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Plant KRA Rev

S.No E.Code Name Designation

1 2 9 14 15 16 17 18 19 20 21 22 23 24

1387 Sanat Kumar Bhatt Pradyot Kumar 1229 Mitra Anami Saran 953 Srivastava Suman Kumar 1394 Pant 196 Devendra Agrawal 1388 Chander Pal Singh Yogendra Pratap 965 Singh 1171 Rajeev Pandey Shiv Kumar 1212 Singh 601 Dalip Kumar Verma 1284 Pawan Singh Saini Bimlendu Prakash 1347 Jain 966 Ramakant Verma Swarupananda 1476 Maji Vinod Kumar 970 Kesharwani Anoop Kumar 1336 Saxena

Senior General Manager (Production) Senior Manager(Production) Senior Manager (E.T.P) Deputy General Manager (Mechanical) Senior Manager (Mechanical) Manager (Mechanical) Manager (Mechanical) Deputy General Manager (Electrical) Manager(Electrical) Senior Manager(Instrumentation) Senior Manager (Quality Control) General Manager (Mill Development) General Manager (Mill Development) Head Management Service (Mill Development)

25 26

Senior Manager (Mill Development) General Manager (Mill Development)

27 28 29 30 31 32

1409 Mohd. Gufran Shamim Ahmed 11 Khan 1392 Vijai Veer Prakash 1373 Dharmendra Singh 1326 Ashok Kumar Sharma Manjeet Singh 756 Sandhu

Manager (Mill Development) Manager IT/ERP (I.T.) Manager (Fire & Safety) Manager (Accounts) Manager (Store) General Manager (Administration)

Plant KRA Review on 27/28 December


Department Grade DOB 1/7/1953 8/4/1955 2/12/1947 16/06/1970 23/02/1967 20/09/1968 1/10/1958 26/01/1972 18/01/1972 12/4/1980 13/12/1952 15/07/1950 15/08/1956 5/7/1973 DOJ Qul. M.SC. B.Sc M.Sc Chemistry

Production Production E.T.P. Mechanical Mechanical Mechanical Mechanical Electrical Electrical Instrumentation Quality Control

G4 G5 G5 G4 G5 G5 G5 G4 G5 G5 G5

24/04/2012 15/10/2011 15/12/2010

12th,Diploma 3/5/2012 Mechanical 17/11/2006 26/04/2012 31/12/2010 8/7/2011 1/10/2011 18/04/2009 7/4/2011 B.Tech ( Mech.) BSc,Diploma Mechanical AMI degree Machanical 12th,Diploma Electrical Engg., Diploma Energy 12th, Diploma Electrical Engg. Diploma Instrumantation

Mill Development G4 Mill Development G4 Mill Development G5

B.Sc M.SC. PG Diploma Pulp & 12/3/2012 Paper Diploma Pulp & 31/12/2010 Paper Tech. B.Tech Chemical 7/9/2012 Engg. B.E, Civil

Mill Development G5 Mill Development G4

4/8/1970 30/06/1967

25/10/2010 15/02/2012 B. Tech Machanical

Mill Development G5 I.T. Fire & Safety Accounts Store Administration G5 G5 G5 G5 G4

24/06/1969 15/06/1969 1/12/1953 1/7/1976 4/1/1954 1/3/1979

1/6/2012 1/6/2006 1/5/2012 6/4/2012 15/01/2012 12/7/2010

BSc, Diploma Mechanical Engg. B.A.PG Dipoma Computer SoftwereElectrical Diploma Engg, Post graduat M.COM, C.A M.A B.A.

Pre.Exp.

Rating

Remarks

22 Yrs. 34 Yrs. 35 YRs. 19 Yrs. 15 YEARS 17 Yrs.

50 33 38 50 LEFT NA 67

18 Yrs. 10 Yrs. 8 Yrs. 26 Yrs. 10 Yrs.

75 60 60 71 83 71

to be reassed with data from Pande-Provided

Initiatives were Jul - sep only

12 Yrs.

100 To be resubmitted as no dates in sheet

18 Yrs. 21 Yrs

? 75

9 Yrs. 15 YEARS 24 Yrs. 8 Yrs.

62 NOT DONE 100 NOT DONE LEFT ONLY JD GIVEN NO INITIATIVE

5 Yrs.

NA

S.No E.Code Name Radhey Shyam 151 Singh Vinod Kumar 813 Rana Dr.Sudhir Kumar 1468 Singh Chauhan 1190 Balwinder Singh 1199 Raman Karir Shiv Narayan 1500 Khushawaha 1205 Lalit Singh 1477 Shohrab Akmal Yogesh Kumar 1202 Saini 1499 Jeevesh Kumar Sachin Kumar 1292 Verma 1502 Manish Srivastav Rajeev Mohan 118 Saxena

1 2 3 4 5 6 7 8 9 10 11 12 13

Designation

Department

Assistant Manager(Pulp Mill) Assistant Manager (Stock Preparation) Deputy Manager (E.T.P) Deputy Manager(Power Plant) Deputy Manager(Power Plant) Deputy Manager(Power Plant) Assistant Manager(Electrical) Assistant Manager (Instrumentation) Deputy Manager (Mill Development) Assistant Manager (Power Plant) Deputy Manager(Human Resource) Deputy Manager (Human Resource) Assistant Manager (Human Resource)

Pulp Mill Stock Preparation E.T.P. Power Plant Power Plant Power Plant Electrical Instrumentation Mill Development Mill Development Human Resource Human Resource Human Resource

Grade

DOB

DOJ Qul. B.Sc B.Sc MSc,Phd

Pre.Exp.

G6 G6 G6 G6 G6 G6 G6 G6 G6 G6 G6 G6 G6

1/1/1963 31/07/1972 1/7/1977 1/4/1958 20/08/1950

21/10/1999 27/08/2010 30/08/2012

14 YEARS 18 Yrs. 12 Yrs. 34 Yrs.

I class Boiler Attendent, 1/8/2011 Diploma 12th,

16/08/2011

Diploma 29 Yrs. Mechanical Engg. B.E Electrical Engg. Diploma B.Tech (Electical) B.Sc 12Years

2/9/1979 22/10/2012 1/3/1984 4/8/1981 29/08/2011 17/09/2012

6 Yrs.

6 Yrs. B.Tech Chamical Engg. 21/04/1984 22/08/2011 5 Yrs. Spacalization Diploma 14Years Mechanical Engg. 5/2/1980 22/10/2012 B.COM, Manager course 15/07/1973 1/1/2012 5 Yrs. HMP, 18/4/1979 26/03/1965 22/10/2012 5/6/2000 M.L.P.M,L.L.B B.A.L.L.B 7Years

16 YEARS

33

25

100

25 25

anning and Assesment for the Quarter Jan-Mar 2012 Name : Anup Kumar Designation: DGM - HR

S No

KRA

KPI

Identification & proposal of new gue 1 2 3

Identification and separation of low performers from exec Study of optimum Manpower requirement in various functions/departments in workmen Draft placement of workmen in Grade structure ,

5 6 7 8

Associate with PBOPlus in setting out KRA/KPIs of various functions departments including HR (HO Sourcing and recruitment drive of it is in different t Facilitate implementation annual performance appraisal syst expoeditious completion of relocating company's guest house at k

Shree Shyam Pulp & Board Mills Ltd.

Review 1 - (DATE) Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

Recruitments (Non- executives) 1. Advertise in local papers

Within 30 days on board 20-Jan-13

2. Conduct interviews with dept heads 15-Feb-13 28-Feb-13 3. Finalise recruitments

Identification of low performing employees 1.Consultation with Dept heads and finalisation

31-Jan-13

Stores Personnel overhaul Planning of Foundation day celebration on 22nd & 23rd Feb.

31 March 2013 2. Execution for separation of 50% (10% in Jan. 20% in nos out of list of low performers Feb. and 20% in March) Manage exit of 15 employees in Store department and their 50% in January and 50% by 15th Feb. 2013 replacement. 25-Jan-13

1. Creation of Calendar
2. Inform all shareholders of the same 3. Implement by schedule

100% compliance

Proposal for improvement of Factory Canteen Identification & proposal of new guest House

15-Feb-13 31-Mar-13

n and separation of low performers from executive and workman category n various functions/departments in workmen grade. Priority to be given to Technical functions in the mill t placement of workmen in Grade structure , as already discussed Achieving the executive manpower strength , recommended by PBOPlus , by expeditious deployment of newly recruited engineer/engineer trainee in slotted regular assignment and segregating the existing executives by name

rious functions departments including HR (HO and Kashipur) and conducting periodical review of status of progress ing and recruitment drive of it is in different technical departments mentation annual performance appraisal system for 2012-2013 for executives tion of relocating company's guest house at kashipur and improvements in canteen

send status reports on 1,2,3,4,6, in march

Board Mills Ltd.


Emp. Code: Department: Ed. Qual.

Review 1 - (DATE)
Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Weightage

d 50% by 15th Feb. 2013

Annexure I

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

anning and Assesment for the Quarter Jan-Mar 2012 Name : Anup Kumar Designation: DGM - HR

S No

KRA

KPI

Job Performance Monitoring

Performance of Engineer

Training of Engineer Trainees

Management of Trainees

Assignment of dept to Engineers/Trainees

Promotion/Upgradation of Engineers

Training

Growth of Executives in Organisation

Security

Duty Roster of Security personnel

KRA/KPI Compliance to commitments made by personnel at Plant via KPI sheets Monitoring

QC Officers

Shree Shyam Pulp & Board Mills Ltd.

Review 1 - (DATE) Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

In association with HODs monitor the performance according to a template and schedule , the performance of all Engineers below 1. Create criteria and template of performa after discussion with HODs

2. Inform all shareholders of performance monitoring process

3.Monitor Performance 4. Create list of High Performers and Low Performers and create an action plan to address them Monitoring the Training Program for and the progress made in the same by Engineer trainees 1. Create formalised training program template to be followed on a departmental level for the training of engineer trainees by their HODs 2. Monitor the compliance to the template 3. Maintain record of Special Projects assigned to Trainees along with completion dates and grade of work

5. Flag high performers and low performers

6. Create reward program and remedial program ,as the case may be Based on evaluation / acquisition of requisite learning by them during training period 1. Create criteria for evaluation of Engineers/trainees. 2. Evaluate the learning and training period performance according to criteria 3. Assign personnel based on findings 4.Meet with HODs to ensure that their needs are being met by the correct candidate 5. Assign personnel and monitor progress on a weekly basis for 3 months. Promote Engineers or upgrade their responsibilities based on an evaluation of Job Performance 1. Create criteria for evaluation of Engineers/trainees. 2. Evaluate performance in consultation with HODs 3. Create proposal list of Engineers to be promoted with corresponding reward 4.Finalise with all Shareholders

Identify training inputs required for executives keeping in view their potential
1. Consult with HODs to identify department and grade specific training inputs for executives

2. Create action plan for training modules along the suggestions made by HODs 3. Roll out action plan Provide HR concurrence to duty roster of Security personnel prepared by GM ( Vigilance and

sonnel at Plant via KPI sheets


1. Collect KRA/KPI sheets of Plant personnel for Jan-March 2. Review the same for quality of KPI commitments made 3. Review faulty KPIs with concerned personnel and PBOPlus to rectify during monthly reviews 4.Follow up with defaulters and commitments due in close future to ensure compliance 5. Flagging of Low performers and high performers and corresponding action to be taken. Create SOP for the same.

Board Mills Ltd.


Emp. Code: Department: Ed. Qual.

Review 1 - (DATE)
Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Weightage

Annexure I

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Performance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Designation: Shiv Kumar Singh Manager

KRA S No

KPI

Initiatives/Action

To reduce the number of breakdowns

TO REDUCE THE BREAKDOWN

REPLACE AND REPAIR OLD AND DEFECTIVE SWITCHGEARS.

TO REDUCE THE BURNING OF MOTORS

PREPARED A MAINTENACE SCHEDULE, AND RUN THE MAINTENANCE PROGRAM ACCORDING TO THE SCHEDULE.

MOTORS OF 3000 RPM IN 3 MTHS., 1500 RPM IN 6 MTHS, 1000 RPM IN 9 MTHS AND 750 RPM IN 12 MTHS IS TO BE OVERHAULED. CHECKING AND RECORD TO REDUE THE MAINTENANCE OF THE Reduce Production Loss BREAKDOWN COMING TEMPERATURE OF 6MW TG, due to Electrical Failures DUE TO OVER 2MW TG, TRANSFORMERS, ESP, TEMPERATURE. ACBS, CABLE JOINTS. PROJECT WORK IN PROPER CO-ORDINATION WITH Provide continuous 16MW TG AND 110 TPH CONTRACTORS, PROCESS power BOILER DEPARTMENT. Reduce the electrical maintenance cost

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Designation: Shiv Kumar Singh Manager

KRA S No

KPI

Initiatives/Action

To reduce the number of breakdowns

To reduce the breakdown Replace and repair old defective switchgears

Motors of 3000 RPMin 3 mnths., 1500 RPM in 6 mnths, 1000 RPMin 9 mnths and 750 RPM in 12 mnths is to be overhauled

2 3

Reduce Production Loss due to Electrical Failures Provide continuous power Project work in 16MW TG and 110 TPH boiler

Reduce the electrical maintenance cost

Inventory Management

Shree Shyam Pulp & Board Mills Ltd.

Steps to achieve the Measures/Performance Initiative/Action Indicator


0/1

Review 1 Feedback 10 ACBs repaired. Planned 14 Actual 26

26 Dec 2012

Plan, Execute,Audit

Machine Hours per year 1

Plan, Execute,Audit 1

Done

Plan, Execute,Audit 0

Planned 15 and Actual 12

Plan, Execute,Audit

Tonnes per year 1

Done. Record to be checked Planned 9 jobs. Completed 6 jobs

Plan,Do,Check

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

2 3 5 60

Shree Shyam Pulp & Board Mills Ltd.

Steps to achieve the Measures/Performance Initiative/Action Indicator


0/1

Review 2
Estimated Actual Financial Financial Impact Impact

10 % reduction over Oct-Dec (20 hrs )

Jan: 21 hrs ( 16 hrs due to transformer br

1.Create a full plan month wise listing the equipment to be replaced with by-date. 2. Identify obsolete and irreperable equipment 3. Proposal for disposal and replacement list. 5. No of equipments to be repaired 6. Track breakdown hours

28-Jan-13

5-Feb-13

5-Feb-13 8-Feb-13 report by 5th of next month

1. Finalise PM schedule monthwise and Zone wise with all stakeholders 2. Raise all PR's

28-Jan-13 According to Calendar

3. Create comparison report for before and after changes. First Week of every Subsequent Month Breakdown hrs before replacement vs After.

4. Track breakdown First Week of every Subsequent Month hours with Why Why

100% compliance to Plan Completion of 3 pending jobs from Oct to Dec 1.All Purchase Requisitions to be placed with Expected Date of Delivery linked to schedule 2. Number of Purchase orders to be placed. 3.Number of Equipments to be received monthwise 4. Erection and commissiong of all equipments 15-Mar-13

15-Nov-12

15-Nov-12

100% compliance to Plan

100% compliance to Plan 10 % reduction in stores value

Finalise ROL/ROQ of spares Update Final PR list

10-Feb-13 10-Feb-13

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

hyam Pulp & Board Mills Ltd.

Emp. Code: 1212 Ed. Qual. Department: Electrical

Target Date(To be given under column L3) Review 1 26 Dec 2012


Suggested KPI for Jan-Mar New KPI to be prepapred by making a full plan month wise listing the respective parts to be repaired/replaced.

Data by Ramesh
L-5 L-4 L-3

October

New KPI to be prepapred by making a full plan month wise listing the respective parts to be repaired/replaced.

hyam Pulp & Board Mills Ltd.

Emp. Code: 1212 Ed. Qual. Department: Electrical

Target Date(To be given under column L3) Review 2


Feedback Suggested KPI for April-June

L-5
Jan: 21 hrs ( 16 hrs due to transformer breakdown)

L-4

Done.

Being done.

Being done. Being done.

NOT DONE. 8 Feb-2013 NOT DONE. 8 Feb-2013

Awaiting Material

Annexure I

(To be given under column L3) Weightage


L-2 L-1

%age/ Level Achieved

Actual Perfrom Performance ance (By Appraiser) score

Annexure I

(To be given under column L3) Weightage

%age/ Level Achieved

Actual Perfrom Performance ance (By Appraiser) score

L-3

L-2

L-1

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Vijai Veer Prakash Designation: Head ( Fire and Safety )

S No

KRA
Number of Accidents

KPI
1.1 Critical Accidents ( Death/ Loss more than 25 Lakhs) 1.2 Major Accidents ( Absent more than 3 Days) 1.3 Minor Accidents ( Absent for less than 3 days or no absence )

2 Training

Fulfillment of Training Calendar

Formation of Advisory Panel on Safety

2 Inspection

Timely Submission of Reports

Signature of Appraisee:

Perfromance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Vijai Veer Prakash Designation: Head ( Fire and Safety )

S No
1

KRA
Maintenance and Repair

KPI

2 3

Installations Personnel

Old Cooling Tower CD # 2 Machine #3 Paper Godown Gate Water Hydrant pipelines with hydrant valve connections are not availa Conctractor's workers are working underage.

Shree Shyam Pulp & Board Mills L

Review 1 - 26 Dec 2012 Measures/Perform ance Indicator


0/1 Feedback Suggested KPI for Jan-Mar

Initiatives/Action

Training programs 30 Mins in duration for 4 Hazardous Depts. 1)PowerPlant 1,3,4,5 - Total workman = 64

Date

Records maintained from 16 July 2012 until date

2) Pulp Mill ( CD, Chlorine Yard Total Workman = 15, Washer) - Total workman = 38

3) Recovery Boiler - Total number of Workman = 23

4) Yard Total Number of Workman = 15

Central Safety Committee to be formed

Date

MOMs available and all records. Meetings every 3 months.

Daily inspections of all depts

%Reduction in number of accidents/ incidents of negligence

70% of all suggestions are implemented since May 2012. 5 instances of major accident reduced to 1 ( As on Date ) Next KPI :Initiatives to identify Hazardous areas and implement Safety measures. Next KPI : Identify at risk workers and compile list , so as to be effectively train them in Safety measaures.

Number of 1 (Green Buttons)

Total number of Activities Achievement Percentage

3 100

Shree Shyam Pulp & Board Mills L

Review 2
Estimated Financial Impact

0/1

Actual Financial Impact

Initiatives/Action

Measures/Perform ance Indicator

PVC Sheets of roof cooling towers are in damaged condition. Must be replaced wiith the best quality material 1-Mar Four supports of conveyor CD #2 are rusted and damaged. Must be repaired or remade with good quality material 15-Mar-13 Are shaking loose, resulting in a safety threat. The base of the stay must be constructed with proper material. 28-Feb-13 Sufficient number of water hydrants vale connections must be installed in wheat straw yard 28-Feb-13 Corrective action to be taken against contractor as 28-Feb-13 Rules. per Safety

Number of 0 ( Red Buttons) Number of 1 (Green Buttons)

Total number of Activities Achievement Percentage

lp & Board Mills Ltd.


Emp. Code: Department: Ed. Qual.

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

25-Dec-12 17-Nov-12 31-Oct-12

18-Dec-12

29-Nov-12

24-Nov-12 24-Oct-12 6-Dec-12 8-Nov-12 12-Oct-12

2-Oct-12 24-Oct-12

lp & Board Mills Ltd.


Emp. Code: Department: Ed. Qual.

Feedback

Suggested KPI for April-June

Target Date(To be given under column L3)

L-5

L-4

L-3

Annexure I

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

be given under column L3) Weightage


L-2 L-1

%age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Mohammad Mazharul Haque Designation: Production Manager

KPI KRA

1 Production ( Shared with Senior) 2 Cost of production ( Shared with Senior)

Target Production acheivement ( Shared with Senior) Target cost of production ( Shared with Senior)

x %OTIF- ( Assigned to senior ) x Employee Engagement Index ( Assigned to senior )

x x

Project Assigned (Quality Improvement ) Project Assigned ( Quality Imporvement )

Timely Completion

Timely Completion

Timely Completion
7

Project Assigned Timely Completion

Project Assigned

Timely Completion

11

Project Assigned

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Mohammad Mazharul Haque Designation: Production Manager

KPI KRA

1 Production Target

Target Production Achievement for Line 3 Jan: 1650 T Feb: 1500 T Mar: 1650 T

Cost of production

Reduction of Power Consumprtion

3 4

% OTIF Employee Engagement

Shree Shyam Pul

Review Initiatives/Action Overall Measures/Perform 0/1 ance Indicator

New Ceramic top fitted on four chamber wire flat boxes


Date 1

New ceramic top fitted on low vacuum boxes


x x x x

Wire manifold area cleaning provision made

Date 1

Holley Roll Shift toward slice 20 mm Paper deckle on pope reel increased to 291 cm Vacuum Pump nash taken and operated

Date 1 Date 1

Date 1

One ball floatation provided in wire seal fit

Date

0 Number of 0 ( Red Buttons) 1 Number of 1 (Green Buttons) 7 Total number of Activities 8 Achievement Percentage 87.5

Shree Shyam Pul

Initiatives/Action

Steps to Achieve initiative

Measures/Perform 0/1 ance Indicator

100% compliance to Target

1. Cleaning of Manifold 4 times a month 1. Compile schedule and finalise with all shareholders 2. Implement measures according to plan 3. Track performance after implementation 2. Cleaning of entire system once a month by boilout 1. Compile schedule and finalise with all shareholders 2. Implement measures according to plan 3. Track performance after implementation 3. Changing of dryer siphon . 1. Create work schedule 2. Confirm possession of all required parts and materials 3. Track performance after implementation 4. RCC beam to be repaired 1. Inform Civil dept of issue 2. Fix work schedule with Civil

100% Compliance to schedule 25-Jan-13

100% Compliance to schedule 20-Jan-13

At first boiler shut 25-Jan-13 5-Feb-13

28-Feb-13 5-Feb-13 8-Feb-13

3.Ensure indent of all required materials and spares 4. Implement activities according to plan 5. Track performance after repair.

15-Feb-13 100% compliance

10 % reduction over last 6 months avg 1. Compile baseline date for previous six months of power consumption 2. Create action plan for change of vacuum pump and cleaning 3. Implemeant activities as per schedule 4. Track performance through monthly report 31-Jan-13 20-Jan-13

100% compliance to Plan

100 % compliance to weekly Plan

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - 27 Dec 2012


Feedback Suggested KPI for Jan-Mar

Target Date(To be given under colu


L-5

Data to be validated Next KPI: To monitor the Completed in power consumption saving of Sept/Oct 2012. Drag Oct- Dec. With baseline of load on wire is Sept consumption. reduced. Increasing Consumption numbers to be the wire life. taken from Mr Rajiv Pande.

x x

Should be cleaned Next KPI : Formal schedule of every 5 days. cleaning to be formed and Machine needs follwed in Jan-March. downtime of 2-3 hrs of downtime. Improvement in Tear Next KPI : Figures to be Factor ( 36- 37 to 38 procured from lab indicating ). Runability of increased performance in machine 288- 289 Till Sept : improved.. terms of runability and tear Next KPI : Production data to Currently : 291 ( Max be submitted with exact figure possible) . Increased of increase. production. Shaft problems in PM 3. Addressed by usage of Vauum Pump nash. Increase in production .

Runability affected due to fluctuation in water level in seal fit. ProductionSept: 1534 Oct : 1802 Nov : 1599 Dec ( till date ) : 1384 Challenges to be addressed:Availabili ty of felt at the right time as a priority.

Fans introduced in Hood System to combat condensation due to winter season. Finishing Loss (Currently): 6% ; Target ( Jan-March) : 5.5%

Next KPI : Listing of initiatives that will lead to reduction in finishing loss. Flow meter to be requested for Steam and Power Consumption monitoring. Quality control of helpers to be ensured to reduce finishing loss via incentives and training.

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1

Estimated Financial Impact

Actual Financial Impact

Feedback

TPM initiatives to be outlined in consultation with PBOPlus . To be establish timelines and responsibility centers Oct-Dec : 5070 T Avg PD: 55.1 TPD As on 29-Jan Jan: 1577 T Avg PD: 56.32 TPD

Schedule made with Mech Foreman. Being done. Being done.

Schedule made on 22 Jan. Detailed activity wise plan to be

Being done.

Made without timelines as linked to boiler shutdown.

To be made .Not done as yet since it is linked to boiler shutdown.

To be compiled. Cleaning and pump change done. Yes Reduction in breakages to be tracked

OTIF reports to be plotted for Planned versus Actual.

