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Program Overview The Primary Care Physician Shadowing Program (PCSP) is sponsored by the Brody School of Medicine, the Student Volunteer Program, East Carolina Scholars Program and the Academic Enrichment Center. The PCSP exposes students to five areas of primary care medicine by pairing them with primary care physicians during a five -week period. Many of today’s primary care physicians have stated that primary care experiences early in their premedical education affected their decisions to pursue careers in primary care. This program supports the mission of the Brody School of Medicine which includes promoting primary care physicians. The experiences of students participating in the program may help them clarify career paths. Additionally, medical schools are also increasingly looking for evidence that applicants have a realistic understanding of the various roles of physicians through shadowing and volunteer experiences in a clinical or hospital setting. Clinical exposure opportunities can be difficult to find and intimidating for students. The PCSP will provide clinical exposure opportunities for students. By participating in PCSP, students will experience a work environment where professionalism, customer-service, and timeliness are important. Goals of the program The shadowing experience includes, but is not limited to: ? Observation in the treatment of patients ? Observation of office/hospital functions and management ? Observation of diagnostic procedures and use of medical equipment ? Observation of healthcare teams Student learning goals/objectives 1. The student will show awareness of current health care issues and needs in Eastern North Carolina. 2. The student will understand the daily activities of primary care physicians. 3. The student will observe patient/physician interactions and problemsolving skills. 4. The student will develop an understanding of and adhere to professional ethics, etiquette, communication and patient confidentiality. 5. The student will develop an appreciation of the roles and responsibilities of the health care team. The Student 1. Gathers information about the program and makes sure that s/he meets the eligibility requirements before applying. 2. Completes and turns in the application by the stated deadline (see timeline). Academic Enrichment Center, Brewster B-103, 328-2645.
3. Completes paperwork with the Student Volunteer Program. Christenbury Gym Rm. 201. 328-6432. 4. Receives notification of acceptance or denial. Eligibility 1. You must be enrolled as a full-time student at East Carolina University. 2. You must be a second year and first-year second semester student. 3. You must have a 3.3 grade point average. 4. You must have completed at least one course in didactic and laboratory study in general biology. 5. You must be available weekly for one of these four hour time blocks: Mondays 1-5p.m., Tuesday 1 -5p.m., Wednesday 1-5p.m., Thursday 15p.m., Friday 1-5p.m. 6. Your application and all paperwork and immunization requirements must be completed by the stated deadline (see timeline). 7. If selected, you must attend a mandatory orientation session. The Selection Process Only students meeting the criteria listed above will be considered for the program. If at any time a student does not meet the criteria (i.e., misses orientation session) s/he will be dropped from the program. In order to ensure fairness in the selection process, students will be selected in the following order: 1. MD/7, Degree in Three, Early Assurance students (must still meet 3.3 gpa and 2 nd year/first-year second semester status) 2. 2nd year students 3. First-year second semester students NOTE: If more students apply than can be accepted, a selection committee of faculty and staff will be formed to decide upon participants. Students Who Are Selected to Participate 1. Attend a MANDATORY orientation program which includes information about ethics, hygiene, safety, OSHA guidelines, interpersonal communication, and behavioral expectations. 2. Completes and turns in all paperwork and immunization requirements by the mandatory orientation date . Student Health Services, Student Health Center, 328-6841 and Academic Enrichment Center, Brewster B-103, 328-2645. These requirements must be completed without exception and include: 1. School of Medicine Employee Health Requirements 2. -TB skin test 3. Assumption of Risk and Release Form 4. Brody School of Medicine Health Questionnaire 5. Brody School of Medicine Visitor Experience Application
