AGENDA

MAYOR AND CITY COUNCIL WORK SESSION
TUESDAY, FEBRUARY 12, 2013 – 10:00 A.M.

Closed Session – Tuesday, February 12, 2013 – 10:00 a.m.- 1:00 p.m. – Legal, Personnel, Real
Estate and Collective Bargaining Matters

1. Report on Closed Session – Tuesday, February 12, 2013 – 10:00 a.m. – Legal, Personnel,
Real Estate and Collective Bargaining Matters

2. Bid Opening – Sunset Room Repairs

3. Request to Sole Source Purchase a Stryker Power-LOAD Cot Fastener
Presented by: Chris Shaffer, Fire/EMS Assistant Chief

4. Presentation of the Ocean City Center for the Arts
Presented by: Rina Thaler, Executive Director

5. TAB Update and Request to Approve Recommendations
Presented by: Greg Shockley, Chairman

6. Request Permission to Sell Twenty (20) Vehicle Lift Columns
Presented by: George Thornes, Superintendent of Transportation

7. Request Permission to Purchase Two (2) Passenger Shelters
Presented by: George Thornes, Superintendent of Transportation

8. Request Permission for Wastewater Fund Balance Allocation for Spring 2013 Infrastructure
Upgrades
Presented by: Hal Adkins, Public Works Director

9. Bid Award Recommendation for Boardwalk VMS Signs
Presented by: Terence McGean, City Engineer

10. Request Approval of Revised Sunfest/Springfest Beer Truck Rotation Schedule
Presented by: Kelly Allmond, City Clerk

11. Overview of State of Maryland Bay Restoration Fund Exemption Regulations and Approval
of Town Procedures to Comply with Regulations
Presented by: Martha Bennett, Finance Administrator

12. Resolution to Support the Maryland Department of Housing and Community Development’s
Funding of Edward Braude’s Project Located at 210 & 216 Baltimore Avenue
Presented by: Guy Ayres, City Solicitor


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


1 – Report on Closed Session - Tuesday, February 12, 2013
10:00 a.m. – 1:00 p.m. Legal, Personnel, Real Estate and
Collective Bargaining Matters

NOTICE OF CLOSED SESSION OF MAYOR & CITY COUNCIL OF OCEAN CITY












AUTHORITY: State Government Article: Section 10-508(a) Annotated Code of Maryland
PURPOSES:
X
1. To discuss:
(i) the appointment, employment, assignment, promotion, discipline, demotion,
compensation, removal, resignation or performance evaluation of
appointees, employees or officials over whom it has jurisdiction; or
(ii) any other personnel matter that affects one or more specific individuals;

2. To protect the privacy or reputation of individuals with respect to a matter that is
not related to public business
X
3. To consider the acquisition of real property for the public purpose and matters
directly related thereto;

4. Consider a matter that concerns the proposal for a business or industrial
organization to locate, expand or locate in the state;
5. Consider the investment of public funds;
6. Consider the marketing of public securities;
X 7. Consult with counsel to obtain legal advice;

8. Consult with staff, consultants or other individuals about pending or potential
litigations;
X
9. Conduct collective bargaining negotiations or consider matters that relate to the
negotiations;

10. Discuss public security if the public body determines that public discussion
would constitute a risk to the public or public security, including;
a) the deployment of fire and police services and staff; and
b) the development and implementation of emergency plans
11. Prepare, administer or grade a scholastic, licensing or qualifying examination;

12. Conduct or discuss an investigative proceeding on actual or possible criminal
conduct;

13. Comply with a specific constitutional, statutory or judicially imposed
requirement that prevents public disclosures about a particular proceeding or
matter; or

14. Before a contract is awarded or bids are opened, discuss a matter directly related
to a negotiation strategy or the contents of a bid or proposal, if public discussion
or disclosure would adversely impact the ability of the public body to participate
in the competitive bidding or proposal process

DATE AND TIME: Tuesday, February 12, 2013 10:00 a.m.
PLACE: City Hall
SUBJECT: Legal, Real Estate, Personnel and Collective
Bargaining Matters
VOTE: UNANIMOUS
OTHER: FOR:
AGAINST:
ABSTAIN:
ABSENT:
for vote
only:


REPORT OF CLOSED SESSION
OF THE MAYOR AND CITY COUNCIL OF OCEAN CITY


Prior to this open session of the Mayor and City Council being held on Tuesday,
February 12, 2013, a closed session was held on Tuesday, February 12, 2013 at
10:00 a.m. The following is a report of the closed session.
1. A statement of the time, place, and purpose of the closed session is attached.
2. A record of the vote of each member as to closing the session is attached.
3. A citation of the authority under the law for closing the session is attached.
4. (a) Topics of Discussion: Legal, Personnel, Real Estate and Collective
Bargaining Matters
(b) Persons present:
Mayor Richard Meehan
City Manager David Recor
Council President Lloyd Martin
Council Secretary Mary Knight
Council Members Doug Cymek; Margaret Pillas; Brent Ashley; Dennis Dare
and Joe Mitrecic
City Solicitor Guy Ayres
Miles & Stockbridge Associate John Gilman
Finance Administrator Martha Bennett
Human Resource Director Wayne Evans
Executive Office Associate Diana Chavis

Action(s) taken:
Motion to close meeting:




H:\Wpdoc\closedsess.wpd


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


2 – Bid Opening - Sunset Room Repairs



TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Terence McGean, PE, City Engineer
RE: Bid Opening – Sunset Room Repairs
DATE: February 6, 2013


ISSUE(S): Bid opening to complete Sunset Room repairs

SUMMARY: The Sunset Room annex to the Convention Center was damaged
during Hurricane Sandy. RFP’s were solicited and bids are due by
11:00 a.m. on February 12.

FISCAL IMPACT: Total cost of $70,000 to initially come from the Convention
Center Capital Reserve Account with an expected 75%
reimbursement from storm relief aid.

RECOMMENDATION: Accept bids to complete repairs.

ALTERNATIVES: None

RESPONSIBLE STAFF:

Terence McGean, City Engineer
COORDINATED WITH: Maryland Stadium Authority
Martha Bennett, Finance Administrator

ATTACHMENT(S): Bid spreadsheet and schedule describing work to be performed

Agenda Item # 2
Council Meeting Feb. 12, 2013
BID SPREAD SHEET


ITEM: Sunset Room Storm Damage Repairs



Bidders Total Bid
Apex Construction
Ocean City, MD


All States Construction
Bishopville, MD


Black Diamond Builders
Ocean City, MD


Commercial Contracting
Berlin, MD


D&D Construction
Bishopville, MD


Gillis Gilkerson
Salisbury, MD


H&H Services
Ocean City, MD


Hegarty & Associates
Prince Frederick, MD


K.B Coldirn
Frankford, DE


Ludlam Construction
Ocean City, MD










Bidders
Total Bid
Mills Creek Builders
Ocean City, MD


Patterson Construction
Berlin, MD


R.L. Mitrecic
Ocean City, MD


Royal Plus
Snow Hill, MD


SOG Construction
Bishopville, MD


Tecta America
Fruitland, MD


United Brotherhood Of Const
Seaford, DE


Walsh Home Improvement
Berlin, MD



















BID BOND: YES X NO
STAFF ESTIMATE: $85,000
BUDGET ALLOCATION: Not Budgeted to be paid from Convention Center Capital
Reserve Fund

Bidder agrees to perform all the work described in the CONTRACT DOCUMENTS as follows:

REVISED BID SCHEDULE

NOTE: BIDS shall include all applicable fees.

Item No. Quantities Description Total Cost
________ _________ __________ _________

1 1 ls Carpentry/roofing- Canopy/Deck repairs Section 1 $_________
2 1 ls Carpentry/roofing - Canopy/Deck repairs Section 2 $_________
3 1 ls Carpentry -Railing Repair $_________
4 1 ls Carpentry – Window Replacements $_________
5 1 ls Fire Protection system repairs $_________
6 1 ls Plumbing repairs $_________
7 1 ls Electrical repairs & lighting $_________
8 1 ls Vinyl Tile Replacement $_________

TOTAL BID.....................................................................................................$_______________

______________________________________________________________________dollars

Respectfully submitted,


__________________________________
Signature


_________________________________
_________________________________
Address


__________________________ ________
Title Date


_________________________________
License Number

(Seal-if BID is by a corporation)

Attest


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


3 – Request to Sole Source Purchase a Stryker Power-LOAD
Cot Fastener
Presented by: Chris Shaffer, Fire/EMS Assistant Chief







02516

TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, I CMA- CM, Cit y Manager
FROM: Chris Larmore, Fire Chief
RE: Power- LOAD Cot Fast ening Syst em
DATE: February 7, 2013


I SSUE( S) : Considerat ion t o purchase St ryker Power- LOAD Ambulance
St ret cher loading syst em.

SUMMARY: The Fire/ EMS Division would like t o purchase a st ret cher loading
syst em for t he new paramedic unit current ly on order. This piece
of equipment will great ly reduce t he chance of back inj ury t o our
personnel.

FI SCAL I MPACT: Est imat ed $17, 500 for t he syst em inst alled. Per Jennie Knapp,
t his piece of equipment can be funded out of t he Vehicle Trust
Fund.

RECOMMENDATI ON: Approve t he sole source purchase of t he St ryker Power- LOAD
syst em.

ALTERNATI VES: Do not purchase at t his t ime; however, t his will increase t he cost
aft er t he unit is built and delivered.