720 Ed. Qual. Paper M/C 3

Post Graduate Diploma in Pulp and Paper technology

Target Date(To be given under column L3) Weightage


L-4 L-3 L-2 L-1

x x

x x

x x

x x

x x

4-Jul-12

Sept, Oct

25-Aug-12

August

18-Sep-12

Sept

720 Ed. Qual. Paper M/C 3

Post Graduate Diploma in Pulp and Paper technology

Suggested KPI for AprilJune

Target Date(To be given under column L3)

L-5

L-4

L-3

L-2

Annexure I

in Pulp and Paper technology

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

x x Drag load on wire reduced

x x

x x

Breakage for slime reduced Surface properties of paper increased Finish deckle increased

M/C runability improved

Vacuum fluctuation on wire reduced

Annexure I

in Pulp and Paper technology

column L3) Weightage %age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

L-1

anning and Assesment for the Quarter Oct - Dec, 12 Name : JN Tiwari Designation: Head Pulp Production

S No

KRA

KPI

Pulp Production

3434.60 MT/month(Avg. of Jan-Oct 2012) to be increased as per plan

Cost of production

Target cost of production

3 4

Delivery to internal Customer Employee Engagement

%OTIF Employee Engagement Index

Signature of Appraisee:

anning and Assesment for the Quarter Jan-Mar 2013 Name : JN Tiwari Designation: DGM Recovery

S No

KRA

KPI

Production Achievement

Traget Production Achievement

Reduction in effluent discharge from cauticizing pit to zero effluent

Cost of production

Reduction in furnace oil consumption

Steam consumption

Power Consumption

Chemicals In effluent 3 4 % OTIF Employee Engagement Index

Shree Shyam Pulp & Bo

Review 1 - 26 D Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

1) Using cooking aid along with Caustic (Uniform cooking, Unbleached Brightness will be improved and bleach chemical will be reduced)

1) Adding Cooking Aid 5MT/month (Cost of cooking Aid Rs 150/Kg)

Metric tonnes per month

N/A 2) Changing C.D. Throat after six months(Cost of C.D. throat Rs 6 Lacs; cost of Maintenance -Rs 25000/month)

2) Timely change C.D. throat.

Plan fulfillment % 1 Increase in metric tonnes per day

3) Increase of Pulp Production by approximately 17MT/day. 1) Cost of Caustic 40000/MT 2) Caustic consumption reduced by 2% 3) INR 30.8 lacs per month

NA

Saving of Caustic by 2%

INR per metric tonne Steam Consumption 1) Cost of steam - INR 1000/MT 2) Saving of Steam - INR 19.25 Lacs per month Net Saving - 41.3 lacs per month

% % Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

NA 0 1 3 4 75

Shree Shyam Pulp & Bo

Review

Initiatives/Action

Steps to achieve the Initiative/Action

Measures/Perform 0/1 ance Indicator

SCBL from evaporators to ensure 50% conc min Firing liquor conc to ensure at 6061% conc min

Cleaning of evaporator bodies of 1,2,3rde twice a month Checking of firing liquor sample in each shift for solids conc

Recovery boiler secondary air dampers to be set to get 150 mmWC Ensure complete combustion of BL wind box pressure at 13 Tons/Hr air fired in the bioler flow and ensure all the primary and secondary air ports cleaned Ensure 40 Tons of WL production daily maintaining all the thickners load in normal condition Ensure 24 hrs running of lime mud filter and timely removal of mud from all the thickners

Take all the water from causticizing pit to LMW-2 Maintain high solid conc of firing liquor and reduce oil consumption during soot blowing

15-Feb-13

Reduce Furnace oil consumption from 46 TPM to 40 TPM

SHE-Proper segregation of BL Gland cooling water to be taken spillage water and condensate and separately to the main drain and keep the recovery boiler ground colored water to the recovery pit floor area fully cleared Clear water entering the system to All the condensate line and water be prevented spillage to be taken to clear water I dentify the non working steam traps and get them in proper working order Monitor weekly the consumption of steam with reasons for variance

31-Jan-13

31-Jan-13

Reduction in steam consumption

30-Jan-13

Identify points of unrequired power Reduction of 10 Units/ consumption Ton of WL Reduce chemical discharge down to standard levels No color water to go into drain

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

e Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Production ( Pulp )

Review 1 - 26 Dec 2012


Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4
3850 3900

L-3
4000

Sept : 3273.59 Difficult to MT/month manage Oct: 3961.48 performance of MT/Month cooking aid Nov: 3590.17 because of MT/Month quality. Hence Currently : Nil not enforced. cooking aid ( since When Paper Oct) machines run Challenges to be dry , this Challenges to be addressed:Cost of chemicals is rising. Caustic consumption has

Next KPI : Caustic Consumption to be 38% in JanMarch against 39.5% (Current). Next KPI : Target of Steam Consumption : 2.5 Ton/Ton of Pulp against 3 Tons/Ton of Next KPI: PHE has to be employed. In order to use it,soft water supply required.

Next KPI : Add an initiative in Oct- Dec about reduction in chemicals going into effluent

e Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Production ( Pulp )

Review 2

Estimated Actual Financial Financial Impact Impact

Feedback

Suggested KPI for April-Jun

Target Da

L-5
Being done in Jan. Currently 48-49%. Being done in Jan. Currently is 58-59%. This is due to economiser leakage. Will be completed by end of Feb.

Currently 120mmWC. Air tuning being done to ensure that it reaches 150mmWC at 12.5 T/hr

Currently 40-41.5 tons of WL . Being done as per schedule

Being done. Drain will be closed. As a result Pulp mill will receive more water to better the quality of washing being done there. Done

Done

Being Done

Identification complete. Awaiting first shut opportunity. Require flowmeter. PR raised, installation in April Not Done. Will be done by 20-Feb-2013 Done. Currently Zero color water in drain.

Annexure I

Ed. Qual. Production ( Pulp )

mn L3)
L-2 L-1

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

Ed. Qual. Production ( Pulp )

Target Date(To be given under column L3)

Weightage

%age/ Level Achieved

L-4

L-3

L-2

L-1

Actual Perform Perfrom ance (By ance Appraise score r)

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : V.K.THARAD Designation: GM

S No

KRA

KPI

Target Production acheivement Increase in WL production by 25% ( from 854 ton to 1068 Ton per month ave.)

SCBL Production to be increased Increase in Steam generation by 20%(from 9797 tons/month to 11760 tons/month) Increase in power generation in 1.9 MWTG Set by 25% (from 361752 KWH/Month to 452200 KWH/month) 2 Target cost of production

Reduce Furnace Oil consumption from 46 Ton/month to 39Tons/month (15%)

%OTIF ( To be assigned to his Senior Head )

Employee Engagement Index ( To be assigned to his Senior )

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : V.K.THARAD Designation: GM

S No

KRA

KPI

Production

Target Production achievement

Boiler Breakdown

Cost of Production

Target cost of production

5S

%OTIF

Weekly

Employee Engagement Index

Shree Shyam Pu

Review 1 - 26 Dec Initiatives/Action Steps to achieve the Initiative/Action Measures/Perfo 0/1 rmance Indicator

Reduce Recovery boiler down time from 16% to 6%

Effective soot bowing & regular air port cleaning.

Date 1

Increase Liquor firing rate from 6Ton/Hr to 8 Tons/Hr dry solids.

Effective soot bowing & regular air port cleaning.

Date 1

Increase evaporator feed rate

Body cleaning, PHE Cleaning, Precooler in circuit continuously. Soot Blowing,air port cleaning,firing liq conc.

Date 1 Date 1

Increase plant availability

90 % steam generation to be supplied to 1.9 MWTG Set.

LP Steam PRDS controller to be set on auto mode.

Date 1

Reduce dependability on FO

Firing at >60% conc

Date 0

Oil burner cleaning and checking

Burner nozzle cleaning frequently

Date 1

x Number of 0 ( Red Buttons) 0 Number of 1 (Green Buttons) 6 Total number of Activities 7 Achievement Percentage 85.7

Shree Shyam Pu

Review 2 Measures/Perfo 0/1 rmance Indicator

Initiatives/Action

Steps to achieve the Initiative/Action

Maintain the Achieved Targets of 1200 TPM of WL

100% compliance to Target

% cost saving over Oct - Dec Zero repeat of Oct 2012 boiler breadown till the major modification of the boiler Reduce Effluent Discharge from Evaporator Plant 1. Monitor weekly and file report with number of instances of excess discharge and analysis of reasons for the same. 2. Recirculation of vacuum pump sealing water and pre-cooler water 3. Recirculation of Gland Cooling Water 1.Reduction of Boiler Pressure from 42 - 36 kgs/ cm2 100% compliance to Target From 30 m3/hr to 10 m3/hr from 1Feb-2013 Tuesdays

15-Jan-13 31-Jan-13

1 % reduction over avg of Oct - Dec Sit with all stakeholders to arrive at correct steam cons nos Reduce Furnace Oil consumption from 46 Ton/month to 41.5Tons/month (10%)

12/1/2013

10% reduction and Cost Saving

Conc of black liquor to be increased from 10-Jan-2013

2 % increase( 61% from 59% and Cost Saving

Firing of the same to be increased to 7.5 T/hr from 7 T/hr from 15-Jan2013 The drive to improve level of insulation in the plant needs to be increased

Detailed Plan

5.8% increase in Production and Cost Saving 28-Feb-13

1. Identification and rectification plan of steam losses. 2. Implementation of measures

15-Jan-13 100% Compliance to Plan

SHE- Proper segregation, housekeeping. FIFO 1. Implementation Plan for 5S 2. Implementation of measures

28-Feb-13 31-Jan-13 100% compliance to Plan 100 % compliance to weekly plan 1. Not done in the past. Finalise weekly plan with PPC ( Vivek Shrotriya) 2. Weekly report 12-Jan-13 10% variance over plan allowed

Training program for PHE Maintenance 1. Training programme schedule finalisation 2. Training Program as per plan

1 Program 12-Jan-13 100% Compliance Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department: 1344 Chemical recovery

Review 1 - 26 Dec
Feedback Suggested KPI for JanMar Next KPI : Steps to be taken to ensure that there is no repitition of major boiler breakdown as

Target Date(To be given under column L3)


L-5 L-4

WL Production Oct : 1104 T Nov : 1047 T. DeCurrent Firing Rate : 7- 7.5 T/hr. Firing Rate ( July ) : 6 T/hr WBL Earlier

New KPI : Training feed rate : 60 program for PHE m3/hr Maintenance leading Current ( Oct- to savings in coal due Oct: 12573 T/Month Nov:11410 T/Month New Initiative implemented. Recovery boiler runabiliity is increased by Conc of black liquor to be increased., Firing of Oct : 42 the same to be T/Month Nov increased. Further : 41.2 reduction is difficult. T/Month But attempts are being made. The drive to improve level of insulation in the plant needs to be increased.Detailed New KPI related to SHE- Proper segregation, housekeeping. FIFO

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department: 1344 Chemical recovery

Review 2
Estimated Financial Impact

Actual Financial Impact

Feedback

Suggested KPI for AprilJune

Jan: 1050 TPM (Power breakdown twice in month leading to lower production. 1 Jan - 11 hrs 22 Jan-12 hrs. Fire in cables and transformer respectively). 11/18 Jan lower paper production.

4-5% reduction in Power Generation

Currently running at 36kgs/cm2

Currently running at 10 m3/hr. By 15 feb will be zero m3/hr. Savings in fresh water con

As on 15-Feb the weekly reports will be filed. No instances of excess discharge.

Done. Done.

Steam/Power consumption nos have been gotten for Jan. Oct-Dec will be compiled by Jan: 40 TPM Feb (Expected) : 39 TPM. Savings of INR 45000 per ton of furnace oil. Savings will be reflected in Steam Generation and Furnace Oil consumption Reduction in Loss of Production by 5.8%

Currently 60% . Economiser leakage slowed down progress. By end of month will reach

Currently 7.5 T/hr . Will be maintained till March.

Identification of area is done. Proposal and plan of work complete. Contractor called in

Done. Done.

Not done. 10-Feb plan will be finalised after meeting.

Plan made. External training personnel to be brought in. Awaiting commitment of time

Ed. Qual.

PG DIPLOMA (PULP & PAPER)

(To be given under column L3) Weightage


L-3 L-2 L-1

%age/ Level Achieved

1/10/2012-31/12/2012

1/10/2012-31/12/2012

1/10/2012-31/12/2012

1/10/2012-31/12/2012

1/10/2012-31/12/2012

1/10/2012-31/12/2012

1/10/2012-31/12/2012

Ed. Qual.

PG DIPLOMA (PULP & PAPER)

Target Date(To be given under column L3)

L-5

L-4

L-3

L-2

L-1

ero m3/hr. Savings in fresh water consumption. Zero wastage of fresh water although consumption itself may reduce from 10m3/hr curr

n for Jan. Oct-Dec will be compiled by 8 Feb 2013

n progress. By end of month will reach 61%

of work complete. Contractor called in. Lack of funds .

ught in. Awaiting commitment of time from that side.

Annexure I

Actual Performance (By Appraiser)

Perfromance score

Annexure I

Weightage

%age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

elf may reduce from 10m3/hr currently to 5 m3/hr

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Designation: S.K.Pant DGM Project

KRA/Equipment S No

KPI

Initiatives/Action

Weighted average of value of projects completed onMACHINE #3 PAPER time

FINALIZATION OF SCHEDULE, FINALIZATION OF BOM & ORDER PLACEMENT

PAPER MACHINE #4 VERTICAL DIGESTER ROTARY DIGESTER

FINALIZATION OF SCHEDULE, FINALIZATION OF BOM & ORDER PLACEMENT COMMISSIONING OF VERTICAL DIGESTER IN 1ST WEEK OF NOV. COMMISSIONING OF ROTARY DIGESTER

DOUBLE WET WASHING FOR CD#1&2

REVISED DRAWING FINALIZATION, BOM FINALIZATION

220TPD BLEACH PLANT

BOM & SCHEDULE FINALIZATION, CONTRACTOR FOR MECH. WORK FINALIZATION DRAWINGS & BOM FINALIZATION, SCHEDULING WORK IS UNDER PROGRESS CONSULTANT FOR DRAWING & DETAIL ENGINEERING FINALIZATION

ODL PLANT

CLO2

Weighted average of value of projects completed within budgets

Credit management and payments

Vendor satisfaction

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-mar 2013 Name : Designation: S.K.Pant DGM Project

KRA/Equipment S No

KPI

Initiatives/Action

Weighted average of value of projects completed on time

PAPER MACHINE #3

Bottlenecks Identified by Nayyar for PM3/4. Which calls for additional investments. After the factoring of President and Nayyar, debottlenecking is a priority.

Bottlenecks Identified by Nayyar for PM3/4. Which calls for additional investments. After the factoring of President and Nayyar, debottlenecking is a priority.

PAPER MACHINE #4

DOUBLE WET WASHING FOR CD#1&2

Number of activities to be completed by 31 Jan 2013 ( CD 1 )

Number of activities to be completed by 15 Mar 2013 ( CD 2 )

220TPD BLEACH PLANT

Number of activities to be completed by 31 Mar 2013

ODL PLANT

Number of activities to be completed by 31 Mar 2013

CLO2

Number of activities to be completed by 31 Mar 2013

110 TPD

DOUBLE WET WASHING FOR CD#1&2 Planned Project Cost Vs Actual Project Cost

CLO2 3 Credit management and payments

Planned Project Cost

Cash flow requirements

Vendor satisfaction

Clearance of Vendor Bills within 3 days of receipt. Fornightly meeting with vendors

Signature of Appraisee:

Shree Shyam Pulp & Board Mills

Review 1 - 26 Dec 2012 Steps to achieve the Initiative/Action Measures/Performance Indicator


0/1 Feedback

MONITORING THE MECH. WORK PROGRESS ON DAILY BASIS AND FINALIZATION OF APPROCHFLOW SYSTEM DRAWINGS

DATE

SS Material not received as per plan. Requisition given in Nov. Order yet to be placed. Challenges to be addressed: Bottlenecks Identified N/A by Nayyar for PM3/4. Which calls for additional investments. After the factoring of President and Nayyar, de-bottlenecking is a priority. Total fabrication done. SS remaining.

FABRICATION WORK IS ALMOST COMPLETED AND DRAWINGS ARE FINAL PLAN,EXECUTE,AUDIT PLAN,EXECUTE,AUDIT

DATE DATE DATE

N/A 1 1

MONITORING OF CIVIL & MECH. WORK ON DAILY BASIS, WEEKLY REVIEW WITH TEAM MEMBERS

DATE

Underwent major modification in interest of improved layout. Not critical so not coming in way of other project delays. Will be completed by 31 Jan ( CD 1) and 15 Mar ( CD 2 )

MONITORING OF GANTRY PLATE ERRECTION & AGITATOR WORK ON REGULAR BASIS & WEEKLY REVIEW OF PROJECT DRAWING & DETAIL ENGINEERING WORK IS GOING ON INQUIRY PLACEMENT WORK IS GOING ON

DATE

DATE

DATE

Trusses completed as per revised plan ( 17 Nov ). Dismantling and shifting of pipeline completed. Civil works delayed. Pipeline marterial Pant and Saini to finalise the schedule based on data

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

3 3 6 50

Shree Shyam Pulp & Board Mills

Review 2

Steps to achieve the Initiative/Action

Measures/Performance Indicator

0/1

Estimated Financial Impact

1. Submission and Approval of the debottlenecking plan.

20-Jan-13

2. Finalise implementation schedule

25-Jan-13

3. Number of activities to be completed by 31 Mar 2013

25-Jan-13

1. Submission and Approval of the debottlenecking plan.

2. Finalise implementation schedule 3. Number of activities to be completed by 31 Mar 2013

1. Number of Purchase Requisitions to be placed 2. Number of Purchase orders to be placed. 3.Number of Equipments to be received 4. Erection and commissioning of all equipments 5. Weekly follow up meeting with purchase/Vendors

Completed in Oct-Nov

Completed in Oct-Nov Number Date Number of occasions where follow up scheduled but not completed. ( Records to be kept )

1. Number of Purchase Requisitions to be placed 2. Number of Purchase orders to be placed. 3.Number of Equipments to be received 4. Erection and commissioning of all equipments

Completed in Oct-Dec

Completed before Oct-Dec Number Date

5. Weekly follow up meeting with purchase/Vendors

Number of occasions where follow up scheduled but not completed. ( Records to be kept )

1 Finalise implementation schedule

2. Number of Purchase Requisitions to be Finalised and Sent 3. Purchase orders to be placed by 31 Mar 4. Number of Equipments to be received and erected by 31 Mar 1. Receipt of Information from consultant 2. Finalise implementation schedule Number Days after receipt from Consultant

1. Finalise P&I 20-Jan-13 2. Create work schedule 28-Feb-13 3. Implement according to schedule 100% compliance 1. Clear all pending bills of vendors ( 28-Feb-13 For CD 1) 2. Release of Payments to Vendors ( 10-Mar-13 For CD 1) 3. Total actual cost Vs Original % Variance ( 10 % over Planned ) Planned Cost NOTE : CD 2 to start after completion of CD 1 Approx cost of INR 5.42 crores Finalise monthly cash flow requirements based on implementation schedule Monthly monitoring of Actual Vs Planned Cashflow 15-Feb-13 % Variance ( 10 % over Planned ) Number of occasions where Vendor Bills not cleared within 3 days Record of all meetings with vendors and documentation of all issues raised by them Number of occasions where was not held( against schedule.) Number of 0 ( Red Buttons)

Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

m Pulp & Board Mills Ltd.

Emp. Code: Department:

Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5

Acknowledgement of all Communications sent from Plant to HO with tentative timelines. Work biforcation between the project team members. Challenges to be

m Pulp & Board Mills Ltd.

Emp. Code: Department:

Review 2

Actual Financial Impact

Feedback

Done. 24-Jan-2013

Get specific activities from SK Pant that are being overseen bby RK Verma

Being Done. To be finished by 5-Feb2013. Multiple activities waiting for material. Not received.

Being Done. To be finished by 5-Feb2013

Done. 24-Jan-2013 Being Done. To be finished by 5-Feb2013. Multiple activities waiting for material. Not received. Being Done. To be finished by 5-Feb2013 Not done as yet. Estimated completion at 8 Feb 2013. Material not received. Updated in 24-Dec-2013. Blow tank material only new addition to list.

Being done. To be given on 5-Feb2013 Erection completed for most items. Records being kept. All previous communications to be updated to record format bby 10-Feb-2013 Redrawing on 14-Jan-2013. Mech has passed onto Civil. Civil design under progress. To be passed by 2Feb-2013

PO for 8 out of 27 items created. 19 still pending. List completed and submitted. Equipment still pending.

Records being kept. All previous communications to be updated to record format bby 10-Feb-2013 Redrawing on 14-Jan-2013. Mech has passed onto Civil. Civil design under progress. To be passed by 2Feb-2013 All Required PR filed.

Received 1 Dec 2012 - 28 Jan 2013. Corresponding PRs have been generated. To be done by 10-Feb-2013 To be finalised on 2-Feb-2013

Submitted and updated as on 24 Jan 2013 Being done.

All vendors go through Delhi

All vendors go through Delhi

Annexure I

Ed. 1394 Qual. Project

Diploma Mech. Engineering Production

nder column L3)


L-4 L-3 L-2 L-1

%age/ Actual Level Performance Perfromance Weightage Achieved (By Appraiser) score

20%

50%

20% 10% 10%

50%

10%

10%

50%

10%

50%

10%

50%

Annexure I

Ed. 1394 Qual. Project

Diploma Mech. Engineering Production

Suggest ed KPI for AprilJun

Target Date(To be given under column L3) Weightage


L-5 L-4 L-3 L-2 L-1

%age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

anning and Assesment for the Quarter Oct - Dec, 12 Name : RAJEEV PANDE Designation: DGM ELECTRICAL

S No

KRA

Reduction of Unplanned shut down/ Break down

Improvement in Grid Power Factor

Improvement in Grid Power Factor

Timely completion of projects of different areas and section

Signature of Appraisee:

nning and Assesment for the Quarter Jan - Mar 2013 Name : RAJEEV PANDE Designation: DGM ELECTRICAL

S No

KRA

Unplanned Breakdowns

Under the Mill Survival Plan to provide reliable power to ETP

Improve information sharing and documenting system

Timely completion of all expansion projects

Cross Functional Intiatives

KPI

Initiatives/Action

Increasing critical equipments route checking

10% reduction ( present 10.45 Hrs to 9.30 Hrs per month) - For paper machines

Scheduled Preventive maintenance of critical equipment having no stand-by , will be increased.

To identify route cause of break down and prevent re-occurance.

0.93(existing) to 0.97

Adding 1000kvar capacitors

0.93(existing) to 0.97

Adding 1000kvar capacitors

Proper co-ordination with entire project team, purchase and vendors As per set targets by project team under the guidance of president Daily monitoring of work progress

KPI

Initiatives/Action

Reduction in Unplanned Breakdowns Root -Cause and Why-Why Analysis of Downtime in Oct-Dec Implementation Plan of measures No. of activities completed monthwise Preventive Maintenance Schedule

Record of Breakdown of Equipments whose preventive maintenance already done. New 11 KV distribution system commission

No Downtime due to lack of Critical Spares

Zero loss due to machine failure

To provide reliable and constant power to the ETP for the better performance from TG.

Ensure all ongoing projects to make sure there are no surprises .Expand horizontally to include Instrumentation and some elements of Civil. Integration of Preventive maintenance system in IT systems To discuss with Mr Anoop Srivastva for facility and options avalable in REMCO Daily monitoring of work progress Awarding erection job to well equipped and professional contractor

Identification of 10 Major Causes for Breakdown in consultation with Mechanical/Electrical/Process

1. Water leakage in roof.

Shree Shyam Pulp & Board Mills Ltd.

Review 1 - (DATE) Steps to achieve the Initiative/Action Measures/Perfor mance Indicator


0/1

Identifing critical equipments of each section and a format to devlope for on line checking of critical parameter. The check list to be filled by electrician daily and verifyed by section engineer.

Date

Off line check list to be devloped for, scheduled preventive maintenance equipments.

Date

Date to be fixed after consultation with process as per their monthly planned shut plan. History records of equipments to be devloped. A format of why- why analysis to be devloped and analysis of each break down will be done. Entry of each break down and analysis in the history record

Date

Date

Date 1 Date

1000KVAR capacitors will be installed.

% increase in PGF

A format will be developed for weekly monitoring of capacitor's performance analysis.

