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Humber College Fundraising Management Post-Graduate Certificate Program

Student Internship Opportunities 2013


June 10, 2013 to August 30, 2013

Key Contact for Postings: Internship Faculty:

Graham Hill, MA, CFRE, Program Coordinator Fundraisingprogram@humber.ca Natalie Muryn Natalie.Muryn@Humber.ca http://coop.humber.ca or

Post your opportunity:

Send PDF with complete information to fundraisingprogram@humber.ca What you must know

Internship dates start June 10. 2013 and end no later than August 30, 2013. Postings can be Canada-wide. Internship length is 280-320 hours or 8-10 weeks in length Employers post the opportunities at coop.humber.ca and then students will connect with the listed contact. Employers and students develop and establish the working relationship including salary, scope of work etc. Students are well-educated university graduates with practical hands on experience Student interns bring energy and can give your whole team a lift Clerical duties must be minimal - no more than 20%.

P.S. There are 69 students ready to help your organization, but dont delay in your posting. Several students have already secured their internships. Post your opportunity online at http://coop.humber.ca

Please see below for more detailed information and specifics. Cheers, Graham Hill, MA, CFRE Program Coordinator and Professor Fundraising Management Program, Humber College

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Details and Specifics

Table of Contents
2. When should we post your internship opportunities? ............................................................................... 3 3. Is paying interns required? Payment is optional but highly recommended to attract students. ................. 3 4. Working conditions: What do we have to provide to give interns a good workspace and equipment? ...... 4 5. Hiring interns: What are the arrangements about longer-term job with us after the internship ends? ...... 5 6. What kind of supervision do we have to provide? A knowledgeable mentor. ........................................... 7 7. What kind of tasks can the interns complete for us? Meaningful projects! ................................................ 8 8.Posting our opportunity for the students to see? ....................................................................................... 8 9. What if we don't get any students applying? ............................................................................................ 10 10. Can we hire students or alumni? ............................................................................................................ 11 11. Who can I contact? ................................................................................................................................. 11

1. Who are your future interns?


They are completing their one-year graduate certificate program, and employers tell us they have the equivalent of three to five years of on-the-job fundraising and volunteer management experience. They are eager, intelligent, talented, well prepared and have university degree or higher. What does the Fundraising and Volunteer Management program teach the students? This one-year, postgraduate program covers annual and capital campaigns, grant writing, donor research, major individual donors, donor relationship management, planned giving, direct marketing, sponsorship, project management, financial management, volunteer coordination, software to track donors such as The Raiser's Edge, special events, ethics, charity tax law, prospect research, and just about every conceivable form of fundraising. Every year the class organizes real special events as part of the program. The program provides students with the equivalent of three to five years of on-the-job experience. They are eager, intelligent, talented and well prepared. Volunteer coordination is part of the curriculum, with an emphasis on fundraising. Students learn many different aspects of volunteerism, such as: how to motivate, engage, and organize volunteers; systematic structures of organizational boards; policy development; volunteer training; the role that volunteers play before and during events; corporate volunteer programs; and the role volunteers may play in major gifts/planned giving, and grant applications. You can find more about the fundraising and volunteer management program at www.humber.ca/fundraising

2. When should we post your internship opportunities?


Now is good. The sooner you post your position, the more likely you are to get an intern. Some students like to confirm their arrangements early, while others wait to explore the full range of choices. Commitments do not have to be settled until May. You can post your opportunities for the students any time of year. Instructions are below. Update your postings with new information to refresh them. Every time you update, your posting moves to the top of the list.

3. Is paying interns required? Payment is optional but highly recommended to attract students.
Payment is not required by Humber, but for many students the extra income helps ease the financial challenges of being a full-time student. Your intern should make a significant contribution to your work, and he or she should be compensated in accordance with the work they do, if possible. The students pay about $9,000 tuition/books/conferences for this year, including the internship semester. The students also receive academic credits for the work they do as interns. There is no fixed rate of pay for interns. One website says hourly wages in this sector average $22.51, while the national average for pay in all nonprofit sector occupations is $18.07. See http://www.jobfutures.ca/noc/5124p4.shtml Pay ranges as guidelines: $25 to $30 an hour at the high end (about $8,750 to $11,000 for the ten weeks, equivalent to $45,500 to $55,000 a year not including benefits) $20/hr ($7,000 for ten weeks or $36,400/yr) $15 ($5,250 for ten weeks or $27,300/yr) $12 ($4,200 or $21,840) $10.25/hour is minimum wage in Ontario ($3,250 or $18,200/yr) Some organizations offer pay below minimum wage and call it an honorarium, expenses, or a scholarship, such as $2,500 total (which would equal about $200 a week) or $5.70/hr $1,800 total ($150 a week or $4.29/hr).

