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microsoft excel

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Microsoft Office Excel 2007:


Lesson Plans
Introduction
Preparing to teach courses on Microsoft Office 2007 for the first time can be a challenge requiring careful planning and organization. The Microsoft IT Academy provides these lesson plans to help you save time, skillfully manage the teaching environment and successfully communicate the intended lesson. The lesson plans are flexible and have been created in a concise format of small teachable units to allow you to use them with any textbook. To support a textbook independent teaching style, each lesson plan contains suggested demonstrations and explanations. The lesson plans have been developed to be independent of a predefined lesson schedule. Whether the course is taught in either a semester or quarter term format, we suggest the following class format: a 60 minute lesson lecture followed by a 120 minute lab (hands-on performance) session. This model is recommended in order to increase student performance and enhance the knowledge and skills gained through active participation in the course.

each Lesson Plan Includes:


Learning Goals for each lesson. Learning Objectives that may be observed throughout the lesson. Lecture Outline that detail what to present in each class. Highlighted Cautions strategically placed throughout the lesson plan that alert you to common issues students may experience. Discussion Questions that encourage class participation. Tech Tips to remind you of items that may require explanation. Alternative Methods for task completion that explain short cuts. Hot Keys, or keyboard shortcuts, are introduced in the lesson plan to be used at your discretion. Discussion questions at the conclusion of each teachable unit engage students and promote critical thinking. Quick Quiz of multiple choice and true/false type questions. Lesson Projects are provided that directly connect the student with the materials that were provided in the lesson. The projects may be used independent of a textbook or as an assessment to determine skill mastery. To simplify the scoring process, an annotated answer key for each project is included to adequately determine if the learning objective was accomplished through process of lecture and activity. Multimedia resources at the end of each unit pull together a wide variety of online demos, videos, tutorials, quizzes, and E-Learning resources all available for classroom use at no charge through your IT Academy membership. These resources can be used in class or by students as self paced instruction and lesson reinforcement outside of class.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft Excel 2007

Lesson 1: Understanding Microsoft Office Excel 2007


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully explore and describe the Excel window and to create a new worksheet. The student will learn to edit a worksheet, save the workbook and properly exit the program. On completion of this lesson, students will be able to do the following: Create a workbook Understand Microsoft Excel window elements Select cells Enter text, numbers, and dates in a worksheet Enter a range of data Edit cell contents Adjust the size of rows and columns Align cell contents Find and replace cell contents Insert and delete cells, rows, and columns Cut, copy, paste, and clear cells Use additional paste techniques Move between worksheets Name and save a workbook Open a workbook Rename a worksheet Preview and print a worksheet Close a workbook and exit Excel

Lesson Introduction

Explain that Microsoft Excel is a powerful analysis tool that provides the ability to increase productivity and make fast, effective comparisons from lists of data. Give examples of data that may be appropriate for a spreadsheet. Explain that student will learn to navigate the Excel window, identify various commands and ribbons as well as create a basic worksheet. Instructors should do the following: Demonstrate how to start the Excel 2007 program. Define the terms spreadsheet, workbook, and worksheet. Define the elements of a worksheet. Explain the uses of Excel. Explain that when the Excel program is started, it begins with a new workbook open, and each new workbook includes three worksheets. Demonstrate how to open a blank workbook using the Office Button. + Demonstrate how to close a workbook using the Office Button. + Define and explain the uses of Excel templates. + Demonstrate how to open an Excel template. Alternative Methods: Explain how to obtain new templates from the Office Online Web site. Discussion Question: Discuss with students the productivity benefits of using templates.

Creating a Workbook

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Understanding Microsoft excel Window elements

Instructors should do the following: Identify the components of the Excel 2007 window. Discuss each Ribbon that appears in the Excel 2007 window. Discuss the uses of the Excel 2007 Ribbons. Demonstrate how to access each Ribbon in the Excel 2007 Window. Explain how to access online help to search for help quickly and easily. Instructors should do the following: Explain that cells must be selected before contents of the Excel 2007 window can be modified. Define that a cell is an intersection of a row and a column. Explain that more than one cell can be modified as long as they are all selected. Explain that a single selected cell is the active cell. Demonstrate how to select a single cell and multiple cells. Explain that all cells in a worksheet can be selected by using the Select All button that is located in the upper left corner of the Excel 2007 window. Demonstrate how to select an entire row, column, or worksheet. Explain that selected cells and headers appear in a color different from that of the unselected cell. Explain that the Name box changes to match the cell address of the first selected cell. Alternative Methods: Demonstrate how to select all cells using the Select All button on the left worksheet border. Demonstrate how to select multiple rows or columns by selecting the first element, holding down the shift key, and selecting the last element. HOT KEY Select All CellsCTRL + A

selecting Cells

selecting a range of Cells

Instructors should do the following: Define the term range of cells. Explain that a range of cells is displayed as the first cell address and the last cell address, separated by a colon. Demonstrate how to select a range of cells using the mouse pointer. Demonstrate how to select nonadjacent cells by using the CTRL key. Alternative Methods: Demonstrate how to select a range of cells by choosing the first cell, holding down the shift key, and selecting the last cell in the range. Caution Explain that the range that is currently selected can be changed by simply selecting a new range.

entering Text in a Worksheet

Instructors should do the following: Explain that text, numbers, and formulas are the three types of information that can be entered into a worksheet. Define the terms text, numbers, and formulas. Demonstrate how to enter text and numbers in a cell. Explain that all of the text, numbers, and formulas that are entered into a cell will be visible in the Formula Bar as well as in the active cell. Explain that text entries may also be referred to as labels. Demonstrate entering text and numbers into cells. Explain that, by default, all text in cells is left aligned, and numbers in cells are right aligned. Demonstrate how lengthy entries might spill over into the empty adjacent cell or be truncated within the active cell if the adjacent cell is not empty. Demonstrate how all information entered into cells is stored only in one cell

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address; select a cell that includes text that has spilled over into another cell and then point out the cell address in the name box. Demonstrate how to move from one cell to another using the Enter key or arrow keys.

Alternative Methods: Demonstrate how to move from one cell to another using the Tab key.

entering numbers in a Worksheet

Instructors should do the following: Explain that all numeric data entered into a worksheet will be right aligned. Explain that numeric data can consist of currency, percentages, decimals, and fractions. Point out all special characters that are used with numeric data in a worksheet. Explain and demonstrate that negative numbers appear with a minus sign by default. Explain and demonstrate that dollar signs, percent signs, forward slashes, commas, or exponents will automatically invoke a specific number format to be applied. Explain and demonstrate that longer numbers will appear in scientific notation. Instructors should do the following: Explain that dates are considered to be serial numbers and can be included in formulas. Demonstrate that even if dates are entered in the cell in different formats, they will be converted to the date format that has been applied to the cell. Explain that when entering the year as a two-digit reference, Excel will assume that years 00-20 are years 2000-2020 and 30-99 are years 1930-1999. Demonstrate that by default all dates will be right aligned. Explain that the computers default setting will determine Excels default date format. Demonstrate how to enter a date using several formats. Instructors should do the following: Explain how entering data into a range saves time by eliminating the need to move the insertion point after each portion of data is entered. Demonstrate how to select a range of cells. Demonstrate how to enter numeric data into a range of cells. Demonstrate how to enter labels into a range of cells. Point out how the insertion point location changes on pressing the Enter key while the range is selected. Alternative Methods: Explain that while entering text, pressing the Tab key will move the insertion point horizontally across cells and that pressing the Enter key will move the insertion point vertically across cells. Discussion Question: Which key do you tend to use when entering data into a spreadsheet? Enter data by selecting the range first, and then discuss the time that was saved through eliminating keystrokes.

entering Dates in a Worksheet

entering a range of Data

editing Cell Contents

Instructors should do the following: Explain to students that a worksheet is not static, making it very easy to correct errors. Demonstrate how to double-click a cell to put it into Edit mode. Point out that the word Edit will appear in the Status bar, on the left side, when a cell is in the Edit mode. Point out that when Excel 2007 is in Edit mode, the Cancel and Enter buttons appear on the Formula Bar.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft Excel 2007

Demonstrate how to use the Backspace or Delete key to edit cell data. Demonstrate that pressing the Cancel button on the Formula Bar will cancel an entry, bring Excel out of Edit mode, and restore the cells former contents. Demonstrate that clicking the check mark (Enter) button on the Formula Bar will complete an entry.

Alternative Methods: Explain to students that selecting a cell and then clicking on the Formula Bar will put a cell into Edit mode. Explain that the Escape button can be pressed to cancel an entry, take Excel out of edit mode, and restore the cells former contents. Explain that pressing the Enter key will complete an entry and take Excel out of Edit mode. HOT KEY Edit Cell ContentsF2

Adjust row and Column size

Instructors should do the following: Define the term pixel and point. Explain that the purpose of adjusting row and column size is to approve the appearance of a worksheet. Explain that a cell can contain up to 32,000 characters. Point out that Excels default column width is 8.43 characters wide Explain that text will spill over into the next cell if the entry is too long for the active cell. Explain that text formatted for currency and other numeric formats will appear with pounds signs if it is too long for the active cell. Point out that when a cell is filled with pound signs, the numeric data is not affected, only the way that the data appears in the cell. Explain that row height is measured in points rather than characters. Explain that row height can be changed to accommodate larger labels or numbers. Explain that column widths and row heights may be adjusted to accommodate data. Demonstrate how to adjust column width by dragging the right border of the column heading. Demonstrate how to adjust row height by dragging the bottom border of the row heading. Demonstrate how to adjust multiple rows or columns using the drag method. Explain how Autofitting eliminates any empty space that may appear when column width is matched to its longest entry. Demonstrate how to Autofit the column width of one or multiple columns. Alternative Methods: Demonstrate how to set the column width to an exact point size using the column width command on the shortcut menu. Demonstrate how to set the row height to an exact point size using the row height command on the shortcut menu. Demonstrate how to adjust the row or column size setting for multiple columns or rows using the shortcut menu. Caution Explain if a column or row is blank, that Autofit will restore the width or height to the default setting.

