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07

IT AcAdemy Lesson PLAn


microsoft PowerPoint

Turn potential into success

Microsoft Office PowerPoint 2007

Lesson Plans
Introduction

Preparing to teach courses on Microsoft Office 2007 for the first time can be a challenge requiring careful planning and organization. The Microsoft IT Academy provides these lesson plans to help you save time, skillfully manage the teaching environment and successfully communicate the intended lesson. The lesson plans are flexible and have been created in a concise format of small teachable units to allow you to use them with any textbook. To support a textbook independent teaching style, each lesson plan contains suggested demonstrations and explanations. The lesson plans have been developed to be independent of a predefined lesson schedule. Whether the course is taught in either a semester or quarter term format, we suggest the following class format: a 60 minute lesson lecture followed by a 120 minute lab (hands-on performance) session. This model is recommended in order to increase student performance and enhance the knowledge and skills gained through active participation in the course.

each Lesson Plan Includes:


Learning Goals for each lesson. Learning Objectives that may be observed throughout the lesson. Lecture Outline that detail what to present in each class. Highlighted Cautions strategically placed throughout the lesson plan that alert you to common issues students may experience. Discussion Questions that encourage class participation. Tech Tips to remind you of items that may require explanation. Alternative Methods for task completion that explain short cuts. Hot Keys, or keyboard shortcuts, are introduced in the lesson plan to be used at your discretion. Discussion questions at the conclusion of each teachable unit engage students and promote critical thinking. Quick Quiz of multiple choice and true/false type questions. Lesson Projects are provided that directly connect the student with the materials that were provided in the lesson. The projects may be used independent of a textbook or as an assessment to determine skill mastery. To simplify the scoring process, an annotated answer key for each project is included to adequately determine if the learning objective was accomplished through process of lecture and activity. Multimedia resources at the end of each unit pull together a wide variety of online demos, videos, tutorials, quizzes, and E-Learning resources all available for classroom use at no charge through your IT Academy membership. These resources can be used in class or by students as self paced instruction and lesson reinforcement outside of class.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Lesson 1: Understanding Microsoft Office PowerPoint 2007


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully explore and describe the PowerPoint window and to create a new blank presentation. The student will save the presentation, edit the presentation and properly exit the program. On completion of this lesson, students will be able to do the following: On completion of this lesson, students will be able to do the following: Start Microsoft Office PowerPoint 2007 Explore the PowerPoint window Create a new blank presentation Navigate a presentation Change text in the Outline/Slides pane Reverse one or more actions Change and add text in the slide pane Change presentation views Save a presentation

Lesson Introduction

Describe the importance of presentation software and how Microsoft PowerPoint 2007 is used in the workplace. Basic and complex presentation will serve as excellent examples of potential projects that can be completed in PowerPoint. Instructors should do the following: Describe the uses of PowerPoint. Explain the features of slides, speaker notes, handouts, and outlines to students. Demonstrate how to start the PowerPoint program using the Start button lo cated on the Taskbar. Explain to students that an icon for PowerPoint can be placed on the desktop when the program is installed. Describe how to start the PowerPoint program using an icon on the desktop. Alternative Method Describe how to create a PowerPoint icon on the desktop.

starting Microsoft PowerPoint

exploring the PowerPoint Window

Instructors should do the following: Define the terms window, ribbon, group, and screen tip. Point out all of the parts of the PowerPoint window. Point out all of the ribbons and groups in the PowerPoint window. Remind students that their window will not exactly match the book in all situations. Explain personalized ribbons. Demonstrate how to control customization of ribbons using the Customize option found under the PowerPoint Options under the Office Button. Demonstrate how ScreenTips appear on screen to assist in using the PowerPoint program. Explain that ScreenTips can be turned on or off using the Advanced Option on the PowerPoint Options Dialog box. Explain Default View and the three parts (slides/outline, slide, notes) that make up the window in PowerPoint. Instructors should do the following: Explain that the PowerPoint program opens with a blank presentation. Explain the various types of presentations (blank, installed themes, and installed templates) that are available in PowerPoint.

Choosing a Method to start a Presentation

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Demonstrate how to start a new presentation by clicking New under the Office Button. Demonstrate how to start a new presentation from a template by clicking From Installed Design in the New Presentation Dialog Box. Demonstrate how to start a new presentation from an Installed Template by clicking From Installed Template in the New Presentation Dialog Box. Demonstrate how to open an existing presentation by choosing open from the Office Button.

Moving Around the Presentation

Instructors should do the following: Demonstrate how to move through the slide pane using the scroll arrows in the vertical and horizontal scroll bars. Demonstrate how to move through the slide pane using the scroll boxes in the vertical and horizontal scroll bars. Demonstrate how to move through the slide pane using the slide buttons located on the bottom-left corner of the window. Demonstrate how to move through the slide pane using the page up and page down keys on the keyboard. Demonstrate how to move through the slide pane by clicking the slide icons in the Outline tab. Instructors should do the following: Explain that the Outline pane allows the user to concentrate on the content of the slide rather than the design aspect of the slide. Explain that a slide can be edited in either the Outline tab or the slide pane. Demonstrate how to scroll through slides using the Outline tab. Demonstrate how to edit a slide using the Outline tab. Demonstrate how to edit a slide using the slide pane. Instructors should do the following: Explain that actions can be reversed using the Undo command on the Quick Ac cess Menu at the top of the PowerPoint Window. Explain that an undone action can be restored using the Redo command on the Quick Access Menu at the top of the PowerPoint Window. Instructors should do the following: Define the terms text object, title text, paragraph text, and bullet text. Demonstrate how to edit text in the slide pane. Point out the location of a text object, title text, paragraph, or bullet text. Demonstrate how to add additional bullet text to the end of a bullet list. Demonstrate how to close Edit mode by clicking outside of the text object area. Instructors should do the following: Explain all PowerPoint views, including Normal, Slide Sorter, Notes Page, and Slide Show. Demonstrate how to switch views using the View Ribbon. Demonstrate how to switch views using the View Commands in the Presenta tions Groups on the View Ribbon. Explain the various ways to work with your presentation in Normal view. Demonstrate how to modify text in the Outline and Slide pane. Demonstrate how to select slide miniatures in the Slide tab of the Outline and Slides pane. Demonstrate how to work with the slide and its design in the Slide pane. Demonstrate how to add speaker notes to slides in the Notes pane. Explain the various ways to work with your presentation in Slide Sorter view. Demonstrate how to preview an entire presentation as slide miniatures. Demonstrate how to reorganize the slides in the presentation. Explain the various ways to work with your presentation in the Notes Page view. Demonstrate how to add speaker notes in the Notes pane. Demonstrate how to add graphics as notes in the Notes pane.

Changing Text in the slides/Outline Pane

reversing One or More Actions

Changing and Adding Text in the slide Pane

Changing Presentation Views

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Explain the various ways to work with your presentation in the Slide Show view. Demonstrate how to preview slides as an electronic presentation.

saving a Presentation

Instructors should do the following: Explain that saving the presentation will allow for future use of that presentation. Demonstrate that the first time a presentation is saved, the Save As dialog box will be used to assign a storage location and filename. Demonstrate how changes to existing presentations can be saved using the Save button on the Quick Access Toolbar, and that the user will not be prompt ed to change the storage location or the filename when using this option. Demonstrate how to open the Save As dialog box under the Office Button. Demonstrate how to save an existing presentation with a new name or in a new location to create a duplicate. True/False 1. In Microsoft PowerPoint 2007, commands are located within a group. 2. Right-clicking will display the shortcut menu appropriate for the area that you selected. 3. Slides cannot be duplicated in PowerPoint. 4. Frequently used commands are located on the Quick Access Toolbar. 5. Once a slide is inserted into the presentation, the layout of the slide may not be altered. Multiple Choice 1. Microsoft PowerPoint is a _____ program which allows users to create professional slide shows. a. b. c. d. Word Processing Graphic Slide show Presentation graphics

Lesson Quiz

2. When developing a presentation, it is a good rule of thumb to keep the words _____. a. b. c. d. As descriptive and detailed as possible Abbreviated to a minimum (use the less is more principle) As lengthy as possible

3. _____ is the default view in Microsoft PowerPoint 2007. a. b. c. d. Outline Normal Notes Page Slide Show

4. The file name appears in the _____. a. b. c. d. Status bar Quick Access Toolbar Title bar Menu bar

5. Which of the following characters are allowed in a filename? a. b. ? question mark * asterisk

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c. d.