Repayment of expenses is appropriate. If interns must incur costs, such as travel or parking, these should not be a burden to the students. A few internship hosts offer no financial compensation at all. Students sometimes choose to take these on because they see it as a good fit with their interests and needs, and an important part of their learning process. Unpaid internships must comply with employment laws.

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More placements than students: We usually receive many more placement opportunities than we have students. That means the financial compensation you offer will be one of the factors students consider in making their selection. Posting a salary or a range increases your chances of attracting a student. However pay is not the only factor, and students sometimes select internships that offer opportunities for experience and growth in preference to wages. Payment is negotiable. A lot depends on the maturity and experience the student brings to you and the work they do. As you can imagine, many students are carrying a lot of debt after years of study, and are eager to earn a living. Many live independently and cannot count on someone else to pay the bills. Some have families to support. Compensation does influence the students' choices. Commission or percentage payments are against the Code of Ethics of the Association of Fundraising Professionals. See http://www.afpnet.org/Ethics/EnforcementDetail.cfm?ItemNumber=4013 Are grants available to pay interns, such as summer student employment? You might be able to get a grant from the government or another funder to subsidize the students. Grants for "capacity building" may apply, and many foundations, government grants and some companies offer those. This would be your organizations responsibility. Grants requiring students who will return to school in the fall are not usually suitable, because these students graduate on completion of their internship. However, if students are planning to return to school in the fall (for example to pursue a master's degree) this type of funding may apply. Students working outside the province of Ontario are eligible for a small scholarship to help with the additional costs involved. Do we have to pay a fee to Humber? No, you do NOT have to pay any fee to Humber for taking on an intern or summer student.

4. Working conditions: What do we have to provide to give interns a good workspace and equipment?
Do you have a desk, computer, internet connection and phone ready to go? It can be awkward if the student has to shuffle offices, camping out in hallways, boardrooms or converted closets, or moving around several work spaces belonging to absent employees. Poor working conditions lead to lost productivity if essential equipment is missing or won't be ready in time. Of course most organizations work on a tight budget and have limited resources. Virtual offices, home-based, and remote site work arrangements are possible. Students might be willing to work from their homes and connect with you, if you arrange regular personal meetings and/or electronic communications, to provide adequate levels of interaction with a remote worker.

5. Hiring interns: What are the arrangements about longer-term job with us after the internship ends?
A job offer is not required but may help you attract students. Past internship hosts have often been so pleased that they hired the students for full-time positions at the end of the internship. This could be a permanent job, replace an employee on temporary leave, or last for a few weeks or months while a project is completed. Is that possible for you? You can employ the student permanently from the first day of the internship if you wish. Humber would count the first ten weeks of the job as the internship requirement, and you and the students would fill in the necessary reports so the student gets course credit and can graduate. You may want to make employment conditional on the intern's performance. Internships may not lead to long-term jobs. This may suit the students as they test career options. While future employment is not essential, knowing whether there might be a job at the end will influence the students when they make their selection. If there is potential for on-going employment after the internship, mention this in your posting on http://coop.Humber.ca in the section for 'company profile'. Do we have to provide insurance? If the internship is unpaid, Humber will provide WSIB Insurance coverage. This means that in the event of an accident, the student will be covered by the Ministry of Training, Colleges and Universities and would receive any form of compensation through them. If you pay the intern, arranging insurance is your responsibility and a legal requirement.

Are internships full-time or part-time? The Fundraising and Volunteer Management internships are normally full time. Students can choose to combine two or more part-time internships. If you want an intern part-time, please let the students know in your posting on the website at http://coop.Humber.ca. Interns work regular work days and hours, usually Monday to Friday, 9 to 5. Of course the students know that non-profit sector jobs may require them to work evenings and weekends from time to time. If that is necessary we hope you will be able to give them compensating time off in lieu of overtime. Also, if you cannot pay, and the student has to work at a part-time job during the summer to pay the bills, please try to accommodate his or her schedule as much as you can -- but expect the student to be active with you for at least 35 hours a week. Part-time internships may be possible. The student still needs to complete their required hours.

Can interns be outside Toronto? Yes, location is flexible worldwide! Internships can be anywhere in the world. While most are in the Greater Toronto Area or Canada students have done internships in many interesting places: England with

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Blue Frog consultants ThamesBank (for homeless people) Oxford University Shakespeare's Globe Theatre the UN World Food Program in Rome Italy, Cambodia, Melbourne Australia, around the USA with The Polaris Project in Washington DC, The Sterling and Francine Clark Art Institute in Williamstown Massachusetts across Canada in Vancouver, Calgary, Ottawa, London Ontario, and throughout the GTA and Golden Horseshoe.