Align Cell Contents

Instructors should do the following: Explain that, by default, text entries are left-aligned and numeric entries are right-aligned. Explain that the alignment of entries affects readability, not functionality of the data. Explain that text can also be aligned to the top or bottom of the cell.

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Demonstrate how to align text in the cell using the Alignment Group on the Home Ribbon.

Alternative Methods: Demonstrate how to change the horizontal alignment of data in cells using the Alignment Group commands on the Home Ribbon. CAUTION Remind students that after a worksheet is saved, you can no longer use undo to reverse changes.

finding and replacing Cell Contents

Instructors should do the following: Explain that a worksheet contains more than 65,000 rows and 256 columns. Explain how the Find and Replace option can quickly search a large worksheet and replace erroneous data with correct data. Explain that any cell can be selected before opening the Find and Replace dialog box. Demonstrate how to enter a search string using the Find tab of the Find and Replace dialog box under the Edit Group of the Home Ribbon to search a worksheet for information. Demonstrate how to find data and replace it with new data using the Replace tab of the Find and Replace dialog box under the Edit Group on the Home Ribbon. Explain that a formula can be typed into a search string by choosing formulas in the Look In drop down option (click the Options expand button to see the Look In box). Explain that data can be searched for by using a search string as well as matching the case of the data or matching the entire contents of the cell. HOT KEY Find and Replace Dialog BoxCTRL + H

Tech Tip Point out that the Find and Replace dialog box can be moved by dragging the title bar to another location, making the worksheet area visible. Explain that when searching for numeric data, a decimal point must be entered after a number to prevent Excel from finding any series that includes the specific numbers being searched for.

Inserting and Deleting Cells, rows, and Columns

Instructors should do the following: Explain that new rows or columns can be inserted into a worksheet to insert new data, serve as dividers, or enhance the appearance of the worksheet. Explain that inserting a row or column will shift all data up or down, or left or right, depending upon the location of the new entry. Demonstrate how to insert a single row or column using the Rows or Columns option using the Cells Group on the Home Ribbon. Explain that a range of rows or columns can be inserted using the Cells Group on the Home Ribbon. Demonstrate how to insert multiple rows or columns based upon the range selected. Explain that new rows inserted are inserted above the selected row. Explain that new columns are inserted to the left of the selected column. Explain that the Insert Options button will appear, in the worksheet area, after new rows or columns are inserted. This allows the user to select to retain specific formatting or to clear the formatting. Explain that rows and columns are deleted by selected the target row or column and choosing Delete from the Cells Group on the Home Ribbon. Demonstrate how to delete a row, column, and cell using the Cells Group on the Home Ribbon.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft Excel 2007

Alternative Methods: Explain that cells can be deleted by right-clicking on the cell and choosing Delete from the shortcut menu. Demonstrate how to use the shortcut menu to insert or delete, rows, columns or cells.

Cutting, Copying, Pasting, and Clearing Cells

Instructors should do the following: Explain that by using the Cut, Copy, and Paste options, data can be moved throughout a worksheet without deleting and reentering the data. Explain that cutting data from a cell and pasting it to a new cell is actually moving the data. Demonstrate how to cut data from a cell and paste it into a new location using the Clipboard Group on the Home Ribbon. Explain that copying data from a cell and pasting into another location actually makes a duplicate of the data without affecting the original cell. Demonstrate how to copy data from a cell and paste it in another location using the Clipboard Group on the Home Ribbon. Explain that contents can be removed from a cell without removing the cell formats. Demonstrate how to clear contents from a cell or range of cells using the Clear command in the Edit Group on the Home Ribbon. Explain that formats can be removed from cells without affecting the cell data. Demonstrate how to clear formats from a cell without changing the data in the cell. Alternative Methods: Demonstrate how to cut data from a cell and paste it into a new location using the shortcut menu. Demonstrate how to cut data from a cell and paste it into a new location by right-clicking to view the shortcut menu. Demonstrate how to copy data from a cell and paste it into another location using the shortcut menu. Demonstrate how to copy data from a cell and paste it into another location by right-clicking to view the shortcut menu. HOT KEY CutCTRL + X CopyCTRL + C PasteCTRL + V Tech Tip Explain that pressing ESC will cancel the action of cutting data from a cell.

Using Additional Paste features

Instructors should do the following: Explain the Paste options of Excel which will allow special features for cells. Explain that Paste options are available for data that is cut or copied. Explain each option that is available in the Paste drop down option in the Clipboard Group on the Home Ribbon. Demonstrate how to use the Paste options when copying data. Demonstrate how to use the Paste options when cutting data. Explain that some of the Paste options are available from the Paste options button that appears after data has been pasted into a cell. Instructors should do the following: Remind students of the differences between workbooks and worksheets. Explain that a workbook contains three worksheets by default. Point out that each worksheet is named consecutively in a workbook. Demonstrate to students that clicking on the desired sheet tab will activate that worksheet.

Moving Between Worksheets

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Alternative Methods: Explain that using the tab scrolling buttons on the bottom of the workbook is another way to move to other sheets.

naming and saving a Workbook

Instructors should do the following: Explain that a filename and location should be assigned the first time a workbook is saved. Explain that a workbook can be saved with a name up to 255 characters in length. Point out that the / \ < > * ? | : ; characters may not be used when naming a workbook. Demonstrate how to save a workbook. Demonstrate how to create a new folder using the Office Button File Save As command. Explain that a workbook can be saved with the same filename by clicking the Save button located under the Office Button. Explain that a different file type can be selected in the File Save As dialog box. Demonstrate how to use the Save button on the Quick Access toolbar to save a workbook with the same filename in the same location. Demonstrate how to choose a new file type in the File Save As dialog box. HOT KEY SaveCTRL + S

Opening a Workbook

Instructors should do the following: Explain that the purpose of saving a file is to be able to edit the file at a later time. Demonstrate how to retrieve a stored file by using the Open command under the Office Button. Alternative Methods: Explain that files may also be opened by double-clicking the filename in the file storage location. HOT KEY SaveCTRL + S

renaming a Worksheet

Instructors should do the following: Explain that worksheets are named Sheet1, Sheet2, etc. by default, according to their location in the workbook. Explain that worksheets should be named appropriately based upon their contents. Demonstrate how to double-click the sheet tab and enter the new sheet tab name. Explain that the Enter key can be pressed or the student can click elsewhere in the worksheet for the new sheet tab name to be accepted. Alternative Methods: Demonstrate how to right-click on the sheet tab and choose Rename from the shortcut menu.

Previewing and Printing a Worksheet

Instructors should do the following: Explain that viewing a spreadsheet prior to printing it is important to pinpoint errors in a worksheet. Demonstrate how to preview a workbook by choosing Print Preview found by choosing the Print Command under the Office Button. Point out that clicking anywhere on the preview will toggle the zoom. Explain the buttons in the Print Preview window. Explain that an entire worksheet, a selected range in a worksheet, or an entire workbook can be printed. Demonstrate how to print an entire worksheet and a selected range in a

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worksheet using the Print dialog box. Alternative Methods: Demonstrate how to print a worksheet from the Print Preview window. HOT KEY PrintCTRL + P

Closing a Workbook and Quitting excel

Instructors should do the following: Explain that closing the file and quitting Excel will keep the task bar uncluttered. Explain that closing the workbook window will not close the Excel window. Demonstrate how to close a workbook window by choosing Close found under the Office Button. Demonstrate how to close Excel by choosing Exit from the Office Button menu list. Alternative Methods: Demonstrate how to close the Excel window using the Close button on the program window.

Lesson Quiz

True/False 1. There are only two methods to start Microsoft Office Excel 2007. 2. The basic Microsoft Office Excel 2007 window includes seven Ribbon tabs that maybe selected to view various command groupings. 3. A ribbon may be accessed by clicking once on the ribbon tab. 4. To identify a cell, specify the row number first, followed by the column letter. 5. The Save option on the Quick Access Toolbar may not be used the first time that you save a workbook. Multiple Choice 1. _____ are a collection of worksheets. a. b. c. d. Workbooks Books Papers Sheet Group

2. _____ is the intersection of a column and row. a. b. c. d. Row-column Worksheet box Column-row cell

3. In order access the information on a ribbon, the user must the _____ _____. a. b. c. d. Shortcut menu Start menu Ribbon Tab Quick Access Toolbar

4. Information on each ribbon is organized a collection called a _____. a. b. c. d. Family Group Segment Cluster

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5. In Excel 2007, numbers are automatically _____ aligned. a. b. c. d. Right Left Center Decimal

Quiz Answers: True/False 1. 2. 3. 4. 5. False, three methods are discussed and two alternative methods provided. False, 10 basic ribbons are available. True False, Column letter and row number makeup the cell address. False, regardless of the method selected to save a file, if it is the first time you are saving the workbook, the Save As dialog box will open to enable the user to provide a filename.

