the RRTC Bulletin Board.

Measurement by Pacing contest
Following its tradition at Annual Meetings, RRTC conducted a pacing contest again this year, although layout of the contest course by Duane Russell and Mark Neal (on a path around the famed St. Louis Arch) occurred rather late this time. Preparation of the course and printing of maps/entry forms wasn’t completed until around dinnertime on Friday, leaving very little time (just Friday night or early Saturday morning) for people who wished to enter the contest. Among the people who submitted entries, Pete Riegel had the closest measurement, and Bob Baumel was the runner-up (Bob admitted that he didn’t actually pace the course, but used the ultimate “eye in the sky” method, i.e., Google Earth). Due to the late setup of this year’s contest, there hadn’t been time to purchase the usual valueless prizes given to winners, so the top finishers didn’t receive awards to take home with them.

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DEVELOPMENT PROGRAMS Coaches Education Joint Men’s/Women’s Development Sports Medicine & Science

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Coaching Education Executive Committee Meetings
December 1, 2011
Attendees: Troy Engle, Steve Portenga, Tyler Wingard, Matt Lydum, Joe Vigil, Jeremy Fischer, Mike Judge, Tamara Ards, Dave Mills National Office Shayna Sangster Staff: Terry Crawford,

Level 1 Programs Level 1 Registration Fee The committee discussed a fee increase for the USATF Level 1 Program. Motion: Raise the Level 1 registration fee to $150 and the late fee to $50 on September 1, 2012. Motion Passed. Level 1 Alumni The group discussed the definition of a Level 1 Alumni and asked that the definition be included in the Administration Manual. Motion: Define Level 1 Alumni as someone that has attended a USATF Level 1 Course and successfully completed the exam. Motion Passed. Level 1 Online Certificate Shayna Sangster gave an update on the Level 1 online certificate. Sangster is in the process of moving the online exam to system a new management system. Once moved, the electronic certificate will be added to exam. Coaches will have the ability to login and print their certificate. Level 1 Flow with Associations Some frustrations were discussed regarding the current process for hosting Level 1 Schools. To streamline the process Terry offered to speak with Karen Krsak about removing Pat Pretty from the communication line. Additional Level 2 Specializations Troy Engle discussed the addition of a specialized Level 2 for coaching Race Walk and for coaching athletes with disabilities. Cathy Sellers will speak at the CE Executive Committee meeting to discuss the Paralympic segment. The Executive Committee supported the addition of these segments within the next quadrennial. Level 2 – Youth Specialization The 2011 Level 2 – Youth Specialization had lower numbers than expected. The group 81

Accreditation by NCACE Larry Judge gave a report on the status of the Level 1 Program accreditation. The folio containing over 500 pages of information was submitted to NCACE for review. Judge estimates a response within the next three months, after which the committee will likely need to make revisions and resubmit. The final product is estimated to come out in June. If approved, the accreditation will last for seven years. Troy Engle noted that the accreditation would not have taken place without the tremendous amount of work by Larry Judge. At the Coaching Education General Session three groups will be presenting their programs for USATF endorsement. John Godina - Throws Clinic Olympic Training Systems Human Kinetics Everyone agreed that the Executive Committee would be open to listening to the group’s presentations then discussing on how/if USATF Coaching Education can endorse the programs. The committee also felt the need to ensure the groups would be open to USATF CE reviewing and tweaking their curriculum to align with that of existing CE programs to ensure we are all, “speaking the same language.”

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John Godina presented his coaching education program through the John Godina Throws Center. The program is comprised of a Phase 1, Phase 2 & Mentorship. The program omits some science, but starts with the most basic principles and moves forward from there. Godina wants to eventually expand to other event areas. There was some opposition from the group regarding the commercialization of USATF Coaching Education and the apparent conflict between Godina’s programs and USATF’s programs. Olympia Training Systems (www.olympiatrainingsystems.com) Olympia Training Systems (OTS) presented its company concept to the Executive Committee. OTS is an online educational resource that allows you to build a training plan based on your personal best and wanted results. Human Kinetics Human Kinetics showed interest in producing a second edition, USATF Coaching Manual. The First Edition paid $38,000 in royalties to USATF and was sold at Barnes & Noble and Amazon.com. The book would sell for $24.95 and would pay approximately 10% for the first 5000 copies (royalties increase after 5000 copies). The market projection would be approximately 28,000 copies and USATF would receive units at a discounted price. Level 1 Executive Committee voted on an increase in Level 1 fee by September 1, 2011. The fee would increase from $125 to $150 and the late fee would increase from $25 to $50. School Directors would have discretion on how to distribute the surplus funds. The timeline for an association to respond to a school request before it gets posted was changed to 14 days instead of 21. The group also requested the national office reinstitute the gift option for all Level 1 registrants. The group decided to postpone the Level 1 curriculum rewrite until the group heard from

decided with Baltimore being a larger metropolitan area, the school should have higher numbers. The group agreed the testing policies should be consistent across both Level 2 schools. Level 1 Schools The Executive Committee discussed the instance when a Level 1 School ends in a loss. The person or group (school director, association, USATF) that puts on a school is liable for the loss.

Coaching Education Executive Committee Meeting – Day 2
Fundamentals of Coaching Track & Field Christine Brooks and Larry Judge helped put together the curriculum for the Fundamentals of Coaching Course with the National Federation of High Schools (NFHS). The course replaced the Developmental course and is now online. It was suggested that those who complete the course should get an automatic email invite to take the Level 1 Course. Motion: Remove the Developmental Course from the Coaching Education pathway Motion Passed. Cathy Sellers Presentation Cathy Sellers spoke to the committee, regarding the need for an introductory course for coaches of athletes with disabilities. The course would cover basic information, like what is a racing chair? Or, what are disabled athlete classifications? The course would eventually lead into a segment of the Level 2 that is specific to disabled athletes. The Executive Committee showed support for educational opportunities in this area and suggested that we start off with 3-5 schools in a large metro area to test the market. Engle asked Sellers to put a module together for the course and Judge volunteered to work with Sellers to develop the program. John Godina Throws Coaching Education 82 Center –

Minutes of the 33rd Annual Meeting 2011
NCACE on the accreditation. The committee also discussed the formation of a Level 1 endurance course for coaches interested in road races and distance events. Level 2 Testing The Executive Committee discussed the testing procedures for future Level 2 – Event Specific courses. Portenga suggested the deadline for course registration be approximately 2 weeks prior to the school. There were also suggestions on presenting registrants with a list of 10 key principles to be tested (e.g. – 10 principles to study for the biomechanics test). With all sports science material online, there would only be a review session onsite, then testing. All retesting would be online and timed. The group agreed to continue with paper testing in 2012 and move to an online format in 2013. The Level 2 – Youth Specialization testing policy will evolve separately. The Executive Committee agreed to the following additions to the retest policy: Additional Charge ($25) 30 day deadline (NO ACCEPTIONS) Fail 30 day re-test you have to repeat Level 2 o If failed, repeat sports science online the next year 2012 Level 2 - Event specific - Start Tuesday evening (7pm-9pm) Colorado John Green Florida Amy Dem Gulf Andy Ferrara/Richie Mercado IllConnie Price Smith/DeVaughn Benion Ind. Mike Holman New Jersey Kim Keenan-Kirkpatrick NY Devon Martin Ohio Cris Somerlot/Rita Somerlot/Robert Gary/Jim Engel Ozark Tish Hanon Pacific Fred Baer/Danny Williams South Tex Rose Monday Southern Rashad Hanot/John Turek West Texas Diane Wholey NAIA Kevin Reid USWTCA Megan Thomas Kansas State Clif Rovelto Rita Somerlot and Tonie Campbell gave a quick definition of development as it compares to high performance. The World Championship team makeup was discussed and Duffy Mahoney of USATF office gave the breakdown of the team with development and tier athletes. The introduction of the chairs was done by Tonie and Rita and they gave their yearly reports including the domestic opportunities their groups took part in. These included Texas Tech, Triton Invitational, Mt Sac, Drake Relays, Ashland Alum Invite, Payton Jordan, Oregon Twilight, U of N Florida Invite, Tucson Elite, Occidental Mid Distance Invite and adidas. Robert Chapman of the USATF National Office gave his yearly report on the science workshops and what is planned for next year. The science was a big boost to our athletes in this season and we look forward to an expanded menu. Duffy Mahoney shared the Tier plan with the addition of a 4th tier this next year. The domestic opportunities schedule was handed out for this spring as well as Robert's science workshop schedule. Duffy discussed the budget and how the HP plan acceptance impacts that. It was discussed that more moneys needed to be freed up for the 83

Joint Committee Men’s/Women’s Development
December 2
Tonie Campbell - Men's Chair Rita Somerlot - Women's Chair Present at Alabama Arizona Cen. Calif. the General Meeting Samera Johnson LaTonya Sheffield Martin Palavicini

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driven and athlete based. The Sports Science Subcommittee strives to provide our athletes and coaches with the best applied scientific research known from the practice and the literature of our sport. Analyses of targeted athletes' performance at track meets, at their training facilities and at sports performance workshops were provided in a contemporaneous manner---often within minutes of competition. Our biomechanists, exercise physiologists, sports psychologists and nutritionists served at the High Performance Workshops and Summits and will continue throughout 2012. Jack Ransone, Ph.D, chair of the Medical Services Subcommittee, outlined our team services and staffing. Steve Portenga, Ph.D, chair of the Sports Psychology Subcommittee, explained our year-round programs including summits, workshops, international teams and year round support. Mark Troxler, D.O. discussed the 2012 World Anti-Doping Agency Code which includes significant changes. I presented the IAAF Sports Medicine and Anti-Doping Commission report. Major issues of concern are doping, the use of platelet rich plasma injections, disorders of sexual differentiation, chronobiology (jet lag), environmental issues including heat stress and altitude training, anemia, the effects of Ramadan fasting on training and competition, the pre-participation examination, the medical coverage of meets and road races, and the number and type of injuries and illnesses occurring at our world championships and the Olympic Games. Winners of the C. Harmon Brown, M.D. Award for outstanding service included Bing Yu, Ph.D, Dustin Williams, ATC, Ed Elder, ATC, Julie Endreson, ATC, LMP, and Bob Adams, D.O. Respectfully submitted,

development of our athletes. Our focus this spring needs to be for the Rio Olympics. Tonie and Rita led the discussion of planning for the next years. Summits, IPC's, science, need for more domestic opportunities, prize moneys, etc. were brought up as HP/Development needs in the US. It was noted that while we are looking at medals for this summer we also need to make sure that we are developing athletes for the future. Meeting was adjourned. Submitted by, Rita Somerlot Chair, Women’s Development  

Sports Medicine and Sports Science
Members of the Athletes Advisory Council expressed their thanks for our services. They want to ensure that our current programs continue to grow and become more viable. They stated that they want medical staffing for international teams to be increased--not cut. Robert Chapman, Ph.D, introduced Bejan Abtahi, the new manager of the sports medicine and science programs in the national office. Robert reviewed the existing sports medicine resources—USATF accident insurance, USOC EAHI, St. Vincent and DISC partnerships, USATF medical stipends, and the USOC Training Center medical programs. Robert presented our new programs—Performance Pool Funding award for 2012 from the USOC, the blood testing program, funding for national team medical staff to attend domestic meets, and the high performance supplemental fund to cover deductible for potential medical athletes. Mel Ramey, Ph.D, reviewed our scientific programs which follow USATF's underlying philosophy of being science based, coach 84

Bob Adams, D.O.

Minutes of the 33rd Annual Meeting 2011

YOUTH DIVISION

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Youth Division Executive Board Meeting
November 29th
The meeting was called to order at 4:15 pm Members Present Bob Flint: Executive Vice Chair Dorothy Dawson Vice Chair, Administration Sam Germany Vice Chair, Operations Linda Ellis Secretary Linda Phelps Immediate Past Chair Kim Haines USATF Board of Directors Representative Inez Finch South Zonal Representative Bruce Long Northeast Zonal Representative Ron Mascarenas West Zonal Representative Henry McCallum Regional Coordinator Karen Krsak Associations Representative Norine Richardson Legal Advisor Tricia Floyd USATF Assoc Director of Youth Programs Members Excused Lionel Leach, Chair Ken Ferguson, Law and Legislation Marc Jones, Midwest Zonal Representative A quorum was established. The following changes were made to the agenda: 2013 Site Visits 2012 Background Checks, “tabled” Region 1 and Region 10 will be discussed in executive session New Business: Request for Regional Coordinators per diem increase to $40.00/day when they attend their regional meets. A motion was made by Sam Germany and properly seconded by Dorothy Dawson to accept the agenda as amended. The motion was unanimously approved.

Bob Flint welcomed everyone to St Louis and informed the board that he would be chairing the meeting. Board of Directors Update: Kim Haines Max Siegel resigned from the Board of Directors. He will work closely with USATF to get new sponsorships. The board is currently looking for someone to fill the independent position and if you have someone in mind please contact Darlene Hickman. The Board of Directors will have their board meeting on Sunday after closing session. Associations: Karen Krsak Coaching education update: Matt Lydum and Dave Shrock will work closely with Willie Banks to procure scholarship money for the Coaching School. The proposed amount is $20,000. It would not be full tuition but it will help. The Association Executive meeting will be held on Thursday, December 1st if anyone is interested in attending. Dorothy inquired about the Level 2 school versus the Youth Level 2. Karen stated the Youth Level 2 is for youth athletes and the Level 2 program is for collegiate athletes. Sam asked about the Youth Level 2 grants and Karen stated the criteria for the selection will be coming in the near future. National Office Update: Tricia Floyd Grass Roots department is now the Membership and Associations Department. Youth is now a separate department. With Max Siegal on board they are looking to see who fits best in what area. Marilyn is moving over to the Membership department. There is an opening for a Youth Department Coordinator position and Tricia is currently looking over resumes’. Kristina is now the Membership Marketing Coordinator. Jill Geer is moving to Indianapolis, IN to head up the department which will now be called the Integrated Marketing and Communications Department. Tricia informed everyone that if you are sitting on multiple trips, you need to submit separate 87

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Birmingham, AL. The date of the meet is February 19th. Last month AAU scheduled a championship meet at the same complex the day before our zonal meet. Dorothy Dawson asked if there would be any zonal changes because the Associations realigned with the Masters zones and they went from four to seven. Linda Phelps stated we will need to submit a proposal for zonal changes because it will require budget and bylaw changes. USATF 2011 National Junior Olympic Cross Country Championship Update, Henry McCallum and Linda Ellis The course has had a run through for the Region 16 and the Region 3 meet. The course is marked with flags and everything is set for the meet on December 10th. 2013 Cross Country, Youth Athletics and Track and Field Junior Olympic Championship Updates: Bob Flint All of the sites for the Youth Athletics Meet were fine with minor corrections to be made. There was one bid for the Youth Athletics Championship meet and that bid came from right here in St. Louis. The Cross Country Championship bids are from Ames, Iowa, and San Antonio, Texas. Both sites have independent courses that are not on a golf course. The Junior Olympic Track and Field schedule for 2012 has been completed by Lefty Martin (running events) and Bruce Long (field events). Linda Phelps stated she and Bruce Long will work on the age group break out call times like Lefty developed for the 2011 JO Track Championships. This will be tabled for now.

reimbursement forms for each trip. Tricia has also submitted a technology request so the reimbursement forms can be emailed. The Board of Directors has reorganized and now they have three committees. Forty percent of the USATF staff work off site. There is not enough room to bring everyone in-house. Workshop Update: Inez Finch Inez let everyone know who provided sponsorship for the workshop and what the itinerary will be. She informed everyone the banquet will have a Jazz band and a cash bar available. Inez stated the regional coordinators can use part of their budget for the workshop if they have money available. This is the fifth year for the workshop and there are 94 people signed up. For the first time Alaska will be participating. Region 3 Championship: Henry McCallum The region 3 Championship was run very well. All of the course issues have been resolved and everything is set for the National Championship in December.