_ underscore : colon

Quiz Answers: True/False 1. 2. 3. 4. 5. True True False, slides may be copied and pasted into the presentation. True False, slide layout may be altered using the layout command on the Home Ribbon.

Multiple Choice 1. 2. 3. 4. 5. D (Presentation Graphics) C (to a minimum) B (Normal) C (Title bar) C ( _ Underscore)

Class Projects

Hands-On Projects Lesson 1Exercise 1 As the Continuing Education Coordinator at Top Line Project Management, you are required to offer a wellness session once per year. In order to expedite the session, you determine that a brief presentation of talking points is necessary. Create a presentation titled Preventing Heart Disease using the data below: 1. Title Slide: Title: Preventing Heart Disease Enter your name as the subheading 2. Slide 2: Enter subtitle Heart disease is the leading cause of death in america. Remove title textbox. Center the subtitle textbox. 3. Slide 3: Enter subtitle Scientists have identified several risk factors that dramati cally effect heart disease. Remove title textbox. Center the subtitle textbox. 4. Slide 4: Enter title Factors include. Enter text: Smoking Diet Exercise Blood pressure 5. Slide 5: Enter subtitle You can control many of the risk factors! Remove title textbox. Center the subtitle textbox. 6. Save the presentation as lesson1ex1a in a new folder named PowerPoint on your network drive. 7. Make the following changes to the presentation in the Outline and Slides pane: On slide 4, add Weight to the bulleted list. On slide 1, change the title to How to Prevent Heart Disease. 8. Save the presentation as lesson1ex1b in the folder called PowerPoint on your network drive. 9. Make the following changes to the presentation in the slide pane:

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On slide 2, capitalize America On slide 3, fix the spelling of the word effect to affect 10. Save the presentation as lesson1ex1c in the PowerPoint folder on your net work drive. 11. Close the presentation and PowerPoint. Lesson 1Project 1 Top Line Project Management requires that all new employees learn the basics of giving a presentation. As coordinator of new employee orientations, you are preparing for an upcoming new employee orientation. A PowerPoint presentation will help organize the information and highlight the crucial points regarding the delivery of a presentation. Create a presentation using the following information: Title slide 1: o Heading Basic Presentation Skills o Subheading your name Slide 2 (bulleted list) Title: General Guidelines for Presentation Design (Part I) o List and Prioritize the top three goals of the presentation o Know your audience o List the major points to be discussed o Understand and set the tone o Design a brief opening Slide 3 (bulleted list) Title: General Guidelines for Presentation Design (Part II) o Present the goals of the presentation o Clarify the presentation benefits o Explain the overall presentation layout o Prepare the body of the presentation (approx. 75% of presentation time) o Design closing o Allow question and answer time. Slide 4 Title: Basic Guidelines for Delivery o Eye Contact o Talk to the audience not your notes o Speak loud, clearly and slower than normal conversation o Vary volume and rate of speech, avoid monotone. o Stand with feet shoulder width apart. o Keep hands still too much hand movement is a distraction. Slide 5: (line 1) Thank you! (line 2) Questions? Save the presentation as Lesson1Project1a in the PowerPoint folder on your storage device. Make the following changes to slide 3 in the Outline pane. o Remove the information in parenthesis on the fourth bullet Make the following changes to slide 4 in the Slide pane. o Place a comma after the word audience on the second bulleted item. o Change work clearly to clear in the third bulleted item. Save the presentation as Lesson1Project1b in the PowerPoint folder on your storage device. Close the presentation and PowerPoint

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement.

IT Academy Program

LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

E-Learning Courses from Microsoft Learning Course 5431: Getting Started with Microsoft Office PowerPoint 2007 Show the class the information for this course and explain that this course is designed to help you get started using Microsoft PowerPoint 2007. Demo: Up to Speed with PowerPoint 2007 Show the class the information for this demonstration and explain that it is designed to help you get familiar with the new design, and to see for yourself that you wont have to learn PowerPoint all over again. Demo: Create a basic presentation quickly Show the class the information for this demonstration and explain that it is designed to help you get started fast with creating your first presentation. Course: Create your first PowerPoint slide show Show the class the information for this course and explain that this course is designed to show you how to create and deliver a Microsoft Office PowerPoint 2007 presentation.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Lesson 2: Working with Slides


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully create a themed presentation as well as make modification to it. The student will insert slides, delete slides and explore the various presentation view in PowerPoint. On completion of this lesson, students will be able to do the following: Create a new presentation from a theme Create a new slide Delete a slide Enter text in the Outline tab Edit text in Normal view Enter speaker notes in the Notes pane and Note Page view Insert slides from other presentations Rearrange slides in Slide Sorter view Show slides in Slide Show view

Lesson Introduction

Describe the importance of being able to apply a theme to a presentation and make other modifications. Discuss the necessity of each presentation view option and how speaker notes can be helpful during a lengthy presentation. Instructors should do the following: Explain the concept of a theme. Point out the various formats and items that are included in a theme. Explain that themes are installed with PowerPoint, but users can design their own personalized themes. Explain to students that additional themes are available for download at http:// office.microsoft.com Remind students how to change views using the commands on the View Ribbon. Demonstrate how to select a new presentation to be created from an installed theme. Point out the numerous themes that are available in PowerPoint by scrolling through the list of templates. Demonstrate how to select an installed theme to apply to the presentation by clicking on the design. Instructors should do the following: Point out the location of placeholders in the presentation. Explain that clicking on a text placeholder will change the placeholder to a text object that can be used for text entry. Demonstrate how to choose a slide for text entry by clicking on the slide in the Outline and Slides pane. Demonstrate how to click the placeholder and begin entering text. Instructors should do the following: Explain that new slides can be placed at any position in the presentation. Explain that, by default, PowerPoint has nine different slide layouts. Scroll through the various choices and explain the layout types. Demonstrate how to insert a new slide immediately after the active slide by clicking the New Slide button on the Home Ribbon. Explain that the position of the new slide can be changed by clicking the slide that you wish for the new slide to appear after, and then inserting a new slide. Demonstrate how to insert a new slide in the middle of the presentation.

Creating a new Presenation from a Theme

entering Text in the slide Pane

Creating a new slide

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Alternative Method Demonstrate how to insert a new slide by using the Insert Command on the Shortcut menu. Demonstrate how to insert a new slide by using the keyboard shortcut CTRL + M.

entering Text in the Outline Tab

Instructors should do the following: Explain that the Outline tab displays the entire presentation in outline format. Explain that the slide icon indicates an individual slide and that the title and text are on the right side of that icon. Demonstrate how to insert a new slide in the Outline tab by clicking in the posi tion of the new slide and clicking the New Slide button on Home Ribbon. Demonstrate how to enter text in the Outline tab by clicking in the position where text should begin and entering the text. Explain that the Promote and Demote buttons on the shortcut menu can control the indentation of the slide text. Demonstrate how to demote title text to body text on the shortcut menu. Demonstrate how to promote body text to title text on the shortcut menu. Instructors should do the following: Explain that a presentation can be edited with ease in the Outline pane or Slide pane. Point out that clicking on a slide icon on the Outline tab will make the slide ac tive. Demonstrate how to edit slide text on the Outline tab. Demonstrate how to edit slide text on the slide pane. Demonstrate how to move a bullet item from one location to another in the bul let list by clicking and dragging the text within the slide. Instructors should do the following: Explain that speaker notes are a special area in which the speaker can make comments about the presentation. Explain that speaker notes are not visible in the presentation and are viewed and printed only by the speaker. Explain that speaker notes can be created in two views: the Notes pane or Notes Page view. Point out that the Notes pane appears below the slide pane in Normal view. Demonstrate how to enter notes in the Notes pane by clicking the placeholder and entering text. Explain that modifying notes in the Notes pane is exactly the same as modifying text on a slide. Explain that entering notes in Notes Page view allows for one slide to be visible at a time, and it allows for a much larger visible notes area. Explain that scrolling through the slides in Notes Page view is done by using the up and down arrow or page-up/page-down keys on the keyboard as well as the scroll wheel on the mouse. Demonstrate how to enter notes on the Notes Page view. Demonstrate how to modify notes on the Notes Page view. Point out that the default zoom on the Notes Page view is small, so some users might desire to magnify the zoom on this view. Demonstrate how to increase the notes page view to a larger size using the Zoom controls on the lower right side of the PowerPoint window. Instructors should do the following: Explain that using previously created slides when creating new presentations is a time-saving technique. Demonstrate how to insert a previously created slide by clicking one of the Slides options on the Insert Ribbon.