Multiple Choice 1. 2. 3. 4. 5. A (Workbook) D (Cell) C (Ribbon Tab) B (Group) A (Right)

Class Projects

Lesson 1Exercise 1 As an accounting office assistant, you are required to assist with departmental inventories. Create a workbook in Excel 2007 that can be distributed to the staff. Open Excel 2007 using the Start menu and create a new blank workbook. Apply the title, Accounting Office Inventory, in cell A1 of sheet1. Enter the following information in Sheet1 beginning in cell A3. Item Notepads Pencils DVD-ROM CD-ROM Quantity 10 150 30 100 Cost Each .56 .03 .48 .30 Original Order Date 5/152010 6/1/2010 6/1/2010 6/15/2010

Enter the following data in the range E3:E7: Reorder Quantity 5 25 5 10 Save the workbook as lesson1ex1a in the Excel 2007 folder and then close the program. Open the file again and rename the sheet1 to Accounting. Create the following ranges for the data entered, Item, Quantity, Cost, Date, Reorder. The range should include the column heading and the data. Adjust all columns to best fit size. Print Preview the worksheet. Save the updated workbook as lesson1ex1bcomplete in the Excel 2007 folder and close the program.

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Lesson 1Project 1 A weekly sales report is distributed for the sales managers in your department. Create the following weekly sales report in a new workbook to share with the appropriate sales managers. Create a workbook in Excel 2007 that can be distributed to the staff. Enter the days by creating a series. Company Sales Report Name Monday Abel 289.34 Collins 345.65 Davis 345.54 Jolly 354.34 Magni 234.54 Nguyen 264.34 Tuesday 354.36 365.45 387.98 245.45 342.44 434.56 Wednesday 234.43 209.45 234.45 245.45 267.23 278.54 Thursday 376.46 256.45 378.13 354.46 242.61 367.43 Friday 356.38 265.45 401.23 245.32 265.78 345.61

The report title should be entered in the worksheet at cell A1 on Sheet2. Rename Sheet1 to Employee Information, and rename Sheet2 to Week 42 Sales Report. Save the document with the filename Lesson1project1a in the appropriate storage location. Close the document and Excel 2007. Reopen the workbook and create the following data on the Employee Information sheet of the workbook. In order to save time, copy the employee names from the Weekly 42 Sales Report sheet. Sales Employee Information Employee Name Abel Collins Davis Jolly Magni Nguyen Employee ID 325 278 215 344 903 251 Years of Service 9 13 2 16 8 23

Create the appropriate named ranges for the ID and Years areas. Best fits all columns on the Employee Information and Week 42 Sales Report Sheets. Save the document with the filename Lesson1project1b in the appropriate storage location. Close the document and Excel 2007.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5425: Getting Started with Microsoft Office Excel 2007 Show the class the information for this course and explain that this course is a part of a series of courses that cover many of the new features and functionality in Microsoft Office Excel 2007.

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Video Basics Up to Speed with Excel 2007 Show the class the information for this course and explain that the course is intended to demonstrate how to do what youre used to doing in Excel as you get up to speed. Get to know Excel 2007: Create your first workbook Show the class the information for this course and explain that the course is intended to demonstrate how to create a workbook, enter and edit text and numbers, and add rows or columns

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Lesson 2: Format a Workbook


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully apply formatting to a worksheet that was created in Microsoft Excel 2007. The student will learn to edit a worksheet and apply formatting attributes to enhance the appearance of the worksheet. On completion of this lesson, students will be able to do the following: Format text Format numeric data Format numbers as currency Use Format Painter Add borders to cells Add shading to cells Use AutoFormat Apply conditional formats Create and apply styles Merge cells

Lesson Introduction

Explain that Microsoft Excel enables users to format the appearance of a worksheet to enhance the readability and presentation of data. Give examples of data that may be appropriate for a spreadsheet use and how this data could be formatted to enhance its appearance. Explain that student will learn to form text and numerical data in Excel. Instructors should do the following: Define font, font size and font style. Explain that altering the font, font size, and font style can add visual interest to a worksheet. Demonstrate how to change the font, font size, and font style using the Font Group on the Home Ribbon. Demonstrate how to indent entries using the Alignment Group on the Home Ribbon. Alternative Methods: Demonstrate how to change the font, font size, and font style by right-clicking on the selection and choosing Format Cells from the shortcut menu. HOT KEY Format Cells Dialog BoxCTRL + 1

formatting Text

formatting numbers Data

Instructors should do the following: Explain the differences in text and numeric data. Point how that formatting a numeric entry as text allows the entry to be treated as text even when a number is present in the cell. Demonstrate how to format numeric data as text using the Format Cells dialog box. HOT KEY Format Cells Dialog BoxCTRL + 1

formatting numbers as Currency

Instructors should do the following: Explain that general format is the default for numeric entries. Explain that numeric entries can be formatted as currency using dollar signs, comma separators, and decimal points. Explain that currency style will apply dollar signs, comma separators, and two

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decimal places. Demonstrate how to apply the currency style format using the Format Cells dialog box. Explain that percent style will multiply numbers by 100 and display a percent sign following the number. Demonstrate how to apply the percent style format using the Format Cells dialog box. Explain that the comma style will apply commas between groups of thousands. Demonstrate how to apply the comma style format using the Format Cells dialog box. Explain that the Increase Decimal button in the Number Group on the Home Ribbon will increase a decimal by one decimal position. Explain that the Decrease Decimal button in the Number Group on the Home Ribbon will decrease a decimal by one decimal position.

Alternative Methods: Demonstrate how to apply the currency style format using the Currency Style button in the Number Group on the Home Ribbon. Demonstrate how to apply the percent style format using the Percent Style button in the Number Group on the Home Ribbon. Demonstrate how to apply the comma style format using the Comma Style button in the Number Group on the Home Ribbon. Explain that the Format Cells dialog box can be located by right-clicking a cell selection and choosing Format Cells from the shortcut menu. HOT KEY Format Cells Dialog BoxCTRL + 1

Using format Painter

Instructors should do the following: Explain that the Format Painter will copy a format from one area to another without altering the data. Explain that the Format Painter will copy the font, font size, font style, font color, alignment, indentation, number format, border, and shading. Demonstrate how to using the Format Painter to copy a format from one selection to another by clicking the Format Painter button in the Clipboard Group on the Home Ribbon. Alternative Methods: Explain that by double-clicking the Format Painter button in the Clipboard Group on the Home Ribbon, formats can be copied to more than one area of the worksheet. Discussion Question: Ask student to explain situation where the Format Painter would have a lot of time in their work.

Adding Border to Cells

Instructors should do the following: Explain that borders will emphasize a specific portion of a worksheet by applying various styles and colors of lines around a range of data. Demonstrate how to apply a border to a range of cells using the Border Tab in the Format Cells dialog box. Alternative Methods: Demonstrate how to apply a border to a range of cells using the Borders button in the Font Group on the Home Ribbon. Demonstrate how to apply a border to a range of cells by clicking and dragging to select cells and altering the border using the Borders button in the Font Group on the Home Ribbon.. Demonstrate how to apply a border to a range of cells by right-clicking the selection and choosing the Border tab from the Format Cells dialog box.

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HOT KEY Format Cells Dialog BoxCTRL + 1

Adding shading to Cells

Instructors should do the following: Explain that applying shading and patterns to a cell or range of cells can draw attention to the area. Shading is also a good method for improving readability of cells. Demonstrate how to apply shading and patterns to a cell or range of cells using the Fill Command in the Font Group on the Home Ribbon. Alternative Methods: Demonstrate how to apply shading and patterns to a cell or range of cells by right-clicking on the selection, clicking Format Cells on the shortcut menu, and choosing the Fill tab. HOT KEY Format Cells Dialog BoxCTRL + 1

Using Cell styles

Instructors should do the following: Explain that the Cell Styles Command will apply predefined formats to a range of cells. Explain that the Cell Styles Command will serve as a time saver in worksheet creation. Explain that the Cell Styles Command will automatically apply borders, shading, patterns, and font changes to a range of cells. Demonstrate how to apply Cell Styles to a range of cells by choosing the Cell Styles drop down from the Style Group on the Home Ribbon. Instructors should do the following: Explain that styles are a defined set of formats that can be applied to cells or a range of cells. Explain that styles can be defined by the user and that they facilitate consistency in worksheet formats. Demonstrate how to define a new style by entering a new style name and modifying the style in the Style dialog box from the Cell Styles drop down command in the Styles Group on the Home Ribbon. Discussion Question: Discuss with students the benefits of creating styles to use on future projects and the efficiency of using styles.

