(WEST BENGAL SOCIETIES REGISTRATION ACT, XXVI 1961

)

MEMORANDUM

OF OF

ASSOCIATION

(write NGO’s name here)

1.Name of the society shall be : (write NGO’s name here) 2. The Registered office of the Society shall be situated at: (Write the address of the NGO here)

3. The objects for which the society is established are: (Example is given below for a NGO to work for farming community. Objectives will change as per the purpose of NGO formation)) A. Soil and plant health restoration by diagnosis of soil ,water and plant health and use of suitable amendment and balanced use of plant nutrient for sustainable soil Fertility maintenance and better crop production. B. Preparation and use of enriched organic manure and vermicompost to encourage organic farming and sustainable soil health and quality of food, fiber and fuel production. C. Introduction of legume crops like pulses and oilseeds in intensive crop rotation for fixation of organic nitrogen which is very much essential for ecological balance of soil and atmosphere. D. Agro forestry system of cultivation would be introduced in arid and dry land area to minimize green house gases and better use of wasteland. E. To check and minimize ground water depletion, promote rainwater harvesting and watershed management.

F 7. address and description of the members of the Governing Body:- NAME ADDRESS DESCRIPTION 1. Mr. C 4. H Address Member . A 2. Mr. Mr. Mr. Mr. D 5. Mr.4. Mr. G Address Address Address Address Address Address Address President Vice-president Secretary Assistant Secretary Treasure Member Member 8. B 3.E 6.The names. Mr.

2. …………………………….. ……………………………. Address Address Address Occupation Professor Ex. ……………………………… Address Service 7.. Signature 1. Professor 3. Address Service Witness: Signature Address Occupation . address and occupations are hereunto subscribed are desirous of being formed into an association in pursuanc of this Memorandum of Association. We. ………………………… Address Consultant 4. ………………………… Address Social Worker 5.5. the several persons whose names. Address Social worker 6. ……………………………. ………………………….

XXVI OF 1961.may be admitted as ordinary member of the society.Any person qualified to be member by paying or having paid a sum of Rs. the date of admission and the date of cessation. c) On his/her conviction of any offence in connection with the formation promotion. b) on his/her becoming insane or insolvent. CESSATION OF MEMBERSHIP: Any member of the society shall cease to be a member: a) On his/her resignation from membership by a letter addressed to the Secretary. a) Life members:. REGULATIONS OF (Write name of NGO/Society here) MEMBERSHIP. The monthly subscription of the society will be Rs. QUALIFICATION & ADMISSION: The following persons are eligible for membership of the society:Any person who has attained the age of 18 years and who agrees in writing to be bound by the Memorandum of Association & Regulations of the society.THE WEST BENGSL SOCIETIES REGISTRATION ACT. 1. . addresses and their occupations. 10/-only. 2. CLASS OF MEMBERS: a) Life members. d) e) Management or conduct of affairs of a society or a body corporate or of any. C) Ordinary members. 5. 101/. 4. REGISTER OF MEMBERS: The society shall maintain a Register of Members containing the names. Offence involving moral turpitude.001/. 3. b) Founder members.or endowing movable to be elected a Life Member of the society by the Governing Body. b) Founder Members:The signatory to the memorandum of the Association shall be the Founder Member of the society and will remain so till life and will be entitled to all rights and privileges of members. The Register will be kept open for inspection of the members of the society on requisition. b) Ordinary Members: Any person qualified to be member paying ordinary Membership fee of Rs.

Assistant Secretary. 6. f) Defaulting members shall not be allowed to take part or vote at any meeting. TERM OF ELECTION: All members of the Executive Committee shall retire at the Annual General Meeting every following their election when the new Executive Committee shall be formed. 7. 8. c) To inspect the accounts of the society on appointment with the secretary. d) To forego his/her membership after due information in writing to the Executive Committee. b) He/She absents himself/herself from three consecutive meeting of the Executive Committee without any leave or without reasonable grounds. The office-bearers shall be elected by the Executive Committee from among themself in the first meeting of the Executive Committee. b) To submit suggestion for discussion to the Executive Committee on any matter. 9.5. c) He/She is convicted of affairs of a society or a body corporate or any offence. Treasurer and Members. Any 7 members of the Executive Committee may requisition the meeting of the Executive Committee and the Secretary shall summon the same within 7 days and failing which the President or the requisitions may do so provided no business other than that specified in the notice shall be transacted at such meeting . e) To pay his/her subscription within the prescribed time. and g) Members shall have one vote each. RIGHTS & OBLIGATIONS OF MEMBERS: a) Any member has the right to elect and to be elected in any election of the society. COMPOSITION & ELECTION OF THE EXECUTIVE COMMITTEE: The Executive Committee shall be elected by the General Members of the society in the Annual General Meeting and the members of the Executive Committee shall be not less than 7 members who shall be composed of as President. TERMINATION OF MEMBERSHIP: A member of the Executive Committee shall Cease to be of his/her membership if: a) He/She resigns by a letter addressed to the Secretary. MEETING: A meeting of the Executive Committee shall be least once in three months at such time and place as the President or the Secretary may determine. Secretary. Vice-President.