Organizations outside Canada must work with the students to make any necessary arrangements for visas or work permits, as the country's laws require. Internships are not limited to charities Internships are primarily with fundraising and volunteer management teams in non-profit organizations, but, as long as there is a mentor and appropriate work, the rest is flexible. Interns can also be placed with consultants that help the sector, donations offices of corporations, foundations and governments, political parties.

How is the match made? You post your position on the internship website at http://coop.humber.ca. Details on how to post are below. Students review these opportunities much like looking at help-wanted ads. The students select those where they wish to apply, and contact you directly, with their resumes and portfolios. You can interview the applicants and you select one or more students who seem best suited to your needs. Faculty do not choose, assign or recommend specific students for certain organizations, or act as matchmakers. Can we come to campus to make a presentation? We regret that we cannot make classroom time available for the many worthwhile organizations that would like to meet the students. Posting on the website at http://coop.humber.ca is much more direct than sending email, fax or printed copies of material. What if we need a police check on an intern? Most organizations do not require police checks into the intern's background, because fundraisers and volunteer managers are not usually in a position of power with vulnerable people. If your organization requires a police check, please make sure the students know in your posting at http://coop.Humber.ca. Clarify whether your organization will pay for the costs of the police check, or if you expect the student to pay.

Police checks can take several months to complete due to backlogs at police services, so begin early. You might consider allowing the student to begin work while the police check is still in progress.

Can you have more than one intern? Yes! If you have appropriate projects, Humber is open to placing two or more interns with you. What happens after the internship ends? Students graduate and are available immediately for full-time employment. If you want to hire your intern, that is up to you to negotiate directly. If that is not the case, please allow the student a little time off to go to job interviews.

What are the qualifications required for internship hosts?


Here are the major criteria in selecting internship hosts:

6. What kind of supervision do we have to provide? A knowledgeable mentor.


You must help the student continue to learn as he or she practices under your supervision. Just as in medical school, interns are fully educated, and yet they still need the guidance of a more senior practitioner to complete their training. Humber requires your team to invest time in helping them learn. Make sure they have access to an experienced fundraiser / volunteer manager (depending on the intern's job description). The mentor must meet the student at least once or twice each week to give meaningful feedback and guidance. We expect the mentor to spend two or three hours a week reviewing the intern's work and making suggestions. The mentor could be a senior staff person, a board member, or a volunteer. If you have previously hired Humber Fundraising and Volunteer Management graduates, they may be able to serve as mentors. Smaller organizations have asked fundraisers or volunteer managers from other nonprofits to freely provide the needed educational oversight. In special cases Humber faculty might be able to help you find that mentor. The program receives many requests from organizations that need a student's help, and offer opportunities for students to test their skills as the only fundraising and volunteer manager on the team. Having a mentor available is an essential part of the arrangement. The mentor and the day-by-day supervisor can be different people. In fact there are advantages for all if they are separate functions. When you post your opportunity at http://coop.Humber.ca, describe your mentor's background in the section on 'company profile'. This might include his or her level of experience, credentials such as CFRE or degrees, or other qualifications.

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7. What kind of tasks can the interns complete for us? Meaningful projects!
Humber expects you to give your interns responsibility for substantial projects that will help them grow. The ideal tasks will further sharpen their skills, and enhance their careers with a strong portfolio of fundraising and volunteer management experiences to add to their resumes. Clerical duties must be minimal - no more than 20%. Of course everyone must do their share of work at the basic level from time to time, but that should be the exception. The tasks you assign to the students should engage their fundraising and volunteer management training. If a good secretarial temp could do these tasks without special skills or training, it is not appropriate for an intern. For example: Filing, stuffing envelopes or packing boxes might be necessary for a few hours, but can't be more than 20% of the time. Entering data into your database day-in and day-out is not appropriate. Analyzing your database to find potential donors is appropriate.

If the tasks you need done are not challenging enough, we reserve the right to reassign the student to another placement. Humber has a separate program training business administration students. They may be interested in placements like these.

8.Posting our opportunity for the students to see?


You can now post your internship opportunities on the website for students to read. 1. Go to http://coop.Humber.ca (NOTE: Do not use www.) 2. a) If this is your first time posting an internship opportunity, please click on Employers. Fill in the field boxes and click register. The system will immediately email you further instructions. b) If you have registered before, log in with your username [your email address] and your password. Your password was initially set to humber (all lower case). If you changed your password and have forgotten your it, click on "Request new password". You will have to type in your email address. Your password will be sent by email. You may need to re-register to update the system. 3. Click on Post Opportunity in the upper right (or View My Opportunities to refresh your posting from the past). Your contact information will be shown again. If you want to offer more than one internship with different duties, please post each separately. Once you are registered please fill in the various fields to explain your opportunity. Let me take you on a quick tour of the online fields for you to fill in, since this can be confusing.