Creating and Applying styles

Merging Cells

Instructors should do the following: Explain that merging cells will convert multiple cells into one individual cell. Explain that merging cells allows for ease of formatting within the cells. Demonstrate how to merge multiple cells into a single cell using the Merge and Center button in the Alignment Group on the Home Ribbon. Demonstrate how to merge cells using the Text Control section of the Alignment tab in the Format Cells dialog box. Alternative Methods: Demonstrate how to merge cells by copying a previously merge range using the Format Painter from the Home Ribbon. HOT KEY Format Cells Dialog BoxCTRL + 1

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Lesson Quiz

True/False 1. The Currency style button is located on the Home Ribbon. 2. Numerical data is automatically right aligned in a cell and there is no way to change this. 3. Formatting a worksheet could possibly change the data on the sheet. 4. When formatting data, most of the formatting commands are located on the Insert Ribbon. 5. Dates are considered text data so they are automatically left aligned in the cell. Multiple Choice 1. The increase and decrease indent commands are located on the _____ ribbon. a. b. c. d. Data Formulas Home Review

2. The _____ command will join selected cells and center the contents. a. b. c. d. Merge and Center Join Group Combine

3. The _____ command allows for only formatting to be copied from one cell to another. a. b. c. d. Copy Special Format Painter Copy Painter Paste format

4. By default, there are _____ date formats that may be applied to a cell. a. b. c. d. 17 12 5 7

5. _____ enhances the readability of a worksheet. a. b. c. d. Spell check Formulas Formatting Saving

Quiz Answers: True/False 1. 2. 3. 4. 5. True False, the data may be formatted as text. False, formatting changes the look of the sheet data. False, most of the commonly used formatting tools are located on the Home Ribbon. False, dates are numerical data and will be right aligned by default.

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Multiple Choice 1. 2. 3. 4. 5. C (Home) A (Merge and Center) B (Format Painter) A (17) C ( Formatting)

Class Projects

Lesson 1Exercise 1 You are volunteering, at a local youth center, to teach some of the older youth how to balance their checkbook. To prepare for the lesson, create a new workbook in Excel 2007, and enter the following data. Checkbook Analysis Item Dobbs Beginning Balance 2894.28 Check 348.36 Deposits 209.24 Ending Balance Maxwell 1342.98 1782.96 1876.45 Penn 7624.13 2356.45 2892.67 Rosetti 1468.29 782.19 732.41

Merge and center and format the worksheet title to bold, 14-point font. Best fit column A, format cell A3 to bold, 12-point font. To save time use the Format Painter to copy the format of cell A3 to cells B3:E3. Next apply an indent to the data in the Items column and format all numeric data to currency style with two decimal places. To enhance the readability of all columns right-align the column heading and apply the border of your choice around cells A3:E7. Next fill the border area with a light shade of your choice. Apply a black, double, bottom border to cells A6:E6. Save the updated workbook as lesson2ex1a in the Excel 2007 folder and close the program. Using the same workbook, apply an AutoFormat to cells A3:E7. Save the workbook as lesson2ex1b in the Excel 2007 folder on your network drive. Using the same file, select cells A3:E7, and clear the formats in this area. Select the area A3:E7, and create a new style named lesson2ex1 with the following formats: + font = 12 point, bold + border = dark green outline + shading = light yellow Save the workbook as lesson2ex1c in the Excel 2007 folder. Close the workbook and Excel. Lesson 1Project 1 Open the workbook Lesson2Project1 and make the following modifications to the workbook. Format the row 3 headings to 12 point, bold, center-aligned font. Resize the columns to provide readability. Insert a new row above row 12. Apply a double, black border above row 12. Apply a red, thick border around cells A3:B3. Apply a thick, black border below row 13. Apply a light shading of your choice to A13:B13. Format the worksheet title to bold, 12-point font. Merge and center the worksheet title over the data. Save the workbook as Lesson2Project1a.

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AutoFormat the worksheet to the Accent 4 60% style. Save the workbook as Lesson2Project1b. Clear formats in the worksheet area. Create a style to using any formats that you choose, and name the style project3. Save the workbook as Lesson2Project1c. Close Excel.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5427: Formatting and Printing Worksheets in Microsoft Office Excel 2007 Show the class the information for this course and explain that this course is a part of a series of courses that cover many of the new features and functionality in Microsoft Office Excel 2007. Video Basics Get to know Excel 2007: Create your first workbook Show the class the information for this course and explain that the course is intended to demonstrate how to create a workbook, enter and edit text and numbers, and add rows or columns.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft Excel 2007

Lesson 3: Format a Worksheet for Printing


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully format a worksheet for printing in Microsoft Excel 2007. The student will learn to apply specific formats to a worksheet that will enhance the appearance of the hard copy. On completion of this lesson, students will be able to do the following: Add a header and footer to a worksheet Change margins and center a worksheet Change the orientation and the scale of a worksheet Add and delete page breaks Set and delete page breaks Set other print options Magnify and shrink a worksheet on-screen Hide and unhide rows and columns

Lesson Introduction

Explain that Microsoft Excel enables users to format the appearance of a worksheet to enhance the printed hard copy. Give examples of data that required a printed hardcopy. Explain that student will learn to adjust margins, headers, footers and various breaks in the hard copy. Also point out that section of the worksheet may be hidden, allowing only the desired area to be visible on the hard copy. Instructors should do the following: Define the terms header and footer. Explain that you can create custom headers and footers or use predefined headers and footers. Demonstrate how to create predefined and custom headers and footers from the Header and Footer Command in the Text Group on the Insert Ribbon. Instructors should do the following: Explain the term margin. Explain that default margins are .75 inch at the top and bottom and 0.70 inch left and right. Demonstrate how to change the page margins using the Page Setup Group from Page Layout Tab. Alternative Methods: Demonstrate how to change page margins using the Page Setup Dialog box accessed through the Print Preview window.

Adding a Header and footer

Changing Margins

Centering a Worksheet

Instructors should do the following: Explain that the worksheet may be centered both vertically and horizontally on the hard copy. Demonstrate how to change page margins using the Page Setup Dialog box accessed by choose the Custom Margins option on the Margins drop down in the Page Setup Group. Alternative Methods: Demonstrate how to center the worksheet on the page using the Page Setup Dialog box accessed through the Print Preview window.

Changing the Orientation and scale

Instructors should do the following: Explain that printing all information on one page increases readability. Explain that orientation and scale of a worksheet allow the user to control the print direction and printed size of the worksheet.

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Explain the difference between landscape and portrait print orientation. Demonstrate how to change the print orientation using the Page Setup Group on the Page Layout Ribbon. Explain how to scale the worksheet to print on one page or on multiple pages. Demonstrate how to change the print scale using the Scale to Fit Group on the Page Layout Ribbon.

Alternative Methods: Demonstrate how to locate the Page Setup dialog box from the Print Preview window. Demonstrate how to change the print scale using the Page Setup dialog box.

Adding and Deleting Page Breaks

Instructors should do the following: Explain the concept of automatic and manual page breaks. Explain that page breaks allow the user to organize the worksheet in a desired manner. Demonstrate how to create a manual page break from the Page Layout Ribbon. Demonstrate how to remove a manual page break by selecting the cell directly below the manual break and choosing Remove Page Break from the Breaks drop down box in the Page Setup Group. Instructors should do the following: Explain that defining a print area will allow the user to control the portion of a worksheet that prints. Demonstrate how to set a print area by selecting the range of cells to print and choosing Print Area on the Page Layout Ribbon. Demonstrate how to change a print area by selecting a new range of cells to print and choosing Print Area on the Page Layout Ribbon. Demonstrate how to remove the print area by selecting the Print Area drop down on the Page Layout Ribbon and then choosing Clear Print Area. Alternative Methods: Demonstrate how to print a specific section of a worksheet by selecting the range of cells to print and choosing Print under the Office Button. Then choose Selection from the Print What area of the Print dialog box.

setting and Clearing a Print Area

setting Other Print Options

Instructors should do the following: Explain that printing the headings for rows and columns on each page means the reader wont need to flip to the first page to check which row or column the information is located. Demonstrate how to create print titles for rows and columns using the Print Titles command in the Page Setup Group on the Page Layout Ribbon. Explain that altering the print quality of a worksheet can help conserve toner or ink. Demonstrate how to alter the print quality by choosing the desired quality from the Print Shortcut tab in the Page Setup dialog box. Then change the Print Quality to Fast Draft. Discussion Question: Discuss with student how using the Fast Draft print quality can save money by conserving toner or ink. Some students may not be aware of the price of these products.

Magnifying and shrinking a Worksheet

Instructors should do the following: Explain that in some cases it is helpful to magnify or shrink the worksheet view to get a clear picture of the data. Demonstrate how to magnify or shrink the worksheet view using the Zoom Group on the View Ribbon. Explain to student that magnifying and shrinking does not affect the print settings of the worksheet.

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Alternative Methods: Demonstrate how to using the zoom controls on the bottom right corner of the worksheet window to magnify or shrink the worksheet view.

Hide and Unhide rows and Columns

Instructors should do the following: Explain that necessity of hiding rows and columns for readability or printing purposes. Explain that hiding rows or columns does not delete the data. Demonstrate how to hide and unhide rows or columns using the Format Command in the Cells Group on the Home Ribbon. Alternative Methods: Demonstrate how to hide and unhide rows or columns by right clicking on the row or column to be altered and choosing the hide/unhide options on the shortcut menu.

Lesson Quiz

True/False 1. Hiding worksheet data will delete the data. 2. By default all areas of the worksheet will print. 3. Once a page break is inserted, it cannot be removed. 4. Print titles are an excellent way to include titles or column headings on all pages that are printed. 5. Footers will be printed immediately below the last line of data on the work sheet. Multiple Choice 1. The quickest method to hide a column or row in a worksheet it to select the column or row and choose hide from _____. a. b. c. d. The review ribbon The quick access toolbar Shortcut menu Popup menu

2. The _____ is the space between the page content and the edges of the paper. a. b. c. d. headers margin footer white space

3. The _____ command allows information to repeat on each printed page. a. b. c. d. header footer print area print titles

4. Page breaks may be manually inserted using the breaks command on the _____ ribbon. a. b. c. d. Page Layout Insert Home View

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5. An entire worksheet may be hidden by choosing hide on the _____. a. b. c. d. Sheet tab shortcut menu Home ribbon Print Layout Ribbon View Ribbon

Quiz Answers: True/False 1. 2. 3. 4. 5. False, the information can be simply unhidden. True False, select any cell below or to the right of the page break to remove it. True False, a footer is printed in the bottom margin of the printed page.

