COUNCIL MEETING MINUTES

THURSDAY, APRIL 12, 2012

CHELSEA TERRACE VR1047
TIME & LOCATION: 6:00 pm Recreation Room 1040 Pacific St Vancouver, B.C. STRATA COUNCIL 2012 PRESIDENT Paul Sprout CHAIRMAN Marcus Von Albrecht VICE-PRESIDENT Eric Starr TREASURER Tony Cheung AT LARGE Larry Perras Payam Kavousian STRATA MANAGER John Poon Direct Phone: (604) 714-6387 Direct Fax: (604) 592-5282 ACCOUTANT 1-877-585-4411 BAYWEST MANAGEMENT #301 – 1195 W. Broadway Vancouver B.C. V6H 3X5 24 Hour Line: (604) 257-0325 ATTENDANCE: Paul Sprout Marcus Von Albrecht Eric Starr Tony Cheung Payam Kavousian Larry Perras John Poon, Baywest Management Corporation Nick Dotsev, Building Manager (1) CALL TO ORDER

The meeting was called to order at 6:20 p.m. by the Strata Manager. A quorum was established and the meeting was declared competent to proceed. (2) ELECTION OF COUNCIL POSITIONS

After a discussion of the various positions and their respective duties, members were elected to the following positions: President: Chairman: Vice-President: Treasurer: At Large: At Large: (3) Paul Sprout Marcus Von Albrcht Eric Starr Tony Cheung Larry Perras Payam Kavousian

APPROVAL OF MEETING MINUTES

It was MOVED/ SECONDED to approve the minutes of the Council Meeting of FEBRUARY 1, 2012. CARRIED (4) FINANCIAL REPORT

4.1 FINANCIAL STATEMENTS The Treasurer MOVED and it was SECONDED to adopt the Financial Statements for the period of January 31, 2012 to March 31, 2012 as distributed. CARRIED 4.2 ACCOUNTS RECEIVABLE

The Strata Manager presented a list of owners in arrears (totalling $14,362.56) as of the date of the meeting to Council for review. The Strata Manager explained that most of the arrears pertain to the first instalment (due on April 1, 2012) of the approved special levy for balconies remediation.

All owners who have yet to submit payment on the first instalment (due and payable by April 1, 2012) of the special levy are reminded to send in their cheque payments to Baywest Management as soon as possible, or make arrangements for direct account withdrawal or payment online. As per Council’s instructions, any unit that has yet to pay the first instalment of the special levy by April 30, 2012 may be assessed a late payment penalty of $50 a month starting on May 1, 2012.

(5) 5.1

BUSINESS ARISING FROM PREVIOUS MEETING PARKING REVIEW

Further to Section 4.1 of the previous meeting minutes, the Strata Council reviewed potential planning and direction with the target of remedying the problem of inadequate number of parking stalls at the building. Council agreed to defer this discussion for future meetings as more time and planning is required on this issue. 5.2 2012 PROJECT PLANNING – PROJECTS IDENTIFIED IN ENGINEERING REPORTS

Further to Section 4.2 of the previous meeting minutes, the Strata Council reviewed the planning for the following four projects as per the recommendations from McCuaig & Associates outlined in both the Building Envelope Condition Assessment (BECA) report and the Reserve Fund Study (RFS): a) Traffic Coating for Interior Parkade Ramp b) Lower-Tiered Roofs Remediation c) Balcony Remediation – 5 units where urgent repairs are required as identified by McCuaig d) New Balcony Rainwater Drainage System After reviewing a project consultant proposal, including services for preparing a full specification for each project, tendering & project management from McCuaig & Associates, Council agreed that the planning for all four projects can proceed ahead with the procurement of proposals from qualified contractors. Council will consider retaining the consultant services of McCuaig & Associates towards the end of the completion of each project to ensure quality and to document any deficiencies. As per the Vice-President’s request, the Strata Manager presented proposals from a contractor on the painting touch-ups of all common areas door frames and elevator door frames, as well as the painting of all common area hallways. As the scope of the quotes appears to be unclear, the Strata Manager was instructed to follow-up with the contractor to seek clarification on the scope quoted. 5.3 LAUNCH OF MYBAYWEST