Date

Date

N/A

Date Awarding erection job to well equipped and professional contractor

N/A
0 2 6 8 75

Date Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mills Ltd.

Review 2

Steps to achieve the Initiative/Action

Measures/Perfor mance Indicator

0/1

Estimated Financial Implact

Actual Financial Impact

9 hrs 40 mins for all machines and hrs for pulp 12-Jan-13 12-Jan-13 100 % Compliance to Plan 100% Compliance to Plan Finalise plan of requirements with all stakeholders. Ensure availability of spares and consumables Finalise equipment-wise work under preventive maintenance

15-Jan-13

15-Jan-13 20-Jan-13

Monitor weekly. Format to be finalised.

100% compliance to Plan

History Card to be Maintained. ISO Documents

Number of such cases. Allowed 5%. 31-Mar-13

1. Costing and scheduling for work to be done. 2. Ensuring availability of materials and parts by raising of PR on time. 3. Implement activities as per schedule 4,. Monitor Performance after installation

Finalisation of Consumption Pattern over the last 3 months data of Spares Identifying critical list of spares to be kept in stock. Raising purchase requisitions.

10-Jan-13

25-Jan-13

28-Feb-13 To prepare Technical Feasibility Report BOM and estimate to be submitted to the President for approval PR to be generated To float inquiry PO to be released Monitor recipt of material Erection and commissioning 1 day after approval

9-Jan-13

28-Feb-13

Offer of SN consultant is with management for their approval

20-Feb-13

31-Jan-13 100% Compliance

Preventive module has not been taken. Along with other modu

29-Jan-13 1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Monitoring and recording of progress on fortnightly basis 8. Summary of action plan for removing bottlenecks

Comparitive statements s

1. Meeting of all heads to identify the 10 major causes per dept 2. Finalisation of measures to mitigate each major cause from each individual dept. 3. Implementation of Measures by plan

4. Tracking and monitoring of major causes to confirm positive effect of measures.

1. Formalise plan of work with Civil 2. Indent for material 3. Implement activity according to schedule 4. Track amount of water leakage over next 6 months

rd Mills Ltd.
Emp. Code: Department:

Electrical

eview 1 - (DATE)
Feedback

Target Date(To be given under column L3)


L-5 L-4

Route checking format has been made.Identification of critical equipments done. Oct : 4 hrs 15 mins. Nov : 9 hrs 15 mins ( VFD failure increased figure.) Dec: Exceeded as on date. Schedule finalised for preventive maintenance for next months. Not currently implemented. Shutdown schedule from Process Dept required. Major shuts in all depts to be compiled by Process and Maintenance Dept. Take

Confirmed by President

Oct : 0.95 Nov:0.98 Dec: 0.97 Life cycle cost of capacitor should be analysed as an Initiative for next quarter. Baseline to be established in Dec 2012 for Cost and Life Cycle Run and number of capacitors changed.

Oct : 0.95 Nov:0.98 Dec: 0.97 Life cycle cost of capacitor should be analysed as an Initiative for next quarter. Baseline to be established in Dec 2012 for Cost and Life Cycle Run and number of capacitors changed. 0% equipment received as per original project plan. Since site is not ready. Cooling towers have to be shifted but electrical work pending. Challenges to

On 25 Jan , next order to be released to registered contractor.Major contributor in TPM planning.

rd Mills Ltd.
Emp. Code: Department:

Electrical

Review 2

Feedback

Feedback

Suggested KPI for AprilJune

On jan-29: Cooling tower is ready for commissioning. Shut required to finish shift. 0% equipment received as per original project plan. Since site is not ready. Cooling towers have to be shifted but electrical work pending. Challenges to be addressed:Equipment planning. (Projects): Funds flow for procurement. Capital used in Revenue.

Jan breakdown is 21 hrs. Prepared. Will be submitted by 19-Jan2013 to President- DONE To be submitted and finalised on 1/24/2013 - DONE

Memos dispatched to Power Plant and Recovery. However Pulp and Paper machine will be completed by 26-Jan2013. NOT DONE - BY 15 Feb Under process. To be Completed by 26Jan-2013 - DONE Under process. To be Completed by 31Jan-2013. NOT DONE. To be done by 10 Feb

Formats already developed by PBOPlus. To be shared with Rajeev Pandey. Abhilash to confirm the same ASAP through an email to RP with a copy to Manjit Singh.

DONE

Done Done Done To be done after commissioning. Regular Items consumption listed.All communications must be recorded. Final consumption database to be compiled by 22-Jan-2013. DONE Under process. To be Completed by 26Jan-2013. DONE.

DONE DONE DONE Awaiting Awaiting Awaiting

Approval gotten 22-Jan-2013 Order Pending with Purchase.

taken. Along with other modules. To be added to RAMCO. Ravi Tandon to discuss with Amit Gupta

Comparitive statements sent to Purchase on 28 Jan-2013

Ed. Qual.

given under column L3) Weightage


L-3 L-2 L-1

%age/ Level Achieved

Actual Performance (By Appraiser)

1 Oct - 20 Oct

1 Oct - 31 Oct

1 Oct - 31 Dec

1 Oct - 31 Dec On going

1 Oct - 31 Dec

1 Oct -31 Oct

1 Oct - 15 Nov

Ed. Qual.

Target Date(To be given under column L3) Weightage

L-5

L-4

L-3

L-2

L-1

1 Oct - 20 Oct

1 Oct - 31 Oct 1 Oct - 31 Dec 1 Oct - 31 Dec

On going

1 Oct - 31 Dec 1 Oct - 15 Nov

Annexure I

Perfromance score

Annexure I

%age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

Performance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Dalip Verma Designation: Sr. Manager

S No

KRA

KPI

Reduce Breakdowns due to Instrumentation

Breakdown Reduction by 5 %

Reduce instrumentation maintenance cost

5 % Reduction in Cost

Reducing Air Compressor Failure

Completion of Project of different areas and sections.

Completion of Project of different areas and sections.

he individual will get the credit as long as he has done the activity whether the parameter improves or not . If we follow this model , mana

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan- Mar 13 Name : Dalip Verma Designation: Sr. Manager

S No

KRA

KPI

Unplanned Breakdowns

5 % Reduction in Unplanned Breakdowns

Inventory Management

Reducing air leakage in plant. Identify the air leakage & rectify it.

Porject Assigned

Listing of all Ongoing Projects

Cross Functional Intiatives

Shree S

Review 1 - (DATE) Steps to achieve the Initiative/Action Measures/Performance Indicator


0/1

Initiatives/Action

1 TPM Listing of all Instruments Date

Scheduled preventive maintenance of critical equipment

1 Date

TPM

Analyzing Critical spare Consumption in 3 month & listing Date Transmitter Failure to be reduced by providing Knopy & Cover with plastic sheet. Date

TPM

Reducing air leakage in plant. Identify the air leakage & rectify it. Date

Proper coordation with entire project team, purchase and vendors.

NA Date

Project Management

Project Management

Awarding erection job to well equipped and professional contractor.

NA Date

Daily monitoring of work progress.

NA Date

proves or not . If we follow this model , management may not see any benefit. It is better to link to breakdown time saving and cost savin Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage 2 3 5 60

Shree S

0/1

Initiatives/Action

Steps to achieve the Initiative/Action

Measures/Performance Indicator

5 % reduction over Oct-Dec Root -Cause and Why-Why Analysis of Downtime in Oct-Dec Implementation Plan of measures Preventive Maintenance Schedule Finalise plan of requirements with all stakeholders. Ensure availability of spares and consumables Finalise equipment-wise work under preventive maintenance Monitor weekly Record of Breakdown of Equipments whose preventive maintenance already done. No Downtime due to lack of Critical Spares Finalisation of Consumption Pattern over the last 3 months data of Spares Identifying critical list of spares to be kept in stock raising purchase requisitions 12..01.2013 15.01..2013 100 % compliance to Plan 21.01.2013

90% compliance to schedule

28.01.2013 100% compliance to Plan Number of such cases. Allowed 5%.

21..01.2013

28.01.2013

Tracking the individual section

100% compliance to Plan

1. Finalise implementation tracking schedule

15.01.2013

Project

1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Monitoring and recording of progress on fortnightly basis 8. Summary of action plan for removing bottlenecks 100% compliance to Plan

100 % compliance to Plan

100 % compliance to Plan

100% compliance to Plan

100 % compliance to Plan % variance over agreed dates as per plan.

Identification of 10 Major Causes for Breakdown in consultation with Mechanical/Electrical/Process 1. Meeting of all heads to identify the 10 major causes per dept 2. Finalisation of measures to mitigate each major cause from each individual dept. 3. Implementation of Measures by plan 4. Tracking and monitoring of major causes to confirm positive effect of measures. Number of 0 ( Red Buttons)

Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - (DATE)
Feedback Suggested KPI for Jan-Mar

Target Date(To be given


L-5

BreakdownJuly+Aug+Sept: 24 hr 15 min Oct+Nov+Dec(Till date ) : 20 hr 55 mins. ( 14.9% reduction)

Next KPI : Further 5% reduction. Materials not being procured. Critical list with date of PR to be compiled and addressed to President.

No equipment was nspected beyond date.

Analysis not complete. However, critical spare Next KPI : To be completed by listing submitted. 31 Jan. Data from stores to be submitted .Review pending. CD - 3 points . Bleach Plant - 1 point. M/C Regular. PM 3 - To be rectified after all machines are shutdown.Temporary arrangement made. Next KPI :Flowmeters to be Compressor loading has requested and installed

NOT INITIATIVES

NOT INITIATIVES

Next KPI :100% Compliance to Preventive Maintenance Schedule. Number of occurences where Schedule was not followed. Next KPI:

own time saving and cost saving at least for his senior

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1

Estimated Financial Impact

Actual Financial Impact

Feedback

Oct: 10 hrs 55 mins Nov: 4 hrs 5 mins Dec: 6 hrs 25 mins Jan:15 Hrs 25 mins

Done. Not done. Will be completed by 4-Feb-2013

Plan finalised at Dept level. Still to be communiated to all sharehold

60% of all spares and consumables , PR raised. Remainder to be com

Done.

Done. Jan to be complied by 7-Feb-2013

To be sepaatly compiled by 10-Feb-2013

Activities have been listed in schedule. Dates to be added. 1-Feb-201

Costing has been completed. Schedule of work for all ongoing is com

In progress. Being done in consultation with President.

601 Instrumentation

Ed. Qual.

Diploma Instrumentation Tech.

Target Date(To be given under column L3) Weightage


L-4 L-3 L-2 L-1

01.10.12-31.10.12

01.11.12-10.11.12

01.10.12-31.12.2012

01.10.12-30.11.2012

01.10.12-31.12.2012

601 Instrumentation

Ed. Qual.

Diploma Instrumentation Tech.

Suggested KPI for April-June

Target Date(To be given under column L3)

L-5

L-4

L-3

L-2

be communiated to all shareholders by 1 - Feb

, PR raised. Remainder to be completed 7-Feb

dule. Dates to be added. 1-Feb-2013

dule of work for all ongoing is compiled. Final date to be decided upon release of funds.

ation with President.

Annexure I

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

5% Reduction

5 % Reduction

10 % Reduction

As per set targets by project team under the guidance of president

As per set targets by project team under the guidance of president

Annexure I

umn L3) Weightage %age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

L-1

Performance Planning and Assesment for the Quarter Oct - Dec, 12 Name : R.K. Verma Designation: G.M. Production

KRA S No

KPI

Production achievement 1

Target Production achievement

Cost of production

Target cost of production

%OTIF-Q Quality 3

Employee Engagement Index

Signature of Appraisee:

* Feed back column to be independently filled by R.K.Verma

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Designation: R.K. Verma G.M. Production

S No

KRA

KPI

Production achievement

PM 3 - Project Assigned

PM 4 - Project Assigned

Cost of production 2 4 Employee Engagement Index

Target cost of production Coordination with all InterFunctional Depts

Sh

Initiatives/Action

Steps to achieve the Initiative/Action

Cleaning of approach flow system after pressure screen providing cleaning dummy (In head box and its taper header. 5 No. of dummies fitted to clean the pipe was beyond approach earlier ) Prevent breakage loss due to slime Final dummy was fitted on 25 August 2012 ( Earlier breakage because of slime was 18- 20 per day. After providing this dummy and cleaning the system initial six days has breakage due to slime, as nearly zero. Then again, we have to clean the system. Time taken to clean the system is almost two and a half hours. Increase in production of 2.5- 3 tonnes per day.)

Change the AKD dosing point at appropriate point. Note: This change we have done in PM-1 and PM- 2 also. (Earlier AKD and Retention Aid was at interval of 400mm before pressure screen then AKD partially precipitated before mixing up with pulp. Dosing point was given in accept line Control AKD consumption and dummy of primary c.c. consumption reduced to 2 kg/ton. Also soft size rejection substantially reduced) avoid intermittent soft size paper rejection In summer season before changing dosing point , AKG consumption was 50 +- 2 kg/hr. After changing dosing point it has reduced to 45+- 2 kg/hr . Rejection of paper due to soft size paper was almost 10 tonnes/ month/machine. Which has gone down to 0.4 tonnes Adjusting the sealing strip of wire and press felt, making it plain. And other small exercises.(Earlier deckle at pope reel we used to get 391 cms but because of some reasons , deckle at pope reel has gone down to 386 cms. After given exercse, we started to get 390-391 cms and

Increase the deckle at pope reel to get 380-387 cms deckle utilization

Increase the deckle at pope reel to get 380-387 cms deckle utilization

Before 28-July 2012, our average deckle utilization was 377.5 and at present we are utilizing at average upto 384.48 cms

Timely system cleaning. Guiding machine man to reduce paper reeling time after each break . Keep constant watch Exluding down time we are to avoid unwanted breakdown and attend the job as getting production rate of 2.69 preventive maintenance. (We attended 2 jobs during tonnes/hr in PM-3. To be boiler breakdown. Ie: Pressroll B/S sleevechange and 2nd increased to 2.8 tonnes/hr press roll change that was causing downtime due to coupling bolts breaking . We and the team are giving similar attention to avoid such time loss)

Convince management to invest in ceramic tipped suction box top. (We communicate to the management and Reduce the drag load on wire procured IBS ceramic tipped top fitted in dry suction boxes and increase the wire life of PM- 3 & 4. Consequently the drive load reduced by 2025 amp. The total fitting be completed from 4-July-2012 to 20-Aug-2012) Saving power when 20 Tonnes or more order in higher grammage. To avoid creasing complain in sheet order paper We will stop 160 kw vacuum pump and take 110 kw vacuum pump in operation. (If we get 68 gsm or higher order 20 or more than that we follow the practice and save the power.) To add 2-3 kg/tn UF Resin in winter season and 1-2 kg/ton in balance months on regular basis. (To use UF Resin without fail.) Sharp cutting of circular knife.(We are always keeping grinded knife on R/W and cutter. So that operation may change in odd hours also. Keep regular watch on working of rewinder cutter whether they are following or not.) Control the fluff complaint from printer

Cleaning of cut reels from side by old cloth

Timely cleaning of dryer fluff accumulated on dryer doctor

Proper packaging of reels. (To insert and tighten core plug by hammer .Edge protector quality to check and see Avoid reel damage complaint whether packers are tightening or not.Proper stitching of reels by HDP cloth)

Sh

Initiatives/Action

Steps to achieve the Initiative/Action

Factoring Comments of President and Nayyar. Preshut Activities

1. Receipt of Vacuum Pump from China ( PO Placed ) 2. Press Frame from China ( Funds to be released by 10 Jan 2013 ) 3. Overheaed Crane ( Funds to be released ) Shifting of all Equipments to Outside Civil Works Erection Commissioning

Factoring Comments of President and Nayyar. Preshut Activities 1. Receipt of Vacuum Pump from China ( PO Placed ) 2. Press Frame from China ( Funds to be released by 10 Jan 2013 ) Shifting of all Equipments to Outside Civil Works Erection Commissioning Budget To be Provided by Head Office Coordination Meetings to be done Weekly ( Fridays) 1. Minutes of meeting to be maintained with Pending Issues ,Timelines and Responsibility Centers

Avoid reel damage complaint 1. Record to be kept of all complaints ragrding reel damage, split machine wise with Why Why analysis

2. Ensure proper packaging of reels 1 3. Track machine complaints over 3 months period weekly.

Shree Shyam Pulp & Board Mills Ltd.

Review 1 - 26 Dec 2012 Measures/Performance Indicator


0/1 Feedback Suggested KPI for JanMar

Log book to be maintained in plant.

Data regarding total breakages due to slime , monthwise ( Oct-Dec) to be submitted. As well production increase ( PM-3 ).

in 2010 : 26 kg/ton brought down in 2012: 23 kg/ton (In Summers).

Reduction less than 0.4 is not possible. Reduction achieved due to good climatic conditions.

Increase from 384.48 to 386 ( Max achieved in PM-3 ). President and Shamim will validate the numbers regarding Deckle.

Submit data on current achor values for Low GSM and High GSM. To be attached in Ja-March KPI along with suggested imporvements.

NA

Encouraging results. Continued in current quarter.

NA

NA

Detailed Project schedule for PM-3 and PM-4 completed. Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage 2 5 7 71.4

Shree Shyam Pulp & Board Mills Ltd.

Review 2 Measures/Performance Indicator


0/1 Estimated Financial Impact Actual Financial Impact

25-Apr-13 17-Dec-12 2/10/2013 ((60 Days )

16-Jan-13 7-Feb-13 10-Jan-13 3/15/2013 (27 Days ) 3/25/2013 (30 Days ) 21-April-2013 ( 55 Days ) 25-Apr-13 25-Apr-13 17-Dec-12 2/10/2013 ((60 Days ) 16-Jan-13 7-Feb-13 3/15/2013 (27 Days ) 3/25/2013 (30 Days ) 21-April-2013 ( 55 Days ) 25-Apr-13 Variance against Budgeted Cost % Variance over plan % Variance pending issues

Budget prepared and discussed with top m

5th of next month

0% complaint received

Every Tuesday

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

lls Ltd.
Emp. Code: Department: 966 Paper M/C Ed. Qual.

Target Date(To be given under column L3)

L-5

L-4

L-3

L-2

lls Ltd.
Emp. Code: Department: Paper M/C 966 Ed. Qual.

Feedback

Suggested KPI for April-June

Target Date(To be g

L-5

L-4

Done

Not received. Funds not released. Funds not released.

Not Received.

Done.

Budget prepared and discussed with top management on 25-Jan-2013

Being done.

Annexure I

Pulp and Paper Tech from I.P.T Saharanpur

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

L-1

Annexure I

Pulp and Paper Tech from I.P.T Saharanpur

Target Date(To be given under column L3)

Weightage

%age/ Level Achieved

Actual Perform ance (By

L-3

L-2

L-1

Perfrom ance score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Pawan Kumar Saini Designation: Sr. Manager

KRA S No

KPI

Reduction of Customer complaints

Zero Customer Complaints

Loss due to quality problems

Zero loss due to quality problems

Standardization of Quality norms

Improve Quality Enabling Processes

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan- Mar 2013 Name : Pawan Kumar Saini Designation: Sr. Manager

KRA S No
Improve Quality of Pre-Dispatch and Online Inspection

KPI

Zero Customer Complaints

Standardization of Quality norms

Efficient working of testing equipment and procure new as per requirement

3 4

Improve Quality Enabling Processes Measures to improve Pulp Quality Timely alerts on Brightness variation from backend Timely alerts on Cleanliness from backend Timely alerts on presence of residual hypo in bleached pulp.

Shree Shya

Revie Initiatives/Action Steps to achieve the Initiative/Action Measures/Performanc 0/1 e Indicator

Analysis of Past Complain Try to Reduction of Customer Complain of 50%. Preventive action to be taken to minimise complaints.

Number of Complaints Processed/Analysed

NA

NA Generate MIS & Testing Report Reduced time in reporting & testing result To Train Subordinates & Accuracy of The Report Analysis Of Stock Chemical Consumption On the Basis Of Last Six Month Record Stock Planning As per Production Plan Number of errors found 0

Analysed the Inventory Of Stock

Identified The External Vendors For Calibration Of Lab Testing Equipment Efficient Working Of testing Equipment Timely Maintenance Of Testing Equipment Calibration All The Lab Equipment 1

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

2 5 7 71

Shree Shya

Revie

Initiatives/Action

Steps to achieve the Initiative/Action

Measures/Performanc 0/1 e Indicator

To give training and more supervision in Finishing House also to reduce customer complaint

1. Root -Cause and WhyWhy Analysis of complaints received in Oct-Dec To work along with Mr Vivek Shrotriya for developing weekly MIS on PDI For improving online inspection shop floor chemists' (at Paper Machines) JDs to be defined by Mr Saini

Ensure all Lab instruments are certified and calibrated. Find number of errors % wise and subsequent reduction in errors.

1. Timely feedback to Pulp Mill shift-incharge 2. Corrective action in co-ordination with respective machine In-Charges to avoid greater losses at Paper Machine General : Ensure clear records in Log Books

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - 27 Dec 2012


Feedback Suggested KPI for Jan-Mar

Target Date(To be given under


L-5

Complaints Received : 30 Major Complaints: 1) Shade (1) 2) GSM (4) 3) Reel damage (6) 4) Rough cutting and dust (4) 5) Creasing (4) 1)Core pipe resolution through training. 2) Checking increase of knifes to reduce rough cutting.

1)Incoming reports are almost immediate but time has reduced from 2 Next KPI : Find number of errors % wise and Training provided on subsequent reduction in KRAs but errors remain. errors.

Calibration of all equipment done. Done after a year since last check.

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - 27 Dec 2012

Estimated Financial Impact

Actual Financial Impact

Feedback

Get added initiatives from PK Saini after consultation with Manjit Singh

1284 Quality Control(P.C Lab)

Ed. Qual.

B. Sc.

Target Date(To be given under column L3) Weightage


L-4 L-3 L-2 L-1

15 Oct - 31 Dec

15 Oct - 31 Dec

15 Oct - 31 Dec

15 Oct - 31 Dec

1284 Quality Control(P.C Lab)

Ed. Qual.

B. Sc.

Suggested KPI for JanMar

Target Date(To be given under column L3)

L-5

L-4

L-3

L-2

ni after consultation with Manjit Singh

Annexure I

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

olumn L3) Weightage


L-1

%age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

nning and Assesment for the Quarter Oct- Dec 2012 Name : Anoop Kumar Saxena Designation: General Manager

S No

KRA

KPI

Projects Assigned

To make a system for consumption of RO reject water in wet washing.

To avoid multi discharge of ash from Boiler 3 & make Projects Assigned single discharge point. It will reduce the ash transport cost & Fly ash. Maintaining of Co-ordination with Boiler-Turbine erector

Projects Assigned

Projects Assigned

Coordination with Purchase department and stores for material supply.

Signature of Appraisee:

anning and Assesment for the Quarter Jan-Mar 2013 Name : AK Saxena General Designation: Manager Projects

S No

KRA

KPI

Breakdown

Reduce boiler breakdown time by 5%

Projects Assigned

Coordination with Purchase department and stores for material supply.

Projects Assigned

Hydraulic Testing of Boiler

Projects Assigned

Commissioning of new cooling tower

Projects Assigned

FBR Commissioning

Projects Assigned

To avoid consumption of fresh water in the vacuum pump and the pre-cooler of the evaporator. for this to make arrangement for water circulation

Shree S

Initiatives

Steps to achieve the Initiative/Action

Setting up of 250 mtr. of 4" line. All material used from the scrap.

Plan,Get it done,Check

Setting up separate screw conveyor from scrap Arranging a meeting at 5:30 PM daily to review day's achievement and plan next day's schedule Maintainence of coherence in needs & supply by checking bills. Preparing requests and personal Inspections.

Plan,Get it done,Check

Meet,Review,Decide,Act

Meet,Review,Decide,Act

Number of 0 ( Red Buttons) Number of 1 (Green Buttons Total number of Activities Achievement Percentage

Shree S

Initiatives/Action

Steps to achieve the Initiative/Action

Economiser performance 1. Economiser performance to be monitored and reported. 2. WHY-WHY analysis of each breakdown in the period of Oct-Dec ( 3 Nos. ) 3. Analysis of Planned vs Actual Time of rectifying the problem. 4. Implementation measures for causes of Breakdown

5. Monitoring Maintainence of coherence in needs & supply. Analysis of October -Dec of meetings to be provided in terms of % delay beyond plan. No of equipments to be recd Finalise vendor wise schedule of meetings Weekly coordination meetings. MOM issued on same day Installation and Procurement 1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed with expected schedule of delivery 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Monitoring and recording of progress on fortnightly basis with areas of concern 8. Summary of action plan for removing bottlenecks

1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed with expected schedule of delivery 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Monitoring and recording of progress on fortnightly basis with areas of concern

8. Summary of action plan for removing bottlenecks

1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed with expected schedule of delivery 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Monitoring and recording of progress on fortnightly basis with areas of concern 8. Summary of action plan for removing bottlenecks

1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed with expected schedule of delivery 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Monitoring and recording of progress on fortnightly basis with areas of concern 8. Summary of action plan for removing bottlenecks

Shree Shyam Pulp & Board Mills Ltd.