RESPONSI BLE STAFF: Chris Shaffer, Assist ant Fire Chief

COORDI NATED WI TH: Chris Larmore, Fire Chief
Jennie Knapp, Budget Manager

ATTACHMENTS: 1) St ryker Sole Source Let t er
2) St ryker Power- LOAD Quot e

Agenda I t em # 3
Council Meet ing Feb. 12, 2013
Bob Adams
Director of Sales, Stryker Medical

3800 E Centre Ave
Portage, MI 49002
t. 269-389-6848
bob.adams@stryker.com
Medical





Date: March 20, 2012
Re: Power-LOAD Cot Fastener Sole Source Information
To Whom It May Concern:

Stryker Medical certifies that we are the sole manufacturer of the Stryker EMS Power-LOAD
(Model 6390). This correspondence is to inform you of the unique characteristics of the Power-
LOAD Cot Fastener. These characteristics can be broken down into two primary categories:
Independent Qualification, and Ease of Use.

The Stryker EMS Power-LOAD (Model 6390) cot fastening system is mounted within the
patient compartment and is intended to aid in the loading/unloading of patients. The Stryker
Power-LOAD is the only powered cot fastening system that meets the following:


Independent Qualification
 IPX6: The system is rated to withstand powerful water jets.
 IEC 60601-1 and IEC 60601-1-2: This certification indicates that Power-LOAD
conforms to industry standards for mechanical and electrical safety for medical
electrical devices, as well as electromagnetic compatibility and immunity.
 BS EN-1789 clause 4.5.9: This is a European dynamic crash test which subjects a
50
th
percentile dummy to a nominal 10g deceleration for a minimum of 50ms.
Following the test there shall be no sharp edges or danger to the safety of persons in
the road ambulance.

Ease of Use
 Device must provide a linear guide when loading and unloading the cot
 Device must allow for remote actuation from Power-PRO foot end controls
 Device must engage to the cot during loading and unloading, providing a means of
lifting and lowering
 Device must allow for manual back-up operation in the event of power failure or
system error
 Device must have a safe working load of 870 lbs and be capable of lifting patients
weighing up to 700lbs.
 Device must be mounted inside the patient compartment to prevent environmental
exposure and corrosion

 Device must be power washable
 Device must be capable of inductively charging the Stryker SMRT cot battery


Please forward any further questions to your Stryker sales representative

Sincerely,























WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


4 – Update on the Ocean City Center for the Arts
Presented by: Rina Thaler, Executive Director





TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
FROM: David L. Recor, ICMA-CM, City Manager
RE: Ocean City Center for the Arts
DATE: February 6, 2013


ISSUE(S): Ocean City Center for the Arts

SUMMARY: Rina Thaler, Executive Director of the Ocean City Center for the
Arts, will provide a project update.

FISCAL IMPACT: Not applicable

RECOMMENDATION: Not applicable

ALTERNATIVES: Not applicable

COORDINATED WITH: Rina Thaler, OC Center for the Arts Executive Director

ATTACHMENT(S): Invitation to Grand Opening

Agenda Item # 4
Council Meeting Feb. 12, 2013


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


5 – TAB Update and Request to Approve Recommendations
Presented by: Greg Shockley, Chairman


TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, I CMA- CM, Cit y Manager
FROM: Donna Abbot t , Tourism Direct or
RE: Tourism Advisory Board updat e
DATE: February 6, 2013


I SSUE( S) : Tourism Advisory Board updat e and recommendat ion t o approve
funding for soft ball event and Bikefest

SUMMARY: Greg Shockley, Tourism Advisory Board chair, will present an
updat e t o t he Mayor and Council.

At it s February 7, 2013 meet ing, t he Tourism Advisory Board
reviewed a proposal from t he USSSA Girls World Series organizer
for an Ocean Cit y event in conj unct ion wit h t he girls soft ball
series held in Wicomico Count y.

The also reviewed a proposal from OC Jams, LLC, request ing
funding for t he 2013 Bikefest event .

FI SCAL I MPACT: Approximat ely $96, 500 remains in line it em for FY13.

RECOMMENDATI ON: Recommend funding $22, 000 t o USSSA Girls World Series.

Recommend funding Bikesfest $15, 000 from current fiscal year’s
TAB allocat ion and $20, 000 from t he FY14 allocat ion for Bikefest .

ALTERNATI VES: Do not approve.

RESPONSI BLE STAFF:

Donna Abbot t , Tourism Direct or
COORDI NATED WI TH: Tourism Advisory Board

ATTACHMENT( S) : 1) USSSA Girls World Series Summary
2) Bikefest TAB Applicat ion

Agenda I t em # 5
Council Meet ing Feb. 12, 2013
The Tourism Advisory Board (TAB) voted during its February 7 meeting to approve an 
application for funds from the organizer of the USSSA Girls World Series in the amount of 
$22,000 to enable the event to hold one of its opening ceremonies at the beach in July. 
Worcester County has pledged $3,000 toward the event from the Economic Development 
Office.  
 
USSSA intends to hold for the 7th consecutive year its USSSA Girls World Series in the 
Wicomico/Worcester County region.  This amateur girls’ softball tournament features teams 
ranging in age from 8 to 18.  Teams have represented 13 states and Canada.  Last year, 292 
teams (4,000 players plus coaches & families) participated, making it the second largest girls’ 
softball tournament on the East Coast, next only to the USSSA World Series at Disney's ESPN 
Wide World of Sports in Orlando.  The organizer is anticipating 320 teams this year, 10% 
growth, and will expand the event from 11 to 17 days.   
 
It will be begin on July 17 and conclude August 3, 2013.   This year’s tournament will be divided 
into three segments (separating level of play) requiring three different opening ceremony 
celebrations and three check‐in dates, whereas in the past only one or two ceremonies have 
been required.  The event’s economic impact is over $8 million dollars and requires over 12,000 
hotel rooms in total. The organizer attributes the event’s success to Wicomico’s athletic fields 
and Ocean City’s resort destination.  Over 1,000 rooms per night are required during the peak 
portion of each segment, exceeding Wicomico County’s inventory by 20%, thus requiring room 
blocks from Ocean City.    
 
The event’s budget is approximately $440,000, which includes approximately $87,000 in staging 
costs for three opening ceremony events.  USSSA is requesting $80,000 in bid fees from 
Wicomico in addition to event support including logistical support, field maintenance labor, 
facility coordination, and facilitation of receivables and expenses (shared risk). USSSA is 
requested $30,000 from Ocean City to defray additional costs incurred by expanding the event 
to three weeks. 
 
Number of players:  +4,000 (+coaches; event staff & families); event attendance: +75,000 
people; Room nights: 12,000‐15,000; and the economic impact + $8 million. 
 
The 2013 USSSA World Series will require 12,000‐15,000 room nights over the 17 days of the 
event.  Ocean City HMRA has been requested to block 200+ rooms per night during peak times 
of the event through Meeting Max and has agreed in concept to pay $10/room rebates to 
defray the events cost and an 8% fee for using the Meeting Max online housing system.  
Wicomico’s HMA has agreed to the same.  
 
Revenue generated from the event includes team gate fees, program ad sales, patron ad sales, 
practice field rental, sponsorships and souvenir sales.  Wicomico County Recreation, Parks & 
Tourism provides over $120,000 from its operating budget to assist in staging the event as a co‐
promotion and will pay $80,000 in required bid fees to the USSSA national office to secure the 
event.   
1
Revised5/12

ApplicationforTourismDevelopmentGrant
OceanCity,MarylandTourismAdvisoryBoard

FundingCycle: Date:
ApplicationDeadline:

I. ApplicantProfile

a. Organization/Agency:

b. Address:

c. ProjectDirector/Promoter:

d. PhoneNumber:

e. EmailAddress:

f. SourceofOperatingFunds:

g. TotalBudgetAmountforProject:

h. Isyourorganizationforprofitornon-profit:

OCJAMSLLCdbaOC
BIKEFEST
MembersCapital
cliff@ocbikefest.com
304-276-6700
CliffSutherland
308CheatRd,Morgantown,WV
26508

Profit
700K+70Ksponsorin
kind
2
Revised5/12
II. TypeofProject

X SpecialEvent
PromotionalDVD/CD
PrintedMaterial
Co-opAdvertising
Other___________________________
Pleaseincludeyourorganizationsspecificproject/eventhistoryincludingresults,awardsor
credentialsreceived.

III. Project/RequestSummary

a. WearehostingthemotorcycleeventattheOCConventionCenterparkinglot
withasecondlocationattheInletusingtheSunfestsetupSept12-15,2013.
Wecontinuetofocusonentertainmentbyprovidingnationalmusicacts&
stuntanddrillteamstoattractridersandotherstoOCforextendedstays.Last
yearmotorcyclesbeganarrivingtheSat.beforetheeventandmanyextended
theirstaythroughSunfest.Thisyearwearenotchargingadmissionforthe
ConventionCentersitetomakeitmoreconsumerfriendly.Allthelive
entertainmentwillbeattheInlettohelpwiththetrafficflow.Ourheadliners
(subjecttochange)areThreeDogNight,America,WAR,FoghatandJackyl.Our
averageattendeeis52yrsoldandhasanincomeof92Kperyear.Theypayfor
everythingthattheyconsumesincemotorcyclesdon’thavetrunks.Lastyearwe
weretoldthattheBoardwalkmerchantswerepleasedwiththepedestrian
traffic.Pleasevisitwww.ocbikefest.comforascheduleandentertainment.TAB
fundswouldbeusedtoassistthemarketingoftheeventandhelppayforthe
Nationalacts.Therewereover150KmotorcyclistsinDelmarvain2012and
approximately70KattendedtheeventsoutsidetheConventionCenterand25K
attendedeventsinsidetheConventionCenterandtheInletgates.Webelieve
thatwewillhostover100Koutsideourgatesin2013withanestimated
attendanceof30KinsideourgatesattheInletgateswhichshouldproduce17
millionineconomicimpact
b. DatesofEvent(ifapplicable)
September12–15,2013
c. AnticipatedVisitorAttendancefromoutside50mileRadius/otherROIor
EconomicImpactindicators:
Thiswillbethethirdyearoftheevent.Theeventresultswerepositive&earned
mediaarticlesintwonationalandfourregionalmotorcyclemagazinesaswellaslocal
publications,radioandtelevisioncoverage.Webelievethatwehavebeensuccessful
inputting“headsonbeds”includingweeklyrentalsformanymoreroomnightsthan
previousyearsatmidseasonrates.Accordingtotherestaurants/barsthatwehave
beenincommunicationwith,theyhaveexperiencedrecordsalesandinsomecasesit
wasthebestsalesweekintheirhistory.Theeventalsoproducedover50Kforlocal
charitiesin2012
c. Anticipatedvisitorattendancefromoutside30-mileradius/otherROIor
economicimpactindicators.
Over150Kattendeesw100KattheConventionCenterand30KattheInlet
3
Revised5/12