11. 15) BOOKS OF ACCOUNTS. d) To keep proper accounts of the society and to open bank account in the name of the society in one or more of the bank. b) To appoint sub-committees with such power and duties as may be considered necessary in the interest of the society c) To accept gift movable or immovable properties for the use of the society. PROCEDURE OF THE MEETING: The President or in his absence the members present shall elect a chairman of the meeting.1885. The President or the Chairman shall have a 2nd or casting vote in addition to his own vote in the case of equal number of votes for and against. To sell.10. The funds of the society shall be kept in the Banks/Post office and be invested in any securities as specified in u/s 20 of India Trust Act. 14) SAFE CUSTODY OF FUNDS: The Executive committee of the society shall be responsible for the custody of the funds and assets of the Society. mortgage or otherwise dispose of and deal with all or any part of the property of the society as deemed necessary or expedient for the use of the society. Emergency meeting may be called on 24 hours notice 1/3rd members personally present shall constitute a quorum for the meeting and if a quorum is not present may adjourn the meeting. time and the general nature of work and business to be transacted shall be given to every member of the Executive Committee. 13) BANK OPERATION: The BANK accounts of the society shall be operated by the Secretary and Treasurer jointly. INSPECTION OF & AUDIT: The books of Accounts and other statutory books shall be kept at the registered office of the Society and shall be kept open for inspection of the members of the Executive Committee during usual office hours and the same shall be kept open the inspection of the members of the society at such time and place as the . NOTICE: 7 days notice of the meeting specifying the place. All questions before the meeting will be decided by a majority of vote each member having one vote. POWER & DUTIES OF THE EXECUTIVE COMMITTEE: The executive shall have power of supervision and conduct over all the affairs of the Society and in particular shall discharge the following duties:a) To summon the annual general meeting of the society. 12). lease.

Executive Committee direct on a written request made by any member. 19) ANNUAL GENERAL MEETING: The society shall hold an annual general meeting every year and not more than 15 Months shall elapse between two successive annual general meetings. c) To appoint qualified auditor or auditors. There shall be three kinds of general meeting: (a) Ordinary General Meeting (b) Annual General Meeting (c) Special General Meeting. 22) SPECIAL GENERAL MEETING. 21) THE BUSINESS TO BE TRANSACTED AT THE ANNUAL GENERAL MEETING SHALL BE: a) To confirm the minutes of the last annual general meeting and of special meeting if any. place. b) To pass audited accounts for the said year. At least 14 days notices shall be given for Special General Meeting . day and hour shall be given to every member of the society. 20) QUORUM: The quorum for transaction of any business in ordinary general meeting and annual meeting shall be 1/3rd of the total number of members personally present. 16) ACCOUNTING YEAR: The Accounting year of the society shall be from 1st April to 31st March of the following year. The society shall hold an ordinary general meeting as and when necessary. The society shall maintain accounts which will be audited by a qualified auditor or auditors. d) To elect the Executive Committee Members. b) To adopt with or without modification the report of the working of the society for the previous year ended. At least 14 days notice specifying the time. day and hour shall be given to every member of the society. place. 17) GENERAL MEETING. a) A Special General Meeting may be convened by the Executive committee at any time in view of urgency of its matter. At least 7 to 14 days notices specifying the time. 18) ORDINARY GENERAL MEETING.

after dissolution as per provision of the Act. B) VICE-PRESIDENT: Shall assist the President in all affairs of the society.b) A Special General Meeting shall be convened by the Secretary if 2/3rd members of the society requisitioned such meeting specifying the nature of the business to be transacted at the meeting. he shall have the powers and perform the duties of the President. (v) Sign on behalf of the society all receipts for all sums received as subscriptions etc. (ii) Maintain minute books of all meetings. (vii) Transact all other business subject to the direction of the Executive Committee. (vi) Sign and give pay order in all bills for payment. (iii) Issue general circulars and notices. donations and deposit of money and grants and issue receipt for money the proof. E) TREASURER: (i) Shall collect and receive all sorts of subscriptions. (ii) Take all disciplinary actions such as removal. 25) DISSOLUTION: The society may be dissolution by a resolution to the effect passed by the 3/4th of the total members of the society at a general meeting. if any. (ii) Maintain and keep cash book and such others accounts as are necessary. On receipt of such notices the Secretary shall hold such meeting within 21 days. D) ASSISTANT SECRETARY: Shall assist the Secretary in all respect for smooth running of the society. the requisitions shall hold such meeting provided no business other than that specified in the notices shall be transact 23) DUTIES OF OFFICE BEARERS: A) PRESIDENT: (i) shall preside over all meetings of the society. . rescinded or added to only by resolutions passed by the ¾ th majority of the members of the society present at a general meeting. in consultation with the Executive Committee. The said meeting also decides the manner of disbursement of the funds & assets of the society. C) SECRETARY: (i) shall convene all meeting of the society. In the absence of the President. 24) ALTERATION OF REGULATIONS: The Executive Committee shall have power to make such bye-laws as may be considered necessary in the interest of the society. (iv) Receive all application for membership which shall be placed before the Executive Committee. dismissal etc. The regulations may be altered modified. In default by the Secretary.

President 2.We the undersigned members of the Governing Body of the society. ………………………… Treasurer . …………………………. Secretary 3. ……………………………. do hereby certify that the above is true copy of the Regulations of the Society. Signature of three members of the Governing Body:Signature Position 1.

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