Review 1 - 27 Dec 2012 Measures/Perform 0/1 ance Indicator


Feedback Suggested KPI for Jan-Mar

Number of Delays against date give to top management Number of Delays against date give to Board Number of times meeting cancelled or delayed Number of times, per month, failed to meet timelines agreed on.

Completed in first week of November. Completed in the end of Oct. Saving of 35000 INR /month ( approx) + Benefit of reduction Analysis of October and November of meetings to be provided in terms of

No formal record maintained

New KPI : Maintain record of communication

New KPI : Hydraulic testing of Boiler by 25 Jan. New KPI : FBR project to be started by February 15. Detailed listing of major activities and timelines to be provided. New KPI: New cooling tower to start by Jan 25. Detailed listing of major activities to be given. New KPI : Economiser performance to be monitored and reported. There should be zero breakdown in boiler due to economiser. New KPI: WHY-WHY analysis of each breakdown in the period of Oct-Dec ( 3 Nos. ) . Also the analysis of Planned vs Actual Time of rectifying the

Number of 0 ( Red Buttons) 1 Number of 1 (Green Buttons) 3 Total number of Activities 4 Achievement Percentage 75

Shree Shyam Pulp & Board Mills Ltd.

Review 2

Measures/Perform Estimated Financial 0/1 Impact ance Indicator

Actual Financial Impact

50 % reduction over Oct-Dec

1 Day production PM. 24 hrs. 180 Tons

31-Jan-13 31-Jan-13 31-Jan-13 100 % compliance to Plan

100 % compliance to Plan

5-Feb-13 5-Feb-13 5-Feb-13 100% compliance to Plan

15-Feb-13 100% compliance to Plan 15-Oct-13 100% compliance to Plan 100% compliance to Plan 100% compliance to Plan By 17th and 2nd of next month 100% compliance to Plan

31-Jan-13 100% compliance to Plan 15-Oct-13 100% compliance to Plan 100% compliance to Plan 100% compliance to Plan By 17th and 2nd of next month

100% compliance to Plan 28-Feb-13 31-Jan-13 100% compliance to Plan 15-Nov-12 100% compliance to Plan 100% compliance to Plan 100% compliance to Plan By 17th and 2nd of next month 100% compliance to Plan Zero Consumption

30-Jan-13 100% compliance to Plan All inhouse 100% compliance to Plan 100% compliance to Plan 100% compliance to Plan By 17th and 2nd of next month 100% compliance to Plan

Emp. Code: Department:

1336 Utility projects

Ed. Qual.

B.Tech(Mechanical)

Target Date(To be given under column L3)


L-5 L-4 L-3 10 Oct-6 Nov L-2 L-1

6 Oct-8 Nov

1 Oct-Ongoing

1 Oct-Ongoing

Emp. Code:

1284

Ed. Qual.

B. Sc.

Department:

Quality Control(P.C Lab)

Feedback

Suggested KPI for AprilJune

Target Date(To be given under column L3)

L-5
Oct-Dec: Nil ( Except for economiser breakdown) Jan: Nil Being done. Zero breakdown. Zero Breakdown. Zero Breakdown. Zero Breakdown.

L-4

L-3

Zero Breakdown.

Done Done Done

Done Done

Done. Awaiting material Done. Awaiting material Done. Awaiting material

Done. Done.

Done. Done. Done. Done. Done.

Done.

Done.

Done Done

Done Done Done Done Done

Annexure I

ech(Mechanical)

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

100%

100%

100%

100%

Annexure I

o be given under column L3) Weightage


L-2 L-1

%age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

Performance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Dr. Sudhir K. Singh Chauhan Designation: Deputy Manager

S No
1

KRA
Plantation as per business plan

KPI
Development of Hi-tech clonal nursery and R&D Centre.

Boundary plantation as per business plan

Boundary plantation at main gate/cycle stand area, ETP & Oxygen tank area.

Seasonal Flowering, Herbal, ornamental plants , Hedge planted and vegetable, new Bore well at Garden and Guest house area 3 Agriculture crop model and agro forestry crop model Agriculture crop model and Agro forestry crop model

1) Development of Agricultural crop model of Sugarcane irrigated by ETP water of the mill

2) Intercropping agro forestry model development irrigated by ETP water

Plantation as per business plan

FSC coc certification

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Dr. Sudhir K. Singh Chauhan Designation: Deputy Manager

S No
1

KRA

KPI
Development of Hi-Tech Clonal Productiob and R&D center ( Nursery)

Development of green belt through plantations in mills area

Agro forestry models for farmers under irrigation of our ETP water in agrocu

To promote ETP water and clonal plants among farmer community.

Social & Farm forestry initiatives like promotion of clonal plantation,develop

Maintaing documentation work and create awareness through trainings on

Shree Shyam Pulp & Board M

Review 1 - 27 Dec 201 Steps to achieve the Initiative/Action


Plan,Implement,Check

Initiatives/Action
Establishment of Green house, net house , open nursery and CMA for large scale up plantations through farmers and mills. Work will be started of HiTech Clonal Nursery and R&D Centre after sanction of project/budget. Project already has been submitted. Clonal Eucalyptus, Ashoka, Kadam, Silver oak, Gold Mohar, Shisham, Amaltas and Acacia Species for greenery development and balancing environment.

Measures/Perform 0/1 ance Indicator


Number of Days delay against annual commitment

1 Plan,Implement,Check Number of Days delay against annual commitment

0 Number of Days delay against annual commitment

Oranamental and flowering plants Plan,Implement,Check planted in scrubbed Plastics drums at ETP. Medicinal, ornamental and Flowering plants will be planted accordingly seasons.

Model develop for using ETP Plan,Implement,Check water as a irrigation for agriculture crop and compare with farmers crop within adjoining mills area Develop Agro- Forestry model Plan,Implement,Check with Clonal Eucalyptus and Poplar irrigation by ETP water for demo to farmers. Meeting held with adjoining farmers regarding use of ETP water as a irrigation in crops

Number of Days delay against annual commitment 1 Number of Days delay against annual commitment

Preparation of documents for FSC-Plan,Implement,Check coc at Kashipur. For Global marketing of our products

Number of Days delay against annual commitment 0

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

4 2 6 33

Shree Shyam Pulp & Board M

Review 2

0/1

Initiatives/Action

Steps to achieve the Initiative/Action

Measures/Perform ance Indicator

1. Development of Gene Bank/CMA/Mini Hedge Garden for coppice shoots for clonal production. Size of Gene bank will be 320 m2. s at a rate of INR 8/ Plant. Nursery generates revenue from this project of approimately 20 Lacs/Yr after meeting the expenses. These plants will cover a 1. Submit proposal listing costings, benefits and estimated workplan 10-Jan 2. Get approval 15-Jan-13

3.Created detailed calendar with project activities and planned dates for each 5-Feb-13 4. Indent all required consumables/materials As per calendar 5.Monitor Receipt of materials 100% compliance Block and line/boundary plantation of Clonal Eucalyptus , Poplar, and other avenue plants and species 1. Created detailed calendar with project activities and planned dates for each 2. Indent all required consumables/materials We will prepare data of our sugarcane crop and compile with adjoining farmers' sugarcane crop. We will analyse chemical properties of our sugarcane with GB pant University and sugarcane research center and compare with normal farmer's crop A meeting will be conducted with the adjoining farmers at the time of harvesting at sugarcane plot.

10-Feb-13

Chemical properties of sugarcane and ither content will be tested from Pant Nagar Unive 1. Compilation of Date of Sugarcane crop 28-Feb-13 2. Analysis of Data as well as Chemical Propoerties of crop 15-Feb-13 3. Meetings with adjoining farmers 28-Feb-2013 on wards.

Agro forestry intercropping model develop for poplar and Eucalyptus with Sugarcane 1. Submit projected model in form of proposal 2. Create calendar for demonstrations/meetings with farmers 2. Demonstrate plot for adjoining farmers according to date.

Conduct close survey in adjoining villages and feedback will be taken from the farmers then prepare a policy after discussion with management 1. Completion of Survey 2. Meetings for discussion with farmers 3. Submission of report listing feedback from farmers and agreements if any 4. Implemenatation of measures listed in report 28-Feb-13 5-Mar-13

10-Mar-13

As per report to be completed by 31-March-2013

stry initiatives like promotion of clonal plantation,development of nursery of both Eucalyptus and Bamboo with certified seeds. 1. Identification of 10 Farmers for establishing seed nursery of eucalyptus and bamboo.

20-Feb-13

2. Create calendar for all activities including but not limited to the provision of good quality seeds by the mills and technical guidance to growers free of cost 3. Conduct survey to gauge effectiveness of program 4. Implementation of all CAPA measures gotten from survey

10-Feb-13

20-Feb-13

5-Mar-13

5. Follow through on all initiatives taken by company for enviromental protectionb as per guidelines of MoEF 100% Compliance Implement and prepare documents as per FSC standards and conducting monthly trainings to mills staffs at Kashipur regarding FSC_COC under supervision of President 1. Preparation of documents 2. Create training calendar 3. Carry out training modules as per calendar 23-Jan-13 8-Feb-13 100% compliance

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department: 1468 Plantation

Review 1 - 27 Dec 2012


Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3

Oct - Mar Modified proposal submitted in December.

Oct - Dec

Sept - Feb

Yield (estimated) : 100 quintals

Next KPI: Submission of feasibility report on use of Eucalyptus and Poplar as fuel for boiler.

Dec Onwards Next KPI : Inform all villagers in surrounding areas of the effluent and that it is not dangerous or harmful. Next KPI : Agro data required with referenc eto Input, harvest, yield data etc.

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department: 1468 Plantation

Review 2
Estimated Financial Impact

Actual Financial Impact

Feedback

Suggested KPI for AprilJun

Target Date(To be

L-5

fter meeting the expenses. These plants will cover a green belt ofApproval hectare area. This plantation shall generate sufficient raw material ( wood p 200-250 of project and release of first installemnt of INR 6 Lac up to 15-Jan-2013 for

Done Pending

ither content will be tested from Pant Nagar University and Govt Sugarcane Research center.

Decrease pressure of pollution control board if farmers using our ETP water as an alternative source of irrigation

t to be completed by 31-March-2013

Practice will be helpful to obtain various certificates related to environment safety and management ie: ISO EMS 14001(2004) Bank Loan benefits in taxation and other environmental consents with this effort. Our plantation activities will also be helpful to claim carbon credit and FSC certification

Get recognition , value addition and for legality of product towas sustained29-Nov-2012 . Final audit has been completed by SSGS ar Pre-Assesment be done on in national and international markets of our brand and

Ed. Qual. M.Sc. Ph.D.- Forestry

ven under column L3) Weightage


L-2 L-1

%age/ Level Achieved

Actual Performance (By Appraiser)

100%

100%

100%

100%

Ed. Qual. M.Sc. Ph.D.- Forestry

Target Date(To be given under column L3) Weightage


L-4 L-3 L-2 L-1

allemnt of INR 6 Lac up to 15-Jan-2013 for Gene Bank/CMA/MiniGedge garden.

native source of irrigation

. Final audit has been completed by SSGS auditor on 23-Jan-2013

Annexure I

Perfromance score

Annexure I

%age/ Level Achieved

Actual Perform ance (By Perfrom Apprais ance er) score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Raman Karir Designation: Deputy Manager

S No

KRA

KPI

x x x x

Power Production ( To be assigned to senior) Cost of Power Production( To be assigned to senior) %OTIF (To be assigned to senior)

x x x

Employee Engagement Index ( To be assigned to senior) x

Housekeeping of Turbines

5S Score

Breakdown Hours

Zero Break Down

Hydraulic Cylinder leakage

Frequency of Leakage

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Raman Karir Designation: Deputy Manager

S No

KRA

KPI

1 2

Power Production Cost of Power Production Cost of Consumables

Reduce Hydraulic Cylinder leakage

3 4

%OTIF Employee Engagement Index

Shree Shyam Pulp

Review Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

x x x x

x x x x

x x x x

1. Proper stacking and segregation

1-Nov to Dec 2012

5S Score %

Date

2. Listing of spares in stock

3. Consumption of last six months against budget Analysis of breakdown in last six months

INR Lakhs

1-Nov to 31 Dec 2012

Breakdown Hours per year

Number of occasions of Leakage per year

1. Indent of spares

29-Oct-12
0

2. Review of spares

One month ( 30-Nov)

3. Change the cylinder

One day ( 1-Dec)

4. Monitoring
Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage 3 2 5 40

Shree Shyam Pulp

Initiatives/Action

Steps to achieve the Initiative/Action

Measures/Perform 0/1 ance Indicator

To reduce the consumption of consumables/spares by 10% 1. Finalisation of Consumption Pattern over the last 3 months data of Spares 2. Identify trends in spares usage and highlight critical items 3.Daily updation of issues,receipts and consumption.

Listing of spares in stock Minimise frequency of leakage by maintaining spares

1. Indent of spares 2. Review of spares 3. Change the cylinder 4. Monitoring

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - 27 Dec 2012


Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3


L-5 x x x x L-4 x x x x

Scrap/Obsolete items tobe removed after rechecking by concerned dept. Spares listing to be updated in subsequent KPI Data not submitted.

Next KPI: Daily updation of issues,receipts and consumption. ( Common for Next KPI: To reduce the consumption of consumables/spares by 10% ( Same for boiler )

Failure to make contact with personnel who have relevant information

Next KPI : Eliminate the leakage from hydraulic cylinder . Same subpoints/initiatives.

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 2

Estimated Financial Impact

Actual Financial Impact

Feedback

Suggested KPI for April-Mar

1199 Ed. Qual. PP/ Turbine

Inter + Mech Diploma

given under column L3)


L-3 x x x x L-2 x x x x L-1 x x x x

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

x x x x

x x x x

x x x x

1 Nov - Dec

1 Nov - Dec

29-Oct One Month (30 Nov) One Month (1 Dec)

1199 Ed. Qual. PP/ Turbine

Inter + Mech Diploma

Target Date(To be given under column L3)

Weightage

L-5

L-4

L-3

L-2

L-1

Annexure I

Perfromance score

x x x x

Annexure I

%age/ Level Achieved

Actual Perform Perfrom ance (By ance Appraise score r)

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : YOGESH KMR. SAINI Designation: Deputy Manager

S No

KRA

KPI

Projects Assigned

Design of new cooling tower so that online one sump out of 4 may be cleaned Co-ordination with FBR boiler errector Meet timelines

Projects Assigned

Any other project assigned

Signature of Appraisee:

Perfoemance Planning and Assesment for the Quarter Jan-Mar 2013 Name : YOGESH KMR. SAINI Designation: Deputy Manager

S No

KRA

KPI

Shree Shyam Pulp & Board

Review 1 - 27 Dec 2012 Initiatives/Action Steps to achieve the Measures/Perfor Initiative/Action mance Indicator
0/1 Feedback

Study of existing and new design, Prepration of drawings, Supervised on site progress.

Plan,Do,Check

Number of days delay 1

Arrangement of meeting at 5:30 PM Number of occasions to review day's progress and plan Meet,Review, Decide,Act of missed timelines next day's schedule.

Data to be 1 validated 0

Number of days delay Number of 0 ( Red Buttons) 0 Number of 1 (Green Buttons) 2 Total number of Activities 2 Achievement Percentage 100 JAN-MAR TARGETS TO BE MORE SUBSTANTIVE

Shree Shyam Pulp & Board

Review 2
Estimated Financial Impact

Initiatives/Action

Steps to achieve the Measures/Perfor Initiative/Action mance Indicator

0/1

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

m Pulp & Board Mills Ltd.


Emp. Code: Department: 1202 Utility Projects Ed. Qual.

ew 1 - 27 Dec 2012
Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3
4 Oct-15 Nov

L-2

1 OctOngoing Daily

m Pulp & Board Mills Ltd.


Emp. Code: Department: 1202 Utility Projects Ed. Qual.

Review 2
Actual Financial Impact

Feedback

Suggested KPI for April-Jun

Target Date(To be given und

L-5

L-4

Annexure I

B.Tech (Chemical)

)
L-1

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

100%

100%

Annexure I

B.Tech (Chemical)

Target Date(To be given under column L3)

Weightage

%age/ Level Achieved

Actual Perform ance (By Appraise r)

L-3

L-2

L-1

Perfrom ance score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Manish Srivastava Designation: Dy. Manager HR

S No

KRA

KPI

Implement HR Processes

Deployment of Right Manpower

Implement HR Processes

Initiate Employee Engagement Activity

Implement HR Processes

Encouragement of employees

Classification of Workmen

Grading of Workmen into Grade 8 and Grade 9.

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Sachin Verma/Manish Srivastava Designation: Dy. Manager HR

S No

KRA

KPI

1 Employee Satisfaction Index Satisfaction Index

2 3 4 5

Administrative Processes TCEC Satisfaction of A level Players Satisfaction of other Players Implement HR Processes

TCEC % To be introduced next year To be introduced next year Deployment of Right Manpower

Implement HR Processes

Encouragement of employees

Classification of Workmen

Grading of Workmen into Grade 8 and Grade 9.

Shree Shyam Pulp & B

Review 1 - 2 Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

1. Provide the required Manpower within 30 days 2. Recruitment of qualified manpower as per job requirements within time 3. Identify the job description for designated position

Number of times missed agreed upon timelines Number of times missed agreed upon timelines Number of times missed agreed upon timelines

0 1. Organize and Get together any other activities Number of times missed agreed upon timelines Number of times missed agreed upon timelines Number of times missed agreed upon timelines Number of times missed agreed upon timelines

3. Organize different committees including workers & staff

1. Introduce PMS in phases, in the factory for workmen 2. Identify the employee training needs and inputs fror the same.

Meet with Dept Heads and finalise. 0

Number of 0 ( Red Buttons) Number of 1 (Green Buttons)

6 2

Total number of Activities Achievement Percentage

8 25

Shree Shyam Pulp & B

Revie

Initiatives/Action

Steps to achieve the Measures/Perform 0/1 Initiative/Action for Jan-March ance Indicator

Implement the reward recognition processes in the Engagement Activities

% (Measured annually )

Criteria for Employee Awards program and different awards to be finalised for foundation Day
%? Measured monthly

1. Provide the required Manpower within 30 days 2. Recruitment of qualified manpower as per job requirements within time 3. Identify the job description for designated position 1. Introduce PMS in phases, in the factory for workmen

Identfication to be done by Jan 31. Identify 5 categories per month Format and processes for workmen appraisal to be firmed up by 31 Mar

2. Identify the employee training needs and inputs fror the same. Meet with Dept Heads and finalise.

Target dates for workman level to be finalised by 31 Jan, for all depts. 9 Depts to be covered by 31 Mar Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

ee Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - 27 Dec 2012


Feedback Suggested steps for JanMar

Target Date(To be given under column L3)


L-5 L-4 L-3

Data to be provided Next KPI : Identfication to be done by Jan 31.

1 Oct-31 Dec

Identify 5 categories per month

2 events organised Kaizen committee created. Initiatives received from

1 Oct-31 Dec Next KPI : Implement the reward recognition processes in the Engagement Activities Next KPI: Format and processes for workmen appraisal to be firmed up by 31 Mar Next KPI : Target dates for workman level to be finalised by 31 Jan, for all depts. Next KPI : 9 Depts to be covered by 31 Mar

1 Oct-31 dec

3 Departments a month.

Next KPI: Criteria for Employee Awards program and different awards to be finalised

ee Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 2
Estimated Financial Impact

Actual Financial Impact

Feedback

Suggested KPI for April-Jun

Target Date(

L-5

Ed. Qual.

nder column L3)


L-2 L-1

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

40%

100%

25%

100%

25%

100%

Ed. Qual.

Target Date(To be given under column L3)

Weightage

L-4

L-3

L-2

L-1

Annexure I

Perfromance score

Annexure I

%age/ Level Achieved

Actual Perform Perfrom ance (By ance Appraise score r)

anning and Assesment for the Quarter Oct - Dec, 12 Name : S.Maji Designation: Manager - Stores

S No

KRA

KPI

Production loss due to materials

Elimination of Production loss due to material

Prevention of Loss of material in stroage

Loss of materials in storage

Customer Satisfaction

Internal customer satisfaction index

5S

Implementation of 5S

Signature of Appraisee:

anning and Assesment for the Quarter Jan-Mar 2013 Name : Ashok Sharma/S.Maji Designation: Manager - Stores

S No

KRA

KPI

Production loss due to materials

Reduction of Production Loss

Timely Lifting of Goods from Local tr

Prevention of Loss of material in storage

Elimination of Production loss due to material

Modifications and work in Storage

Customer Satisfaction

Loss of materials in storage

Internal customer satisfaction index

5S

Implementation of 5S

Shree Shyam Pulp & B

Review 1 - 27 D Initiatives/Action Steps to achieve the Initiative/Action/ Timeline Measures/Perform 0/1 ance Indicator

a) Classification of items and fixation of ROL/ROQ b) Finalise Critical Items list and placement c) Increase no of items under ROL from existing 500 to 1000 a) Zero availability in stock of expiry date items b) Finalise plane of usage of shelf life items c) Reduction of Non-Moving Items by 20 % d) Issue Material of FIFO basis

1 Oct-31 Dec

Tonnes of Production lost

Number of items where shortage was found

a) To provide summary sheet of orders placed to Engg depts on weekly basis b) Sending list of pending PRs to Purchase dept

31 Dec-31 Jan

% Satisfaction as per feedback

c) Weekly meeting with internal customers

To be implemented dept wide in Stores. Bearings, Oil seals and Sleeves to come under purview of 5S in JanMar Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & B

Review

Initiatives/Action

Steps to achieve the Initiative/Action/ Timeline

Measures/Perform 0/1 ance Indicator

Tonnes of Production lost- 5% reduction over loss for Oct-dec 1. Identifying Materials getting Stocks Out on Daily basis 2. Critical Material List to be given to purchase daily Timely Lifting of Goods from Local transport Daily report to be Submitted

1. Compile list of all obsolete/unusable materials still in storage 2. Create an At-Risk Sheet for materials 3. Conduct Monthly Meeting with HODs

31-Mar-13 15-Mar-13 last week of every month

1. Create calendar of work with timelines and responsibility centers 2. Create action plan and raise indents 3. Meet with all stakeholders and finalise as well as circulate plan 4. Follow through with plan as per schedule

31-Jan-13 31-Jan-13

a) Classification of items and fixation of ROL/ROQ b) Finalise Critical Items list and placement c) Increase no of items under ROL from existing 500 to 750 a) Zero availability in stock of expiry date items b) Finalise plan of usage of shelf life items c) Reduction of Non-Moving Items by 5 % d) Issue Material of FIFO basis

28-Feb-13 Daily Submission 28-Feb-13 15-Mar 7-Mar-13 15-Mar-13 100% compliance % Satisfaction as per feedback Tuesday Tuesday

a) To provide summary sheet of orders placed to Engg depts on weekly basis b) Sending list of pending PRs to Purchase dept

c) Weekly meeting with internal customers . MoM issued same day with timelines and responsibility centers

Friday

To be implemented dept wide in Stores. 1. Create final implementation plan 2. Implementation of all 5S activities 31-Jan-13 100% Compliance to plans Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

e Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - 27 Dec 2012


Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3

Next KPI : By January end Resigned hence could complete not be reviewed. New incumbent taken over few days back

e Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 2

Estimated Financial Impact

Actual Financial Impact

Feedback

Suggested KPI for April-Jun

Target Date(

L-5

Data for Oct-Dec not compiled. Will be done by 5-Feb 2013 Being done Being done.

Work has started. Work has started.

Being done but no official record being maintained. All meetings from here on will be recor

Will be done by 15-Feb. All work done so far will be updated. Will be done by 15-Feb

Physical stock taking in prgress. Will be completed on 28 Feb

Physical stock taking in prgress. Will be completed on 28 Feb

Will be completed once physical stock taking is complete. Expiry date items list will be com

Shelf life items list will be compiled by 15-Feb. Plan of usage will be subsequently formed in Non-Moving items list will be compiled after stock taking. ie by 18-Feb Being done

Not Done. Summary sheet will be prepared from now all and updated for Jan by 18-Feb Not Done. Will be prepared from now all and updated for Jan by 18-Feb

Meetings taking place. But record being maintained.

