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COD Technical Reference

Volume III – Direct Loan & Pell Grant
Combination System Supplement
Table of Contents
Volume III, Section 1 – Implementation Guide ...............................................................III-1-1
Table of Contents......................................................................................................... III-1-1
Overview...................................................................................................................... III-1-3
What it Means to be a Combination User..................................................... III-1-3
Organization of this Guide............................................................................ III-1-4
Enhancements and Changes to EDExpress for 2005-2006 ......................................... III-1-5
EDExpress — Global.................................................................................... III-1-5
COD Setup .................................................................................................... III-1-9
COD Prior Year Import ................................................................................ III-1-9
COD Processing (Pell and DL)................................................................... III-1-10
Pell Only Processing ................................................................................... III-1-10
Direct Loan Only Processing ...................................................................... III-1-12
Business Rules ........................................................................................................... III-1-16
2005-2006 COD Message Class Options ................................................... III-1-16
2005-2006 Updates to Valid Date Ranges.................................................. III-1-17
New COD Reports ...................................................................................... III-1-18
Direct Loan Ancillary Services................................................................... III-1-19
Direct Loan MPN, PLUS Credit Decision, and Disclosure Statement....... III-1-20
System Options .......................................................................................................... III-1-28
EDExpress for Windows............................................................................. III-1-28
Combination EDExpress/Custom System .................................................. III-1-29
Interface with Other Software Systems on Campus ................................... III-1-29
Benefits to Using EDExpress...................................................................... III-1-29
PC Requirements for EDExpress................................................................ III-1-30
The Basic Process for Combination Systems ............................................................ III-1-31
Combination System Message Classes...................................................................... III-1-33
Documents .................................................................................................. III-1-33
Combination System Record Layouts ....................................................................... III-1-35
Imports ........................................................................................................ III-1-35
Pell External Imports .................................................................................. III-1-39
Direct Loan External Imports ..................................................................... III-1-41
External Exports (Pell and Direct Loan)..................................................... III-1-49
File Formats ................................................................................................ III-1-50
The Query Function .................................................................................... III-1-53

August 2005 (2005-2006)

COD Technical Reference
Volume III – Direct Loan & Pell Grant Combination System Supplement

Page III - i

Combination System Edits......................................................................................... III-1-56
Example End-of-Entry Edits and Resolution Steps .................................... III-1-56
Volume III, Section 2 - Combination System Message Classes ......................................III-2-1
Table of Contents......................................................................................................... III-2-1
Overview...................................................................................................................... III-2-2
Pell Grant Message Classes ......................................................................................... III-2-3
Direct Loan Message Classes ...................................................................................... III-2-4
COD Message Classes Used by EDExpress................................................................ III-2-5
COD Pell and Direct Loan Data Types......................................................... III-2-5
COD Pell Reports ......................................................................................... III-2-6
COD Direct Loan Reports ............................................................................ III-2-7
Volume III, Section 3 - Combination System Record Layouts.......................................III-3-1
Table of Contents......................................................................................................... III-3-1
Pell Grant Combination Layouts ................................................................................. III-3-2
Pell Grant External Origination Add/Change Record .................................. III-3-2
Pell Grant External Disbursement Add/Change Record............................. III-3-14
Direct Loan Combination Layouts............................................................................. III-3-18
Direct Loan External Import Loan Origination Add File ........................... III-3-18
Direct Loan External Import Change Record ............................................. III-3-32
Direct Loan, Loan Origination External Import Change Field
Numbers Sorted by Field Name Alphabetically ................................... III-3-37
Direct Loan, Loan Origination External Import Change Field
Numbers Sorted by DL Change Number.............................................. III-3-51
Direct Loan External Export....................................................................... III-3-64
Entrance Counseling Results ...................................................................... III-3-87
Exit Counseling Results.............................................................................. III-3-88
Volume III, Section 4 - Combination System Edits .........................................................III-4-1
Table of Contents......................................................................................................... III-4-1
Pell Grant EDExpress Edits ......................................................................................... III-4-2
Direct Loan EDExpress Edits .................................................................................... III-4-15

August 2005 (2005-2006)

COD Technical Reference
Volume III – Direct Loan & Pell Grant Combination System Supplement

Page III - ii