Further to Section 4.6 of the previous meeting minutes, Council agreed that they will spend more time reviewing myBaywest in order to relay any suggestions and/ or requests to the Baywest IT team for customizing the online portal. The final version of myBaywest will be launched to all owners of Chelsea Terrace once Council has provided the Baywest IT team with the go-ahead. (6) CORRESPONDENCE

Council dealt with correspondence received as follows: 6.1 Council reviewed email correspondence received from an owner with respect to a concern for privacy at the south-side of the building as it was noted that new residents to the building were accessing their unit via their patio. After reviewing the owner’s concern, Council agreed that signage should be posted at the south-side of the building to discourage owners/ residents from using their south-facing patios for accessing their units. 2 Council Meeting Minutes – April12, 2012

VR1047 – Chelsea Terrace

6.2

Council reviewed email correspondence received from an owner with respect to water ingress and mould presence in the unit. As this is one of the units identified as requiring urgent repairs, the Strata Manager was instructed to ensure the contractors who are asked to submit proposals on balcony remediation must include this unit in the scope. Council reviewed email correspondence received from an owner with respect to concrete pavers repairs that are required at the patio deck. The Strata Manager was instructed to contact a contractor about this. NEW BUSINESS WINDOW CLEANING

6.3

(7) 7.1

The Strata Manager presented three window cleaning quotes to Council for review and consideration. As several projects are due to get under way in the next few months, Council agreed to defer the cleaning of all inaccessible windows railing glass until the completion of these projects. 7.2 PARKADE CLEANING

The Strata Manager presented a parkade pressure-washing quote to Council for review and consideration. As the interior parkade ramp traffic coating application is due to take place in the next few months, Council agreed to defer the parkade cleaning until the completion of this project. 7.3 EXTERIOR CLEANING

The Strata Manager presented a proposal from Black Tie Property Services Inc. for various cleaning that is required at the exterior of the building. After reviewing the proposal, Council agreed to approve the cleaning of the north-side entrance area, walkways and stairs, the east-side entrance grounds and surrounding walls, as well as the south-side concrete walls and stairs, at a total cost of $1,200 + HST. The Strata Manager was also instructed to follow-up with the contractor to retain the prices quoted for the exterior cleaning that is required so that Council can review the cleaning once the various projects are completed in a few months. 7.4 LANDSCAPING

Council approved a quote of $183.70 + HST from E. Cordeiro Landscaping Ltd. for the planting of planters in the entrance planter and near the front building sign. The Strata Manager was also instructed to follow-up with the landscaper to ensure preparations are made for any re-plantings that are required in the exterior of the building. 7.5 LOCKER CONTENTS

The Strata Council reviewed a request from an owner for reimbursement for storage locker contents that were damaged by water ingress. After reviewing the owner’s request, as the locker contents fall under an individual owner’s responsibility, the request for reimbursement has been denied. 7.6 LOBBY UPGRADES

The Strata Council briefly discussed plans for potential upgrades to the lobby and the appropriate time-plan to commence such planning. 7.7 OPERATING PROCEDURES

The Operating Procedures, an important guide to the smooth operation of the Strata Corporation, were reviewed and agreed upon by the Strata Council. VR1047 – Chelsea Terrace Council Meeting Minutes – April12, 2012 3

(8)

TERMINATION & NEXT MEETING DATE

There being no further business, the meeting was terminated at 8:20 p.m. The next Council Meeting will be convened on Monday, June 4, 2012 at 6pm.

Please keep these minutes for your files. Should you wish to sell your home you will need to provide them to your realtor. There will be a charge for copies secured through the management company.

VR1047 – Chelsea Terrace

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Council Meeting Minutes – April12, 2012

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