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Directorate: Human Resource Management

RECRUITMENT AND SELECTION CENTRE

RSC VACANCY BULLETIN NO. 1/2013 PUBLIC SERVICE STAFF POSTS

Lower Parliament Street, Cape Town, 8001 tel: +27 21 467 2000 fax: +27 21 467 2996 92 33 22 Safe Schools: 0800 45 46 47

Private Bag X9114, Cape Town, 8000 Employment and salary enquiries: 0861 www.westerncape.gov.za

WESTERN CAPE EDUCATION DEPARTMENT


FOREWORD
The WCED promotes and applies the principles of Employment Equity and is committed to effective and efficient service delivery. Persons with disabilities are welcome to apply and an indication in this regard on the application for employment form (Z 83) will be appreciated. Applicants with disabilities, that are short-listed, are requested to provide information on how the selection process can be adapted to suit their needs for purposes of reasonable accommodation. Kindly indicate disability status to facilitate the process.

You are hereby invited to become a member of a dynamic management team where your competencies and personal qualities can empower our schools, communities and fellow employees.

1. GENERAL INSTRUCTIONS: NB: PLEASE READ THE INSTRUCTIONS CAREFULLY BEFORE APPLYING:
Applicants must complete an application form (Z 83) that must be duly completed with all the required information as requested on the form. The application form Z 83 must be signed and dated by the applicant to ensure that the application is a legitimate application. The application form Z 83 is obtainable from the website of the WCED at http://www.wced.pgwc.gov.za or from any Public Service Department. The post number and/or name of the post applied for must be indicated on your application form. Applicants must submit a detailed up to date CV with an exposition of their training, experience, competencies and previous employment record as well as the names and telephone numbers of three persons willing to act as referees. Certified copies of their original qualifications (degrees, diplomas, certificates etc), valid drivers licence (if applicable) and ID document to be submitted with application forms. Certified copies of service certificates which indicate the exact dates of previous employment if these exact dates not mentioned in their CVs should also be submitted. Applicants in possession of a foreign qualification must attach an evaluation certificate from the South African Qualifications Authority (SAQA) to their application forms. Non-RSA citizens/Permanent resident permit holders must submit a copy of his/her Permanent Resident Permit to his/her application. Please note that a separate application must be submitted if you apply for more than one post. Kindly note that the aforementioned supporting documents will not be returned. Applications without a completed application documents/information will not be considered. form (Z83) and/or the requested

2.

GENERAL INFORMATION: The appointment will be subject to a security clearance and the signing of an annual performance agreement. Furthermore, the appointment is subject to personnel suitability checks that include qualifications, previous employment, criminal records and credit verification as well as reference checking, as directed by the Department of Public Service and Administration. Candidates will be subjected to a competency assessment before final decisions are made in respect of the filling of posts. We offer an attractive all-inclusive remuneration package that consists of a basic salary and a flexible portion.

3. COMMUNICATION Communication will be limited to those applicants who have been short-listed. Applicants are respectfully informed that, if no notification of appointment is received within 3 months after the closing date, they must accept that their application(s) was/were unsuccessful.

4. SELECTION PROCESS It is expected of short-listed candidates to be available for selection interviews on a date, time and place as determined by the WCED. Candidates will be required to complete a work assignment. The WCED reserves the right not to make an appointment to any of the advertised posts.

Enquiries for Education District Office posts to be addressed to the persons regarding further information No 1 2 3 4 5 6 7 8 District Director S Nowers Dr HA Brand M Caroline E Daniels J Beukes C Frolick BJ Loriston F Rhoxo District Office Metro Central Metro North Metro East Metro South West Coast Cape Winelands Overberg Eden & Central Karoo Contact Details (021) 514 6700 (021) 938 3000 (021) 900 7000 (021) 370 2000 (021) 860 1200 (023) 348 4600 (028) 214 7300 (044) 803 8302

5. FORWARDING ADDRESS FOR APPLICATIONS Please forward your application(s) to:


WESTERN CAPE EDUCATION DEPARTMENT RECRUITMENT AND SELECTION CENTRE PRIVATE BAG X 9183 CAPE TOWN 8000 OR HAND DELIVER TO THE WCED CLIENT SERVICES GRAND CENTRAL TOWERS, CAPE TOWN, 2ND FLOOR AND PLACE IN THE POST BOX MARKED: PUBLIC SERVICE.

Under no circumstances must applications be handed to employees of the WCED or any other person to hand in applications at the Recruitment and Selection Centre Office. Postal applications should also not be marked for the attention of the person who has been identified to deal with the enquiries of applicants. Late applications that are received as a result of ignoring this rule will not be considered. Important note: Unidentified, late, e-mail, and/or fax applications will not be considered.

7. CLOSING DATE Closing date for applications: Thursday, 7 February by 16:00. Applications will not be accepted after the closing time and date. It is the sole responsibility of the applicant to ensure that their application(s) reach the WCED by the closing date and time. The WCED cannot be held responsible for postal delays.

Date of issue: 18 January 2013

Post No: Post Title:

PS 1 Deputy Director: Examination Registration, Certification, WalkIn-Centre and Information System

Directorate: Centre: Remuneration: Requirements:

Examination Administration Head Office, Cape Town R 464 919 R 547 656 (per annum plus benefits (salary level 11) An appropriate B Degree (RVQ 13) or equivalent with minimum 3-5 years management experience.

Key Performance Areas:

The KPAs (key performance areas) include: Managing of the Certification process through issuing certificates to full-time and part-time learners. Manage the releasing of results. Manage client enquiries at walk-in Centre. Manage process. Manage, develop and maintain the examination information Systems. Manage of Human resources and Finance. Analyse and provide data on examination results and co-ordinate the examination registration

Competencies: Knowledge: Advanced knowledge of Human Resource Management Advanced knowledge of modern systems of governance and administration Knowledge of the latest advances in public management theory and practice Knowledge of policies of the government of the day Knowledge of global, regional and local political, economic and social affairs impacting on the provincial government of the Western Cape

Knowledge of Constitutional, legal and institutional arrangements governing the South Africa Public Sector Knowledge of inter-governmental and international relations Knowledge of communication, media management, public relations, public participation and public education Policy Development Project co-ordination National and Provincial instruments and legislation pertaining to human resources management with specific reference to the Public Service Amendment Act, Public Service Regulation, Employment Equity Act and Labour Relations Act. Public Service Regulations, Employment Equity Act and Labour Relations Act. Skills:

