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IT ACADEMY LESSON PLAN

Microsoft Publisher
Lesson 5

Turn potential into success

Microso Oce Publisher 2010LessonPlan5

Lesson5: WorkingwithStyle andDesignElements

LearningGoals//Thegoalofthislessonistopreparestudents toworkwithintermediateforma ngelementsthatareavailableinMicroso Publisher2010.Studentswillexperienceusingdesignandforma ngelementstoenhancetextintext

LearningObjec ves On comple on of this lesson, students will be able to do the


following:
Use Publisher styles Work with columns in a publica on Work with text boxes

LessonIntroduc on Students will learn to use styles, format columns, create drop
caps, handle overows, and reverse forma ng to text in a publica on. Student will work with various types of text in text boxes to create a rac ve, easily readable publica ons.

PublisherStyles Instructors should demonstrate to students the following:

Explain that a style is a dened set of text and forma ng a ributes that help to maintain consistent forma ng. Point out that the Publisher styles list is found on the Home Ribbon and styles are shown in the list as they would ap pear in the publica on. Explain that Publisher enables the user to create custom ized styles or modify exis ng styles. Point out that newly created styles will apply only to the publica on for which they were created, but may be im ported into other publica ons to save me. Explain that importance of giving a style a dis nc ve name so it is easily dieren ated from other styles. Demonstrate the number of styles that are predened in Publisher 2010. Demonstrate how to apply a style to selected text using the command on the Home Ribbon.

Microso Oce Publisher 2010LessonPlan5

Demonstrate how to create a new or modify an exis ng style using the New Style command found under the Styles list on the Home Ribbon. Discuss the forma ng op ons that may be applied to a style as seen in the New Style dialog box. Demonstrate how to import a style from another publica on using the Import Styles command in the Styles list on the Home Ribbon. Point out that a style can easily be created from forma ed text. Demonstrate how to create a style from selected text using the Styles list bu on on the Home Ribbon.

WorkingwithColumns Instructors should do the following: inaPublica on Explain that newsle er publica ons are typically created
using mul ple columns for readability.

Point out the loca on of the Columns command in the Para graph group on the Home Ribbon. Demonstrate how to create columns in a publica on using the Columns command on the Home Ribbon. Point out that the spacing op on in the Columns dialog box enables the user to adjust the spacing between columns. Demonstrate how to alter the spacing between columns in the Columns dialog box. Point out that baseline guides may be helpful in determin ing the spacing for mul ple columns. Demonstrate how to adjust column spacing with the base line guides using the Guides command on the Page Design Ribbon.

Microso Oce Publisher 2010LessonPlan5

WorkingwithTextInstructors should do the following: Boxes Explain that text does not always t into one text box and
you may need to con nue the text on another page.

Point out that text overows may be created in Publisher so that the text can ow to the next text box. Explain that when text overows are created, the text in mul ple text boxes is automa cally linked using the Au toow feature. Demonstrate how to format text to overow into another text box by crea ng a link between text boxes using the Cre ate Link command on the Text Box Tools Format Ribbon. Demonstrate how to break a link and prevent text from overowing into another text box using the Break command on the Text Box Tools Format Ribbon. Explain that text boxes may also contain no ca on to tell the reader how to locate other segments of the story. Point out that the Con nued On no ce tells the reader where to nd the next por on of the text. Point out that the Con nued From no ce tells the reader where to nd the texts previous por on. Demonstrate how to format a Con nue On no ce using the Format Text Box dialog box commands on the Text Box Tools Format Ribbon. Demonstrate how to format a Con nue From no ce using the Format Text Box dialog box commands on the Text Box Tools Format Ribbon. Explain that Drop Cap is a forma ng a ribute that enlarges the rst character in a set of text and draws a en on to the beginning of the sec on of text. Point out that the Drop Cap forma ng a ribute may be ap plied to an en re word in the text. Demonstrate how to apply a drop cap to a sec on of text using the command on the Text Box Tools Format Ribbon. Demonstrate how to apply a drop cap to an en re word by increasing the number of le ers the format is applied to in the Drop Cap dialog box. Demonstrate how to remove a drop cap from a sec on of text by choosing the No Drop Cap op on on the Drop Cap command.