IV. FinancialInformation

d. AnticipatedRoomNightsgenerated:Whatsteps(ifany)havebeentakento
collaboratewithHMRA/hotelcommunityforroomaccommodationsandtracking
method?
Bynatureourattendeesprefertotravelandlookforplacestoreturntowith
friendstoridewithandstay.Wehadmanyvisitorsfromnon-traditionalOC
markets;therewereTexans,Canadiansandothers.Webelievethatwewillhave
over35,000roomnightsgeneratedplusmanyrentalunitsthatarenotmeasured
byHMRA.WeareworkingwithSusanJonestotracktheroomusage.
ProjectBudget
1. TotalProjectBudget $700Kw70Kinkind
2. AmountRequestedfromTAB $35,000.00
3. FundprovidedbyApplicant $200,000.00
4. AdditionalSponsorFundsLeveraged $150,000.00
Listotherfundingsources:
Willincluderevenuefromvendor’sfees;merchandisefeesandgatefeesfromtheInlet
*Pleaseattachadetailedbudget.Abudgetisrequiredforallapplications.
MarketingpromotionsDetail(focusonmediaexpendituresoutsideof30Mileradiusof
OCMD)
TradeShows-$7,000.00 Web-$5,000.00
Print-$15,000.00 Radio–$10,000.00
Television-$15,000.00

1. $___________________
2. $___________________
3. $___________________
4
Revised5/12

Theapplicant,OCJAMSLLC,onlyproducesthisevent.Theapplicanthassuccessfullyproducedand
fulfilledallfinancialobligationsin2011and2012.In2011and2012theeventhadalossof
approximately183,000.00andwasstillabletomeetallfinancialobligations.TheOCJAMSpartners
havealsoproducedMountainfestMotorcycleRallyinMorgantownWestVirginiaforthelast8years
andhavealsometallfinancialobligations.MembersRebekahJonesandKathyMichealeachown
specialeventcompanieswhichproduceandfulfillallfinancialobligationsofover50eventsonan
annualbasis.

Allapplicantsmustprovideatleast3referencesillustratingapplicant’shistoryofsuccessfulevent
productionandfulfillmentoffinancialobligations.
Seeabove.
Collateralmaterialsdetail(specifytypeandnumberprinted).Pleaseattach.
1. 150Ktrifoldrackcards$6,000.00
2. 20KRallyGuides$14,000.00
3. 20Kfourpageeventguides$0(earnedmedia)
4. $___________________
Other(pleasebespecific)
1. $___________________
2. $___________________
3. $___________________
4. $___________________
5
Revised5/12

ReturnApplicationto:TourismAdvisoryBoardc/oMelaniePursel
12320OceanGatewayOceanCity,MD21842.Phone:410-213-0144.Email:melanie@oceancity.org
ApplicationProcedures
1. ContactTourismAdvisoryBoardChairMelaniePurselforapplicationconsiderationandany
questions.
Melanie@oceancity.org
410-213-144 Ext.102

2. Filloutapplicationandsubmittochair.AllsectionsMUSTbecompleted.
3. TABChairwillcontactApplicanttoscheduleapresentationtotheBoardafterreviewingand
ratingtheapplication.Applicantmayreceiveadditionalquestionregardingapplication
4. ApplicantwillbecontactedwithTAB’sdecision.
5. AllawardsarebasedonfundingavailabilityandapprovalofMayorandCityCouncil.
Criteria/Selection
1. AllProjectsmusthaveadetailedbudgetattached,specifyingtheamountrequested.
2. Projectswillberatedon:
a. Abilitytoleverageadditionalfunds/overallbudget
b. Financialstabilityofpromoter/applicant
c. Economicimpact
d. Targetmarket
e. Geographiclocationofevent
f. Uniquenessandabilitytoattractvisitors

WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


6 – Request Permission to Sell Twenty (20) Vehicle Lift Columns
Presented by: George Thornes, Superintendent of
Transportation
25166

TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: George Thornes, Superintendent of Transportation
RE: Disposal of Vehicle Lifts
DATE: February 1, 2013


ISSUE(S): Disposal of Vehicle Lifts

SUMMARY: Request to dispose of twenty (20) vehicle lift columns.

FISCAL IMPACT: Gain in revenue to be determined upon sale.

RECOMMENDATION: Sell the vehicle lifts.

ALTERNATIVES: Do not sell, sell as scrap metal, or sell on GOVDEALS.com.

RESPONSIBLE STAFF:

George Thornes, Superintendent of Transportation
COORDINATED WITH: Hal Adkins, Director of Public Works
James Rasziewski, MTA Regional Manager

ATTACHMENT(S): 1) Memorandum
2) MTA Correspondence

Agenda Item # 6
Council Meeting Feb. 12, 2013
To: David L. Recor, TCMA-CM, City Manager
From: George T. Thomes, Superintendent of Transportation
Re: Request to sell Vehicle Lifts
Date: February 1, 2013
The Town of Ocean City is a sub-recipient of grant funding from the Federal Transit
Administration (FTA) and Maryland Transit Administration (MTA). Public Transit
operations receiving grant funding must follow all policies and procedures set forth by
these agencies to continue to receive funding. Although a grant-funded item has met the
useful life, we must still gain approval from them to dispose of the items. Proceeds from
the sale of items must go back in the transportation fund. These funds are recognized as
Non-Fare Capital Revenue. Non-Fare Capital Revenue can be used to purchase capital
items with the approval of the FTA and MT A.
Due to overall age, working conditions, and a long service life, we requested and gained
funding to replace twenty vehicle lift columns. The lifts to be replaced were far beyond
their useful life, required a lot of maintenance and repairs, and were no longer safe. We
have since purchased and received twenty vehicle lift columns and placed them in
service.
Contingent on the MTA's approval, we would like to gain your approval to sell the old
lifts. Proceeds from the sale will be used toward future transportation capital requests.
I will be in attendance at the Work Session on February 12, 2013. Should you have any
questions, please contact me directly.
TOWN OF
OCEAN CITY
The White Marlin Capital of the World
January 4, 2012
:Mr. James Raszewski
Maryland Transit Administration
William Donald Schaefer Tower
6 Saint Paul Street, 9th Floor
Baltimore, MD 21202-1614
RE: DISPOSAL REQUEST- TWENTY (20) SEFAC VEIDCLE LIFTS
Dear Mr. Raszewski,
Ocean City Transportation (OCT) hereby requests Maryland Transit Administration
(MTA) approval to dispose of twenty (20) SEFAC vehicle lift columns, as each unit
MAYOR & CITY COUNCIL
P.O. BOX 158
OCEAN CJTY,
MARYLAND 11843-0158

MAYOR
RICHARD W MEEHAN
CID' COUNC!L MEMBERS
LLOYD MARTIN
President
MARY P. KNIGHT
Sec1·etmy
BRENT ASHLEY
DOUGLASS. CYMEK
DENNIS W. DARE
JOSEPH M. MITRECIC
MARGARET PlLLAS
DAVID L RECOR, ICMA-CM
City Manager
KELLY L. ALLMOND, CMC
Cily
has exceeded its useful-life criteria, and twenty (20) FTAJMTA grant funded replacement
Stertil-Koni wireless vehicle lift columns (funded through MTA grant FY12 OC275311C2012)
have been purchased, received and are now in use by OCT. A list of the units that OCT is seeking
to dispose of, specified by model number, type, rated load, unit serial number and date of manufacture,
is attached for your review.
With MTA approval, the Town of Ocean City will register all of the aforementioned SEFAC units on
GovDeals.com for disposal via auction. Proceeds from the sale of units previously purchased with
FTAJMTA grant funding will be deposited into OCT's Non-Fare "Capital Income and Expense"
Revenue Account and reported to the MTA as required by 49 U.S.C 5334 (b)(4) entitled Sell and Use
Proceeds for other Capital Projects.
Should the MTA require additional information concerning this request please feel free to contact me at
410-723-2174. As always, OCT appreciates the support and guidance of the MTA.