editing Text in normal View

enter speaker notes

Inserting slides from Other Presentations

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

rearranging slides in slide sort View

Instructors should do the following: Explain that Slide Sorter view is a quick way to view all slides in the presentation. Demonstrate how to change to Slide Sorter view by choosing Slide Sorter from the View Ribbon. Explain that slides can be rearranged in Slide Sorter view. Demonstrate how to rearrange slides in Slide Sorter view by clicking and dragging the slide to the desired position. Demonstrate how slides can be moved between two open presentations in Slide Sorter view by opening each presentation, changing to Slide Sorter view, then simply dragging the individual slides to the desired position in the window. Instructors should do the following: Explain that Slide Show view is used to show a presentation in full screen view from the first slide to the last slide in the presentation in order by slide number. Demonstrate how to show a presentation in Slide Show view by choosing Slide Show from the View Ribbon. Demonstrate how to advance to the next slide by clicking the left mouse button. Demonstrate how to stop a presentation at any time by right-clicking and choosing End Show from the shortcut menu or by pressing the Escape key on the keyboard. Demonstrate how to control the slide show using the control buttons on the lower left corner of the presentation window. True/False 1. 2. 3. 4. 5. The F1 key will run the slide show. Printing a presentation for future reference is considered good practice. Presentations are saved with a .pptx file extension. New Slides may be inserted at any point in the presentation. Slide layout may be changed using the New Slide command on the Home Ribbon.

showing slides in slide show View

Lesson Quiz

Multiple Choice 1. When preparing for a presentation, the best place is start is by_____. a. b. c. d. establishing a need analyzing the audience determining what is to be included beginning to gather information

2. Information that is to be hidden from the audience should be placed in the _____. a. b. c. d. Outline pane Notes pane View pane Slides area

3. Slide shows may be controlled using the mouse and the _____ keys. a. b. c. d. F1 and F2 Page Up and Page Down Shift and Enter ALT and CTRL

4. _____ are boxes that are displayed in a new slide. a. Text area

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b. c. d.

Place boxes placeholders information boxes

5. _____ is located directly above the Home Ribbon Tab. a. b. c. d. Quick Access Toolbar Standard Toolbar Shortcut Menu Common Toolbar

Quiz Answers: True/False 1. 2. 3. 4. 5. False, the F5 key will run the slide show. False, typically a presentation is not printed. True True False, use the Layout Command on the Home Ribbon.

Multiple Choice 1. 2. 3. 4. 5. A (establishing a need) B (notes pane) B (page up and page down) C (placeholders) A ( Quick Access Toolbar)

Class Projects

Hands-On Projects Lesson 2Exercise 1 As the Continuing Education Coordinator at Top Line Project Management, you are required to offer a wellness session once per year. With the increased interest in the topic, you are preparing for your second presentation this month. Since the last wellness session, you have discovered some new information that you would like to include in the presentation as well as come design aspects you would like to incorporate. Use the current presentation, Lesson2Ex1Data to make the following modifications: 1. Apply the Aspect theme. 2. Insert a title slide after slide 2 remove the title and enter the following text in the subtitle: Only a doctor can diagnose heart disease. 3. Create a new title slide after slide 4, remove the title and enter the following text in the subtitle: Smokers have more than twice the chance of having a heart attack. 4. Create a new title slide before slide 5, remove the title and enter the following text in the subtitle: Diets high in saturated fats and cholesterol increase the risk of heart disease. 5. Move slide 2 to after slide 3. 6. Save the presentation as lesson2ex1 in the PowerPoint folder on your storage device. Lesson 2Project 1 As the Club President for STAR Running Club, you preparing for an upcoming club meeting. You will introduce a membership drive program for the fall. Using the information provided, create a new presentation using the Module theme: o Title Slide:

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

* STAR RUNNING CLUB * Enter your name as the subheading o Slide 2: Where every mile counts! (remove the subtitle placeholder) o Slide 3: Enter text Club Goals: * Promote health and fitness * Encourage group running * Support community runners *Promote community awareness of physical fitness needs o Slide 4: Enter text Weekly Activity Schedule * Monday Gym (run) * Tuesday Community Track (run) * Wednesday Off * Thursday State Park (bike ride) * Friday Off * Saturday Midtown Church (run) * Sunday Off o Slide 5: Enter text Current Membership * 53 Runners * 29 Walkers o Slide 6: Enter text Keep going just one more mile! (remove the sub title placeholder) Save the presentation as Lesson2Project1a in the PowerPoint folder on your storage device. After the Current Membership slide, insert a new title and text slide: o Goal Membership * 100 Runners * 50 Walkers Create speaker notes for the Goal Membership slide to remind the presenter to brainstorm with members about how to increase membership. Insert a note on the slide for the Activity Schedule to remind the presenter to ask for new activity suggestions. Print Preview the speaker notes for this presentation. Save the presentation as Lesson2Project1b in the PowerPoint folder on your storage device.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5432: Working with Slides in Microsoft Office PowerPoint 2007 Show the class the information for this course and explain that this course is designed to help you work with slide presentations in Microsoft PowerPoint 2007. Course: Create your first PowerPoint slide show Show the class the information for this course and explain that this course is designed to show you how to create and deliver a Microsoft Office PowerPoint 2007 presentation.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Lesson 3: Formatting a Presentation for Printing


Learning Objectives

Learning Goals // The goal of this lesson is for students to prepare a presentation for printing. The student will create a header and footer, modify the page setup and determine the appropriate print style for the presentation. On completion of this lesson, students will be able to do the following: Open an existing presentation Add a header and footer Preview a presentation Change the page setup Choose a printer Print slides, audience handouts, and speaker notes

Lesson Introduction

Describe the importance of being mindful of printed materials. It is very important for students to be conservative when printing. Discuss that print speaker notes and audience handouts may not be necessary for all presentations but can be helpful when a detailed topic is being discussed. Instructors should do the following: Explain that existing presentations can be opened and modified. Demonstrate how to open an existing presentation by choosing Open under the Office Button. Alternative Method Demonstrate how to open an existing presentation by double-clicking on the presentation file icon located in your storage device. Demonstrate how to open an existing presentation by using the keyboard shortcut CTRL + O inside of the PowerPoint program window.

Open an existing Presentation

Adding a Header and footer

Instructors should do the following: Explain that a header and footer can allow the user to include vital information on the printed presentation. Demonstrate how to insert a Header and Footer dialog box using the Header and Footer command on the Insert Ribbon. Explain that the placement of items in the header and footer will be controlled by the Slide Master. Demonstrate how to enter header and footer information in Normal View. Demonstrate how to enter header and footer information into notes and hand outs using the Notes and Handouts tab in the Header and Footer dialog box. Instructors should do the following: Explain that previewing a presentation allows the user to proofread the presentation prior to presenting or printing. Demonstrate how to open the Print Preview window using the Print Command under the Office Button. Explain that previewing will also allow the user to preview the notes pages, handouts, and speaker notes. Explain that clicking the pointer will toggle the zoom to magnify or shrink the presentation size. Point out that the print preview window options command will allow the user to view the presentation in color or in black and white, depending upon the installed printers. Demonstrate how to scroll through the various pages of the presentation by clicking the Next Page button or the Previous Page button on the Print Preview ribbon.

Previewing a Presentation

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Demonstrate how to close the Print Preview window by clicking the Close but ton located at the top of the window.

