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COD Technical Reference

Volume VI– Appendices
Table of Contents
Section 1: Glossary........................................................................................................VI – 1 – 1
Glossary of Terms ................................................................................................... VI – 1 – 1
Section 2: Funding Methods ........................................................................................VI – 2 – 1
Current Funding Level ............................................................................................ VI – 2 – 1
Funding Delivery Methods ..................................................................................... VI – 2 – 2
Advanced Funded .................................................................................... VI – 2 – 2
Pushed Cash ............................................................................................ VI – 2 – 2
Funding Controls .................................................................................................... VI – 2 – 2
Advanced Funded .................................................................................... VI – 2 – 3
Pushed Cash/Just-In-Time ...................................................................... VI – 2 – 3
Cash Monitoring 1 (HCM1) .................................................................... VI – 2 – 4
Cash Monitoring 2 (HCM2)..................................................................... VI – 2 – 5
Reimbursement ........................................................................................ VI – 2 – 6
Relationship between DL Processing Options and Funding Controls ..... VI – 2 – 7
Relationship between Pell Processing Options and Funding Controls .... VI – 2 – 7
Relationship between ACG and National SMART Grant Processing Options and
Funding Controls ..................................................................................... VI – 2 – 8
Section 3: Pell Grant Calculation Table .....................................................................VI – 3 – 1
Section 4: State, Jurisdiction, and Country Codes ....................................................VI – 4 – 1
State/Jurisdiction/Country Codes .......................................................................... VI – 4 – 1
State/Jurisdiction Codes .......................................................................... VI – 4 – 1
Country Codes ........................................................................................ VI – 4 – 2
Section 5: System Security ...........................................................................................VI – 5 – 1
Privacy Notice......................................................................................................... VI – 5 – 1
COD Website Access ............................................................................................. VI – 5 – 1
System Administrator Request ............................................................... VI – 5 – 2
Rules of Behavior .................................................................................................. VI – 5 – 4
Introduction ............................................................................................. VI – 5 – 4
Physical Security ..................................................................................... VI – 5 – 4
Computer Virus Protection ..................................................................... VI – 5 – 5
Computer System Responsibilities ......................................................... VI – 5 – 5

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COD Technical Reference
Volume VI – Appendices

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Unofficial use of Government equipment ............................................... VI – 5 – 6
Remote Access ........................................................................................ VI – 5 – 6
Connection to the Internet ....................................................................... VI – 5 – 6
E-mail ...................................................................................................... VI – 5 – 7
Copyright ................................................................................................ VI – 5 – 7
User IDs .................................................................................................. VI – 5 – 7
Passwords ................................................................................................ VI – 5 – 8
Users ....................................................................................................... VI – 5 – 9
Privacy Act Data Protection..................................................................... VI – 5 – 9
Other Policies and Procedures ................................................................ VI – 5 – 9
Section 6: XML Examples ............................................................................................VI – 6 – 1
COD Receipts ......................................................................................................... VI – 6 – 2
ACG, National SMART, Pell and Direct Loan Receipt .......................... VI – 6 – 2
COD Response Documents .................................................................................... VI – 6 – 3
ACG, National SMART, Pell and Direct Loan with Warning Edit ResponseVI – 3
–3
Pell Origination and Disbursement Response........................................ VI – 6 – 13
Pell Award Correction Response ........................................................... VI – 6 – 15
Pell Reject Disbursement Response....................................................... VI – 6 – 17
SSN Date of Birth Reject Response....................................................... VI – 6 – 20
Direct Loan with Anticipated Disbursements and Warning Edits Response
................................................................................................................ VI – 6 – 23
Direct Loan Denied Credit Decision Response ..................................... VI – 6 – 29
Direct Loan Web Origination Response ................................................ VI – 6 – 33
Direct Loan Web Disbursement Response ............................................ VI – 6 – 35
Section 7: Print Specifications and Forms ..................................................................VI – 7 – 1
Direct Loan Print Specifications ............................................................................. VI – 7 – 2
Direct Loan Subsidized/Unsubsidized Disclosure Statement Print Specifications
.................................................................................................................. VI – 7 – 2
Direct Loan PLUS Disclosure Statement Print Specifications .............. VI – 7 – 14
Direct Subsidized/Unsubsidized Loan Master Promissory Note (MPN) Print
Specifications ......................................................................................... VI – 7 – 20
Direct Subsidized/Unsubsidized Loan MPN HERA Addendum Sample................
................................................................................................................ VI – 7 – 22
Direct Subsidized/Unsubsidized Loan MPN Sample ............................ VI – 7 – 23
Direct Subsidized/Unsubsidized Loan Borrower’s Rights and Responsibilities
Statement (BRR) Sample ....................................................................... VI – 7 – 23
Direct PLUS Loan Master Promissory Note (MPN) Print Specifications ...............
................................................................................................................ VI – 7 – 24