The skills required of a high level in-house advisor Strong conceptual and formulation skills Strong leadership skills with specific reference to the ability to display thought leadership in complex applications Team building and strong inter-personal skills Outstanding planning, organizing and people management skills Computer literacy (MS Word, MS Excell, Powerpoint, IMS, MS Access) Analytical thinking Strategic thinking Communication Ability to analyze, conceptualize and implement policy Conflict resolution Monitoring, evaluation and reporting Presentation Problem Solving Research Personal attributes:

Ability to work independently and perform under pressure Systematic approach to work

Willingness to render a service to others Integrity and honesty Self-motivation Responsibility Positive attitude and cooperation Reliability Loyalty Politeness Maintenance of confidentiality Ability to work beyond the call of duty Ability to deal with the public Enquiries: Mr A Clausen (021- 467 2946)

Post No: Post Title: Station:

PS 2 Deputy Director: Corporate Services Overberg Education District Office: Caledon

Remuneration:
Requirements: Job Purpose: Competencies:

R464919R547656(perannumplusbenefits(salarylevel11)
An appropriate, recognised minimum 3-year post matric qualification (RQV 13) plus 3 to 5 years management experience. To render corporate services on a district level. Knowledge of the following: Modern systems of governance and administration; The latest advances in public management theory and practice; Policy Development; Project co-ordination; National and Provincial instruments and legislation pertaining to Supply Chain Management, which include: SASA; PFMA; PPPFA; BBBEE; Accounting Officers System (including delegations); Treasury Instructions and Regulation; and Public CPI; SARS; SMME legislation; and WCED policies and procedures; Financial systems; LOGIS; BAS; Hardcat; Sourcelink; LR Service Legislation procedures; Financial Management and management of institution finances; Compliance Management of the financial systems of institutions i.t.o. SASA & PFMA. Skills: Written and verbal communication; Motivational skills;

Interpretation of prescriptions; Organisational skills; Planning; Liaison; Financial Management; Report writing; Capturing of data; Analytical thinking; Computer literate. Personal attributes: Responsible; Reliable; Orderly; Systematic; Selfmotivated; Innovative; Good human relations; Remain calm under pressure; Focused; Disciplined. Duties: Perform all the managerial tasks with regard to the component Corporate Services and give strategic direction to, and manage, policy issues with regard to the functions of the components under his/her command; Communicate on managerial level with regard to the functions of the component.

Line Management: Manage the district Corporate Services unit, which entails the following: Ensure execution of all aspects of Financial Management and SCM at district level, entailing: Manage procurement of furniture and equipment; Administer Sourcelink at district level; Perform stock-take; Process and generate payments, (including leases, advances, municipal accounts, S&T and own services); Monitor financial compliance of institutions in order to effect transfer payments, entailing: Analyse financial statements, WCED 043 and institution budgets to ensure compliance; Verify the compliance of payments of municipal accounts and LTSM; Perform a budget control function in respect of Section 20 schools; Provide a logistical office support service to the district including the management of HRA, HRM and HRD functions pertaining to both Educator and Public Service staff, entailing: Perform a district skills development facilitation function (including DTC); Co-ordinate performance management issues in respect of public servants; Manage Government Transport and public transport at district; Manage Learner Transport Schemes; Provide a registry service (including messenger, driver and operator services); Provide a facilities logistical service (including reception, administrative support, handy man, general assistant and food services); Render administrative advice to district management structures. Human Capital Management: Participation in the recruitment of staff in the subdirectorate in the numbers and grades appropriate to ensure the achievement of the districts Business Plan; Motivate, train and guide staff within the subdirectorate, to achieve and maintain excellence in service delivery; Actively manage the performance, evaluation and rewarding of staff within the subdirectorate; Monitor information capacity building within the subdirectorate; Active involvement in the compilation of a human capital plan, a service delivery improvement programme, and an information resources plan, for the subdirectorate; Promote sound labour relations within the subdirectorate; Actively manage and promote the maintenance of discipline within the Subdirectorate.

Financial Management: Manage the districts budget; Preparing of the Annual and Adjustment Budgets for the district; Direct responsible for the efficient, economic and effective control and management of the districts budget and expenditure; Direct responsible for ensuring that the correct tender and procurement procedures are adhered to in respect of purchases for the district; Reporting to the Director on all aspects of the districts finances; Overall responsible for the management, maintenance and safekeeping of the districts assets; Ensuring that full and proper records of the financial affairs of the district are kept in accordance with any prescribed norms and standards. Enquiries: Mr BJ Loriston at (028) 214 - 7300

Post No: Post Title: Directorate: Remuneration:

PS 3 Assistant Director: Examination Registration (Metropole) Examinations Administration, Head Office, Cape Town. R236 532 R278 616 per annum plus benefits (Salary level 9).

Requirements:

An appropriate B-degree or equivalent with 3 to 5 years supervisory experience OR a senior certificate with at least 6 years supervisory experience plus a valid drivers licence

Job purpose: Duties (KPAs):

Manage and coordinate the examination registration process within the metropole districts.

Registration of candidates Registration of exam centres and combined centres Registration of examiners and markers Registration of checkers Registration of invigilators Human Resource Management

Competencies: Knowledge: Advanced knowledge of Human Resource Management Advanced knowledge of modern systems of governance and administration Knowledge of the latest advances in public management theory and practice Knowledge of policies of the government of the day Knowledge of global, regional and local political, economic and social affairs impacting on the provincial government of the Western Cape Knowledge of Constitutional, legal and institutional arrangements governing the South Africa Public Sector Knowledge of inter-governmental and international relations Knowledge of communication, media management, public relations,

Skills:

public participation and public education Policy Development Project co-ordination National and Provincial instruments and legislation pertaining to human resources management with specific reference to the Public Service Amendment Act, Public Service Regulation, Employment Equity Act and Labour Relations Act. Public Service Regulations, Employment Equity Act and Labour Relations Act.