Multiple Choice 1. 2. 3. 4. 5. C (Shortcut menu) B (margin) C (Print Titles) A (Page Layout) A (sheet tab shortcut menu )

Class Projects Lesson 3Exercise 1 You are returning for an additional volunteer session, at the local youth center. This trip you will check in with the students who attended your previous training session on balancing their checkbook. To prepare for the lesson, you have decided to enhance the handout that you used before. Open the workbook lesson3ex1 from the student data files and make the following modifications. Apply a custom header with your name, centered. Apply a custom footer with the date right aligned and the filename left aligned. Change the left and right page margins to 1.25 inches. Center the worksheet vertically and horizontally on the page. Change the page orientation to landscape. Insert a manual page break after row 7. Save file as lesson3ex1a in a new folder named Excel 2007 folder. Remove the manual page break. Insert a manual page break after row 9. Print preview the worksheet to ensure accuracy. Save the workbook as lesson3ex1b in a new folder named Excel 2007 folder. Using the same workbook, set the print area to A1:E7. Set cells A1:E3 to repeat on all pages. Print preview the worksheet and ensure that meets the above requirements. Save the workbook as lesson3ex1c in the Excel 2007 folder. Close Excel.

Lesson 3Project 1 This semester you are interning as a student assistant. The instructor routinely presents grade reports to the students and has asked you to create the grade report spreadsheet. Open the workbook lesson3project1 from the student data files and make the following modifications. Best fit the columns in the worksheet for better readability.

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Bold and center-align the column headings. Format the worksheet title to 12 point, bold font. Merge and center the worksheet title. Apply a centered custom header to the worksheet that includes the date. Apply a right-aligned custom footer to the worksheet that includes your name. Center the worksheet vertically and horizontally on the page. Set the page margins to 1 inch. Apply a page break between rows 11 and 12. Set the worksheet title to repeat on all pages. Print preview the worksheet. Save the workbook as Lesson3Project1 in the Excel 2007 folder.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5427: Formatting and Printing Worksheets in Microsoft Office Excel 2007 Show the class the information for this course and explain that this course is a part of a series of courses that cover many of the new features and functionality in Microsoft Office Excel 2007.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft Excel 2007

Lesson 4: Working with Multiple Workbooks


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully work with an entire workbook in Microsoft Excel 2007. The student will learn to move between workbooks and worksheets, copy, move, freeze areas of a worksheet, insert and delete worksheets in a workbook as well as apply filters to data within the worksheet. On completion of this lesson, students will be able to do the following: Freeze and unfreeze rows and columns Move between worksheets in a workbook Copy and move worksheets in a workbook Insert and delete worksheets in a workbook Sort data Apply filters to data

Lesson Introduction

Explain that Microsoft Excel enables users to create multiple worksheets within a workbook. This feature allows for similar data to be grouped together. Give examples of data that would be appropriately grouped together in a workbook. Explain that student will learn to move, insert, delete, and copy worksheets within a workbook. Describe the benefit of being able to freeze areas of a worksheet to enhance data readability. Also point out that the ability to sort and filter data in a workbook allows for appropriately organized data to be presented to the user. Instructors should do the following: Explain that freezing rows and columns allows the user easily view information while seeing row or column headers. Demonstrate how to freeze a row and a column using Freeze Panes command on the View Ribbon. Demonstrate how to unfreeze a row and a column using the Freeze Panes command on the View Ribbon. Tech Tip Explain that the unfreeze panes option if only visible when a pane is frozen.

freeze and Unfreeze rows and Columns

Managing Worksheets in a Workbook

Instructors should do the following: Explain that storing related worksheets in a single workbook increases organization and productivity. Demonstrate how to move easily between worksheets in a workbook by clicking the worksheet tab that appears at the bottom of the worksheet directly above the status bar. Demonstrate how to move between worksheets in a workbook using the worksheet tab scrolling buttons located on the bottom left side of the workbook. Explain that worksheets can be moved or copied within the workbook, rather than rebuilding the worksheet from scratch. Demonstrate how to move a worksheet within a workbook by dragging the sheet tab to a new location within the workbook. Demonstrate how to copy an entire worksheet and paste the information to a new sheet within the same workbook. Point out that there are three easy methods to copy worksheets in a workbook. Demonstrate how to copy an entire worksheet and paste the information to overwrite data in an existing worksheet within the same workbook. Explain that worksheets may be inserted into a workbook rather than creating a new workbook.

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Demonstrate how to insert a new worksheet into a workbook using the insert worksheet tab that appears on the right of the worksheet tabs or by rightclicking on any sheet tab and selecting insert for the shortcut menu. Demonstrate how to delete a worksheet from a workbook by right-clicking on the sheet tab and selecting delete for the shortcut menu. HOT KEY Insert WorksheetShift + F11

sorting Data

Instructors should do the following: Explain that sorting data allows the user to control the order in which the data is presented in the worksheet. Explain the difference between sorting data in ascending and descending orders. Explain that a sort key is the item that is being sorted. Demonstrate how to sort data in ascending or descending orders using the Sort & Filter Command located in the Editing Group on the Home Ribbon. Demonstrate how to undo a sort using the Undo command on the Quick Access Toolbar. Demonstrate how to sort data using the Sort command on the shortcut menu. Instructors should do the following: Explain that filtering data allows the user to display only data that meets specific criteria that is set in the filter. Demonstrate how to filter data using the Sort & Filter Command located in the Editing Group on the Home Ribbon. Demonstrate how to filter multiple data items using the Sort & Filter Command located in the Editing Group on the Home Ribbon. Demonstrate how to apply a custom filter using the Sort & Filter Command located in the Editing Group on the Home Ribbon. True/False 1. The only way to copy a worksheet in a workbook it to use the copy command on the shortcut menu. 2. The quickest way to insert a new worksheet into a workbook is to use the insert worksheet tab located to the right of the sheet tabs. 3. Once a new sheet is inserted into a workbook, it must remain in the location that it was inserted. 4. Freezing areas in a worksheet is only used to enhance the readability of the worksheet data. 5. Worksheet names may not exceed 31 characters. Multiple Choice 1. Which of the following is NOT an appropriate worksheet tab name? a. b. c. d. Employees Staff Information Employee and Staff Information Sheet Employee Information

filtering Data

Lesson Quiz

2. When the insert worksheet command is selected, where is the new sheet inserted? a. b. c. d. To the left of all sheets To the right of all sheets In the middle of all sheets This command is not available

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3. Which of the following is NOT a freeze panes option? a. b. c. d. Freeze panes Freeze current area Freeze top row Freeze first column

4. When sorting numerical data in ascending order, how will the data be sorted? a. b. c. d. Smallest number to largest number Largest number to smallest number Numbers cannot be sorted ascending Only numerical order is an option

5. _____ temporarily hides records that do not meet a specific criterion. a. b. c. d. Sorting Custom sort Conditional formatting Filtering data

Quiz Answers: True/False 1. 2. 3. 4. 5. False, there are three methods to copy a worksheet. True False, any sheet may be moved. True True

Multiple Choice 1. 2. 3. 4. 5. C (Employee and Staff Information Sheet) B (to the right of all sheets) B (Freeze current area) A (smallest number to largest number) D (filtering data )

Class Projects

Lesson 4Exercise 1 As assistant to the sales manager for XYZ Products, you are asked to create a spreadsheet that will be used to present sales employee data to the sales manager. Open the lesson4ex1 student data file in Excel 2007, and complete the following: Freeze Row 3 and Column A of the worksheet. Delete Sheet2 and Sheet3 in the workbook. Rename Sheet1 to Salary Data. Create a copy of the Salary Data Sheet and move it to the right. Rename the rename Sheet2 to Sales Data. Delete the column on the Sales Data Sheet for Weekly Salary. Rename the column C heading to Weekly Sales. Sort the salary amount from highest to lowest month on the Weekly Salary sheet. Create a custom filter to show any salary on the Weekly Salary sheet over $500. Save the file as Lesson4ex1a in the Excel 2007 folder. Remove the filter. Format all sales on the Weekly Salary sheet to display as currency. Save the file as Lesson4exb1 in the Excel 2007 folder. Close Excel.