Changing the Page setup

Instructors should do the following: Explain that there are various page size options in PowerPoint. Describe the difference between portrait and landscape orientation. Demonstrate how to change the page setup using the Page Setup Group on the Design Ribbon. Instructors should do the following: Explain that printers are set up in Control Panel. Explain that clicking the Print button under the Office Button will print the pre sentation on the default printer. Demonstrate how to change the default printer using the Printers And Faxes window in Control Panel. Demonstrate how to select an alternative printer using the Print command under the Office Button. Instructors should do the following: Explain that presentations can be printed as slides, speaker notes, handouts, or an outline. Point out the Quick Print Method and explain that this command will only print slides. Explain that the handouts created from a presentation can be printed in a variety of slides per page using the Print command under the Office Button. Demonstrate how to print notes by choosing Print command under the Office Button. Demonstrate how to print multiple copies of a presentation using the Print dialog box. Remind students that the Print dialog box contains a Preview button so that they can preview the presentation prior to printing. Explain the print options Scale to Fit Paper, Frame Slides, Print Comments and Ink Markup, and Print Hidden Slides that are found at the bottom of the print dialog box. Demonstrate how to scale to fit paper using the Print command under the Office Button. Demonstrate how to print hidden slides using the Print command under the Office Button. True/False 1. An existing presentation may be opened in PowerPoint 2007 by double-click ing on the file from the storage device. 2. The presentation name may be verified by reviewing the file name in the status bar. 3. The Quick Print method will enable the user to select to print handouts, notes pages, or slides. 4. Handouts are good to share with the audience for note taking purposes. 5. A header and footer may be applied to the presentation to share additional information in the margin. Multiple Choice 1. Headers or footers may be applied to the presentation using the command on the _____ Ribbon. a. b. c. d. Home Insert Design Print

Choosing a Printer

Printing a Presentation

Lesson Quiz

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

2. Printing the presentation in _____ will conserve ink and may be selected using the Print What area of the Print dialog box. a. b. c. d. Slides Color Grayscale 6 slides per page

3. When choosing the number of slides to print per page, there are ____ formats to choose from. a. b. c. d. five three six seven

4. The _____ area of the print dialog box allows the users to select the slide numbers or slide range to print. a. b. c. d. Print range Print what Handouts Printer

5. Which of the following is not a option to select on the Insert Header/Footer dialog box.? a. b. c. d. Slide Number Date and Time Footer Username

Quiz Answers: True/False 1. 2. 3. 4. 5. True False, review the program title bar. False, Quick Print will only print sides. True True

Multiple Choice 1. 2. 3. 4. 5. B (Insert) C (Grayscale) C (six) A (print range) D ( Username)

Class Projects

Hands-On Projects Lesson 3Exercise 1 As the Continuing Education Coordinator at Top Line Project Management, you are required to offer a wellness sessions and are working to plan the next sessions. You are working with a presentation from a previous session and want to share some printed information with the planning committee. Open lesson3ex_data from the student data files, and make the following modifications to the presentation prior to sharing with the group.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

1. Create a footer for all slides that includes the student name and fixed date. 2. Preview the presentation. 3. Resize the graphic to look appropriate. 4. Print the presentation slides. 5. Save the presentation as lesson3ex1a in a new folder named PowerPoint on your storage device. 6. Select only slide 1 for printing. 7. Print in pure black and white. 8. Save the presentation as lesson3ex1b in the folder named PowerPoint on your storage device. Lesson 3Project 1 As the Club President for STAR Running Club, you preparing for an upcoming club meeting. You will introduce a membership drive program for the fall but would like to share this presentation in printed format as well as on screen. Open the Lesson3project1_data presentation, and complete the following: Create a footer on the slides that includes the date and the slide number. Create notes pages for the presentation. On the notes pages, apply a header that includes the student name. Preview the presentation to ensure that all headers and footers are positioned correctly. Print the notes in grayscale. Save the presentation as Lesson3Project1a in the PowerPoint folder on your storage device. Print the slides 3 and 4 in pure black and white Save the presentation as Lesson3Project1b in the PowerPoint folder on your network drive. Close the presentation and PowerPoint.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5436: Delivering Presentations Using Microsoft Office PowerPoint 2007 Show the class the information for this course and explain that this course is designed to help you learn the skills and knowledge you will need to print and deliver a presentation in Microsoft Office PowerPoint 2007. Course: Add headers and footers to presentations handouts Show the class the information for this course and explain that this course is designed to show you how to add headers and footers to your presentation handouts in PowerPoint 2007, and how to change their look or position on the page. Course: Add slide numbers and other footers to slides Show the class the information for this course and explain that this course is designed to show you how to footers to your slides in PowerPoint 2007, and how to format them on the slide master. Demo: Add headers and footers to a presentation Show the class the information for this demonstration and explain that this demonstration is designed to show you how to put on your slides and handouts by using headers and footers. Demo: Preview and review a presentation Show the class the information for this demonstration and explain that this demonstration is designed to show you how to preview the presentation on your computer and proof for errors.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Lesson 4: Working with a Presentation Outline


Learning Objectives

Learning Goals // The goal of this lesson is for students to learn to create a presentation from an existing Microsoft Word Outline as well as create an outline from a presentation. Student will learn to delete slides and text as well as format text in the outline pane. Students will also learn to rearrange slides within the presentation. On completion of this lesson, students will be able to do the following: Create a blank presentation View and enter text in an outline Insert an outline from Microsoft Word Change the view of an outline Select text and delete slides in the outline Rearrange slides, paragraphs, and text Format text in an outline Send an outline or slides to Word Save a presentation as an outline

Lesson Introduction

Describe the importance of reusing materials and information that exist. This assists in being productive in the workplace. It is very important for students to learn to rearrange or delete slides for presentation and placement purposes. Discuss that the ability to save a presentation as a Microsoft Word Outline will save time and enable the information to be used in another setting. Instructors should do the following: Explain that one way to create a presentation is to concentrate first on the content of the presentation. Point out that the content of the presentation is the most important aspect and should be focused on during creation. Demonstrate how to open a new presentation using the New button under the Office Button. Instructors should do the following: Explain that entering the text on the Outline and Slides pane will enable the student to focus on content rather than design. Demonstrate how to change to the Outline and Slides pane by clicking the Outline Tab. Demonstrate how to enter text on the Outline tab of the Outline And Slides pane. Instructors should do the following: Explain that any outline that is created as a Word format (.docx), rich text format (.rtf), or plain text format (.txt) document can be imported into a presentation in PowerPoint. Point out that this Insert Outline option will save time in creating a presentation if the content is already available in a document. Explain that outline levels can be altered after the content is inserted into PowerPoint. Demonstrate how to insert content into a presentation using the New Slides from Outline Command in the Slide Group on the Home Ribbon. Instructors should do the following: Explain that changing the zoom scale on a presentation will alter the size of the presentations visible area. Demonstrate how to modify the scale using the Zoom command on the View

Creating a Blank Presentation

entering Text in an Outline

Inserting an Outline from Microsoft Word

Changing the View of an Outline

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Ribbon. Demonstrate how to modify the scale of a presentation using the Zoom Group on the View Ribbon. Explain that the scale can be adjusted using the suggested percentages, or a custom percentage can be keyed into the Percent spin-box. Demonstrate how to enter a custom scale size into the Zoom command on the View Ribbon. Explain that expanding and collapsing the contents on the Outline tab will also allow the user to see more of the slides that are included in the presentation. Demonstrate how to collapse a content item on the Outline tab of the Outline and Slides pane. Demonstrate how to expand a content item on the Outline tab of the Outline and Slides Pane.

selecting Text and Deleting slides in an Outline

Instructors should do the following: Remind students that the Outline tab on the Outline and Slides pane can be used just like a word processor to edit a presentation. Demonstrate how to select a specific character or word on a slide in the Outline tab and make an edit to that slide. Demonstrate how to select or delete an entire slide on the Outline tab of the Outline and Slide pane. Demonstrate how to remove or add a new bulleted item on a slide on the Out line tab of the Outline and Slide pane. Instructors should do the following: Explain that slides can be rearranged for better placement in the presentation. Demonstrate how to change to the Outline tab of the Outline and Slides Pane. Demonstrate how to drag and drop slides to a new location using the Outline and Slides pane. Demonstrate how to promote and demote paragraphs in a slide using the Shortcut Menu. Demonstrate how to rearrange words on a slide using the drag and drop method. Instructors should do the following: Explain that formatting can be applied on the Outline and Slides pane to save time. Demonstrate how to select text in the Outline tab to format the font style, size, and type using the Font Group on the Home Ribbon. Instructors should do the following: Explain that outlines or slides can be exported to Microsoft Word, and text formatting can be applied in Word. Explain that Microsoft Word is required on the users computer in order to export an outline or slide as a document. Explain that the feature can also be used if the outline or slide is saved as a rich text format. The file can then be opened in Microsoft WordPad. Demonstrate how to save an outline as Rich Text Format to be used in Microsoft Word. Demonstrate how to export an outline to Microsoft Word using the Publish Command under the Office Button. Demonstrate how to open the document in Microsoft Word and apply formatting to the document. Demonstrate how to open the .rtf file in WordPad and apply formatting. Instructors should do the following: Explain that saving a document as a rich text format file can enable the file to be opened in many other word processing programs, including older versions of PowerPoint. Demonstrate how to save a presentation as a rich text format file in PowerPoint using Save As under the Office Button.

rearrance slides, Paragraphs, and Text

formatting Text in an Outline

sending an Outline or slides to Word

saving a Presentation as an Outline

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Lesson Quiz

True/False 1. 2. 3. 4. 5. The F1 key will run the slide show. Printing a presentation for future reference is considered good practice. Presentations are saved with a .pptx file extension. New Slides may be inserted at any point in the presentation. Slide layout may be changed using the New Slide command on the Home Ribbon.