The skills required of a high level in-house advisor Strong conceptual and formulation skills Strong leadership skills with specific reference to the ability to display thought leadership in complex applications Team building and strong inter-personal skills Outstanding planning, organizing and people management skills Computer literacy (MS Word, MS Excell, Powerpoint, IMS, MS Access) Analytical thinking Strategic thinking Communication Ability to analyze, conceptualize and implement policy Conflict resolution Monitoring, evaluation and reporting Presentation Problem Solving Research

Personal attributes: Ability to work independently and perform under pressure Systematic approach to work Willingness to render a service to others Integrity and honesty Self-motivation Responsibility Positive attitude and cooperation

Reliability Loyalty Politeness Maintenance of confidentiality Ability to work beyond the call of duty Ability to deal with the public

Enquiries: Mr A Clausen (021- 467 2946)

Post No: Post Title: Directorate: Remuneration:

PS 4 Assistant Director: Examination Distribution and Marking Services Examinations Administration, Head Office, Cape Town. R236 532 R278 616 per annum plus benefits (Salary level 9).

Requirements:

An appropriate B-degree or equivalent with 3 to 5 years supervisory experience OR a senior certificate with at least 6 years supervisory experience plus a valid drivers licence

Job purpose: Duties (KPAs):

Management of the Division Examination Distribution and Marking Services

Responsible for processes of transporting and storage of all question papers at Head Office. Responsible for the processes regarding the packing, distribution of Question Papers, Stationary and Mark sheets to Examination Venues. Responsible for the processes regarding the manifesting of mark sheets and scripts. Responsible for the marking and capturing processes Responsible for training of Chief markers, markers, moderators, mark capturers, centre managers, invigilators regarding examination processes Responsible for Information Technology Resourcing within Division .Responsible for Risk Management (Reporting) Human Resource Management Responsible for Divisions Budget

Competencies: Knowledge: Computer literacy (MS Word, MS Excel, Powerpoint, IMS, MS Access) Project Management Relevant National and Provincial legislation and regulations pertaining to

Finance Relevant National and Provincial legislation and regulations pertaining to Human Resource Management

SA Schools Act (as revised) General and Further Education and Training Quality Assurance Act (as revised) Relevant National and Provincial legislation pertaining to Conduct, Administration and Management of Assessment (SC-Report 550 / NSC / ABET) Education Department Service Delivery Charter (Batho Pele) Western Cape Education Department Service Delivery Model National and Provincial Archive Act (as revised) Written and verbal communications (at least 2 official languages of the province) Liaison with people on different levels of organization / private sector Financial Management (budget monitoring) Numerical skills Analytical thinking Planning and organizing Presentation / Facilitation skills People management skills

Skills:

Personal Attributes: Ability to work independently and perform under pressure Systematic approach to work Willingness to render a service to others Integrity and honesty Self-motivation Responsibility Positive attitude and cooperation Reliability Loyalty Politeness Maintenance of confidentiality Ability to work beyond the call of duty Ability to deal with the public

Enquiries: Mr A Clausen (021- 467 2946)

Post No: Post title:

PS 5 Assistant-director: Workplace Skills Plan (Human Resource Development)

Directorate: Remuneration: Note:

Human Resource Management, Head Office, Cape Town R236 532 R278 616 per annum plus benefits (Salary level 9). In addition to the salary mentioned above, this position offers competitive benefits that include an annual service bonus, conditional home owners allowance, pension and medical subsidy.

Requirements:

A relevant three-year degree/diploma in Human Resource Management/Development / Public Management. Relevant exposure and experience (3 5 years) in human resource developments and experience in managing staff; a valid drivers licence. In possession of a Skills Development Facilitator course certificate.

Key Performance Areas:

Facilitate the drafting and implementation of the Workplace skills plan(WSP); Acting as the Skills Development Facilitator (SDF) for the Department; Render support and advice regarding procedures, requirements and prescripts and regarding the WSP systems and processes within the department; Facilitate the Skills Audit in the department through analysing the training needs and trends and impact thereof on performance; Managing the Workplace Skills Development Committee (WSDC) and Departmental Training Committee (DTC) activities; Ensure that quarterly and annual reports are submitted to the relevant SETAs; Monthly reporting and review of progress with the implementation of the Workplace Skills Plan, inclusive of budget spending and

manage the performance of the employees in the unit. Participate in provincial structures. Competencies Knowledge: Public Service Act and Regulations, Employment of Educators Act and Resolutions; Skills Development Act; Employment Equity Act; Public Finance Management Act; Performance Management Systems; Knowledge of relevant National and Provincial Policies and Strategies in relation to human resource development and skills development; labour relations framework including national and provincial collective agreements. Skills: Managerial and leadership skills, analytical skills, facilitation skills, problem solving skills, planning and organizing skills, project administration, written and oral communication skills and Computer Skills (use of relevant IT Software: MS Office Package, electronic e-mailing system and Internet). Attributes: Ability to work under pressure and meet deadlines, responsible, self motivated/disciplined and co-operative, creative and innovative, receptive to suggestions, team player and strong organiser. Enquiries: Matthys Cronje at (021) 467-2480

Post No: Post Title: Directorate: Remuneration: Requirements:

PS 6 Assistant Director: Labour Relations Labour Relations, Head Office, Cape Town R 236 532 R 278 616 per annum plus benefits (Salary Level 9)

An appropriate relevant, recognised degree or diploma. Valid drivers licence Minimum 3 years experience in the Public Sector

Specific requirements: Extensive experience regarding the grievance and dispute process, collective bargaining as well as the HR regulatory framework with regard to public service, Duties: Management and processing of grievances, disputes and misconduct cases Supervise functions of labour relations officers; exercise financial control; investigate matters and represent the WCED when required to do so Preside at misconduct hearings (CS educators and Public Service) Extensive experience in dealing and or managing discipline/ misconduct in the workplace Knowledge of related statutes in the Education Sector The ability to work under pressure, to reason clearly and logically. Good written and communication skills. Willingness to travel frequently and work irregular hours. Computer literacy skills Proven computer literacy skills.

Represent the WCED at various collective bargaining structures (Educators and Public Service Personnel), Train line functionaries in labour relations matters, Draft, implement and monitor operational labour relations policies Keep abreast of change and developments in labour relations and build capacity in order to facilitate labour peace at the institutions managed by the WCED Personnel

Recommendations: Experience in public service/education environment; with specific reference to employment legislation applicable in both instances. Proven communication skills in at least two official languages of the Western Cape Province. Excellent negotiation and facilitation skills. Good interpersonal skills.