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Direct PLUS Loan MPN HERA Addendum ......................................... VI – 7 – 26
Direct PLUS Loan MPN Sample ........................................................... VI – 7 – 28
Direct PLUS Loan MPN Endorser Addendum Sample ......................... VI – 7 – 28
Direct PLUS Loan Borrower’s Rights and Responsibilities Statement (BRR)
Sample.................................................................................................... VI – 7 – 28
Direct PLUS Loan for Graduate Student Borrowers Master Promissory Note
(MPN) Print Specifications .................................................................... VI – 7 – 29
Direct Grad PLUS Loan MPN HERA Addendum Sample ................... VI – 7 – 31
Direct Grad PLUS Loan MPN Sample .................................................. VI – 7 – 33
Direct Grad PLUS Loan MPN Endorser Addendum Sample ................ VI – 7 – 33
Direct Grad PLUS Loan Borrower’s Rights and Responsibilities Statement..........
................................................................................................................ VI – 7 – 33
Pell Grant Print Specifications.............................................................................. VI – 7 – 34
ESOA Print Specifications ..................................................................... VI – 7 – 34
ACG and National SMART Print Specifications ................................................. VI – 7 – 39
ESOA Print Specifications ..................................................................... VI – 7 – 39
Direct Loan Forms ................................................................................................ VI – 7 – 42
Creating Master Promissory Note Paper Manifests ............................... VI – 7 – 42
Revised Direct Subsidized/Unsubsidized Loan Plain Language Disclosure (PLD)
................................................................................................................ VI – 7 – 46
Revised Direct PLUS Loan Plain Language Disclosure (PLD) ............ VI – 7 – 49
Revised Direct Grad PLUS Loan Plain Language Disclosure............... VI – 7 – 52
Section 8: COD Reports ...............................................................................................VI – 8 – 1
Grant Reports .......................................................................................................... VI – 8 – 3
Grant Report Options ............................................................................... VI – 8 – 3
Grant Header/Trailer Options .................................................................. VI – 8 – 5
Grant Header/Trailer Layouts ................................................................ VI – 8 – 10
Data Request Acknowledgement ........................................................... VI – 8 – 15
Edit Codes .............................................................................................. VI – 8 – 20
Batch Edit/Reject Codes ........................................................................ VI – 8 – 21
Data Request Edit Codes ....................................................................... VI – 8 – 29
Multiple Reporting Record (MRR) ........................................................ VI – 8 – 33
Reconciliation Report ............................................................................ VI – 8 – 40
Year-to-Date Record (YTD) .................................................................. VI – 8 – 42
SSN/Name/Date of Birth Change Request ............................................ VI – 8 – 60
Electronic Statement of Account (ESOA) ............................................. VI – 8 – 61
Pending Disbursement List Report ........................................................ VI – 8 – 69
Funded Disbursement List Report ......................................................... VI – 8 – 71
Verification Status Report...................................................................... VI – 8 – 73
Pell POP Report ..................................................................................... VI – 8 – 77

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Direct Loan Reports .............................................................................................. VI – 8 – 81
Direct Loan Reports Options ................................................................. VI – 8 – 81
Direct loan Header/Trailer Layouts ....................................................... VI – 8 – 84
School Account Statement (SAS) .......................................................... VI – 8 – 87
Pending Disbursement List Report ...................................................... VI – 8 – 143
Funded Disbursement List Report ....................................................... VI – 8 – 146
30-Day Warning Report....................................................................... VI – 8 – 149
Inactive Loans Report .......................................................................... VI – 8 – 154
Duplicate Student Borrower Report..................................................... VI – 8 – 157
SSN/Name/Date of Birth Change Report ............................................ VI – 8 – 160
Direct Loan Rebuild Process ............................................................... VI – 8 – 163
Entrance Counseling File/Report ......................................................... VI – 8 – 208
Exit Counseling File/Report ................................................................ VI – 8 – 210
Delinquent Borrower Report................................................................ VI – 8 – 220
MPN Discharge Report ........................................................................ VI – 8 – 229
Expired MPN Report ........................................................................... VI – 8 – 234
MPNs Due to Expire Report ................................................................ VI – 8 – 239
Academic Competitive Grant (ACG) and National Science and Mathematics Access to
Retain Talent Grant (National SMART) Reports ............................................... VI – 8 – 244
ACG and National SMART Report Options ....................................... VI – 8 – 244
ACG Electronic Statement of Account (ESOA) .................................. VI – 8 – 246
National SMART Electronic Statement of Account (ESOA).............. VI – 8 – 256
ACG Multiple Reporting Record (MRR) ............................................ VI – 8 – 266
National SMART Multiple Reporting Record (MRR) ........................ VI – 8 – 271
ACG Reconciliation Report ................................................................. VI – 8 – 276
National SMART Reconciliation Report ............................................. VI – 8 – 279
ACG Year-to-Date Record (YTD)....................................................... VI – 8 – 282
National SMART Year-to-Date Record (YTD) .................................. VI – 8 – 299
ACG Pending Disbursement List......................................................... VI – 8 – 315
National SMART Pending Disbursement List .................................... VI – 8 – 319
Section 9: Rigorous Secondary School Programs of Study, and Eligible Majors... VI – 9 – 1
Introduction............................................................................................................. VI – 9 – 1
Academic Competitiveness Grant (ACG) .............................................................. VI – 9 – 1
First Year Students ................................................................................... VI – 9 – 1
Second Year Students .............................................................................. VI – 9 – 2
Options for Meeting Rigorous Program Definition ................................. VI – 9 – 2
Eligibility/Payment Reason Codes .......................................................... VI – 9 – 2
Rigorous Secondary (High) School Program Codes ............................... VI – 9 – 3
National Science and Mathematics Access to Retain Talent (SMART) Grant ...... VI – 9 – 9
Eligible Majors (Program CIP Code) ...................................................... VI – 9 – 9

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Computer Science .................................................................................... VI – 9 – 9
Engineering ............................................................................................ VI – 9 – 10
Foreign Languages ................................................................................. VI – 9 – 12
Life Sciences .......................................................................................... VI – 9 – 12
Mathematics ........................................................................................... VI – 9 – 15
Physical Sciences ................................................................................... VI – 9 – 15
Technology ............................................................................................ VI – 9 – 16
Multidisciplinary Studies ....................................................................... VI – 9 – 18

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COD Technical Reference
Volume VI – Appendices

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