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OIL RECORD BOOK

PART I - Machinery Space Operations HOW-TO


Updated to reflect changes in line with IMO Resolution MEPC.187(59) effective 01 January 2011 & MEPC.1/Circ.736

All vessel types Collection of oil residues (sludge). Usage of code C.11
Weekly inventory of oil residue (sludge) tanks (tank listed under item 3.1 in the Supplement to the IOPP certificate)
Date dd-mmm-yyyy hh:mm dd-mmm-yyyy hh:mm C Code C Item No. 11.1 11.2 11.3 11.1 11.2 11.3 Record of operation and signature of officer in charge Oil residue (sludge) tank [designation] 3 total capacity 100 m 3 23 m signed: 2.eng John Doe dd-mmm-yyyy Incinerator Settling tank [designation] total capacity 5 m3 2.5 m3 signed: 2.eng John Doe dd-mmm-yyyy

Collection of oil residue (sludge) from Fuel Oil Separator Sludge tank not listed under item 3.1 in the Supplement to the IOPP certificate
Date dd-mmm-yyyy hh:mm Code C Item No. 11.1 11.2 11.3 11.4 Record of operation and signature of officer in charge Oil residue (sludge) tank [designation] total capacity 100 m3 25 m3 2 m3 collected from [identification of source & designation] signed: 2.eng John Doe dd-mmm-yyyy

Quantity of residue retained in the fuel oil separator sludge tank (tank not in the item 3.1) shall not be accounted for.

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

1/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.187(59) effective 01 January 2011 & MEPC.1/Circ.736

Collection of oil residue (sludge) from another tank not listed under item 3.1 in the Supplement to the IOPP certificate (adding fuel oil to a sludge tank)
Date dd-mmm-yyyy hh:mm Code C Item No. 11.1 11.2 11.3 11.4 Record of operation and signature of officer in charge Oil residue (sludge) tank [designation] total capacity 100 m3 28 m3 3 m3 collected from [identification of source & designation] signed: 2.eng John Doe dd-mmm-yyyy

Collection of oil residue (sludge) from tank not listed under item 3.1 in the Supplement to the IOPP certificate (draining aux. engine sump to a sludge tank)
Date dd-mmm-yyyy hh:mm Code C Item No. 11.1 11.2 11.3 11.4 Record of operation and signature of officer in charge Oil residue (sludge) tank [designation] total capacity 100 m3 30 m3 2 m3 collected from [identification of source & designation] signed: 2.eng John Doe dd-mmm-yyyy

Collection of oil residue (sludge) from Bilge water holding tank listed under item 3.3 in the Supplement to the IOPP certificate
Date dd-mmm-yyyy hh:mm Code C Item No. 11.1 11.2 11.3 11.4 Record of operation and signature of officer in charge Oil residue (sludge) tank [designation] total capacity 100 m3 33 m3 3 m3 from clean bilge tank [designation] signed: 3.eng Jane Doe dd-mmm-yyyy Record of operation and signature of officer in charge 3 m3 from clean bilge tank [designation], capacity 150 m3, now 78 m3 from hh:mm to hh:mm to oil residue (sludge) tank [designation] now 53.5 m3 signed: 3.eng Jane Doe dd-mmm-yyyy

Date dd-mmm-yyyy hh:mm

Code D

Item No. 13 14 15.3

As both sludge collection and bilge water disposal shall be recorded, two entries are needed

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

2/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO

Disposal or Transfer of oil residues (sludge). Usage of code C.12


Disposal of oil residue (sludge) via shore connection
Date dd-mmm-yyyy hh:mm Code C Item No. 12.1 Record of operation and signature of officer in charge 45.5 m3 sludge from oil residue (sludge) tank [designation] now 6 m3 to Barge Sludge Maru during portstay Yantian signed: 2.eng John Doe dd-mmm-yyyy

Oil residue (sludge) receiver maybe a barge or tank truck or shore facility Receipt or certificate shall be obtained from oil residue (sludge) receiver and be kept together with the Oil Record Book. If, for some reason, such receipt could not be received onboard, the Master shall make a written statement in lieu.