Enquiries :

Ms M Knoetze at (021) 467 2950

Post No: Post Title: Directorate Sub-Directorate: Remuneration: Requirements:

PS 7 Assistant Director: e-Learning projects Further Education and Training E-Learning, Head Office, Cape Town R 236 532 R 278 616 per annum plus benefits (Salary Level 9) An appropriate, recognised 3-year post-matric qualification Minimum 3-5 years proven experience in budgeting and financial control of projects.

Key performance areas: Manage all aspects of the roll-out and progress of e-Learning projects on behalf of the Directorate Coordinate and manage the administrative deliverables of all e-Learning projects (requisitions; finances; source documentation; DITCOM; source link) Manage staff who perform the e-Learning related administrative functions (source documents; transfer and BAS documentation; source link; asset management; payment of advances; S & T claims; etc.) Administer and oversee procurement and financial process for all e-Learning deliverables and projects Represent e-Learning at source-link / bid committee meetings Oversee the administrative deliverables with respect to correspondence and filing systems Coordinate and manage relevant processes for e-Learning projects (administer evaluation process of digital resources; manage a database of evaluations; document all processes in appropriate formats) Establish and maintain all operational systems and processes required to perform all core functions effectively, efficiently and timeously Develop in collaboration with DCES guidelines for financial monitoring and reporting for all e-Learning deliverables Liaise with relevant WCED directorates and CeI with respect to e-Learning projects Core duties: Implement strategies to ensure projects are conducted within all relevant financial prescripts Develop and manage a database system to record, monitor and report on all e-Learning projects specifically financial aspects Perform all required tasks with regard to the financial aspects of all e-Learning projects Liaise with and manage communication and collaboration with e-Learning partners and service providers Liaise with WCED directorates, CeI and relevant role-players with respect to e-Learning projects Competencies: Knowledge of: Knowledge of Supply Chain Management practices, processes and procedures, source link process, LOGIS, WCED Accounting System National and Provincial

instruments and legislation pertaining to procurement such as BEE, WCSD, SMME, PFMA, SITA financial systems Project Management methodologies Skills: above average computer literacy (specifically advanced Excel) good written and verbal communications report writing data capturing organisation and planning problem solving and numeracy skills Attributes: Ability to work independently and in a team, adhere to due dates, and work under pressure within tight timeframes Ability to make quick decisions and arrangements as required responsible reliable orderly systematic self-motivated innovative good human relations focused disciplined analytical thinking Enquiries: Ms P Satyo (021) 467-2622/3

Post No: Post Title: Directorate Sub-Directorate: Remuneration: Requirements:

PS 8 Assistant Director: e-Learning projects Further Education and Training E-Learning, Head Office, Cape Town R 236 532 R 278 616 per annum plus benefits (Salary Level 9) An appropriate, recognised 3-year post-matric qualification Minimum of 3-5 years experience in technology provisioning Must be in possession of a valid driving licence Technical knowledge of e-Learning technologies a recommendation

Key performance areas: Project manage and implement technology provisioning and related e-Learning projects in line with WCED strategies, priorities, policies and guidelines Quality assure project plans and related project documents Liaise with CeI for technical specifications and technical evaluation of technology Liaise with and render administrative advice and assistance to district e-Learning staff on e-Learning projects and relevant aspects of technology provisioning Conduct site visits (as necessary) to assist with e-Learning projects Provide advice and assistance with demonstrations and in-house enduser evaluation of emerging technologies Coordinate and manage relevant processes for e-Learning projects (e.g. facilitate meetings with suppliers and vendors) Manage the preparation of source documentation. Core duties: Manage, implement and report on all aspects of the roll-out and progress of e-Learning projects Develop in collaboration with DCES guidelines and templates for project plans for all e-Learning deliverables Assist DCES and district e-Learning staff with the development of project plans Liaise with and manage communication and collaboration with e-Learning technology providers Develop and manage a database system to record, monitor and report on all e-Learning projects including financial aspects Perform all required tasks with regard to the financial aspects of e-Learning projects Manage staff who perform administrative duties related to all e-Learning projects Liaise with WCED directorates, CeI and relevant role-players with respect to e-Learning projects Competencies: Knowledge of: Knowledge of Supply Chain Management practices, processes and procedures including legislation pertaining to provincial ICT standards, SITA, EARB, DITCOM, etc. Development of project plans, operational plans and implementation plans Project Management methodologies WCED e-Vision and Western Cape ICT strategies Technology and related infrastructure provisioning to schools

Skills: above average computer literacy (specifically Excel) good written and verbal communications report writing data capturing organisation and planning problem solving and numeracy skills Attributes: Ability to work independently and in a team, adhere to due dates, and work under pressure within tight timeframes Ability to make quick decisions and arrangements as required responsible reliable orderly systematic self-motivated innovative good human relations focused disciplined analytical thinking Enquiries: Ms P Satyo (021) 467-2622/3

Post No: Post Title: Directorate: Remuneration:

PS 9 Administration Officer: Examination Registration (Metropole): 3 posts Examinations Administration, Head Office, Cape Town. R 160 224 188 739 per annum per annum plus benefits (Salary Level 7)

Requirements: An appropriate degree/diploma with 3 years relevant experience OR a matric qualification with at least 6 years relevant experience in Examinations Administration Recommendation: Valid drivers licence Job purpose: To coordinate the examination registration process within the metropole districts Duties (KPAs): Administering of walk-in centre duties Registration of candidates Registration of exam centres and combined centres Registration of examiners and markers Registration of mark checkers Registration of invigilators Supervision

Competencies: Knowledge: Computer literacy (Ms Word, MS Excel, Powerpoint, IMS, MS Access) Working knowledge of exam databases Knowledge of old SC and new NSC directives Knowledge of exam directives Knowledge of client care and information management Internal and external marketing and communication processes Functions, programmes and projects of the WCED Information in the WCED domain Electronic information content Communication skills Analysing of statistics Verbal and non-verbal Thorough knowledge and understanding of examination policies and Acts

Skills:

Project management Excellent writing skills Conflict resolution skills Ability to work independently and perform under pressure Systematic approach to work Willingness to render a service to others Integrity and honesty Self-motivation Responsibility Positive attitude and cooperation Reliability Loyalty Politeness Maintenance of confidentiality Ability to work beyond the call of duty Ability to deal with the public

Personal attributes:

Enquiries: Mr A Clausen (021- 467 2946)