Zonal Indoor Track Championship Updates

and

Field

Bruce Long, Northeast Zone: The meet will be held at the Sports Complex in Toms River, NJ. The scheduled date is February 26th. The plan is to work out a schedule to accommodate a large number of athletes. Marc Jones, Midwest Zone: The meet will be held in conjunction with the Dorothy Dawson Invite on February 11th and 12th in Proviso, IL. Ron Mascarenas, West Zone: The West Zone Meet will be held in Flagstaff, AZ on February 19th in conjunction with the Arizona Indoor Classic Track Meet. Inez Finch, South Zone: The South Zone meet will be held at a new indoor complex in 88

New Business
The Regional Coordinators should be allowed to receive an increase from $35.00 to $40.00 per day when they travel to their Regional Championship Meets.

Minutes of the 33rd Annual Meeting 2011
Inez made a motion and it was properly seconded by Dorothy Dawson to increase the per diem for Regional Coordinators to $40.00/day from the host Association during Regional Meets, with an effective date of January 1, 2012. The motion was approved unanimously. The meeting Session. adjourned into Executive Jon Drummond spoke to the body on behalf of the AAC. He requested youth division support regarding the AAC’s current concern with logo size on uniforms. The elite athletes have a meeting scheduled for Friday, December 2nd at 3pm to meet with all concerned parties to attempt to resolve the problem. He also requested an increase in athlete representation from 20% to 25%. A motion made by Dorothy Dawson to support the AAC and increase athlete representation in the youth division from 20% to 25%. The motion was properly seconded and approved unanimously. Becky Oates spoke on behalf of the National Federation of High Schools (NFHS). She informed everyone that the NFHS is well over the million mark with athletes across the country. There is currently an online course available for coaches to use regarding athlete development. Currently the High School Federation, USATF, and the NCAA are working together on the pole vault to provide safety and minimize risks of injury. The target group is October 2012. Lionel took a moment to thank everyone for their support and gave an update on how well things were going. The World Youth Team did a great job in France; it was the best team with point scoring and a great team staff. Our youth program currently has 2087 youth clubs and 65,000 youth athletes. Gatorade has stepped up as a new sponsor for the youth program and a milk company. There will be a schedule change to the Junior Olympic Track and Field Championships. Starting in 2012 an extra day will be added to the schedule. Instead of starting on Tuesday we will now start on Monday. The Zonal Indoor track meet dates will be published and handed out before the end of the convention. The National Indoor Youth

Respectfully submitted by,

Youth Division General Session
   

December 1, 2011
The meeting opened at 10:50am with a welcome address from the Youth Division Chair, Lionel Leach and an introduction of all new Youth Chairs. A moment of prayer was lead by Mathias Wicks. Linda Phelps informed the body that we have a quorum. Read and approved the 2010 Convention minutes. Read over the agenda and request for new business.  Request made to correct section eight of the bylaws in youth guide regarding elections  Background check Kenny Emerick made a motion to accept new items of business until opening session on Saturday, December 3rd. The motion was properly seconded and passed unanimously. Mrs. Price gave a handout and a presentation to the body on several health related topics. Deena Caster from the Board of Directors was introduced and spoke on behalf of the board.

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Linda Phelps stated we have a quorum. The standards and performance guides for the Youth Athletics Championship Meet. The motion was made and properly to accept the guidelines as written. The motion passed unanimously. Lionel Introduced Teddy McCook to the body. Lefty Martin presented on the 2013 Youth Athletics Championship. He informed everyone that was the only bid for the Youth Athletics and the fact sheet regarding the findings is located in the delegates’ packet. Robin Beamon from AAU and a representative of the Youth Council gave their report. They held an election for new officers. The new Vice Chair is Lorraine Williams and the new Secretary is Cedric Walker. The council plans to become more active this year. Robin stated that USATF and AAU are working much better together although it is still a work in progress. She introduced Mavis Chubb as the Executive Vice Chair of AAU and will represent AAU in the USATF arena moving forward. Denise Smotherman and Brenda Martin handed out the records and included the subbantam athletes. They informed everyone if the record does not make it in this year it will go in next year. To be considered for a record, there must be at least three athletes in an event. Kenny Emerick made a motion to accept the indoor and outdoor records report. The motion was properly seconded and approved unanimously.

Championship will be held on March 11th and 12th in Bloomington, IL. 2013 Cross Country Site Visits: Ron Mascarenas Ron reported on the visits to Ames, IA and San Antonio TX. 2013 Youth Athletics: Norine Richardson Norine reported on the site visit to St Louis, MO. Track and Field: Lefty Martin Lefty Martin reported on the visits to Jacksonville, FL, Sacramento, CA, and Greensboro, NC. Coaching Education: Patrick Pretty The Coaches Advisory received funding from the USOC and is approved to host an IAAF level school for sprints and hurdles. The course is already closed. Currently looking in Ohio to host another one and you must be level 2 certified to attend. The level 2 course will be certified by the accreditation council. Coaches can be added to the Coaches Registry once they have passed the background screening, read and signed the code of conduct. Lionel presented the Youth Chair Awards to the recipients who were present. The following people will received the Youth Chair Award for 2011: Henry McCallum Ken Ferguson LaTonya Sheffield Inez Finch Norine Richardson Donna Zirgibel Cliff McKenzie Martha Watson Susan Petrelli Matt Lydum Derrick Calhoun Meeting adjourned at 12:04pm

Bid Presentations for 2013 Cross Country JO Championships:
Ames, Iowa presentation San Antonio, Texas presentation *San Antonio, Texas won the bid

December 2, 2011
Meeting opened at 12 pm. Lionel presented the remaining Youth Chair Awards.

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Stephanie Hightower, President of USATF came in and spoke briefly. She thanked everyone for their continued hard work with the youth program. She informed everyone that the 25% elite athlete representation will be only for select committees. That will keep the Board of Directors from having to expand. They are planning to add a nonvoting delegate. They are also looking at sending out a survey to what the definition of an athlete is as it pertains to the different committees. A motion was made and properly seconded to destroy the Cross Country ballots. The motion approved unanimously. Meeting adjourned for lunch until 3pm. during the summer. The following people are the officers for the Youth Coaches Program: President: Ron Williams, Youth Coaches of the Year Vice President: Clif McKenzie South Zone: Tony Vaughn Secretary: Cassandra McKenzie Northeast Zone: Larry Labow Treasurer: Larry Siefert Midwest Zone: Harry Weaver West Zone: Steve Todd Mary Elizabeth Aude reported on the cultural exchange program. Cindy Long and Mary Elizabeth designed a pamphlet that the athletes took with them to France. The coaching staff stated it was very helpful for the athletes. Bill Hargrove and Frank Sevigne ballots were handed out by roll call. Roll call by Linda Phelps just prior to the Youth Athletics Championship bid presentation. St Louis gave their presentation for the Youth Athletics Championship. The ballots were handed out by roll call and the body was informed they could “yes” to allow St Louis to win the bid or “no” if they did not chose St Louis to win the bid. Lionel stated a “yes” vote means the compliance agreed to items must be completed by September 2012. Initially there was a tie vote of 36 yes and 36 no for the St Louis Bid. Ballots were handed out for a second time and St Louis won the bid. The Bill Hargrove Award winner is South Carolina The Frank Sevigne Award winner is Booker Woods For new business a request was made to add “National JO events for disabled athletes”. Meeting adjourned at 5:13pm

Meeting reconvened at 3pm.
Ron Mascarenas gave a brief report on the Myrtle Beach upcoming JO Cross Country Championship Meet. Brenda Martin updated everyone on the background screening program. She gave a verbal report on each Association and how many coaches were screened. TC logiQ screened a total of 3638 Youth Coaches, Officials and Parents working with our Youth. Ken Ferguson provided an update from Law and Legislation. They are currently working on some items but there is nothing that affects the youth program at this time. Glenn Fortune and Kenny Emerick have no report for rules at this time. Carolyn Griggs reported on Officials and Ethics. The certification chairs selection committee will post information regarding the US Olympic Trials on December 3rd. Ron Williams reported on the Youth Coaches. CoachO became a sponsor for the zonal awards. Ron updated the body on the program. The coaches of the year for the four zones will be presented at the JO meet

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Bruce Long discussed the facilities and equipment and stated there were very few issues which were mostly with the hammer and hammer handle. A motion was made to destroy the ballots for the Bill Hargrove and Frank Sevigne Awards. The motion was properly seconded and passed unanimously. A Motion made to adjourn at 10:45 am and return at 3 pm. The meeting convened at 3pm. Lionel asked if there were any new agenda items to be placed under new business. A motion was made and properly seconded to close the agenda for new items. The motion was unanimously approved. Jennifer Dodd passed out handouts and gave a presentation on USADA Education. Morgan State University introduced the staff that will be hosting the 2012 JO National Track and Field Championships. The team also provided an update on the status of the meet. The Long Distance Running Chair came and updated everyone on the long distance running program. Ian Stuart spoke with the body regarding increasing the international competition at the youth level. Harry Weaver spoke about Men’s development. They are working on a plan for nutrition, biomechanics and strength. The plan will assist the United States athletes in their weak areas. The calendar was handed out and covered by Inez Finch and Linda Phelps. A motion to accept the calendar as written, the motion was properly seconded and unanimously approved.

December 3, 2011
The meeting opened at 8:30 and a quorum was established. Cindy Long briefed everyone on Associations. It is coming down that each Association will need to appoint a communications person. The National office is setting up a web template you just fill in the blank with your information. There will be a charge for the webpage but no charge for emails. Sam Germany reported on Men’s Track and Field. The Junior National program needs more high school athlete competition. The program is depending on the club coaches to start getting more high school athletes to the competition. The Calendar was presented by Inez Finch and Linda Phelps. The calendar for 2012 is set with USATF and AAU not in conflict with any competition dates. The calendar will be handed out after the bids are completed and will be added to the schedule. A new schedule was developed on the track side by the track referee, Lefty Martin. He was assisted by William Valerie, Booker Woods, Henry McCallum and Frank Davis. The field events side was headed up by field referee Bruce Long with assistance from Ron Mascarenas and Mark Cizek. The schedule required changes due to the increase in numbers. We have increased advancement to the JO National Championship from top three in each event to the top five in each event except the muti events. The 2012 bid presentations were presented from the following:  Greensboro, NC   Jacksonville, FL   Sacramento, CA    The 2013 JO Track and Field bid was won by the North Carolina Association.

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Terry Crawford from Coaches Education provided an update on coach’s education, all levels, background screening and the coach’s registry. The level 2 Youth School will be held at Morgan State from Sunday, July 29th thru Thursday, August 2nd. Cassandra McKenzie, the Team Manager for the World Youth Team, provided an update on the Trip to Lille, France. There are two items for the disabled athletes. The first item is Steve Cuomo is requesting the title “exhibition” be removed from the disabled athletes’ events. Lionel stated he had a conversation with Steve and we will not call it a championship as it relates to the disabled athletes. Chris Dallager wants to add records for the disabled and Glen stated that must first go through the rules committee. Chris Dallager also stated that everyone working with Youth at the Executive Level is not getting background screenings performed. A motion was made for Youth Chairs, Youth Coaches and must have their background screening completed each calendar year. A friendly amendment was suggested to include a date of March 31st each calendar year. The friendly amendment was rejected. The motion was properly seconded and passed stating background checks for Youth Chairs and Youth Coaches will be competed each calendar year. Inez Finch made a motion to increase the Regional Coordinator per diem from $35 to $40/per day when attending regional championships. The motion was properly seconded and passed unanimously. A motion was made and properly seconded to correct the wording in the Youth Guide to reflect the current election cycle from two years to four years. The motion passed unanimously. Carolyn Griggs gave an update on the Official’s meeting. There are now four levels of certification. You can go to the Officials website to get more information regarding officials’ certification. Motion has been made to adjourn at 4:28pm. Minutes Respectfully Submitted by, Linda E. Ellis Youth Division Secretary
                                                      

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GENERAL COMPETITION Associations Masters Track & Field

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Associations
Executive Committee

December 1
Approval of minutes … unanimous Financial Report – Unanimous approval with minor corrections. Board Report - Willie reported that several Board members resigned, Steve Holman, Jack Wickens and Max Siegel. They are now in the process of looking for three outside Board members (independent from USATF). The Board has reorganized and Willie is now the chair of Operations, Strategic Planning, Budget and Audit and one other committee. Operations include the National Office and how it operates. Member Benefits – Nationwide Insurance is coming on board in the next couple of weeks. There will be discounts for members and a financial benefit to USATF. Max Siegel, Inc. will focus on member retention. Communications – barcodes were on the badges and we planned on scanning in Youth, Officials and Associations. However, this did not work out as the ‘barcode’ printed on the badges was not printed in the proper font and could not be read by the program. This will be a great benefit next year during the elections. Working on final stages of the agreement with Delivra. It will be free to Associations, but $100/hour for support. However, the clock will run in 15 minute increments, so the cost is $25 per 15 minutes. Jim is working on a template for the Association websites. There are about eight Associations currently set up under the National website. There will be a detailed presentation on the content management system on Saturday.

L&L – The proposal for grievances that we sent to L&L has been tabled for this year. Andy and Norm suggested we put this in the accreditation process so we can put some teeth in it. Once that is done, it can be brought to the Board of Directors as it will not have to go through L&L. This will put the responsibility of the timelines for grievances back in the Associations, where it belongs. There will be consequences if the timeline is not met. Item 15 – adjusting the timeline so there is more time to complete and accreditation process. Item 16 - election notices by email, with a clause for traditional mail, where requested. Item 17- committee name change, approved. Item 18 – shifted election times to conform to new convention schedule. Item 19 addresses shortened time slots for elections with the new schedule. Organization Services will not be physically able to conduct 12 committee elections in the time permitted. Club Championships – Cross Country Championship is in Seattle and currently has over 800 entries, which is slightly behind last year’s pace at this point. However, 2010 was a record year. Two things of note: Seattle is providing professional tents for teams who pay a fee; the other is a local brewery donated 10 kegs of beer! Regional T&F Championships – Andy is working on specs for bid applications, which will be based on the current one. Andy asked the Region Reps to work from that until the new one is ready. National Office changes – Andy is now the Director of Membership & Associations. It essentially means he no longer has ownership over the Youth program. It will allow Andy to focus on our programs. Tricia Floyd is now reporting directly to Mike McNees in support of Youth. We also have another customer service rep position Marilyn Turner is now Member Services Representative. Lori Bird took over from Ashley.

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not the document had been turned in. Accreditation – 20 Associations have turned in plans for improvement. MAC was decertified as on 8/31/11, and USA Track & Field New York was established. Adirondack and Illinois both have slight fiscal problems. West Texas is under suspension and at this point, but they are making a good effort to get on track. West Virginia and Three Rivers will share jurisdiction over the panhandle of West Virginia if it is approved on Saturday. Region Rep Evaluation – Andy will send out an evaluation to the appropriate Associations. Sanctions Task Force – see separate posting on the Sanctions Task Force recommendations. Motion – Pat Pretty made a motion to accept the recommendations from the Sanctions Task Force. Seconded by Jim McKee. Unanimously approved. Rules: Item 10, adding the hammer to Youth Division, were withdrawn. Item 26A to bring Masters LDR to start at 35 instead of 40, did not pass. It was suggested the age range be included with the name. Item 27 was withdrawn – logo restrictions on uniforms. Item 33, competitions in events outside a standard facility, will be rewritten and discussed as to how it effects sanctioning. Motion to adjourn. Approved.