Ocean City Transportation
cc: v'1Ial Adkins, Public Works Director, Ocean City
Joe Sobczak, Purchasing, Ocean City
George Thomes, Transportation Superintendent, Ocean City
James Deptula, Finance, Ocean City
2001
Ocean City Transportation
SEFAC Vehicle Lift
Disposal List
Model 1200M65 Model1200M65 Model1200M65
Type 06-084 Type 06-082 Type 06-071
J
Rated Load 15000 lbs Rated Load 15000 lbs Rated Load 15000 lbs
v
Number 32927 Number 36134 "" Number 13489
Date 12/3/1992 Date 9115/1995 Date 7/19/1988
Mode11200M65 Model1200M65 Model1200M65
Type 06-084 Type 06-082 Type 06-071
./ Rated Load 15000 lbs ,/ Rated Load 15000 lbs
v
Rated Load 15000 lbs
Number 33640 Number36175 Number3491
Date 9/28/1993 Date 9/15/1995 Date 7110/1988
Model1200M65 Model1200M65 Model1200M65
Type 06-082 Type 06-084 Type 06-071
-./ Rated Load 15000 lbs J Rated Load 15000 lbs
./
Rated Load 15000 lbs
Number 36186 Number 32921 Number3488
Date 9/15/1995 Date 12/311992 Date 7/19/1988
Model 1200M65 Model1200M65 Model1200M65
Type 06-084 Type 06-084
-./
Type 06-071
-./
Rated Load 15000 lbs Rated Load 15000 lbs Rated Load 15000 lbs
Number 32924
/
Number 32926 Number3490
Date 12/3/1992 Date 12/3/1992 Date 7119/1988
Model1200M50E Model1200M50E
Type 05-096 Type 05-096
-./
Rated Load 18000 lbs
,/
Rated Load 12000 lbs
Number 10797 Number 10795
Date 12/27/1988 Date 12/27/1988
Model1200M65 Model1200M65
Type 06-082 Type 06-084
J
Rated Load 15000 lbs
v'
Rated Load 15000 lbs
Number ~ 3 6 1 8 7
Number 33643
Date 09/15/1995 Date 9/28/1993
Model 1200M65 Model1200M65
Type 06c082 Type 06-082
.I
Rated Load 15000 lbs Rated Load 15000 lbs
"" Number 36133 Number 36185
Date 9/15/1995 Date 9/1511995
Model1200M65 Modell200M65
Type 06-084 Type 06-084
v Rated Load 15000 lbs
-./
Rated Load 15000 lbs
Number 32931 Number 33642
Date 12/03/1992 Date 9/28/1993


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


7 – Request Permission to Purchase Two (2) Passenger
Shelters
Presented by: George Thornes, Superintendent of
Transporation

25166

TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: George Thornes, Superintendent of Transportation
RE: Passenger Shelters for Bus Stops
DATE: February 1, 2013


ISSUE(S): Purchase of two (2) bus stop passenger shelters.

SUMMARY: We are in need of one passenger shelter for immediate
installation. The second shelter is for future use.

FISCAL IMPACT: $13,650

RECOMMENDATION: Purchase two shelters from Columbia Equipment.

ALTERNATIVES: Do not purchase shelters and install a bench for bus riders.

RESPONSIBLE STAFF:

George Thornes, Superintendent of Transportation
COORDINATED WITH: Hal Adkins, Director of Public Works
James Rasziewski, MTA Regional Manager

ATTACHMENT(S): 1) Memorandum
2) MTA Correspondence
3) Columbia Equipment Quote

Agenda Item # 7
Council Meeting Feb. 12, 2013
To: David L. Recor, ICMA-CM, City Manager
From: George T. Thomes, Superintendent of Transportation
Re: Purchase two Passenger Shelters
Date: February I, 2013
The Town of Ocean City is a sub-recipient of grant funding from the Federal Transit
Administration (FTA) and Maryland Transit Administration (MTA). Public Transit
operations receiving grant funding must follow all the policies and procedures set forth
by these organizations to continue to receive funding. Although a grant-funded item has
met the useful life, when sold the proceeds must go back in the transportation fund.
These funds are recognized as Non-Fare Capital Revenue. Non-Fare Capital Revenue
can be used to purchase capital items with the approval of the FTA and MTA.
We gained concurrence from the MTA in December 2012 to purchase two passenger
shelters. Since the date of our original request Columbia Equipment has increased the
cost due to an increase in raw materials. The original price quote was for $12,930; the
new quote is $13,650. The MTA has given us verbal approval to continue with the
purchase at $13,650.
We are seeking your approval to purchase two passenger shelters from Columbia
Equipment. The current balance in the Non-Fare Capital Revenue account is $25,357.02.
I will be in attendance at the Work Session on February 12, 2013. Should you have any
questions, please contact me directly.
l

w
The White Marlin Capital of the World
November 6, 2012
Mr. James Raszewski, Regional Planner
Maryland Transit Administration (MTA)
William Donald Schaefer Tower
6 Saint Paul Street, 9th Floor
Baltimore, MD 21202-1614
RE: REQUEST FOR CONCURRENCE TO AWARD
PASSENGER SHELTERS
MAYOR
RICHARD W. MEEHAN
CITY COUNCIL
JAMES S. HALL
President ,
LLOYD MARTIN
Secretary
BRENT ASHLEY
DOUGLAS S. CYMEK
JOSEPH T. HALL ii
MARY P. KNIGHT
MARGARET PILLAS
CITY MANAGER
DAVID L. RE-COR, ICMA-CM
CITY CLERK
KELLY L. ALLMOND. CMC
GRANT: DISCRETIONARY FUNDS I NON-FARE CAPITAL REVENUE ACCOUNT
Dear Mr. Raszewski,
Ocean City Transportation (OCT) (DUNS #053919510 I CCR CAGE #47MW3) hereby requests MTA
concurrence to award the purchase of two (2) Passenger Shelters to Columbia Equipment Company Inc.
(DUNS #0518593381 CCR CAGE# 5N618) at a total cost of$12,930.00. Recommendation for sole-
source award is based on a Cost Price Aoalysis, as the requested shelters need to be compatible with
existing shelters spare parts previously supplied to OCT by Columbia Equipment. Shelter spare parts
include Columbia EqUipment manufactured window panel gaskets, window panel frames, rivets, roof
domes, roof dome gaskets, retrofit information panels and other accessories.
If approved, OCT Non-Fare Capital Revenue funding will be utilized for this purchase. As of November
5, 2012 OCT's Non-Fare Capital Revenue account balance is $25,357.02.
As required by the MTA for small item procurements the following documents are enclosed for your
review and file: ·
• MTA LOTS Non Fare Capital Revenue Quarterly Reporting Form, indicating an account balance·
of$25,357.02 as submitted by Mr. James Deptula of Ocean City Finance Department on
November 5, 2012.
• Columbia Equipment Company, Inc. quote for two (2) "OC-A" type shelters at a total cost of
$12,930.00.
www.oceancitymd.gov
bAd

P.o. BOX 158 • OCEAN CITY, MARYLAND. 21843-0158 , Ill J.' City Hall- (410) 289-8221 • FAX- (41D) 289-8703
2001