Multiple Choice 1. When preparing for a presentation, the best place is start is by_____. a. b. c. d. establishing a need analyzing the audience determining what is to be included beginning to gather information

2. Information that is to be hidden from the audience should be placed in the _____. a. b. c. d. Outline pane Notes pane View pane Slides area

3. Slide shows may be controlled using the mouse and the _____ keys. a. b. c. d. F1 and F2 Page Up and Page Down Shift and Enter ALT and CTRL

4. _____ are boxes that are displayed in a new slide. a. b. c. d. Text area Place boxes placeholders information boxes

5. _____ is located directly above the Home Ribbon Tab. a. b. c. d. Quick Access Toolbar Standard Toolbar Shortcut Menu Common Toolbar

Quiz Answers: True/False 1. 2. 3. 4. 5. False, the F5 key will run the slide show. False, typically a presentation is not printed. True True False, use the Layout Command on the Home Ribbon.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Multiple Choice 1. 2. 3. 4. 5. A (establishing a need) B (notes pane) B (page up and page down) C (placeholders) A ( Quick Access Toolbar)

Class Projects

Hands-On Projects Lesson 4Exercise 1 As assistant to the distance education coordinator at your school, you are working on a presentation to present distance education opportunities to a group of new students. Create this presentation in an outline format to share with the new students at an upcoming orientation session. 1. Create a blank presentation by importing the Word Outline Lesson4ex1_data. 2. Apply the Title Distance Education and your name as the subtitle. 3. Remove subtitle placeholders on slides 2, 3, and 7. Align the title placeholders for readability. 4. Apply any design theme. 5. Save the presentation as lesson4ex1a in a new folder named PowerPoint on your storage device. 6. In Outline view, switch the positions of slides 4 and 5. 7. Format the text in the presentation to Comic sans MS font. 8. On slide 5, move Technical issues to the first position in the bulleted list. 9. View the presentation in Slide view. 10. Save the presentation as lesson4ex1b in the PowerPoint folder on your storage device. 11. Save the presentation as an outline named lesson4ex1_outline in the Power Point folder on your storage device. 12. Close PowerPoint. Lesson 4Project 1 As the Club President for STAR Running Club, you prepared a presentation for an upcoming club meeting. You have an outline of a presentation that you are planning but need to create the presentation in PowerPoint. You will introduce a membership drive program for the fall but would like to share this presentation in printed format as well as on screen. Create a new presentation using the outline named Lesson4Project1_data. Review slides and alter any slide layout, if necessary. Save the presentation as lesson4project1a in the PowerPoint folder on your network drive. Apply a design theme. Insert a new slide after slide 6: o Where do we begin? * Membership Events * Promotion * Advertisement Save as Lesson4project1b in the PowerPoint folder on your network drive. Save the presentation as an outline named lesson4project1_outline in the PowerPoint folder on your storage device. Move slide 4 up one position in the presentation. On slide 3, move the last bullet item up to first position in the list. Save as Lesson4project1c in the PowerPoint folder on your network drive. Close PowerPoint.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5433: Working with the Slide Layout and Themes in Microsoft Office PowerPoint 2007 Show the class the information for this course and explain that this course is designed to help you change the appearance of slides using slide layout tools and themes. Course: Save a presentation in Rich Text Format (RTF) Show the class the information for this course and explain that this course is designed to show you how to create and deliver a Microsoft Office PowerPoint 2007 presentation.

IT Academy Program

LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Lesson 5: Format the Presentation


Learning Objectives

Learning Goals // The goal of this lesson is for students to learn to format the presentation for impact. Students will learn to modify slides, format text, modify objects, and properly proof the presentation. On completion of this lesson, students will be able to do the following: Select and deselect objects Add text to slides Adjust text objects Format text Change text alignment and spacing Move a text object Find and replace text and fonts Correct text while typing Check spelling Use the Research Task Pane

Lesson Introduction

Describe the importance of knowing the audience and preparing an appropriate presentation. Formatting a presentation is an easy way to add interest and flair to the presentation. Discuss the necessity of maintaining a professional presentation while incorporating formatting and objects to add interest. Stress to students that importance of proofing the presentation for errors in grammar and spelling. Instructors should do the following: Define the term object. Explain that an object cannot be manipulated until it is selected. Demonstrate how to select various objects on PowerPoint slides. Demonstrate how to deselect various objects on PowerPoint slides. Demonstrate how to select an object so that you can edit the text inside of that object. Demonstrate how to edit the object text. Explain that the dotted selection box indicates that the entire object will be edited. Demonstrate how to select and edit the entire object. Explain that the circles that appear around the object are called resize handles and are used for resizing the object. Demonstrate how to resize the object using the resizing handles. Instructors should do the following: Explain that additional text objects can be added to a slide at any time. Demonstrate how to add a text label to a slide using the Text Box command from the Insert Ribbon. Demonstrate how to manipulate a text box using the commands on the Drawing Tools Ribbons. Instructors should do the following: Explain that word wrapping and object sizing will allow the user to maintain a neat appearance on the slide. Point out that resizing a text object will allow for larger items like clip art to be placed inside of the object. Demonstrate how to change the objects default settings using the Format dialog box found when right-clicking on the selected object. Demonstrate how to change the placeholders default settings using the Format dialog box. Open the dialog box by right-clicking on the object and selecting Format Shape from the shortcut menu.

selecting and Deselecting Objects

Adding Text to slides

Adjusting Text Objects

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

formatting Text

Instructors should do the following: Explain that the default font setting on any slide can be changed by the user. Demonstrate how to select text on a slide. Demonstrate how to change various font formats using the command on the Home Ribbon. Demonstrate how to change various font formats using the command on the Home Ribbon. Demonstrate how to remove bullets from a slide using the commands on the Home Ribbon. Demonstrate how to change the default bullet using the Bullets and Numbering Command found in the Paragraph Group on the Home Ribbon. Demonstrate how to apply bullets to a list using the Bullets button in the Paragraph Group on the Home Ribbon. Demonstrate how to apply numbering to a list using the Numbering button in the Paragraph Group on the Home Ribbon. Instructors should do the following: Explain that text alignment and text spacing within a placeholder can be changed to enhance the appearance of the slide. Demonstrate how to select text inside of a placeholder and change the alignment of the text using the commands on the Home Ribbon. Demonstrate how to select text inside of a placeholder and change the alignment of the text using the commands on the Home Ribbon. Demonstrate how to select text inside of a placeholder and change the line spacing using the Line Spacing using the commands on the Home Ribbon. Demonstrate how to select text inside of a placeholder and change the line spacing using the Line Spacing option in the Paragraph Group on the Home Ribbon. Explain the difference between line spacing and paragraph spacing. Demonstrate how to change the paragraph spacing of a placeholder using the Line Spacing option on the Home Ribbon. Instructors should do the following: Explain that moving a text object might make slides more appealing. Demonstrate how to move a placeholder using the drag and drop method. Demonstrate how nudging an object using the arrow keys moves the place holder only slightly. Instructors should do the following: Explain that the Find and Replace option searches for words or phrases throughout the presentation, then replaces all occurrences of the word or phrase without having to navigate each individual slide in the presentation. Demonstrate how to find a word or phrase in a presentation using the Find option in the Editing Group on the Home Ribbon. Explain that selecting the whole word option in the Find dialog box will allow PowerPoint to show only results that include the entire word. Demonstrate how to find and replace a whole word or phrase in a presentation using the Replace option in the Editing Group on the Home Ribbon. Demonstrate how to replace a specific font type or font format using the Re place dialog box in the Editing Group on the Home Ribbon. Instructors should do the following: Explain how the AutoCorrect option used in PowerPoint will automatically correct common spelling errors. Demonstrate how AutoCorrect will automatically correct common spelling errors. Demonstrate how to undo a correction made by AutoCorrect using the Auto Correct Options button that appears on screen when a correction is made. Demonstrate how to turn on AutoCorrect by selecting PowerPoint Options under the Office Button.