Sanctions – Andy sent out a memo to all Associations about extreme events that we will not sanction. Included is a template letter for denying a sanction. Membership Report – Andy will be sending out notices to members who have not yet renewed for 2012. We are on target for a December 12th first mailing! Short discussion on permanent numbers; possibly an Olympiad card. The $10 trial membership offer for the last quarter seems to be effective, as we have doubled numbers for this period from 2009. Background Checks – Youth has signed a new contract with TCLogiQ, so there is no bid this year. The criteria for youth background checks are changing slightly to bring it closer in line with the Coaches background screening program. The task force is still working to get both groups on the same vendor, which will not happen in 2012. Association’s Manual – still need Coaches Ed and Officials section completed. The Manual will be posted by Christmas, even if these sections are not finished. Karen assigned Pat Pretty to work on the Coaches Ed section. Fast Forward – started weekly Fast Forward Express emails. Associations Workshop – Indy is booked solid for 2012, so we will put out an RFP shortly. The results from the 2011 Workshop were overall very positive. Two lowest rated items were the social and event partnering. Best Practice Integrating Wheelchair Athletes was the highest. Proper Fiscal management was rated high, as well. Organization Services – there are no elections or site selection this year. A lot of activity in credentials as only 15 Associations were in compliance by Thursday morning. 42 Associations were not in compliance. Ed has spoken to Andy about using a spreadsheet posted on the website that shows all Associations and an indication of whether or 98

Associations General Session
Friday, Dec. 2
Chair’s Remarks – Officers of Associations need to look for ways to bring new people in, particularly younger people. Who will carry on after us? We must mentor the new people who can back up and eventually take over positions. We now have 7 Region Reps who can help. One of our goals in 2011 was to split the regions from 4 to 7, which we

Minutes of the 33rd Annual Meeting 2011
accomplished. Although we had the bar codes on our badges, reading those barcodes was not successful. So we continue to work on that process. Chair’s Awards – presented to Jim McKee and Marlene Atwood. These were the first ever Chair Awards given by the Associations committee. Coaches Ed – several states are now going to mandate that their high school coaches will take the Coaches Ed class. Andy’s Report - Andy announced the reorganization previously reported in the AEC meeting (see National Office changes above). Andy also covered sanctions and year-end trial membership as previously reported. The Associations Committee also has a webpage where you can find information. Andy reminded everyone about the Association Resource area which can be found at https://www.usatf.org/mgmt/assoc/forms. Association Grants are awarded each year, but Andy pointed out that the grant program has not gone over well, so take advantage of them. They are due in May. Trademark license agreements must be returned to Andy ASAP. We have a company who is actively looking for misuse of our logo and sending out ‘cease and desist’ letters. The National Office wants a communications and marketing person in each Association. Please get that name to Andy. Club Memberships will now be sent directly from the National Office. Online sanctions should be available starting in Jan, 2012. Post event report forms will also be online. The insurance forms will not be online initially. Accreditation Report – Herb Nichols reported that there were 42 Associations that did not send in all the documentation needed for full accreditation. We are hoping to have a spreadsheet posted on the website that will show checks for each form on file by Association. Grievance Panels – Each Association needs a panel of 5 to 7 people on-hand so that you can call upon a panel of 3 whenever a grievance arises. We discussed that there is no penalty when Associations do not handle the grievance in a timely manner, according to your Bylaws. We will require Associations to submit the list of names on the Arbitration Panel, and if grievances do linger on, it will affect your accreditation. The goal is for everyone to be protected. The National Office has a form for panelists; Andy will send it out. Association Website workshop – Andy passed out the Association Communications & Marketing Coordinator job description, which is also posted in the Association Document Resource center. A copy of the Association logos will be provided to the new Coordinator. Make sue your links for sanctions, club membership, etc., are directly linked to the National website. Association Website Package – includes a professionally designed template and a unique URL. The license itself in under Kentico Content Management System and is a $3,495 value. It is easy to navigate, edit and save content. It uses a Word-like editor that you manage through your browser. Included are on-line forms and polls, social networking links, robust/powerful platform, workflow, versioning and roll-back. The National Office can also log in to your site to help trouble shoot. One hour of support per month is included and basic phone and email support from trained USATF Staff. Includes monthly hosting, dedicated server space and up to 10GB/month of data transfer included. An exciting feature is a revenue sharing opportunity for Associations through the USATF Online Store. While this is NOT a done deal yet, it would provide royalties for direct referrals. There is built-in space for local and National advertising. Online event registration planned for 2012, as well as comprehensive event results (2-3 year plan) and National rankings system (2-3 year plan). 99

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Executive Committee will review the results and decide. Region Rep reports from the Annual Meeting will be posted on the Associations page of the National website. Kara Patterson, AAC, reported on athletes planning to become more involved at the local level. Kara asked for support to the proposal to put multiple logos on their jerseys. This will benefit some of the athletes who do not have one major elite sponsor. Submitted by, Linda Bommicino, Secretary

There is also full connectivity to USATF Systems: calendar/event system, news via National news system; connect to membership $150/month for first 12 months; $50/month thereafter. Settlement will be deducted from our monthly revenue check. Current users: NY, Oregon, Dakotas, Kentucky, New Mexico, Florida, Nevada and South Texas. Domain name would be www.your-assn-name.usatf.org and you could redirect your existing domain name to that one.

December 3
Outrun the Sun talk Coaches Education – Pat Pretty reported that Level 1 is being re-written and will be a certified course. Starting in Sept, the fees will go up from $100 to $125. Pat will send out the notices to the Association Presidents and Secretaries when a Level 1 school will be in your Association. If you do not respond in the required time, it will be assumed you know about it. Andy reported the Nationwide Insurance new benefit. Organizational Services – Ed reported that West Texas has been upgraded to provisional status and they will have voting right as of tomorrow. Also, New York is the newest Association, replacing Metropolitan. West Virginia and Three Rivers will have shared jurisdiction over the panhandle of West Virginia. Rules – Steve reported previously recorded. on rules, as

Masters Track & Field Executive Session
Saturday, December 3
Gary Synder, Chair of MTF presided In Attendance: Rose Schlewitz, Steve Cohen, Robert Thomas, Lester Mount, Christel and Jerry Donley, John Oleski, Sandy Paskin, Rex Harvey, Bob Weiner, Mary Trotto, Mark Cleary Gary thanked the committee for their time and work this year and at convention. Gary reviewed those issues that had not been finalized. 1. Bid process: how can we make it better? a. Make the bid process earlier. Bidders submit intent to bid 60 days earlier b. Make a score sheet with the consistent issues: parking, fees, implements etc. listed on the score sheet c. The executive committee reviews score sheet to make sure everything is included in the bid document d. The bid document needs to give better guidelines to the bidders on what are the

Club Council – Regional Competitions need to fall in to the closing time window for the Olympic Trials for next year. The athletes will need competition to get qualifying times and we need to provide it for them. Region Rep evaluations will be going out to the Presidents within the next few weeks. The 100

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important items to be included e. The executive Committee will review the current bid document and forward to Gary any items that need to be included and emphasized, etc. f. If more than 2 bidders, the executive committee will review the bids and recommend 2 bidders to present at the National meeting. 2. Drug Testing: Issue of going over budget in our testing was discussed and recommendations given to Steve, Chair of the Anti-Doping Committee 3. Forever Fast: Monday after the indoor meet there will be a training session for showing the video. Reimbursement will be funded by a grant. Meeting will take place at 8AM at the Indianapolis Airport hotel. Details to follow. 4. Records: on line option for record submission is being explored. If a record request comes from an athlete about a previous record that was not recognized, then Sandy will investigate to see if the record was valid. 5. Hall of Fame: Nomination process and procedures will be reviewed by the awards committee and recommendations will then be given to the executive committee for implementation. For 2012, 6 hall of fame candidates will be nominated and 3 will be selected. 6. Bid Site Selection: A site that has already been selected to host our championships must be held accountable for adhering to the bid contract. Each LOC must be given a final deadline date, if they do not comply by that date then their bid can be withdrawn. An alternate site for the championships needs to be considered. Monies need to be withheld if the LOC does not adhere to the contract. The Chair recommends to the National Office to return what % of the deposit to the LOC. 7. Masters Invitational: Mark Cleary and Robert Thomas will work together to review the selection process for the invitational series of meets. Move to adjourn at 5:10PM was accepted

Masters Track & Field General Session
Roll CallAbsent - Treasurer Carroll DeWeese, Jerry Bookin-Weiner, Max Hamlyn 8:19 AM CST - Gary started the meeting. He had emailed an agenda prior to the meeting. Except where noted, Gary initiated the discussion on the following topics. NCCWMA President Keaveny, Phil Byrne, Willie Banks and Marc Jones were welcomed.

Roll Call of Delegates
The Secretary called the names of all delegates and recorded their attendance. Appointment of At-Large Members: Phil Byrne, Shane Sorey and John Head. Active Athletes - Gary went over the process. Mary Trotto took the group out to get a list and elect a chair. This process finished at 8:50 am. Mary Trotto was re-elected as AA chair. Willie Banks - The USATF Board has 4 committees (Management led by Steve Miller, Operations led by Willie Banks, Strategic Positioning led by Deana Kastor, and Audit led by Kim Haines). They are working hard to address multiple issues. A realignment of USATF is in the works. They are working on marketing T&F more. Three independent positions on the board need to be filled. They are looking for various backgrounds. Submit names to Norm Wayne, USATF counsel, or discuss it with Willie. In addition, Willie would love to hear more ideas regarding how the Board can help Masters. Bob Weiner thanked Willie for his support and enthusiasm.

2014 Indoor Meet Bids
Boston - 3/14-16/2014 - Mike Travers - Site Selection Chair - made presentation (PPT)101

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Budget Carroll discussed this via Skype (Gary moved the microphone near the PC.) The 2011 budget and the proposed 2012 Budget were displayed on the screen. Carroll's Suggestions: 1) We need more participants 2) Enhance the value of the meet so people are attracted to attend. 3) Utilize all methods for revenue that are available (gifts, etc.) Motion to accept the budget as amended. 2nd, Accepted 

The Audio/Visual has been improved at the Reggie Lewis facility so events will be shown and replayed. The WMA Indoor Championships will be March 24-30, 2014 of that year. Gainesville, Florida - Joleen Katchatorie In 1988 the Gainesville Sports Commission was founded - Jack Hughes and Scott Peterson also helped make this presentation. They were open to two date ranges: 3/14-16, 3/21-23 alternate - They would have to make arrangements to put the Weight Throw indoors and two areas for the shot put can be provided. It is a 200m track. Spectators will be charged an admission fee, but no parking fee. Family passes would be available. Discussion ensued regarding the bids. The Bid document may need to be improved so bidders are aware of some of the meet requirements. Vote via raised hands: 31 for Boston, 17 for Gainesville. The 2014 Indoor National Meet will be held in Boston, Mass. 2010 Annual Meeting Minutes – Motion to approve. 2nd. Accepted. Gary welcomed Mike McNees. Mike said they were in the process of having a USATF Events Director, shepherding the handling of event bids and presentations. Drug Testing There are various circumstances that affect each case and the handling of each case will vary based on these circumstances. Resources for testing are getting tighter. Records - Sandy P - A Records report was handed out. Correction - Missing new events and a few typos have been pointed out. The report has a list of rejections at the end. New events - once introduced, the results over the first 3 years are stored, and at the end of that period, the best performances during that period will be published as new records.

 
The 2012 Budget was approved with a $700 increase for the Masters Invitational program (so the new 2012 total for this will be $4700.) 

 
Questions Is there money for an Announcer? No, the LOC takes care of this currently. Are there online descriptions of these various line items? www.usatfmasters.org has many of the positions documented, but not some. This will be improved upon. USATF Organizational documents define some of these positions. Review of the 2011 Indoor meet Timing problems happened in Albuquerque. The timing company will be paid via our budget, giving us some control, and removing the burden from the LOC for future meets. Illinois is working with Jim Flanik and the Games Committee to handle this right. Robert spoke about the 2012 Indoor meet. Officials will get hot meals, plans are going well. No concession stand will be there. 12/2/2011 Meeting recessed at 10:50 AM, to resume today at 1 PM.

December 2
Meeting resumed at 1:07 pm.

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2011 Media Footage Bob Weiner - Discussed some of the 2011 media coverage. He showed some videos on the screen from the past year. Outdoor Championships - Bids for 2014 Mike Travers - Site Selection Chair - 4 bids have been received. The winning bid must have a majority of votes. If a majority is not received, then the top bids that, cumulatively, make up a majority will advance to a runoff. The runoff will contain only these advancing bidders. All credentialed voters may vote, but those involved in presentations must leave the room during the presentations of other bidders. Norfolk State University 1:39 pm - 1:54 then 5 min of questions. Handed out a folder with info and a gift (water bottles). Will have video boards. Proposed Dates: 7/10-13/2014 or 7/17-20/2014 Winston Salem/Wake Forest 2:05 pm - 2:19 then 6 min of questions. Handed out gift (notebook). Proposed Dates: 7/17-20/2014 Marion, Indiana/Indiana Wesleyan University 2:34 pm - 2:40 then a few minutes for questions. Proposed Dates: 7/31-8/3/2014 Tulsa, OK 2:50 pm - 3:01 then 9 min of questions. Proposed Date: 7/17-20/2014 Ballots were handed out freely, although the secretary called out each eligible voter and their ballot was retrieved immediately. A runoff was required between Tulsa & WinstonSalem. (No site received a majority). The runoff vote took place and was handled the same way. Outcome: The 2014 Outdoor Championships will be held at Winston-Salem. 12/2/2011 Meeting recessed at 3:52 pm, to resume tomorrow at 10:30 am.

December 3
Meeting resumed at 10:41 am. Senior Games Gary discussed the Senior Games agreement. This relationship is looking great. Lee Hess is the newly appointed liaison, and he will be sharing ideas between USATF Masters and the Senior Games. Steve asked that these issues be covered: Date conflicts, facility minimum requirements, age requirements and drug testing. Gary will also be looking into combining our National meet with theirs. Drug Testing Review This is going well, and we will be moving forward with the current process. There was a well attended seminar covering the process earlier yesterday. All were encouraged to get the TUE in advance if possible. Further, Gary solicited assistance from the scientific community to research how drugs affect older athletes. George Mathews suggested making counseling available for athletes. He also reminded the group that suspended athletes are subject to Out-of-Competition testing during their suspension. Steve Cohen also said they're looking into testing all future National/World Record setters. Availability of Olympic training facilities George mentioned a clinic in the northwest that will have some Olympians offering coaching and training tips. Joy Upshaw mentioned that many clinics for Masters are available around the nation, and almost all clinics want Masters to attend. US Corporate Relays Mark Cleary - The US Corporate Athletics Association (USCAA) has been putting on meets for many years, and Mark has been appointed to their Board as the liaison between them and USATF Masters so that, among other things, scheduling conflicts can be minimized. USCAA is adding a Team Club division to their National Championship Corporate Track & Field Championships. All 103

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Records Report Sandy - Distributed the report and went over errors in the report (typos). The USATF Records Committee has approved this report. An online status is being developed for the USATF website to keep people informed of record applications and their respective status. Masters Records are updated more often than any other entity in USATF. US Masters keeps Relay Records in 10 year age groups, while World Records are kept in 5 year age groups, thus presenting the possibility that someone may have a world record but not a US record. Records broken throughout the year are considered pending until ratification at the Annual Meeting each year, at which time they will become ratified records (unless they have been rejected). Eugene Anton recommended that the pending records for new events be posted. Sandy will do this. Line Item #156 - Performance is missing. Sandy said it was 9:02. Motion to accept the Records Report as amended; 2nd, Unanimous approval. Hall of Fame Report Norm Green has resigned. The current HOF committee will work with the T&F and LDR committees, allowing them to select their own HOF members.

clubs will need to be registered with USATF. Mark will be working with them to put on a meet in July of 2012. He encouraged all USATF Masters to promote this meet. Report on Future Championship Meets Kenneth Ferguson, Missouri Valley: 2013 Outdoor Championships in Kansas, July 1821, 2013 in Olathe, Kansas. They're preparing the track and field event venues to meet all needs. They're going to get a new ring installed for the throws. Sandy reminded Kevin that separate throwing areas are needed. Estate Giving Bob Weiner – This will provide a fantastic method for people to assist the sport. A template is online for people to add the proper wording to their wills. This will launch rapidly. Motion - To support the launch of this process and the online wording of the recommended template - 2nd, accepted unanimously. Steve recommended manage these funds. a separate group

Combined Event Report Bill Murray gave this on behalf of Jeff Watry. 150 men/56 women did the multis in WMA/Sacramento. The Indoor Hep will happen in Kenosha again for 2012. Awards Mary Trotto - Awards Chair - recognized the other members of the committee. There were 28 new World Records / 68 American Records. 2011 Women Winners: Flo Meiler & Johnnye Valien. Men's Winner Nolan Shaheed. Mary mentioned all the age-group award winners. Bob Weiner mentioned the following: David Pain Service Award - Mary Trotto.