Post No: Post Title: Sub - Directorate: Centre: Remuneration: Requirements:

PS 10 Safe Schools Call Centre Consultant (2 posts) (1 post Isi-Xhosa and 1 post Afrikaans) Education Safety management Safe Schools Call Centre, Head Office, Cape Town R 160 224 188 739 per annum plus benefits (Salary level 7)

Senior Certificate with 3-5 years appropriate experience. Excellent communication skills in at least two of the official languages of the Western Cape Province. Basic counselling or debriefing skills

Job Purpose: To provide a professional school safety and mediatory Call Centre service to educators, learners and parents, including a first line of support (debriefing) and advice for victims of abuse, violence and crime. Competencies: Active listener and analytical thinker. Ability to stay calm in an emergency and under pressure. Counselling and debriefing skills. Commitment to ongoing knowledge and skills development. Basic knowledge of school dynamics. Must be able to work in a team. Must be polite, reliable, self-motivated and have good interpersonal skills. Good customer service skills. Professional telephone manner. Be computer literate Good written communication and documentation skills

Recommendations: Knowledge of Microsoft Office (Word, Excel and/or Access and GroupWise) Knowledge and experience of the education environment.

Key Performance Areas: Providing a rational safety risk analysis Providing a first line of support to victims of abuse, violence and crime. Managing different categories of victims using psychological management plans to prevent post-traumatic stress disorders. Assessing the situation and identifying, addressing and facilitating the counselling and referral on concurrent issues, using a multi-modal approach. Plan crisis interventions for different categories of crime. Provision of rapid response support with regard to gang presence on school premises, and gang intimidation, threats, shootings and killings. Provision of immediate support and advice to schools in instances of vandalism and property damage, physical assault, stabbing and general fighting/ warfare. Act as referral agency for all calls registered. Provision of an information service to learners, educators, parents, support staff, governing bodies, with regard to issues such as rules, regulations and legislation when it comes to rights, responsibilities/ obligations. Rendering support and advice, or referring calls dealing with safety-related phenomena, including HIV/AIDS, substance abuse, trauma, teenage pregnancies, abortion and general queries. Serving as a crisis management team when required. Psycho-education of client and relevant family members. Collect and analyse data. Utilising the Safety Management budget.

Enquiries: Ms N Khan at 467 2970

Post No: Post title: Remuneration: Directorate: Requirements:

PS 11 Labour Relations Officer: Misconduct, Grievances and Disputes (various posts) R 198 975 R 234 381 per annum plus benefits (Salary level 8). Labour Relations, Head Office, Cape Town

- A B-degree or an equivalent qualification (REQV 13) - 1-2 years relevant experience - Valid codes B or EB drivers license - Working knowledge in two of the three official languages of the Western Cape. Specific requirements: - Willingness to travel frequently and work irregular hours - The ability to work under pressure, to reason clearly and logically - Investigative skills - Good written and verbal skills - Broad knowledge of personnel and labour relations matters - Knowledge of statutes applicable to both the Public Service Sector and Educators Sector Duties: - Represent the WCED at grievance and dispute meetings (Educators and Public Service Personnel, i.e. individual and collective) - Investigate and represent WCED at misconduct hearings (Educators and Public Service) - Advise management on issues pertaining to employment law and labour relations - Provide support functions to line functionaries in respect of labour relations, including misconduct and disputes - Pro-active conflict intervention; promotion of labour peace; liaison with trade unions; conflict resolution over wide spectrum - Providing advice to clients at the institutions of the WCED (Educators and Public Service) - Provide support functions to line functionaries in respect of labour relations, including misconduct and disputes - Pro-active conflict intervention; promotion of labour peace; liaison with trade unions; conflict resolution over wide spectrum - Providing advice to clients at the institutions of the WCED (Educators and Public Service Personnel) on labour related matters - Attend any labour related meetings; if required

- Report writing and writing of submissions with insight Enquiries : Mr F Scholtz at (021) 467-2865; or Ms M Knoetze at (021)467-2372

Post No:

PS 12 Human Resource Practitioner: Recruitment and Selection (various posts) Human Resource Management, Head Office, Cape Town. R 198 975 R 234 381 per annum plus benefits (Salary Level 8) In addition to the salary mentioned above, this position offers competitive benefits that include an annual service bonus, conditional home owners allowance, pension and medical subsidy. A relevant three-year degree/diploma in Human Resource Management/ Public Management or similar; 1-2 years traceable experience in human resource management and recruitment and selection processes. a valid drivers licence. the educator and public service sectors; quality assure the content of adverts; ensure adherence of nominations to relevant prescripts; database management; provide a secretariat function to selection committees; provide support to grievance and dispute processes relating the recruitment and selection; verify qualifications and ensure reference checks; manage render advise on recruitment and selection policies/regulations/resolutions; ensure the effective/ efficient implementation and compliance thereto; analyse trends and issues impacting on recruitment and selection; capture, analyse data/statistics on recruitment and selection and compile management reports; manage the performance of employees in the unit.

Post Title:

Directorate: Remuneration:

Note:

Requirements:

Recommendation:

Key Performance Areas: Co-ordinate the recruitment and selection processes for both

Competencies: Knowledge: Policy Development and Implementation; Public Service Act and Regulations; Employment of Educators Act and Resolutions; Recruitment and Selection process and functions Performance Management Systems; WCED Employment Equity Plan Knowledge of relevant National and Provincial Policies in relation to recruitment and selection, project management; labour relations framework; sense of the demographics of the WCED; relevant exposure to claims administration; knowledge of post levels at

education institutions and school management will be an advantage. Skills: managerial skills, analytical skills, facilitation skills, problem solving skills, planning and organising skills, project management skills, report writing skills, interpersonal skills, demonstrate the ability to use the following IT Software: MS Office Package (MS Word, Excel (Intermediate level), Powerpoint Electronic e-mail system Persal Internet Attributes: ability to work under pressure and meet deadlines, responsible, self motivated/disciplined and co-operative, creative, polite and patience, receptive to suggestions, team player, strong organizer Ms M Mocke at (021) 467 2442 Mr RC De Morney (021) 467 2529

Enquiries:

Post No: Post Title: Directorate: Remuneration: Requirements:

PS 13 Administrative Officer: (Supply Chain Management) (3 posts) Procurement Management, Head Office, Cape Town R 198 975 R 234 381 per annum plus benefits (Salary Level 8) A relevant recognised 3-year qualification (degree or diploma) with 1-2 years experience or a Senior Certificate with 3-5 years experience in the purchasing field, dealing with bids, bid evaluation and contracts management;

Key Performance Areas: Compile bid specifications and draft bid documents in line with the approved procurement goals; Submit specifications to the Specifications Committee and memoranda to the Bid Committee and delegated official motivating the request to invite tenders; Advertise bids in the Government Tender Bulletin and other approved media (where required); Assist with the opening of bids and issue letters of acceptance to the successful bidder; Consult with National Treasury regarding restriction/blacklisting of bidders; Assist with LOGIS transactions. Evaluate bids received and ascertain capability and ability of recommended bidders; Clarify bidders status with National Treasury and verify declarations of interest; Compile memoranda to the Bid Committee and delegated persons regarding the award, rejection or cancellation of bids and presentation of recommendations at the Bid Committee meetings; Administer transversal and departmental contracts; Compile memoranda to the Bid Committee and delegated officials regarding amendment; transfer, cessation, extension and termination of contracts; Investigate and remedy non-performance of contractors;

Maintain a register of poor performers and initiate the restriction procedures; Deal with enquiries from contractors Competencies: Knowledge of Supply Chain Management practices, processes and procedures; Preferential Procurement as well as financial legislation; LOGIS and Sourcelink. Skills: Computer literacy in MS Word and Excel; Good verbal and written communication skills; organisational and planning skills; report writing; problem solving and numeracy skills. Personal attributes: Ability to work within a team as well as independently whilst focussed on achieving targets; Ability to prioritize and organize work whilst functioning under pressure to handle high volumes and meet strict deadlines; disciplined, orderly, systematic, effective communication and maintenance of good interpersonal relations. Applicants which do not reflect the above requirements will not be considered. Enquiries: Mr RL Africa at (021) 467 2819.

Post No: Post Title: Directorate: Remuneration: Requirements:

PS 14 Administrative Officer: (SCM Planning and Policy) Procurement Management, Head Office, Cape Town R 198 975 R 234 381 per annum plus benefits (Salary Level 8) A relevant recognised 3-year qualification (degree or diploma) with 1-2 years experience or a Senior Certificate with 3-5 years experience in the Supply Chain Management filed; Valid Code EB Drivers licence.

Key Performance Areas: Advise of and implementation of SCM policies, procedures, Provincial Treasury Instructions and relevant legislation; Ensure that legislative requirements are met and make recommendations in respect of deviations; Initiate amendments to departmental SCM policy; Provide SCM advice to Responsibility Managers; Compilation of committees within Supply Chain Management; Obtain 3-year procurement plans from Responsibility Managers; Perform needs analysis in consultation with the Responsibility Managers; Compilation of the Departments 3year Procurement Plan; Ensure that the procurement plan is line with the strategic needs time-frames of the Departments strategic plan; Drafting of submissions and letters.; Calculation and verification of commitments in Supply Chain; Supervision of staff. Competencies: Knowledge of Supply Chain Management practices, processes and procedures; Treasury Instructions, PFMA, Preferential Procurement Policy Framework Act (PPPFA) as well as financial legislation; LOGIS, BAS and Sourcelink. Skills: Computer literacy in MS Word and Excel; Good verbal and written communication skills; organisational and planning skills; report writing; problem solving and numeracy skills. Personal attributes: Ability to work within a team as well as independently whilst focussed on achieving targets; Ability to prioritize and organize work whilst functioning under pressure to handle high volumes and meet strict

deadlines; disciplined, orderly, systematic, effective communication and maintenance of good interpersonal relations.

Enquiries:

Mr JT Solomons (021) 467 2818.

Post No; Post Title; Directorate: Remuneration; Requirements: Job purpose:

PS 15 Administrative Clerk (12 posts) Examinations, Head Office, Cape Town R 108 078 R 127 311 per annum plus benefits (Salary level 5) A Senior Certificate (or equivalent qualification). To render an effective administrative support within the department in the area of examinations. To ensure the integrity of information and confidential documents in order that the holder of power can make correct decisions. To exercise at all times a safe and secure environment.

Key performance areas:

Transporting, loading and off loading, Counting, packing and

distribution of question papers Checking and scanning of scripts data capturing capturing of personal information on PERSAL and BAS Filing of documents make Photostat copies Recommendation: Appropriate examination experience and a code 08 drivers license is an advantage Competencies / Skills: computer literacy (GroupWise, MS Word and Excel) good numerical and accuracy skills good computer application technology skills ability to operate copy and fax machines good communication skills in at least two of the official languages of the Western Cape Province Personal attributes: A high level of responsibility and reliability; Honest and polite; Ethical

standards and helpful; Confidentiality; good interpersonal skills; active listener and analytical thinker; ability to work accurately under pressure and meet deadlines; must be able to work in teams; self-motivated; disciplined; must be able to work late hours Enquiries: Mr LC Arendse at (021) 467 2944

Post No: Post Title: Directorate: Remuneration: Requirements:

PS 16 Telecommunications Operator Procurement Management, Head Office, Cape Town R 76 278 to R 89 853 per annum plus benefits (Salary level 3) Senior Certificate plus technical knowledge of telephone network systems.

Key performance areas: Provide a telecommunications support function at Head Office: Administration and arranging the correction of all PABX faults; Administration of the Service Terminal of the telephone system; Administration of new telephone installations; Control over the switchboard (relief duty) whenever required; Procurement of official cell phones for Head Office personnel. Competencies: Broad knowledge and practical experience of the external and internal telephone network systems and ability to work under pressure. Skills: Computer literate; Good verbal communication skills; organisational and planning skills; report writing and problem solving skills. Personal attributes: Ability to prioritize and organize work; disciplined, orderly, systematic, effective communication and maintain good interpersonal relations. Enquiries: Ms R Daniels on (021) 467 2792

Post No: Post Title: Centre: Remuneration:

PS 17 Personal Assistant: Office of the District Director Eden and Central Karoo Education District R 160 224 188 739 per annum plus benefits (Salary Level 7)