Changing Text Alignment and spacing

Moving a Text Object

finding and replacing Text and fonts

Correcting Text While Typing

IT Academy Program

LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Explain how the AutoFit option in PowerPoint will automatically resize text to fit in a placeholder. Demonstrate how the AutoFit option will work when a large amount of text is typed into a small text box. Demonstrate how to stop the AutoFit option in a placeholder by using the AutoFit Options button that appears on screen when text is entered into a placeholder.

Checking spelling

Instructors should do the following: Explain that spell checking will correct only words that appear in the standard dictionary. Point out that names are sometimes marked as misspelled because they do not appear in the standard dictionary. Demonstrate how to check spelling in the entire presentation using the Spelling button on the Review Ribbon. Demonstrate how to check spelling for a single slide using the Spell Check option on the Review Ribbon. Demonstrate how to add words to the dictionary using Proofing Tab in the PowerPoint Options under the Office Button. Explain how smart tags are used in PowerPoint. Demonstrate how to change the spelling of a word using smart tags that appear in the presentation. Instructors should do the following: Explain that a very important part of creating a presentation is to make sure that the information in the presentation conveys the correct message. Demonstrate how to use the Thesaurus to replace words in a presentation. Demonstrate how to use Translation to translate a word from one language to another. True/False 1. 2. 3. 4. 5. Pictures can be inserted from the clipart collection or from a file. Selecting Spell Check only checks spelling for the current slide. AutoCorrect may be disabled on the Home Ribbon. Placeholders can be moved or resized on a slide in the presentation. The line spacing command is found on the Home Ribbon.

Using the research Task Pane

Lesson Quiz

Multiple Choice 1. How many styles does PowerPoint offer to help alter shapes and pictures? a. b. c. d. 20 25 30 35

2. Where is the command located to insert clip art or a SmartArt Graphic? a. b. c. d. Home Ribbon Graphics Ribbon Developer Ribbon Insert Ribbon

3. Which of the following is not considered formatting text? a. b. c. d. Changing the font style Spell Checking Adding a border Changing the font size

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

4. The _____ Ribbon includes the proofing tools, comments, and protections a. b. c. d. View Design Review Proofreading

5. Occasionally, Spell Check may identify an unusual word as being spelled incorrectly. This may be corrected by adding the word to the _____. a. b. c. d. Custom dictionary on the Home Ribbon Custom dictionary on the Review Ribbon Standard dictionary on the Insert Ribbon Custom dictionary in the PowerPoint Options Dialog Box.

Quiz Answers: True/False 1. 2. 3. 4. 5. True False, all slides in the presentation are checked. False, PowerPoint Options under the Office Button. True True

Multiple Choice 1. B (25) 2. D (Insert Ribbon) 3. B (Spell Checking) 4. C (Review) 5. D (Custom dictionary in the PowerPoint Options Dialog Box)

Class Projects

Hands-On Projects Lesson 5Exercise 1 As assistant to the distance education coordinator at your school, you are working on a presentation to present distance education opportunities to a group of new students. The coordinator has identified some items that need to be edited on the presentation. Using the Lesson5ex1_data file, make the following modifications to the presentation: 1. Adjust all text objects on slide 1 so that the text is centered vertically and horizontally on the slide. 2. Change the title on slide 1 to 40-point font. 3. Change the line spacing of slides 3 and 7 to 1.5 lines and center the information on the slide. 4. Left-align and vertically center the text on slide 2. 5. Find the word Online and replace with the word Distance. 6. Spell Check the entire presentation. 7. Using the Thesaurus, find an appropriate word to replace available on slide 7. 8. Save the presentation as lesson5ex1a in a new folder named PowerPoint on your storage device. 9. Close PowerPoint. Lesson 5Project 1 As the Club President for STAR Running Club, you prepared a presentation for an upcoming club meeting. After reviewing the presentation, you have discovered a few areas that need to be edited. Open the Lesson5Project1_data presentation, and complete the following.

IT Academy Program

LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Add the text Dont give up, at the beginning of the statement on slide 8 and center align the information on the slide and in the placeholder. Change the title text on all slides to a font of your choice. Use the Review Ribbon to find the Spanish translation for just one more mile. Place a new text box at the bottom of the last slide, and place the Spanish translation in the text box. The font size should be small. Relocate the text objects on slide 2 to the center of the slide. Move slide 4 to the position before slide 3. Find and replace the word and word forms of JOG with RUN. Spell Check the entire presentation. Save the presentation as lesson5project1a in the PowerPoint folder on your storage device. Close PowerPoint.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5434: Working with Tables, Charts, and Diagrams in Microsoft Office PowerPoint 2007 Show the class the information for this course and explain that this course is designed to help work with graphical objects in Microsoft Office PowerPoint 2007. Course: Get visual with SmartArt graphics Show the class the information for this course and explain that this course is designed to introduces SmartArt graphics for illustrating your slide content. Take a simple list and make it more dynamic as a graphic that uses shapes and color. Demo: Add a gradient fill to your SmartArt graphic Show the class the information for this demonstration and explain that this video is designed to show how to apply a gradient to an object, so that its color varies smoothly from a darker to a lighter shade, or create a rainbow effect. Demo: Add lines or callouts to your SmartArt graphic Show the class the information for this demonstration and explain that this video is designed to show how to add drawing objects to your SmartArt graphics. Add lines, arrows, text boxes and other shapes to draw attention particular parts of your SmartArt graphic, or to provide supplementary information. Demo: Add pictures to your SmartArt graphic Show the class the information for this demonstration and explain that this video is designed to show how to add a picture as the background to your SmartArt graphic, in a shape, or to color your text. Demo: Animate your SmartArt graphic Show the class the information for this demonstration and explain that this video is designed to show how to add animation effects to all or part of your SmartArt graphic. If the animation option that you want to use for an individual shape in your SmartArt graphic is unavailable, convert your SmartArt graphic into individual shapes and then add the animation effect.

IT Academy Program

LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Lesson 6: Working with Layout and Graphics


Learning Objectives

Learning Goals // The goal of this lesson is for students to learn to enhance a presentation with graphics. Student will learn to insert and modify clip art, pictures, and WordArt. Students will also learn to insert a table and modify the table. On completion of this lesson, students will be able to do the following: Change the layout of a slide Insert an illustration Scale an image Recolor a clip art image Insert and modify a picture Insert and modify WordArt Insert a table in a slide Modify a table Insert a Textbox in a slide

Lesson Introduction

Describe the importance of enhancing a presentation for interest. Discuss that the same information may be presented in the presentation but graphical elements will appeal to the audience. Discuss that the ability to present detailed information in a table format and point out that this will organize the information for readability. Instructors should do the following: Explain that the layout of a slide can be changed at any time during the creation of the presentation. Point out the various types of slide layouts that are available. Explain that the slide content will be repositioned based upon the slide layout that is selected. Demonstrate how to change the slide layout using the Layout command in the Slides Group on the Home Ribbon. Demonstrate how to change the slide layout by clicking in a blank area of the slide and then selecting the Layout command from the Home Ribbon. Instructors should do the following: Explain that inserting clip art into a presentation can add interest. Explain that clip art include illustrations, photographs, videos and sounds as well as other graphical elements. Explain that Microsoft stores clip art in the Microsoft Clip Organizer. Demonstrate how to open the Clip Art task pane by choosing Clip Art from the Insert Ribbon. Demonstrate how to search for clip art by subject using the Clip Art task pane. Demonstrate how to insert clip art into an object placeholder on a slide. Demonstrate how to search for clip art on the Web using the Clip Art on Office Online option at the bottom of the Clip Art task pane. Demonstrate how to download an image from the Office Online Web site into a slide. Instructors should do the following: Explain that graphics can be scaled to the desired size after they are inserted into a slide. Point out the location of the sizing handles when an image is selected. Demonstrate how to use the formatting tools on the Picture Tools Format Ribbon. Demonstrate how to open the Format Picture dialog box by right-clicking the

Changing the Layout of a slide

Inserting Clip Art

scaling an Image

IT Academy Program

LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

image and choosing Format Picture from the shortcut menu. Demonstrate how to scale an image using the corner sizing handles to maintain the ratio of the image. Explain that the Size group on the Picture Tools Format Ribbon will display the original dimensions of the image, in the event that the default settings need to be restored. Demonstrate how to optimize the image for a slide show by choosing the check box for Best Scale For Slide Show on the Size and Position command from the Shortcut menu. Point out that an image can be deselected by pressing the Escape key once.