Request for Concurrence to Award Passenger Shelters
Page2
• Cost/Price Analysis for Columbia Equipment Company "OC-A" type shelters.
• Federal Assurances and Certifications signed by Columbia Equipment Company, Inc.
• Columbia Equipment Company's DBE!MBE Policy Statement
• Excluded Parties List for Columbia Equipment Company, Inc.
Should OCT receive a letter of concurrence from the MTA to award Columbia Equipment Company,
Inc. prior to December I, 2012 the MTA should expect The Town's request for reimbursement by no
later than March 1, 2013 as delivery of the shelters is expected within 90 days.
If you have any questions regarding this request please feel free to contact me at 410-723-2174. As
always, Ocean City Transportation appreciates the support and guidance of the MTA.
~ I ~
~ ~ pJJ\}JwrL
Bnan Connor, Assistant Superintendent
Ocean City Transportation
cc: :./Hal Adkins, Public Works Director
\/George Thomes, Transportation Superintendent
- . . . . . . . . _ _ _ ~ \(-z0-1Z-
18:35
7185254110
COLUMBIA EQUIPI1ENT
Equipment Company Inc.
718-658-59DD
Fax: 718-52S-411D
E-mail: sh&lterpr@columbiaequlpment.com
7/24/12
Ocean ·Ci.ty Transportation
Department
204 65th Street, Bldg. E
Ocean City, MD 21842
Attn: Brian Connor
description
www.columblaequtpment.com
RE: Bus Shelt.ers
quantity
PAGE 02/25
unit price total price
SIZE I MODEL: Type OC-A Shelter 2 $ 6465.00 $ 12,930.0
ROOF:
WINDOWS:
ALUMINUM AllOY:
ALUMINUM FINISH:
·f·s OETAILo
ACCESSORIES:
1/4" Translucent: Whitto Acrylic Dome
1/4" Clear Mar-resistant Polycarbonate
6063T52
#313 Dark Bronze Duranodic
4" External Adjustable Base Flanges
Full-length Inttograted Bronze Aluminum Bench
w/Backrest
Price is based on sh{pping (2) shelters at on,. till e
to location. Price· includes delivery but do"'
not inlcudio any taxes. ·
Ea. shelter will be shipped knocked down in (4) wall
panels + (1) ce.vlked & gasket:ed roof-facia assembly for ease of
handling & fast on-site installation on existing concrete. All
hardware and illus.trated instructions wi 1
TERMS & CONDITIONS.
.
1. Work shall not begin until reoaipt ot a signed Purchase Order. 6. Prices are firm for 30 days,
2. AJJ orOers are subject to credit approval. Currant c:redlt Information
must be submitted wlth induding the namss, addresses, phone
numbers and persons ro ronleot, for bank-, bonding company and
two commercial references,
· 7 Delivery shall be ±60 days aftenecolpt of ()(tier_
:3. Prices quoted do not include. any taxes. Any .all applfctmle era
the responsibility o! tho Buyer.
4, Unless otherwise $tated, all prioes are EO. B. faotory, N.Y.
and do not Include delivery, or crating charges. add 1 oo/, to oct
-amount tor shipments requiring special boxing or cret\ng.
5. Prices Include alllnstanatlon hardwsre and Instructions, except for
replacernenl part orders. Hardware for replacement parts wm be
furnished specifically requested and noted on our Ouotatlon form.
We propose herewftt] to fum!!3h \he- materials c:omple1e In accordance with the abaVe specfficatlons.
expedite your pleaaa ona signed copy ol the propoaa.l along with a completely
•.•. d out Credit Applica\IQn, and a eheck for the required Deposit. Please indicate '"Ship to"
· d •s[ll to" addreases With. names artd ,phooe numbers of persons lo whQ::Ie anention.Ghlpping
and billing shouk:l be directed. Wa shall ba to 3Upply any further lnfcnnatlon you may
desire and trusl tnat you will fQvl)r ua with yqur order. which wm recelve our prompt and
careful attention.
Or receipt of approved shop dwgs (whichever i9 later),
a. All prices are F.0.8 O<:ean City, MD
9. Payment terms are as lollows: Net: 30 Days
10. As prices do not include tax, please furnish Exempllon
Cortlflcate or pay any applicable lax directly td
appropriale ogoncy.
Authortzed Signature
ACCEPTANCE OF PROPOSAL: The prlr::es. specMicatloos and Conditions ,;;,re satisfactory and are hereby You are authorized to do
thQ work as speclfled. Payment Wl1! be. made as above.
Authorized Signature Date
December 12.2012
Mr. Brian Conner
MTA"
Maryland
MARYLAND TRANSIT ADMINISTRATION
MARYLAND DEPARTMENT OF TRANSPORTATION
Martin O'Malley, Governor • Anthony G. Brown, Lt. Governor
Darrell B. Mobley, Acting Secretary • Ralign T. Wells, Administrator
Assistant Superintendent of Transportation
Town of Ocean City
208 65'h Street
Ocean City, Maryland 21843-0158
Dear Mr. Conner:
Thank you for your November 6, 2012letter regarding the Town of Ocean City's request for
concurrence to award the purchase of two Bus Shelters using the proceeds from Ocean City's
disposal sale of federally and state funded vehicles and fixed assets. The Maryland Transit
Administration (MTA) concurs with the Towu of Ocean City's selection of Columbia Equipment
Company as the vendor to provide the two bus shelters.
It is our understanding that Ocean City will sole source procure these two shelters as the shelters
need to be compatible with existing bus shelters and spare parts that were competitively bid and
awarded to Columbia Equipment Company in Fiscal Years 2007 and 2010. In addition, Ocean
City conducted a Cost/Price Analysis by obtaining the prices of recently purchased comparable
shelters from three other public agencies and found that the two shelters to be purchased are
comparable in price. Ocean City has also has ensured that Columbia Equipment Company
complied with all applicable Federal procurement requirements for this purchase.
The cost of this purchase is $12,930.00 and will be funded through the $25,357.02 in proceeds
Ocean City has received to date (see attached Non-Fare Revenue Reporting Form dated
1115/2012) for the disposal sale of federally and state funded vehicles and fixed assets. Upon
completion of this order, Ocean City will provide a revised Non-Fare Revenue Reporting Form
showing the expenses incurred for the purchase of these two bus shelters to MTA and the
balance of disposal proceed funds available. Ocean City must also retain all procurement
information related to this or future disposal proceed purchases as part of a disposal proceed
project file.
It is our understanding that Ocean City intends to order these two bus shelters immediately upon
receipt of this letter. Please provide MTA with a copy of the bus shelter invoice(s) upon delivery
of the bus shelters and payment to Columbia Equipment Company. We note that Ocean City
anticipates that this will occur on or before March 30, 2013, and that payment to Columbia
6 Saint Paul Street • Baltimore, Maryland 21202-1614 • TTY 410-539-3497 • Toll Free 1-866-743-3682
Equipment Company will be made by Ocean City using proceeds realized (and documented on
the Non-Fare Revenue Reporting Form) from the disposal sale of federally and state funded
vehicles and fixed assets. If you have any questions regarding this letter, please contact James
Raszewski at your earliest convenience at 410-767-2948.
Sincerely,
Elizabeth Kreider, Director
Office of Local Transit Support
Attachment
cc: Mr. Hal Adkins, Public Works Director, Ocean City
Mr. George Thomes, Transportation Superintendent, Ocean City
Mr. James Raszewski, Regional Planner,
01/17/2013 17:53 7185254110
COLUMBIA EQUIPMENT
Columbia Equipment Company
180-10 93rd Avenue, Jamaiea, New York 11433-1499 718-858·5900
Fax: 718..!i26-4110
E-mail: shelterpr@columbiaequipment.com
fax www.columbiaequipment.com
DATE: 1/17/13
TO: Mr. Bria.n Connor
Assistant Superin,tendent
RE: Jlua ShelteJ;"s
Ocean City Trasnportation Department
2U4 65th Street, Bldg. E
Ocean City,.MD 21842
FAX #1-410-723-1832
PAGE 01
inc:.
FACSIMILE TRANSMISSION COVER PAGE TOTAL# OF PAGES:: ___ ..::_ ____ ( INCL. THIS COVER PAGE)
IF QUESTIONS, CALL: 718-658-5900 ASK FOR.:·_ ....i!All:r:tt.Jlhu1J:rLJ.M!:L,.___lC;cowbceellu ____________ _
If you do not receive all the pages, please call us back as soon as possible.
DRAWING
QUANTITY· NUMBER: DATE: REMARKS·
1 1/16/13 I Revised/Undated Price Ouotat:ion for (21 1/0C-A Shelters
1 Terms and Condition.s
ACTION OR COMMENTS:
Enclosed is an, updated and revised Price Quotation for (2) model #OC-A Bus Shelters,
bench a.nd delivery based ou, shipping (2) shelters to one location at one time.
We know that you wish to place an order for additional shelters and greatly appreciate your
business and support in the past. Unfortuneately due to circumstances that are beyond our
control,-. our· aluminum finisl;J,e.- closing thei:r operation without ou:r: forewarning - around the
end of November 2012. We were forced to find an, alternate sourc;, for the anodizing of the
aluminum that goes into our shelters. Although we were able to locate another source fo• the
finishing, the cost to us ha.s increased about 300%. 1/e have had to refigure jobs that: bad been
quoted and have lost money on jobs that were in progress at that time. Our selling prices
incorporate a very small mark up so we cannot absorb tll.is increase, We have been trying to hol
the :prices we had quoted to you last July reconfirmed. this as recently as November 15,·. 201
just before the problem occured. I hope the enclosed revised Price Quotation is acceptable.
feel free to contact mo with any questions. Thank you f.or your understanding.
VIAF'AX. '
-
Arthur M. Cohen, President
01/17/2013 17:53 7185254110 COLUMBIA EQUIPMENT
Columbia Equipment Company
180-111 !13rd Avenue. Jamaica, New York 11433-1499
Fu: 7111-526-4110
1:-rnall: shelterpr@columblaaqulp-.cam
www.columblaequlpment.com
--.· REVISED 1/16/13
Juotatfon
DATE: 7/24/12
ro:
Ocean -City Transport.at:ion
Department
204 65th Street, Bldg. E
Ocean City, MD 21842
Att:n: Brian Connor
description
RE: Bus Shelt_ers
Inc.
PAGE 02
unit prlw total prtce
SIZE I MODEl: Type OC-A Sh.,1ter
2 6825,00 $ 13,650.
ROOF:
WINDOWS:
ALUMINUM RNISH:
1/4" Translucent_Whit.e Acrylic Dom"
1/4" C1"ar Mar-resistant Poly,arbonate
6063T52
#313 Dark Duranodic
4" External Adjustable Base Flanges
lntegrat:ed Bronze Aluminum Bench
w/Backrest
Price is based an stdpping (Z) shelters a1: one t:it
to one :location. Price-includes de1ivery but doe:
nor in1cude any taxes.
Ea. shelter will be shipped knocked down in (4) preglazed wall
p"llels + (1) ca.ulk6d & gasket.,·d r<>of-facia. assembly for' ease of
handling· & fast on-site on exieting All
hardwar" and illust:ratad wi;,c
1ERMS & CONDmONS:
1. WO!k •hall not begin untlf receipt of a Pun:toase Order.
30
s_ am 11nn tor
2. All ordars are subjoot to credit appi'O'IIll. C\11Te111 eredlllnformallon
must be wllh Oltlor,lndlldlng !he names. adctreosos, phDI'IB
llllmbers ond pen:ons to contacl< ror bank·, bonding company arxl
two commercial mferrmcas.
a. Prices quoted do not InclUde any- Any all applicable raxes are
lhe reBpQnSibllity ot !he Buyer.
4. Un!l!!lS O!herWioe stated, all po1ces om F.O.B. f..ctmy, Jamaica, N.Y.
and do not ll>ol""" dollwry, or aatlng ch:orggo, add 10% to net
B!1101Jl111oc shlpmenls requiring speeflll boldng or crallng.
5. Prices Jnoludo aD lns!allalitm hanlware and lnobuotlorn:, 9XCBpl: tor
replocernont prut oniurs. Harllware lot replacement parts will be
lumlshed spec!IJcally rBqlJI!ISted and noted en our Ouolai!Ol'llonn.
·7 Delivel)' o!lall be +60 da)IS altor rm:elpl of Older.
Or reo.:lpt of approved ohop dwgs (which"""' Is later).
e. All pt11:es are F.O.B Ocean Ci t:y ' MD
9, Paymentlerrm;areaslollows: Net: 30 Days
1 o. As prices <lo not lnt:!uda lax, ploas9 furnish
C•rtffh:ate or pay any applicabla tax directly to
approprl!IIB agency.
Wepropose-IOhJmlshlho • -lila above
To m<pedltu your Older ploose mlum """ !llgnod cnpy <If tt.e ptOJX>Sal olong wfth a oomp!eletf
tlllod 1>L11 Crodlt Appliciellon, and o ""oclc fat 11m roqulrod Depoolt. Pr-e indlc•le "Ship w•
8l1d "B1Dto".81iirea8EIG MHih...D!UDQ)t,and phnno numbel$.of.per.GQ119.to Wh0Sa..ill1untlon shlppblg
and bll!l"!! shoulrl bo dln!clod. We et>al b9 ploaood lo supply MY l\o1har ln!onnallon you '""Y
arld trus:t ttmt )'01.1 wlU fruror us: wllh your order, wtdeh will moeW& our prompt and
A>lul -nl ....