Draining of water (disposal) from a oil residue (sludge) tank (item 3.1) to a bilge tank (item 3.3)
Date dd-mmm-yyyy hh:mm Code C Item No. 12.2 Record of operation and signature of officer in charge 1 m3 water drained from Incinerator Setting tank [designation] now 3.5 m3 to Bilge water holding tank now 35 m3 signed: 3.eng Jane Doe dd-mmm-yyyy

Collection of bilge water is not to be accounted for, so only one entry is required. Capacity of Oil residue (sludge) tanks shall not be recorded for C.12.x entries

Transfer from one oil residue (sludge) tank to another oil residue (sludge) tank (both listed under item 3.1 in the Supplement to the IOPP certificate
Date dd-mmm-yyyy hh:mm Code C Item No. 12.2. Record of operation and signature of officer in charge 2 m3 sludge transferred from oil residue (sludge) tank 3 3 [designation] now 51.5 m of total capacity 100 m to incinerator settling tank [designation] now 4.5 m3 of total capacity 5 m3 signed: 2.eng John Doe dd-mmm-yyyy

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

3/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.187(59) effective 01 January 2011 & MEPC.1/Circ.736

Disposal (transfer) of oil residues from a oil residue (sludge) tank (item 3.1) to a tank not listed under item 3.1 but mentioned under item 3.2 as means of disposal
Date dd-mmm-yyyy hh:mm Code C Item No. 12.2 Record of operation and signature of officer in charge 6 m3 oil residues from oil residue (sludge) tank [designation] now 3.5 m3 to [tank &designation] now 35 m3 signed: 3.eng Jane Doe dd-mmm-yyyy

Incineration of oil residue (sludge) in Incinerator


Date dd-mmm-yyyy hh:mm Code C Item No. 12.3 Record of operation and signature of officer in charge 3 m3 sludge from Incinerator Service tank [designation] now 0 m3 Burned in Incinerator in 49 hours signed: 2.eng John Doe dd-mmm-yyyy

Burning of oil residue (sludge) in Boiler


Date dd-mmm-yyyy hh:mm Code C Item No. 12.4 Record of operation and signature of officer in charge 5 m3 sludge from Boiler Treatment tank [designation] now 0 m3 Burned in Boiler in 50 hours signed: 2.eng John Doe dd-mmm-yyyy

Evaporation of water (disposal) from a oil residue (sludge) tank (item 3.1)
Date dd-mmm-yyyy hh:mm Code C Item No. 12.4 Record of operation and signature of officer in charge 0.5 m3 water evaporated from Incinerator Setting tank [designation] now 3 m3 signed: 3.eng Jane Doe dd-mmm-yyyy

Regeneration of Fuel from oil residue (sludge)


Date dd-mmm-yyyy hh:mm Code C Item No. 12.4 Record of operation and signature of officer in charge 12m3 sludge disposed by regeneration of 4m3 fuel in tank [designation] and 8m3 of water in Clean Bilge Tank signed: 3.eng Jane Doe dd-mmm-yyyy

Regenerated fuel shall not be used in a SECA / ECA Only permitted if mentioned as an approved means of disposal in the IOPPC Supplement Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

4/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

Non-automatic disposal of engine room bilge water. Usage of Code D


Pumping of bilge water from engine room bilge holding tank overboard
Date dd-mmm-yyyy hh:mm Code D Item No. 13 14 15.1 Record of operation and signature of officer in charge 20 m3 bilge water from Clean bilge holding tank [designation], capacity 150 m3, now 60 m3 Start: dd-mmm-yyyy hh:mm stop: dd-mmm-yyyy hh:mm Through 15 ppm overboard Position start: xx deg xx min Position stop: xx deg xx min signed: 2.eng John Doe dd-mmm-yyyy