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Project 4Exercise 1 You were recently selected as the Economics department work study student assistant. The professor that you are assisting has created a basic worksheet to use for sharing all grades with the students. Open the workbook Lesson4Project 1 and make the following modifications: Merge and center the sheet title for increase readability. Freeze appropriate areas so that column and row headings are visible as data increases. Copy the data from Sheet1 to Sheet2. Delete the score column on sheet2. On sheet2, rename column B to be Student ID #. Move Sheet2 to the left of sheet1. Rename sheet2 to Student Information. Rename Sheet1 to Student Scores. Sort the grades is ascending order. Save the workbook as Lesson4Project1 in the Excel 2007 folder. Close the program.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5428: Filtering and Summarizing Data in Microsoft Office Excel 2007 Show the class the information for this course and explain that this course is a part of a series of courses that cover how to filter, reorder and validate data in a worksheet in Microsoft Office Excel 2007.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft Excel 2007

Lesson 5: Working with Formulas and Functions


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully work with formulas and functions in Microsoft Excel 2007. The student will learn to apply build formulas and apply functions to summarize data in a worksheet. On completion of this lesson, students will be able to do the following: Build formulas Copy formulas Use absolute and relative cell references Edit formulas Use the SUM function and AutoSum Insert Date functions Using conditional logic in a formula Understand basic statistical functions Work with three-dimensional formulas

Lesson Introduction

Explain that Microsoft Excel enables users to build formulas and functions to give a clear overall picture of the data that they wish to summarize. Give examples of data that would be best explained through a formula or function. Explain that student will learn to build formulas, apply default functions to information, reference cells using various methods, and apply conditional logic to data. Instructors should do the following: Define the terms formula and cell reference. Explain the mathematical operators used in Excel. Discuss the order of operations in mathematics. Explain that the order of operations can be overridden by adding parentheses to a specific portion of a formula. Point out that all formulas must begin with either an equal sign or an addition sign. Point out the location of the Formula Bar, and explain its uses. Demonstrate how to manually enter a formula into a worksheet cell. Explain that cell addresses can be entered in either upper or lower case. Demonstrate how to enter a formula using the point and click method. Demonstrate how to enter a formula that begins with both the equal sign and the addition sign. Instructors should do the following: Explain that copying formulas prevents repeated entry of the same formula. Explain that most formulas contain relative references that will automatically adjust to the pasted area. Demonstrate how to copy a formula in a single cell and paste that formula to a new location using the Clipboard Group on the Home Ribbon. Demonstrate how to use the fill handle to copy a formula to multiple cells. Alternative Methods: Demonstrate how to copy a formula in a single cell and paste that formula to a new location using the shortcut menu and keyboard shortcut keys. HOT KEY CopyCTRL + C PasteCTRL + V

Building formulas

Copying formulas

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Working with Cell references

Instructors should do the following: Define the terms relative cell references and absolute cell references. Demonstrate how to create a formula using absolute row references. Demonstrate how to create a formula using absolute column references. Demonstrate how to create a formula using absolute cell references. Demonstrate how to copy a formula that contains an absolute cell reference. Alternative Methods: Demonstrate how to create a formula using the F4 key to create absolute cell references. HOT KEY Toggle Absolute ReferenceF4

editing formulas

Instructors should do the following: Explain that formulas can be edited at any time after the formula is created. Demonstrate how to edit a formula by double clicking the cell and making changes directly in the cell. Alternative Methods: Demonstrate how to edit a formula by clicking on the cell and making the edits in the Formula Bar. HOT KEY Edit ModeF2

exploring functions

Instructors should do the following: Define the terms function, function name, and argument. Demonstrate how to manually enter a function into a cell. Demonstrate how to create a formula using a function from the Insert Function button on the Formula Bar. Demonstrate how to use various types of functions found in the Insert Function dialog box. Explain the AutoSum feature. Demonstrate how to create a formula using the AutoSum button in the Editing Group on the Home Ribbon. Demonstrate how to copy a formula that was created using the AutoSum button. Demonstrate how to create a date and time formula using the NOW function. Demonstrate how to create a date and time formula using the TODAY function. Demonstrate how to create a date formula using the Date function from the Insert Function button on the Formula Bar. Explain that the date and time functions are based upon the computer systems date and time. Explain that dates are more useful as formulas rather than as constants. Explain the basic statistical functions of SUM, AVERAGE, COUNT, MIN, and MAX. Demonstrate how to manually create a formula using the basic statistical functions. Alternative Methods: Demonstrate how to create a formula using the More Functions option under the Sum Command in the Editing Group. HOT KEY Insert Sum FunctionALT + =

Using Logic in formulas

Instructors should do the following: Define a logical function and comparison operators. Explain how the IF function returns values based on true or false results from

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a logical test. Demonstrate how to create a formula using the If function. Point out how the comparison operator is used in the function. Demonstrate how to nest other functions with a logical function.

Alternative Methods: Demonstrate various situations where a logical function can be beneficial.

Creating a Three-Dimensional formula

Instructors should do the following: Explain the concept of three-dimensional functions and how they allow for formulas to access data in other worksheets or workbooks. Demonstrate how to create a three-dimensional formula using values from several worksheets within the same workbook. Demonstrate how to create a three-dimensional formula using values from several different workbooks. True/False 1. The arithmetic operator, *, instructs Excel to perform a division operation. 2. In Excel 2007, fixed references are referred to as relative references. 3. The = (equal) symbol is used to signify the beginning of a formula. 4. When then a small black square in the lower-right corner of the cell appears, information may be filled using the fill handle. 5. The If function is considered a financial function. Multiple Choice 1. If the year 35 is entered into a worksheet, Excel automatically changes it to the four-digit year of _____. a. b. c. d. 1735 1935 2035 2135

Lesson Quiz

2. All of the following are Excel arithmetic operators except _____. a. b. c. d. ^ * % >

3. Each time a value is entered into the worksheet, Excel automatically ____ formulas. a. b. c. d. Includes the number in Recalculates old Recalculates new Recalculates all

4. Which button on the Home Ribbon will allow additional decimal spaces to be displayed? a. b. c. d. alignment increase decimal comma (,) style currency style

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5. Which symbol is displayed throughout a cell when there is not enough width to accommodate the entry? a. b. c. d. # * + &

Quiz Answers: True/False 1. 2. 3. 4. 5. False, the / (forward slash) is the division operator False, absolute references are fixed references. True True False, The IF function is a logical function.

Multiple Choice 1. 2. 3. 4. 5. B (1935) D (>) D (Recalculate All) B (increase decimal) A (# )

Class Projects Lesson 5Exercise 1 As an office clerk in the human resources department, you are asked to update a spreadsheet that will be used to present employee data for an upcoming audit. Open the lesson5ex1 student data file in Excel 2007, and complete the following: Format the worksheet to enhanced readability. Create formulas to calculate the average age, weekly salary and bonus percentage of each employee. Create formula to calculate the maximum age, weekly salary and bonus percentage of each employee. Create a formula to calculate the Bonus amount that an employee would receive if they meet their weekly sales goal. Below is the percentage of salary amount that each employee must sell to receive the weekly bonus. 548 516 511 489 496 476 474 493

Bill Cole Gloria Doer Eric Erwin Mitchell Harms Pattie Hovey Lauren Huang David Mott Wanda Shas

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Below is the sales amount that each employee has sold this week. 548 516 511 489 496 476 474 493

Bill Cole Gloria Doer Eric Erwin Mitchell Harms Pattie Hovey Lauren Huang David Mott Wanda Shas

Calculate this percentage and create a conditional formula to determine the employee receives a salary bonus. Save the workbook as lesson5ex1 in the Excel 2007 folder. Close Excel.

Lesson 5Project 1 As an office clerk for the sales department, you are asked to update a spreadsheet that will be used to present sales person data for the management staff meeting. Open the lesson5project1 student data file in Excel 2007, and complete the following: Enter the row heading Totals in cell A9, and calculate column totals in cells B9 and C9 for the employee sheets. Insert a new worksheet name Grand Total. Create the worksheet to display Grand Total cells for each day. Using three-dimensional formulas, calculate the weekly total for all employees on the Grand Total sheet. On each employee sheet, calculate a daily total that combines the regular sale item with the bonus sale item. On the report total sheet, calculate the weekly average for each employee using a three-dimensional formula. Format all values on all sheets as currency to two decimal places with no symbol. In cell A2 of the report totals sheet, use a formula to insert the current date. Save the workbook as Lesson5Project1 in the Excel 2007 folder. Close Microsoft Excel.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5426: Performing Calculations on Data in Microsoft Office Excel 2007 Show the class the information for this course and explain that this course is a part of a series of courses that cover how to perform calculations on data using Microsoft Office Excel 2007. Video Basics Getting to know Microsoft Excel 2007 Show the class the information for this video and explain that the video demonstrates how to enter formulas into worksheets and perform simple calculations. Learn how to figure out dates using formulas in Excel 2007 Show the class the information for this video and explain that the video demonstrates how to use dates in formulas.

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LessOn PLAn: MICrOsOfT OffICe 2007 // Microsoft Excel 2007

Lesson 6: Working with Charts and Graphics


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully charts to present data in Microsoft Excel 2007. The student will learn to apply create and modify various type of charts.

On completion of this lesson, students will be able to do the following: Create charts Move, resize, and delete charts Modify chart titles Move and format chart elements Change chart types and organize source data Update data and format the axes Add gridlines and arrows Using Illustrations Preview and print charts

Lesson Introduction

Explain that Microsoft Excel enables users to create pictorial representations of data using charts. Give examples of data that is appropriate for a chart. Explain that student will learn to create and edit various type of charts in Excel. Instructors should do the following: Discuss each type of chart, and explain the differences in the appearance of the data. Point out that the most common type of charts that are used include the column, bar, and pie charts. Explain how to select the appropriate data for a chart, and point out that totals are not typically used in a chart. Explain that Excel will easily create charts based on selected data. Demonstrate how to create a chart using the Chart Group on the Insert Ribbon. Guide students through the four of creating a chart. Point out that charts are either created as embedded charts in a worksheet or as separate chart sheets. Instructors should do the following: Explain that charts can be moved or resized. Point out that many charts are placed immediately below the data that it summarizes to improve readability. Explain that the chart must be selected to gain access to the Chart Tools Ribbons which allow for chart editing. Demonstrate how to select the chart by pointing out the chart area. Demonstrate how to drag the chart area to a new location within the worksheet. Demonstrate how to resize the chart area by dragging the chart sizing handles. Demonstrate how to delete a chart by selecting the chart area and pressing the delete key. Demonstrate how to undo the deletion of a chart by choosing the Undo button on the Quick Access Toolbar. Instructors should do the following: Explain that titles and labels in a chart can make the charted data more meaningful to the user. Define the term legend. Point out that the legend is a means of identifying data.