New Business
Eugene Anton asked the committee to consider these issues/recommendations: 1) Budget - each line item should have clearly defined descriptions, goals and objectives, along with the names of the people responsible for using that money. 2) Regarding the Bid Process for National Meets - We must not show any favoritism or bias regarding the fair handling of bids. Therefore, all individuals involved in the proper handling of bids must not have a vested

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interest in the outcome of the process. When an individual involved with the bidding process is ALSO involved with an actual bid, that individual must recuse themselves from the bidding process. The voting process should be reviewed to prevent abuse. It appears that, currently, a bidder could bring multiple USATF athletes to the MTF meeting and become Active Athletes, eligible to vote. Such "stacking" could alter the outcome of the bid selection process. All pending records should be posted. Growth in our sport is affected by recognition, so we should take advantage of every opportunity to increase recognition. This was discussed further, and Sandy agreed that pending records for new events would be posted soon. Recommended that all records be removed for athletes suspended due to a doping violation.

3)

4)

5)

Robert Thomas - solicited feedback regarding products to offer for sell at the 2012 Indoor Meet (types of shirts, etc.). Graeme - Rules package complete Scorecard will come out. No changes to meets this year. Ivan Black – recommended more diverse medals for championships. Our next meeting will be a telephone conference call with the Masters TF Executive Committee within a few months. 12/3/2011 12:11 adjourned. Minutes by Jeff Brower 105 PM CST Meeting

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ADMINISTRATIVE DIVISION Athletics for the Disabled Coaches Advisory Diversity & Leadership Ethics Law & Legislation Officials Organizational Services Records Rules
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Athletics for the Disabled
December 2, 2011
Introduction of Committee Dr. Evie Dennis – member of USATF Board of Directors was introduced and present for the whole meeting as was IAAF board member Ann Timmons. Scot Hollonbeck presented a brief description of the facts and figures. He broke down populations and vital stats briefly. 2011 Highlights were done and given by Debbie McFadden. She touched on Presidents Council at the White House, Flutie Foundation, Autism speaks, Associations Presentation, Interscholastic updates, J.O. results and show. WSUSA - RSO was given by Paul Dowling. We will consider setting up like this. USATF’s big proposal for inclusion of all athletes (even challenged ones). They would become the governing body for all athletes. This moves forward and updates will be given on Saturday. A 2012 Emerging Camp is in the planning stages of dates/venue. Three sites being considered. We will use grant money. Adam Bleakney announced the Athlete of the Year, Amanda McGrory. Next year that athlete will be announced at The Hall of Fame Dinner. Media and McFadden PR was given by Debbie

Motion was made by Richard Roberts and seconded by Adam Bleakney to adjourn the meeting.

December 3, 2011
Meeting was called to order. Minutes were distributed from Friday's meeting. Motion to accept made by Richard Roberts and seconded by Sonya Robinson. Cathy Sellers asked what our budget was. Steve said between $6,000 and $7,000. We discussed our presentation the day before on USATF and inclusion efforts. We thanked Dr. Evie Dennis for her support and staying the whole first meeting. We discussed how the selection would be done for the J.O events we have. The eight (8) fastest times submitted at USATF events or High School would be accepted. The deadline would be in month before the J.O's. Invites and stipends would go out. Debbie McFadden would draft invite letter. We eventually want this process done like the Youth. For now it is eight (8) fastest submitted. We discuss outside ranking sources. This didn't pass because of delay in exchange and differences in ranking. Discussion of the youth camp discussed. No dates were set. Grant carried over for this. We discussed added events at the J.O's at a separate site. We will add 40 events for younger ages and hopes of identifying talent. A subcommittee was set up to select athlete of the year. Steve asked anyone with a relative to not be on the selection committee. Three (3) people came forward. Sonya Robinson, Scot Hollonbeck and Richard Roberts were selected. They will come back with recommendations for athlete of the year. Emails and contacts were established. 109

2012 JO's were talked about. We tabled until Saturday and the added events will be discussed then. Questions and Answers followed.

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The recommendations of the Coaches Registry task force have been forwarded to the Board of Directors and several new procedures will be implements to the Coaches Registry starting in January 2012. Most notable is the oversight of the Coaches Registry by a panel of active coaches nominated by the Chair of Coaches Advisory and approved by the USATF President. This oversight panel will allow the jurisdiction and protocols of the Coaches Advisory to be managed by active coaches. The Broad Event Coordinators, led by Cliff Rovelto, created new Mentorship Program which will be continued in 2012 at the Olympic Trials. The mentorship program, which is supported by CAC Grants, allows four (4) selected emerging elite coaches to “shadow” a Master Coach at a major championship to learn the skills of preparing and guiding an athlete through the most important competition of their season. The Combined Event Mentorship was highly successful and both emerging elite coaches and Master Coaches praised the unique learning atmosphere that took place. Thanks go to Harry Marra, Ed Miller, Lynn Smith, Scott Hall and Sheila Burrell who served as Master Coaches for the four (4) days of combined events at the 2011 National Championships. The program will be expanded for the 2012 Olympic Trials to include sprints, hurdles, throws, jumps, and endurance events. Applications for all grants are located under the special programs page of Coaching Education on the usatf.org website. The Chair of the AAC has taken an active role in promoting all CAC programs within the USTFCCCA and made special presentations at Divisional meetings at the USTFCCCA Convention in San Antonio in December 2011. Also, the chair and L&L representative, Skip Stolley, have made a large effort during the 2011 summer to promote an open dialogue within the L&L Committee on various items included in the legislative docket for the annual meeting which would

Eric Ziegler reported on the rules and officials and any rules can be submitted to him. We hope to be in touch electronically with everyone quarterly to keep everyone abreast on the inclusion status. A lot of work was done but more is still needed to be done. A presentation was later made to Law and Legislation with regards to sports committee status and inclusion. Updates will follow. Submitted by, Steve Cuomo Chair

Coaches Advisory Committee
In 2011 the Coaches Advisory Committee [CAC] utilized their subcommittees to be engaged in overseeing year-long activities to enhance the professional growth of coaches in our organization. The Grant Committee, chair by Cliff Rovelto, was diligent in selecting worthy coaches for grants to four major events: The National Championships Mentorship Program, the USOC International Altitude Training Symposium, The NACACTFCA Congress, Merida, Mexico, and the PEP symposium in St. Louis. A total of $15,600 in grants were awarded by the Grants Committee. The Awards Committee, chaired by Jack Hazen, selected the Gill Coach of the Year Award and the USOC Coach of the Year Awards. Also, their committee is planning to expand the awards program in 2012 to acknowledge more of the service work contributed by USATF Coaches. Plans are underway to implement a “Legends” program to honor our most highly accomplished coaches – WC and Olympic medalist coaches. 110

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positively impact coaches’ roles in USATF coaching related issues. Vice Chair, Beverly Kearney, with the assistance of Sheila Burrell and the Chula Visa OTC coaching staff, hosted a two-day Minority Women’s Coaches Caucus at the Chula Vista Olympic Training Center, November 5-6. The meeting provided a mentoring atmosphere and networking opportunity for a group of minority female coaches and will become an annual event to encourage minority females to go into coaching and establish a mentoring program to assure professional growth and support. The CAC Executive Committee will have several new members as the Divisional Presidents of USTFCCCA changed in the summer of 2011. The Chair welcomes all new members to the CAC Executive Committee. Respectfully submitted, Ralph Lindeman Chair there was more grooming involved within our leadership. Times have changed and actions that existed in the past do not seem to work today. Present: So here we are wondering … what is the next step? We have had workshops on Leadership and we have conducted seminars and paired people to help promote Leaders within our sport of track and field. This has worked but we do not have the volume of people or budget to do more. We are at a standstill. Future: So what is the next step? I recommend that we all go home to our Associations. See what we can do at home, in our Associations, and in our regions. Can we start a Diversity Committee and see what we can accomplish. We can identify people that we would like to have officiate, lead, be more involved. We can identify people that we see taking on leadership roles, can we convince them to become leaders and invite them to work with us to achieve our goals? What are those goals: encourage, mentor people to take on leadership roles in our area and then see if the “cream “ rises to the top. Many will say it will take too long. Perhaps it will. But really can we afford not to utilize an opportunity if we find fertile ground at home? I think not. I would like us all to try to see what we can do to make a ground swell by our Association people to take on leadership roles, work to make diversity obvious and encourage others in our areas. We have many bright talented people in this room that can go out and find others. Mentor them, encourage them to come forward and play a role in your Association. Take a stand in your Community to help more people come forward, for example, athletes that are retiring and still want to be involved in the sport, officials that are willing to mentor newer, younger officials and more people coming into having more time to be involved. Retired coaches have the interest and many have the knowledge that just needs to be upgraded to be active and involved. Look around; see 111

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Welcome… Thank you for coming. Dexter McCloud is unable to make a presentation today, as he is heavily involved with many things dealing with AAC. Let us take a look at where we started and where we are going. Past: Since 2006, we have looked at perhaps affecting the “top on down with Leadership and Diversity”. This does not seem to be working. What we are trying to achieve is a reflection of our leadership on what we see on the track at home, at our regionals, at the Championships, at the Olympics. Have we achieved that? Is it better? I do not think that it is. In the past, our leadership seemed to motivate others or

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been addressed includes points raised in a memo from Larry James: 1. Does Ethics committee (EC) have jurisdiction over USATF Board member complaints? USATF Board Counsel recommends that Board Counsel handle these complaints whereas EC feels board members are volunteers. 2. Jurisdiction of CEO complaints - Board counsel or EC - Board counsel recommends they handle it and EC agrees Carl made the point that while the issue of what is legally applicable is important, when ethics are being considered it must be noted that The Code of Ethics sets a higher standard than what is legal. Christina Corl raised the point of who will receive the Conflict of Interest (COI) forms. She proposed that USATF General Counsel receive the COI's and also house them. Carl agreed and stated that the flow is very important. It was also discussed to merge the two COI's that currently exist for the Board and other responsible persons and it was agreed that the two forms can be easily merged due to the fact that both forms are already closely worded to each other. Sarah was able to perform this task during the meeting. Christina further stressed the importance of the flow of who gains knowledge of complaints of responsible members outside the Board. The complaints should initially go to Norm as General Counsel and then to the committee. Norm's office will serve as the gatekeeper and storage source. The issue of a hotline was discussed. Former EC member Pete Rhinehart felt this was an important component and his contributions to this committee were invaluable due to him being the only member with experience on the last EC before it was newly formed last year. Cynthia, Kristin and Carl have all investigated the possibility and creation of a hotline and it was determined that it was not feasible and probably not necessary. Cristina

who is right in front of us. Let us see what we can do within our Associations and regions with encouragement from us. Some may just need to be encouraged. We have the Olympics coming up; perhaps we can use that interest to play a part in the future of our sport of track and field. Next year, we can check on our progress and perhaps have some working framework that other Associations or regions can learn from. If there are no questions, we can adjourn until next year. Please do not hesitate to contact me if you have any ideas or questions. I have given you my email on the agenda. Thank you. Respectfully Submitted, Dexter McCloud Darlene Hickman, Advisor to Diversity & Leadership Dr. Evie Dennis

Ethics Committee
December 2
Attendees Carl Sniffen, Ethics Committee Chair Brian Fullem, Ethics Committee Vice Chair Kristin Heaston, Ethics Committee member Cynthia Perkins, Ethics Committee member Christina Corl, USATF Board Counsel Norman Wain, USATF General Counsel and Chief of Business Affairs Sarah Austin, USATF Legal Affairs Manager John Honerkamp, AAC Carolyn Griggs, Youth Athletics Drew Ludtke Larry H. James, USATF Board Counsel Carl began the meeting by reviewing the last few months of work to establish the new charter and code. Some key points that have

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opined that a hotline is needed only when there are perceived difficulties with receiving complaints and that does not seem to be the case for USATF at the current time. A Whistleblower policy has been implemented organization wide for USATF. Each committee member then reviewed what projects they had worked on for the EC the past year: Brian discussed making sure that the different component groups were all in line with the Code of Ethics. The Volunteers Code of Conduct was recently finished and it supposedly directly references the EC's Code of Ethics. The Coaches and Agents were also notified of our language for the Code of Ethics and their representatives assured us that their codes of conduct will reflect the COE. Cynthia has investigated how to introduce ethics training for the EC as well as the board and general membership. She discussed with the USOC what their training is and they currently do not have a system in place. Cynthia also discussed the EC trying to track down all the COI's for responsible persons and the revisions that have been made to the charter. Kristin also worked on tracking all the COI's and has been working on the Vendor Code of Conduct. She expressed difficulty in contacting the USOC. Due to other priorities of the EC, the Vendor code has not been finished. Carl discussed that the EC spent probably 60% of our time in the last year on the COI monetary cap of $2,000 for responsible persons. The EC looks forward to some direction from the Board concerning this issue. Changes were made to the Charter which took out language that the EC would seek outside counsel. Cynthia discussed the charter further including the importance of the document in defining the EC: who serves, who are the officers, what are the term limits. The charter includes a confidentiality statement, defines the duties of the EC and stayed in line with Regulation 16G. Issues with Regulation 16G were raised concerning hearings. If the EC recommends action on an ethical complaint, it is referred to the Board and a presenter of the evidence is appointed in order to inform the NABR. Carl stressed the importance of the EC being thorough in the presentation of the facts and an EC member may still need to be involved in the hearing process. Cynthia voiced concern over whether due process is allowed for persons after the EC makes a ruling that the involved party might not agree with. Christina explained that if the person does not agree with an EC ruling they can continue with the activity that raised the complaint and they would then have their due process if a grievance is filed through an NABR hearing under Regulation 21. Carl stressed the importance of input from the Board and that input from Board Counsel was extremely helpful. Supposedly Law and Legislation has recommended that the proposed changes to Reg. 16 be approved. Cynthia then discussed the proposed ethics training. She has been in contact with Roger Harvey, an Indianapolis based person that performs a similar task for the National Federation of HS's. He is unique because he is a former elite athlete, has worked with US Tennis and also has a background as a sportscaster. Cynthia also feels that training should be not only for the EC but also the Board and the general membership. Mr Harvey proposed training in communication with the public when their is an issue, training in how to arrive at the proper decisions consistent with our charter and for proper public perception that the people making rulings and decisions have had proper training. 113