Disposal of bilge water from engine room bilge wells or engine room bilge holding tank (item 3.3) to shore reception facility
Date dd-mmm-yyyy hh:mm Code D Item No. 13 14 15.2 Record of operation and signature of officer in charge 15 m3 bilge water from Clean bilge holding tank [designation], capacity 150 m3, now 45 m3 Start: dd-mmm-yyyy hh:mmm stop: dd-mmm-yyyy hh:mm To Barge Bilge Maru during portstay Singapore signed: 2.eng John Doe dd-mmm-yyyy

Bilge water receiver maybe a barge or tank truck or shore facility Receipt or certificate shall be obtained from bilge water receiver and be kept together with the Oil Record Book. If, for some reason, such receipt could not be received onboard, the Master shall make a written statement in lieu.

Pumping of bilge water from engine room bilge wells or engine room bilge holding tank (item 3.3). Also includes transfer between tanks listed in item 3.3.
Date dd-mmm-yyyy hh:mm Code D Item No. 13 14 15.3 Record of operation and signature of officer in charge 2 m3 bilge water from engine room bilge wells, Start: dd-mmm-yyyy hh:mm stop: dd-mmm-yyyy hh:mm To Clean Bilge Tank {designation], now 80m3 signed: 2.eng John Doe dd-mmm-yyyy

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

5/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

Condition of oil filtering equipment. Usage of code F


Failure of Oily Water Separator, Oil Content Meter, Alarm or stopping device
Date dd-mmm-yyyy hh:mm Code F Item No. 19 20 21 Record of operation and signature of officer in charge hh:mm hh:mm Blown fuse due to water in connection box signed: 2.eng John Doe dd-mmm-yyyy

Incase of a failure where the uptime is unknown this should be entered in F 20. This could be when a spare part is required and not available onboard A code I entry should also be made indicating that the overboard valve was sealed shut (stating seal no) owing to non working OWS or OCM On the date where the system is functional again, a new entry, using code F 19 / 20 / 21 should be made where F 19 is the date and time of the initial failure and F 20 is the time the system is functional again

Accidental or other exceptional discharge of oil. Usage of code G


15 ppm alarm system failure
Date dd-mmm-yyyy hh:mm Code G Item No. 22 23 24 25 Record of operation and signature of officer in charge hh:mm Position: xx deg xx min 1 Litre oily residue (state type of oil) Circumstances of the discharge i.e. Failure of the 15 ppm oil monitor. Unit was checked at last engine room inspection at hh:mm [x hours ago]. System now stopped, overboard valve sealed. signed: 3.eng Jane Doe dd-mmm-yyyy

If failure of OWS related equipment is involved, appropriate (F) entry is to be made in ORB. Relevant sections of the SOPEP (SMPEP) to be used to combat oil spills at sea. Circumstances of discharge, in addition to the above could include, but are not limited to 1. Fuel tank overflow 2. Ruptured bunkering hose / flange 3. Fuel tank leakage (due to collision or grounding)

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

6/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

Bunkering of fuel or bulk lubricating oil. Usage of code H


Bunkering of Fuel oil
Date dd-mmm-yyyy hh:mm Code H Item No. 26.1 26.2 26.3 Record of operation and signature of officer in charge Rotterdam Start dd-mmm-yyyy hh:mm Stop dd-mmm-yyyy hh:mm 1200 MT of ISO-RMK55 HFO 2.7% S bunkered in tanks: 1200 MT added to M12 now containing 1300 MT signed: 3.eng Jane Doe dd-mmm-yyyy

Bunkering of Bulk Lubricating oil


Date dd-mmm-yyyy hh:mm Code H Item No. 26.1 26.2 26.4 Record of operation and signature of officer in charge Rotterdam Start dd-mmm-yyyy hh:mm Stop dd-mmm-yyyy hh:mm 20 MT Cylinder Oil bunkered in tanks: 20 MT added to M56 now containing 30 MT signed: 3.eng Jane Doe dd-mmm-yyyy

Separate entries required for fuel oils and lubricating oils to ensure transparency. This entry is not required if lubricating oils are delivered onboard in packaged form (200 lit. drum, etc)

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

7/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

Additional operational procedures and general remarks. Usage of code I


Pumping bilge water from Cargo Hold bilge holding tank to engine room bilge water holding tank
Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge 3 20 m bilge water from Cargo Hold bilge holding tank to clean bilge tank signed: 2.eng John Doe dd-mmm-yyyy

Any collection and transfer of bilge water into the engine room bilge holding tank(s) from the cargo hold bilge tank(s) shall be recorded using code (I).