Creating Charts

Moving and resizing Charts

Modifying Chart Titles and Adding Axis Labels

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Explain that titles provide users with a method for understanding the source of the data. Demonstrate how to insert labels and titles by selecting the chart area and choosing appropriate option from the Labels Group in the Chart Tools Ribbons (available only when a chart is open). Demonstrate how to change the legend using the Legend Command from the Labels Group in the Chart Tools Ribbons (available only when a chart is open).

Alternative Methods: Another method for applying labels is to right-click the chart area and choose Data Labels from the shortcut menu.

Moving and formatting Chart elements

Instructors should do the following: Explain that formatting a chart and moving various elements in the chart can improve readability of the data. Demonstrate how to reposition the legend by selecting the chart area and dragging the legend to a new location. Demonstrate how to change the format of the legend using from the Chart Tools Format Ribbon (available only when a chart is open). Demonstrate how to reposition a label or title by clicking the item and dragging it to a new location within the chart area. Demonstrate how to change the format of title and labels by right-clicking on the item and choosing Format Chart title from the shortcut menu. Alternative Methods: Another method for repositioning the legend is to select the chart area and choosing the Legend Command on the Chart Tools Layout tab. Demonstrate an alternative method for formatting a legend by right-clicking on the legend and choosing Format Legend from the shortcut menu. Demonstrate another method used to format a title by selecting the title or label and choosing Format Chart Title or Format Data Label from the shortcut menu.

Changing the Chart Type and Organizing the source Data

Instructors should do the following: Explain that there are a wide variety of data types, and some represent various types of data better than others. Discuss the various types of charts. Explain that source data is the data that actually is represented in the charted area. Point out that the chart type can be switched to any type of chart. Demonstrate changing the chart type by selecting the chart area and choosing the Chart Tools Layout Ribbon. Demonstrate the same data represented by at least three different types of charts. Point out that changing the way the source data is organized can affect the layout and representation of the chart. Demonstrate how to reorganize the source data by right-clicking on the chart area and choosing the Chart Tools Design Ribbon. Alternative Methods: An alternative method for changing the chart type is to select the chart area and right-clicking and choosing Change Chart Type from the shortcut menu. Point out that an alternative to changing the organization of the source data is to choose the chart area and choose Select Data from the shortcut menu.

Updating Data and formatting the Axes

Instructors should do the following: Explain that data in the chart will automatically update to match the updates in the worksheet. Define the terms category and value axis.

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Explain that the axis scale can be modified to better suit the data used in the chart. Demonstrate how to scale the axis by right-clicking and choosing the Format Axis dialog box from the shortcut menu.

Alternative Methods: Demonstrate how to scale the axis by choosing the Axes Option from the Chart Tool Design Ribbon.

Adding Gridline and Arrows

Instructors should do the following: Explain that gridlines and arrows help to identify the data in the chart. Demonstrate how to add horizontal gridlines by selecting the chart area and choosing Gridlines from the Chart Tools Layout Ribbon. Demonstrate how to turn off gridlines using the Chart Tools Layout Ribbon. Demonstrate how to add arrows to a chart using the Shapes Command on the Chart Tools Layout Ribbon. Demonstrate how to remove arrows by selecting the arrow and pressing the Delete key on the keyboard. Instructors should do the following: Explain that previewing a chart prior to printing it will help identify problems in the data or chart. Explain that an embedded chart can be printed without printing the entire worksheet. Demonstrate how to preview an embedded chart by clicking on the chart area and choosing Print Preview from the Print command under the Office Button. Demonstrate how to preview a chart sheet by selecting the chart sheet and choosing Print Preview from the Print Command under the Office Button. HOT KEY PrintCTRL + P

Previewing and Printing Charts

Lesson Quiz

True/False 1. The chart area is a rectangular area that contains the charts and other chart elements. 2. Charts may not be resized once they are created. 3. The line chart is considered the most commonly used chart type. 4. Chart pages are entire sheets that contain only chart information. 5. Data labels are used in charts to associate data values with the charted information. Multiple Choice 1. Which of the following is not a component of a data series? a. b. c. d. Series name Series labels Series values Category values

2. _____ is a graphical representation of a set of data. a. b. c. d. picture label chart diagram

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3. Which of the following is not an Excel Chart type? a. b. c. d. Column Line Row Pie

4. _____ is a chart this is display on the same worksheet as the source data. a. b. c. d. Included Chart Employed Chart Inserted Chart Embedded Chart

5. _____ is an area that labels the data used in a chart. a. b. c. d. Legend Definition Map Appendix

Quiz Answers: True/False 1. 2. 3. 4. 5. True False, charts may be resized at any time. False, the column chart or pie chart False, chart sheet. True

Multiple Choice 1. 2. 3. 4. 5. B (series labels) C (chart) C (Row) D (Embedded Chart) A (Legend )

Class Projects

Lesson 6Exercise 1 As an office clerk for the sales department, you are asked to update a spreadsheet that will be used to present sales person data for the management staff meeting. The management is considering salary increase for the sales personnel and would like to review the data once more before rendering a final decision. Open the lesson6ex1 student data file in Excel 2007, and complete the following: Create a chart using the Name and Weekly Salary data fields. Select for the chart to be 3-D Clustered Column. Enter the chart title ABC Manufacturing 2010 Employee Salary and the x-axis title Employees. Select for the on a new sheet. On the chart sheet, click and drag the chart area to the center position of the sheet. Move the legend to the bottom of the sheet. Change the chart legend to major units of $50. Add an arrow and text box to the column for Pattie Hovey pointing out that she has the highest salary. Rename the Chart Sheet to Chart. Save the workbook as lesson6ex1a in a new folder named Excel 2007 folder. Change the chart type to a 3-D Bar chart.

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Change the number format on the scale to general number with zero decimal places. Rotate the Axis titles. Changes the bar fill color to red. Remove the arrow that was used in the 3-D column chart. Change the gridlines to minor value axis gridlines. Change the salary on Employee Information Sheet for Bill Cole to 452.97. Print preview the chart sheet. Save the workbook as lesson6ex1b in the folder named Excel 2007 folder. Close Excel.

Lesson 6Project 1 You have decided to work an addition semester as the Economics department work study student assistant. The professor that you are assisting was extremely impress with your previous test score worksheet and would like to have you create a chart so that he may easily compare student data. Open the workbook lesson6project1 and complete the following: Use all data except the average, and create a line chart as a chart sheet with the title Class Test Scores. Change the scale to have a maximum unit of 100, minimum unit of 60, and major unit of 10. Remove the legend, and format the alignment of the student names to be at a 45 degree angle. Change the student names to 12-point font. Alter the plot area to have a light yellow background color. Modify the chart line to be thick with square markers. Save the workbook as Lesson6Project1a in the folder named Excel 2007 folder. Change the chart type to 3-D bar with dark blue bars. Save the workbook as Lesson6Project1b in the folder named Excel 2007 folder. Close Excel.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. Video Basics Charts I: How to create a chart in Excel 2007 Show the class the information for this video and explain that the video demonstrates how to create visually appealing data with charts.

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Lesson 7: Working with Tables, PivotTable, PivotCharts


Learning Objectives

Learning Goals // The goal of this lesson is for students to successfully use tables and table tools in a worksheet. The student will learn to create a table and format the table as well as work with PivotTable and PivotChart to enhance the appearance of data. On completion of this lesson, students will be able to do the following: Create a table Format a table Maintaining Data n a table Sort and Filter data in a table Understanding PivotTables Create a PivotTable Modify a PivotTable Understand PivotCharts Create a PivotChart

Lesson Introduction

Explain that Microsoft Excel enables users to present data using a table features. Excel table features allow for data to be inserted, deleted, and modified easily to verify accuracy. Data in tables may also be sorted or filtered to display on the data that meets a specific criteria. Excels advanced data analyzing features also allow detailed data to be summarized and represented in easy to read PivotTables and PivotCharts. Instructors should do the following: Define table, field, and record. Point out that an important component of table creation is planning based upon how the data will be used. Discuss the importance of appropriate field names which will be used as the header row for the table. Demonstrate how to create a table. Demonstrate how navigate through a table using the scroll boxes, arrow keys, tab key, and various Hot Key combinations. Remind students that freezing rows and columns can assist in table readability. This was discussed in an earlier lesson. Demonstrate how to select data and define a table using the Table command in the Tables Group on the Insert Ribbon. Point out that when a table is created and selected that the Table Tools Ribbon becomes available. Demonstrate how to rename a table using the Properties Group on the Table Tools Design Ribbon. Explain that formatting a table will change the appearance of the table and enhance to readability of the data in the table. Demonstrate how to format a table using the Table Style Options Group on the Table Tools Design Ribbon HOT KEY Move to Cell A1 (or upper most left) in the TableCTRL + HOME Move to Last Cell or (lower most right) in the TableCTRL + END Move to Last Record in the tableEND + down arrow

Create and format a Table

Maintaining Data in a Table

Instructors should do the following: Explain that adding data into a table is also considered adding records into

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the table. Demonstrate how to enter data into the table and use the tab key to navigate to the next data field. Point out that after data is keyed into the last field of the table, pressing the Tab key on the keyboard will create a new record in the table. Demonstrate how to the use the Find & Select Command in the Editing Group on the Home Ribbon to search for specific data in a table. Demonstrate how to edit data in a table by selecting the data and making the edit in the formula bar. Demonstrate how to delete data, rows or columns in a table using the Delete command in the Cells Group on the Home Ribbon.