Not Done. To be submitted by 5-Feb. Only have TPM measures received from Neeraj Singh

Annexure I

Ed. Qual.

column L3)
L-2 L-1

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

Ed. Qual.

Target Date(To be given under column L3)

Weightage

%age/ Level Achieved

L-4

L-3

L-2

L-1

gs from here on will be recorded and monthly MoM circulated

ry date items list will be compiled by end of Feb.

ll be subsequently formed in consultation with all stakeholders.

pdated for Jan by 18-Feb

received from Neeraj Singhal so far.

Actual Perform Perfrom ance (By ance Appraise score r)

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Khatra Mohan Satapathy Designation: Manager - Production

S No

KRA

KPI

To increase production by 5% in P.M/C No. 4 . Carrier rope should be fitted in dryer group no. 3 which is Target Production acheivement ( To not there now. For which paper be shared with senior ) passing is being delayed. M/C should run with Turbine power so that stoppage due to Hydl. Power Failure should be avoided.

Better product quality

Number of occasions quality failed

Target cost of production ( to be shared with senior ) Employee Engagement Index

%OTIF ( To be assigned to senior )

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Khatra Mohan Satapathy Designation: Manager - Production

S No

KRA

KPI

Target Production Achievement

Increase Production by 5 % in PM 4

Target cost of production

Achieve Target Cost

Employee Engagement Index

Increase Employee engagement

%OTIF

To be taken up next year

Shree Shyam Pulp & Board Mi

Review 1 - 27 Dec 2012 Initiatives/Action Steps to achieve Measures/Perform 0/1 the ance Indicator Initiative/Action
Feedback

Effective management

Plan,Implement,Revie w

% Increase in production Production Sept : ? Oct : 1087 Nov : 989.15 Vacuum Pressure(earlier)( ?) : 150 mmHG Current : 250 mm HG

0 Vacuum system should be modified so that M/C speed can be increased. Plan,Execute,Check Date 1 By providing Consistency reg water Plan,Implement,Revie Date ( Later on more in stock line can be minimised w appropriate measure) Better smoothness, cluster calendar is to be modified. Cluster roll should be fitted in bottom side. To avoid water dripping, mainly in winter season exhaust fans are to be fitted in both side walls which is affecting quality of paper

Plan,Execute,Check

Date ( Later on more appropriate measure)

Plan,Execute,Check

Date ( Later on more appropriate measure)

Mainly complaints come to P.M/C regarding variation in GSM and less smoothness. To avoid both complaints reasons are given above.

Plan,Execute,Check

Date ( Later on more appropriate measure)

Crews of the Machine should be motivated and educated x

Plan,Execute,Check

Plant Head feedback in %

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mi

Review 2 Steps to achieve Measures/Perform Estimated 0/1 the Financial Impact ance Indicator Initiative/Action

Initiatives/Action

1. Establish target Production Value against last 3 month's value

15-Jan-13

2.Create detailed action plan 3. Implement all activities by target date given Collect Base Data and set Target 1. Collect baseline data for the last 6 months 2. Set target for reduction with detailed action plan 3. Implement all activities by target date given and monitor porgress in a monthly basis Increase Employee Morale through motivation 1. Create schedule for Motivational Seminars and Special Initiatives 2. Ensure 100% compliance with schedule 3. Maintain record of all meetings and initiatives with description of meeting. Measure and Track effectiveness of Training of Employees

31-Jan-13 15-Feb-13 INR / T of Paper 25-Jan-13

28-Jan-13

100% Compliance

19-Feb-13

100% Compliance

100% Compliance

.1. Establish Criteria to measure effectiveness of training to be listed. 2. Create template for Training evaluation 3. Track training scores for all employees over a 3 months period , monthly. Make report of emerging trends.

20-Jan-13

15-Feb-13

1-Mar-13

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

ulp & Board Mills Ltd.


Emp. Code: Department: 1055 Ed. Qual. Production ( Paper Machine )

view 1 - 27 Dec 2012


Suggested steps for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Next KPI : Record to be maintained that logs all training and

ulp & Board Mills Ltd.


Emp. Code: Department: 1055 Ed. Qual. Production ( Paper Machine )

Review 2

Actual Financial Impact

Feedback

Suggested KPI for April-Jun

Target Date(To be given under c

TPM initiatives to be outlined in consultation with PBOPlus . To be establish timelines and responsibility centers

L-5

L-4

L-3

Oct - Dec (Act) : 3122 T Targetted Value ( 5 % increase over 3122 T): 3278 T Jan: 1250 T Feb: 1030 T March : Nil ( Machine 4 closed from 18-Feb ) Not yet ready as on 29-Jan-2013. To be followed up on.

Cannot be assessed. Not Done

Not Done

Not Done

Not Done

Annexure I

per Machine )

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

xx

Annexure I

per Machine )

et Date(To be given under column L3)

Weightage

%age/ Level Achieved

Actual Perform Perfrom ance (By ance Appraise score r)

L-2

L-1

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Sanat Kumar Bhatt Designation: Line Head

S No

KRA

KPI

Production (To be shared with subordinate )

Target Production achievement (2280 MT)

Finishing Loss

AKD Consumption

Cost of Production ( To be shared with subordinate)

Target cost of production

%OTIF

Employee Engagement Index

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Sanat Kumar Bhatt Designation: Line Head

KRA

KPI

Target Production acheivement

Modifications of Machine/SetUp

Reduction in finishing loss

Project Assigned

Time , Cost, Quality Commissioning of Vacuum Pump

Training

On-The-Job training

Initiatives/Action

(i) Cleaning with Boil out the system twice in a month and total time required is five hrs

(ii) By Cleaning the Vacuum Pumps with for de-scaling to increase vac. in pressure & wire to reduce breakage at least once in week. (i)By Improving the housekeeping of finishing area. (ii)Maximum deckle utilization with marketing people. (iii)To Reduce Quality change frequency by coordinating with marketing people. (iv) 5% Sheet Size order along with Reel Order. (i)Dosing of Fixing Agent to be increased 50 gm. (ii) Regular Checking the metering pump. (iii)At the time of M/c shut the line of AKD must be properly flushed. Cost of Dynacog- 180 Rs/ Kg Cost of AKD- 30.75 Rs/Kg

Initiatives/Action

To reduce the number of bends in LP Steam line in PM 1.

Modifying the crown of Press Rolls in both stages of PM 1 ( Press part ).

Modifying the crown of Press Rolls in both stages of PM 2 ( Press part ).

Hood to be mounted on PM-1 to control water dripping problem.

Maximise deckle utilization with Marketing

Commissioning of One Vacuum Pump .

Monthly meeting with the officers and On Job Training being scheduled every week

Shree Shyam Pulp & Board Mills Ltd.

Review 1 - 26 Dec 2012 Steps to achieve the Initiative/Action Measures/Pe rformance 0/1 Indicator
Feedback Suggested Steps for JanMar

Open and clean the Headbox, Centricleaners and Pressure Screen. Schedule: every month 8 to 15 and 23 to 30

Tonnes

1 Schedule: Every Monday Cleaning by keeping one stand by. Schedule: (i)Check the Finishing house register every week for finishing loss. (ii) Checking the Ream Weight every day. 1

% 0

Sept : 1676 T Next KPI : PM 1 ( Steam Oct: 1473.73 T Line ) : To reduce the Nov:2056 T number of bends in LP No reduction in Steam line in PM downtime due to boil 1.Modifying the crown of time measures since Press Rolls in both stages this is already a of PM 1 ( Press part ) . measure in practice Similar job to be done for before taking baseline PM-2. Activitity Next KPI : Requisition of One Vacuum Pump .100 tonnes increase in Data to be validated production per month PM-1 . 50 Tonnes in PM2. Present : 7% finishing loss. Data from week to week of finishing loss for Sep-Dec to be tabulated and trends to be identified. AKD Consumption, Sept: Oct : 20 kg, Nov : 18.5- 19 Dec: 17.5 kgs ( To be verified with Mr V.K.Saxena )

Schedule: After every 15 days increase as 300-350-400 gm/T dosing of fixator (Dynacog). (Gain of Rs22)

gm/T

1 0

NA

At a later point , when there is interdepartmental working. There must be a jointly arranged target between Powerplant and PM 1/2. So as to prove that if one machine is stopped , the remianing CNMD: Why can't we anticipate actions to be taken for imporvements?

0 Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage 3 3 6 50

Shree Shyam Pulp & Board Mills Ltd.

Review 2 Measures/Pe rformance 0/1 Indicator

Steps to achieve the Initiative/Action

Estimated Financial Impact

Actual Financial Impact

1. Prepare detailed action plan 2. Create Indent list for spares and materials

28-Jan-13 2-Jan-13

3. Receipt of Materials 4. Implement plan according to calendar 5. Monitor change in performance on a weekly basis and create monthly report 1. Prepare detailed action plan 2. Create Indent list for spares and materials 3. Receipt of Materials 4. Implement plan according to calendar 5. Monitor change in performance on a weekly basis and create monthly report 1. Prepare detailed action plan 2. Create Indent list for spares and materials 3. Receipt of Materials 4. Implement plan according to calendar 5. Monitor change in performance on a weekly basis and create monthly report

100% Compliance 100% Compliance 100% Compliance 28-Jan-13 15-Feb-13 100% Compliance 100% Compliance 100% Compliance 28-Jan-13 21-Dec-12 100% Compliance 7-Jan-13 100% Compliance Steam pressure no longer incosistent

10 % Reduction in finishing loss 1. Implement measure 2.Track the performance 3. Create summary report on reduction figures with suggestions for further measures 5-Jan-13 5-Jan-13 5-Feb-13

1. Conduct weekly meetings with Marketing in charge ( Vivek Weekly Shrotriya) 2. Record meetings and submit monthly proposal for changes and 100% compliance measures

1. Prepare detailed action plan 2. Create Indent list for spares and materials 3. Receipt of Materials 4. Implement plan according to calendar 5. Monitor change in performance on a weekly basis and create monthly report

28-Jan-13

100 tonnes increase in production per month PM-1 . 50 Tonnes in PM2.

2-Jan-13 100% Compliance 100% Compliance 100% Compliance

1. Prepare detailed calendar 5-Feb-13 2. Record MoM for all meetings and submit monthly report for all measures and suggestions along 100% compliance with timelines and responsibility centers. Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Emp. Code: Department:

Ed. Qual. Production

Data by Ramesh

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Emp. Code: Department:

Ed. Qual. Production

Feedback

Suggested KPI for April-Jun

Target Date(To be given under co

L-5

L-4

L-3

Annexure I

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

67% efficiency ( Currently)

60%

5.60%

30%

23 Kg /T

50%

Annexure I

Date(To be given under column L3)

Weightage

%age/ Level Achieved

Actual Perform Perfrom ance (By ance Appraise score r)

L-2

L-1

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : V.K.Saxena Designation: Manager ( Stock )

S No

KRA

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : V.K.Saxena Designation: Manager ( Stock )

S No

KRA

Cost of Production

Quality of Paper

the Quarter Oct - Dec, 12

KPI

the Quarter Jan-Mar 2013

KPI

AKD consumption

Ash consumption

Shade Variation

Shree Shyam Pulp & Board Mills Ltd.

Initiatives/Action

Steps to achieve the Initiative/Action

Shree Shyam Pulp & Board Mills Ltd.

Initiatives/Action

Steps to achieve the Initiative/Action

Decrease consumption of AKD . Currently 23 kg/ton 1. Monitoring the dosage of AKD twice in a shift daily. 2. At time of M/C shut the line of AKD must be properly flushed

3. By increasing the dosage of fixator ( Dynacog) 300-350-400 gm/ton

Increase Ash consumption 1. Compile baseline data for Oct-Dec 2. Create action plan for all actvities 3. Implementation of measures 4. Tracking of production machine wise to monitor ash value with monthly report Minimise shade variation 1. Compile baseline data for Oct-Dec 2. Create action plan for all actvities 3. Implementation of measures 4. Tracking of production machine wise to monitor shade variation with monthly report

Shyam Pulp & Board Mills Ltd.

Review 1 - 26 Dec 2012 Measures/Performance Indicator


0/1 Feedback Suggested KPI for Jan-Mar

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

1 5 6 83

Shyam Pulp & Board Mills Ltd.

Review 2

Measures/Performance Indicator

0/1

Estimated Financial Impact

Actual Financial Impact

Reduction by 1 kg With immediate effect,

Monitor the dosage for 15 days

Increse from 8-9% to a target of 10% 28-Jan-13 5-Feb-13 100% Compliance 100% Compliance

'B' Value Measurement 28-Jan-13 5-Feb-13 100% Compliance 100% Compliance

Emp. Code: Department:

1347 Ed. Qual. Unit-II

M.Sc (Chem.)P.G. Diploma in paper & pu

Target Date(To be given under column L3)

Weightage

L-5

L-4

L-3

L-2

L-1

Emp. Code: Department:

1347 Ed. Qual. Unit-II

M.Sc (Chem.)P.G. Diploma in paper & pu

Feedback

Suggested KPI for JanMar

Target Date(To be given under column L3)

Done. Daily dosage monitoring also being recorded

Prepared for awaiting Shut

Monitoring Dosage

Not done. Will be done by 10-Feb-2013 Being done

Not Done Will be started and completed by 5-Feb-2013

Annexure I

em.)P.G. Diploma in paper & pulp & paper from Saharanpur.

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

em.)P.G. Diploma in paper & pulp & paper from Saharanpur.

under column L3)

Weightage

%age/ Level Achieved

Actual Perform Perfrom ance (By ance Appraise score r)

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : B.P.Jain Designation: G.M. (PRODUCTION)

S No

KRA

Target Production acheivement

Target cost of production

%OTIF- Quality

Labour Engagement

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : B.P.Jain Designation: G.M. (PRODUCTION)

S No

KRA

Target Production Achievement

Target cost of production

%OTIF- Quality

the Quarter Oct - Dec, 12

KPI

Increase machine production by 2.00% *Note : To confirm whether that production has been achieved.

Cost reduction. Vetting to be done by President and Ramesh Kumar at HO.

Further improvement in quality of paper

Employee Engagement Index

the Quarter Jan-Mar 2013

KPI

Target Production Achievement

Reduce instances of breakage

Paper quality complaints from market must be reduced.

Excess Weight

Smoothness Variation

Reel Joint/Collapsed Core Pipe

Shree Shyam Pulp & Board Mills Ltd.

Initiatives/Action

Steps to achieve the Initiative/Action

a)Maintain vac pumps health in a good condition

1)Checking of its water sealing line at least once in a week and take corrective actions.

b)Checking of glands packing and if required to be changed c)Clearing pumps with acid once in one month a)Minimum once in a week or whenever opportunity of available Close liasion with Sh. Samim Khan almost daily

b)Increase the frequency of cleaning of all fresh water/backwater filter/showers

c)Improve deckle utilization a)Reduce 25 kw per ton of paper in power consuption b)100kgs steam per ton of paper. c)AKD- 2kg/tn of paper consumption

d)Reduce finishing house related problems c)Holding meeting of all shift 1.Sheet/Yield Size Variation 2.Core Pipe incharge initally weekly and then collapse 3. Rough Edge cutting fortnightly.

a)Reduction specks level in paper.

a)Modification of III rd stage centri-cleaner line

a)Holding meeting up to supervisory level and discuss the following.

a)Holding regular meeting with finishing house supervisors,and all shift incharges to avoid finishing house related complaints and quality and production problems . Holding once time fortnightly.

i)Develope cost consciousness

Initially weekly and then twice in a month.

ii)Maintain production with quality

iii)To avoid finishing related problems

b) Meeting with workers and Develop.

i) Cost consciousness

ii) Stop wastage

iii) Benefit of regularity and punctuality iv) Factory discipline etc.etc

Shree Shyam Pulp & Board Mills Ltd.

Initiatives/Action

Steps to achieve the Initiative/Action

Target Production Value of Jan : 4800 T Feb: 4350 T March: 3500 T Improving of machine runability 1. Daily Analysis of reasons for downtime of machine with CAPA plan 2. Summary report to be prepared 3. Action plan for eliminating causes of reduction involving all concerned departments 4. Weekly monitoring of Action Plan

Reduction of Loss due to Breakages 1. Compile/Analyse Breakages Data for 1-15 Jan for all machines 1.Analyse Breakages Weekly and report 2. Identify top 5 reasons for breakages and finalise Action Plan 1.Improving Vacuum Pump Health 1.Checking of it's water sealing line at least once in a week and take corrective actions.

2.Checking of glands packing and if required to be changed

3.Cleaning pumps with acid once in one month


2. Prevent breakage loss due to slime 1. Create Baseline Data for Breakages due to Slime 2.Creation of detailed Action plan 3. Implementation of measures 4. Tracking of breakages due to slime over 3 month period.

3. Improve deckle utilization Close liasion with Shamim Khan almost daily
4. Edge Cutter Nozzle Functioning

1. Improvement of shower water quality 2. Ensure good health of nozzle tip


5. Fluff related issues 1. Periodic cleaning in doctors in first two groups of dryers. Reduction in Steam and Power Consumption Identify areas of high consumption with remedial measures action plan Monitoring weekly with Responsibility Center and Timelines to be compiled in Weekly report.

Ensure GSM control in Products incidences of excess weight( from weigh bridge) going to customer will be reduced

CAPA Analysis

1. Prepare a detailed action plan for 10 major concern areas 2. Daily Analysis of reasons 3. Summary report to be prepared 4. Action plan for eliminating causes of reduction involving all concerned departments 5. Weekly monitoring of Action Plan

Reduce number of Instances of complaint of Smoothness

Shyam Pulp & Board Mills Ltd.

Review 1 - 26 Dec 2012 Measures/Performance Indicator


0/1 Feedback Suggested KPI for Jan-Mar

Maintenance of Log Book should be regular Checked once in a week. Vacuum no longer drops ( NovDec). 1824-> 1833 kg/hr Comparison to Anchor GSM (58) for next quarter. Split %

% Production rate increase.

Checked every 15 days.

Exceeding required schedule Current : Earlier 257.

% increase in Deckle over previous check

Imporvements over baseline data provided.

259.5. Target : 260.5 (Max)Steps to achieve this target to a) Sept- 792 kw/T consumption. Oct- 714 kw/T. Nov- 793kw/T (To be split in subsequent KPI according to Low and Fixed time meetings on Tues. No rough edge complaints. No Core pipe complaints. There are two classes of

c)Holding meeting of all shift incharge initally weekly and then fortnightly.

1 No significant increase in productivity. But initial penetration noted. Personal interaction with downstream process shareholders required. Presently, only meeting with No.2 in dept. For next quarter go down to lower levels as observer in meetings chaired by Shft InCharges etc. with workers. Open house for performance

% improvement in database provided regarding problem areas outlined in Challenges column.

Next KPI :Machine's runability must be improved.

Next KPI: Paper quality complaints from market must be reduced. Next KPI : Size and weight was a concern in production. Next KPI :Excess Weight in Machine 4- Ensure GSM control in Products of PM 4 and incidences of excess weight going to customer will be reduced and database to be created and improvement shown in next quarter KPI

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

1 5 6 83

Shyam Pulp & Board Mills Ltd.

Review 2

Measures/Performance Indicator

0/1

Estimated Financial Impact

Actual Financial Impact

100% compliance to Plan

5% Improvement over Average Runability of the last 3 Months for all machines.

Tuesday ( Weekly ) 100% compliance to Plan Number of Activities still pending on a monthly basis Not more than 15% 5% Reduction in Breakages over Average number in 1-15 Jan 2013 18-Jan-13 To be submitted Weekly ( Tuesday) for previous week 31-Jan-13

Checked every 15 days.

Log book to be maintained. 50% reduction in breakages over Baseline data 2-Feb-13 2-Feb-13 100% compliance to Plan 5th of every month

% increase in Deckle over previous check

Number of instances of breakage due to Edge Cutter

Number of breaks in calendar and rewinder due to fluff

5% over last Quarter ( per ton of paper produced) 15-Jan-13

100% compliance to Plan

10% Improvement over baseline data of number of complaints provided over 6 months.

10 % Reduction in Number of Complaints of Excess Weight

25-Jan-13 25-Jan-13 25-Jan-13 31-Jan-13 Every Tuesday

10% Improvements over baseline data of number of complaints provided over 6 months.

10% Improvements over baseline data of number of complaints provided over 6 months.

Emp. Code: Department:

1347 Ed. Qual. Unit-II

M.Sc (Chem.)P.G. Diploma in paper & pu

Target Date(To be given under column L3)

Weightage

L-5

L-4

L-3

L-2

L-1

Four times in a month. Minimum two times in a month

Once in a month Minimum four times in a month On day to day basis

By 31-Oct 2012 100% October four times . November and December -

a) By 15 November 2012 b) By November end

By 21November 2012(Materi al already

100%

OctoberFour times in a month and November , December -

Emp. Code: Department:

1347 Ed. Qual. Unit-II

M.Sc (Chem.)P.G. Diploma in paper & pu

Feedback

Suggested KPI for JanMar

Target Date(To be given under column L3)

As on 29-Jan Jan: 4393 T

Data to be analysed.

YES

To be prepared by 4-Feb-2013

Done

Done only on PM-4

Not done as on 29-Jan

To be collected on 30-Jan

To be collected on 30-Jan

Not Done. Will be completed on 4-Feb-2013 Not Done. Will be completed on 4-Feb-2013 Not Done. Will be completed on 4-Feb-2013

Will be completed on 8-Feb-2013

Annexure I

em.)P.G. Diploma in paper & pulp & paper from Saharanpur.

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

em.)P.G. Diploma in paper & pulp & paper from Saharanpur.

under column L3)

Weightage

%age/ Level Achieved

Actual Perform Perfrom ance (By ance Appraise score r)

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Yogendra Pratap Singh Designation: Manager

S No

KRA

KPI

Paper M/C mechanical maintenance unplanned breakdown (OM1/2/3/4)

Unplanned Breakdown

PM- 1,2,3,4 - Preventive + Predictive Maintenance

Plan fulfillment level

Project PM- 3,4 . Modification fabrication work

In time installation

Energy

Energy Saved

Finishing House - PM- 1,2

Reducing finishing loss

Performance enhancement

Weightage x Apraiser's Score Note :

anning and Assesment for the quarter: Jan-Mar 2013

Name: Designation: Sl No

Yogendra Pratap Singh

KRA

KPI

Unplanned Breakdowns

10% Reduction in Unplanned Breakdowns

No Downtime due to lack of Critical Spares

Loss of Production due to Machine Failure

Zero Loss of Production due to Machine Failure

Project Assigned PM3

New Core Cutter Machine

Maintenance Cost Reduction

Improve information sharing and documenting system

IT systems to be upgraded

Shree Shya

Review 1 Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

Initiatives/Action

To reduce mechanical breakdown time by 2 %

Inventory control better spares management

% of available time

Reducing downtime of emergency breakdown to maintain health of M/C by Periodic maintenance of all mechanical equipments

Reduction in Downtime

To improve running condition of all mechanical equipment

Preventive maintenance , proper oiling of bearings Greasing of gearboxes,pumps etc. To check installed and running condition of all equipments doctor blade, frames, stretchers etc.

% against plan Plan fulfillment % 1 Plan fulfillment %

Proper workforce at hand and proper supervision and guidance for workplace worker

Lubrication of bearings and Reduction in Power usage and motor gearboxes. Better load control while Units of energy Saved breakdown M/C run, steam line insulation per tonne Leverage load control

Rotor of duplex cutter to be changed. It being unbalanced and not designed well. Knife spares to be maintained.