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Cynthia suggested to Jon that he put his ideas in writing, creating a rubric to assist the EC to better define possible exceptions to the $2,000 cap. The EC greatly appreciated Mr Drummond's input. Carl discussed how the EC attempted to come up with a fee schedule, tried to figure out what components would be exempt from the $2,000 cap and ultimately decided to come down on the side of the fact that USATF is a volunteer organization and the EC looks forward to guidance from the Board on this important matter. Norm opined that the perception of the public is very important in terms of when a responsible person gets paid for providing a service and the importance of transparency. Larry James stated that an amendment concerning the makeup of the EC to reflect that 25% of the Committee be made up of athletes was passed. The EC shall consist of 6 members, which include 2 athletes plus one athlete alternate. We then moved on to Saturday's agenda and discussed what each member will work on in the near future. Our focus will be on any directives from the Board. Kristin will continue work on the Vendor code and she will get us all a copy in it's current form in advance of tomorrow. Kristin will serve as a liaison to Jon Drummond's rubric concerning the $2,000 cap. The COI forms will be merged and the EC will attempt to provide all responsible persons with a due date for returned COI forms. The EC needs two more active members which must include an athlete preferably with a competition schedule opposite to Kristin's and one athlete alternate. The meeting was adjourned at 2:50. The EC will meet at 8:30am - 10:20am on 12/3/11. Respectfully submitted, Brian W. Fullem, DPM Committee vice chair

Carl stated that Mr Harvey needs to be more specific with his proposal about what he would provide in terms of training to make it presentable to the Board as this will incur an expense beyond the scope of the EC budget. It was proposed that any such training take place during the course of the annual meeting. The EC then opened the forum to Carolyn Griggs and John Honerkamp for suggestions of what they would like to see from the EC as it relates to Youth Athletics and the AAC. Carolyn suggested that education of where to go with complaints was important and also having the EC and Norm address this section with specific examples of ethical issues to open a dialogue and educate the membership. John proposed a Q&A type session to allow the athletes to discuss specific situations and the creation of a FAQ covering some possible ethical issues. The EC appreciated the suggestions and hopes further Annual Meetings can lend itself to Ethics education for the entire organization Christina recommended that the EC contacts the NCAA about training if cost proves to be prohibitive, Cynthia is familiar with the NCAA from prior work and will investigate. After a 10 minute break the meeting reconvened at approximately 1:40pm. Jon Drummond requested permission to address the committee. He eloquently presented an argument aimed at removing the $2,000 COI cap. Jon stated there are numerous former athletes that would get involved in USATF but do not due to the monetary cap. Jon feels that these former athletes offer significant value to USATF and their exclusion prevents the organization from reaching its potential. Carl explained that the EC has spent a considerable amount of its time struggling with this very point. Brian explained that the EC began to create a list of exceptions and the list appeared to be too open ended. 114

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December 3
Attendees: Brian Fullem Ethics Committee Vice Chair Kristin Heaston Ethics Committee member Cynthia Perkins Ethics Committee member Carl Sniffen Ethics Committee Chair Bruce Leasure Minn. Assoc. John Honerkamp NY/ AAC Dennis Groll Bill Boyd Virginia Tim Baker Potomac Valley Ian Dube Georgia Carl began the meeting with a discussion of what our focus will be on future projects. We look to the Board for direction in some of this planning. Kristin expressed concern over her ability to maintain her work on the committee and balance it with her work schedule and training for a possible Olympic birth. The entire committee is supportive of whatever decision she makes and greatly appreciates her contributions to this committee. Carl answered questions from guest attendees as to what the Ethics Committee (EC) has accomplished, the scope of our jurisdiction and how the EC hopes to educate the rest of the USTAF concerning the Code of Ethics (COE). The importance of presumption of innocence for anyone accused of an ethical violation was stressed. Kristin presented the initial draft of the Vendor Code of Conduct (VCC). The EC went through the document line by line and greatly appreciated input from Bruce Leasure. Bruce states that as a small business owner he has significant experience in VCC's. Specific language in the VCC was then discussed: 1. Under section I, line 5 it was suggested to remove ("Vendors"). 2. Under section II, the 2nd sentence needs to be reworded and letters A-D could perhaps be labeled as specific examples. 3. Under section III the EC should consider consulting Gina Miller concerning narrowing the scope of what USATF requires for business practices. 4. Under III A&B it was suggested that those points have already been covered 5. Under IIIG the question was raised about whether this falls under the COE cap of $100 per occurrence. Carl pointed out that "nominal economic value" means different things to different parties. 6. Under IIIH it was pointed out that USATF has an existing conflict of interest (COI) statement and one example was found on the Minnesota Assoc. website - thanks to Bruce for directing us there. It was emailed to the members of the EC and reads as follows: “14.3 Treatment of Conflicts of Interest. The Association shall not enter into any transaction, agreement, or relationship that presents a conflict of interest and the existence of a conflict of interest shall render any transaction, agreement, or relationship entered into despite this provision void unless: (a) The conflict of interest and all material facts related thereto have been disclosed to the Board by the Director involved; and (b) The Board, after receipt of that disclosure, has approved the transaction, agreement, or relationship (other than an employment agreement) by an affirmative vote of two-thirds of the remaining Directors present at the meeting; and (c) The transaction, agreement, or relationship is fair to the Association. In connection with 14.3(b), a Director involved may not make or second any motion for approval of the transaction, agreement, or relationship and, prior to the making of such motion, the Director shall be given an opportunity to make any comments that he or she deems pertinent to the potential transaction, agreement or relationship. After the 115

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meeting and looks to the Board for direction as to where we allocate our resources. The EC Charter was motioned for approval by Kristin, seconded by Brian and approved unanimously with nobody dissenting or abstaining The Ethics Committee Charter is now officially approved. Kudos to Cynthia for spearheading the drafting of this document. The EC will also attempt to eliminate all prior drafts of the COE after final approval by the board, except for the final version, to eliminate any possible confusion in the future. The meeting was adjourned at 10:15am. Respectfully submitted, Brian W. Fullem, DPM Committee Vice Chair

Director has made or has waived the opportunity to make those comments, he or she shall not participate in , observe, or listen to the making, seconding, discussion, or vote on any such motion and an affected Director shall not be eligible to vote on such a motion.” 7. Under IV C which references fair labor practices we will need guidance from Gina Miller as an example was given that some uniforms are made in prisons and what is considered fair labor practice varies greatly from location to location. 8. Under VII which refers to vendor acknowledgement of the VCC through a signature, the EC seeks guidance from USATF counsel, Norm Wain In summary, concerning the VCC, kudos to Kristin and Cynthia for an excellent first draft. The immediate goal will be to tighten up the language to get a document we can present first to Norm Wain and Gina Miller, then seek input from vendors and finally to present to the Board for approval. Discussion then moved to the future phone meeting schedule for the EC, tentatively we will meet every other month at 9pm EST on the third Monday beginning with January 16th. It is understood that additional meetings may be necessary if ethical complaints are presented. The EC will continue to utilize email and Carl stressed the importance of a response from all members even if only to verify receipt even if no additional input is being provided. The telephone meeting schedule is tentatively set for 2012 as: 1/16/12, 3/19/12, 5/21/12, 7/16/12, 9/17/12, 10/15/12 (in advance of the annual meeting) The annual meeting is set for 11/28/1212/2/12 in Daytona Beach, FL. The EC will look forward to presenting and educating the attendees at the annual

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Law & Legislation
CHANGES IN THE LAW AND LEGISLATION PACKAGE
The following are proposed changes in the amendments sent to the membership and posted on the USATF Web Sites with L&L Recommendations to be voted on at the USATF Closing Session, December 4, 2011. The following amendment has been submitted to the Law & Legislation Committee by the Board of Directors to address an emergency situation. The Law and Legislation committee recommends approval. Article 11 - BY THE BOARD OF DIRECTORS (underlined parts are new; deleted parts are stricken) G. Selection of Board members: The following procedures shall apply for selecting Board members that the Nominating and Governance Panel is responsible to select: 1. Each group responsible for nominating individuals for the Board to the Nominating and Governance Panel shall select at least three (3) individuals for each open position at the Annual Meeting when the applicable term will commence. 2. However, If a group’s nominee is eligible to serve a subsequent Board term, the group may, by majority vote, nominate the individual as its sole choice. 3. The Nominating and Governance Panel may accept or reject any or all nominations forwarded to it, and shall instruct any group that does not make at least three (3) nominations acceptable to the Panel for an open position to make substitute nominations. The Panel may also request a group to submit additional names to achieve broader diversity in the pool of candidates, or to account for duplicate nominees between the groups. 4. The Panel shall solicit applications for the independent Board members positions. All applications for independent Board members shall be submitted to the USATF General Counsel. 5. However, If an independent Board member is eligible to serve a subsequent term, the panel may select that individual without soliciting applications for the position. 6. The Panel shall select the members of the Board to ensure competence, and reasonable ethnic and gender diversity. 7. The Panel shall establish in advance of the Annual Meeting a schedule of in-person meetings and conference calls, and internal policies for selecting Board members. The Panel’s policies should include a concise statement of the Panel’s directives and a method to narrow the list of nominees under consideration while maintaining diversity. 8. The Panel’s considerations shall include, but not be limited to the following qualifications of the nominees: diversity, personal histories, personal statements, sports organization involvement, unique abilities, level of interest, continuity (including past service on the Board), experience in finances, interpersonal skills, and knowledge of the sport. 9. The Panel shall maintain confidentiality throughout its deliberations to select Board members. Panel members shall restrict their communications to other Panel members and the USATF General Counsel on matters pertaining to the nominees and the Panel’s deliberations. 10. The Panel shall vote upon a final list of Board members from the pool of nominees and applicants. The Panel should endeavor to approve the final list by unanimous vote. The Panel shall forward its list of Board members to the President and CEO. 11. The Board may, by a two-thirds (2/3) vote of its total membership, reject any selection made by the Panel and instruct the Panel to make a substitute selection.

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Regulation 17 – Kolling, Humphrey, & McCloud recommend approval as amended. Consider all underlined. F. Olympic Games, IAAF World Outdoor Championships in Athletics and Pan American Games: The Men’s International Staff Subcommittee and Women’s International Staff subcommittees of the High Performance Division shall be constituted at the USATF annual meeting held in the year of each summer Olympic Games. These Staff Subcommittees shall review pools of qualified candidates for coaching staff for the Olympic Games, IAAF World Outdoor Championships in Athletics, and Pan American Games. The Staff Subcommittees shall establish application procedures and criteria for individuals to apply and qualify for national team service. The criteria shall be based on expertise, requisite national team experience, past evaluations, and shall be designed to include a broad and diverse pool of qualified candidates. The criteria shall comply with USOC selection criteria, when applicable. The pools shall include at least five times as many candidates as available positions, if practicable. Any USATF member in good standing may apply to be included in the pools. The Board, National Office Management, and the Athletes Advisory and Coaches Advisory Committees may also recommend individuals to be included in the pools, provided that the individuals recommended complete the application and screening process. The members of the Men’s and Women’s Staff Subcommittees shall select proposed lists of coaches and alternates for these competitions, and forward to the Board for approval and to the USOC for background checks when required. H. Non-coaching and non-medical support staff: The High Performance Executive Committee shall select all non-coaching and non-medical support staff. The Director of International Teams and Championships shall serve as an ex-officio member of the High Performance Executive Committee when it selects the staff members. The CEO shall appoint the Team Leader, subject to approval by the Board, and by the USOC, when required. 12A21.A.5 Baker (L&L Secretary) – Approved as amended. Withdraw original motion, and replace with ARTICLE 21.E.1 Deadline to submit General provisions insert a new #5 Notice and renumber Posting as #6.. Consider all underlined. Notice: National Office Management shall give notice to the membership through an email blast, and to the Board, committee chairs, members of the Law & Legislation and Rules Committees, and Association Presidents, via individual emails June 1, requesting proposed amendments to the Bylaws, Operating Regulations, and Rules of Competition (whichever is appropriate) noting the date on which the proposed changes are due. 19R9.E Koch amended and recommended for approval E. Committee elections: The following are general rules for committee elections: In election years, except as noted in subparagraph 4 below, each committee shall conduct nominations and speeches (if provided for by a committee’s operating procedures) during a committee meeting on the day after the opening session of the USATF annual meeting. Uncontested elections may be voted by acclamation at that time; No later than 6:00 p.m. on the day after the opening session of the annual meeting, each committee secretary shall submit to the registration desk a sample ballot for all contested committee elections and any modifications to the voting membership of the committee on the membership list on file with the registration desk. On the day before the final general session of the Annual Meeting, the Organizational Services Committee shall conduct and oversee balloting for all committee elections at one central location consistent with the general procedures set forth in this regulation for a general election. The first round of balloting will take place in the morning, and a second round for run-offs in the afternoon. The Athletes Advisory Committee shall determine the place and time of its election. The Men’s Track and Field, Women’s Track and Field, Officials, and Coaches Advisory Committee may opt 118

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to conduct their elections separately during the Annual Meeting. Elections held under this paragraph shall take place at a predetermined time that shall be posted for at least twenty-four (24) hours prior to the election. If nominations must be made in a session of the committee prior to the session in which the election is held , the place and time of the nomination session must also be posted twenty-four (24) hours prior to the nominations. A three-member panel, including at least one Active Athlete, of the Organizational Services Committee, shall oversee and conduct elections under this paragraph. 25Reg 18. J. Bahakel (Officials Committee) L&L Recommendation – approved as ammended A) Action Requested: Amend Regulation 18 – J B) Proposed Amendment: J. Selection of officials: Competition officials shall be selected for the events below as follows: 1. USA Indoor and Outdoor Track and Field Championships, Junior Track & Field Championships, and Olympic Track & Field Trials: a. Applications: No later than September 15 of each year, provided location and dates of championships have been determined, application forms shall be mailed or e-mailed, and posted on the USATF website) to all competition officials certified at the national or master level. If the location and/or dates of championships have not been determined by September 15, the application forms shall be mailed or e-mailed, and posted on the USATF website) immediately following the determination. The application form shall apply to the USA Open Indoor and Outdoor Track & Field Championships, the USA Junior Outdoor Track & Field Championships, and the Olympic Track and Field Trials. Every official to be invited to these championships must be certified as an official at a master or national level, and be a USATF member. Applications must be postmarked by an October 15 deadline and sent to the address specified in the application. b. Selection: Competition officials for these championships shall be selected at the USATF annual meeting. A list of recommendations for referees and members of the juries of appeals may be submitted from the chair of the Officials Committee to the Men’s and Women’s Track & Field or Race Walk committees through National Office Management by November 15. Referees and, NTOs must be USATF members, in good standing, preferably certified as a competition official at the national or master level, ((and)) who shall be selected by the chairs of the two Track & Field Committees, or their designees. Members of jury of appeals must be USATF members in good standing, preferably certified as a competition official at the national or master level, ((and)) who shall be selected by the chairs of the two Track & Field Committees, or their designees. Other competition officials (excluding race walk judges and race walk referees) shall be recommended by a joint subcommittee after a review of the applications and approved by the chairs of each of the two Track & Field Committees, or their designees. The Sports Committee chairs shall present to the CEO a list of individuals selected as competition officials. The CEO shall have fifteen (15) days to accept the individuals, or to reject any of them for good cause. The Selection Committee or their designees shall select replacements for any rejected individuals and forward the names to the CEO. The officials selected shall be notified as soon as possible. c. Makeup: The recommending subcommittee shall consist of the following: i. From the Officials Committee: a. The Officials Committee chair or designee; and b. One (1) additional member selected by the executive committee. ii. From the championship sites: a. The certification chair of the Association where the championships take place, or the certification chair’s designee; and b. The event’s meet director, or the meet director’s designee. 119

