New Menu Path There is an additional step to reach the Master data screen.

Menu Path: Human Resources > Personnel management > Administration > Display

After clicking on Administration, your choices remain the same (Display, Maintain or Personnel actions)

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Creating a new session Instead of clicking on System > create session, you can now just click an icon. After the new session is created you can double click on the blue bar to maximize.

Create session icon.

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Creating a shortcut If you only use a few screens, you can create a shortcut that will take you right to that screen.

2. Click.

1. Click here to obtain this menu.

1. Before creating the shortcut, you have to have the transaction code. This can be obtained by going to the screen as you normally would and then clicking where indicated above or click on System > Status. In this example, the transaction code is PA20. 2. Now click the create a shortcut icon. The screen shown on the following page will appear.

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3. Click the down arrow.

4. Click.

(If the transaction code was shown when clicking the field at the bottom of the screen, the transaction code will now show in the command field. If it did not, it must be keyed.) 3. Click on the down arrow or press F4 to receive a list of the systems. Click on Production. 4. Click OK. An icon is now created on your desktop. An example of this is shown on the screen shown on the next page.

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5. Shortcut icon.

5. This is an example of the icon created on a desktop. If this is the area that you want to work in, just click on this icon instead of the SAPlogon icon. After double clicking on the icon, the screen shown below will appear.

6. Enter.

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6. Enter your login ID and a password just as you normally would. Even though you enter SAP through a shortcut you can still move about the system as always. Locked session – no problem! Have you ever only had one session open and have the system lock up? We now have a way to continue on without shutting the system down.

1. Click.

1. Right click anywhere on the top blue line. You will receive a drop down menu which will give you some different options. In this scenario, just click “Create Session” and a new session will be created.

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Keyed in wrong information and clicked execute Have you ever started a program and then realized you forgot to enter a personnel number? With 4.5B we now have a way to stop the transaction.

1. Click.

1. Right click anywhere on the top blue line. You will receive a drop down menu which will give you some different options. In this scenario, just click “Stop Transaction” and the transaction will stop.

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Changes to the Master Data Screen There are some changes to the HR Master Data screen. At first glance, it appears to be very different but after using it you will find it is just arranged differently.

1. Click on different tabs to obtain different infogroups.

2. Active infotypes.

3. Click

4. Enter

1. Similar infotypes are grouped together under tabs. Click on the tab to see the infotypes. 2. If the employee has a an active infotype, a green check will be displayed. 3. To select an infotype, click in the box in front of it. After clicking, the line will be blue. 4. If you do not see the infotype that you need, you can still type the infotype number in the infotype field. The infotype that is clicked on and is highlighted will override the

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infotype that is keyed in. For example, if you clicked Actions and then decided to check the person’s check distribution, keyed 32 in the infotype field and then clicked the overview icon, you would still receive the Actions infotype.

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Name search When verifying if a person is already in the system or just looking for someone but don’t have the complete spelling, you have to use an asterisk after keying in the partial name. If more than one name matches, a list will appear as before.

Must use an asterisk.


Tip – you can click the “close” icon or just press the escape key

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Creating a print screen If you want a printed copy of the screen you are working on, just complete the following steps.
1. Click

2. Click.

1. Click on the different colored circles in the upper right hand corner. The menu shown above will appear. 2. Click on Hardcopy and a copy will be sent to your printer.

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Environment For a shortcut to other areas within SAP, look for Environment in the menu bar. It may provide just one click to get to a different area. The example shown below is the Personnel Administration area but by clicking on Environment you can with one click go to benefits.

Menu bar.

Try clicking some of the other choices on the Menu bar. For example, when you are on the display Master data screen and want to switch to maintain, instead of clicking the green arrow and then maintain try clicking HR master data. A drop down menu will appear giving you a list of choices that you can go to with just one click.

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Tips and Shortcuts To search for employee master data in PA, on the personnel no. field, type:

=n. =n.lastname.first =c.. =c..123456789 +

(partial last name acceptable; will display hit list) (partial SSN acceptable; will display hit list)

wildcard for matchcode searches (example: searching for last name br++n)

If you prefer to keep your hands on the keyboard, try some of the function (F) keys.

F1 F3 F4 F5 F8

Screen field help (click in the field and press F1) Back (same as green arrow) List of possible entries in field (same as clicking on the down arrow) Create Execute

F11 Save F12 and Escape

* at any time in SAP you can right click and a list of choices will appear

Ctrl + c : after highlighting, press the control key and then c. This allows you
to highlight an area to copy then paste into another document. For example: position numbers, personnel numbers

Ctrl + v : place the cursor where you want the information, press the control
key and then v.

/nend Try keying this in the transaction field instead of System > log off

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Transaction codes can be entered in the command field. The result will take you directly to that screen without going through the menu path.
• • • •

Dispay ee master data Maintain ee master data Personnel Actions Display all ‘ee data (Pers. File)

PA20 PA30 PA40 PA10

There are many other transaction codes. Just click System > status. Then just refer to the transaction field under SAP data.

Another way to follow the menu path instead of clicking, is to use the Alt key and the letters that are underlined. For example, the path to payroll would be ALT (and while you continue to hold down Alt) UAAU

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ALT + Print Screen : Copies active window. Paste into Excel, Print Screen : will copy all windows pulled up on screen. Paste in
Excel, Word, etc.

Word, etc.

LOCAL PRINTING Changes to Printing to a Local Printer: The procedures for printing to a local printer will change once we go live with 4.5B. Users will no longer have to go through multiple steps to print to their local printer. Instructions to print to a local printer are as follows: 1. Run the report on line. 2. Select the Print icon. 3. Enter "FWIN" in Output Device. 4. Press enter. New Option for Downloading Reports Transfer file Menu path for Downloading to Word or Excel. Users can set a permanent default path for downloading printouts to Word or Excel (downloading to a local file). To add this option please follow these steps: 1. In SAP click on System > User Profile > Own Data (or User Parameters). 2. Click the PARAMETERS tab. 3. Scroll down to find a blank line. You may need to click on the next page icon to view the next blank line. Enter GR8 for the parameter or "PID" and the path name (a folder on your C: drive or server) for the "Parameter value.’

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4. Press the SAVE icon Note: This sets the default for transferring or saving to local files, not printing. The path name is limited to 18 characters.

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Changing colors and font size Changing how information is displayed is easier. For IBM users, click on the tricolor icon in the upper right corner and click, "options". To change display fonts and colors click on the "Fonts" tab and select small, medium or Large font settings. If these don’t meet your needs, you can also select custom settings. After making your selection, click ok.

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