Reduction in finishing loss in %

Jogger installation ( Sept 2012 )

% increase in throughput

Number of 0 ( Red Buttons) 2 Number of 1 (Green Buttons)4 Total number of Activities 6 Achievement Percentage 67

Shree Shya

Initiatives/Actions

Steps to Achieve Initiatives/Actions

Measures/Perform ance Indicator


0/1 10 % Reduction in breakdown Hours over Oct-Dec ( 40 hrs for all four machines per month)

Root -Cause and Why-Why Analysis of Downtime in Oct-Dec Identify top 10 causes of Breakdown with Plan for CAPA along with Timelines and Responsibility Centers No. of activities completed monthwise Preventive Maintenance Schedule Zone-Wise 1.Finalise plan of requirements with all stakeholders. 2.Ensure availability of spares and consumables 3.Finalise equipment-wise work under preventive maintenance Monitor weekly. Format to be finalised

20-Jan-13

28-Jan-13 100 % Compliance to Plan 100 % Compliance to Plan 25-Jan-13 25-Jan-13 25-Jan-13 100% compliance to Plan

Availability of Critical Spares 1.Finalisation of Consumption Pattern over the last 3 months data of Spares 2.Identifying critical list of spares to be kept in stock raising purchase requisitions 3.PR raised with Timelines of new items 28-Jan-13

31-Jan-13 1-Feb-13

4.Weekly Monitoring of receipt of spares with Procurement along with issues and Action Plan

Tuesdays

Rebuild work 1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Fortnightly monitoring and recording of progress 8. Weekly summary of action plan for removing bottlenecks 1. Finalise implementation schedule along with estimated cost 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 6. Erection and commissioning of core cutter 7. Fortnightly monitoring and recording of progress 8. Weekly summary of action plan for removing bottlenecks

31-Mar-13 Completed No. 28-Jan-13

No. 30-Jan-13 31-Mar-13 % variance over agreed dates as per plan. Tuesday 28-Feb-13 15-Jan-13

18-Jan-13

No. 28-Feb-13 % variance over agreed dates as per plan. Tuesday

5% over baseline data of Oct-Dec Record of Breakdown of Equipments History Card to be Maintained. ISO Number of such cases. whose preventive maintenance Documents Allowed 5%. already done. Analysis of all Such breakdowns with Within 48 hrs of CAPA Breakdown

1. Finalise requirements for PMS system, zone wise 2. Meetings with IT to finalise changes in PMS System

31-Jan-13 10-Feb-13

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - (DATE)
Suggested KPI for JanMar

Feedback

Target Date(To be given


L-5

Sept ( 21 hrs )Oct(26 hrs 15 mins)/Nov(21 hrs+35 hrs) :PM-1:- 2 hrs/6 Hr 15 min/10 hrs / PM-2:6 hrs/ 7 Hr/4 hrs PM-3 : nil/10 Hr/40hrs( 35 hr due to inavailability of Pinion) PM-4 : 13hrs/3 hrs/2 hrs Critical holding inventory provided to No breakdown reported because of oil or grease. Format to be provided for maintaning records of preventive maintenance done.( Follow the schedule provided by Rajiv Pandey) Prepare Preventive maintenance schedule and implement during next quarter. Not a Initiative

Regularly checked but no record being maintained. Frequency of checks to be logged. Multi skilling is at its highest in the plant. Full-time value of each worker is 2-3 times as informed by President

Ampere value constanly monitored. Logs to be maintained about the same. Record and map the ten highest consumption units in operation. To be reviewed in April. Format to be signed by Y.P Singh ( Mechanical) and ( Electrical ). After the first review in January, it is possible that the list is expanded to the top 20 or the top 30 and so on.

Not Changed

Innovative measure taken : Cutter replicated from smaller scale and applied to line. To add list of initiatives to next KPI where all ongoing projects are listed with expected dates of installation. Problem areas where housekeeping is an issue to be listed with measures to mitigate.

Next KPI : Standard of Housekeeping to be improved through proper stacking and segregation of materials.

Shree Shyam Pulp & Board Mill Ltd

Emp. Code: 339 Department: Target

Review 1
Estimated Financial Impact Actual Financial Impact Feedback

Jan: 30 hrs

Done

Not done: To be submitted by 5 Feb 2013

To be done by : 2/10/2013

Being Done. Will be done by 2 Feb 2013

Being Done

Not Done. Will be done by 5 feb 2013

Not Done. Will be done by 5 feb 2013

Done Done Done

Done Awaiting parts.

To be done by 31- March Will be done by 5-Feb-2013

Will be done by 10-Feb-2013

Will be done by 10-Feb-2013

Done Done

Not Done . Will be completed by 15-Feb

965 Ed. Qual. Mech

Target Date(To be given under column L3)


L-4 L-3 L-2 L-1

Weightage

Part - I

Mechanical Target

Ed. Qual. M.Sc. Chemistry Date of Birth Weightage (Total 100) L-5 L-4 L-3 L-2

Suggested KPI for April-Jun 2

ed by 5 Feb 2013

e by 2 Feb 2013

e by 5 feb 2013

e by 5 feb 2013

pleted by 15-Feb

Annexure I

%age/ Level Achieved

Actual Performance (By Appraiser)

Performance score

100%

100%

100%

Signature of Appraisee

Signature of Appraiser

%age/ Level Achieved L-1

Performance Assessment By Appraisee

Performance Assessment By Appraiser

anning and Assesment for the Quarter Oct - Dec, 12 Name : R N Jha Designation: Head Pulp Production

S No

KRA

KPI

Pulp Production

3434.60 MT/month(Avg. of Jan-Oct 2012) to be increased as per plan

Cost of production

Target cost of production

3 4

Delivery to internal Customer Employee Engagement

%OTIF Employee Engagement Index

Signature of Appraisee:

anning and Assesment for the Quarter Jan-Mar 2013 Name : R N Jha Designation: Head Pulp Production

S No

KRA

KPI

Production Achievement

CD Production

Cost of Production

Cost of Caustic

Cost of Chlorine

Consumption of Steam

Power Consumption

Soft water supply required followed by commissioning of PHE

Chemicals in effluent

Delivery to Internal Customer

Employee Engagement

%OTIF

Weekly

Cross Functional Intiatives

Shree Shyam Pulp & Board Mi

Review 1 - 26 D Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

1) Using cooking aid along with Caustic (Uniform cooking, Unbleached Brightness will be improved and bleach chemical will be reduced)

1) Adding Cooking Aid 5MT/month (Cost of cooking Aid Rs 150/Kg)

Metric tonnes per month

N/A 2) Changing C.D. Throat after six months(Cost of C.D. throat Rs 6 Lacs; cost of Maintenance -Rs 25000/month)

2) Timely change C.D. throat.

Plan fulfillment % 1 Increase in metric tonnes per day

3) Increase of Pulp Production by approximately 17MT/day. 1) Cost of Caustic 40000/MT 2) Caustic consumption reduced by 2% 3) INR 30.8 lacs per month

NA

Saving of Caustic by 2%

INR per metric tonne Steam Consumption 1) Cost of steam - INR 1000/MT 2) Saving of Steam - INR 19.25 Lacs per month Net Saving - 41.3 lacs per month

% % Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

NA 0 1 3 4 75

Shree Shyam Pulp & Board Mi

Review

Initiatives/Action

Steps to achieve the Initiative/Action

Measures/Perform 0/1 ance Indicator

100% of Machine Demand to be met Current : 7 T/hr Target: 7.5 T/hr

Increase in rate of CD Production

1. Improvement of Pith Separation by installation od depither basket

2% increase over baseline( 18% )

Improvement in Wet Washing

Big Aqua changed

1% Increase in Consistency in Raw Material over existing value (17-18%) Within 12 hrs of first opportunity of shutdown of plant 5%Reduction in Overall Cost per metric tonne per month

Change of Small Aqua by old one

Caustic Consumption to be 38% in Jan-March against 39.5% (Current).

On Monday

Reduction in Chlorine consumption to 10% against 10.7% (Current)

4. Monitor Consumption levels on a week to week basis and report with reasons for variance.

On Monday

Target of Steam Consumption : 2.5 Ton/Ton of Pulp against 3 Tons/Ton of Pulp at present Steam Consumption Identify points of Steam Loss Implementation plan for remdial action with Responsibility Centers and Timelines

On Monday

15-Jan-13

20-Jan-13

Reduction of 10 Units

1. Identify points of high Power Consumption

2. Remedial measures plan to be created 3. Raise indents as per plan for consumables and spares Project of Soft Water being done by Recovery Boiler Project Team Commissioning of PHE Reduction of Steam Consumption ( After Commissioning of PHE) 1.Monitor weekly Consumption of Steam with reasons for variance Reduce Chemical discharge down to Standard Levels 1. Identify Standard for Chemical Discharge 2. Create Action plan for reduction 3. Finalise Action plan and notify all shareholders 4. Implement strategy and monitor levels on a fortnightly basis. Supply Pulp within Standard Quality Parameters Complaint redressal from Customer CAPA Analysis Report every fortnight with Responsibility Centers and Timelines. Within 24 hrs of Soft water supply 1 T/Hr reduction in CD

Installation for softeni

20 hr running so 20 tons per day savin Monday % reduction over avg of last 6 months Date Date 100% compliance to Plan 100% compliance 100% Compliance Within 24 hrs of complaint 2 Reports a Month

Regular meetings with Internal Team 1. Record of MoM with Issues to be addressed along with timelines and responsibility centers

Twice a month

2 Reports a Month 100 % compliance to weekly plan

1. Not done in the past. Finalise weekly plan with PPC ( Vivek Shrotriya) 2. Weekly report Identification of 10 Major Causes for Breakdown in consultation with Mechanical/Electrical/Process 1. Meeting of all heads to identify the 10 major causes per dept 2. Finalisation of measures to mitigate each major cause from each individual dept. 3. Implementation of Measures by plan 4. Tracking and monitoring of major causes to confirm positive effect of measures.

12-Jan-13 10% variance over plan allowed

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

m Pulp & Board Mills Ltd.


Emp. Code: Department: Ed. Qual. Production ( Pulp )

Review 1 - 26 Dec 2012


Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4
3850 3900

L-3
4000

L-2

L-1

Sept : 3273.59 Difficult to MT/month manage Oct: 3961.48 performance of MT/Month cooking aid Nov: 3590.17 because of MT/Month quality. Hence Currently : Nil not enforced. cooking aid ( since When Paper Oct) machines run Challenges to be dry , this Challenges to be addressed:Cost of chemicals is rising. Caustic consumption has

Next KPI : Caustic Consumption to be 38% in JanMarch against 39.5% (Current). Next KPI : Target of Steam Consumption : 2.5 Ton/Ton of Pulp against 3 Tons/Ton of Next KPI: PHE has to be employed. In order to use it,soft water supply required.

Next KPI : Add an initiative in Oct- Dec about reduction in chemicals going into effluent

m Pulp & Board Mills Ltd.


Emp. Code: Department: Ed. Qual. Production ( Pulp )

Review 2

Estimated Actual Financial Financial Impact Impact

Feedback

Suggested KPI for April-Jun

Target Date(To be given un

L-5

L-4

L-3

Increase of 12 TPD per production

Oct: 7.3 T/hr Nov: 7.1 T/hr Dec: 7.14 T/hr Jan:7.6 T/hr

Savings of 20 kg/ ton of bleach pulp. 40 rs per kg. 145 tons per day

Done. 20-21% currently

Oct- Dec : 14-15% Jan: 17% Work done on 25 Dec Will be done on 4-Feb-2013.

Oct: 38.25% Nov:38.92% Dec:39.2% Jan:36.9% As a result of aqua change and dipither Oct: 10.74% Nov:9.93% Dec:10.46% Jan: 10.3% Oct: 2.71 T Nov: 2.77 T Dec : 2.9 T Jan:2.62 T Done. No steam loss . Done. No steam loss . Preventive maintenance being done.

Oct: 296KW/T of Bleach Nov: 308 KW/T of Bleach Dec: 339 KW/T of Bleach Jan: 311 KW/T of Bleach Report to be compiled by 5-Feb2013 To be compiled by 10-Feb-2013 To be compiled by 10-Feb-2013

Installation for softening plant has not arrived. Soft water supply still not received from Recovery team.

nning so 20 tons per day saving. 1000/mT of steam

Data unavilable for Oct-Dec. Will be compiled by 10-Feb-2013 Will be compiled by 10-Feb-2013 Will be compiled by 10-Feb-2013 Will be compiled by 10-Feb-2013

Annexure I

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

et Date(To be given under column L3)

Weightage

%age/ Level Achieved

Actual Perform Perfrom ance (By ance Appraise score r)

L-2

L-1

anning and Assesment for the Quarter Oct - Dec, 12 Name : Mohd. Gufran Designation: Manager Grade 5

S No

KRA

KPI

Project Assigned

PM-4-General Arrangement

Project Assigned

PM-3- General Arrangement

Project Assigned

PM -3 - Pope Reel Frame Detailing

Project Assigned

PM- 3 -Preparation of Wire Part Drawing

Signature of Appraisee:

anning and Assesment for the Quarter Jan-Mar 2013 Name : Mohd. Gufran Designation: Manager Grade 5

S No

KRA

KPI

Project Assigned

PM-4-General Arrangement

Project Assigned

PM -3 - Pope Reel Frame Detailing

Project Assigned

PM- 3 -Preparation of Wire Part Drawing

Shree Shyam Pulp & Board Mi

Review 1 - 27 Dec Initiatives/Action Steps to achieve the Initiative Measures/Perform 0/1 ance Indicator

Layout preparation PM-4. Approach flow, wirepart, drivers etc ( Backside) Drives- Couch, FDR, Sue Pickup Roll, Dryers and Calendar Pope Reel Proposal of Dryer group Uniform Part System and Detailing drawings

Date 1 Date 1 Date 1 Date 1

Modified Wire Part System

Wire part - delay due to material required (M.S. Plates)

Date 0

Civil Drawing, inspection of fabrication

Date 0

Pope reel frame detailing wire part drawing ( PM3) - (Backside) New wire part Section and Detailing drawing of wire part ( In progress) ( delay for dimensional drawing Layout of drives, Couch , F.D.R , Suc. Pickup roll, Press II and III , dryers , Calander, Pope reel

Date 1 Date 1

Date 1

New dryer group - Uniform Part Sytem- Detailing Drawing

Date 1

Drum Package from China

Date 0

Balance Part In-House production ( material required) Existing wire part in out of use it and Fabricated- Machined - Cladding

Date 0 Date 0 Number of 0 ( Red Buttons) 5 Number of 1 (Green Buttons)8 Total number of Activities 13 Achievement Percentage 62

Shree Shyam Pulp & Board Mi

Review 1 - 27 Dec

Initiatives/Action

Steps to achieve the Initiative

Measures/Perform 0/1 ance Indicator

Wire part - delay due to material required (M.S. Plates) Civil Drawing, inspection of fabrication (Under VK kesharwani) Drum Package from China Balance Part In-House production ( material required) Existing wire part in out of use it and Fabricated- Machined - Cladding

Identification of Critical Material required with dates Monitoring receipt of material Submission of dates of Inspection Record of Inspection and report of the same to be created Follow up with vendor Monitoring receipt of material Identification of Critical Material required with dates Monitoring receipt of material Create detailed action plan for design and fabrication

1/15/2013 (With YP Singh) 100% Compliance

10-Jan-13 100% Compliance 1/15/2013 (YP Singh) 100% compliance 5-Feb-13

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

m Pulp & Board Mills Ltd.


Emp. Code: Department:

1409 Ed. Qual. Diploma in Mech Eng Project

Review 1 - 27 Dec
Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Completed as on 16 July Completed as on 4 September Completed as on 30 July Completed as on 10 August

Ongoing from 29 Aug . Estimated to be complete on 8 Jan. Complete as on 10 Sept Complete as on 5 Oct

Complete as on 26 Oct

Complete as on 20 Oct

75% fabricated as on 11 Nov + 25 % late due to material required

Requires to totally new design and fabrication.. Estimated time is 45 days from time of beginning of project.

m Pulp & Board Mills Ltd.


Emp. Code: Department:

1409 Ed. Qual. Diploma in Mech Eng Project

Review 1 - 27 Dec
Estimated Financial Impact Actual Financial Impact

Feedback

Suggested KPI for April-Jun

Target Date(To be given und

L-5

L-4

L-3

Done. Being done. PRs raised. Awaiting material. Done. On 28-Jan-2013 Done. Awaiting shut to complete work. Done Awaiting payment. Dispatch will follow. Done Being done. PRs raised. Awaiting material. 8-Jan

Done. PR/PO raised.

Annexure I

Diploma in Mech Engg ( Production)

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

Diploma in Mech Engg ( Production)

Date(To be given under column L3) Weightage


L-2 L-1

%age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : S.N Pandey Designation:

KRA S No

KPI

Project Assigned

Simple Center of P.M 3. Size Variation P.M. 3= NO2. Hardly cutting 2- 3 sets in a single flow production

Project Assigned

Project Assigned

Core cutting machine was cutting rough. Wastage was high

Project Assigned

Earlier finishing loss was 7.8 %

Suggestion for Improvement for Area to be handled by M/C personnel

1 . Increased WID and reduction for sheet in M1 and 2

2. Cutter of P.M # loading stand modification

Signature of Appraisee:

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : S.N Pandey Designation:

KRA S No

KPI

Production

Variation in Production Run

Variation in Production Rate

Project Assigned

Cost of Production

Implementation of 5S

Shree Shyam Pulp & Boa

Review Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

Removed press roll . Top bottom and machines overhauled gear box. Removed drum rolls. Machines , adjusted paper roll

Size Variation Change in rate of Production

Changed new core cutting M/C with circular knife Reduced to 5.5/ 6. 0 % by best utilization. Reducing unneccesary WIP

Quality of Cutting

% Change in Finishing Loss

Presently rolls of 4.0 - 4.5 T may be loaded and has to modify so that 6-7 T rolls may be loaded. At least 6 new set to be ordered. Also circular knife to be ordered. 50 no. in each size

Date of Installation

N/A

Date of Installation Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

N/A

1 3 4 75

Shree Shyam Pulp & Boa

Initiatives/Action

Steps to achieve the Initiative/Action

Measures/Perform 0/1 ance Indicator

Creation of report that tracks size variation every production run. 1. Create a template listing all machines , production type and amount of production 2. Track production over 3 month period 3. Monitor weekly and create summary report listing type Quality variance and Number of occurences of variance 4. Conduct monthly meetings to discuss reports Tracking of Production rates per day. 1. Create a Template with Start Time, End Time and Production Value (per day) 2. Track production over 3 month period 3. Monitor monthly and create summary report listing rates of production , machine wise 4. Conduct monthly meetings to discuss reports 7-Jan-13 % errors noticed By Tuesday 7th of next month 1-Feb-13 100% compliance to Plan By Tuesday

7th of next month

Modification of Cutter to be completed by Mar 31 ( To be handed over to RK Verma) 1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed with Timelines for expected delivery 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Monitoring and recording of progress on fortnightly basis 8. Summary of action plan for removing bottlenecks No further reduction possible since finishing loss will only be possible with increase in demand for high grammage paper ( To be handed over to RK Verma) 100% compliance to Plan 100% compliance to Plan 100% compliance to Plan 100% compliance to Plan 100% compliance to Plan % variance over agreed dates as per plan.

Finishing Loss Reduction

% increase in 5S score Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - 27 Dec 2012


Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3

Size variation of 3-5 mm. Currently : 1-2 mm . Allowed upto 3mm. Led to production Improvement. Earlier : 25 TPD

Next KPI: Creation of report that tracks size variation every production run. Next KPI : Tracking of Production rates per day. Template to be created with

Data to be Validated

Next KPI : Modification will be completed by 31 Mar of Cutter.

Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 2

Estimated Financial Impact

Actual Financial Impact

Feedback

Suggested KPI for April-Jun

Target Date(

L-5

Will be done by 10-Feb-2013 Will be done by 10-Feb-2013

Done Dec and Jan avilable. Oct and Nov will be gotten by 5-Feb-2013

Jan report will be due on 5-Feb-2013 Will be done.

Annexure I

Ed. Qual.

nder column L3) Weightage


L-2 L-1

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Six variable problem solve. Now ruinning smooth. Now cutting 6-7 a shift

Smooth cutting and no loss

1.0 - 1.5 % of loss

Annexure I

Ed. Qual.

Target Date(To be given under column L3) Weightage


L-4 L-3 L-2 L-1

%age/ Level Achieved

tten by 5-Feb-2013

Actual Perform ance (By Perfrom Appraise ance r) score

Performance Planning and Assesment for the quarter: 1st Oct to 31st Dec 2012. Name: Anami Saran Srivastava Designation: Sr. Manager

Sl No

KRA

KPI

ETP Breakdown

Breakdown Hours

Optimize dozing of chemicals

Trained Chemist 3 Training Trained Officer

All Parameters within limits 4 Charter

Assessment Scale 1 - 10 ( 1 being Lowest and 10 Highest) Weightage x Appraiser's Score Note :

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Anami Saran Srivastava Designation: Sr. Manager

S No
1

KRA
ETP Breakdown

KPI
10 % Reduction in Unplanned Breakdowns ( 40 hrs - 36 hrs )

Charter

All Parameters within limits

Shree Shyam Pulp & Board Mill Ltd

Review 1
0/1

Initiatives/Action

Steps to Achieve Target /Action

Performance Indicator

Implement maintenance schedules Maintain O2 dozing less than 1500 kg Maintain urea dozing less than 300 kg Maintain DAP dozing less than 150 kg

Plan, Get it done , Check

Breakdown Hours per month


0

Plan the process, Get it done , Check Plan the process, Get it done , Check Plan the process, Get it done , Check

Number of hours per month outside the range. Number of hours per month outside the range. Number of hours per month outside the range.
1

a) Trained one chemist for analysis and stabilization of aeration basin b) Trained one officer for operation of the plant

Plan the process, Do it , Check

Date

Plan the process, Do it , Check

Date
1

Generating report as per charter Plan the process, Get it done , Check

Date

To meet the prescribed parameters

a) BOD.

Plan the process, Get it done , Check Plan the process, Get it done , Check Plan the process, Get it done , Check

b) COD.

c) Flow of discharge

d) Specific requirements of colour Plan the process, Get it done , as per Maha Magh Mela Check

Number of occasions outside limit per month Number of occasions outside limit per month Number of occasions outside limit per month Number of occasions outside limit per month

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

0 5 3 8 38

Shree Shyam Pul

Intiatives/Action

Steps to Achieve Initiatives/Action

Performance Indicator
% reduction

0/1

Root -Cause and Why-Why Analysis of Downtime in Oct-Dec 100 % compliance with Preventive Maintenance Schedule Zone-Wise 1. Finalise plan of requirements with all stakeholders. 2. Ensure availability of spares and consumables

20-Feb-13

Saturday/Sunday once in a month 100% compliance

3. Finalise equipment-wise work under preventive maintenance Record of Breakdown of Equipments who's preventive maintenance already done. To meet the prescribed parameters a) BOD. Number of such cases. Allowed 5%.

b) COD.

c) Flow of discharge

Create action plan. Implement measures. Monitor BOD levels against standard Create action plan. Implement measures. Monitor COD levels against standard Create action plan. Implement measures. Monitor flow of discharge levels against standard

Number of occasions outside limit per month Number of occasions outside limit per month Number of occasions outside limit per month Number of occasions outside limit per month

d) Specific requirements of colour Create action plan. Implement as per Maha Magh Mela measures. Monitor colour levels against standard

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Pulp & Board Mill Ltd

Review 1 - 27 Dec 2012


Feedback

Nov : 12 hrs ( instead of planned zero hrs due to clarifier breakdown). Maintenance Records must be maintained. Currently: 1000kg/day. BOD: 22-24 ( Should be less than 30 as per Statute) Currently : 200 kg/day . Risk : BOD will increase . As per law , required level is 450 kg/day

Currently: 100 kg/dayRisk : BOD will increase . As per law , required level is 250 kg/da

Recruited in November. Training ongoing ( 3 Months ) Recruited in April 2012. Earlier as a chemist.Shifted to plant in November. Dual charge ( Lab duties as well ) Completed in August.

2 occurences of BOD outside limit

2 occurences of COD outside limit Actual : 100 m3 per ton of paper. Earlier initiatives did not give desired results. Target of < 500 cobalt units. Oct : 600 - 800 Nov: 500-600 Dec (15th ) : 200-250

Shree Shyam Pulp & Board Mills Ltd.