recoloring a Clip Art Image

Instructors should do the following: Explain that images can be recolored to coordinate with the presentation. Demonstrate how to recolor an image by selecting the image and choosing Recolor command in the Adjust Group on the Picture Tools Format Ribbon. Demonstrate how to undo a color change that was applied to an image. Instructors should do the following: Explain that images from many sources can be used in conjunction with PowerPoint. Demonstrate how to browse to insert an image from an external source by choosing Picture from the Insert Ribbon. Demonstrate how to adjust the picture size by selecting the image and using the sizing handles to alter the size. Demonstrate how to insert multiple pictures using the Picture Command on the Insert Ribbon. Demonstrate how to insert a picture using the Picture Command on the Insert Ribbon. Demonstrate how to insert a picture using the Insert Picture from File Command on an object slide placeholder. This placeholder is present on the Content Slide Layout. Instructors should do the following: Explain that changing image attributes such as size, brightness, and contrast can further enhance the slide. Explain that cropping an image can allow the user to customize the image for their needs. Demonstrate how to use the commands on the Picture Tools Format Ribbon to alter the brightness, contrast, and size of an image. Demonstrate how to reset the picture to the original settings using the Reset Picture Command in the Adjust Group on the Picture Tools Format Ribbon. Demonstrate how to crop a picture using the Crop Command on the Picture Tools Format Ribbon. Demonstrate how to compress a picture using the Compress Pictures Command on the Picture Tools Format Ribbon. Demonstrate how to move a picture by dragging the picture to a new location on the slide. Instructors should do the following: Explain that WordArt allows the user to create a graphical image from text. Demonstrate how to create a WordArt image using the WordArt Command on the Insert Ribbon. Demonstrate how to edit a WordArt image by selecting the image and using the Edit Text Command on the Shortcut menu. Demonstrate how to reshape the WordArt image using the Edit Shape Command on the Drawing Tools Format Ribbon. Demonstrate how to apply shading to a WordArt image using the Text Fill Command on the Drawing Tools Format Ribbon.

Inserting a Picture

Modifying a Picture

Inserting and Modifying WordArt

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

Inserting a Table into a slide

Instructors should do the following: Explain that tables allow for organized data to be displayed in a presentation. Demonstrate how to insert a table using the Table Command on the Insert Ribbon. Explain and demonstrate how to insert a table containing a specific number of rows and columns into a table. Demonstrate that the Table Tools Design and Layout Ribbons are available when the table is selected. Demonstrate how to deselect a table and that the Ribbons are hidden when the table is not selected. Instructors should do the following: Explain that tables may be modified to enhance their appearance in a presentation. Demonstrate how to modify the style of the table using the Table Styles Group on the Table Tools Design and Layout Ribbons. Demonstrate how to alter the borders in a table using the Draw Borders Group on the Table Tools Design Ribbon. Demonstrate how to merge or split cells in a table using the Merge Group on the Table Tools Layout Ribbon. Demonstrate how to alter the content alignment in a table using the Alignment Group on the Table Tools Layout Ribbon. Demonstrate how to adjust the table size using the Table Size Group on the Table Tools Layout Ribbon. Point out that gridlines may be controlled by the Gridlines Command on the Table Tools Layout Ribbon. Instructors should do the following: Explain that a blank slide is the perfect location to place a blank textbox to create a customized slide. Demonstrate how to insert a blank slide using the New Slide Command on the Home Ribbon. Demonstrate how to insert a text box into a blank slide using the Textbox Command on the Insert Ribbon. Explain that textbox may be formatted using the Drawing Tools Format Ribbon. Demonstrate how to format the content in the textbox using the Font Group on the Home Ribbon. True/False 1. 2. 3. 4. 5. Graphics can communicate messages that cannot be stated in words. The clip art command will only allow for clip art images to be selected. WordArt images are not able to be edited for color preferences. Slide layout may be changed at anytime. Slide masters do not accept images.

Modifying a Table

Insert a Textbox into a slide

Lesson Quiz

Multiple Choice 1. On the ruler bar, what is the center location of a slide? a. b. c. d. 1.0 0.00 0 5.5

2. Which Ribbon allows a picture to be placed on a slide? a. b. c. d. Home Ribbon Graphics Ribbon Developer Ribbon Insert Ribbon

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

3. How do you hide an unwanted slide? a. b. c. d. Choose delete from the Home Ribbon Move the slide to the bottom and choose to view all other slides Choose Hide from the shortcut menu. Slides cannot be hidden

4. How can the slide layout be changed? a. b. c. d. Select the slide and choose layout from the shortcut menu. Select the slide and choose layout from the Home Ribbon. Delete the slide and insert a new slide. Both A and B are correct.

5. How can clip art be recolored? a. b. c. d. Choose recolor from the Format dialog box. Choose fill color from the Drawing Tools Format Ribbon Choose shape fill form the Drawing Tools Format Ribbon Clip art cannot be recolored.

Quiz Answers: True/False 1. 2. 3. 4. 5. True False, clip art, photographs, movies or sounds may be selected. False, colors may be modified using the Drawing Tools Format Ribbon. True False, images maybe inserted into the placeholders of a slide master.

Multiple Choice 1. B (0.00) 2. D (Insert Ribbon) 3. C (Choose Hide Slide from the Shortcut Menu) 4. D (Both A and B are correct) 5. A (Choose Recolor from the Format Dialog Box.)

Class Projects

Hands-On Projects Lesson 6Exercise 1 Once again you are working with the Distance Education Coordinator on a project to present distance education opportunities to students. You feel that the presentation is a bit dull and use some graphics. Using the Lesson6ex1_data file, make the following modifications to the presentation: 1. Change the slide layout of slide 2 to a title, with clip art layout. 2. Insert an appropriate piece of clipart and resize to approximately 4 x 4. 3. Center the text both vertically and horizontally. 4. Insert a clip art image into the clip art placeholder that relates to education. 5. Change the layout of slide 6 and insert a clip art image that relates to a challenge, in the placeholder. 6. Scale the image to fit the space. 7. Save the presentation as lesson6ex1acomplete in a new folder named PowerPoint on your storage device. 8. Select the image on slide 5, and recolor the image using any colors that you choose. 9. Change the presentation title on slide 1 to WordArt. 10. Resize the WordArt image so that it is easily readable.

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11. Delete the title placeholder. 12. Save the presentation as lesson6ex1b in the folder named PowerPoint on your storage device. 13. Recolor the WordArt image to include any colors that you choose. 14. Save the presentation as lesson6ex1c in the folder named PowerPoint on your storage device. 15. Close PowerPoint. Lesson 6Project 1 As you continue your work with STAR Running Club as the Club President, you are presenting to civic groups and other community organizations to entice people to consider joining the running club. You feel that enhancing the presentation with graphical elements will appeal to this audience. Open the Lesson6Project1_data presentation, and complete the following. Change the layout of slide 2 to accommodate an image. Insert a clip art image of a runner and resize the image appropriately. Recolor the image to match the color scheme of the presentation. On slide 6, create a WordArt image using the text in the title placeholder. Center the WordArt image vertically and horizontally on the slide. Scale the image to improve readability. Save the presentation as Lesson6Project1a in the folder named PowerPoint on your storage device.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5435: Enhancing the Slides with Multimedia Elements in Microsoft Office PowerPoint 2007 Show the class the information for this course and explain that this course is designed to help you learn to add multimedia elements to enhance your slides in Microsoft Office PowerPoint 2007. Course: Add sound effects to a presentation Show the class the information for this course and explain that this course is designed to explore how to make a sound play for a specified number of slides. Also learn how to play a CD with your show. Demo: Use 3-D effects Show the class the information for this demonstration and explain that this video is designed to show how to use the new 3-D effects in PowerPoint 2007. Which give you dozens of ways to create graphic effects that pop off the slide and highlight the information you want to be remembered.