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


8 – Request Permission for Wastewater Fund Balance Allocation
for Spring 2013 Infrastructure Upgrades
Presented by: Hal Adkins, Public Works Director
25166

TOWN OF
The White Marlin Capital of the World




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Hal O. Adkins, Public Works Director
RE: Wastewater Enterprise Fund
Request for Fund Balance Allocation – Infrastructure Upgrades
DATE: February 4, 2013


ISSUE(S): Need to provide funding for infrastructure upgrades for this
Spring

SUMMARY: A request to transfer a portion of the Wastewater fund balance,
at this time, to fund (4) four separate infrastructure
improvements

FISCAL IMPACT: $565,000 Wastewater Fund Balance Allocation
(current balance is roughly $4 million dollars)

RECOMMENDATION: Approve as requested

ALTERNATIVES: Postpone improvements and face potential failures and additional
odor complaints

RESPONSIBLE STAFF:

Hal O. Adkins, Public Works Director

COORDINATED WITH: James Parsons, Chief Deputy Public Works Director
Charlie Felin, Wastewater Superintendent
Martha Bennett, Finance Administrator
Dean Dashiell, Senior Project Manager

ATTACHMENT(S): 1) Project summary denoting (4) four infrastructure
improvements
2) Email dated January 29, 2013 @ 8:24 am
3) Email dated January 29, 2013 @ 9:24 am


Agenda Item # 8
Council Meeting Feb. 12, 2013
Kath Yost
From:
Sent:
To:
Subject:
Hal Adkins
Friday, February 01, 2013 3:13 PM
Kathy Yost
Attachment No 1.
Odor Control @ BioSolids = $ 393,623
Upgrades to the current odor control in the process area and truck bay are required because it has been found that
current system is overloaded when exterior temperatures rise. The original odor control process could not handle the
amount of ammonia that is generated in the trucking bay in conjunction with the process area. Currently, when
temperatures rise in the process area the overloaded system dumps all of the air in the space outside causing numerous
completes from the adjacent property owners and businesses.
Jamestown Pump= $50,000.00 ("B" Pump)
B Pump in the Jamestown Pumping station is the last original pump left in the facility. Is has out lived its normal life cycle
and is beginning to hinder the overall operation of this facility. During the summer months it is imperative that all three
pumps be in good operating order. Pumps A & C were replaced last year.
Electrical Vault=$ 20,462.00
To install a sump pump system in the main electrical vault where all the wiring feeds into the main switch at the WWTP
Gen Building. Currently ground water is overtaking this underground vault exposing high voltage cable to direct water
emersion.
2°' Street= 100,000.00
Important repairs need to be accomplished at the 2n' Street Pumping Station before the beginning of our increased
population. Currently both the north section Pump and the north section Dimminutor are out of service leaving the south
section to carry all of the downtown load. The pump will require extensive work to be removed before it can be brought out
of the pit to be repaired, because there is no open access to this pump level. The existing spiral staircase will need to be
removed and a ladder installed for future access.
The Dimminutor needs a total replacement due to its current condition.
1
Kath Yost
From: Hal Adkins
Sent: Friday, February 01, 2013 3:20 PM
Kathy Yost To:
Subject: Attachment 2
From: Hal Adkins
Sent: Tuesday, January 29, 2013 8:24AM
To: Martha Bennett
Cc: Jennie Knapp; Dean Dashiell; Jim Parsons; Charlie Felin; Randy Bradford; James Baker; Richard Malone; Kathy Yost;
Steve Brown
Subject: RE: Wastewater Fund Balance
Martha: I have a time sensitive issue I need your assistance and support on. I have been waiting to write this email until
now for the following reasons:
(1) Working with Jennie, I needed to complete a Budget Amendment to realign the current funds in the
current/active Wastewater Capital Project accounts (like WWDAF, WWOLDG, WWMAIN,WWDUKE etc). This
effort was completed last week, after gaining MCC approval to shift 2012 Bonds funds to a 2010 Bond project,
and all funds have been adjusted as needed to complete the projects currently underway and
(2) I, working with Charlie and Dean, needed to finalize the cost associated with specific improvement issues that
are extremely important to system operations and, as for the odor issue, a major concern with our adjoining
landowners that surround the DPW Complex (such as Sunset Island to our north) and
(3) I wanted to lay this issue out for resolution at the same time we were all discussing the FY14 budget so no one
felt a piece of the puzzle was missing in the overall discussion.
Combined, the total cost comes to around$ 564,085. (call it 565K). None of which are part of the FY14 Budget
submission. That was intentional in that the work really needs to be completed between now and July 01 if at all
possible.
So I ask: Can you please review the status of the WW Fund Balance when considering the following factors:
(1) Make the assumption that all funds currently identified in the individual Capital Accts (such as WWDAF,
WWOLDG, WWMAIN, WWDUKE etc) are encumbered to the project and not to be considered a portion of
available Fund Balance and
(2) Make the assumption that the current FY13 Budget, both revenues and expenses, will result in a year end close
out of zero.
With those factors in mind, what is the Fund Balance at this time AND, could you support taking$ 565,000 from Fund
Balance at this time to fund these projects, from a financial management stance?
THANKS.
Hal
1
Kath Yost
From: Hal Adkins
Sent:
To:
Friday, February 01, 2013 3:28 PM
Kathy Yost
Subject: Attachment 3
From: Martha Ben nett
Sent: Tuesday, January 29, 2013 9:24AM
To: Hal Adkins
Subject: RE: Wastewater Fund Balance
You can use $565K from fund balance. You have sufficient funds for the pay go projects in FY13.
Martha
1


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


9 – Bid Award Recommendation for Boardwalk VMS Signs
Presented by: Terence McGean, City Engineer




TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Terence J. McGean, PE City Engineer
RE: Bid Award Recommendation – Boardwalk VMS Signs
DATE: February 1, 2013


ISSUE(S): Recommend award of Boardwalk Variable Message (VMS) Signs

SUMMARY: Bids for two additional variable message signs to be located on
the boardwalk were opened by the Mayor and City Council on
January 29, 2013.

FISCAL IMPACT: $35,985 to be paid using Homeland Security grant funds

RECOMMENDATION: Award to the apparent low bidder, Selby Sign, in the amount of
$35,984.44

ALTERNATIVES: None

RESPONSIBLE STAFF:

Terence McGean, City Engineer
COORDINATED WITH: Wayne Pryor, Grants Coordinator/Special Projects Manager

ATTACHMENT(S): Bid Tabulation

Agenda Item # 9
Council Meeting Feb. 12, 2013
Boardwalk VMS Sign Bid Tabulation
Item Selby Gable Staff
Survey and Shop Drawings 350.00           800.00         690.00         
Relocate two existing signs 2,200.00        6,990.00      5,211.00      
2 each new signs* 33,435.44     34,406.00   20,090.00   
First year service ‐                 4,800.00      1,795.00      
Total Bid 35,985.44 $   46,996.00 $  27,786.00 $  
Staff estimate mis‐read quote from supplier as two signs when quote
was actually for one sign with an additonal amount to purchase a larger 
sign as an alternative. However, project is still within budget


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


10 – Request Approval of Revised Sunfest/Springfest Beer
Truck Rotation Schedule
Presented by: Kelly Allmond, City Clerk






TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Kelly L. Allmond, CMC
RE: Beer Truck Rotation Schedule
DATE: 2/5/2013


ISSUE(S): Revision to the beer truck rotation schedule

SUMMARY: The Sunfest/Springfest beer truck rotation schedule has been
modified once since your last approval in 2011. The Eastern
Surfing Association declined their 2012 Sunfest position and the
VFW Ladies Auxiliary filled the vacancy. The attached schedule
allows all 43 organizations to participate in one Springfest and
one Sunfest event.

FISCAL IMPACT: n/a

RECOMMENDATION: Approve the revised beer truck rotation schedule.

ALTERNATIVES: Deny the revised schedule.

RESPONSIBLE STAFF:

Kelly L. Allmond, City Clerk
COORDINATED WITH: Brenda Moore, Special Events Coordinator

ATTACHMENT(S): 1) PPM 900-5
2) Revised Schedule


Agenda Item # 10
Council Meeting 2/12/2013
TOWN OF OCEAN CITY
OCEAN CITY, MARYLAND

POLICY AND PROCEDURE MANUAL

PPM 900-5 SECTION: Legislation
SUBJECT: Springfest and Sunfest
Beer Trucks
________________________________________________________________

The Mayor and City Council allow non-profit organizations located in the
7th election district and based in Ocean City to operate four (4) concessions to
sell beer at Springfest and four (4) concessions at Sunfest. The organizations
were determined by a lottery drawing conducted at the Mayor and City Council's
meeting on February 20, 1996. The position of the organizations was
determined at this meeting and rotation through the list will proceed with four (4)
organizations per event. Any new organizations will be added to the bottom of
the list at the time of approval as an eligible organization. Should an organization
be removed from the list, all organizations will move forward in the rotation from
the point of the removal. Any organization on the list and located outside the 7
th

Election District as of February 18, 2003 will be grandfathered as eligible in the
rotation. Submittals must be made between January 1st and February 1st of
each year. Each organization must have a separate Federal ID number to be
considered. An annual update of additions and deletions to the list will be made
and is provided as an addendum to this policy. In the event that Springfest or
Sunfest are cancelled for any reason, organizations will move to the next
available festival.
Annual submission of each organization's proof of non-profit status and an
IRS Certificate is required for the eight organizations scheduled for a beer truck
in that calendar year in order to remain on the festival list. Information is to be
submitted to the City Manager's Office by the close of day on or before February
1st of each year. Any organization not providing the appropriate documentation
will be removed from the list after review by the Mayor and City Council.