Review 2

Weightage (Total 100)

%age/ Level Achieved

Performance Assessment By Appraisee

Performance Assessment By Appraiser

100%

100%

100%

Signature of Appraisee

Signature of Appraiser

Emp. Code: - 11 Department: IT/ERP,PPC,MIS,DISPATCH

Ed. Qual. :- Bsc (Math & Physics), PGDCA, Network Cer

Target

Weighta ge

Annexure I

ics), PGDCA, Network Certificate

%age/ Actual Perfrom Level Perform ance Achieve ance (By score

g and Assesment for the quarter: 1st Oct to 31st Dec 2012. Name: R.B. Saini DGM ( Mechanical ) Pulp,Paper Designation: and ETP Sl No KRA KPI

Breakdowns

Zero the number of breakdowns

Maintenance

Reduce the maintenance cost

Hydraulic testing of towers

Pass in the test

Tower agitator fittings and motor and support agitator works. ( 5 Nos. Towers)

Timely completion of project

Cross Gantry and Roof Truss fabrication work

Timely completion of project

CD #1 Blow Tank Work

Timely completion of project

CBD and Drive of CD#1 project work

Timely completion of project

Feeding conveyors of depithers CD#1 ( 1500 mm width in place of 1000 mm conveyor )

Timely completion of project

10

Washer Repairing ( Total 2 Nos. )

Timely completion of project

11

Lathe Machine foundation work for Washer

Timely completion of project

12

CD#1 Pulper Shifting and feeding conveyor and aqua separator work and its pipe line work ( Project Doubhle wet washing )

Timely completion of project

Assessment Scale 1 - 10 ( 1 being Lowest and 10 Highest)

Weightage x Apraiser's Score Note :

anning and Assesment for the quarter: Jan-Mar 2013 Name: R.B. Saini DGM ( Mechanical ) Pulp,Paper Designation: and ETP Sl No KRA KPI

Unplanned Breakdowns

10% Reduction in Unplanned Breakdowns

No Downtime due to lack of Critical Spares

Loss of Production due to Machine Failure

Zero Loss of Production due to Machine Failure

Project Assigned Borewell

220TPD Bleach Plant

CD 1 Double Wet Washing

Maintenance Cost Reduction

Improve information sharing and documenting system

IT systems to be upgraded

Cross Functional Intiatives

Weighted average of value of projects completed within budgets 7 VERTICAL DIGESTER

ROTARY DIGESTER

Shree Shyam P

Initiatives/Actions

Steps to Achieve Initiatives/Actions

Performance Indicator
0/1

Review 1 -

% reduction in number of breakdowns compared to base period of previous 12 months


1

Maintenance INR saved per metric tonne

Date

To complete up to 5/12/12 (Final All arrangement for water filling Testing) after lining and shifting to other towers

Date To complete up to 31/12/12 (25% Civil foundation Work of Motor work complete)

NA

Date Civil foundation Work of Agitators


NA

Date Fabrication work complete. Primer and painting work to continue. Arrangement of Materials

Date Drawings of Tuss Date Arrangement of Contractors Date Arrangements of Paints


1

Note- Erection Work delayed due to civil work Date 5 % Work Done Civil drawings Date Mechanical Drawings Materials Procurement Date Shifting of B/L pumps Date foundations Shifting of Conveyor columns ( 2 Date Nos. ) Reduction in erection Work (10 days) Hydraulic Testing and arrangement of CBD Coupling and other fitting arrangements Civil Foundation work Dismantling of exit drive and CBD Date Date Date Date
1 NA

NA

Date Reduction in time ( 12 Days ) - 70 % Complete Civil Work Ramp Work Flooring Work Belt joining Hood Coverings Drive Works ( VFD ) 1st Washer - 70% complete 2nd washer - 50% complete Deck Wire Change on Lathe Date Date Date Date Date Date

Inner Support plate welding work Date complete Lathe Machine shifting Civil Work for Vertical Digester Date Date

20% Work

Reduction in erection Work ( 15 Days ) - 25% Work Done

Activity Chart
1

Boost up of Civil Work by Day to Day analysis Proper Coordination with electrical dept to complete the target Fabricate all jobs before erection Clearance of drawings Materials Procurement
Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage 2 8 10 80

Shree Shyam Pu

Initiatives/Actions

Steps to Achieve Initiatives/Actions

Measures/Perform ance Indicator


0/1 10 % Reduction in breakdown Hours over Oct-Dec ( 20 hrs)

Rev

Root -Cause and Why-Why Analysis of Downtime in Oct-Dec Identify top 10 causes of Breakdown with Plan for CAPA along with Timelines and Responsibility Centers No. of activities completed monthwise Preventive Maintenance Schedule Zone-Wise 1.Finalise plan of requirements with all stakeholders. 2.Ensure availability of spares and consumables 3.Finalise equipment-wise work under preventive maintenance Monitor weekly. Format to be finalised

13-Jan-13

18-Jan-13 100 % Compliance to Plan 100 % Compliance to Plan

100% compliance to Plan

Availability of Critical Spares 1.Finalisation of Consumption Pattern over the last 3 months data of Spares 2.Identifying critical list of spares to be kept in stock raising purchase requisitions 3.PR raised with Timelines of new items 4.Weekly Monitoring of receipt of spares with Procurement along with issues and Action Plan 15-Jan-13

18-Jan-13 20-Jan-13

Tuesdays

New Borewell to replace older one. Shortage of water 1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Fortnightly monitoring and recording of progress on fortnightly basis 8. Summary of action plan for removing bottlenecks 1. Finalise implementation schedule along with estimated cost

15-Feb-13 Completed 8 Activities Completed

Completed 15-Jan-13 15-Feb-13 % variance over agreed dates as per plan.

28-Feb-13 15-Jan-13

3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 6. Erection and commissioning of core cutter 7. Fortnightly monitoring and recording of progress 8. Weekly summary of action plan for removing bottlenecks

18-Jan-13

No. 28-Feb-13 % variance over agreed dates as per plan. Tuesday

28-Feb-13

1. Finalise implementation schedule along with estimated cost 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 6. Erection and commissioning of core cutter 7. Fortnightly monitoring and recording of progress 8. Weekly summary of action plan for removing bottlenecks

15-Jan-13

18-Jan-13

No. 28-Feb-13 % variance over agreed dates as per plan. Tuesday

5% over baseline data of Oct-Dec Record of Breakdown of Equipments History Card to be Maintained. ISO Number of such cases. whose preventive maintenance Documents Allowed 5%. already done. Analysis of all Such breakdowns with Within 48 hrs of CAPA Breakdown

1. Finalise requirements for PMS system, zone wise 2. Meetings with IT to finalise changes in PMS System Identification of 10 Major Causes for Breakdown in consultation with Mechanical/Electrical/Process 1. Meeting of all heads to identify the 10 major causes per dept 2. Finalisation of measures to mitigate each major cause from each individual dept. 3. Implementation of Measures by plan 4. Tracking and monitoring of major causes to confirm positive effect of measures. 1. Clear all pending bills of vendors Planned Project Cost Vs Actual Project Cost

31-Jan-13 10-Feb-13

2. Release of Payments to Vendors 3. Total actual cost Vs Original Planned Cost % Variance ( 10 % over Planned )

*NOTE : Bills for ETP environment, 220TPD,CLO2,110TPD, Wet Washingexpected and will be dispatched on time

Shree Shyam Pulp & Board Mill Ltd Part - I Emp. Code: 339 Department: Target

Review 1 - 27 Dec 2012


Feedback Suggested KPI for JanMar Next KPI : List of materials to be given by 31 dec. To be procured to reach a target of 10 hrs breakdown.

L-5

L-4

Breakdown Hrs.Sept : 30 hrs Oct : 22 hrs Nov : 20 hrs Maintenance Cost (Earlier ) : 12.5 Lacs INR ( Approx because data not avaialable from stores.) Current : 7 Lacks INR

To be completed upto 5 Dec- Done for 3/5 towers. Delay from Civil side. R.N.Jha is the Head. Tower 1 Next KPI : Tower 4 and completed as per 5 to be completed 4 plan on 30 Nov. days after civil work. Tower 2 and Tower 3 on 1 Dec. Done on 3rd Dec. Tower 4 and 5 to be completed 4 days after civil work Target Completion : 31 Dec ( Status to be updated on 1 Jan )

Fabrication started on 8 Nov as per plan. Materials received on 7 Nov. Job completed on 20 Nov ( 2 Days

Fabrication work starte

Fabrication work started 8/11/12 (Roof truss) Crane Gantry Fabrication work 24/11/12

Material Received

Start Date 05/12/12 - Com

Start Date 7/12/12 - Comp

Shree Shyam Pulp & Board Mill Ltd


Part - I Emp. Code: 339 Department: Target

Review 1
Estimated Financial Impact Actual Financial Impact Feedback Oct:22 hrs Nov: 20 hrs Dec: 24 hrs Jan: 16hrs 30 mins Done on 14-Jan-2013 Suggested KPI for April-Jun 2

Done on 14-Jan-2013 Not Done. To be given on 5-Feb-2013

Done Done. Follow up reminders also sent. Done Done

Done

Not done. To be submitted on 5-Feb-2013

Received Being Done. Will be completed OTIF/

Within week on completion. No material received. All spares and consumables have been indented. Work aw

Done

Done

Done

Work to begin on 10 Feb 2013. Electrical parts/consumables still pending. Steam Packing and Blow Tank Material still pending. Nut/Bolts still missing.

Done

Done

Done 12- Feb using old blow tank.

Oct: 12 lac Nov: 8.6 lac Dec: 10 lac Jan:

Format to be taken from Rajiv Pande. Being maintained. 8-Feb-2013 for previous 3 breakdowns.

To be done To be done.

Vertical - No Pending Bills to vendors Rotary- No Pending Bills to vendors

Will be submitted after commissioning.

Mechanical Target

Ed. Qual. M.Sc. Chemistry Date of Birth Weightage (Total 100) L-3 L-2 L-1 %age/ Level Achieved

28 Nov - 31 Dec

01/01/13 to 15/01/13

24/12/12 to 5/1/13

20/12/12 to 30/12/12

Fabrication work started on 8 Nov 2012

Truss Fabrication completed on 20/11/12 Gantry Fabrication completed on 07/12/12

Started 21/12/12- Completed 31/1/13

Started 20/12/12- Completed 31/12/12

Start - 1/1/13 - Complete 31/1/13

Started -5/12/2012 Completed - 20/12/12

Both washer internal support changed and welded, Also gland sleeve changed. Rest work is to be done on Lathe m

Start Date 05/12/12 - Complete Date 02/01/13

Start Date 7/12/12 - Complete Date 10/01/13

Signature of Appraisee

Signature of Appraiser

Mechanical Target

Ed. Qual. M.Sc. Chemistry Date of Birth Weightage (Total 100) L-5 L-4 L-3 L-2 %age/ Level Achieved L-1

es have been indented. Work awaits arrival of materials.

Performance Assessment By Appraisee

Performance Assessment By Appraiser

20/12/12 to 30/12/12

1/2/13 to 10/2/13

Complete 31/1/13

ed. Rest work is to be done on Lathe machine.

e of Appraisee

e of Appraiser

Performance Assessment By Appraisee

Performance Assessment By Appraiser

anning and Assesment for the Quarter Oct - Dec, 12 Name : Satish Kumar Johar Designation: General Manager

S No

KRA

KPI

Production Achievement

Zero Breakdown

Cost of production

Reduction of Steam Cost

anning and Assesment for the Quarter Jan-Mar 2013 Name : Satish Kumar Johar Designation: General Manager

S No

KRA

KPI

Production Achievement

Zero Breakdown

5S

Cost of Production Reduction of Steam Cost

Reduction of Cost of Power Generation

%OTIF

Employee Engagement Index

Shree Shyam Pulp

Review 1 - (DAT Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

1. Identify critical problem

Breakdown time %

2. Making schedule for preventive maintenance 3. Identify critical spares 4. Identify minimum level of sparesROL/ROQ

15-Jan 15-Jan

NA NA

15-Jan

NA

Increase consumption of Pith. Present 60 TPD. Target 80 TPD.

Increase in quantity to 80 TPD on a daily basis

Use of RDF. Present 10 TPD. Target 15 TPD

Number of 0 ( Red Buttons) 1

Number of 1 (Green Buttons) 1 Total number of Activities 2 Achievement Percentage 50

Shree Shyam Pulp

Initiatives/Action

Steps to achieve the Initiative/Action

Measures/Perform 0/1 ance Indicator

20% reduction over avg of 3 months

1. Identify critical problem

Root -Cause and Why-Why Analysis for TURBINE of Downtime in Oct-Dec Root -Cause and Why-Why Analysis for BOILER of Downtime in Oct-Dec Identify 10 Major reasons for Breakdown with CAPA along with Plan for Implementation

20-Jan-13

20-Jan-13

7-Feb-13

2. Making schedule for preventive maintenance

100% Compliance to Plan

1.Finalise plan/Schedule of requirements with all stakeholders. 2.Ensure availability of spares and consumables 3.Finalise equipment-wise work under preventive maintenance

20-Jan-13 31-Jan-13

31-Jan-13 28-Feb-2013 ( Except Long-Delivey Items : 20%)

3. Availibility critical spares 1.Finalisation of Consumption Pattern for TURBINEover the last 6 months data of Spares 2.Finalisation of Consumption Pattern for BOILER over the last 6 months data of Spares 3.Identifying critical list of spares to be kept in stock raising purchase requisitions 4.Monitoring of receipt of spares through weekly reports.

20-Jan-13

20-Jan-13

26-Jan-13 Every Tuesday %5S Score

Identify areas of 5S for implementation

31-Jan-13

%Reduction Use of RDF. Present 10 TPD. Target 15 TPD 1.Prepare detailed action plan 2.Implement RDF usage measures 3.Monitor performance Jan-13

Increase consumption of Pith. Present 60 TPD. Target 80 TPD.

INR 21 Lacs saving for Jan-Mar

Identification of Personnel to be Trained Identification of Training Inputs required

15-Jan-13 15-Jan-13

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 1 - (DATE)
Feedback Suggested KPI for JanMar

Target Date(To be given under column L


L-5 L-4

Next KPI : 20% reduction Breakdown ( Avg : 24) of breakdown hours Oct: 25 hrs Nov : 13 hrs over average of Oct-Dec Dec : 34 hrs breakdown hrs.

31 Dec - 31 M

31 Dec - 31 M

31 Dec - 31 M

31 Dec - 31 M

7 Lac INR / Month saving

31 Dec - 31 M Fuel substitutes can be investigated. Next KPI: % reduction to Dependency on coal be communicated. reduced.Saving of nonrenewable resources. Next KPI : Identification of Personnel to be Trained

Next KPI : Identification of Training Inputs.

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Review 2

Estimated Financial Impact

Actual Financial Impact

Feedback

Suggested KPI for AprilJun

Oct: 25 Hrs Nov:13 Hrs Dec:34 hrs ( Planned shutdown) Jan: Nil Not applicable due to zero breakdown from Oct-Dec Done

Being done.

List of activities done on 15-Jan. Informed all customers,. Dates still pending. All spares are available for preventive maintenance Done.

Nil Consumption

No records maintain. Being done.

To finalise detailed activity plan with responsibility centers and timelines.

Oct-Dec (Avg): 7 TPD Done on 15-Jan Training provided to 6 people. Average usage comiing to 12 TPD in Jan against target of 15 TPD

Pith started in December. Dec:67 TPD Jan: 94 TPD Feb (Target ) : 94 TPD Mar ( Target ): 94 TPD

Done Input provided to HR Team. Done.

1510 Ed. Qual. Powerplant

B.E.Mech

iven under column L3) Weightage


L-3 L-2 L-1

%age/ Level Achieved

Actual Performance (By Appraiser)

31 Dec - 31 March 31 Dec - 31 March

31 Dec - 31 March 31 Dec - 31 March

31 Dec - 31 March

1510 Ed. Qual. Powerplant

B.E.Mech

Target Date(To be given under column L3) Weightage

L-5

L-4

L-3

L-2

L-1

Annexure I

Perfromance score

Annexure I

%age/ Level Achieved

Actual Perform ance (By Perfrom Appraise ance r) score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : P.K.Mitra Designation: Senior Manager

S No

KRA

KPI

Production

Target Production achievement

Cost of Production

Target cost of production

%OTIF - Quality

Employee Engagement Index

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-March 2013 Name : P.K.Mitra Designation: Senior Manager

S No

KRA

KPI

Production

Cost of Production

Target cost of production

3 4 5

%OTIF - Quality Employee Engagement Index


On Job Training

Project Assigned

Initiatives/Action

Installation Vaccum Pump

To identify points of wastage of power and steam

Steam pressure has to be regulated

Initiatives/Action

Maintenance Schedule for all 4 Vacuum Pumps

Record to be kept of Breakages due to Vacuum Pump

Commissioning of new Vacuum Pump

To identify points of wastage of power and steam

Steam pressure has to be regulated

Finishing Loss

Conducting OJT with the Shift-Incharges and Foremen every week. Modifying the crowning of Press Rolls in both stages of PM-1. Crowning has been already done in MG touch roll (Press Roll).

To reduce the number of bends in LP steam line in PM-1.

Shree Shyam Pulp & Board Mills Ltd

Steps to achieve the Initiative/Action

Ordering and Installation of Vaccum Pump to increase efficiency of machine

Closing of all points of loss for power and steam.

Shree Shyam Pulp & Board Mills Ltd

Steps to achieve the Initiative/Action

1.Finalise plan of requirements with all stakeholders. 2.Ensure availability of spares and consumables 3.Finalise equipment-wise work under preventive maintenance

1.Finalise Cost-Benefit Analysis 2.Approval of Procurement 3.Finalise Implementation Schedule

1.Prepare Action Plan for Diagnostic 2.Baselines for Steam and Power Consumption to be used to compare against identified trouble points 3.Summary report listing points of excess consumption to be made 4.Eliminate trouble points 5.Monitor consumption and compare performance

1.Prepare a detailed action plan for 3 major concern areas 2.Daily Analysis of reasons for variation 3.Summary report to be prepared 4.Action plan for eliminating causes of reduction involving all concerned departments 5.Weekly monitoring of Action Plan

(i) Hood has been mounted on PM-1 to control water dripping problem. (ii)Maximise deckle utilization with marketing people.

n every week.

1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Monitoring and recording of progress on fortnightly basis 8. Summary of action plan for removing bottlenecks

hree Shyam Pulp & Board Mills Ltd.

Review 1 - 26 Dec 2012 Measures/Performance Indicator


0/1 Feedback Suggested KPI for JanMar

Date and % Increase in Efficiency of Machine 1 Date 0

Next KPI: Record to be Current Efficiency : kept of breakages shift 85% Target Efficiency wise due to Vacuum of Machine after Pump. Maintenance installation of Pump : schedule of all four 92% pumps required as well as installation of new

Next KPI : Flow meter for Steam pressure is steam pressure required. erratic. Steam power Purchase order to be filed consumption has to be and installed by January reduced. for all three machines. As well as data for steam

Next KPI: Condensate system needs to be modified. Proposal for Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage 2 1 3 33

hree Shyam Pulp & Board Mills Ltd.

Review 2

Measures/Performance Indicator

0/1

Estimated Financial Impact

Actual Financial Impact

15-Feb-13 100% Compliance to Plan 28-Feb-13

2-Jan-13 28-Dec-12

increases the production 100 MT per month in PM-1 and 50 MT in PM-2.

31-Jan-13

2-Feb-13 10-Feb-13 15-Feb-13 28-Feb-13 100% Compliance to Plan

Tracking of data and improvement shown in next quarter KPI with Oct-Dec for a baseline 2-Feb-13 10-Feb-13 15-Feb-13 28-Feb-13 100% Compliance to Plan 5 % Reduction

Daily meetings being held informally with Viovek Shrotriya and Shamim Ah

3 meetings held in January. Records being kept. Follow up with Mr Mitra to check form 31-Jan-13

% variance over agreed dates as per plan. PR details dated on 2-Jan-2013

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Emp. Code: Department:

Ed. Qual. Production

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Weightage

Emp. Code: Department:

Ed. Qual. Production

Feedback

Suggested KPI for Jan-Mar

Target Date(To be given under column L3)

L-5
Plan given verbally on 1Jan-2013. Written Records being Maintained. 117 breakages due to Vacuum Pump ( As on Date from 1-Jan )

L-4

L-3

L-2

h in PM-1 and 50 MT in PM-2.

PR approved on 20-Jan Not done as on 29-Jan.

Not done as on 29-Jan Not done as on 29-Jan

Data not compiled for Oct-Dec. To be done. Only Jan done. Not done as on 29-Jan Not done as on 29-Jan

Finishing Loss as on 29-

mally with Viovek Shrotriya and Shamim Ahemed Khan. Message sent on mobile.

kept. Follow up with Mr Mitra to check format of record keeping . Check for imporvements. Not done as on 29-Jan

Annexure I

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

67% efficiency ( Currently)

60%

Annexure I

under column L3)

Weightage

%age/ Level Achieved

Actual Perform Perfrom ance (By ance Appraise score r)

L-1

Perfromance Planning and Assesment for the Quarter OCT-DEC'12 Name : Shamim Ahmad Khan Designation: Manager

S No

KRA

KPI

Customer satisfaction*

Internal Customer Satisfaction Index

Quality of decision making as measured by meeting profit target

% achievement of profit target

IT Infrastructure up time/downtime

Downtime/ Available hours

Service provider satisfaction*

Satisfaction of ERP vendor / Partner

Signature of Appraisee:

Perfromance Planning and Assesment for the Quarter OCT-DEC'12 Name : Shamim Ahmad Khan Designation: Manager

S No

KRA

KPI

Customer satisfaction*

Internal Customer Satisfaction Index

Quality of decision making as measured by meeting profit target

% achievement of profit target

3 4

IT Infrastructure up time/downtime Service provider satisfaction*

Downtime/ Available hours Satisfaction of ERP vendor / Partner

Shree Shyam Pulp & Board Mills Ltd.

Intiatives/Action

Steps to Achieve Initiatives/Action

Performance Indicator

Review 1 - (DATE)
0/1

IT- Add 4-5 Plant user on network for Email/ERP/Daily Routine Work & Trained for System Operation MIS- Physical Stock Level RawMaterial/Fuel PPC- Minimize down time for Quality Change, 100% Deckle Utilization, Dispatch- Reduce Finish Goods Stock level, Error Free Dispatched, Maintain all Records as per ISO Data

% Satisfaction Every 15 days Check Phsical Qty with Book Qty - & Generate more MIS for % Achievement Management

Achive 100 % FG-Dispatched as per Delivery Schdule & Loading

% Downtime

% Satisfaction

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Signature of Appraiser:

Shree Shyam Pulp & Board Mills Ltd.

