Of CUNY, By CUNY, For CUNY: How We All Benefit from Open Access & Why We All Need an Institutional Repository

What is the problem? • Universities pay faculty salaries. • Faculty do research and record their findings in articles. • Faculty then give their articles to publishers for free. • Publishers also require authors to relinquish copyright. • Publishers enlist other researchers to peer review for free. • Universities pay dearly for access to these articles. • Publishers charge universities a fortune for subscriptions to journals filled with research that the journals got for free and the universities already paid for once by paying faculty salaries! What is the solution? Open access to scholarly journal articles! Open access (OA) articles are: 1. accessible at no cost on a journal website or in a repository committed to long-term archiving. 2. available for all to read, download, print, copy, share, etc. (attribution always required, of course).

Who benefits from open access? • At CUNY: students, faculty (as teachers, as researchers, and as authors), libraries, individual colleges, the university as a whole • Beyond CUNY: readers, teachers, researchers, libraries, and educational institutions of all kinds. Also: fields of study, developing countries, healthcare providers, patients, teachers, journalists, policymakers, voters, the environment, consumer organizations, small businesses, Wikipedia, etc.

How can you find Green OA journals? SHERPA/RoMEO provides easy-to-read summaries of journals’ copyright and self-archiving policies: http://www.sherpa.ac.uk/romeo/

How can you find Gold OA journals? The Directory of Open Access Journals (DOAJ) contains information about 8000+ Gold OA journals: http://www.doaj.org/

How do we achieve open access? There are two paths to open access: 1. Gold OA: Publish with publishers that automatically and immediately make the work available online to all at no cost. 2. Green OA: Publish with publishers that allow authors to archive their articles in an online open access repository committed to long-term preservation — either a subject repository (e.g., PubMed Central, arXiv, SSRN) or an institutional repository.

You may have more rights than you realize! Of the 18,000+ journals indexed in SHERPA/RoMEO as of November 2011: • 87% allow immediate self-archiving of some version of article. • 60% allow immediate self-archiving of post-refereed version of article. • 16% allow immediate self-archiving of published PDF. • Some journals have embargo periods (usually 6 to 24 months). After the expiration of any embargo periods, 94% allow self-archiving of post-refereed version. A huge percentage of CUNY-generated articles could be made open access if: 1. faculty knew their rights. 2. faculty had a place to self-archive their articles, regardless of field. 3. faculty exercised their rights to put them there.

What else could go in a CUNY repository? Repositories aren’t just for self-archiving journal articles! Many kinds of materials can be stored and shared in institutional repositories: book chapters, entire books, curricular materials, conference presentations, dissertations, archival materials, college documents, and much more. CUNY University Faculty Senate Open Access & Institutional Repository Resolution Approved 11/15/2011

So what does CUNY need? CUNY needs an institutional repository, an online resource that can collect, preserve, and make publicly available scholarly and other works created by the CUNY community.

WHEREAS there is a need for open-access models to assist libraries and institutions in dealing with the budgetary challenges presented by the ever-increasing costs charged by journal publishers; and WHEREAS open-access institutional repositories do not replace traditional publishing but rather serve as an additional venue for maximizing access to the fruits of faculty research; and WHEREAS numerous universities have created open-access institutional repositories and associated policies, and many more universities are currently working toward such repositories and policies; and WHEREAS the City University of New York is committed to educating the public and making knowledge accessible and affordable; therefore let it be RESOLVED that the University Faculty Senate supports the development of an open-access institutional repository for the City University of New York, and

BE IT FURTHER RESOLVED that in accordance with best practices, guidelines for depositing materials into the CUNY repository should be created by faculty appointed by the UFS working with the Office of Library Services and should include recommendations to faculty to deposit finished journal articles, preprints, chapters, etc. The guidelines should encourage but not require faculty to contribute to the repository, and ensure that depositing a work into the repository will not affect the author’s copyright.

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