Date: 8/27/96
Revised: 3/10/98
Revised: 3/9/99
Revised: 6/1/99
Revised: 2/20/2001
Revised: 2/18/2003
Revised: 10/28/2003
Revised: 2/12/2012 Page 1 of 3
ADDENDUM
ORGANIZATIONS SELECTED FOR
SPRINGFEST AND SUNFEST BEER TRUCKS

1 St. Mary's Star of the Sea Catholic Church
2 Elks Lodge Ladies Auxiliary
3 Opti-Ms of OC/Berlin
4 Maryland Coastal Bays
5 Ocean City Lions Charities
6 Elks Lodge BPOE 2645
7 VFW Ladies Auxiliary
8 Ocean City Sister City
9 Temple Bat Yam
10 Knights of Columbus 4th Degree
11 VFW Post 8296
12 Ocean City Paramedic Assn.
13 Ocean City Parrothead Club
14 Raven's Roost #44, Inc.
15 Ocean City Development Corporation
16 Rotary Club of Berlin
17 Ladies Ancient Order of Hibernians
18 Lions Club Ladies Auxiliary
19 American Cancer Society
20 Sons of Italy Lodge 2472
21 Power Squadron
22 Delmarva Irish American Club
23 American Legion Post 166
24 American Red Cross Lower Shore Chapter
25 Believe in Tomorrow House by the Sea
26 Downtown Association
27 Ocean City Aviation Assn.
28 Optimist Club of OC and Berlin
29 Humane Society of Worcester County
30 Shrine Club of OC
31 Lions Club
32 U S Life Saving Station Museum
33 Ancient Order of Hibernians
34 Surfrider Foundation
35 Knights of Columbus
36 Rec & Parks Advisory Board
37 Maryland Sportfishermen's Association Atlantic Coast Chapter 21
38 Kiwanis Club of Greater OP-OC
39 American Legion Auxiliary Post 166
40 Art League of Ocean City
41 Ocean City Chapter of AHEPA
42 Saint George Greek Church Ladies Philotochos Society
43 Eastern Surfing Assn.

Date: 2/20/96
Revised: 3/10/98; 3/9/99; 6/1/99; 2/22/00; 2/20/01; 2/18/03;
10/28/03; 2/22/2005; 4/12/2005; 2/21/2006; 2/20/2007; 02/11/13

SPRINGFEST ‐ SUNFEST SCHEDULE 
EFFECTIVE 2/1/2013
1 St. Mary's Star of the Sea 5 Ocean City Lions Charities, Inc
2 Elks Lodge Ladies Auxiliary 6 Elks Lodge #2645
3 Opti‐MS of Ocean City/Berlin 7 Ladies Auxiliary of the VFW
4 Maryland Coastal Bays Program 8 OC Sister Cities
9 Temple Bat Yam 13 OC Parrothead Club
10 Knights of Columbus 4th Degree 14 Ravens Roost #44, Inc
11 VFW Post 8296 15 Ocean City Development Corporation
12 Paramedic Foundation 16 Rotary Club of Ocean City/Berlin
17 Ladies Ancient Order of the Hib 21 Power Squadron of Ocean City
18 Ocean City Lioness 22 Delmarva Irish American Club
19 American Cancer Society 23 American Legion Post #166
20 Sons of Italy Lodge #2474 24 American Red Cross
25 Grant‐A‐Wish Foundation 29 Worcester County Humane Society
26 Downtown Association 30 Shrine Club of Ocean City
27 OC Aviation Association 31 Lions Club of Ocean City
28 Optimist Club of OC/Berlin 32 United States Lifesaving Association
33 Ancient Order of Hibernians 37 Md Saltwater Sport Fishrmn’s Assoc.
34 Surfrider Foundation 38 Kiwanis Club of Gtr Ocean Pines‐OC
35 Knights of Columbus 39 American Legion Auxiliary #166
36 Parks and Rec Advisory Bd 40 Art League of Ocean City
41 OC Chapter of AHEPA
42 Ladies Philoptochos of St George
43 Eastern Surfing Association 
1 Ocean City Lions Charities, Inc
SPRINGFEST 2017
SPRINGFEST 2012  SUNFEST 2012
SPRINGFEST 2013 SUNFEST 2013
SPRINGFEST 2014 SUNFEST 2014
SPRINGFEST 2015 SUNFEST 2015 
SPRINGFEST 2016 SUNFEST 2016
NEW ROTATION  BEGINS
SPRINGFEST ‐ SUNFEST SCHEDULE 
EFFECTIVE 2/1/2013
2 St. Mary's Star of the Sea 
3 Elks Lodge Ladies Auxiliary
4 Opti‐MS of Ocean City/Berlin
5 Maryland Coastal Bays Program
6 Elks Lodge #2645 10 Temple Bat Yam
7 Ladies Auxiliary of the VFW 11 Knights of Columbus 4th Degree
8 OC Sister Cities 12 VFW Post 8296
9 OC Parrothead Club 13 Paramedic Foundation
14 Ravens Roost #44, Inc 18 Ladies Ancient Order of the Hib
15 Ocean City Development Corporation 19 Ocean City Lioness
16 Rotary Club of Ocean City/Berlin 20 American Cancer Society
17 Power Squadron of Ocean City 21 Sons of Italy Lodge #2474
22 Delmarva Irish American Club 26 Grant‐A‐Wish Foundation
23 American Legion Post #166 27 Downtown Association
24 American Red Cross 28 OC Aviation Association
25 Worcester County Humane Society 29 Optimist Club of OC/Berlin
30 Shrine Club of Ocean City 34 Ancient Order of Hibernians
31 Lions Club of Ocean City 35 Surfrider Foundation
32 United States Lifesaving Association 36 Knights of Columbus
33 Md Saltwater Sport Fishrmn’s Assoc. 37 Parks and Rec Advisory Bd
38 Kiwanis Club of Gtr Ocean Pines‐OC 42 St. Mary's Star of the Sea 
39 American Legion Auxiliary #166 43 OC Chapter of AHEPA
40 Art League of Ocean City 1 Ladies Philoptochos of St George
41 2 Eastern Surfing Association 
SUNFEST 2020
SUNFEST 2017
SUNFEST 2019
SUNFEST 2022
SPRINGFEST 2019
SPRINGFEST 2020
SPRINGFEST 2021
SPRINGFEST 2022
SUNFEST 2021
SPRINGFEST 2018 SUNFEST 2018


















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


11 – Overview of State of Maryland Bay Restoration Fund
Exemption Regulations and Approval of Town
Procedures to Comply with Regulations
Presented by: Martha Bennett, Finance Administrator



TOWN OF

The White Marlin Capital of the World
Agenda Item# 11
Council Meeting February 12, 2013

TO: The Honorable Mayor, Council President and Members of Council
THRU: David L. Recor, ICMA-CM, City Manager
FROM: Martha J. Bennett, Finance Adminsitrator
RE: Bay Restoration Fund Exemption Procedure
DATE: 1/30/13


ISSUE(S): Approval of procedure to implement the Bay Restoration Fund
Exemption Procedure to meet State of Maryland regulations for
qualifing residential properties.

SUMMARY: The State of Maryland requires each municipality collecting Bay
Restoration Funds to have an exemption procedure in place for
residential properties based on substantial financial hardship.
Residents are required to meet exemption criteria as set forth in the
Bay Restoration Fund Exemption Procedure.

FISCAL IMPACT: Reduction in amount sent to State of Maryland received from
residents depending upon the total exemption. No fiscal impact on the
Town of Ocean City.

RECOMMENDATION: Approve policy to comply with State of Maryland regulation to have
exemption procedure.

ALTERNATIVES N/A

RESPONSIBLE STAFF: Martha J. Bennett, Finance Administrator

COORDINATED WITH: Nancy Bloxom, Information Technology Director

ATTACHMENT(S): 1) Draft Bay Restoration Fund Exemption Procedure.
2) Draft Bay Restoration Fund Exemption Application.

 

 
TOWN OF OCEAN CITY MARYLAND
BAY RESTORATION FUND EXEMPTION PROCEDURE


The Town of Ocean City Maryland has established a program to exempt certain owner occupied
residential properties from the Bay Restoration Fee based on substantial financial hardship.

PROPOSED FINANCIAL HARDSHIP EXEMPTION CRITERIA:

In order to qualify for this exemption, the applicant must meet at least two (2) of the following
criteria:
• Receiving energy assistance subsidy;
• Receiving public assistance – supplemental security income (SSI) or food stamps;
• Receiving veterans or social security disability benefits;
• Receiving the Homeowner’s Property Tax Credit for same fiscal year;
• Meeting the income criteria below:

Income Eligibility Limits*
Effective July 1, 2012 – June 30, 2013
Household Size
Maximum Gross
Monthly Income
Maximum Gross
Yearly Income
1 $1,628.95 $19,547.50
2 $2,206.45 $26,477.50
3 $2,783.95 $33,407.50
4 $3,361.45 $40,337.50
5 $3,938.95 $47,267.50
6 $4,516.45 $54,197.50
For Each Additional Person, Add $577.50 $6,930.00
* Source: Maryland Department of Human Resources/Office of Home Energy Program
http://www.dhr.state.md.us/blog/?page_id=4334




 

 
APPLICATION PROCEDURE AND FORMS:

• Complete the Bay Restoration Fee hardship exempt application form.
• Check all boxes that apply. You must check at least two (2) boxes to qualify for an
exemption.
• Verification of any exemption criteria (proof of assistance, proof of income, etc.)
must be presented with the completed application.
• Sign and date the form and submit it with the verification document to: Town of
Ocean City Maryland, Attn: Billing & Collections, PO Box 158, 301 Baltimore
Avenue, Ocean City, MD 21843.
• Renewal application shall be received by May 30th of each year.

REQUIRED SUPPORTING DOCUMENTATION:

• Copy of tax bill.
• Proof the applicant is the owner and resides at the property – copy of energy bill.
• Copy of other documentation of receiving one of the above benefits.

EXEMPTION TIME-PERIOD:

• Maximum of one year based on fiscal year July 1
st
through June 30
th
.
• Applicant must request exemption renewal.





















 
 
 


TOWN OF OCEAN CITY MARYLAND
BAY RESTORATION FUND
EXEMPTION APPLICATION
(Exemption Period: One year based on Fiscal Year July 1
st
through June 30
th
)


Date of Application: ___________________

Tax Map: ______ Parcel: ______ Lot: _____ Property Account Number: _________________
(Include a Copy of Tax Bill)

Applying for Fiscal Year Ending July 1, 20 ___ to June 30, 20 ___

Name of Property Owner/Applicant : _______________________________________________

Daytime Phone: ______________________ Email Address: ____________________________

Address of Property: ____________________________________________________________

Mailing Address: ______________________________________________________________
(if different than address of property)

QUALIFYING FACTORS: (Please check all that apply. Homeowner must meet two (2) for an
exemption to be granted.)