6. Immunization Record (to be on file at Student Health Center) 7. HIPAA training video 8. Observation Experience Agreement, Release and Waiver of Liability form. 9. These forms will be sent with the acceptance letter with instructions. 3. Participate in whichever five-week session the y have been assigned. 4. Have an observational role only; are not able to provide direct patient care. 5. Will rotate through five medical departments over the five week period. 6. Contact the physician they will be shadowing the day before their scheduled session to verify times and locations. (Students with sessions on Mondays should contact the physician on the previous Friday.) 7. Have the physician sign log sheet each week to verify attendance. 8. Write weekly journal entries describing experiences and personal reactions to those experiences. 9. Maintain professional standards including: ? Representing ECU in a positive manner ? Arriving on time ? Maintaining a professional appearance by complying with the dress code and wearing a name badge at all times. ? Smiling and making e ye contact ? Maintaining a positive, enthusiastic attitude ? Treating others with respect ? Being honest and dedicated ? Following the Brody School of Medicine’s policies and procedures ? Following directions ? Maintaining confidentiality 10. Complete an evaluation sheet and submit evaluation, attendance log, and journal to the Academic Enrichment Center (Brewster B-103) by the stated deadline (see timeline). Confidentiality “Confidential” means private or not to be disclosed. Confidential information is information that if disclosed could create bias against someone or be detrimental to someone’s well-being. Examples are; sharing a client’s treatment or diagnoses or telling someone about a person seeking treatment. Students should be mindful to not discuss any patient related information to anyone. Confidentiality will be discussed in further detail at orientation. Professional Office Etiquette As mentioned earlier students in the program are representing ECU, more importantly they are representing themselves. The impressions made through behavior are long-lasting. It is in the student’s best interest to maintain
appropriate behavior and be responsible for his/her actions. Etiquette will be discussed in further detail at orientation. Here are some guidelines: Address office personnel as Mr., Mrs., Ms., or Doctor unless asked to do otherwise. Do not chew gum or smoke. Do not use profanity. Do not have friends visit you during your sessions. Do not accept personal phone calls and turn off your cell phone. Professional Dress One’s personal appearance makes an impression on others. During the program students should always present a professional appearance. Guidelines for professional dress will be discussed in further detail at the orientation. Making the Most of the Shadowing Experience Students will be asked to create a journa l highlighting their impressions and new knowledge. This will provide an avenue for the student to reflect on their interactions, experiences and likes/dislikes. Students are also encouraged to get to know the physicians with whom they work to learn from their experiences. If given the opportunity students may want to ask the physician’s about the health profession. Some possible questions are: What was your education preparation for this position? What do you like most about your position? What do you dislike? What are employment prospects in this field? How can I best prepare myself while in college for a career as a physician? Expectations of Physicians 1. The physician will provide opportunities for the students to observe his/her daily activities and interactions with patients. However, please note that not all of the students’ time must be spent in direct observation. The physician may decide what the experience will include, with whom the student will work, and provide information on appropriate protocol for that particular experience. 2. Although discussed at the program orientation session, the physician is strongly encouraged to review appropriate patient confidentiality protocol with the student participants. 3. The physician or a staff member will determine other health care-related activities appropriate for the student’s observation and/or participation. 4. The physician will provide weekly opportunities to address issues raised by either student or physician relative to medical matters and/or patient interactions. 5. The physician has the right to determine appropriate protocol and is empowered to determine situations in which it might be best for the students not to be present in the examination room.
Primary Care Physician Shadowing Program 2004-2005 Timeline Fall 2004 (2- Five week sessions) May-August 2004 August 30 August 30-September 1 Spring 2005 (2- Five week sessions) September-November 2005 January 12 January 13-January 18
Market/Advertise Application and Health Forms Deadline Review of Applications and Selection of Participants Notification of Acceptance Mandatory Orientation (for participants of both five-week sessions) All paperwork due Start of the 1st five-week session Five weeks
September 1 September 2 2:30 or 5:30pm Multipurpose Room, MSC September 13 Week of September 13 September 13-17 September 20-24 September 27-October 1 October 4-October 8 October 11-October 15 October 20 Week of October 25 October 25-29 November 1-5 November 8-12 November 15-19 November 29-December 3 (Thanksgiving BreakNov. 25-26) December 6 (Last day of classDecember 6)
January 19 January 18 or January 19 January 24 Week of January 24 January 24-28 January 31-February 4 February 7-11 February 14-18 February 21-25 February 28 Week of February 28 February 28- March 3 March 7- March 11 March 28-April 1 April 4-8 April 11-15 (Spring Break March- 14-18, Good Friday- March 25) April 18 (Last day of class-April 25)
Evaluations and Journals Due Start of 2nd five-week session Five weeks
Evaluations and Journals Due
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