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NOTE: For subsections ii (a) and (b), all persons shall have voice, but only the appropriate persons from that site under consideration jointly shall have one vote, and if unable to decide, the person designated in (b) shall cast that vote. iii. From the two Sport Committees: a. The chair of each committee or their designees; and b. One (1) additional member from each committee selected by the chair of the applicable Sport Committee. iv. From Athletes Advisory: three (3) Active Athletes appointed by the AAC chair. Regulation 18 d. Chair: The chair of the Selection Committee shall be the National Officials Committee chair, or his or her designee, who shall serve for a term that coincides with the National Officials Committee chair’s term of office. 2. LDR and race walking championships: The selection of competition officials and referees for national championships in long distance running and race walking shall be made by the applicable Sport Committee(s) in consultation with the local event director and comply with the certification requirements of Regulation 18-J-1b. 3. Special selections: Selection of officials for an Olympic Games, the IAAF Outdoor or Indoor World Championship in Athletics or the IAAF World Cup in Athletics, if hosted in the USA shall occur as follows: a. Process: The application and selection process shall follow Regulation 18-J-1, with the following additions: i. There shall be a co-chair of the Committee certified at the Master or National level selected by the President after consulting with the USA member to the IAAF Council, if any; and ii. The President may also select two additional at-large members to the Committee certified at the Masters or National level, after consulting with the USA IAAF Council member. (( ; and)) 4. Diversity: In nominating officials for selection for national championships or Olympic Trials, the selection body shall give appropriate consideration to recommending a diverse pool of qualified officials, taking into account the age, gender, Association and ethnic background of each nominee recommended for selection. c. Rationale: To clarify the Officials selection process d. Constituencies Affected: Sport Committees and Officials e. Estimated Budget Impact: None. 28R25 (PLACEHOLDER) GREIFINGER (on behalf of National Office, General Counsel, and Agent Registry Task Force) L&L Recommendation – Discuss a. Action Requested: Amend Regulation 25 in its entirety to reflect modifications made by the Agent Registry Task Force. These modifications have been drafted but are awaiting additional information from the IAAF (modifications will be consistent with the new agent regulations created by the IAAF this year). b. Proposed Amendment: {PLACEHOLDER} {To be provided as soon as possiblec. Rationale: Modifications to this regulation are needed to remain consistent with the changes in our athlete representative program pursuant to the new IAAF regulations rolled out this year. d. Constituencies Affected: Athlete Representatives e. Estimated Budget Impact: None. 16R7.G.3 Koch L&L Recommendation – support change Action requested. Amend Regulation 7-G-3.

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Proposed Amendment. Amend Regulation 7-G-3 concerning notification of Association elections by replacing existing subparagraphs a & b in their entirety with the following (to become optional in lieu of the existing requirements in 2012 and mandatory in 2015): Notice must be sent by e-mail to the Association’s current membership list provided by the National Office. The Association must also comply with state law requirements for not-for-profit corporations; and Notice must be sent by mail to any member making a written request for notice by mail within one year of an election. Rationale. To modernize notice requirements in a manner that will also reduce Association costs. Constituencies Affected. All Associations. Estimated Budgetary impact. Some undetermined amount of savings to USATF if the proposal reduces Association election protests. Also cost savings to Associations. 21R13 and 19 Kuscsik (Women's LDR for MUTT) – withdrawn 20R9.E Baker - Withdrawn

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Championships, and 18 for the Combined Event Championships. Awards Vice-chair Gordon Bocock The Awards Committee report is on line. Mr. Bocock presented plaques to the finalists for each of the awards presented by the NOC— Lori Maynard Award, James Gray Award, John Davis Award, Charles Rutter Award, Horace Crowe Award, and Andy Bakjian Award. He also recognized the Hall of Fame inductees for 2011. Doc Patton representing active athletes brought greetings to the officials. Shelby Sharpe commented on applications for officiating meets. He warned officials to not sign any application that release meet management from liability or that hold an official responsible for negligence or misdeeds of others. He cited the application for a national Masters meet as an example of an application that contained verbiage not official friendly. Brian Keaveny, NCCWMA President, brought greeting to the officials. Brian spoke of an initiative to create a panel of officials for WMA international meets. He asked officials to volunteer to be members of this panel if interested. Chair Krsak asked Jim Flanik to be the point person for this initiative and Jim agreed to do so. Brian announced the 2012 NCCWMA outdoor championships will be held in St. John, New Brunswick August 9-12 and the 2013 WMA Outdoor Championships will be held in Puerto Allegre, Brazil. Brian is working with the NOC Training Committee to organize an officials exchange in 2012 with the thought that the USATF officials would work at the NCCWMA meet in St. John. Certification Vice-chair Jimmy Stuart The Certification Committee report is on line. 7900 officials are currently certified. Mr.

National Officials General Sessions
December 2 & 3
Meeting Called to Order at 9:05 am - Len Krsak Tom Hott, Secretary, announced a quorum was present. Reading/Approval of Minutes Tom Hott Motion to approve minutes from 2010 Annual Meeting. Motion seconded. Approved. Treasurers’ Report Sue Polansky Motion to accept Treasurer’s Report. Motion seconded. Approved. Motion to amend agenda in order address items out of order. Motion seconded. Approved. Geyer Larkin, representative from Ludus Tours, presented a report on tours to the 2012 Olympic Games in London and the USATF Olympic Trials in Eugene, OR. Ken Taylor, USATF Board of Directors, reported on the USATF financial outlook which is very good for 2012. Kim Haynes, USATF Board of Directors, thanked the officials for their time and hard work officiating at all levels of USATF meets.

Officers’ Reports
Chair Len Krsak The Chair’s report is on line. Chair Krsak commented on the process for selecting the officials for the national meets to be held in 2012. 522 officials applied to work one or more of the meets. 22 applications were invalid. 145 officials were selected for the Olympic Trials, 101 for the Junior Championships, 74 for the Indoor

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Stuart reported the new card printer has arrived and will be used in the near future. Rules Vice-chair George Kleeman The Rules Committee report is on line. Mr. Kleeman reported on a few rules that will affect officials if approved at this meeting. Bob Podkaminer reported the NCAA Case Book and Rule Interpretations are on line now. He also clarified the Pole Vault helmet rule stating that helmets are not mandatory, but if helmets are used, the helmets must be certified. Cathy Sellers, Athletes for the Disabled, brought greetings and reminded the officials of the Para-Olympic Trials to be held in Indianapolis, IN June 29-July 1. Training Vice-chair Mark Heckel The Training Committee report is on line. Mr. Heckel briefly outlined the initiatives for 2012:  A Mentoring Program  for  officials  –  Rob Buzaitis will chair the mentoring group  A Standardized National Curriculum for Training  A National Event Protocol for National Meets Mr. Heckel also mentioned the exchange program with Canada and reminded the officials that training materials are on line on the officials’ page of the USATF web site. Motion to accept all Chair and Vice-chair reports. Motion seconded. Approved. Law & Legislation John Bahakel The Law and Legislation committee report is on line. Mr. Bahakel reported on the Law and Legislation items that affect officials. Athletes Advisory Jon Drummond Mr. Drummond reported on the logo issue on team uniforms and the Law and Legislation amendment to increase the percent of athletes on USATF committees from 20% to 25%. Communication/Newsletter Jimmy Stuart The Communication/Newsletter report is on line. The committee will switch providers at the end of 2011 and the new newsletter will be move informative and visually pleasing. Equipment & Facilities Bob Springer The Equipment & Facilities report is on line. Evaluations Murray Sanford The Evaluations report is on line. Mr. Sanford provided a brief history of the evaluation process since 1998. He commented the process is working very well. Uniform/Merchandise Win Eggers & Keith Mitchell The Uniform/Merchandise report is on line. The long sleeved official’s shirts did not sell well and are no longer being offered. Special Projects Bob Tice Mr. Tice reported that he has updated the list of NCAA conference championships and that list is on line. He also reported that he is attempting to compile a book of track and field officials’ stories about situations that would be interesting or funny to other officials. He asked that the officials email those stories to him. Nominations Val Foss Ms. Foss reported that the offices of Chair, Secretary, Vice Chair for Rules, and Vice Chair for Training will be open in 2012. She encouraged all members to submit nominations for those offices. Motion to recess the meeting until 2:00 pm December 3, 2011. Motion seconded. Approved. Motion to return to session at 2:00 pm December 3, 2011. Motion seconded. Approved. Disabled Athletes Sports Association Kelly Behlmann & Andy Capp

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for a limited number of committees. The NOC is not one of the committees that will be required to increase the percentage of athletes to 25%. Certification Committee Jimmy Stuart Mr. Stuart presented the updated certification requirements that will be implemented in the 2013-2016 Olympiad. Stephanie Hightower, brought greetings. President USATF,

Ms. Behlmann brought greetings from the association and asked for assistance with their meets. Shelby Sharpe reported on a follow-up meeting regarding officials’ applications and the issue of meet management asking officials to release management from liability. Mr. Sharpe met with the USATF legal council. USATF did not approve the application for the masters meet discussed in Mr. Sharpe’s previous report. The objectionable language has been removed and a new application is now being used. IAAF Technical Officials Laurie Boemker Ms. Boemker reported those interested in becoming NTO’s will complete the National Master Referee’s Rules Test in the future. Additional requirements to be named as an NTO are currently under review. Appeals/ Selection Delores Murray Ms. Murray reported she received 6 appeals in 2011—5 for nonselection to a national meet and one asking for an explanation of the selection process. IAAF Technical Official David Katz The new IAAF rule book is now available. The IAAF referee book is available soon. Mr. Katz recognized Eric Zemper for being selected as an ITO for the Olympic Games in London. Master Referee Jim Skelly Mr. Skelly reported 2 persons have been certified as National Master Referees in 2011. A number of officials coordinators mentioned national level meets in 2012. The officials’ applications for these meets are or soon will be on line. Law and Legislation John Bahakel Mr. Bahakel presented an up date on the Law and Legislation committee work. All the L & L amendments have been addressed. The amendment to increase the number of athletes on each committee from 20% to 25% has been resolved by requiring that increase 124

President Krsak reminded the attendees to renew USATF memberships. Renewal notices will be coming soon from the USATF office. The USATF office is planning to implement a 4-year membership card good for each Olympiad. A request was heard for a photo gallery of officials working at meets to be available for recruiting purposes. The request was taken under consideration. Motion to adjourn at 4:33 pm - Motion seconded. Approved. Respectfully submitted by,

Tom Hott Secretary

Minutes of the 33rd Annual Meeting 2011

Organizational Services
Wednesday, November 30 Accreditation Subcommittee
Attending: Herb Nicholls (chair), Ruth White, Ginger Mulunax, and Katherine Branch (members), Bill Roe (secretary), Andy Martin (staff), and Ed Koch (OS chair). The Subcommittee met to go over Association accreditation Plans for Improvement (PFIs) submitted since the August workshop. A chart was kept for updating purposes. Results of the discussions, in brief, include: Association Current status / from August, appended 11/30/2011 notes Notes with

Border Full We asked for officials PFI and documents / 990, and the fiscal information was turned in. They remain full, with the 990 issue resolved. The PFI on officials was received and an update is due by June 1, 2012. Central California Provisional Left provisional, as they were still deficient in officials, and were encouraged to work on others, particularly championships. They remain provisional, as they still need an officials update and a follow-up PFI is due by June 1, 2012. Florida Provisional Were moved up to provisional, as they still needed to update the PFI on members per 100,000 and put the PFI on the proper form. They remain provisional, with and update due by June 1, 2012, with information on number of members per 100,000 properly submitted without commentary. Illinois Full New issues with fiscal solvency; PFI on fiscal issues; request personal appearance in St. Louis; would like to see 2010 990 and October 15 1st 8 or more months. The plan is to meet with Illinois on Thursday, December 1. Inland Northwest Full To avoid provisional status, we need officials PFI. Remain full; need update on PFI on officials; need to specify current level of certification; need to be assured that Association board is informed of and involved in the PFI. An update is due June 1, 2012. Iowa Full To avoid provisional status, we needed a PFI covering the areas in which they are deficient, particularly documents and "others." They accomplished that and are now "full" with no additional requirements. Kentucky Provisional Left provisional, as they were still deficient in members, and needed to fill out correct 990 form. They remain provisional, although 125

Adirondack Provisional Were provisional on financial issues with report due by October 15; needed PFI on officials by November 1; they remain provisional, with update needed on officials’ number; we need a meeting on fiscal issues here in St. Louis and a written follow-up by June 1, 2012. Alaska Suspension of Voting Rights Remained suspended, with good progress shown and continued assistance, particularly in officials. They remain suspended, as the PFI did not address the number of members or members per 100,000. We need a status on each item in the PFI; item responses need to be on our form rather than referring to the web. We need an updated PFI on all areas by June 1, 2012. Arkansas Provisional Were provisional, as they were still deficient in members, organizations, and seemed to lack in LDR. They remain provisional, with notes that the PFI covered everything and indicated good progress is recognized. A PFI update is due by June 1, 2012.

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2012, update on clubs and officials, with actual numbers in place of “in progress.” New York No status They are currently accredited, but without level, pending meeting provisions of the enabling resolution. Will meeting with them with Associations in St. Louis, if possible. They have reached out to us and have met 2 of the 4 enabling requirements so far. Oklahoma Full To avoid provisional status, we needed a PFI on each deficient item in the "others" category – hosting championships in progress, delegates at the Annual Meeting to be accomplished here, their website was completed on November 12, and others were in progress. An updated PFI is due by June 1, 2012. Snake River Suspension of Voting Rights We noted in August that, when we receive a PFI on the correct form noting the organizational members completion and a plan for increasing officials' numbers, you will be upgraded to provisional status. MOVE TO FULLY ACCREDITED and should receive congratulations. South Carolina Provisional Keep provisional, request PFI on "others." Remain provisional; reporting “in progress” on some and “accomplished” on two. We will need to actually have a report from either Sherry or Associations; need to be assured that Association board is informed of and involved in PFI; need update by June 1, 2012. South Texas Provisional Keep provisional, request updated PFI on members/100,000 and clubs/100,000 (the latter should show completion). Okay on "others." Remain provisional; still short on members per 100,000 and organizations per 100,000; need update with numbers by June 1, 2011; need to be assured that Association board is informed of and involved in PFI. Southwestern Full

questions on the 990 form have been resolved. They need follow-up on members per 100,000, and OS needs to be assured that the Association board is informed of and involved in PFI. An update is due on June 1, 2012. Lake Erie Provisional They had submitted a new PFI showing 752 members. With documentation received, they were moved to FULL accreditation and should receive congratulations. OS needs to be assured that their Association board is informed of the end result on the PFI. Metropolitan De-certified Decertified as of August 31, 2011 – no longer serving USATF as an Association. Michigan Provisional They were moved up to provisional status, but needed to submit a new PFI on the correct form addressing members/100,000 and reflecting new club members. They remain provisional, as they are not making progress on members per 100,000; clubs are okay for 2011 with 40. We need an updated PFI on members per 100,000 only by June 1, 2012. Missouri Valley Full Fully accredited in August with the subcommittee taking another look at fiscal solvency in St. Louis. They remain fully accredited while we are still monitoring the fiscal issue. We acknowledge that their situation is improving and an update is due by March 1, 2012. Montana Full Need a PFI addressing "others." Since August, they remain fully accredited as they attended the workshop for sixth “other” category. Nevada Full To avoid provisional status, we needed a PFI on clubs and officials. We also cautioned them on the "others" category. they remain fully accredited, but we will need a June 1,

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To avoid provisional status, we need a PFI on the "others" category deficiencies. MOVE TO SUSPEND ON JANUARY 1, 2012; response was not adequate nor on the PFI form; will be returned to full status upon receipt of acceptable form and plan or correct information on one or more categories. Tennessee Full Need PFI on members/100,000. MOVE TO SUSPEND ON JANUARY 1, 2012; no report. Three Rivers Full Full; need response by October 15 on panhandle counties in West Virginia. Full. Virginia Full To avoid provisional status, we need a PFI on the "others" category deficiencies.Information we received on Associations Committee was incorrect; no further PFI needed, encouraged to continue to move to award level. West Texas Suspension of Voting Rights Need PFI on required and others; table our action on potential disbanding.Thanks for continued progress; update with specific numbers required on June 1, 2012; with continued progress, looking to improve their status by the end of 2012. West Virginia Provisional Keep provisional, need updated PFI on members, organizations, and "others;" note that membership and organizational membership are slipping.Remain provisional; PFI did not address several categories; updates and complete PFI with specific numbers due by June 1, 2012. Wyoming De-certified Letter to offer additional support and inquiry on IRS status; outreach to RRCA clubs and events; outreach to coach at University of Wyoming, Don Yentes.No update at this time. The chart was sent to the members of the subcommittee for review. An initial summary posting was made of credentials.