Intiatives/Action

Steps to Achieve Initiatives/Action

Performance Indicator

Review 1 - (DATE)
0/1

IT- Add additional Plant users on network for Email/ERP/Daily Routine Work & Trained for System Operation 1. Create proposal 2. Get approval for systems from management

% Satisfaction 5-Feb-13 8-Feb-13

MIS- Physical Stock Level RawMaterial/Fuel PPC- Minimize down time for Quality Change, 100% Deckle Utilization,

3. System purchase and Install 16-Feb-13 4. User addition and performance 20-Feb-13 tracking of system Every 15 days Check Phsical Qty with Book Qty - & Generate more MIS for % Achievement Management

Reduce number of times GSM changes per day to reduce downtime Achive 100 % FG-Dispatched as per Delivery Schdule & Loading Minimium Error Based, Monitoring Stock Lavel Item Wise,

100%compliance

Dispatch- Reduce Finish Goods Stock level, Error Free Dispatched, Maintain all Records as per ISO and FSC Data

% Downtime % Satisfaction

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

d Mills Ltd.
Emp. Code: - 11 Ed. Qual. :- Bsc (Math & Physics), PGDCA, Network Certificate Department: IT/ERP,PPC,MIS,DISPATCH

Target Review 1 - (DATE)


Feedback

Weightage

%age/ Level Achieved

L-5
On Leave hence not reviewed

L-4

L-3

L-2

L-1

80%

70%

0.1%

70%

d Mills Ltd.
Emp. Code: - 11 Ed. Qual. :- Bsc (Math & Physics), PGDCA, Network Certificate Department: IT/ERP,PPC,MIS,DISPATCH

Target Review 1 - (DATE)


Feedback On Leave hence not reviewed

Weightage
L-2 L-1

%age/ Level Achieved

L-5

L-4

L-3

80%

70%

0.1% 70%

Annexure I

twork Certificate

Actual Performance (By Appraiser)

Perfromance score

Annexure I

twork Certificate

Actual Performance (By Appraiser)

Perfromance score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Chandra Pal Singh Designation: Manager

S No

KRA

KPI

Unplanned breakdowns Zero unplanned breakdowns

Loss of production due to Zero loss of production due to Mechanical Breakdown in Pulp Mill machine failure within budgets

Project

Timely Completion of Project At Different Areas & Section

Cd+2 Double Wet Washing

Cd+2 Double Wet Washing P.H.12 To 30.11.12

Cd Tubes Steam

Cd Tubes Steam Consumption & Deduction

List Of Equipment

Complete Specification Of Equipment

7 8

Rotary Digester Vertical Digester

Timely Completion of Dismantling Work Timely Commisioning of Pumps

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Chandra Pal Singh Designation: Manager

S No

KRA

KPI

Unplanned breakdowns

Zero unplanned breakdowns

Loss of production due to Zero loss of production due to Mechanical Breakdown in Pulp Mill machine failure within budgets

ETP

CD#2

CD#1 Double Wet Washing

CD#1 Double Wet Washing P.H.12 To 30.11.12

220 TPD Bleach Plant

ODL

Cd Tubes Steam

Cd Tubes Steam Consumption & Reduction

Shree Shyam Pulp & Bo

Review 1 - (DATE) Steps to achieve the Initiative/Action Measures/Perfo 0/1 rmance Indicator
Hours of Unplanned Breakdowns Tonnes of Production Lost

Initiatives/Action

TPM Project

Analysis,Root Cause, Solution, Agreement,Implementation,Audit Analysis,Root Cause, Solution, Agreement,Implementation,Audit

TPM Project

Gratuity Plate Of Pipe Line & 30Tom Crane

Plan,Execute,Audit

Date

Increase Life Of CD.Screne & Threat

Plan,Execute,Audit

Date

Reduction In Gland Packging Daily Checks Report

Plan,Execute,Audit Plan,Execute,Audit

Date Date

1. Prepare List of Equipment

Plan,Execute,Audit

Date

2. Specification Of All Equipment Plan,Execute,Audit Dismantilating At Rotary Digester Plan,Execute,Audit Commisioning of All Pumps Plan,Execute,Audit

Date Date Date

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage NOT AVAILABLE

Shree Shyam Pulp & Bo

Review
Actua l Estim 0/1 ated Measures/Perfo Impa rmance ct

Initiatives/Action

Steps to achieve the Initiative/Action

Indicator

TPM Project

Analysis,Root Cause, Solution, Agreement,Implementation,Audit 1. Track breakdown for previous 3 months and create report listing suggestions and critical causes

10% reduction in Hours of Unplanned Breakdowns ( currently 20 hrs per monthy )

5-Feb-13

2. Schedule meeting with conerned dept to discuss recurring problems. Record MoM. 3. Create action plan for changes and suggestions brought up in meeting 4. Implement measures 5. Track performance per month

15-Feb-13

20-Feb-13 100% Compliance 100% Compliance Tonnes of Production Lost

TPM Project Analysis,Root Cause, Solution, Agreement,Implementation,Audit

1. Track breakdown for previous 3 months and create report listing suggestions and critical causes 5-Feb-13 2. Schedule for preventive maintenance . 15-Feb-13 3. Create critical list for spares and materials 20-Feb-13 4. Implement measures according to calendar 100% Compliance 5. Track performance per month Preventitive Maintenance 1. Finalise PM schedule monthwise and Zone wise with all stakeholders 2. Raise all PR's 28-Jan-13 According to Calendar 100% Compliance

3. Create comparison report for before and after changes. First Week of every Breakdown hrs before replacement Subsequent Month vs After. 4. Track breakdown hours with Why First Week of every Why Subsequent Month Preventitive Maintenance 1. Finalise PM schedule monthwise and Zone wise with all stakeholders 28-Jan-13

2. Raise all PR's

According to Calendar

3. Create comparison report for before and after changes. First Week of every Breakdown hrs before replacement Subsequent Month vs After. 4. Track breakdown hours with Why First Week of every Why Subsequent Month

Increase Life Of CD.Screen & Threat

Plan,Execute,Audit 1. Create Calendar for all Project work 2. File Indents for all reauired materials and parts

5-Feb 25-Jan 25-Jan

3. Complete projects by Calendar 100% compliance 4. Track performance with monthly report 100% compliance 20-Feb 1. Create Calendar for all Project work 25-Jan 2. File Indents for all reauired materials and parts 25-Jan 3. Complete projects by Calendar 100% compliance 4. Track performance with monthly report 100% compliance Pulp mill work completed. Civil work pending till 31-March-2013 1. Create Calendar for all Project work 2. File Indents for all reauired materials and parts 25-Jan 25-Jan

3. Complete projects by Calendar 100% compliance 4. Track performance with monthly report 100% compliance

Reduction In Gland Packging Daily Checks Report

Plan,Execute,Audit Plan,Execute,Audit

10-Feb-2013 ( Subject to arrival of plate. Repeated indents raised) Daily since Oct

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shyam Pulp & Board Mills Ltd.


Emp. Code: Department: 1388 Ed. Qual. Mech.(Pulp Mill) B. Sc.

Review 1 - (DATE)
Feedback

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2

15 Oct- 31 Dec

15 Oct- 31 Dec

15 Oct- 31 Dec

15 Oct- 31 Dec

15 Oct- 31 Dec

Shyam Pulp & Board Mills Ltd.


Emp. Code: Department: 1388 Ed. Qual. Mech.(Pulp Mill) B. Sc.

Review 1
Estim ated Finan cial Impa ct

Feedback

Suggested KPI for April-June

Target Date(To be given under column L3)

L-5
16 Tons saving PM Oct: 34hrs Nov:24hrs Dec:26 hrs Jan:17hrs

L-4

L-3

L-2

Being Done

Bein Done.

Being Done Done Being Done

Done Done

Done

Done

Done Done

Done Done

Not done. To be submited by 10 Feb-2013. Waiting for civil work. Done

Plate has arrived. May have problems. Being done.

Annexure I

umn L3) Weightage


L-1

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

umn L3) Weightage


L-1

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Perfromance Planning and Assesment for the Quarter Jan - Mar 2013 Name : OPS Chauhan Designation: GM - Security and Vigilance

S No

KRA

KPI

Personnel Management

Recruitment of New Personnel

Personnel to be retained during security overhaul

Security at Plant 2 Physical Security

Waste Material Management

Signature of Appraisee:

Shree Shyam Pulp & Board Mills Lt

Review 1 - (DATE) Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

Reviewing and establishing new manpower for security at Kashipur Plant 1. Finalise list of Army Men to be interviewed and contact the same. 2. Conduct Interviews at Delhi with Ex army men 3. Walk in interviews at corporate office/Kashipur 4. Finalise short list and finish recruitment procedures 5. Create report 1 month after recruitment to monitor the performance of new personnel Review of personnel to be retained from existing base. 1. Establish criteria for evaluation 2. Conduct evaluations as per criteria according to schedule 3. Make final recommendations via report 6-Feb-13 21-Jan-13

23-Jan-13

13-Jan-13

24-Jan-13

28-Feb-13

15-Feb-13

20-Feb-13

Boundary Walls 1. Identify areas at Kashipur plant without boundary wall 2. Create action plan with indents and manpower requirements 3. Implement measures as per schedule 20-Jan-13

8-Feb-13

Handling of Hazardous Materials Hazardous materials like Chlorine , Lime , Caustic and waste paper to be minimised by identifying Create report listing measures and circulate Implement measures

2-Jan-13 8-Jan-13 10-Jan-13

Improvement in In-Out systems Preparing a report proposing changes from existing system Implementing the measures outlined in above report according to action plan Making separate well-identified systems both for permanent and contract labour Monitoring report to be filed Improving contracts execution system within Mill Area 1. Working closely with Manjit Singh, VP admin, Pradeep Pande, VP Commerical, Ashok Taneja- VP HR and S.Maji to improve upon vigilance/tracking of contract labour and stores materials used by them , create a report listing action plan. 10-Feb-13 100% compliance

5-Feb-13 28-Feb-13

10-Jan-13

Implementing the measures outlined in above report according to action plan Disposal of Scrap at Kashipur Plant Scrap removed and disposed of

15-Feb-13

19-Jan-13

NO INITIATIVES

p & Board Mills Ltd.


Emp. Code: Department: Ed. Qual. M.Com, C.A.

Review 1 - (DATE)
Feedback

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

80 Tons of scrap disposed . INR 28/kg

Annexure I

M.Com, C.A.

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

g and Assesment for the quarter: 1st Oct to 31st Dec 2012. Name: Vinod Kumar Kesharwani Designation: Sr. Manager

Sl No

KRA

KPI

Project Assigned

Completion of Project in Optimum Time Frame

Project Assigned

Improvement in house keeping at civil works area

Project Assigned

Improvement in work quality

Project Assigned

Cost optimization

Assessment Scale 1 - 10 ( 1 being Lowest and 10 Highest) Weightage x Apraiser's Score Note :

anning and Assesment for the quarter: Jan-Mar 2013 Name: Vinod Kumar Kesharwani Designation: Sr. Manager

Sl No

KRA

KPI

Project Assigned 16 MW TURBINE

Project Assigned

BOILER CONTROL BUILDING

Project Assigned

BOILER FOUNDATION(AUXILIARRY)

Project Assigned

RCC CHIMNEY

Project Assigned

ASH SILO

Project Assigned

COAL HANDLING SYSTEM

Project Assigned

B.FBR PLANT:-

Project Assigned

C. R.O.PLANT

Project Assigned

D.WATER CONSERVATION SYSTEM AT RECOVERY PLANT

Project Assigned

E. 220 TPD BLEACH WASHER

Project Assigned Project Assigned

F. BLOW TANK FDN.

G.ODL PLANT

Project Assigned

H. CLO2 PLANT

Project Assigned

I. PM-3 PRESHUT JOB

Project Assigned

J. PM-4 PRESHUT JOB

Project Assigned

K. MAKING USABLE THE SCRAP TMT STEEL

Project Assigned

L. BUILDING GARBAGE UTILISATION IN FLOOR BASE ,YARD & ROADS

Shree Shyam Pulp & Board Mill Ltd

Review 1 - 27 De
Initiatives/Action Steps to Achieve Initiative/Action

Performance Indicator

0/1

1. Proper Coordination and Planning 2. Submission of bill in time for prompt payment

Time and Cost within Plan Number of occasions when bill was late

3. Scheduling of project

Date

4. Coordination with Purchase Dept.

Number of Days not interacted

1. To educate the workmen for keeping the site clean for smooth working

% 5S Score

1. Site checking by different site in charge before casting of any RCC work 2. Checking of building raw material before unloading at site 3. Record of Power Card and Cube Testing

Number of times rejected in one year Number of times rejected in one year Number of times rejected in one year

1. Review the consultant drawing / design 2. In house design 3. Maximum work on labour rate

Saving in INR Saving in INR Saving in INR Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mill Ltd

Review 2
Initiatives/Action Steps to Achieve Initiative/Action

Performance Indicator

0/1

PANEL ROOM AT G.FLOOR DISTRIBUTION PANEL ROOM TURBINE & AUXILIARRY FINAL GROUTING BRICKWORK & PLASTER(FOR BALANCE 30%WORK) PANEL ROOM AT F.FLOOR FLOORING WORK

1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Fortnightly monitoring and recording of progress on fortnightly basis

TRANSFORMER AND PANEL ROOM FIXING OF DOORS & WINDOWS

STRUCTURE UPTO 25 MTR LVL STR.UPTO 27 MTR LVL

1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed.

FEED PUMP FOUNDATION

DCS ROOM BRICKWORK AND PLASTER FLOORING WORK 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Fortnightly monitoring and recording of progress on fortnightly basis

PA FAN FOUNDATION SA FAN FOUNDATION

1. Finalise implementation schedule along with estimated cost 2. Number of activities to be completed by 31 Mar 2013 3. Number of Purchase Requisitions to be placed 4. Number of Purchase orders to be placed. 5..Number of Equipments to be received 6. Erection and commissioning of all equipments 7. Fortnightly monitoring and recording of progress on fortnightly basis

ROOSTER PUMP FOUNDATION

PAINTING WORK OF CHIMNEY ID FAN FOUNDATION ASH SILO AREA DEVELOPMENT (BALANCE WORK)

CONVEYOR FOUNDATION(BALANCE 50%)

CONTROL BUILING(BALANCE 30 %) EQUIPMENT FOUNDATION(BALANCE 20%) HBL TANK FDN.(BALANCE 15%)

RO BUILDING(BALANCE 15%) RO EQUIPMENT FDN.(5%) RO DRAINS(10%) RO APPROACH (50%) FOUNDTION AND DRAIN WORK TO FACILITATE THE MECHANISM FOR RECOVERY WASTE WATER RECYCLEING.

WASHER VAT( CHLORINE) WASHER VAT (ALKALI) WASHER VAT (HYPO)-2 HYPO-2 SEAL PIT -1 WITH PUMP HYPO-1 SEAL PIT-2 WITH PUMP ALKALI SEAL PIT-3 WITH PUMP CHLORINE SEAL PIT-4 WITH PUMP BALANCE STR. UPTO 14 MTR.(BALANCE 20%) BALANCE STR. UPTO GANTRY LEVEL BALANCE STR. UPTO ROOF LVL EOP REACTOR FDN. BLOW TANK FDN AT V.DIGESTER DISMANTLING WORK (BALANCE 30%)

FOUNDATION WORK TOWER CLO2 FDN.WORK ODL TOWER FDN.WORK BLOW TANK FDN. WORK REACTOR ODL PLANT BUILDING (FOUNDATION) ABSORBPTION TOWER BUILDING UPTO 4.1 MTR(BALANCE 30%) ABSORBPTION TOWER BUILDING UPTO 7.9 MTR ABSORBPTION TOWER UPTO 12.4 MTR GANTRY SUPPORT PEDESTAL VACCUM PUMP FDN. CENTICLEANER PIT & PUMPS CENTICLEANER SHED COLUMN PANEL ROOM PANEL ROOM DCS ROOM & COMPRESSOR ROOM CENTICLEANER PIT MISC FDN. APPOX 4 -5 MT TMT STORED AT YARD TO BE SHORTED OUT AND MAKING IN GOOD CONDITION FOR RCC WORK

RO PLANT APPROACH ROAD ASH SILO ROAD Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Board Mill Ltd Part - I Emp. Code: 970 Department: Civil Ed. Qual. M.Sc. Chemistry Date of Birth 04.08.1970 Weightage (Total 100) L-2 L-1 100%

Review 1 - 27 Dec 2012


Feedback Suggested KPI forr Jan-Mar

Target L-5 L-4 L-3 1 Oct - 31 Dec

Avilability of funds big constraint. To be reworded with measureable targets for each project

100%

Assessment I Total

Board Mill Ltd Part - I Emp. Code: 970 Department: Civil Ed. Qual. M.Sc. Chemistry Date of Birth 04.08.1970 Weightage (Total 100) L-2 L-1

Review 2
Feedback Suggested KPI forr April-Jun

Target L-5 L-4 L-3

%age/ Level Achieved

Performance Assessment By Appraisee

Performance Assessment By Appraiser

Signature of Appraisee

Signature of Appraiser

%age/ Level Achieved

Performance Assessment By Appraisee

Performance Assessment By Appraiser

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Devendra Agarwal Designation: Sr Manager Mechanical Maintenance

S No

KRA

KPI

Plant availability

Minimising the breakdown/downtime for achieving 100% plant availability

Spares

Maintaining all the required spares ready in stock

Recovery Boiler Availability

Increasing recovery boiler availability for smooth running

Cost of Production

Reduction in cost of production

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Devendra Agarwal Designation: Sr Manager Mechanical Maintenance

S No

KRA

KPI

Shree Shyam Pulp & Board Mills Ltd.

Review 1 - (DATE) Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

1) Preparing a root chart for all the plant equipments and implementing strictly 2)Weekly monitoring and analysis

Condition monitoring of running equipment daily

Number of breakdown hours

1) Prepare a list of all the psares and their inventory position

Timely indenting the required material and follow up

Number of occasions when spares not available for maintenance

2)Consumption of norms of spares

3)List of critical spares to be made Regular checking of all the soot blowers for proper working without gland leakage To prepare a database of lubricants and bearings consumption

Reducing soot blower downtime from 10% to 5%

Reduction in consumption by 5 %

Number of hours recovery boiler not available % of Base cost of Lubricants and Bearings in previous 12 months

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board Mills Ltd.

Review 2 Initiatives/Action Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Board Mills Ltd.


Emp. Code: 196 Ed. Qual. Department: Chemical Recovery B.Sc, B.E(Mech)

Review 1 - (DATE)
Feedback Suggested KPI for Jan-Mar

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Weightage

1 Oct - 31 Dec Resigned hence not reviewed

1 Oct - 31 Dec

1 Oct - 31 Dec

1 Oct - 31 Dec

Board Mills Ltd.


Emp. Code: 196 Ed. Qual. Department: Chemical Recovery B.Sc, B.E(Mech)

Review 2
Feedback Suggested KPI for April-Jun

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Weightage

Annexure I

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Annexure I

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Dharmendra Singh Designation: Manager A/C & Finance

S No

KRA
Fulfill A&F processes and handle exceptions Fulfill A&F processes and handle exceptions Fulfill A&F processes and handle exceptions Fulfill A&F processes and handle exceptions Fulfill A&F processes and handle exceptions Fulfill A&F processes and handle exceptions Fulfill A&F processes and handle exceptions Fulfill A&F processes and handle exceptions

KPI
Monitoring on cash balance & cash forcasting Prepaired cash flow statement for fund planning Prepare imprest advance statement

4 5 6

Checking & authorisation of receipt, payment, journal, contra vouchers & cash sheet Authorisation in ERP Maintain relation with Excise, banks ,financial institutions & other govt. deptt. Liaisoning with excise & other govt. deptt. Computation of all data related to Excise & Service tax for payment & Return filing. E-Filing of Excise & Service Tax Return. Freight, Claim, Salary Advance, Imprest Advance & all other expenses passing. Working to get "Certificates" from Excise & Customs.

Fulfill A&F processes and handle exceptions Fulfill A&F processes and handle exceptions

10

11

Fulfill A&F processes and handle exceptions

12

Fulfill A&F processes and handle exceptions

All Vendors accounts Reconcilation.

13

Fulfill A&F processes and handle exceptions

14

Fulfill A&F processes and handle exceptions

Arrangment of Bank & Cash payment for suppliers & others as per Management instructions on plant level. Provide adequate Guidelines & full co-operation to all team members for smooth working.

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Dharmendra Singh Designation: Manager A/C & Finance

S No

KRA

KPI

Shree Shyam Pulp & Board Mills L

Review 1 - (DATE) Steps to achieve the Initiative/Action


Plan/Design,Execute,Check

Initiatives/Action

Measures/Perform 0/1 ance Indicator


Number of times failed to meet agreed timelines/SLA Number of times failed to meet agreed timelines/SLA Number of times failed to meet agreed timelines/SLA Number of times failed to meet agreed timelines/SLA/ Number of times failed to meet agreed Number of times failed to meet agreed timelines/SLA Number of times failed to meet agreed timelines/SLA Number of times failed to meet agreed timelines/SLA

Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline Follow processes as per schedule/calendar/timeline

Plan/Design,Execute,Check

Plan/Design,Execute,Check

Plan/Design,Execute,Check

Plan/Design,Execute,Check Plan/Design,Execute,Check

Plan/Design,Execute,Check Plan/Design,Execute,Check

Plan/Design,Execute,Check Plan/Design,Execute,Check

Number of times failed to meet agreed timelines/SLA Number of times failed to meet agreed timelines/SLA

Plan/Design,Execute,Check Follow processes as per schedule/calendar/timeline

Number of times failed to meet agreed timelines/SLA

Plan/Design,Execute,Check Follow processes as per schedule/calendar/timeline Plan/Design,Execute,Check Follow processes as per schedule/calendar/timeline Plan/Design,Execute,Check Follow processes as per schedule/calendar/timeline

Number of times failed to meet agreed timelines/SLA Number of times failed to meet agreed timelines/SLA Number of times failed to meet agreed timelines/SLA Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage NO INITIATIVES

Shree Shyam Pulp & Board Mills L

Review 2 Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

Initiatives/Action

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

ulp & Board Mills Ltd.


Emp. Code: 1373 Department: Accounts Ed. Qual. M.Com, C.A.

Review 1 - (DATE)
Feedback

Target Date(To be given under column L3)


L-5 L-4 L-3
Daily

L-2

L-1

Does work as per instructions

Daily

Daily

Daily Daily

Monthly Monthly/Q uarterly/Hlf .Yearly/Ann Daily

When needed.

When needed.

Daily

ulp & Board Mills Ltd.


Emp. Code: 1373 Department: Accounts Ed. Qual. M.Com, C.A.

Review 2
Feedback Suggested KPIs for April-Jun

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2 L-1

Annexure I

M.Com, C.A.

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

100%

100%

100%

100% 100%

100% 100%

100% 100%

100%

100%

100%

100%

100%

Annexure I

M.Com, C.A.

Weightage

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Energy Conservation CFT KEY: CC - Core Committee ( VK Tharad, Rajeev Pandey, SK Johar, Ranjedra Singh Nayal, RK Verma)

S No

Responsibility Center

Area of Impact

CC

Organisation Efficiency

Organisation Efficiency

CC + President

Organisation Efficiency

Rajeev Pandey

Organisation Efficiency

Shree Shyam Pulp

r, Ranjedra Singh Nayal, RK Verma)

Initiative

Steps to achieve the Initiative

Measurable

Task Force Formation Meetings to be conducted to finalise members of the Task Force, Finalisation of criteria for the giving of suggestion as well as reception of Task Force Finalisation for each of the zones by the Individual Zonal Heads. Format for Energy Conservation Suggestion/Recommendation created as first draft

28-Feb-13

Finalise guidelines for Task force for giving suggestions

Zone Identification

Formation of Energy Conservation Policy Modification of Lighting System 1. Lighting Audit to be conducted 2. Submission of proposal listing precise measures and estimated savings.

Heat loss in pipelines and ducting Segregation of Air Lines in Production Cleaning of Paper Machine backwater , so that it can be recirculated to shower water Fuel costs in Transportation Equipment Condensate Recovery Steam Losses Audit of Pumping throughout plant 1. Format for evaluation of pump in terms of rating, positioning of valves,

Criteria for Evaluation of Suggestions received

Shree Shyam Pulp & Board Mills Ltd.


Emp. Code: Department:

Feedback

Target Date(To be given


L-5

Status of Initiative

Consisting of 1) Decription of Existing system and it's operation

The plant is to be broken into 5 Zones. Is there to be sub-division within that zone ? On the basis of

Proposal submitted CFL lights toreplace existing lighting. Possibly LEDs

Insulation

Major costs involved.

On what basis will priority and and weightage be assigned? - Financial Impact will receive most consideration a)Low Investment and High Gain b)Low Investment and Low gain

1373 Accounts

Ed. Qual.

M.Com, C.A.

Target Date(To be given under column L3) Weightage


L-4 L-3 L-2 L-1

%age/ Level Achieved

Annexure I

Actual Performance (By Appraiser)

Perfromance score

Perfromance Planning and Assesment for the Quarter Oct - Dec, 12 Name : Ajay Goel Designation: Head of Engineering

S No

KRA

KPI

Unplanned Breakdown 1

Zero unplanned Breakdown

Costs 2

Maintenance Costs within Budgets

KRA/KPI initiative 3 CFT 4 5 6

8 9 10 11 ajaygoel@sspbml.com

Signature of Appraisee:

Performance Planning and Assesment for the Quarter Jan-Mar 2013 Name : Dharmendra Singh Designation: Manager A/C & Finance

S No

KRA

KPI

Shree Shyam Pulp & Board M

Review 1 - (D Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

Initiatives/Action

Preventive Maintenance Schedules to be followed with 100% compliance and regularly reviewed and modified Compliance to preventive maintenance schedule in terms of Time Cost and Quality Optimise Repair and Maintenance Cost Ensure equipment health with major focus on leakages of Black Liquor , Caustic, Acids , Oil, Steam, Air etc Drive the KPIs of Electrical and Mechanical Dept Oversee energy conservation initiative being driven by Mr Rajeev Pandey

Spares planning

Vendor Development To follow up recommendations regarding improvements in contract management from reports generated by S.Maji

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

Shree Shyam Pulp & Board M

Re Steps to achieve the Initiative/Action Measures/Perform 0/1 ance Indicator

Initiatives/Action

Number of 0 ( Red Buttons) Number of 1 (Green Buttons) Total number of Activities Achievement Percentage

am Pulp & Board Mills Ltd.


Emp. Code: 1373 Department: Accounts Ed. Qual.

Review 1 - (DATE)
Feedback

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2

1) Zone 1 : Raw Material to Pulp : RS Nayal

am Pulp & Board Mills Ltd.


Emp. Code: 1373 Department: Accounts Ed. Qual.

Review 2
Feedback Suggested KPIs for April-Jun

Target Date(To be given under column L3)


L-5 L-4 L-3 L-2

Annexure I

M.Com, C.A.

er column L3) Weightage


L-1

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score

100%

100%

100%

100% 100%

100% 100%

100% 100% 100% 100%

Annexure I

M.Com, C.A.

er column L3) Weightage


L-1

%age/ Level Achieved

Actual Performance (By Appraiser)

Perfromance score