Field: Please Select Program or Programs Make sure you highlight the Fundraising and Volunteer Management program in the long list of possible programs, or our students won't see it. You can open your internship up to students in other programs that are listed, as many as you wish, by using the control key to highlight more than one program name. You can also post several different opportunities for our students or for students in other programs. Position Type Choose Internship for students to work with you for 10 weeks or longer. (You can also use this site to post part-time and full-time job and volunteer opportunities for students and alumni). Position Title A creative title describing the person's duties will make your posting more attractive, and look good on the student's resume. Valid Until: * (YYYY-MM-DD) Most people will keep positions open until the end of June (2012-06-30) for convenience. If you have to make a decision earlier, fill in your date. Position Start Date: * (YYYY-MM-DD) Most internships will begin 2012-06-11. You can propose later dates if you prefer. At least one student hopes to begin in August (so she can take a French immersion course in July). Position Duration 10 weeks is the normal internship duration. You can offer a longer period, although the official internship ends at ten weeks. Allow my company profile information to be shown to students: Be sure Y for Yes is clicked. Click "Next page" ON THE SECOND PAGE Department: This is optional - Use it if it is relevant to you. Number of Positions: If you are open to more than one intern, fill in the number you could take. Humber allows multiple placements with the same organization. Salary / Wage: Although the default is "honourarium" you can fill in any appropriate amount. No set figure is required. Students appreciate compensation if you can provide any, and that might make them more likely to choose you, but you can say "none". Company Profile: Tell the students about what you do. Make it exciting, to attract them to you. Use this section to add information about your mentor, and any other facts or stories you think will help. Duties: Tell the student what you want them to do. Make it attractive. Students select their own partners. Tell the students how wonderful the experience will be.

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Required Skills: If you wish to specify any skills that might not be obvious, you can use this field, or leave it blank. If you would like to add information that does not fit into one of the pre-assigned boxes, feel free to add it in 'company profile' or wherever you think it most appropriate. No standard form can cover all the possibilities, so you are welcome to ad lib. Attachments cannot be added, however you can direct students to your website or an outside site, or ask them to contact you for details. When you are done, click Submit Job Opportunity. Your information will automatically be posted for the students to view. Updates: You can return as often as you wish to add new information, change wording or refresh your posting. Every time you do, your posting moves to the top of the list, which is shown to the students in chronological order. What happens after we post our opportunity? The students will review the list of opportunities and contact you and the other internship hosts to request interviews. You can select the students you wish to interview, and arrange a date and time. When can we interview students? Interviews and internships should be outside class time, if possible. This primarily means interviews should be on Fridays, weekends, or evenings. Humber will ask you to provide feedback to a faculty supervisor (and the students) at the midway point and the end of the internship.

9. What if we don't get any students applying?


You can refresh your posting at http://coop.Humber.ca, change your offer, or add new information. You can do this anytime, as often as you wish. Each time you update your posting it moves to the top of the list for students to see it. More internships are offered than we have students, so not everyone will be successful in recruiting an intern. If you don't get an intern, you can: Apply again next year to the Fundraising and Volunteer Management Program Apply to other Humber programs Offer opportunities for students to work with you on class projects in the fall and winter. We will email you more information about those if you are on the list. Offer jobs to alumni and incoming students who are hoping to enrol next fall. For those, email fundraisingprogram@humber.ca Offer volunteer opportunities to students, alumni and future students please email fundraisingprogram@humber.ca

10. Can we hire students or alumni?


If you would like to hire graduates full-time, or students part-time, or applicants for summer jobs, please please post the information at http://coop.Humber.ca AND email the information in PDF to fundraisingprogram@Humber.ca and we will be happy to forward it. Although we are not able to serve as match-makers, and cannot recommend specific people for jobs, we are pleased to share opportunities.

11. Who can I contact?


Feel free to contact us with any questions. From September through June, please email fundraisingprogram@Humber.ca. In July and August contact the internship supervisor Natalie.Muryn@Humber.ca Graham Hill, MA, CFRE Coordinator, Postgraduate Fundraising & Volunteer Management Program Humber College - Lakeshore Campus 3199 Lake Shore Blvd. West, Room E207a Toronto ON M8V 1K8 Canada Tel: 416.675.6622 x 3013 Fax: 416.251.3797 Email:fundraisingprogram@Humber.ca Web: www.humber.ca/fundraising About Humber: A leader in polytechnic education, Humber offers innovative, career-focused learning opportunities. Strong partnerships with employers, and transfer agreements with 45 universities and colleges, help students build foundations for lifelong success. Over 90% of Humber students find jobs within six months of graduating. Over 350 programs including bachelor's degrees and postgraduate programs serve 18,000 full-time and 55,000 part-time learners, as well over 15,000 employees in custom corporate training.

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