1 December 2011
Credentials Subcommittee Attending: Ed Koch (OS chair), Herb Nicholls (chair), Ruth White, Dan Pierce and Bill Roe. Most of the prep work was done on Wednesday with Sherry's documents in the office. The credential chart (attachment 2) was revised to reflect that work. Ed provided the text for the State Documents letter (Appendix 3.) Accreditation Subcommittee Attending: Herb Nicholls (chair), Ginger Mulanax, Ruth White, and Katherine Branch (members), Bill Roe (secretary), and Ed Koch (OS chair). This was a closed meeting with the Illinois Association concerning on-going financial issues. A discussion was held with Dorothy Dawson (president), Brenda Kimbrough (Vice-President), and Melissa Delaney (Secretary.) Decision of the Subcommittee is to request the 990 form for 2011 (or a yearend financial report if the 990 is not available) when it is prepared and before March 31, directed to Andy Martin at the office. It was followed with a closed meeting with West Virginia and Three Rivers over the West Virginia panhandle. The area has a population of 132,295, but is served by no USATF member clubs and only a handful of individual members. We heard from both areas. The recommendation is made that the full committee adopt and send a resolution to the Board (Appendix 4) that West Virginia be assigned primary responsibility for the area as a shared area as provided in Article 6.

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unforeseen circumstances, delegate badges will be handed out to Associations cleared for voting on Saturday. Bill reported from Andy that nine NSOs have not paid dues for this year. Ed also reminded us that the NSSF application is sitting for another year. Accreditation Subcommittee This content is in the Accreditation minutes above. Ed noted that we were behind in the time line earlier this year, and we did a lot of catch-up. The committee recessed until Saturday.

Attending: Ed Koch Ed opened the meeting at 9:58 a.m. (early!!) and welcomed everyone. Ed went over the schedule for the meetings, both full committee and subcommittees. Subcommittee reports Petitions Subcommittee (formerly Nominations) No activity this year; only active in election years when we have a national ballot. Winnie and Ed will have discussions during the year to set up the process Elections Subcommittee All committees were requested during the fall to inform us of any committee elections. None were reported. We have an L&L proposal in to establish the centralized voting room, which has met with resistance from the track & field committees. There may be a floor vote on one or more issues. We are amending the time frames for elections (L&L shows current approval) due to changes in the Annual Meeting schedule for Saturdays. Legislation for Association elections is curiously being rated a discussion item. Site Selection Subcommittee Two sites were selected last year, so we are not selecting a site this year. Ed recited the sites for the near future. Sites are selected through 2016, and Indianapolis is the likely quadrennial site for 2017. It is recommended that we place the hotel in Indy for 2017 in 2013 and only approve the site in 2012. Also in 2013 we would look at 2018. Credentials Subcommittee Credentials started working yesterday, and came up with 15 Association that were entirely compliant. Several more have become compliant since that point. Concern was expressed that the documents are not being tracked appropriately. Ed explained how we were handling non-profit state corporate filing. It was determined that, baring 128

3 December 2011
Accreditation Subcommittee A closed meeting was held with Adirondack (Barbara Palma and ??) and the Subcommittee will recommend that they remain provisional while working to build financial stability. A closed meeting with West Texas (Tony Goyang and Stan Scott, along with Jackie Callender, Regional Coordinator) produced the very positive recommendation to raise their level to provisional. Full Committee Attending: Ed Koch, Bill Roe, Winnie Eggers, Linda Melzer, Herb Nicholls, Frances Brown, Ruth White, Rob Buzaitis, Barbara Palma, Katherine Branch, Harold Lefty Martin, Linda Bommicino, Dan Pierce, Ron Pate. Subcommittee members: Leo Lines. Guests: Martha Harris, Rick Rothman, Matt Rigby. Law & Legislation The concept of an elections room was recommended for passage. Elections There was a report on a potential contentious election next August in the Southeast region, and the committee felt perhaps Marlene

Minutes of the 33rd Annual Meeting 2011
Atwood should supervision. attend for election big hotel discounts, which also a marketing decision. Accreditation The resolution from the Subcommittee for shared jurisdiction of the West Virginia panhandle was MOVED to approve by Rob Buzaitis, duly seconded, and approved unanimously. The Subcommittee reported on meeting with the West Texas Association in August and again this morning. They are making significant progress, so much so that the Subcommittee voted to raise their level from "suspension of voting rights" to "provisional." It was MOVED by Katherine Branch and duly seconded to adopt that recommendation, and the motion was approved unanimously. The Accreditation Subcommittee also met with the two Associations whose recent reports showed fiscally insolvency, Illinois and Adirondack, and are satisfied enough to not make a further change to their status here. All other Associations which were required to submit plans did submit plans for improvement. Barbara Palma MOVED to accept the full report, it was duly seconded, and approved unanimously. FINAL WORDS Delegation chairs will receive badges beginning this afternoon.

Credentials Every Association's paperwork is in order. A MOTION was made by Herb Nicholls and duly seconded to approve the Credentials report that all delegations are in order. The motion was approved unanimously. Organization applications  NSSF With no representatives present, it was determined that we will leave their application on the table for another year.  Maccabi Rick Rothman presented a letter asking for NSO membership for Maccabi USA / Sports for Israel. There are three potential membership categories. The 5-C category is probably above that level. The 5-E category is very limited, and more limited than we would like. The 5-D category is probably a good fit, with other national organizations. With that category, a number of delegates would need to be proposed, along with the sport committees in which it has activity. A MOTION was made that we recommend approval to the Board with five (5) delegates and representation on seven (7) committees: Men's TF, Women's TF, Masters TF, Youth Athletics, Men's LDR, Women's LDR, and Masters LDR, with the potential for adding RW and XC.  The 

delegate

motion was approved.   
Site Selection As has been previously discussed, we are bid through 2016. In 2017, we are scheduled to return to Indy, but no hotel has been discussed or contracted. That will be determined during the next year for consideration in Daytona. In 2018, it is possible that we will look at Colorado Springs with USOC. There was discussion of the possibility of two years in a row at a site, with

There may be voting on the uniform issue, but only time will tell. Ed thanked the committee for their work and adjourned the meeting. Minutes by. Bill Roe Secretary

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APPENDIX ONE CURRENT COMMITTEE AND SUBCOMMITTEE LISTING

APPOINTED (8)

Chair Vice Chair At-large members

Edward Koch Frances Brown Rob Buzaitis Katherine Branch Ginger Mulanax Herbert Nicholls Wayne Roberts Ruth White

edrkoch@yahoo.com skeletonmom@msn.com rob.buzaitis@gmail.com dkbranch@bellsouth.net gmulanax@sbcglobal.net hnich17650@verizon.net dwu74@aol.com mwhite@windstream.net tcmanage@att.net weggers10@aol.com dptrack@gmail.com bjpalma@msn.com coachpate7@hotmail.com throwercfa@earthlink.net babs684@verizon.net cdgriggs@verizon.net bommicin@bellsouth.net lmelzer@columbus.rr.com hmartin591@aol.com

SPORT COMM REPS (8) Men's Track & Field Women's Track & Field Race Walking Men's Long Distance Women's Long Distance Masters Long Distance Masters Track & Field

Tony Campbell Win Eggers Dan Pierce Barbara Palma Ronald Pate Roslyn Katz Carolyn Griggs

Bill Roe (also committee secretary) bill.roe@usatf.org

Youth Athletics (one of these two) Barbara Smith OTHER REPS (4) Associations Officials Coaches Advisory HS Coach Coaches Advisory C/U Coach ACTIVE ATHLETES (6) AAC members SUBCOMMITTEES Linda Bommicino Linda Melzer Harold "Lefty" Martin (Vacant) (All six positions are vacant)

Accreditation Subcommittee – Nicholls (chair), Mulanax, Branch, White Annual Meeting Site Selection Subcommittee – Koch (co-chair), Roberts (co-chair) Additional members Leo Lines Thomas McLean Credentials Subcommittee – Koch (chair), Palma, Pate Additional member Additional member Linda Phelps Lloyd Garcia Andy Martin Sherry Quack Board of Directors Darlene Hickman garcia-l@aps.edu andy.martin@usatf.org sherry.quack@usatf.org dhtrack@aol.com Elections Subcommittee – White (chair), Bommicino, Melzer, Pierce Nominations Subcommittee – Eggers (chair), Brown, Branch leo@utff.org olysportsmclean@aol.com

LIAISONS

National Office Liaisons

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APPENDIX TWO CHART ON CREDENTIALS
association or organization ASSOCIATIONS Adirondack Alabama Alaska Arizona Arkansas Border Central California Colorado Connecticut Dakotas Florida Georgia Gulf Hawaii Illinois Indiana Inland Northwest Iowa Kentucky Lake Erie Long Island Maine Michigan Mid-Atlantic Minnesota Missouri Valley Montana Nebraska Nevada New England New Jersey New Mexico New York Niagara athletes listed as coaches listed as required athletes required coaches 2 3 3 3 1 1 2 3 3 1 3 4 4 2 3 2 2 2 3 2 3 2 2 3 3 3 2 2 2 4 4 2 3 3 4 0 1 4 3 2 1 3 5 3 2 6 4 7 0 3 1 10 2 5 3 8 2 2 0 0 6 10 2 5 7 4 2 2 3 3 3 2 2 3 3 3 1 3 4 4 2 3 3 3 2 3 3 3 2 3 3 3 3 2 3 2 4 4 2 3 3 9 2 4 8 3 9 2 5 7 4 4 5 4 6 2 3 4 4 4 6 2 3 9 3 1 6 3 3 2 3 7 4 2 2 9 7 6 2 8 6 11 2 7 7 5 3 3 7 9 3 9 10 9 11 3 4 5 10 8 8 7 13 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y 3 6 covering sport com mem state comm. reps nos docs bylaws champs 990 7 8 Y Y Y

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covering sport com mem state comm. reps nos docs bylaws champs 990 7 Y 2 4 10 9 7 3 7 8 Y 3 5 8 11 10 8 7 3 4 2 10 4 8 5 15 10 10 5 7 Y 5 0 10 Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y

association or organization North Carolina Ohio Oklahoma Oregon Ozark Pacific Pacific Northwest Potomac Valley San Diego Imperial Snake River South Carolina South Texas Southern Southern California Southwestern Tennessee Three Rivers Utah Virginia West Texas West Virginia Wisconsin Wyoming ORGANIZATIONS 5-C ORGANIZATIONS NAIA NCAA NFSHSA NJCAA RRCA RUSA 5-D-1 ORGANIZATIONS ATRA AAU AAHPERD

athletes listed as coaches listed as required athletes required coaches 3 5 3 9 3 2 3 3 4 3 4 3 3 2 3 3 4 3 3 3 2 3 1 1 3 3 0 2 4 2 4 5 8 4 2 3 5 5 3 1 6 5 3 9 4 3 3 3 3 4 3 4 3 3 2 3 3 4 3 3 3 2 3 2 2 3 3 6 5 7 6 2 3 13 9

Y

Y Y

Y Y

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covering sport com mem state comm. reps nos docs bylaws champs 990

association or organization ARFA AUA CYO NJCCA NSGA Officials Committee US Armed Forces USCCA USTMDA YMCA 5-D-2 ORGANIZATIONS NCAA Division I TCA NCAA Division II TCA NCAA Division III TCA National HS Coaches NAIA Coaches NJCAA Coaches US Women’s TCA USTFCCCA Club Council Coaches JC Coachss NW JC Coaches CA Youth TCA 5-D-3 ORGANIZATIONS National Dis SA Wheelchair Sports Special Olympics USABA USA Deaf Sports Athletes W/o Limits Collectively

athletes listed as coaches listed as required athletes required coaches

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covering sport com mem state comm. reps nos docs bylaws champs 990

association or organization OTHER VOTING DELEGATES Int’l Athletes Past Presidents Board of Directors Nom/Gov Panel Committee chairs

athletes listed as coaches listed as required athletes required coaches

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APPENDIX THREE STATE DOCUMENTS LETTER

ASSOCIATION CERTIFICATION OF SUBMISSION OF APPROPRIATE STATE DOCUMENTS TO RETAIN NON-PROFIT INCORPORATION I certify that my Association's Annual Report has been filed with the Secretary of State (or other appropriate office or officer.) I will provide the National Office with a copy of the Annual Report following the USATF Annual Meeting by December 31, 2011. I understand that, in 2012, the appropriate copy of an Annual Report filing must be submitted with other Association documentation prior to the Annual Meeting.

________________________________________ Association

________________________________________ Signed

______________________________ Dated

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APPENDIX FOUR BOARD RESOLUTION ON WEST VIRGINIA / THREE RIVERS RESOLUTION

WHEREAS, currently, the Three Rivers Association has, as part of its territory, the four northern panhandle counties of West Virginia (Hancock, Brooke, Marshall, and Ohio), WHEREAS, the 2010 census of the four county area is approximately 132,400 persons, and Three Rivers has five (5) individual members and zero (0) club members for 2011, numbers very similar to those of the last five years, WHEREAS, Organizational Services had noted this as deficient service to the area, WHEREAS, the Three Rivers' main population center of Pittsburgh is closer to Wheeling, the center of the four-county area, WHEREAS, Organizational Services would like to encourage growth in the number of members, both individually and organizationally, in the area, THEREFORE, be it resolved that – having received the support of both affected Associations on December 1, 2011, in St. Louis, MO – the two Associations will share the area in accordance with Article 6-A of the Bylaws: Associations: The basic constituency of USATF shall be Associations, divided into mutually exclusive geographic areas of the United States. Two Associations may share jurisdiction over territory that is smaller in area and population than the exclusive territory of either. In these instances, one of the associations shall be designated as having primary jurisdiction and shall be allocated any members who do not indicate a preference. All Associations shall be separately incorporated entities, in good corporate standing, and must be recognized by the Internal Revenue Service (either by group or individual exemption) as 501(c)(3) non-profit entities that are not private foundations. (See Exhibits for Associations list and geographic descriptions.) BE IT FURTHER RESOLVED, that the West Virginia Association will be the default Association for memberships, and BE IT FURTHER RESOLVED, that a review of the service to the area by both Associations will be performed during 2016.