Microso Oce Publisher 2010LessonPlan5

Explain that Reverse Text is a format that changes the typi cal look of text to lightcolored text with a dark background. Explain that Reverse Text is a great way to highlight text on a publica on. Point out that any color combina on may be used to create reverse text. Demonstrate how to create the Reverse Text format eect using the commands in the Format group on the Home Rib bon and in the Format Text Box dialog box.

LessonQuiz True/False
1. Microso Publisher 2010 enables to user to dene their own styles or modify exis ng styles. 2. Once a style is created, it may be used only in the publica on for which it was created and may not be used for other publica ons. 3. Columns may be added in a text box using the Columns dia log box, on the Home Ribbon, to select the number of de sired columns. 4. Overows from one text box to another text box are the result of an error in publica on planning. 5. Con nued On/From no ces may be turned on or o for each text box in the publica on. Mul ple Choice 1. A _____ is a dened set of text and forma ng a ributes applied to text in a publica on. a) Design b) Style c) Scheme d) Strategy

Microso Oce Publisher 2010LessonPlan5

2. _____ guides are used to help to align text to the baseline so the text appears balanced among the columns. a) Baseline b) Margin c) Row d) Column 3. Which feature allows text to ow to the next available text box when necessary? a) Overow b) Excess c) Autoow d) Surplus 4. _____ is a forma ng a ribute that enlarges the rst char acter in a text box or paragraph. a) Cap b) Drop Cap c) Superscript d) Subscript 5. What is the text forma ng eect that changes text to ap pear light with a dark background? a) Filled b) Blackened c) Highlighted d) Reversed

Microso Oce Publisher 2010LessonPlan5

QuizAnswers True/False
1. True. 2. False. The style may be imported for use into other publica ons. 3. True. 4. False. Occasionally a text box is not large enough to contain all the text, or a story must be con nued on another page. This results in an overow of the text. 5. True. Mul ple Choice 1. B (Style) 2. A (Baseline) 3. C (AutoFlow) 4. B (Drop Cap) 5. D (Reversed)

ClassProjects HandsOnProjects
Lesson 5Exercise 1 As a work study student in the student success center, you are asked to design a newsle er to update students on various types of social media. Use the text copy in the social_media.txt document, provided by your instructor, to create a newsle er using any template style that you choose. In order to incorpo rate your newest skills, be sure to choose a style from the style gallery and allow for both columns and text overows. Also use a drop cap and reverse text to capture the readers a en on. Check the spelling of the en re publica on for accuracy. Save the publica on with the le nameLesson5_ex1 in the ap propriate storage loca on. Close the publica on and Microso Publisher 2010.

Microso Oce Publisher 2010LessonPlan5

Lesson 5Project 1 Lesson 5Project 1 As assistant publica on specialist with Lincoln Distributors, a As assistant publica on specialist with Lincoln Distributors, a cri cal part of your posi on is to create distribu on materials cri cal part of your posi on is to create distribu on materials for the employees. The company is implemen ng the Man for the employees. The company is implemen ng the Man ageONE Management Standards system and your task is to ageONE Management Standards system and your task is to create distribu on materials to inform the employees about create distribu on materials to inform the employees about the system. Create a newsle er publica on to share infor the system. Create a newsle er publica on to share infor ma on about the system. Use the Lesson5_Project5_datale ma on about the system. Use the Lesson5_Project5_datale for the necessary system informa on to include in the publi for the necessary system informa on to include in the publi ca on. The newsle er should include a style, of your choice, ca on. The newsle er should include a style, of your choice, from the style gallery, columns, text overows, and at least from the style gallery, columns, text overows, and at least one clipart image. Also use a drop cap and reverse text to one clipart image. Also use a drop cap and reverse text to capture the readers a en on. Check the spelling of the en re capture the readers a en on. Check the spelling of the en re publica on for accuracy. publica on for accuracy. Save the publica on with the le nameLesson5_project1in Save the publica on with the le nameLesson5_project1in the appropriate storage loca on. Close the publica on and the appropriate storage loca on. Close the publica on and Microso Publisher 2010. Microso Publisher 2010.