I am receiving an energy assistance subsidy from the Department of Social
Services: (Must supply current award letter as documentation.)

I am receiving public assistance benefits such as supplemental security income
(SSI) or food stamps: (Must supply benefit award letter as documentation.)

I am receiving veterans or social security disability benefits. (Must supply benefit
award letter as documentation.)

I meet the household income criteria listed on the following page.

I have applied for and received the Homeowner’s Property Tax Credit for the
same Fiscal Year. (Must supply verification.)

 
 
 
Exemption Application


Please check the number of individuals in your household and fill in your actual household
income. Must supply proof of household’s gross income received in the 30 days prior to the date
you sign this application – bank statements, pay subs, etc.

Household Size Monthly Income is less than Actual Income

1 $1,628.95 _________________

2 $2,206.45 _________________

3 $2,783.95 _________________

4 4 $3,361.45 _________________

5 $3,938.95 _________________

6 $4,516.45 _________________

___ additional Add $ 577.50 each _________________
persons

Signature of Residential
Property Owner: _____________________________________ Date:______________

Print Name: _____________________________________

Note: Exemption valid for one (1) Fiscal Year which will end on June 30 of each year. Any
subsequent exemptions must be reprocessed and verified by May 30 of each year. No reminder
will be sent; it is up to the property owner to re-apply.

====================================================================
Office Use Only

Proof of benefits attached (2): YES or NO (circle one)

Approved: ______ Date approved: ___________ Expires: _______________

Disapproved: ______ Reason for disapproval: _______________________________________

Reviewed by: ____________________ Approval Signature: ________________________



















WORK SESSION -MAYOR AND CITY COUNCIL
TUESDAY, FEBRUARY 12, 2013


12 – Resolution to Support the Maryland Department of Housing
and Community Development’s Funding of Edward Braude’s
Project Located at 210 & 216 Baltimore Avenue
Presented by: Guy Ayres, City Solicitor




TOWN OF
The Whi t e Mar l i n Capi t al of t he Wor l d




TO: The Honorable Mayor, Council President and Members of Council
FROM: David L. Recor, ICMA-CM, City Manager
RE: Resolution 2013-1
DATE: February 6, 2013


ISSUE(S): Resolution 2013-01 to support financing by the Maryland
Department of Housing and Community Development (DHCD) for
local project

SUMMARY: The DHCD’s Neighborhood BusinessWorks Program is requiring a
local government resolution to finalize an approved loan of
$459,500 to support Edward Braude’s Fat Daddy’s project. The
resolution confirms the Town’s support for this state loan and
confirms that the redevelopment project will conform to local
zoning codes.

FISCAL IMPACT: Not applicable

RECOMMENDATION: Pass resolution.

ALTERNATIVES: Do not pass resolution.

COORDINATED WITH: Glenn Irwin, Executive Director, Ocean City Development
Corporation

ATTACHMENT(S): 1) Letter from Division of Neighborhood Revitalization;
2) Project Summary; and
3) Resolution 2013-01

Agenda Item # 12
Council Meeting Feb. 12, 2013







January 11, 2013

Mayor
Richard W. Meehan
301 Baltimore Ave
Ocean City, MD 21842

Dear Honorable Richard W. Meehan:

The Division of Neighborhood Revitalization has received an application
for financial assistance under the Neighborhood BusinessWorks Program (NBWP)
for Edward Braude in association with Fat Daddy’ s project; the demolition of two
buildings and new construction of one building for a restaurant and 21 dormitory
style residential units. A description of the proposed project is attached. We
welcome your comments about this project.

A local government resolution supporting financing by the NBWP will be
required prior to execution of this request. A sample resolution is attached.
Please also indicate that this project will meet zoning compliance.

If you have any questions about this requirement, please contact me at
(410) 514-7245. We look forward to receiving your resolution.

Sincerely,

Cheivelle Hill
Director, Neighborhood BusinessWorks
Division of Neighborhood Revitalization
Maryland Department of Housing and Community Development
100 Community Place
Crownsville, MD 21032
410.514.7245 - Office
410.514.7925 - Fax
hillc@mdhousing.org




Martin O’ Malley
GOVERNOR

Anthony G. Brown
LT. GOVERNOR

Raymond A. Skinner
SECRETARY

Clarence J. Snuggs
DEPUTY SECRETARY
100 COMMUNITY PLACE, CROWNSVILLE, MD 21032 WWW.MDHOUSING.ORG
PHONE: 410-514-7005 TOLL FREE: 1-800-756-0119 FAX: 410-987-4070 TTY/ RELAY: 711 OR 1-800-735-2258



100 COMMUNITY PLACE, CROWNSVILLE, MD 21032 WWW.MDHOUSING.ORG
PHONE: 410-514-7005 TOLL FREE: 1-800-756-0119 FAX: 410-987-4070 TTY/ RELAY: 711 OR 1-800-735-2258








Local Gover nment Not i f i cat i on
Pr oj ect Summar y
Nei ghborhood Busi nessWorks Pr ogr am
Loan Request

Appl i cant : Fat Daddy’s Subs Pi zza Wi ngs

Correspondence t o: Edward Braude
Fat Daddy’s Subs Pi zza Wi ngs
8627 Saddl e Cr eek Dr i ve
Berl i n, MD 21811

Cont act Per son: Edward Br aude

Phone Number : 410 251 4546

Pr oj ect Name: Fat Daddy’s Subs Pi zza Wi ngs

Pr oj ect Addr ess: 216 Sout h Bal t i mor e Avenue
Ocean Ci t y, MD 21842

Proj ect Descri pt i on: Fat Daddy’s Subs Pizza and Wings is a two location restaurant business in Ocean City. The restaurant
specializes in subs, deli sandwiches, pizza, wings and salads. Both restaurants are open from 11am – 4 am
seven days a week for dine-in, carry-out or delivery. The original location has operated at 216 South
Baltimore Avenue, Ocean City, Maryland since 1985. The principal owner Edward Braude purchased the
216 property and the property next door 210 South Baltimore Avenue in August 2009 with the intention of
expanding his footprint. The property and project will be at the corner of S Baltimore Avenue and
Dorchester Street. Mr. Braude will expand his restaurant and add revenue from rental housing units and
additional retail lease space. The plan is to demolish the existing buildings and combine the two lots with
one 5,000sqft structure. The property will be a two story mixed-use retail and housing building. The first
floor will be occupied by the new Fat Daddy’s restaurant in 2,732sqft with a distinct 2-story corner
entrance. There will be a second retail space of 950sqft on Baltimore Avenue that will be leased to another
business. The second floor will have dormitory style housing for students that come to Ocean City for
summer work. The floor will consists of 21 units with 46 beds, two centralized full bathrooms and a full
kitchen. The total project cost is $1,592,000. Susquehanna Bank has committed $975,000 to the project for
construction and payoff of existing mortgages. The borrower will contribute $157,500. The NBW loan
request is for $459,500 to fund construction. The Ocean City Department of Economic Development has
applied to the Strategic Demolition Fund program for a $90,000 demolition grant for this project. Grant
funds have not been approved at this time. If approved, the grant funds will reduce the borrower’s
contribution. The Braude family has invested their lives into the Fat Daddy’s brand and Ocean City. They
feel strongly that the project will benefit their business and the Ocean City community. The project will
support multiple program missions of neighborhood revitalization, small business expansion and growth,
while leveraging public funds with private investment.

Jobs Ret ai ned: 20
Jobs Cr eat ed: 10

Tot al Proj ect Cost s: $1,554,783
Request ed Loan Amount : $459,500
Martin O’ Malley
GOVERNOR

Anthony G. Brown
LT. GOVERNOR

Raymond A. Skinner
SECRETARY

Clarence J. Snuggs
DEPUTY SECRETARY
RESOLUTION NO. 2013 - 1

RESOLUTION of the Mayor and City Council of Ocean City supporting Maryland Department
of Housing and Community Development, Neighborhood Business Works Program Financing
to Edward Braude.

WHEREAS, The Mayor and City Council of Ocean City is interested in promoting the
revitalization of our community by encouraging the development and/or expansion of for-
profit and nonprofit small businesses; and

WHEREAS, Edward Braude applied to the Neighborhood Business Works Program for
financing to build a restaurant (Fat Daddy’s) and 21 dormitory style residential units at 210 and
216-220 South Baltimore Avenue, Ocean City, Maryland; and

WHEREAS, This project is located in a State-approved locally designated revitalization area
and conforms to the local zoning code; and

WHEREAS, The regulations of the Neighborhood Business Works Program require that all
projects receiving financing be approved and supported by the appropriate governing body of
the locality in which the project is situated.

NOW, THEREFORE, BE IT RESOLVED that the Mayor and City Council of Ocean City, do
hereby endorse the financing to Edward Braude; and

BE IT FURTHER RESOLVED that copies of the Resolution be sent to Mayor Rick Meehan and
to Cheivelle Hill, Neighborhood Business Works Program at Maryland Department of Housing
and Community Development, 100 Community Place, 1253, Crownsville, MD 21032.

Read, Resolved and Passed this _______ day of ______________________________, 2013.

ATTEST:

_____________________________________ ___________________________________________
KELLY ALLMOND, Clerk RICHARD W. MEEHAN, Mayor


Approved as to form: ___________________________________________
LLOYD MARTIN, President

_____________________________________ ___________________________________________ 
GUY R. AYRES, III, City Solicitor MARY P. KNIGHT, Secretary

I hereby certify that this Resolution is true and correct and duly adopted by the Mayor and City
Council of Ocean City.



Kelly Allmond, Clerk

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