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MEMO TO THE BOARD

DATE: TO: FROM: RE:

4 December 2011 USA Track & Field Board of Directors Stephanie Hightower, Chairman Organizational Services Committee Edward R. Koch, Chair Organizational Services matters

The following items have come before Organizational Services during this Annual Meeting, and are brought to your attention: (1) Organizational Services is pleased to inform you that the West Texas Association has made sufficient progress during the last year to be removed from suspension. Their status will remain provisional until further reviews indicate they have achieved certain accreditation standards. A hearing was heard on the service situation which we discovered in the northern panhandle of West Virginia, four counties of which are in the territory of the Three Rivers Association based in Pittsburgh. Service was at such a low level we were compelled to explored options to create an atmosphere for improvement. A meeting was held with representatives of the two Associations, and they agreed to try a "joint tenancy" for the next quadrennium. We have a resolution for your consideration on the matter: RESOLUTION WHEREAS, currently, the Three Rivers Association has, as part of its territory, the four northern panhandle counties of West Virginia (Hancock, Brooke, Marshall, and Ohio), WHEREAS, the 2010 census of the four county area is approximately 132,400 persons, and Three Rivers has five (5) individual members and zero (0) club members for 2011, numbers very similar to those of the last five years, WHEREAS, Organizational Services had noted this as deficient service to the area, WHEREAS, the Three Rivers' main population center of Pittsburgh is closer to Wheeling, the center of the four-county area, WHEREAS, Organizational Services would like to encourage growth in the number of members, both individually and organizationally, in the area, THEREFORE, be it resolved that – having received the support of both affected Associations on December 1, 2011, in St. Louis, MO – the Organizational Services Committee unanimously recommends the two Associations will share the area in accordance with Article 6-A of the Bylaws: Associations: The basic constituency of USATF shall be Associations, divided into mutually exclusive geographic areas of the United States. Two Associations may share jurisdiction over territory that is smaller in area and population than the exclusive territory of either. In these instances, one of the associations shall be designated as having primary jurisdiction and shall be 137

(2)

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allocated any members who do not indicate a preference. All Associations shall be separately incorporated entities, in good corporate standing, and must be recognized by the Internal Revenue Service (either by group or individual exemption) as 501(c)(3) non-profit entities that are not private foundations. (See Exhibits for Associations list and geographic descriptions.) BE IT FURTHER RESOLVED, that we recommend the West Virginia Association have primary jurisdiction as the default Association for memberships, with no preference indicated, and BE IT FURTHER RESOLVED, that – upon Board approval – a review of the service to the area by both Associations will be scheduled during 2016 to review whether the shared jurisdiction shall be continued or modified. (3) A petition for membership was received by the organization Maccabi USA / Sports for Israel. After hearing from a representative of their organization, Rick Rothman, who is a long-time delegate to this organization from Florida and a national coach for Maccabi, it is our unanimous recommendation to the Board that the organization be accepted for membership as an Article 5-D-1 organization, with 5 delegates to the Annual Meeting and representation on the following committees: Men's Track & Field Women's Track & Field Men's Long Distance Running Women's Long Distance Running Masters Track & Field Masters Long Distance Running Youth Athletics No actions were taken on site selection, since we are now bid out to 2016, and the next bid year – 2017 – is scheduled to be in Indianapolis per Board resolution in the post-Olympic year. A recommendation will most likely be made next year on the floor of the final general session to go to Indianapolis, without a hotel preference, and then a vote in Indy in 2013 for the hotel choice for 2017, where we might have leverage work to our advantage. There were no scheduled elections, although there may have been an emergency election in Athletes Advisory which we were informed about only late last night.

(4)

(5)

Thank you for taking our report under consideration.

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Minutes of the 33rd Annual Meeting 2011

USATF 2011 Annual Meeting Records Report
After due consideration of the recommendations of the Records Committee, the various sports committees have taken the action set forth below with respect to pending records. Items “approved” are submitted to the USATF General Meeting for ratification. The items referred to by numbers are as they appear on pages 159 through 171 of the USATF Annual Meeting Reports book. I. Men’s Track & Field Approve all items from the Annual Meeting Reports book plus the attached new indoor records. II. Women’s Track & Field Approve items 1-4, 6-8, 11-15, 17-18 from the Annual Meeting Reports book. Correct event for item 5 in the Annual Meeting Reports book to 10,000 meters and approve. Approve the attached new indoor records. Defer all other items. III. Race Walking Correct mark for item 1 to 41:23.14 and approve all items. IV. Men’s Long Distance Running Approve items 1 -4 and 6-9. Add and approve the following Men's Long Distance Running records:
4a 6a M a/comers 20 km 55:44Mathew Kisorio 22 KEN ING Philadelphia Spli Philadelphia PA 09/18/2011 KEN ING New York New York NY 11/06/2011 M a/comers Marathon 2:05:06Geoffrey Mutai

Defer all other items. V. Women’s Long Distance Running Approve items 10 an 11. Add and approve the following Women's Long Distance Record:
11a F a/comers 20 km 1:03:38Kim Smith 29 NZL ING Philadelphia Split Philadelphia PA 09/18/2011

VI. Masters Long Distance Running Approve items 30, 31, 33, 34, 36-39, 46, 76, 77, 81, 82, 91, 92, 95, 96. Add and approve the following Masters Long Distance Records:
19a M45-49 31a M55-59 41a F60-64 93a F60-64 95a F45-49 12km 100 mi 5 km 37:38 Mbarak Hussein 46 58 60 60 46 NM WI NY NY WI Lilac Bloomsday Ultracentric Syracuse FOR BOA Chicago FANS Spokane Grapevine Syracuse Chicago Minneapolis WA 05/01/2011 TX 11/17/2006 NY 10/01/2011 IL 10/09/2011 15:49:00 Roy Pirrung 19:04 Kathryn Martin Kathryn Martin

marathon 3:10:27 12 hr

133881m Carolyn Smith

MN 06/04/2011

Reject items 60, 75, 85 and 94. Defer all other items. VII. Masters Track & Field Approve all items 139

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Add and approve the following Masters Track & Field records
INDOOR - MEN hepthalon hepthalon OUTDOOR WOMEN 400 800 3200m Relay 75-79 75-79 50-59 1:22.59 3:07.35 Jeanne Daprano Jeanne Daprano MoorPark MoorPark 10/23/2011 10/23/2011 02/20/2011 50-54 60-64 5298 5362 Bill Murray Joe Johnston Kenosa Kenosha 03/06/2005 03/06/2005

Shore AC (Kelly, Cawley, Plaster, Andrews) Toms River

Masters Race Walking Approve items 1-17. Add and approve the following Masters Race Walking records:
M45-49 M60-64 M65-69 M80-84 M60-64 M65-69 M80-84 W45-49 W45-49 25K 25K 25K 25K 30K 30K 30K 25K 30K 2:08:53 2:17:27 2:27:34 3:13:18 2:48:04 2:57:55 3:53:18 2:02:51 2:31:30 Dave McGovern Chris Schmid Leon Jasionowski Jack Starr Chris Schmid Leon Jasionowski Jack Starr Teresa Vaill Teresa Vaill Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage Valley Cottage NY NY NY NY NY NY NY NY NY 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010 10/31/2010

Reject the following Masters Race Walking records:
W50-54 W55-59 M50-54 M60-64 M65-69 M80-84 mile mile mile mile mile 20K 7:50.79i 13:28.05i 8:56.58i 9:46.14i 10:08.30i 2:25:50 Maryanne Daniel Lorrie Wilkes Larry Epstein Jay Diener Thomas Knatt Jack Starr Hanover Hanover Hanover Hanover Hanover Plantation NH NH NH NH NH FL 1/10/2010 1/10/2010 1/10/2010 1/10/2010 1/10/2010 11/14/2010

Defer all other items. VIII. Youth Athletics Approve all items from the Annual Meeting Reports book plus the attached new indoor records. The work of the record keepers – Andy Carr, Bob Hersh, Ryan Lamppa, Linda Honikman, Donald Lein, Sandy Pashkin, Bev McCall, Dave Talcott, Denise Smotherman, and the members of the Records Committee, past chairman of the Records Committee, Basil Honikman, the Road Running Technical Council – Paul Hronjack, Jim Gerweck, Neville Wood, Pete Riegel and Chairman Gene Newman, the technical staff of the USATF National Office – Karl Eagleman and Sherry Quack – is greatly appreciated. Submitted by

Justin Kuo, Chair 12/03/2011  140

Minutes of the 33rd Annual Meeting 2011

USATF RULES COMMITTEE SCORECARD
Committee Actions as of _____Final Report______
Action 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 W AA W W W T AA W AA W A A W R A A W R AA A Item 21 22 23 24 25 26a 26b 27 28 29 30 31 32 33 34 35 36 37 38 39 Action R R A A A R R W A A A A A AA A A A A R A Item 40 41 42 43 44 45 46 47 48 49 50 51 52 53 54 55 56 57 58 59 Action A A A A A A R A A A A R A A R R A A A A Item 60 61 62 63 64 65 66 67 68 69 70 71 72 73 74 75 76A 76B 77 78 Action A T A A A A A A A A R W A AA R AA A A A R Item Action 79 80 81 82 83 84a 84b 85 A A A A R A AA W

Final Actions: A=Accepted W=Withdrawn

AA= Accepted As Amended

R=Rejected

T=Tabled

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142

Minutes of the 33rd Annual Meeting 2011

Rules – Final
Item 2 – Replace the submission with the following Add a new Rule 1(b) In addition, in Long Distance Running and Race Walking, US citizens who are not eligible to represent the USA in International competition are allowed to participate in any USA National Championships that is not the sole selection event for an international team. Item 7 – Amend Rule 7.9b as follows: Ties between two or more teams shall be resolved by determining which ((team’s last scoring member finished nearest to first place. If the tie still exists, the next to last scoring members are compared in the same way, etc. determining which)) team wins the most one-on-one match-ups among their five scoring members, comparing first to first, second to second, and so on through fifth place. Item 9 – Replace the submission with the following, to correct an existing typo in the Rule 195.4 . . .The center of gravity shall be not more than 9mm ((6mm))from the center of the sphere. . . . Item 19 - Amend Rule 123 as follows: ((The Technical Manager shall be responsible for ensuring that the track, runways, circles, arcs, sectors, and landing areas for field events and all equipment are in accordance with the Rules, and shall certify such to the appropriate Referee prior to the commencement of the competition. This will include the verification of the calibration of electronic measuring equipment.)) The Technical Manager shall be responsible for: 1. Ensuring that the track, runways, circles, arcs, sectors, landing areas for field events and all equipment are in accordance with the Rules and shall verify the calibration of electronic measuring equipment. Certification of such shall be made to the appropriate Referee prior to the commencement of the competition. 2. The placement and removal of equipment according to the technical organizational plan for the competition as approved by the Games Committee. 3. Ensuring the technical presentation of the competition areas is in accordance with such plan. 4. Ensuring that the necessary certification under Rule 135 has been received before the competition. Item 33 – Amend Rule 149 as follows: 1. No performance accomplished by an athlete shall be valid unless it has been made during a bona fide competition on a facility and (where relevant) using an implement that conforms to specifications set within these Rules. 2. Performances made outside traditional athletics facilities (such as those held in town squares, other sporting facilities, beaches, etc.) shall only be valid, if all of the following conditions are met: (a) qualified officials are appointed to and officiate at the event; (b) where applicable, equipment and implements in conformity with the Rules are used; and (c) the event is conducted at a site or facility in conformity with the Rules, including a survey where appropriate Item 73 – Amend Rule 230.3c as follows: When red cards from three different Judges have been sent to the Recorder or Chief Judge on the same competitor, that competitor is disqualified and shall be notified of this disqualification by the Chief Judge or the Chief Judge’s Assistant by being shown a red paddle. Item 75 – Amend Rule 251.5 as follows: The race distance must be declared and the course briefly described at the time invitations are extended. For International selection competitions, the distances should be approximately: Men – 12km, Women – 8km, Junior Men – 8km, Junior Women – 6km. 143

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Item 84b – Amend Rule 265.5(b) as follows: (b) The start and finish of the race must lay no more than ((30%)) 50% of the race distance apart as measured along the straight line between them. ((, except when it can be shown that the average component of the wind direction at the head of the race (the lead runner) did not constitute a significant tailwind. NOTE: A tailwind shall be deemed to be significant if it prevails consistently throughout more than 50% of the course during the race.))

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Minutes of the 33rd Annual Meeting 2011

OTHER National Athletics Board of Review (NABR)

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Minutes of the 33rd Annual Meeting 2011

146

Minutes of the 33rd Annual Meeting 2011

National Athletics Board of Review (NABR)
Nine (9) people were in attendance: Rex Harvey, Marlene Atwood, Michael C. Hemsley, Stephen B. Cohen, William J. Pollinger, John Bahakel, Rob Buzaitis, Scott Erwin and Rubin Carter. Below is my recap regarding the points discussed and the action items moving forward: (1) We opened the meeting with a recap on the NABR grievances for 2011. The group seemed extremely satisfied with the way grievances were being handled at the national level. We discussed the tracking/monitoring system, the communication with the grievance committee and the quarterly reports to the Board of Directors. (2) We updated the group with our plans to send out a letter next year with materials to all existing NABR panelists. National office committed to verifying the names on the existing list of NABR panelist volunteers and properly vetting them again in accordance with our regulations, and then sending out a letter and packet in advance of January 2013 (the year following the summer Olympic games). Sample bios would be submitted in that packet of materials as well. (3) National office to send out a mid-year update to all listed NABR panelists (keeping them engaged/informed of their continued participation in this capacity). (4) National office to send out an email update approximately one (1) month in advance of the 2012 annual meeting, notifying NABR panelists of the scheduled NABR session during the December 2012 annual meeting. We want to encourage panelists to attend. (5) National office to try and schedule the NABR grievance session at the December 2012 annual meeting for the

Wednesday evening before the annual meeting in an effort to reduce other scheduling conflicts and increase participation at this important session. (6) National office agreed to work with the local Associations (present at the Associations Workshop) to better educate them on overall grievance best practices. We discussed the proposed grievance “czar” resolution and the problems with the proposed amendment. The attendees agreed that creating consequences (tying Association compliance with their own bylaw adherence on grievance practices to accreditation standards) seemed like the agreed upon best approach to resolving this issue. National office would follow up with the appropriate individuals and facilitate this process. (7) We had a discussion about some of the recent issues related to engaging good, qualified mediators at no cost to the organization. We shared some of the issues recently encountered with mediators who could not devote time to a grievance, and whether/not some nominal remuneration would help alleviate said concern. A discussion was also held as to the merits of potentially charging each Association with a nominal fee (i.e. $100/year) to go into a general grievance fund to help cover some of those costs. This suggestion was also strongly supported by the meeting attendees. Overall, the feedback we received was extremely positive. Clearly, there is renewed confidence in the national NABR procedures. The challenge seemed to focus on how to better educate the various Associations and hold them accountable for ensuring better compliance with their own grievance procedures. Education and awareness will be important in this regard. As always, we welcome any additional comments you guys may have. Should you have any other questions or concerns or if there is anything else we can do to further 147

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improve this program/process, please feel free to let us know at your earliest convenience. Thanks! Respectfully, Norman Wain

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Annual Meeting Minutes

Published by: USA Track & Field 132 E Washington St, Ste 800 Indianapolis, IN 46204 317-261-0500 317-261-0514

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