Alternative Methods: Demonstrate how to edit data in a table by selecting the data and pressing F2 to enter edit mode. Demonstrate how to delete selected data in a table using the Delete key on the keyboard. Demonstrate how to delete selected data in row or columns in a table using the Delete key on the keyboard. Demonstrate how to delete an entire selected row or column in a table using the Delete Command on the Shortcut menu. HOT KEY Enter Edit ModeF2

sort and filter Data in a Table

Instructors should do the following: Explain the benefit of sorting and filtering data in a table. Define the terms sort, sort fields, ascending order, descending order, primary sort field, secondary sort field, and filtering. Demonstrate how to sort data using the Sort Commands in the Sort and Filter Group on the Data Ribbon. Demonstrate how to sort data based on several criteria at once using the Sort Dialog box in the Sort and Filter Group on the Data Ribbon. Demonstrate how to sort data using the Custom List Option in the Order drop down on the Sort Dialog box. Demonstrate how to filter one column of data using the Filter Command in the Sort & Filter Group. Demonstrate how to filter multiple columns of data using the Filter Command in the Sort & Filter Group. Demonstrate how to clear filters from the table by choosing the Clear Command in the Sort & Filter Group. Demonstrate how to create a criteria filter in the Custom Filter Dialog box. Demonstrate how to sort filtered data using Sort Command in the Sort & Filter Group. Demonstrate how to apply a totals row to summarize data by choosing the Total Row Option in the Table Style Options on the Table Tools Design Ribbon. Demonstrate how to change the summary calculation type by choosing the drop down in the cell on the total row. Demonstrate how to remove totals from the table area. Discuss how subtotals may be used in a table area to provide summary information of data this is being presented. Demonstrate how to apply subtotals to the table area by converting the table to a normal range and choosing the Subtotal Command in the Outline Group on the Data Ribbon. Instructors should do the following: Define the term PivotTable, value fields and category fields. Explain the benefits of presenting data via a PivotTable. Demonstrate how to create a PivotTable using the PivotTable Command in the Tables Group on the Insert Ribbon. Discuss with students the layout areas of the PivotTable.

Understanding and Using PivotTables

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Modifying a PivotTable

Instructors should do the following: Demonstrate how to add and remove a field in a PivotTable using the PivotTable Field List. Demonstrate how to add category and condition fields to a PivotTable using the PivotTable Field List. Demonstrate how to apply a style to a PivotTable using the PivotTable Tools Design Ribbon that is displayed when the PivotTable is selected. Demonstrate how to apply numerical formatting to the PivotTable using PivotTable Tools Options Ribbon. Demonstrate how to rearrange the fields in a PivotTable to provide a more effective summary of the data presented. Using the Layout Section of the PivotTable Field list accomplish this task. Demonstrate the use of the PivotTable Design Tools Ribbon to change the Report Layout. Explain the necessity of filtering fields in a PivotTable to present only required data. Demonstrate how to filter PivotTable fields using the column label filters that appear when the PivotTable is selected. Demonstrate the use of the collapse and expand buttons in the PivotTable. Demonstrate how to use the Sort Command on the PivotTable Tools Options Ribbon to sort the data in a PivotTable. Explain the importance of refreshing a PivotTable to update any data changes that have taken place since the PivotTable was created. Demonstrate how to refresh a PivotTable update the PivotTable data. Instructors should do the following: Define the term PivotChart and point out how it differs from a PivotTable. Explain the benefits of presenting data via a PivotChart. Demonstrate how to create a PivotChart using the information in a PivotTable and choosing the PivotTable Tools Ribbon. Demonstrate how to filter item in the PivotChart. Instructors should do the following: Demonstrate how to add and remove a field in a PivotTable using the PivotTable Field List. Demonstrate how to add category and condition fields to a PivotTable using the PivotTable Field List. Demonstrate how to apply a style to a PivotTable using the PivotTable Tools Design Ribbon that is displayed when the PivotTable is selected. Demonstrate how to apply numerical formatting to the PivotTable using PivotTable Tools Options Ribbon. Demonstrate how to rearrange the fields in a PivotTable to provide a more effective summary of the data presented. Using the Layout Section of the PivotTable Field list accomplish this task. Demonstrate the use of the PivotTable Design Tools Ribbon to change the Report Layout. Explain the necessity of filtering fields in a PivotTable to present only required data. Demonstrate how to filter PivotTable fields using the column label filters that appear when the PivotTable is selected. Demonstrate the use of the collapse and expand buttons in the PivotTable. Demonstrate how to use the Sort Command on the PivotTable Tools Options Ribbon to sort the data in a PivotTable. Explain the importance of refreshing a PivotTable to update any data changes that have taken place since the PivotTable was created. Demonstrate how to refresh a PivotTable update the PivotTable data. True/False 1. Excel creates an associated PivotTable with each PivotChart.

Understanding and Using PivotCharts

Modify a PivotTable

Lesson Quiz

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2. A PivotTable is an interactive table that enables data grouping. 3. Information does not need to be defined as an Excel table prior to creating a PivotTable. 4. Excel Tables enable the user to filter data easily. 5. Items on a PivotTable may be expanded or collapsed based upon the desirable view. Multiple Choice 1. The data in a PivotTable is ____ directly to worksheet cells. a. b. c. d. linked not linked copied imported

2. PivotTables are useful because they show _____ among data. a. b. c. d. relationships links changes values

3. Which button will update the PivotTable and PivotChart information? a. b. c. d. update recalculate Refresh Link

4. _____ is a graphic representation of the data in a PivotTable. a. b. c. d. Option Chart PivotChart Inserted Chart Embedded Chart

5. _____ is one way to manipulate data in a PivotChart environment. a. b. c. d. Filter Embed Map Alphabetize

Quiz Answers: True/False 1. 2. 3. 4. 5. True True False, the PivotTable option will not be available otherwise. True True

Multiple Choice 1. 2. 3. 4. 5. B (not linked) A (relationships) C (Refresh) B (PivotChart) A (Filter )

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Class Projects

Lesson 7Exercise 1 As an office clerk for the sales department, you have shared information with your supervisor regarding the use of PivotTables and PivotCharts to display information. You are asked to prepare a sample demonstrating the enhanced readability of data presented in the manner. Open the lesson7ex1 student data file in Excel 2007, and complete the following: Create a new column with a formula that calculates the new salary increase amount. Using the data in columns A, D, and E on the Employee Information sheet, create a pivot table using the following: aRow labels Name bValue summarize the increase in salary. Save the workbook as lesson7ex1a in the folder named Excel 2007 folder. Remove the total and average rows. Create a PivotChart on a new sheet displaying the Name and Salary increase. Save the workbook as lesson7ex1b in the folder named Excel 2007 folder. Close Excel.

Lesson 7Project 1 You have decided to work an addition semester as the Economics department work study student assistant. The professor that you are assisting was extremely impress with your previous work. You have just learned to create PivotTables and PivotCharts and would like offer an alternative to the professor. Open the workbook lesson7project1 and complete the following: Delete the Average score row. Using the Test Scores sheet, create a pivot table using the following: a. Row labels Name b. Value summarize the average score Save the workbook as lesson7project1a in the folder named Excel 2007 folder. Create a PivotChart on a new sheet displaying the Name and Average Score. Save the workbook as lesson7project1b in the folder named Excel 2007 folder. Close Excel.

Video and Training resource Links

Microsoft Office Online provides online training, demonstrations, and quizzes that include detailed explanations, preferred methods, and lesson tutorials for each Microsoft Office program. These resources are suggested to engage students in hands-on experience, self-paced lesson participation, and lesson reinforcement. E-Learning Courses from Microsoft Learning Course 5429: Working with Pivot Tables and Charts in Microsoft Office Excel 2007 Show the class the information for this course and explain that this course is a part of a series of courses that cover how to create and format PivotTable and PivotChart reports in Microsoft Office Excel 2007. Video Basics PivotTable I: Get started with PivotTable reports in Excel 2007 Show the class the information for this video and explain that the video demonstrates learn about Microsoft Office Excel 2007 PivotTable reports, a fast and powerful way to analyze data and answer questions you have about it.

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PivotTable II: Filter PivotTable report data in Excel 2007 Show the class the information for this video and explain that the video demonstrates how to filter data in PivotTable reports with Microsoft Office Excel 2007. PivotTable III: Calculate data in PivotTable reports in Excel 2007 Show the class the information for this video and explain that the video demonstrates how to work with numbers in PivotTable reports in Microsoft Office Excel 2007 to help you see what your data means.
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