Routine maintenance of Oily Water Separator


Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge Cleaning of OWS and exchange of filters according to manufactures Manual. signed: 3.eng Jane Doe dd-mmm-yyyy

Periodic check of Oily Discharge Monitor and Stopping Device


Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge Weekly check of zero-adjustment and test of alarm and stopping device. Unit functioning as intended. signed: 3.eng Jane Doe dd-mmm-yyyy

Weekly check or check as required according to the Planned Maintenance system onboard.

Repair and maintenance of any other part of the MARPOL Annex I Engine Room related pollution prevention equipment(s) and system(s)
Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge Repair of incinerator burner due to mis-firing signed: 3.eng Jane Doe dd-mmm-yyyy

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

8/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

Sealing of MARPOL Annex I related valve and/or equipment


Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge Overboard valve VV123 from 15 ppm bilge water separator unit sealed With Multiloc seal no.: xxxxxxxAPM, signed: 3.eng Jane Doe dd-mmm-yyyy

Breaking seal on MARPOL Annex I related valve and/or equipment


Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge Overboard valve VV123 from 15 ppm bilge water separator unit unsealed for normal operation of 15 ppm unit Multiloc seal no.: xxxxxxxAPM, signed: 3.eng Jane Doe dd-mmm-yyyy

Entry pertaining to the crossing of the International Date Line


Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge Date Line crossed signed: 3.eng Jane Doe dd-mmm-yyyy

Entry pertaining to an earlier missed operational entry


Date dd-mmm-yyyy (1) hh:mm dd-mmm-yyyy (2) hh:mm Code I C Item No. Record of operation and signature of officer in charge Entry pertaining to an earlier missed operational entry 6 m3 oil residues from oil residue (sludge) tank [designation] now 3.5 m3 to waste oil tank [designation] now 35 m3 signed: 3.eng John Doe dd-mmm-yyyy (2) signed: 3.eng Jane Doe dd-mmm-yyyy (2)

12.2

Date (1) to be the date of the original operation Date (2) to be the current date i.e. the date the entry is made 2 signatures are required for a missed entry i.e. one from the Officer who missed making the original entry and one from the Officer making the new entry. In case the Officer who missed the original entry is not onboard, the Master or Chief Engineer to sign in lieu

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

9/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

Voluntary declaration of quantities retained in bilge water holding tanks ref. MEPC.1/Circ.640 record weekly
Date dd-mmm-yyyy Code I Item No. Record of operation and signature of officer in charge Weekly Inventory of Bilge Water Tanks (listed under item 3.3.) Clean bilge holding tank [designation], capacity 150 m3, now 60 m3 signed: 2.eng John Doe dd-mmm-yyyy

De-bunkering of Fuel oil


Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge 1200 MT of ISO-RMK55 HFO 2.7% S de-bunkered from tanks: 1200 MT removed from M12 now containing 100 MT De-bunkered in Rotterdam to barge Rot 1 Start dd-mmm-yyyy hh:mm Stop dd-mmm-yyyy hh:mm signed: 3.eng Jane Doe dd-mmm-yyyy

Receipt & Certificate to be got from receiver for amount & type of fuel debunkered

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

10/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

Tankers with slop tanks


Transfer of oil residue (sludge) from engine room oil residue (sludge) tank to deck slop tank
Date dd-mmm-yyyy hh:mm Code C Item No. 12.4 Record of operation and signature of officer in charge 20 m3 sludge from oil residue (sludge) Tank [designation] now 0 m3 Transferred to Deck Slop Tank [designation] signed: 3.eng Jane Doe dd-mmm-yyyy