Requirements: Senior Certificate with a Secretarial Diploma or relevant equivalent qualification; Computer literacy in MS Word and Excel: minimum of 3 years appropriate experience in office administration or work in an administrative environment Duties (KPAs): Plan activities for example: diary management, travel itineraries, document flow in the office; Analyze documents; compile reports; do basic research; Provide a secretarial/receptionist support service to the Directorate, which includes procurement, maintain a record system, manage assets and record minutes of meetings; Render administrative support services in Directorate; Provide support to manager regarding meetings; Draft submissions, letters, internal memorandums etc.; Establish and maintain procedures and processes to support the smooth functioning of the Directorate Support the Director with budget management including claims, procurement etc. Competencies: Knowledge of the relevant legislation/ policies/ prescripts and procedure; Basic financial administration. Computer literacy in MS Word, PowerPoint and Excel Skills: Sound planning and organising skills; Communicate effectively (written and verbally); Advanced typing. Personal attributes: Must be reliable; have excellent interpersonal relations; be able to work under pressure and make sound judgments. Be customer service oriented and a selfmanaging team player. Enquiries: Ms F Rhoxo at (044) 803 8302

Post No: Post Title: Centre: Remuneration:

PS 18 Personal Assistant: Office of the District Director West Coast Education District R 160 224 188 739 per annum plus benefits (Salary Level 7)

Requirements: Senior Certificate with a Secretarial Diploma or relevant equivalent qualification; Computer literacy in MS Word and Excel: minimum of 3 years appropriate experience in office administration or work in an administrative environment Duties (KPAs): Plan activities for example: diary management, travel itineraries, document flow in the office; Analyze documents; compile reports; do basic research; Provide a secretarial/receptionist support service to the Directorate, which includes procurement, maintain a record system, manage assets and record minutes of meetings; Render administrative support services in Directorate; Provide support to manager regarding meetings; Draft submissions, letters, internal memorandums etc.; Establish and maintain procedures and processes to support the smooth functioning of the Directorate Support the Director with budget management including claims, procurement etc. Competencies: Knowledge of the relevant legislation/ policies/ prescripts and procedure; Basic financial administration. Computer literacy in MS Word, PowerPoint and Excel Skills: Sound planning and organising skills; Communicate effectively (written and verbally); Advanced typing. Personal attributes: Must be reliable; have excellent interpersonal relations; be able to work under pressure and make sound judgments. Be customer service oriented and a self managing team player. Enquiries: Mr J Beukes at (021) 860 1207

Public Service staff posts available:


Post No AA 1 AA 2 AA 3 AA 4 BB 1 BB 2 CC 1 DD 1 DD 2 DD 3 EE 1 EE 2 School Corporate Officer School Corporate Officer Management Information Systems Officer Senior State Accountant: Finance School Corporate Officer Management Information Systems Officer Management Information Systems Officer School Corporate Officer Management Information Systems Officer Senior State Accountant: Finance Assistant Director: HR and Office Support School Corporate Officer Metro Central Circuit 2 Metro Central Circuit 5 Metro Central Metro Central Metro North Circuit 3 Metro North Metro East Metro South Circuit 1 Metro South Metro South West Coast West Coast Circuit 4 Post Title District No. of posts 1 1 2 1 1 2 2 1 2 1 1 1 Advert 2 Advert 2 Advert 4 Advert 3 Advert 2 Advert 4 Advert 4 Advert 2 Advert 4 Advert 3 Advert 1 Advert 2 Advert No

(Clanwilliam) EE 3 School Corporate Officer West Coast Circuit 5 1 Advert 2

(Vredendal) EE 4 EE 5 FF 1 FF 2 Senior State Accountant: Finance Management Information Systems Officer Assistant Director: HR and Office Support School Corporate Officer West Coast West Coast Cape Winelands Cape (Ceres) FF 3 School Corporate Officer Cape Winelands Circuit 5 1 Advert 2 Winelands Circuit 4 1 2 1 1 Advert 3 Advert 4 Advert 1 Advert 2

(Worcester) FF 4 School Corporate Officer Cape Winelands Circuit 7 1 Advert 2

(Worcester) FF 5 School Corporate Officer Cape Winelands Circuit 8 1 Advert 2

(Worcester) FF 6 GG 1 GG 2 Management Information Systems Officer Assistant Director: HR and Office Support School Corporate Officer Cape Winelands Overberg Overberg (Swellendam) GG 3 School Corporate Officer Overberg Circuit 2 1 Circuit 1 2 1 1 Advert 4 Advert 1 Advert 2

(Caledon/Hermanus) GG 4 GG 5 HH 1 School Corporate Officer Senior State Accountant: Finance School Corporate Officer Overberg Circuit 3 (Caledon) Overberg Eden & Central Karoo Circuit 1 1 1 Advert 2 Advert 3 Advert 2

7 (Beaufort West/ Laingsburg) HH 2 School Corporate Officer Eden & Central Karoo 1 (Riversdale) HH 3 HH 4 Senior State Accountant: Finance Management Information Systems Officer Eden & Central Karoo Eden & Central Karoo 1 2 Advert 3 Advert 4 Circuit 1 Advert 2

Advert 1 Post Title: Remuneration: Requirements: Assistant Director: Human Resource & Office Support R236 532 R278 616 per annum plus benefits (Salary Level 9). An appropriate, recognised 3-year post-matric qualification with 3 - 5 years relevant experience. Duties: perform all the managerial tasks with regard to the component HR and Office Support manage policy issues with regard to the functions of the components under his/her command communicate on managerial level with regard to the functions of the component perform and manage staff who perform the following functions: perform a district skills development facilitation function (including DTC) coordinate performance management issues in respect of public servants manage GG and public transport at district manage Learner Transport Schemes provide a registry service (including messenger, driver and operator services) provide a facilities logistical service (including reception, admin support, handyman, Competencies: Knowledge of: WCED systems departmental policies and procedures development of operational plans public service legislation and procedures. Skills: written and verbal communications motivational interpretation of prescriptions organisational planning liaison report writing analytical thinking computer literacy. Attributes: responsible reliable orderly systematic self-motivated innovative good human relations. general assistant and food services) render administrative advice to district management structures.