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Lesson 7: Plan a Presentation

Learning Goals // The goal of this lesson is for students to learn to customize the presentation with transitions and animations. Sounds clips will also be used to add effect to the presentation in appropriate locations. Students will learn to create a custom slide show from an existing presentation. On completion of this lesson, students will be able to do the following: Navigate in Slide Show view Set slide transitions Animate slides Insert sound clips Hide a slide Create and edit a custom show Save a presentation as a slide show

Lesson Introduction

Describe the importance of enhancing a presentation for interest. Point out that the ability to add animation, slide transitions and sounds to a presentation are simply for effect and interest. Describe how custom slide shows can save time enabling an existing presentation to be altered for various audiences. Instructors should do the following: Explain the various methods used for navigating through a slide show in PowerPoint. Point out the slide controls that appear at the lower left side during a slide show. Demonstrate how to use the slide controls to navigate through a presentation. Explain that previewing the presentation in Slide Show view will allow the user to proof the presentation before using it. Alternative Method Explain that the page up and page down keys on the keyboard may be used to navigate through the presentation. Demonstrate how to use the arrow keys on the keyboard to navigate through the presentation.

navigating in slide show View

setting slide Transitions

Instructors should do the following: Explain that slide transitions will hold the audiences interest while the presentation is progressing from one slide to another. Explain that transitions can be applied to one slide or multiple slides. Demonstrate how to apply slide transitions using the commands in the Transition to This Slide Group on the Animations Ribbon. Demonstrate the various transitions that are available in PowerPoint 2007. Demonstrate how to remove a transition effect from a slide. Demonstrate how to apply one transition effect to all slides in a presentation. Demonstrate how to control the speed of slide transition using the commands on the Animation Ribbon Instructors should do the following: Explain that animating objects on a slide can add interest to the objects and to the presentation as a whole. Explain that animation can be applied to placeholders, images, tables, charts, and shapes in a presentation. Demonstrate how to apply a custom animation effect to text using the Animations Group on the Animations Ribbon. Demonstrate how to apply a custom animation effect to an object using the Animations Group on the Animations Ribbon.

Animating slides

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Demonstrate how to open the animation order list by selecting the animated object and then choosing the Custom Animation Command from the Animations Ribbon. Demonstrate how to customize the order of the animation effects in the Custom Animation Task Pane. Demonstrate how to remove animation effects from any text or objects in a presentation.

Insert sound clips

Instructors should do the following: Explain that sound clips on a slide can add interest to the presentation. Explain that sounds clips may be inserted from a file, CD audio track, Microsoft Clip Organizer, or a sound may be recorded for the presentation. Demonstrate how to insert a sound clip using the Sound Command on the Insert Ribbon. Explain that the sound clip will begin at the location in the presentation that it is inserted. Explain the automatic and manual methods of playing sound clips in a presentation. Explain how to modify the Playback options using the commands on the Sound Tools Options Ribbon. Demonstrate how to play a sound clip in a presentation using both the automatic and manual methods. Demonstrate how to control the sound volume using the Slide Show Volume Command on the Sounds Tools Options Ribbon. Demonstrate how to hide the sound clip icon in the presentation using the Sound Tools Options Ribbon. Demonstrate how to remove a sound clip from a presentation. Instructors should do the following: Explain that hiding a slide will allow the presenter to show only specific slides during a presentation and eliminates the need to delete a slide. Demonstrate how to select and hide the slide using the Shortcut menu. Point out the hidden slide symbol that appears anytime a slide is hidden in a presentation. Demonstrate how to unhide a slide using the Shortcut menu. Instructors should do the following: Explain that creating a custom show can help the user show only selected slides for a specific audience. Explain that creating a custom show will enable the user to give a unique name to the specific show and select specific slides to be used in the slide show. Demonstrate how to create a custom slide show using the Custom Slide Show Command on the Slide Show Ribbon. Demonstrate how to edit a custom slide show by choosing Edit from Custom Slide Show Command on the Slide Show Ribbon. Demonstrate how to remove a slide from a custom show by editing the show using the Custom Slide Show Command on the Slide Show Ribbon. True/False 1. Special effects include transitions, animations and sounds. 2. A slide transition is movement of an item within the slide. 3. Animations include an audio or visual effect applied to an object in the slide. 4. Animations are applied for object entrance, emphasis and exit. 5. Animations or transitions may be applied automatically or on mouse click. Multiple Choice 1. What is the most common format of sound files used in PowerPoint? a. MP3

Hiding a slide

Creating and editing a Custom show

Lesson Quiz

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft PowerPoint 2007

b. c. d.

MP4 WAV JPG

2. Which Ribbon would you choose to begin the process of adding a slide transition? a. b. c. d. Home Ribbon Insert Ribbon Add-Ins Ribbon Animations Ribbon

3. Which of the following is NOT one of the general types of animation used in PowerPoint? a. b. c. d. Sublime Basic Moderate Exciting

4. Animation may also be added to bullets allowing the bullets to display one at a time. This is called _____. a. b. c. d. Delayed reaction Progressive disclosure Time Delay Timed disclosure

5. _____ are used to liven up the presentation, hold the audiences attentions, and emphasize points. a. b. c. d. fonts Notes Handouts Animations or effects

Quiz Answers: True/False 1. 2. 3. 4. 5. True False, movement of one slide off the screen and bringing another slide in. True True True

Multiple Choice 1. C (WAV) 2. D (Animations Ribbon) 3. A (Sublime) 4. B (Progressive Disclosure) 5. D (animations or effects)

Class Projects

Hands-On Projects Lesson 7Exercise 1 The presentation for distance education students is near perfection. The Distance Education Coordinator would like to include slide transitions for effect and a customized show for new students. Using the Lesson6ex1_data file, make the

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following modifications to the presentation: 1. Set the slide transition from slide 1 to slide 2 to Newsflash at medium speed. 2. Change the slide transitions for all other slides to Uncover Right-Down at medium speed. 3. All transitions should take place upon a mouse click. 4. On slide 1, set the custom animation to apply emphasis on the WordArt to spin 360o at fast speed, with previous. 5. On all clip art images in the presentation, set custom animation for the clip art image to the entrance effect of Diamond upon mouse click at fast speed. 6. Save the presentation as lesson7ex1a in a new folder named PowerPoint on your network drive. 7. Preview the slide show. 8. Hide slide 5 in the presentation. 9. Save the presentation as lesson7ex1b in a new folder named PowerPoint on your network drive. 10. Unhide slide 5 in the presentation. 11. Create a custom show named Show 1. Include all slides except slide 2. 12. Switch the position of slides 3 and 4 in the custom show. 13. Preview the slide show. 14. Save the presentation as lesson7ex1c in a new folder named PowerPoint on your network drive. Exercise 2 Open the presentation named lesson7ex2 from the student data files, and make the following modifications: 1. Set custom animation on slide 2 so that the WordArt image will Grow/Shrink 175% at a medium speed. 2. Set custom animation on slide 1 so that the clip art image will have the Flash Bulb effect at slow speed with previous. 3. Set custom animation on the last slide so that the reminder clip art will Shrink 50% at a slow speed upon mouse click. 4. Set slide transitions for the entire presentation to Random Transition. 5. The slides should transition automatically after 7 seconds at a medium speed. 6. Save the presentation as lesson7ex2acomplete in the Lesson 7 PowerPoint folder on your network drive. 7. Create a custom slide show that includes slides 1, 3, 4, and 5. Save the show as Show A. 8. Preview the show. 9. Save the presentation as lesson7ex2bcomplete in the PowerPoint folder on your storage device. 10. Edit the custom show to include slide 2 in the second position in the presentation. 11. Preview the show. 12. Save the presentation as lesson7ex2ccomplete in the PowerPoint folder on your storage device. 13. Close the presentation and PowerPoint. Lesson 7Project 1 As the STAR Running Clubs President, you charged with increasing membership. To enhance your presentation for local civic groups, you decide to incorporate some slide transitions and animations. This will especially appeal to the younger groups that hope to interact with. Open the Lesson7Project1_data presentation, and complete the following. Apply animation to the clip art image on slide 2 to add emphasis of any type at fast speed upon entrance. Alter the final statement on the last slide to be a WordArt image and apply animation to add an effect upon exit at medium speed upon mouse click. Apply the Fade Smoothly animation scheme to the entire presentation. Save the presentation as Lesson7Project1a in the PowerPoint folder on your storage device.

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Create a custom show named Test Show that eliminates slide 4. Save the presentation at Lesson7Project1b in the PowerPoint folder on your storage device. Edit the custom show to include slide 4 in its original position in the presentation. Save the presentation at Lesson7Project1c in the PowerPoint folder on your storage device. Close the presentation and PowerPoint.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5435: Enhancing the Slides with Multimedia Elements in Microsoft Office PowerPoint 2007 Show the class the information for this course and explain that this course is designed to help you learn to add multimedia elements to enhance your slides in Microsoft Office PowerPoint 2007. Course: Add sound effects to a presentation Show the class the information for this course and explain that this course is designed to explore how to make a sound play for a specified number of slides. Also learn how to play a CD with your show. Demo: Use 3-D effects Show the class the information for this demonstration and explain that this video is designed to show how to use the new 3-D effects in PowerPoint 2007. Which give you dozens of ways to create graphic effects that pop off the slide and highlight the information you want to be remembered.
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