Requires this method listed in the IOPP Supplement under item 3.2.3 Requires specific approval from Profit Center in each case Requires specific approval from Technical Manager in each case Requires an entry in the Oil Record Book - Part II using code (J) Oily bilge water may also be transferred If sludge / Oily bilge water is transferred from multiple tanks in engine room a separate entry must be made in ORB Part 1 & 2 for each transfer

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

11/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

Supply vessels carrying Cargo Oil


When a Supply Vessels is carrying oil as Cargo then it is mandatory to account for it in an Oil Record Book Part 2 (cargo). There are ownership issues with the oil (traditionally bunkers belong to the ship, cargo belongs to charterers) therefore whether you load it as bunkers or cargo is up to you. What is important to remember is not where the oil is in the ship but where it is in the books. It is perfectly possible to load 100 Tons of Cargo & 100T of FO in the same tank and record it in 2 different books. If it is decided to re-designate some cargo to bunkers or visa versa then this may be just transferred from one book to the other.

If you loaded 200m3 your Fuel Oil as bunkers it would go in Part 1


Date dd-mmm-yyyy hh:mm Code H Item No. 26.1 26.2 26.3 Record of operation and signature of officer in charge Rotterdam dd-mm-yyyy from hh:mm to hh:mm 200 MT of ISO-RMH35 HFO bunkered in tanks: 200 MT added to DB4(S) now containing 250 MT signed: 3.eng Jane Doe dd-mmm-yyyy

If you then decide that you want to deliver 180m3 to a Rig you have to first transfer the oil from Part 1 to Part 2
Date dd-mmm-yyyy hh:mm Code I Item No. Record of operation and signature of officer in charge 180m3 of Bunker HFO in DB4(S) designated as Cargo HFO (see entry in Part 2), 70m3 of Bunker HFO remains. signed: 3.eng Jane Doe dd-mmm-yyyy

You then transfer it into Part 2


Date dd-mmm-yyyy hh:mm Code B B B Item No. 4.1 4.2 5 Record of operation and signature of officer in charge DB4(S) DB4(S) 180m3 of Bunker HFO designated as cargo HFO (see entry in Part 1) giving total of 180m3 DB4(S) contains 70m3 of Bunker HFO and 180m3 of Cargo HFO. signed: 1.off Jim Doe dd-mmm-yyyy

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

12/13

OIL RECORD BOOK


PART I - Machinery Space Operations HOW-TO
Updated to reflect changes in line with IMO Resolution MEPC.18(59) effective 01 January 2011 & MEPC.1/Circ.736

You then unload to rig in Part 2


Date dd-mmm-yyyy hh:mm Code C C C Item No. 6 7 8 Record of operation and signature of officer in charge Platform Alpha III, Gulf of Mexico DB4(S) All Cargo HFO removed from tank signed: 1.off Jim Doe dd-mmm-yyyy

Now all the figures should balance. Similar entries could be made for re-designating Cargo as Bunkers.

Time to be entered in 24 hour hh:mm format stating local time onboard, e.g. 13:45 If not stated otherwise, time is when the operation is completed Date to be entered in dd-mmm-yyyy format, e.g. 16-Mar-2006 Incineration or landing ashore of oily garbage and used filters shall be recorded in the Garbage Log Book only Tamper proof seals used for non MARPOL Annex I systems, i.e. sewage, food waste, etc., are not to be recorded in the ORB. These can be entered in the Engine Log Book or in a seal log book If the OWS is not operational prior to arrival port, the concerned TVO and local authorities MUST be advised. The vessel will require an exemption from the flag state to depart port if the OWS is still not functional. Tank nomenclature should be recorded as per the format noted within the Supplement to the IOPP Certificate All Entries are to be made and signed by the person carrying out the operation and each completed page signed by the Master

Jai K. Alimchandani Version 1.8

7 March 2011

13/13