Advert 2 Post Title Remuneration: Requirements: School Corporate Officer R198 975 R234 381 per annum plus benefits (Salary Level 8). Degree or Diploma in Public Administration / Finance with 25 years relevant administration and/or finance experience Valid Drivers Licence (Code 8 / EB) Recommendation: Certificate in School Business Administration (CSBA) Key Performance Areas: Monitor, evaluate, develop and report on all aspects of School Administration, including Financial Management Monitor, evaluate, develop and report on sound financial administration systems Monitor and evaluate and assist with the development of school corporate policies, including LTS and LTSM management and report on this Monitor and report on Human Resource Management administrative processes Evaluate and report on the Physical Infrastructure and resources of Education Institutions Risk Management Competencies: Knowledge of: Financial systems (e.g. Pastel, SASPAC) departmental policies and procedures including SASA financial management (e.g. budgeting, procurement and reconciliation procedures) Records Management Information Management Systems (EMIS, CEMIS, ISAMS, Excel, Access, Leave System) HR Management School Administration (including LTSM and LTS) Skills: monitoring skills analytical thinking problem solving financial and administrative skills report writing skills computer skills facilitation skills presentation skills motivation skills planning and organisational skills ability to identify non-compliance in terms of resource management Attributes: professional work ethic honesty and integrity innovative practical selfmotivated task and goal directed good planner and organizer good listener good speaker reasoning ability

Advert 3 Post Title: Centre: Remuneration: Requirements: Senior State Accountant: Finance West Coast Education District Office, Paarl R198 975 R234 381 per annum plus benefits (Salary Level 8). An appropriate, recognised 3-year post-matric qualification with 1 2 years experience or Senior Certificate with 3 - 5 years relevant experience. Proficiency in two of the three official languages of the Province. Duties: Perform all the managerial tasks with regard to the component Finance at the district level Manage policy issues with regard to the functions of the components under his/her command. Communicate on managerial level with regard to the functions of the component. Perform and manage staff who perform the following functions: Payment of advances Payment of Municipal accounts Payment of S&T claims Payment of all district own services Policy Development Project co-ordination National and Provincial instruments and legislation pertaining to which include: SASA, PFMA, PPPFA (including regulations), BBBEE, Accounting Officers System, Treasury Instructions, Delegations of the Accounting Officer in terms of the PFMA, CPI, SARS, SMME legislation Skills: Departmental policies and procedures Development of operational plans Financial systems LOGIS BAS Hardcat Sourcelink LR and Public Service Legislation and procedures Motivational, Interpretation of prescriptions, Organisational, Planning, Liaison,

Competencies: Knowledge of:

Financial Management, Report writing, Capturing of data, Analytical thinking, Computer literacy, Numerical skills Attributes: responsible reliable orderly focused on achieving targets systematic innovative focused good human relations self-motivated disciplined Remain calm under pressure.

Advert 4 Post Title: Remuneration: Requirements: Management Information Systems Officer R 160 224 188 739 per annum plus benefits (Salary Level 7) An appropriate, recognised 3-year post-matric qualification with 1 2 years experience experience. or Senior Certificate with 3 - 5 years relevant collate and maintain all Business Co-ordinate,

Information at the District; Proficiency in two of the three official languages of the Province. Duties: Collate all date; Maintain management information systems and report on information; Support District planning and management processes. Competencies: Knowledge of: WCED systems; Policy development; Project co-ordination; Development of operational plans; Whole school evaluation system; System evaluation; Communication strategy and procedures. Skills: Analytical thinking; Interpretation of prescriptions; Data capturing; Computer literacy; numerical; Organising and Planning; Report writing; Written and verbal communication. Attributes: Responsible; Systematic; Innovative; Focused; Good Human

Relations; Self-Motivated.

Z 83 (81/971431)
G.P.-S. 81/97143

R EPUBLIC

OF

S OUTH A FRICA

APPLICATION FOR EMPLOYMENT


A. THE ADVERTISED POST Position for which you are Department where the position applying (as advertised) was advertised

WHAT IS THE PURPOSE OF THIS FORM To assist a government department in selecting a person for an advertised post. This form may be used to identify candidates to be interviewed. Since all applicants cannot be interviewed, you need to fill in this form completely, accurately and legibly. This will help to process your application fairly. WHO SHOULD COMPLETE THIS FORM Only persons wishing to apply for an advertised position in a government department. ADDITIONAL INFORMATION This form requires basic information. Candidates who are selected for interviews will be requested to furnish additional certified information that may be required to make a final selection. SPECIAL NOTES
1 All

Reference number (as stated in If you are offered the position, the advert) when can you start OR how much notice must you serve with your current employer?

B. PERSONAL INFORMATION (please ignore if you have


attached a CV with ALL of the following information) 1

Surname First names Date of birth Identity number 2 Race 3 Gender 3 Do you have a disability? 3 Are you a South African citizen?
African White Coloured Female Yes Yes Indian Male No No

information will be treated with the strictest confidentiality and will not be disclosed or used for any other purpose than to assess the suitability of a person, except in so far as it may be required and permitted by law. Your personal details must correspond with the details in your ID or passport. case of non-South Africans.

If no, what is your nationality? And do you have a valid work permit? Have you been convicted of a criminal offence or been dismissed from employment? 4 If your profession or occupation requires State or official registration, provide date and particulars of registration
Yes Yes No No

2 Passport number in the 3 This information is required

C. HOW DO WE CONTACT YOU Preferred language for correspondence? Telephone number during office hours Preferred method for correspondence Correspondence contact details (in terms of above)
Post

to enable the department to comply with the Employment Equity Act, 1998.
4 This information will only be

(
E-mail

)
Fax

taken into account if it directly relates to the requirements of the position.


5 Applicants with substantial

qualifications or work experience must attach a CV.

D. LANGUAGE PROFICIENCYstate good, fair, or poor


Languages (specify)

Speak Read Write

E. QUALIFICATIONS 5 (please ignore if you have attached a CV with these details)


Name of School / Technical College Highest qualification obtained Year obtained

Tertiary education (complete for each qualification you obtained) Name of institution Name of qualification Year obtained

Current study (institution and qualification):

F. WORK EXPERIENCE 5 (please ignore if you have attached a CV with these details)
Employer (including current employer) From Post held MM YY MM YY To Reason for leaving

If you were previously employed in the Public Service, indicate whether any condition exists that prevents your re-appointment. If yes, provide the name of the previous employing department

Yes

No

G. REFERENCES (please ignore if you have attached a CV with these details)


Name Relationship to you Tel. No. (office hours)

DECLARATION
I declare that all the information provided (including any attachments) is complete and correct to the best of my knowledge. I understand that any false information supplied could lead to my application being disqualified or my discharge if I am appointed. Signature: Date: